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Appendix 3300
Change #5-2016
October 1, 2016
APPENDIX 3300 Glossary
Change #5-2016
October 1, 2016
3300.01 PROGRAMS
Program Name:
Program Description:
Crisis Intervention
Program (CIP)
CIP is a program which provides assistance to low-income families
who are experiencing or in danger of experiencing a heating or cooling-
related emergency.
Low Income Energy
Assistance Program
(LIEAP)
LIEAP provides for a one-time cash payment to help eligible families
pay their heating bills.
Medical Assistance
Assistance (Medicaid, MA)
A program to assist eligible aged, disabled, blind individuals, pregnant
women, families and/or children with the cost of medical care under
Title XIX of the Social Security Act.
North Carolina Health
Choice
A publicly funded program that helps working parents provide health
insurance for their children at either low or no cost.
SA Special Assistance
(Domiciliary Care)
Cash payments and medical assistance for eligible aged, disabled, and
blind individuals residing in a domiciliary care facility.
SA Special Assistance
(Certain Disabled)
Cash payment only for individuals in a private living arrangement who
meet the state’s definition of disability. (This program is not available
in all counties.)
Work First Family
Assistance (WFFA)
A program which provides a money payment and medical assistance to
certain relatives and children when the children have been deprived of
parental support and care due to the death, physical or mental
incapacity, continued absence of either parent from the home, or
unemployment of one or both parents.
3300.02 DEFINITIONS
Term:
Definition:
Absent Parent
Any individual who does not have custody of a dependent child but is
legally responsible for providing financial support for that dependent
child.
Able-bodied Adult without
Dependent (ABAWD)
Physically and mentally fit individuals from the ages of 18 through 49,
included in a Food and Nutrition Services (FNS) unit that does not
include a person under age 18.
Automated Collection and
Tracking System (ACTS)
Comprehensive computer system that tracks activities and payments
in the North Carolina Child Support Program and performs automated
case activities to assist the caseworker.
Administrative
Disqualification Hearing
(ADH)
A hearing initiated by the county department of social services to
determine if an individual has committed an Intentional Program
Violation (IPV).
Alien
Any person who is not a citizen or native of the United States.
Alimony
Court ordered financial support that is to be paid to one's former
spouse.
Allotment
The total value of food stamp benefits a household is authorized to
receive each month.
Applicant
An individual who applies for benefits for himself or on behalf of
others.
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Application
A written request for assistance that is signed by an applicant or his
authorized representative under penalty of perjury.
Application Process
A series of actions beginning with a signed application leading to a
determination of eligibility for assistance.
Approval
Authorization of benefits after all eligibility factors are met.
Authorized
Status of individuals who have met all eligibility factors and are
receiving benefits.
Authorized Representative
An individual who acts on behalf of a Food and Nutrition Services unit
(FNSU). In the Food and Nutrition Services Program, the authorized
representative must be designated in writing by the head of the
household, spouse, or other responsible household member.
Available
Accessible or obtainable by a FNSU.
Award Letter
A statement to an individual from a governmental or private agency
indicating benefits for which he is eligible.
Base Period
A designated time for verifying income that is counted in determining
the benefit.
Basic Utility Allowance
(BUA)
A fixed Food and Nutrition Services deduction for utilities when the
household incurs at least two non-heating/non-cooling utility expenses
which are billed separately from rent or mortgage.
Bendex
Beneficiary Data Exchange. A computerized match of a recipient's
social security benefit amount.
Benefit Month
The month in which a client receives benefits.
Boarder
A person who lives in a household and pays a set amount for room
and meals.
Bonds
A certificate or evidence of debt on which the borrower promises to
pay the bondholder a specified amount of interest and principal on a
certain date.
Burial Plan
--Irrevocable
--Revocable
A contract whereby the funeral home or insurance company agrees to
provide a burial as agreed upon in the contract. There are two types:
--These plans do not allow the individual to get a refund as
stipulated in the contract. These plans cannot be cashed in upon
request.
--These plans can be cashed in upon request.
Burial Plot
A portion of ground set apart for burial.
Case File
A file containing the application and all documents verifying initial
and continuing eligibility for members of the assistance unit.
Categorically Eligible
FNSU’s that consist entirely of Work First and/or SSI recipients; or
at least one member of the FNSU is authorized to receive an
available service from Work First Employment Services; or the
income of the household is at or below the 200% maximum
allowable gross income and the household does not contain
disqualified individuals.
Certificate of Deposit (CD)
A written acknowledgment by a banker with promise to pay the
depositor the sum plus interest at a given time. There is usually a
penalty if the funds are withdrawn early.
Certification Period
A defined period of time for which eligibility has been determined.
Change in Situation
A change in a recipient's circumstances which may affect eligibility
for assistance.
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Child Support
Money or in-kind goods given for a child by a parent for the child's
care.
Client
A term used to refer to applicants and recipients.
Closing Date
The last day of the month in which the applicant/recipient is eligible
for benefits.
Collateral
A person or agency that gives an oral confirmation of a
household’s circumstances.
Combined Funds
A bank account consisting of separate and jointly shared funds
that are combined with excluded funds in such a manner that
neither can be distinguished from the other.
Commingled Funds
Also referred to as combined funds.
Communal Dining Facility
A public or non-profit private establishment, approved by Food and
Nutrition Service, which prepares or serves meals for elderly
persons or for SSI recipients and their spouses.
Community Alternatives
Program
Special Medicaid for individuals placed in the communities who are
at risk for institutionalization.
Confidentiality
Safeguarding client information.
Contested Decision
A tentative state hearing decision with which a county or the
applicant/recipient disagrees.
Contiguous Property
Real property with boundaries which touch the home site property,
disregarding the presence of streets, roads, rivers, or streams.
Contract Sale
The transfer to property from one party to another with either a
verbal or written agreement to pay a certain amount for the
property, usually paid in installments.
Contribution
Donation of cash or in-kind made by an individual to or on behalf of
a member of the budget unit.
Court Orders
Decisions made by judges in courts of competent jurisdiction that
specify changes and/or procedures the State and county
departments must follow (i.e., Alexander v. Hill, Blue v. Craig,
child support, custody).
Custodial Parent
The parent who has custody of the child(ren) when both parents do
not live together.
Deductible
The amount over the income level which must be paid or incurred
by the client for medical expenses prior to authorization for
Medicaid.
Deduction
Allowable expenses subtracted from income.
Deemed
The process of considering income and reserve of persons in the
household or sponsors of non-exempt aliens.
Denial
Rejection of benefits of the application.
Deprivation
Lack of parental support or care of a dependent child due to the
continued absence, incapacity, death, or unemployment of either
parent.
Dependent
An individual who is financially dependent upon another for his
well-being.
Deregistration
The process by which an individual is removed from work
registrant status.
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Destitute Households
A migrant or seasonal farm worker household whose terminated
income was received prior to the date of application and/or no
more than $25 will be received from a new source by the tenth day
of the month of application.
Determination of Eligibility
The process of verifying eligibility factors for persons applying for
assistance.
Disability
A physical or mental condition of such severity that it precludes the
person from engaging in substantial gainful activity as determined
by Disability Determination Services based on SSI guidelines.
Disqualified Individual
An individual removed from Food and Nutrition Services benefits
due to an IPV or for failure or refusal to comply with all program
requirements.
Disregard of Income
The procedure for exempting certain portions of income when
determining benefits.
Documentation
Recorded data substantiating all points of eligibility.
Documentary Evidence
A written confirmation from a person or agency of a FNSU’s
circumstances.
Domiciliary Care Facility
Licensed group care facility.
Eligibility Information System
(EIS)
An automated system which contains information pertinent to an
individual's eligibility to receive benefits under a number of public
assistance programs.
Elderly
A person age 60 or over.
Eligible Alien
A person who is not a United States citizen but who meets the alien
status requirements in Section 225.
Encumbrance
A claim, lien, charge, or liability.
Equity
The value of property after encumbrances has been subtracted.
Emancipated Minor
An individual who is under age 18 who marries, becomes a member
of the U. S. Armed Forces, or is declared emancipated by the court.
Escrow Account
A bank account generally held in the name of the depositor and the
escrow agent (usually the mortgage holder) which is used to pay
taxes, mortgage insurance, fire insurance, etc.
Expedited Service
A procedure whereby the agency provides certain Food and Nutrition
Services households an opportunity to receive benefits within a
shortened timeframe.
Fair Market Value
The amount an item would bring if sold on the current market.
Final Decision
A decision by the State hearings officer after all non-judicial appeal
rights have been exhausted.
Food and Nutrition Services
A federal program which provides monthly benefits that help low-
income households buy the food they need for good health.
Food and Nutrition Services
Unit (FNSU)
A FNSU is a person or a group of people applying for or receiving
Food and Nutrition Services benefits.
Food Stamp Information
System (FSIS)
An automated system which contains information pertinent to an
individual's eligibility to receive Food and Nutrition Services benefits.
Forgery
Signing someone else's name without proper authorization.
Fraud
A criminal act in which an applicant/recipient or authorized
representative makes a false statement and/or withholds information
willfully, knowingly, and with deceitful intent and, as a result, obtains
or attempts to obtain assistance for which he is not eligible.
Good Cause
An acceptable reason for failure to comply with a regulation.
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Grandfathered
Individuals who are eligible under new rules/regulations by virtue of
their eligibility under previous rules/regulations.
Guardian
A person appointed by a court to be legally in charge of the affairs of
a minor or of someone incapable of taking care of his own needs.
Hearing
A review requested by an applicant/recipient to establish whether an
adverse action or eligibility determination taken by the county
department of social services was correct. (See appeal.)
--Local Hearing
--A review before an impartial official of the county.
--State Hearing
--A review before an impartial official of the Division of Social
Services.
Heir Property
Property conveyed to a person at the death of the property owner.
Homeless
An individual who lacks a permanent or fixed residence.
Homesite
Principal place of residence owned by applicant/recipient or FNSU
member.
Incapacitated
A verified mental, emotional, or physical impairment that prevents a
person from performing his normal duties
Incorporated
A business is incorporated when it has been granted a charter legally
recognizing it as a separate entity having its own privileges, rights,
and liabilities distinct from other businesses and persons.
Illegal Alien
A person who entered the United States without approval by the U.S.
Citizenship and Immigration Services (USCIS) or who, after entering
legally, remained in the United States past the time limit granted by
USCIS without authorization.
Income
Cash and/or in-kind resources which are available to members of the
FNSU.
--Earned Income
--Money received as a result of employment.
--Fluctuating Income
--Fluctuating income is earned and/or unearned income that
varies by $1 or more each benefit or payment period.
--Gross Income
--Total income before allowable deductions.
--Net Income
--Income after all allowable deductions.
--Stable Income
--Stable income is earned and/or unearned income that does not
vary by a $1 each benefit or payment period.
--Unearned Income
--Money received from any source other than employment.
Incur
To be personally liable.
Individual Development
Account (IDA)
These are dedicated savings accounts, similar in structure to
Individual Retirement Accounts (IRA’s), that can only be used for
purchasing a first home, education or job training expenses, or
capitalizing a small business (micro enterprise development). They
are managed by community organizations, and accounts are held at
local financial institutions. Contributions for lower income
participants are matched using both private and public sources.
Funds contained in the IDA must be disregarded in determining
eligibility for assistance in any federal means-tested program as long
as the account continues to be maintained. The following
restrictions apply to IDA funds: a recipient may only deposit earned
income into an IDA; a recipient’s contributions to an IDA may only be
matched by, or through, a qualified entity; a recipient may withdraw
funds only for the reasons indicated above.
Individual Retirement
Account (IRA)
Money set aside for retirement or another future use. There is a
penalty if the funds from the account are withdrawn prior to
retirement.
In-kind Contributions
Non-monetary assistance.
Inquiry
A request for information regarding assistance or other services.
Intake
An initial interview.
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Investigation
A thorough examination of all eligibility factors.
Irrevocable
Cannot be sold or “cashed in.”
Irrevocable Trust
A contract in which the terms cannot be altered.
Jointly Owned
Property owned by more than one person.
Keogh Account
Money set aside for a retirement plan available to self-employed
persons. Contributions to the plan are tax deductible.
Lien
A claim on property that is pending the payment of a debt.
Lifetime Right/Life Estate
Interest
An estate whose duration is limited to the life of the party holding it or
to some other person. Upon the death of the life tenant (life estate
holder), the property will go to the holder of the remainder interest.
Live-in Attendant
An individual who resides in a household solely for the purpose of
providing medical, housekeeping, or child care services.
Local Conference
A conference held by the county department of social services with a
recipient regarding the proposed action on his case.
Loans
Money given with the intention of repayment.
Lump Sum
Money received in one payment rather than recurring payments.
Mass Change
Certain changes which are initiated by the State or federal
governmental which may affect the entire caseload or significant
portions of the caseload.
Means-tested Program
An assistance program in which an applicant's financial
circumstances are considered.
Medicare
A health insurance program for aged and disabled individuals who
meet the program's eligibility requirements under Title XVIII of the
Social Security Act.
Migrant Farm Worker
A person who moves with the migrant stream in order to follow
seasonal farm work employment and does not return to his
permanent home each night.
Minor Mother
A mother below a certain age as defined by a specific program.
Misrepresentation
An intentional or unintentional statement giving incomplete, false, or
misleading information.
Motor Vehicle
An automobile or other vehicle used for transportation. This may
include a boat if it is the primary mode of transportation.
Mutual Funds
An investment company that raises money by selling its stock to the
public and investing the proceeds in other securities.
Name
The name of each Food and Nutrition Services household member
to be entered in FSIS through the Individual ID assignment process
or the Name Change (NC) screen must match Social Security
Records. Use the name on the SDX, BENDEX, SOLQ, TPQ, Social
Security Card, or Medicare Card. If a discrepancy exists, use the
name from the online verification.
Need Standard
The amount of money the State determines essential to meet
minimal standard of living for a family of a specified size.
Net Profit
The income received from self-employment, farming, roomers,
boarders, or small business, minus allowable expenses.
Newborn Coverage
Automatic Medicaid coverage for newborns based solely on mother's
eligibility status.
Non-Public assistance
Household
A Food and Nutrition Services household in which all family
members are not recipients of WFFA, SSI, or a combination of the
two.
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Non-cooperation
Failure of a FNSU member to comply with program requirements.
Non-custodial Parent
The parent who does not have custody of the child(ren) when both
parents do not live together.
Old Bills
Outstanding medical bills that were incurred prior to the current
certification period that have not been considered in establishing
previous authorizations.
Overissuance/
Overpayment
Benefits in excess of the amount for which the recipient was eligible.
Public Assistance
Household (PA)
A Food and Nutrition Services household in which all members
receive or are determined eligible to receive SSI, WFFA, or a
combination of the two.
Partial Payment
Assistance paid for a portion of the month.
Patient Monthly Liability
The portion of cost of care a client in long-term care/or Community
Alternatives Program (CAP) is expected to pay.
Payee
The person in whose name the assistance is made.
Payment Month
The month for which a client receives payment.
Penalty Payment
Monies paid to a recipient when his application is not processed in
accordance with Alexander v. Hill court order.
Perjury
The voluntary violation of an oath or vow by swearing to what is
untrue or by failure to do what was promised under oath.
Personal Effects
Refers to clothing, furniture, jewelry, kitchen items, household
appliances, pets, etc.
Personal Property
Property or belongings owned by an individual(s), except real
property.
Personal Representative
A substitute payee appointed by the court when the specified relative
payee is unwilling or unable to manage the assistance payment in
the best interest of the children.
Poverty Level
A federally established income guideline used to define persons who
are economically disadvantaged.
Presumptive Disability or
Blindness
Conditions under which SSI presumes that disability or blindness
requirements are met and makes payment for a period of three
months.
Presumptive Eligibility
Conditions under which certain pregnant women are presumed
eligible for ambulatory prenatal services.
Primary Hearing Source
The main source of heat used by the household.
Private Living Arrangement
Housing owned by an individual or private company.
Probate
Legal procedure to establish the validity of a will prior to division or
disbursement of the property to heirs.
Processing Deadline
The last date in the month the county can take appropriate action on
a case.
Promissory Note
A written promise made by one or more persons to pay another a
specified amount of money at a specified time or on demand.
Prorated Benefits
Benefits issued from the date of application through the end of the
application month.
Prospective Budgeting
The best estimate of income for a specified period.
Protective Payee
A substitute payee appointed when the payee mismanages her
money or fails to comply with program regulations.
Public Housing
Housing owned by the government. This can be apartments or
houses.
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Public Institution
An institution supported wholly or in part by government funds.
Public Law
A generic name for statutes passed by Congress.
Pull Check
The procedure used in the State Office to stop delivery of an
assistance check.
Quality Control (QC)
A management tool used to determine the accuracy of eligibility and
evaluation of needed corrective action.
Quarterly Recertification
A quarterly recertification is a three-month mail-in recertification.
Real Property
Includes, but is not limited to, land and buildings.
Reapplication
A subsequent application when a case has been terminated or
suspended.
Recipient
An eligible person whose needs are included in the assistance unit.
Recertification
A review of all factors of eligibility.
Recoupment
Action to recover overpayments/overissuances made to recipients.
Redbook Value
An official car valuation by National Market Reports, Inc.
Redetermination
A complete review of all eligibility factors.
Registrant
An applicant/recipient who is required to register for work according
to program regulations.
Registrant Pool
The entire group of individuals who are registered with ESC for
manpower services.
Reinstatement
The reopening of a case without the necessity of a signed
application.
Remainder Interest
The ownership of property limited by the life estate interest (See
“Lifetime Right.”).
Renter
An individual who pays for separate living quarters.
Replacement of Benefit
Duplicate benefits issued by the county.
Resource
Cash or its equivalent (liquid assets) and/or real or personal property
(non-liquid assets) which are currently available to members of the
FNSU.
Residence
Broadly stated, the county where an applicant/recipient lives with
intent to remain.
Restored Benefits
Benefits issued to a FNSU that were lost due to an administrative
error; by an administrative disqualification for IPV that was
subsequently reversed; or when a judicial action finds that benefits
were wrongfully withheld.
Resulting Trusts
This exists when a party holds the title of property for the benefit of
another but receives no benefit from the property.
Retroactive Benefits
Benefits authorized for a period of time prior to the date of
application.
Retroactive Period
The first, second, or third month prior to the month of an application.
Retrospective Budgeting
Computing income for the benefit month based on actual income
received in a previous month.
Revocable
Able to be sold or “cashed in.”
Revocable Trust
A contract in which terms can be altered.
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Right of Recovery
The responsibility of an individual, institution, corporation, or public or
private agency to pay for all or part of medical costs of an
applicant/recipient.
Roomer
A person who lives in a house and pays a set amount for a room
only.
Security Deposit
Money deposited by a tenant with a landlord as security against the
terms of the lease and any damage to the property.
Self Supporting
Maintaining one’s self without financial assistance from others.
Specialty Hospitals
Hospitals providing designated special services.
Specified Person
An individual who is age 60 or over; receives SSI benefits under Title
XVI of the Social Security Act or disability or blindness payments
under Titles I, II, XIV, XVI of the Social Security Act (such persons
include those who have been certified but whose initial payments
have not yet been received, or whose checks are entirely recouped
to repay a prior overpayment); receives a VA disability payment for a
100% service connected disability; or is a disabled surviving spouse
or child of a Veteran.
Specified Relative
A relative with whom a child lives who provides care and supervision
of the child.
Spouse
An individual who is married to another person , or for Food and
Nutrition Services purposes, an individual who is of the opposite sex
or to the same sex; if the couple is lawfully married under state law,
regardless of the individual's domicile, and such a marriage between
individuals of the same sex.
Standard Utility Allowance
(SUA)
A fixed Food and Nutrition Services deduction for utilities when the
household incurs a heating or cooling expense which is billed
separately from rent or mortgage payments.
Step parent
The person who has married a child’s natural parent.
Stocks
Certificates of ownership of shares of a corporation entitling the
holder to dividends and other rights of ownership.
Subsidized Housing
A federal subsidy to assist with shelter and utility expenses.
Supplemental Issuance
Additional benefits issued during the same month as current benefits
are issued.
Supplemental Security
Income (SSI)
A cash payment program administered by the Social Security
Administration for low-income aged, blind, or disabled persons.
Support Payments
Money paid by an absent parent.
Suspected Fraud
Basis for belief that an intentional misrepresentation may have
occurred.
Tax Value
The latest tax value of property assessed by the county tax office.
Telephone Utility Allowance
(TUA)
Fixed Food and Nutrition Services deduction if the only utility
expense incurred is for a telephone.
Temporary Resident Status
One-year period for which an alien has lawfully been granted the
privilege of residing in the United States. The temporary status may
be removed after one year when the Immigration Office rules
favorably or unfavorably on granting permanent resident status to the
alien.
Tentative Decision
A preliminary decision.
Termination
The ending of specific benefits.
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Thrifty Food Plan
An USDA determined cost of diet for persons of different ages; the
basis upon which Food and Nutrition Services allotments are
determined.
Timely Notice
A written notice to inform the recipient of intended action.
Time Share
A joint ownership or lease of property through which persons occupy
the property individually for set periods of time.
Time Standard
The requirement to process an action within a specified time.
Transfer of Resources
An act of one party to convey an asset or resources to another party.
Trust Fund
A fund held by a trustee subject to restrictions set forth in the trust.
Unemployment Insurance
A benefit check received by a budget unit member from the ESC.
Underissuance
The amount of benefits issued to a household that is less than the
amount it was eligible to receive.
Underpayment
A payment that is less than the recipient is eligible to receive.
Uniform Transfer to Minors
Account
Custodial bank accounts set up to benefit minors. Money is donated
irrevocably. The custodian has access to the account and can make
any withdrawals. The money becomes the property of the minor at
age 21.
Unmet Medical Needs
Medical expenses which Medicaid will not cover (i.e., medical
insurance premiums, co-payments).
Vehicle
Any device by which a person or property is or may be transported
upon the highway, water, or airways.
Vendor Payment
A payment made in money on behalf of a household/individual by an
outside party.
Verification
The confirmation of facts and information used in determining
eligibility.
Verification Date
The date verified information is received in the county.
Verified Upon Receipt
Verified upon receipt means that information:
Is not questionable, and
The provider is the primary source of the information such as
BENDEX from SSA, SDX from SSA, SAVE from BCIS,
Employment and Training (E&T) compliance information
received from ESC, and Intentional Program
Disqualifications (IPV’s) from Program Integrity Staff, non-
cooperation with Quality Control (QC) from QC staff, UIB
from ESC.
Vulnerable
A household is vulnerable if it is subject to the rising cost of heating
and has a heat source.
---Fully Vulnerable
Household
--Vulnerable households are those who live in a private living
arrangement, are subject to the rising cost of heating, and have a
heat source. Also includes households living in public housing
where utilities for heat are billed separately from the rent or where
utilities for heat are included in the rent, and the household has
paid an excess in utilities for heat in the last 12 months at the
current address.
---Not Vulnerable
Household
--A household that is not subject to the cost of heating.
Work Programs
Programs in designated counties that are designed to help the
applicant/recipient find employment.
Work Release Funds
Funds issued to dependents from a prisoner who is employed.
Worker’s Compensation
Benefits received due to an on-the-job injury.
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401(K) Account
Personal funds set aside for retirement or other future uses.
3300.03 COMMONLY USED ACRONYMS
Abbreviation:
Stands for:
ABAWD
Able-bodied Adult Without Dependent
AS
Adult Services or Adoption Subsidy
A/R
Applicant/Recipient
AA
Aid to the Aged
AA-BD
Aid to the Aged, Blind, Disabled
AA-MA
Aid to the Aged – Medical Assistance (M-AA)
AB
Aid to the Blind
AB-MA
Aid to the Blind – Medical Assistance (M-AB)
AD
Aid to the Disabled
AD-MA
Aid to the Disabled – Medical Assistance (M-AD)
AOC
Administrative Office of the Court
ADH
Administrative Disqualification Hearing
AP
Absent Parent
APA
Administrative Procedures Act
APS
Adult Protective Service
ASVI
Alien Status Verification Index
BCIS
Bureau of Citizenship and Immigration Services
BEER
Beneficiary Earnings Exchange Report
BENDEX
Beneficiary Data Exchange
BH
Boarding Home
BUA
Basic Utility Allowance
C/S
Client Statement
CAA
Community Action Agency
CAP
Community Alternatives Program
DA
Disabled Adult
CC
Child Care
CD
Certain Disabled
CD-SA
Certain Disabled – Special Assistance
CF
Certain Foster Care
CFR
Code of Federal Regulations
CHS
Community Health Services
CIP
Crisis Intervention Program
CMV
Current Market Value
COBRA
Consolidated Omnibus Budget Reconciliation Act 1985
COC
Cost of Care
COLA
Cost of Living Adjustment
CP
Certification Period
CP&L
Carolina Power and Light
CPS
Child Protective Service
CSC
Clerk of Superior Court
CWEP
Community Work Experience Program
CWS
Child Welfare Services
DAC
Disabled Adult Child
DDS
Disability Determination Services
DEC
Developmental Evaluation Center
DHHS
Department of Health and Human Services
DMA
Division of Medical Assistance
DMH
Department of Mental Health
DMV
Department of Motor Vehicles
DOA
Date of Application
DOB
Date of Birth
DOC
Department of Corrections
DOT
Department of Transportation
DP
Data Processing
DPH
Department of Public Health
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DRG
Diagnosis Related Groupings
DSB
Division of Services for the Blind
DSS (County)
Department of Social Services
DSS (State)
Division of Social Services
E&T
Employment and Training
EA
Emergency Assistance
EEOC
Equal Employment Opportunity Commission
EITC
Earned Income Tax Credit
EIS
Eligibility Information System
EOO
Economic Opportunity Office
ESC
Employment Security Commission
FAEP
Food Assistance and Energy Programs Representative
FC
Foster Care
FEMA
Federal Emergency Management Act (National Board
Program, Emergency Food and Shelter)
FFP
Federal Financial Participation
FH
Foster Home
FNS
Food and Nutrition Service
FNSU
Food and Nutrition Services Unit
FRR
Financial Resource Report
FSA
Family Service Association
FSIS
Food Stamp Information System
FY
Fiscal Year
GA
General Assistance
GS
General Statutes
HH
Household
HHS
U. S. Department of Health and Human Services
HUD
U. S. Department of Housing and Urban Development
IC
Infants and Children
ICCA
Individual Child Care Arrangement
ICF
Intermediate Care Facility
ID
Identification Number or Card
IDA
Individual Development Account
IEVS
Income Eligibility Verification System
IHE
Inadvertent Household Error
IMC
Income Maintenance Caseworker
IMS
Income Management System
IMS
Income Maintenance Supervisor (Regional)
IPV
Intentional Program Violation
IRCA
Immigration Reform and Control Act
IRS
Internal Revenue Service
IV-D
Child Support Enforcement
IV-E
WFFA Foster Care and Adoption Assistance
LIEAP
Low Income Energy Assistance Program
LPR
Lawful Permanent Resident
LTC
Long-Term Care
LTR
Lawful Temporary Resident
M-AA
Medical Assistance to the Aged
M-AB
Medical Assistance to the Blind
M-AD
Medical Assistance to the Disabled
M-AF
Medical Assistance to the Families with Dependent Children
M-IC
Medicaid for Infants and Children
M-PW
Medicaid for Pregnant Women
M-RC
Medicaid - Reasonable Classification
M-RF
Medicaid for Refugees
M-SB
Medicaid - Special Assistance to the Blind
MA
Medical Assistance
MAABD
Medical Assistance - Aged, Blind, Disabled
MECCA
Medicare Catastrophic Coverage Act of 1988
MCI
Master Client Index
MR-DD
Mentally Retarded – Developmentally Disabled
N/C
No Change
13
Appendix 3300
Change #5-2016
October 1, 2016
NA
Non-Assistance
NCAC
North Carolina Administrative Code
NCGC
North Carolina General Code
NCGS
North Carolina General Statutes
NPA
Non-Public Assistance
OASDHI
Old Age and Survivors, Disability and Health Insurance (now
RSDI)
OJT
On-the-Job Training
PA
Public Assistance
PE
Presumptive Eligibility
PIL
Poverty Income Level
PL
Public Law
PLA
Private Living Arrangement
PML
Patient Monthly Liability
PPA
Past-Paid Public Assistance
PRUCOL
Permanently Residing in the U. S. Under Color of Law
PRWORA
Personal Responsibility and Work Opportunity Reconciliation
Act of 1996
PW
Pregnant Woman
QC
Quality Control
R/S
Representative's Statement
RC
Reasonable Classification
RDO
Register of Deeds Office
RF
Refugee
RR
Railroad Retirement
RSDI
Retirement, Survivors, Disability Insurance
SA
Special Assistance
SAA
Special Assistance for the Aged (S-AA)
SAB
Special Assistance for the Blind (S-AB)
SAD
Special Assistance for the Disabled (S-AD)
SAVE
Systematic Alien Verification for Entitlement Programs
SCD
Special Assistance for the Certain Disabled (S-CD)
SDX
State Data Exchange
SIS
Services Information System
SNAP
Simplified Nutritional Assistance Program
SO
State Office
SSA
Social Security Administration
SSI
Supplemental Security Income
SSN
Social Security Number
SUA
Standard Utility Allowance
SW
Social Worker
T/C
Telephone Call
TAD
Turn Around Document
TC
Transaction Code
TPQY
Third Party Query
TUA
Telephone Utility Allowance
UA
Utility Allowance
UI
Unemployment Insurance
UIB
Unemployment Insurance Benefits
USDA
United States Department of Agriculture
WFR
Work First Representative
VA
Veterans Administration
VR
Vocational Rehabilitation
WIA
Workforce Investment Act
WIC
Women, Infants, and Children
WP
Work Program
WR
Work Registration
