MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
THE FOLLOWING IS A LIST OF DOCUMENTS TO BE SUBMITTED FOR APPLYING FOR PASSPORT RE -ISSUE. YOU NEED
TO MAIL THIS CHECKLIST AND OTHER DOCUMENTS WITH YOUR APPLICATION. PLEASE MAKE SURE YOU PRINT THIS
DOCUMENT, COMPLETE IT AND INCLUDE IT IN YOUR APPLICATION AS THE COVER PAGE.
IMPORTANT GUIDELINES
➢
IT IS ABSOLUTELY MANDATORY to complete VFS ONLINE REGISTRATION PROCESS before sending your physical
application. Failure to complete online registration process will result in returning your application unprocessed.
➢
All the photocopies of the documents that are being submitted must be in full page and clearly legible. Photos should be
visible and other information should be clearly readable.
➢
Please do not send original documents unless specified. VFS will not be responsible for return of any additional original
documents submitted.
➢
Please ensure that all data entries provided in your application match with your existing passport. If not, please provide
the supporting documentation.
➢
Please select the correct Indian mission based on the place where you reside in the USA and the mission’s jurisdiction.
Mission jurisdiction can be viewed at h t t p : / / v i s a . v f s g l o b a l . c o m / u s a / e n / i n d / a t t e n d - c e n t r e
➢
You are recommended to fill the passport application form if your form has been completed more than 150 days ago. This might
help avoid any processing delays in case your form expires at 180 days before submission to the Mission’
➢
After sub mission online, no chan ges can be mad e. In case of an error, please fill a new online application form.
➢
If your application lacks any of the documents listed in this checklist, your application will be put “on Hold” and an email
notification highlighting the deficiencies will be sent to you. You must complete application within 7 days from the date of receipt
of the email notification. Post receipt of missing documents, VFS India Consular application Centre will update the system in 48 – 72
business hours hence track the status only after 48-72 hours.
➢
Envelope should be super scribed as “RE-ISSUANCE OF PASSPORT – MINOR”. One Envelope can contain only one application only.
Please note:
➢
VFS INDIA CONSULAR APPLICATION CENTRE employees cannot edit or make any changes to your online application form.
➢
THE CONSULATE RESERVES THE RIGHT TO CALL FOR ADDITIONAL DOCUMENTS, AS CONSIDERED NECESSARY.
➢
YOUR APPLICATION STATUS WILL BE UPDATED IN 48 – 72 HOURS POST ITS DELIVERY TO THE VFS INDIA CONSULAR
APPLICATION CENTRE. TO TRACK THE STATUS ONLINE, CLICK HERE
MANDATORY DOCUMENTS
S.N
Document Name
Original or Copy
1
GOVERNMENT APPLICATION ONLINE FORM:
• Must select a correct Jurisdiction online on the Passport Govt. form.
• Must Choose passport Re-issue.
• Passport government ARN number must match the VFS Payment receipt number.
ONLINE APPLICATION FORM
The application must be completed and submitted online by visiting:
https://embassy.passportindia.gov.in
-
First-time applicants need to register and make an account to be able to fill the online application
form. If registered already, please log in and fill the application
-
In “Type of passport booklet”, Please select “36 pages” or “60 pages” (for jumbo booklet-Additional
charges)
SIGNATURE INSTRUCTIONS (DIGITAL SIGNATURES ARE NOT ACCEPTABLE)
-
Applicant’s Signature on Page 1, inside the box, below your photograph, and on page 4.
-
Minor Applicant (Below 18 Years): (Refer to additional documents for minors on the next page of
ORIGINAL
MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
this checklist)
-
All Minor applicants need to write their name or sign in the space provided on the first page of the
application form below the photograph. Minor applicant below 5 years may put left thumb
impression on the space provided. Both parents should sign on the last page of the application.
Both parents must sign on page 4 of the online application form below the minor’s signature/thumb
Impression.
-
If the signature is different, a new signature should be given in the ‘Affidavit for Change of
Appearance and Signature.
ADDRESS INSTRUCTIONS:
Please ensure to mention 1 Indian and 1 USA address in the online application form.
2
PHOTOGRAPH SPECIFICATIONS (Must be white background)
2 photos of size 51mm x 51 mm (2 by 2 size) – PHOTOGRAPHS MUST BE IDENTICAL.
Must be recently taken within 6 months.
o Photos must be compliant with specifications; Affix 01 photograph on Govt. form and 01 on change
of appearance form
To know more about photo specifications – Please click here
ORIGINAL
3
CURRENT ORIGINAL INDIAN PASSPORT AND COPY
Along with the most recent original Indian Passport, please Include copies of the first five and last two
pages of your current Indian passport.
ORIGINAL AND
COPY
4
Affidavit for change of appearance & Signature - click here to download
Must be signed by the applicant and Notarized (with Stamp and Notary Signatory)
IMPORTANT: Affidavit for Change in Appearance & Signature is Mandatory for all applicants.
(Expiry date of the Notary stamp must not be manually corrected or over-write)
NOTARIZED AND
ORIGINAL
5
Annexure E - Click here to download
Must be signed by the applicant.
ORIGINAL
6
Annexure D - Click here to download
Must be signed by both parents and notarized.
If one of the parents is out of the country, please provide Annexure D from that parent duly notarized by
the notary public in that country and a notarized No Objection Letter from the parent who is out of the
country.
NOTARIZED AND
ORIGINAL
(Expiry date of
the Notary
stamp must not
be manually
corrected or
over-write)
7
COPY OF THE APPLICANT’S VALID LEGAL STATUS IN THE USA (Color-copy, Notarized with Stamp and
Notary signature)
Please submit one of the below documents as applicable, in Color – copy & Notarized (with Stamp and
Notary signature):-
-
Notarized valid Green Card – FRONT AND BACK
-
Notarized valid Visa,
-
Notarized valid EAD – FRONT AND BACK
-
Notarized valid I-797A Approval Notice,
-
Notarized valid Work permit/Study Permit, OR
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Notarized recently expired Visa and notarized I-797A Approval notice together with notarized I-797C
Receipt Notice for filing of a request for extension before the expiry of Visa or I -797A. Notarized copy
of proof of extension, if B1/B2 is expired and have a receipt for extension of stay or an approval
for extension of stay.
NOTARIZED
COLOR COPY IN
ORIGINAL
(Expiry date of
the Notary
stamp must not
be manually
corrected or
over-write)
MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
Notarized hotel bill - If the customer on L1/L3 staying in a hotel for a project for the past couple of months
and don’t have the address proof or state ID.
8
PROOF OF ADDRESS (Color-copy)
Proof of address must match with the present address as per application: (any ONE of the below
documents)
State Issued ID OR
-
Driving license OR
-
Utility Bill - Water (should be recent, no more than 3 months old) OR
-
Utility Bill - Gas (should be recent, no more than 3 months old) OR
-
Utility Bill - Electricity (should be recent, no more than 3 months old) OR
-
Valid Lease Agreement OR
-
Mortgage OR
-
Income Tax return OR
-
For College/University Students living on campus in University housing/dormitories, a letter from your
institution on the institution letterhead explaining the exact address that you presently reside in will
suffice. OR
-
Marriage Certificate in case the address in spouse’s name, birth certificate of child in case of minor
applicant along with parent’s address proof. OR
-
In case of applicant residing with parents/children/brother/sister, a notarized undertaking from them
with one of the Notarized copies of address proof as indicated above. OR
-In case of applicant residing in a hotel or temporary lodging for a short period of time and does not have a
--permanent address proof, then can submit copy of notarized hotel bills as proof of residence.
-Please note – expired documents like lease/ driving license copies are not acceptable. Please provide
alternate valid documents
NOTE: DO NOT CUT YOUR DRIVER'S LICENCE COPY DOWN TO SMALLER SIZE Important: PO BOX number
is NOT ACCEPTABLE as valid Proof of address
COLOR COPY
9
Parents Indian Passport Copies
Self-attested Copies of both parents’ first and last page of the Valid Indian Passport
SELF- ATTETED
COPY
10
Parents Valid Legal Status in the USA
Notarized copies of both parents’ valid legal status in the USA.
NOTARIZED
COLOR COPY IN
ORIGINAL
(Expiry date of
the Notary
stamp must not
be manually
corrected or
over-write)
11
Birth Certificate
A copy of applicant’s birth certificate is required.
COPY
12
FEE PAYMENTS & COURIERS
Complete the process online on VFS INDIA CONSULAR APPLICATION CENTRE’s website to send your
application and requisite documents. Don’t forget to enclose the Application confirmation receipt and
enclose the acceptable pre-paid label, if you opt to use your own courier labels. Either Pre-paid labels or
VFS offered courier label return address must match with the address proof submitted and mentioned
on the application form.
To complete the questionnaire & create a profile: Click here to proceed
ORIGINAL
MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
If paying by Money order or Banker’s check then it should be made in favor of “ VFS Services (USA)
Inc. PERSONAL CHECKS ARE NOT ACCEPTABLE.
FEDEX PREPAID LABELS ARE NOT ACCEPTABLE.
SUPPORTING DOCUMENTS – CONDITION BASED
1
Annexure C - Click here to download
For single parent/guardian or adoption/separation cases, or if one parent has not given consent,
please also fill and sign (If applicable)
If the parents are divorced but custody is shared:
-
Custody is shared then both parents documents listed under the mandatory documents
checklist are required.
If the parents are divorced but one parent has sole custody:
-
Sole custody is with one of the parents then Annexure C, Annexure D, Divorce Decree
and Custody documents are required.
NOTARIZED
COLOR COPY IN
ORIGINAL
(Expiry date of
the Notary
stamp must not
be manually
corrected or
over-write)
2
Death Certificate of Parent
If one of the parent is deceased/demised – A copy of the death certificate along with the Annexure C,
and Annexure D is required.
COPY
3
AFFIDAVIT OF NAME CHANGE (Original -Notarized (with Stamp and Notary Signature) - Click here to
download
IMPORTANT: (Expiry date of the Notary stamp must not be manually corrected or over-write)
NOTARIZED AND
ORIGINAL
4
INDIAN ADDRESS PROOF (If Applicants wants to add/Change Indian Address)
Aadhar Card
OR
Recent Bank Statement from Government bank (Should
have affixed photograph)
OR
Driver’s license
OR
Utility bill not older than 3 months
OR
Voter Card ID
OR
Copy of Ration card which has the parents name – Should have names of applicant and parents
OR
Copy of Photo passbook of PSU Bank
OR
Copy of Parents Passport copy as their name is on the applicant passport
OR
Parents or relatives address of Indian address proof (any one address proof as indicated above)
Self-Attested
copy
MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
5
CHANGE IN PARENT’S NAME
If you wish to change your parents name then to provide two supporting public documents in India, such
as Passport copy, Aaadhar Card, Voter Card or PAN Card, Educational Qualification Certificate etc. with
the parents' new names
Self-Attested
copy
6
NEWSPAPER ADVERTISEMENT
In circumstances (other than marriage, remarriage, or divorce) for change of name, the applicant (both
male and female) should furnish the following documents:
1. Submit the full page of the below mentioned clearly showing the date, name of the News Paper and
the content
a. Publication in a National daily in India
and
b. Publication in a National daily in the USA or the Gazette notification of the concerned State
Government, as the case may be;
2. At least two public/school documents issued in the desired/applied changed the name to ascertain
that the applicant has changed his/her name
Self-Attested
copy
7
COURT ORDER ISSUED BY JUDICIAL OFFICER
A court order issued by a judicial officer, not below the rank of 1st Class Magistrate in India OR a
Competent Authority (issues an amendment or correction in the date/place of birth of the applicant. The
Competent Authority issuing the amending order should be the same authority whose certification was
submitted at the time of the issue of the original passport. The
Competent Authority in such cases can be Municipal Authorities (for date/place of birth and Educational
Board Authority (for date of birth). Birth Certificate issued by Government/Municipal authorities.
Self-Attested
copy
8
BIRTH CERTIFICATE OR SCHOOL LEAVING CERTIFICATE
Birth certificate/ School leaving certificate having the correct name of father/mother
Self-Attested
copy
9
INDIAN ADDRESS
Applicants must write their Indian address / last known Indian address in the Passport Application Form.
This could be in either the ‘To be printed on Passport’ or ‘Other Address Details’ columns or the same
Indian address can be mentioned in both the columns.
Self-Attested
copy
(Signature of the Applicant)
MINOR Checklist - Re-issue of Passport
Applicant’s Name
Passport no.
Email ID
Mobile no.
_ _ _ - _ _ _ - _ _ _ _
Important Notes / Common Mistakes to avoid
COMMON MISTAKES TO AVOID
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Wrong Jurisdiction selection done by Applicant on the Govt. form
❖
CAPITAL LETTERS must be used to fill the Online Passport Application form on the Government Website.
❖
Please Sign the Passport Application Form wherever indicated before submission
❖
Ensure that the signatures on the passport and on the Application Form are the same
❖
Given Name on Govt. Form does not match with the name mentioned on Current Indian Passport.
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Surname on Govt. Form does not match with the name mentioned on Current Indian Passport
❖
Date of birth on Govt. Form does not match with the date of birth mentioned on Current Indian Passport
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Sex on Govt. Form does not match with the sex details mentioned on Current Indian Passport.
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Passport number on Govt. Form does not match with the passport number mentioned on Current Indian Passport.
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Place of birth on Govt. Form does not match with the place of birth mentioned on Current Indian Passport.
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Issue date of passport on Govt. Form does not match with the issue date of passport mentioned on Current Indian Passport.
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Place of issue on Govt. Form does not match with the place of issue on mentioned on Current Indian Passport.
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Address on the government form does not match with the address on the Current Indian Passport.
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Nationality mentioned on the government form does not match with the nationality on the Current Indian Passport.
❖
Ensure that the following details are the same as mentioned in your old passport. If not, the supporting documents must be
attached.
o Name • Applicant’s Spouse Name • Applicant’s Father Name
❖
Ensure that in the Place of Birth field, you do not put ‘India’ as the city and state
❖
If you have more than 1 original Passport , then you need to provide the copies of all the passports
❖
Only print your forms/applications on 1 side of the page. Double-sided printouts are not allowed
❖
DO NOT staple your photographs/documents
❖
The Documents in the Checklist are mandatory for the application to be processed.
❖
The Indian Embassy / Consulates have the right to request additional documentation.
❖
1 Copy of this checklist must be submitted with your documents.
❖
Applicants are advised that they DO NOT print the document on both sides of the paper as "DOUBLE SIDED
❖
HANDWRITTEN DOCUMENTS ARE NOT ACCEPTED
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Application with a lack of documents will be considered incomplete and will remain on hold for 21 days. On none receipt of
the missing documents, the application shall be Abandoned and returned to the applicant. In this case, the applicant would
have to restart the entire process again since the old application will be voided.
❖
Only Consular fee + ICWF fee will be refunded back to the applicant in case the application is rejected or abandoned
