PRINTER NOTES printer pooling Printer priority Printer security

PRINTER NOTES

printer pooling

A printing pool is one logical printer connected to multiple printers through multiple ports of the print

server. The printer that is idle receives the next document sent to the logical printer. This is useful in a

network with a high volume of printing because it decreases the time users wait for theirdocuments.

A printing pool also simplifies administration because multiple printers can be managed from the same

logicalprinter on a server. If one device within a pool stops printing, the current document is held at that

device. The succeedingdocuments print to other devices in the pool, while the delayed document waits

until the nonfunctioningprinter is fixed. Efficient printer pools have the following characteristics:

All printers in the pool are the same model.

Printer ports can be of the same type or mixed (parallel, serial, and network). It is recommended that all

printers be in one location. Because it is impossible to predict which printer willreceive the document,

keep all printers in a pool in a single location. Otherwise, users might have a hard timefinding their printed

document.

http://technet.microsoft.com/en-us/library/cc757086(v=ws.10).aspx

http://technet.microsoft.com/en-us/library/cc784619(v=ws.10).aspx http://technet.microsoft.com/en-

us/library/cc958172.aspx

You can create a printing pool to automatically distribute print jobs to the next available printer. A printing

poolis one logical printer connected to multiple printers through multiple ports of the print server. The

printer that isidle receives the next document sent to the logical printer.

Printer priority

Open Printers and Faxes.

Right-click the printer you want to set, click Properties, and then click the Advanced tab. In Priority,

click the up or down arrows, and then click OK. Or, type a priority level, where 1 is the lowest level and 99

is the highest, and then click OK. Click Add Printer to add a second logical printer for the same physical

printer. For instructions, see Related Topics.

Click the Advanced tab.

In Priority, set a priority higher than that of the first logical printer. Instruct the regular group of users to

use the first logical printer name and the group with higher priority to use the second logical printer name.

Set the appropriate permissions for the different groups.

Printer security

Set permissions for print servers

Note:

Open Print Management.

In the left pane, clickPrint Servers, right-click the App1icable print server and then clickProperties. On

theSecuritytab, underGroup or users names, click a user or group for which you want to set permissions.

UnderPermissions for <user or group name>, select theAlloworDenycheck boxes for the permissions

listed as needed.

To editSpecial permissions, clickAdvanced.

On thePermissionstab, click a user group, and then clickEdit. In thePermission Entrydialog box, select

theAlloworDenycheck boxes for the permissions that you want to edit.

Web Services on Devices

Print and Document Services

Print and Document Services enables you to centralize print server and network printer tasks. With this

role, you can also receive scanned documents from network scanners and route the documents to a

shared network resource, Windows SharePoint Services site, or email addresses. Windows Server 2012

uses Web Services on Devices (WSD) technologies to integrate scanning devices into the system

http://technet.microsoft.com/en-us/library/hh831468.aspx

http://technet.microsoft.com/en-us/library/jj134196.aspx

Print Server Properties

Windows spools print jobs by default to the following directory as the they are processed:

%SystemRoot%\SYSTEM32\SPOOL\PRINTERS.

It is possible for the administrator of a Windows print server to manually instruct Windows the location

forplacing the spool files, if for example there is a concern for disk space.

http://support.microsoft.com/kb/137503/en-us

Add an additional driver

Print Management Console

1. Open the Print Management Console by opening Server Manager, click Tools, and then click Print

Management.

2. Expand Print Servers, and then expand the Print Server name. Right click Drivers and select Add

Drivers.

3. To add a v4 driver for a device, select the driver that has v4 or Class Driver in the name

Branch office direct printing

Branch Office Direct Printing can reduce Wide Area Network (WAN) usage by printing directly

to a print device instead of a server print queue. This feature can be enabled or disabled on a per

printer basis and is transparent to the user.

This feature requires a print server running Windows Server 2012 and clients running Windows

8. It is enabled by an administrator using the Print Management Console or Windows

PowerShell on the server.

Powershell

Set-Printer -name <String> -ComputerName <String> -RenderingMode BranchOffice

Printer Availability

Explanation:

When navigating to the printer properties, the Properties tab is divided into several different tabs of which

the Advanced tab will give you access to the scheduling where you can configure the availability of the

printer.

Internet printing services

Deploy a printer using group policy management

2 possible solutions for natively deploy printers using Group Policy without the need for any

scripting:

1) Group Policy Preferences – available in Windows Server 2008 and later

2) Print Management – available in Windows Server 2003 R2 and later

Using Group Policy Preferences to deploy printers are described in an earlier blog post, available

here. Therefore, I won`t explain any further details regarding this.

I will focus on the Print Management which has a powerful “Deploy with Group Policy” feature.

Configure printer deployment on

print servers

To use the “Deploy with Group Policy” feature, you need to install the “Print Management

Component” feature from “Add/Remove Windows Components” in Windows Server 2003 R2.

In Windows Server 2008/2008 R2 you need to install the “Print Server”-role from the “Add

Roles Wizard”.

When installed, you`ll find “Print Management” under “Administrative tools” on the Start menu:

Configure printer deployment on

print servers

To use the “Deploy with Group Policy” feature, you need to install the “Print Management

Component” feature from “Add/Remove Windows Components” in Windows Server 2003 R2.

In Windows Server 2008/2008 R2 you need to install the “Print Server”-role from the “Add

Roles Wizard”.

When installed, you`ll find “Print Management” under “Administrative tools” on the Start menu:

The following screenshots are taken from Windows Server 2008 R2.

When you open the Print Management Console you will see an overview of Custom Filters, Print

Server and Deployed Printers:

You may add additional filters and print servers to the console, which you can read more about

in the links in the bottom of this post. For now, we`ll focus on the printer deployment part.

Right-click the printer you want to deploy, and select “Deploy with Group Policy”:

Select “Browse” to choose a Group Policy Object where the printer connection will be deployed.

Select “per user” and/or “per machine” and press “Add”. Then click “OK”:

You should now receive a message stating that the deployment operation was successful. Click

“OK”:

The printer will now be deployed to client computers.

Migrate printers

Printbrm.exe