HP Smart Print Administrator Resource Kit

HP Smart Print Administrator Resource

Kit - User Guide

SUMMARY

The HP Smart Print Administrator Resource Kit (HP Smart PARK) is a collection of tools, scripts, and documents

to help print administrators install, deploy, configure, and manage the HP Smart Universal Printing Driver (HP

Smart UPD or HP sUPD) and the associated print queues.

Legal information

Company, L.P.

Reproduction, adaptation, or translation

without prior written permission is

prohibited, except as allowed under the

The information contained herein is subject

to change without notice.

The only warranties for HP products and

services are set forth in the express

warranty statements accompanying such

products and services. Nothing herein

should be construed as constituting an

additional warranty. HP shall not be liable

for technical or editorial errors or omissions

contained herein.

Edition 8.0, 5/2024

Trademark Credits

Adobe

, Adobe Photoshop

, Acrobat

, and

PostScript

are trademarks of Adobe

Systems Incorporated.

Apple and the Apple logo are trademarks of

Apple Inc., registered in the U.S. and other

countries.

macOS is a trademark of Apple Inc.,

registered in the U.S. and other countries.

AirPrint is a trademark of Apple Inc.,

registered in the U.S. and other countries.

Google™ is a trademark of Google Inc.

Microsoft®, Windows®, and Windows Server®

are U.S. registered trademarks of Microsoft

Corporation.

UNIX

is a registered trademark of The Open

Group.

Table of contents

1 Download the kit.................................................................................................................................................................................................................................... 1

2 Overview ................................................................................................................................................................................................................................................... 2

AddPrinterModelToComments........................................................................................................................................................................................... 2

Active Directory Administrator Template.................................................................................................................................................................... 2

Driver Configuration Utility (DCU).....................................................................................................................................................................................3

Driver Deployment Utility (DDU)......................................................................................................................................................................................... 3

HP PrintManagement.exe....................................................................................................................................................................................................... 3

'Migration from HP UPD' tool ................................................................................................................................................................................................ 4

PrnCon.................................................................................................................................................................................................................................................. 4

RemovePlugPlayDrivers or Remove Pnp Utility...................................................................................................................................................... 4

UpdateNow........................................................................................................................................................................................................................................5

3 How to use the tools.........................................................................................................................................................................................................................6

Command line prompts to use............................................................................................................................................................................................6

Use the HPPrintManagement tools..................................................................................................................................................................................7

Install SUPD to a printer.................................................................................................................................................................................................7

Install the HP Smart UPD with a Queue name and Share name.....................................................................................................8

Install a queue without setting it as a default queue............................................................................................................................... 9

Install to a printer port (v4 driver only)................................................................................................................................................................ 9

Install to a Local port .....................................................................................................................................................................................................10

Install to a standard TCP/IP port (v4 driver only)........................................................................................................................................10

Install to a WSD port (v4 driver only)..................................................................................................................................................................10

Staging the driver............................................................................................................................................................................................................. 11

Remove a printer queue .............................................................................................................................................................................................. 11

Remove a print driver (v4 driver only) ................................................................................................................................................................ 11

Unstage a print driver (v3 driver only)............................................................................................................................................................... 12

Upgrade a print driver (v4 driver) ......................................................................................................................................................................... 12

Input print queue parameters to a .csv file (v4 driver only)............................................................................................................... 12

Input/Update print queue parameters to a .csv file (v4 driver only)............................................................................................14

Input/Migrate print queue parameters to a .csv file (v4 driver only)........................................................................................... 14

Update the existing printer queue configuration..................................................................................................................................... 15

Update the Printer BIDI configuration of the queue (v4 driver only)...........................................................................................15

Use the PDL switch to change the PDL stream conversion from PCL6 to Postscript (PS) ........................................16

Migrate HP UPD queues to HP Smart UPD queues (v4 driver only)............................................................................................16

iii

Supported features when migrating using the HPPrintManagement.exe.............................................................................18

Add comments to the print queue (v4 driver only) ..................................................................................................................................19

Use the PrnCon.exe to add or remove a server connection.......................................................................................................................20

UI installer needed to update SUPD driver versions 3.08.1.2731 and older ...................................................................................... 22

Point and Print Default behavior changes............................................................................................................................................................... 23

4 Configure the HP Smart UPD...................................................................................................................................................................................................24

Pre-configure print queues using a CFG file...........................................................................................................................................................24

Disable Analytics using the HP DCU for Plug and Play installations.................................................................................................... 25

Configure HP Smart UPD default settings using the HP Smart PARK tool installer during driver installation...... 26

Configure HP Smart UPD default settings and/or print policy using Group Policy Object in Active

Directory............................................................................................................................................................................................................................................27

Pre-configure HP Smart UPD default settings using the HP Driver Configuration Utility..................................................... 28

Pre-configure the HP Smart UPD using the HP DCU............................................................................................................................ 28

Pre-configure HP Smart UPD default settings using the HP Driver Deployment Utility.........................................................30

Pre-configure the HP Smart UPD using HP DDU .....................................................................................................................................30

Configure HP Smart UPD default settings after driver installation in driver preferences................................................... 32

Manage printer default settings.......................................................................................................................................................................... 32

Manage default settings with Active Directory Group Policy for HP Smart UPD............................................................. 32

Overview of configurable functions and pre-configuration utilities......................................................................................... 33

5 Managing the HP Smart UPD with Active Directory Group Policy............................................................................................................... 35

Supported HP Smart UPD versions .............................................................................................................................................................................35

Use HP Active Directory Templates with Group Policy to manage HP Smart UPD print settings...................................35

6 Upgrading to a newer version of the Active Directory Administrator Template file.........................................................................37

Install and use the ADMX/ADML template using Microsoft Group Policy Management Console (GPMC)...............37

7 HP Smart UPD Active Directory Templates...................................................................................................................................................................39

Remove the HP Smart UPD AD Administrator template...............................................................................................................................39

Upgrade the HP Smart UPD AD Administrator template..............................................................................................................................40

Enable Active Directory Group Policy for a new or existing HP Smart UPD installation........................................................40

Configure the HP Smart UPD Active Directory Administrator template...........................................................................................40

Verification and troubleshooting..................................................................................................................................................................................... 41

How AD policies get applied to the driver................................................................................................................................................................ 42

Index.............................................................................................................................................................................................................................................................0

Download the kit1

To download the HP Smart Print Administrator Resource Kit (HP Smart PARK), follow these steps.

1. Go to the Software and drivers page.

2. Click Download now.

3. Verify the language and select the operating system.

4. Click to expand the All Drivers heading.

5. Locate the HP Smart Printer Administrator Resource Kit and click Download.

6. Save the file in the preferred location.

7. Navigate to the folder where it was saved, right-click the HPSmartPARK .zip file, and then select

Extract all files.

The kit components are saved under folder names for each kit component/tool, and the file paths vary

according to driver type (v3 or v4) and system architecture.

Download the kit

Overview2

This document provides information about the various tools in the kit HP Smart PARK, its usage,

applicability, and some common scenarios.

Unless otherwise noted, the HP Smart PARK tools support the following operating systems

(Architectures x86, x64, ARM):

● Windows Client: Windows 11, Windows 11 ARM, Windows 10, Windows 10 ARM

NOTE: The Driver Deployment Utility (DDU) does not support ARM architecture. Only Windows 11,

and Windows 10 are supported.

● Windows Server: Windows Server 2022, Windows Server 2019, Windows Server 2016

NOTE: For the latest information on supported operating systems, refer to the HP Smart Print

Administrator Resource Kit - Release Notes.

AddPrinterModelToComments

AddPrinterModelToComments is a tool provided as part of HP PrintManagement.exe.

Used with a command prompt, it can be used to add comments to the print queue during installation.

For information on how to use this tool, see the following section(s):

●

Add comments to the print queue (v4 driver only)

Active Directory Administrator Template

The Active Directory Administrator Template allows an administrator to manage the HP Smart Universal

Printing Driver (HP Smart UPD) user policies from within the Active Directory infrastructure.

Add this AD Administrative Template into an existing Group Policy Object and assign the GPO to a user,

Group, or Organizational Unit to manage the HP Smart UPD Print Policies.

Available for download as a component of the HP Smart Print Administrator Resource Kit (HP Smart

PARK).

For information on how to use this tool, see the following chapter(s):

●

Managing the HP S-UPD with Active Directory Group Policy

●

Upgrading to a newer version of the Active Directory Administrator Template file

Chapter 2 Overview

●

HP S-UPD Active Directory Templates

Driver Configuration Utility (DCU)

This tool is a small Windows application used to edit the configuration file that can then be applied to

a particular print queue. The configuration file defines the default printer settings for the driver and

queues applied at the time of installation. Use the Driver Configuration Utility (DCU) tool to pre-configure

v3 and v4 drivers or to update configurations after installation.

The HP Driver Configuration Utility (DCU) does not perform the tasks of installation or driver deployment.

Rather, DCU is a file editor used to define the installation defaults such as duplex enabled, print in

grayscale, etc. The settings are saved to a driver configuration file which is utilized to establish the newly

installed printer’s default settings at the time of installation from any of the supported driver installation

methods (install.exe, Microsoft’s Add Printer Wizard, PrintUI, etc.).

Available for download as a component of the HP Smart Print Administrator Resource Kit (HP Smart

PARK).

No installation is necessary. Copy the contents of the Driver Configuration Utility directory to the

desired directory on the hard drive of the client computer where the HP Smart UPD and/or device-

specific printer drivers will be pre-configured.

For information on how to use this tool, see the following section(s):

●

Pre-configure print queues (CFG input)

●

Pre-configure HP Smart UPD default settings using the HP Driver Configuration Utility

Driver Deployment Utility (DDU)

The HP Driver Deployment Utility (DDU) is a Windows application used to package driver files for

deployment and the code needed to deploy them into *.EXE and *.CAB files. These files are run on a client

PC to copy the driver files to the Windows driver store, and for network packages to install the printer.

No installation is necessary. Copy the contents of the Driver Deployment Utility directory to the desired

directory on the hard drive of the client computer where the HP Smart UPD and/or device-specific

printer drivers will be preconfigured.

For information on how to use this tool, see the following section(s):

●

Pre-configure HP Smart UPD default settings using the HP Driver Deployment Utility

HP PrintManagement.exe

The PrintManagement tool

HP PrintManagement.exe

is one of the core tools in the HP Smart Print

Administrator Resource Kit that provides multiple functionalities. Used with a Command Prompt, this

tool helps perform the following functions:

● Print driver and queue installation,

● Print queue configuration during and after installation, and

● Print queue migration from HP UPD (v3) to HP Smart UPD (v4).

For information on how to use this tool and its features, see the chapter

Use the PrintManagement tools

Driver Configuration Utility (DCU)

'Migration from HP UPD' tool

'Migration from HP UPD' is a tool provided as part of HP PrintManagement.exe.

Used with a command prompt, it can be used to migrate driver queues.

For information on how to use this tool, see the following section(s):

●

Migrate HP UPD queues to HP Smart UPD queues (v4 driver only)

●

Supported features when migrating using the HPPrintManagement.exe

PrnCon

PrnCon.exe is a console application for removing and adding an HP network printer’s point-and-print

connection between a Windows client workstation and a print server.

Driver information is stored in a log file when adding or removing point-and-print connected network

printers.

When printer driver files are upgraded on the print server, you must synchronize the client printer driver

files with the print server to ensure that the client can print properly and use all new features provided

by the upgraded print driver.

You only need to run PRNCON on clients that do not sync up properly after a driver upgrade. Most clients

will sync up automatically and will not need PRNCON to be run.

NOTE: PRNCON must be run from the clients where the server connections exist.

To remove connection:

prncon -s prnsvr123 -p "HP LaserJet M880 PCL 6" -f "%temp%\prncon.log" –d o

To add a connection:

prncon -s prnsvr456 -p "HP LaserJet M880 PCL 6" -f "%temp%\prncon.log" -a

To reset all connections:

Running PRNCON.EXE on a client PC without any switches will reset all point-and-print connections

between the client and the print server(s).

RemovePlugPlayDrivers or Remove Pnp Utility

Also known as the Remove Pnp Utility, this tool is provided as part of HP PrintManagement.exe. The utility

searches for HP plug and play printer driver files in the Windows driver store and provides an option to

remove these staged printer driver files. Currently installed printers are not affected by this utility.

NOTE: Only the default location for staged driver files on Windows (%SYSTEMROOT%\inf) will be

searched for driver files.

For information on how to use this tool, see the following section(s):

● For v4 drivers, see the section

Remove a print driver (v4 driver only)

● For v3 drivers, see the section

Unstage a print driver (v3 driver only)

Chapter 2 Overview

UpdateNow

UpdateNow is a tool provided as part of HP PrintManagement.exe. It is designed to be used with a

command prompt to trigger the automatic configuration functionality in HP printer drivers. This enables

print administrators to script the automatic configuration of devices using a single command that will be

consistent across multiple versions of HP printer drivers.

For information on how to use this tool, see the following section(s):

●

Update the Printer BIDI configuration of the queue (v4 driver only)

UpdateNow 5

How to use the tools3

Learn how to use

Prncon.exe

HPPrintManagement.exe

, and other tools provided in the HP Smart PARK.

Command line prompts to use

Learn about the required method for installing, configuring, and managing the HP Smart UPD using the

HPPrintManagement.exe

and

Pprncon.exe

tools.

Commands to use with the

HPPrintManagement.exe

In an Enterprise environment, the preferred way to install or configure using the

HPPrintManagement.exe

tool is with a Command Prompt. The installer supports the following command

line prompts for v3 drivers and v4 drivers.

● a - Specifies the IP Address/host name for TCP installation.

● cfg - Specifies Printer Preconfiguration file.

● comment - Printer queue comments details.

● f <Path> - Specifies the path to the INF. If not mentioned, the current directory is checked.

● help - Help for the options.

● i - Stage driver files to the Windows driver store for printer plug and play software at first installation.

● l - PDL (printer language).

● location - Printer location details.

● n <Printer Name> - Uses the specified name as the name of the printer. Requires option /f.

● p <Port Name> - Creates a printer queue bound to the specified <Port>. Also requires Porttype if it’s

a new port. These are the only mandatory arguments.

● pdl - Specify the PDL to be applied to the print queue.

● portnum - Specify the Port number for TCP installation.

● q - Quiet mode, no prompts.

● rd <Driver Name> - Specify the driver name.

● rq <Printer Name> - Remove the queue with name – “Printer Name”.

Chapter 3 How to use the tools

● s <Share Name> - Specifies that the installed printer needs to be shared with Shared Name

provided. Requires option /f.

● snmpcom - SNMP Community name.

● t <Port Type> - Specifies the protocol to be used (Local, TCP).

Commands to use with the

Prncon.exe

Similarly, the preferred way to manage server connections using the

Prncon.exe

tool is with a Command

Prompt. The following command line prompts can be used:

● <server_name> - Print server name without \\.

● <printer_name> - Printer name as defined on server.

● <trace_file> - Name of trace file including complete path. If the –f option is not specified, the default

trace file is: %TEMP%\prncon.trc.

● -a - Used to add a printer connection.

● -d - Used to remove a printer connection.

● <milliseconds> - Number of milliseconds to wait between delete and add operations. The default is 0

milliseconds.

● -? - Display command line help.

Use the HPPrintManagement tools

Learn how to use the PrintManagement tool

HPPrintManagement.exe

to manage v3 and v4 drivers.

Requirements

● A minimum .NET framework version 4.5 is required to run the

HPPrintManagement.exe

● Administrator access is required for all options.

● .NET 4.6.1 is required for v4 HPPrintmanagement.exe.

NOTE: The v3 HPPrintmanagement.exe is not dependent on .NET.

Navigate to the HPPrintManagement.exe

Open the HPSmartPARK you downloaded and extracted previously, and then navigate to

PrintManagement folder.

For HP Smart PARK v4, navigate to PrintManagement\V4 to find the

HPPrintmanagement.exe

For HP Smart PARK v3 , navigate to PrintManagement\V3\x86 or PrintManagement\V3\x64 (depending

on system architecture) to find the

HPPrintManagement.exe

Install SUPD to a printer

To install a printer using a v3 or v4 driver package, use the PrintManagement tool

HPPrintManagement.exe

Use the HPPrintManagement tools

Installing the driver package to a printer is the most basic use case for the installer. To install a driver

using a printer port, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

HPPrintManagement.exe install -f <INF File Path> --port <Port Name> --

porttype <Local, WSD, TCP>

For example:

HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --port “FloorPrinter” --

porttype “TCP” -a “15.34.99.234”

For example:

HPPrintManagement.exe install -f c:\temp\HPOneDriverV4.inf --port “FloorPrinter” --

porttype “TCP” -a "hostname.net"

NOTE: If the -f option isn’t specified, then the installer will use the Current Directory.

Porttype

required for new ports, otherwise it does not need to be specified for existing ports. Since the

queue name is not mentioned, the driver name is used. If a queue with same name is already

present, then a queue with a specified name suffix with (copy n) is created where 'n' is the nth

queue with the same name.

4. Append any additional requirements.

For example: Advanced options like

–comment , --location , --snmpcom ,--portnum

can be appended

to the above command.

5. Press Enter and complete any remaining prompts.

NOTE: If a queue with the same name is already present, then a queue with a specified name suffix

with (copy n) is created where 'n' is the nth queue with the same name. If a TCP port with same name

already exists, the installer will install to same port.

Install the HP Smart UPD with a Queue name and Share name

To install the HP Smart UPD with a Queue name and Share name, use the PrintManagement tool

HPPrintManagement.exe

The installer can be used to specify the Queue Name and the Share Name during installation using the

following options:

● -n <Queue Name>

● --share <Share Name>

To install a driver with a Queue Name and Share Name, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the HPPrintManagement.exe.

3. Type the install command:

HPPrintManagement.exe install -f <INF File Path> --port <Port Name> --

porttype <Local, WSD, or TCP> -n <Queue Name> --share <Share

Chapter 3 How to use the tools

For example:

HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --port 15.86.163.133 --

porttype TCP -n Jade --share jadespylab

NOTE: If the -n option isn’t provided, then the queue name will default to the driver name.

Porttype

is required for new ports, otherwise, it does not need to be specified for existing ports.

4. Press Enter and complete any remaining prompts.

Install a queue without setting it as a default queue

To install a queue without setting it as a default queue, use the PrintManagement tool

HPPrintManagement.exe

The installer can be used to specify the queue name and an –nd switch to control if the user wants to set

the specified queue as the default or not.

NOTE: If the -n option isn’t provided, then the queue name will default to the driver name.

Porttype

required for new ports but does not need to be specified for existing ports. If an --nd switch is not

provided, it does not guarantee that the device will be installed as the default.

CAUTION: If there is no print queue installed on a machine and an --nd switch is applied can have

unforeseeable behavior.

To install a v4 driver queue without setting it as the default, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

HPPrintManagement.exe install -f <INF File Path> --port <Port Name> --

porttype <Local, WSD, TCP> --nd

For example:

HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --port 15.86.163.133 --

porttype TCP -n Jade –nd.

4. Press Enter and complete any remaining prompts.

Install to a printer port (v4 driver only)

To install the HP Smart UPD to a default printer port, use the PrintManagement tool

HPPrintManagement.exe

The installer will be packaged along with the core driver. In this case, the installer can pick up the INF files

from the package if the -f option wasn’t supplied on the command line.

To install a v4 driver to a local port, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

HPPrintManagement.exe install --port <Port Name>

NOTE: The --port command is required. If it's a new port, the --porttype must also be

supplied.

Install a queue without setting it as a default queue

4. Press Enter and complete any remaining prompts.

Install to a Local port

To install the HP Smart UPD to a local port, use the PrintManagement tool

HPPrintManagement.exe

To install a driver to a local port, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

● For new Local ports:

HPPrintManagement.exe install -f <INF File Path> --port <IP Address>

--porttype “local”

IMPORTANT: The path to the local port should be valid/existing at time the install.exe is run.

NOTE: If a local port with same name already exists, the installer will install to same port.

NOTE: For new ports, the

--porttype

option must be used. If

--porttype

“local” is used, then a

new port will be created (when the specified Port Name doesn’t already exist).

● For existing Local ports:

HPPrintManagement.exe install -f <INF File Path> --port <Port Name>

For example:

HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --port c:\ports\test.prn --

porttype Local

4. Press Enter and complete any remaining prompts.

Install to a standard TCP/IP port (v4 driver only)

To install the HP Smart UPD to a standard TCP/IP port, use the PrintManagement tool

HPPrintManagement.exe

To install a v4 driver to a standard TCP/IP port, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

● For new Standard TCP/IP ports: HPPrintManagement.exe install -f <INF File

Path> --port <IP Address> --porttype “tcp”

NOTE: For new Standard TCP/IP ports, the

--porttype

option must be used. If

--porttype

“tcp”

is used, then a new port will be created (when the specified Port Name doesn’t already exist).

● For existing Standard TCP/IP ports:

HPPrintManagement.exe install -f <INF File Path> --port

4. Press Enter and complete any remaining prompts.

Install to a WSD port (v4 driver only)

To install the HP Smart UPD to a WSD port, use the PrintManagement tool

HPPrintManagement.exe

Chapter 3 How to use the tools

To install a v4 driver to a WSD port, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

HPPrintManagement.exe install -f <INF File Path> --port <IP Address>

--porttype “wsd” -a <IP Address>

NOTE: For new WSD ports, the

IP Address

must be valid otherwise the installation will fail.

4. Press Enter and complete any remaining prompts.

Staging the driver

To stage the driver for USB/WSD installations, use the PrintManagement tool

HPPrintManagement.exe

To stage the driver for USB installations, or for WSD installation without using the installer, use the

infstage

option.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command:

HPPrintManagement.exe install -f <INF File Path> --infstage

NOTE: Using the

/infstage

option will only stage the INFs in the specified package and will not

install the queue. All other options supplied in the path will be ignored.

4. Press Enter and complete any remaining prompts.

Remove a printer queue

To remove a printer queue for v4 or v3 drivers, use the PrintManagement tool

HPPrintManagement.exe

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the install command.

● To remove a printer queue for a v4 driver, use the –p switch.

NOTE: The -p and -d switches cannot be used at the same time.

● To remove a printer queue for a v3 driver, use the --rq switch.

NOTE: For v3 drivers, the -rq and -rd switch cannot be used at the same time.

4. Press Enter and complete any remaining prompts.

Remove a print driver (v4 driver only)

To remove a v4 print driver, use the PrintManagement tool

HPPrintManagement.exe

Staging the driver

To remove a driver, use the --rd switch.

NOTE: A driver can only be removed if it is not in use by a queue. Be sure to remove any queues first.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

HPPrintManagement.exe --install --remove --rd <Driver Name>

NOTE: The -rq and -rd switches cannot be used at the same time.

4. Press Enter and complete any remaining prompts.

Unstage a print driver (v3 driver only)

To unload or unstage a v3 print driver, use the PrintManagement tool

HPPrintManagement.exe

To unstage a driver, use the --infremove switch.

NOTE: A driver can only be removed if it is not in use by a queue. Be sure to remove any queues first.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v3):

HPPrintManagement.exe --remove --infremove

4. Press Enter and complete any remaining prompts.

Upgrade a print driver (v4 driver)

To upgrade a v4 print driver, use the PrintManagement tool

HPPrintManagement.exe

The driver can be upgraded using the --upgrade switch. The driver to be used for upgrade can be

specified using the –f switch.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command:

HPPrintManagement.exe install –f <INF Path> --upgrade

NOTE: If the INF path is not specified, then the driver package in the same directory will be

selected for upgrade.

4. Press Enter and complete any remaining prompts.

Input print queue parameters to a .csv file (v4 driver only)

To input the print queue parameters to a .csv file, use the PrintManagement tool

HPPrintManagement.exe

Chapter 3 How to use the tools

A .csv file can be used to input the print queue parameters.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

csv -i {csvFilePath}

Example: csv -i C:\*\*.csv

4. Use the following options:

● -i Installation csv

● --q quiet mode

5. Use the following .csv file field options:

● InfPath – Path to the inf of the driver

● Name- Preferred print queue name; if left blank, automatically defaults to the driver name

● Drivername – Driver name

● ShareName - Share name for the print queue

● PortName – Port name for the print queue

● PortType -Port type for the print queue

● Ipaddress – Ipaddress of the printer ( for TCP/WSD only)

● NewPort - Takes Yes/No value; if Yes, then a new port is created by appending _1 or _2 to an

existing port

● SNMPCommunity – SNMP Community name

● PortNumber- Port number

● Comment- Comment for the print queue

● Location - Location data for the print queue

● StrictMode - Takes Yes/No value; if Yes, then aborts the queue installation when the same

queue name already exists

● Set as Default - Takes Yes/No value; if No, then will not set the print queue as the default

● Offline - Takes Yes/No value; if Yes, then treats the printer as offline. The installation will

proceed even if the printer is offline.

● Configuration – Path to the DCU CFG file; if left blank, will attempt to search the current folder

for hpgstp.cfg. If not, enter a valid file path for the CFG.

6. Press Enter and complete any remaining prompts.

Input print queue parameters to a .csv file (v4 driver only)

Input/Update print queue parameters to a .csv file (v4 driver only)

To input the print queue parameters in a specified format to update the print queue, use the

PrintManagement tool

HPPrintManagement.exe

A .csv file can be used to input the print queue parameters in a specified format to update the print

queue. To do this, follow these steps:

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

csv -u {csvFilePath}

Example: csv -u C:\*\*.csv

4. Use the following options:

● -i Installation csv

● --q quiet mode

5. Use the following .csv file fields:

● QueueName - Preferred print queue name , if blank automatically takes the driver name

● Bidi – Yes/No value; Yes updates the printer configuration, and No or any other value will not

perform an update.

● ConfigUpdate - Yes/No value; Yes will update DCU configuration, and No or any other value will

not perform the configuration.

● ConfigPath – Path to the config file; this is only considered when there is Yes present in

ConfigUpdate.

6. Press Enter and complete any remaining prompts.

Input/Migrate print queue parameters to a .csv file (v4 driver only)

To input the print queue parameters in a specified format for migration, use the PrintManagement tool

HPPrintManagement.exe

A .csv file can be used to input the print queue parameters in a specified format for migration. To do this,

follow these steps:

NOTE: Offline mode will take more time to install than online printers due to the Microsoft method of

port creation for offline printers. Any change in the format of a .csv file will result in unpredictable

behavior.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

csv -m {MigratecsvFilePath}

Example: csv -m C:\*\*.csv

Chapter 3 How to use the tools

4. Use the following options:

● -i Installation csv

● --q quiet mode

5. Use the following .csv file fields:

● QueueName - Printer queue name

NOTE: You cannot leave the queue name blank or assign Strict Mode to Yes.

● InfPath – INF file path

NOTE: All fields must have the inf entry.

6. Press Enter and complete any remaining prompts.

Update the existing printer queue configuration

To update the existing printer queue configuration, use the PrintManagement tool

HPPrintManagement.exe

To update the existing printer queue, use either the DCU Pre-Configuration and policy of the queue or the

Printer BIDI configuration of the queue.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command:

HPPrintManagement.exe update -n <Queuename> --bidi –cfg<Path to cfg

file>

Example: HPPrintManagement.exe update -n <HPONEDRIVER> --bidi

4. Use the following options.

NOTE: These options can be used individually or together.

● --bidi - Will perform bidi and update the print queue (only on network ports).

● --cfg - Will indicate DCU configuration needs to be updated.

● -n - Required. Queue Name to be used for the installation.

● --pdl - Printer language.

● --forcepdl - Printer language force to apply.

5. Press Enter and complete any remaining prompts.

Update the Printer BIDI configuration of the queue (v4 driver only)

To update the printer BIDI Configuration of the queue, use the PrintManagement tool

HPPrintManagement.exe

Update the existing printer queue configuration

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

HPPrintManagement.exe update -n <Queuename> --bidi

4. Press Enter and complete any remaining prompts.

Use the PDL switch to change the PDL stream conversion from PCL6 to Postscript

(PS)

By default, the print queue PDL is created as PCL6. To change the PDL type, use the PrintManagement

tool

HPPrintManagement.exe

To change the PDL stream conversion from PCL6 to Postscript (PS), change the PDL switch using the

HPPrintmanagement.exe with a command prompt.

NOTE: v3 and v4 drivers have separate executables.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command including the queue, port name, TCP address, driver name, and PDL type (for

Postscript and PCL6 commands).

● V4 PDL Type Names: PS (for Postscript) , PCL6 (for PCL6)

● V3 PDL Type Names: Product_PS (for Postscript) , Product_PCL6 (for PCL6)

HPPrintManagement.exe install -f "$infpath" --port "portName" --

porttype “TCP” -a"ipaddress" --pdl PS

4. Press Enter and then use the following command to update the post queue installation from PDL to

Postscript (PS):

HPPrintManagement.exe update -n <QueueName> --pdl "PS"

5. Complete any remaining prompts.

Migrate HP UPD queues to HP Smart UPD queues (v4 driver only)

To migrate HP UPD queues (versioned and non-versioned) to HP Smart UPD queues, use the

PrintManagement tool

HPPrintManagement.exe

For a more simple, intuitive & compelling printing experience, HP recommends migrating to the HP Smart

UPD v4 driver.

To migrate, use the PrintManagement tool

HPPrintManagement.exe

to run the Migration tool (Migration

from HP UPD) using a command prompt.

NOTE: To export or import all of the print queue settings and configurations, the settings are stored in

the current folder of the executable.

NOTE: Options set in the Printer Properties > Device Settings tab is currently not supported.

The following prerequisites must be met before continuing:

Chapter 3 How to use the tools

● Valid connection (bi-directional) is required for the migration to occur correctly.

● A migration will only work for HP UPD queues connected via a TCP/IP port.

● Migrations can be performed only for print queues installed on Windows 8.1 and newer, and is best

used with newer HP UPD (6.5.0 and newer) and HP Smart UPD versions.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command (v4):

HPPrintManagement.exe migrate -m -f <INFPath>

For example:

C:\HPSUPD\HPSmartPARK-

x.xx.x.xxx\PrintManagement\V4\HPPrintManagement.exe migrate

-m -f "C:\HPSUPD\V4-x64-x.xx.x.xxxx\Drivers\HPOneDriver_V4_x64.inf"

CAUTION: Abruptly closing the

.exe

will lead to undefined behavior.

NOTE: If the -f option is not specified, then the installer will use the Current Directory.

NOTE: In a "Point & Print "scenario, it is suggested to change the configuration in Printer

Properties under Advance > Printing Defaults tab, and make sure there is a valid connection with

the device over SNMP in the server Print Queue to ensure the proper print settings are reflected.

Any available HP UPD queues will be listed.

4. Select the queues from the list to be migrated:

● Select a single number to migrate a single queue, OR

● Select a range like “x-y” or comma separated queue numbers like “x,y,z” to migrate multiple

queues.

● Type All to migrate all queues.

5. Press Enter and complete any remaining prompts.

6. Wait for the tool to perform a back up.

NOTE: The tool will take a backup of queue details such as queue name, port name, etc. and print

features selected such as Duplex, paper size, etc. For a list of supported features, see the list

provided above. The tool will also attempt to back up Pre-Configuration settings. After the backup

process is completed, the tool will create temporary HP S-UPD print queues (the names of these

print queues will start by the name temp).

Migrate HP UPD queues to HP Smart UPD queues (v4 driver only)

7. Wait for the migration process to complete.

NOTE: After the back up process is complete, the tool then removes the HP Smart UPD print

queues and the HP Smart UPD print driver. Then, the backup settings are applied to the temporary

HP Smart UPD print queues. Finally, external bidi is performed on the HP Smart UPD print queues.

If the migration is successful, Migration completed successfully is displayed.

To verify if the UPD print queue has been migrated successfully, open Print Management. Open the

Preferences page of the print queue that you migrated and check if the print settings and print features

applied has been migrated.

The HP Smart UPD print queues will have the settings (i.e., Queue Name, Port, Share Name, etc.) and print

features applied and ready for use.

The following print settings are migrated with the queue:

● Copies

● Nup

● Mediasize

● InputBin

● Print Quality

● InkDryTime

● InkSaturation

● BlackInkSpread

● PageOrientation

● Duplex

● MediaType

● Collate

● Punching

● Staple

● OutputBin

● HPEasyColor

● Color

● Fold

Supported features when migrating using the

HPPrintManagement.exe

Learn about supported features when migrating from HP Smart UPD (v3) to HP Smart UPD (v4) using the

'Migration from HP UPD' tool in the

HPPrintManagement.exe

Chapter 3 How to use the tools

Queue Settings

● Queue Name

● Share Name

● Port Name

Print Settings

● Copies

● Nup

● Mediasize

● InputBin

● Print Quality

● InkDryTime

● InkSaturation

● BlackInkSpread

● PageOrientation

● Duplex

● MediaType

● Collate

● Punching

● Staple

● OutputBin

● HPEasyColor

● Color

● Fold

Add comments to the print queue (v4 driver only)

Learn how to use the AddPrinterModelToComments tool.

Comments can be added to the print queue to visually differentiate between different print queues.

To add comments to the print queue, change the --comment switch using the

HPPrintmanagement.exe with a command prompt.

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

Add comments to the print queue (v4 driver only)

3. Type the command (v4):

HPPrintManagement.exe install -f <INF File Path> --port <Port Name> --

porttype <Local, WSD, TCP> --comment "HPModelName"

Example: HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --

port “FloorPrinter” --porttype “TCP” -a “15.34.99.234” --comment "HP

LaserJet MFP"

4. Press Enter and complete any remaining prompts.

Use the PrnCon.exe to add or remove a server connection

Learn how to use the PrnCon console application

prncon.exe

to manage server connections.

To manage server connections, use the

prncon.exe

with a command prompt.

NOTE: The

prncon.exe

does not remove the printer driver from the client or print server. For

instructions on how to remove the driver, see sections

Remove a print driver (v4 driver only)

and

Unstage a print driver (v3 driver only)

Alternate Usage

Running PRNCON.EXE without any switches will reset all point-and-print connections between the client

and the print server(s).

Review the following before continuing:

● The

prncon.exe

works with HP drivers only.

● The printer must be shared on the server. <printer_name> is not the SHARE name.

NOTE: It has been observed that some clients will not properly sync up with the settings on the

print server unless there is a time lapse between the delete and add operations. If this behavior is

observed, it is recommended to start with a 3 second wait period <3000>

● For v4 drivers, pre-load before executing PRNCON on clients. The v4 driver architecture requires the

driver to be pre-loaded for network print shares to fully work.

● For instructions on how to preload the v4 driver, see the section

Staging a printer

1. In Windows, search for the Command Prompt app and select Run as administrator.

2. From the Command Prompt, navigate to the folder containing the

HPPrintManagement.exe

3. Type the command:

prncon -s <server_name> -p <printer_name> -f <trace_file> -a|-d [–w

<milliseconds>]

For example:

● To remove connection: prncon -s prnsvr123 -p "HP LaserJet 4000 PCL 6" -f

"%temp%\prncon.log" –d

● To add a connection: prncon -s prnsvr456 -p "HP LaserJet 4000 PCL 6" -f

"%temp%\prncon.log" -a

Chapter 3 How to use the tools

4. Press Enter and complete any remaining prompts.

See the following sample Log File and Log File Explanation.

Sample Log File

1. ------ PRNCON.exe Starting on Machine : CWDCN070D6B, Time :

Tuesday, May 25, 2010 16:15:08 ------

2. PRNCON version 10.05.24.1 :

3. Command line: prncon

4. GetPrinterConnections: \\RSM0NAM01.nam.corp.hp.com\CPP-LGR66-2-2B1D

skipped: Server Name is NULL

5. GetPrinterConnections: Adding printer

\\RSM0NAM01\CPP-2-1B-1@\\RSM0NAM01

6. GetPrinterConnections: Adding printer

\\RSM0NAM01\CPP-66-2-3E-3@\\RSM0NAM01

7. GetPrinterConnections: \\RSM0NAM01\CPP-66-2-3E-Xerox238 skipped:

Not an HP driver

8. ***************** Existing Printer Info **************

9. Printer Connection: \\RSM0NAM01\CPP-2-1B-1

10. Printer Name is : \\RSM0NAM01\CPP-2-1B-1

11. Server Name is : \\RSM0NAM01

12. Printer Driver is : HP Universal Printing PS (v5.0) 13.

************** Existing Driver Version Details ****************

14. Environment : Windows NT x86

15. Driver File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\PSCRIPT5.DLL

16. Data File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpcu091s.ppd

17. Config File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpmdp091.dll

18. File - C:\WINNT\System32\spool\DRIVERS\W32X86\3\PSCRIPT5.DLL

19. Time Stamp - Wednesday, August 26, 2009 16:47:32

20. Language - English

21. File Version - 0.3.7600.16385

22. Prod Version - 6.1.7600.16385

23. File - C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpmdp091.dll

24. Time Stamp - Wednesday, September 02, 2009 04:02:30

25. Language - English

26. File Version - 0.3.1540.66

27. Prod Version - 5.0.1.42

28. ********************************************

29. '\\RSM0NAM01\CPP-2-1B-1' Printer Connection has been deleted 30.

********************************************

31. Connecting to printer \\RSM0NAM01\CPP-2-1B-1 32. *****************

New Printer Info **************

33. Printer Name is : \\RSM0NAM01\CPP-2-1B-1

34. Server Name is : \\RSM0NAM01

35. Printer Driver is : HP Universal Printing PCL 5 (v4.7) 36.

************** New Driver Details ************

37. Environment : Windows NT x86

38. Driver File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\PSCRIPT5.DLL

39. Data File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpcu091s.ppd

40. Config File : C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpmdp091.dll

41. File - C:\WINNT\System32\spool\DRIVERS\W32X86\3\PSCRIPT5.DLL

42. Time Stamp - Wednesday, August 26, 2009 16:47:32

43. Language - English

44. File Version - 0.3.7600.16385

Use the PrnCon.exe to add or remove a server connection

45. Prod Version - 6.1.7600.16385

46. File - C:\WINNT\System32\spool\DRIVERS\W32X86\3\hpmdp091.dll

47. Time Stamp - Wednesday, September 02, 2009 04:02:30

48. Language - English

49. File Version - 0.3.1540.66

50. Prod Version - 5.0.1.42

51. ------ PRNCON.exe Stopping Trace on Machine : CWDCN070D6B, Time :

Tuesday, May 25, 2010 16:15:40 ------

Sample Log File Explanation:

Line 1: Starting time and machine name Line 2: PRNCON version

Line 3: Command line

Line 4-7: Enumeration of all the network printers on the client

Line 4: This printer was skipped because the printer did not appear

to be a legitimate network printer. Line 5-6: Network printers flagged

for deletion and re-connection.

Line 7: This printer was skipped because it is not an hp printer.

Line 9-12: The printer and driver name of the first printer scheduled

for deletion and re-connection. Line 14-27: Driver information for the

first printer.

Line 27: This is the version of the driver currently being used for

this printer. It may be the same version as on the print server if

synchronization happened automatically.

Line 29: Indication that the printer was successfully deleted

Line 31: The connection to the printer was successfully re-established

Line 32-50: Information on the new driver. By comparing lines 27 and

50, we see that the driver versions are the same, indicating that the

synchronization had already happened automatically.

Line 51: Stop date and time

UI installer needed to update SUPD driver versions 3.08.1.2731

and older

Learn how to use the new SUPD UI Installer bundled in the Smart PARK Tools .zip file for use with previous

HP Smart UPD versions.

If the UI installer needs to be used with any previous SUPD Driver versions (prior to 3.08.1.2731), follow

these steps:

1. Extract the Smart PARK tools .zip to a folder.

2. From the extracted zip file, open the SUPDInstaller folder and navigate to the following folder:

SUPDInstaller\configuration(x64/x86/ARM64)

Take note of this location for the subsequent steps.

3. In a new window, navigate to the older version of the SUPD, and inside this folder, locate the folder

that contains the HPOnedriver*** .inf file.

4. Copy the Installer folder and all of the contents from inside SUPDInstaller\configuration(x64/x86/

ARM64) (from step 2) to the folder where the HPOnedriver*** .inf file (from step 3) is located.

Chapter 3 How to use the tools

5. Run the SUPDInstaller.exe from the Installer folder (from step 4) to launch the UI installer with the

previous SUPD version.

Point and Print Default behavior changes

Windows updates released August 10, 2021 and newer will, by default, require administrative privilege to

install drivers. Microsoft made this change in default behavior to address the risk in all Windows devices,

including devices that do not use Point and Print or print functionality.

By default, non-administrator users will no longer be able to perform the following tasks using Point and

Print without an elevation of privilege to administrator:

● Install new printers using drivers on a remote computer or server

● Update existing printer drivers using drivers from remote computer or server

For more information on how to address the behavior change by Microsoft, Print Administrators are

requested to follow the workarounds or solutions provided in Microsoft support article Manage new

Point and Print default driver installation behavior (CVE-2021-34481) (kb5005652).

Point and Print Default behavior changes

Configure the HP Smart UPD4

This chapter outlines several options for pre-configuring and configuring the default behavior and print

policy settings for the HP Smart UPD.

The options vary based on the installation method selected. Review each option to determine which

method is right for your environment. You can pre-configure the HP Smart UPD default settings before,

during, or after driver installation.

This chapter provides some representative examples, but is not a comprehensive list of all available

settings. The information in this chapter will help you select an option that best meets your needs.

The following sections explain the methods available for configuring the HP Smart UPD default settings

and creating a print policy:

● Configure HP Smart UPD default settings using HPPrintManagement.exe during driver installation

● Configure HP Smart UPD default settings and/or print policy using Group Policy Objects in Active

Directory

● Pre-configure HP Smart UPD default settings using HP Driver Configuration Utility

● Pre-configure HP Smart UPD default settings using HP Driver Deployment Utility

● Configure HP Smart UPD default settings after driver installation in driver preferences

● Overview of configurable functions and pre-configuration utilities

Configure HP Smart UPD default settings with the HP Smart PARK tool installer using the

HPPrintManagement.exe

during driver installation. See the section

HP PrintManagement

for more

information.

Pre-configure print queues using a CFG file

To pre-configure print queues, use the Driver Configuration Utility (DCU) tool with a configuration (CFG)

file.

The package has a file named

hpgstp.cfg

which needs to be loaded into DCU tool and modified with the

required values. To do this, follow these steps:

Make sure you have created and loaded a configuration (CFG) file before continuing.

1. In Windows, search for the Command Prompt app and select Run as administrator.

Chapter 4 Configure the HP Smart UPD

2. Type the install command:

HPPrintmanagement.exe install //Other Options// --cfg {“Cfg file path}

If no –cfg is specified, a cfg file from the current folder will be used.

● For example, to install V4 to TCP with a cfg file:

HPPrintManagement.exe install -f c:\temp\hpgu4cdi1a1a.inf --

port “FloorPrinter” --porttype “TCP” -a “15.34.99.234” --cfg

“C:\Temp\hpgstp.cfg

● For example, to install TCP to V3 with a cfg file:

HPPrintManagement.exe --install -f c:\temp\hpgu4cdi1a1a.inf -n

“MyQueue” -p “FloorPrinter” -t “TCP” -a “15.34.99.234” -d “HP Smart

Universal Printing(V3)” -c “C:\Temp\hpgstp.cfg

3. Press Enter and complete any remaining prompts.

Disable Analytics using the HP DCU for Plug and Play

installations

Learn how to use the Driver Configuration Utility (DCU) to disable analytics.

Before installing the HP Smart UPD on printers connected to the computer via a USB cable connection,

first disable analytics. To do this, follow these steps:

1. From the HP DCU Utility, open the HPGSTP.CFG file as described in section

Pre-configure print

queues using a CFG file

2. Disable the Consent for Analytics setting.

a. Expand the Advanced Features section.

Disable Analytics using the HP DCU for Plug and Play installations

b. Under the Consent for Analytics drop-down, select Decline for All.

c. Save as <FileName>.cfm.

3. Copy the cfm file to %programdata%\HP\SUPD to all the client PCs.

4. Continue with a Plug and Play installation.

NOTE: The above mentioned CFM file only supports the Disable Analytics option. Other features

are not supported.

Configure HP Smart UPD default settings using the HP Smart

PARK tool installer during driver installation

To configure the HP Smart UPD default settings using the HP Smart PARK tool installer during driver

installation, use the

HPPrintManagement.exe

The HP Smart UPD installer allows some driver default settings to be modified via command line

options. Some of these switches will change the system-wide behavior of the HP Smart UPD, while other

changes are specific to a single print queue.

A list of the available options for the

HPPrintManagement.exe

utility can be displayed by entering either

install --help using a command prompt in the HP Smart UPD driver folder..

The screen that displays is a comprehensive list of the available configuration options that are available

during installation of the HP Smart UPD.

For a description of command line prompts, see the

Command line prompts to use

section.

Multiple switches can be combined to create a command-line installation that is customized to meet the

requirements of your environment.

Chapter 4 Configure the HP Smart UPD

The default settings are changed to reflect the chosen options in each of the printers installed using

these switches.

Configure HP Smart UPD default settings and/or print policy

using Group Policy Object in Active Directory

The changes made within Group Policy Objects control the global HP Smart UPD user capabilities. An HP

Smart UPD Administrator Template can be added to create a Group Policy Object to manage the user

HP Smart UPD capabilities when a policy is running. The settings apply to any queue that uses the HP

Smart UPD. Care should be taken when locking configuration settings. The user is unable to change a

locked setting.

NOTE: See the section

Managing the HP Smart UPD with Active Directory Group Policy

for detailed

information on installing and using the Active Directory Administrator Template.

The following are typical settings available for pre-configuration.

1. Download the HP Smart PARK. For instructions, see the section

Download the kit

2. Configure Active Directory templates and policy. For instructions, see the following section

Use HP

Active Directory Templates with Group Policy to manage HP Smart UPD print settings

3. Open the Default Print Settings section of the HP Smart UPD AD Administrator Templates.

A comprehensive list of the configuration options available during installation of the HP Smart UPD

displays.

4. Configure any preferred default settings. Some of the more popular install switches include the

following options:

● Duplex

● Grayscale

● Economode

● Job Storage

● Print Quality

5. To take advantage of the management capabilities through the Group Policy Objects on new and

existing queues, first enable the HP Smart UPD management capabilities.

NOTE: The HP Smart UPD policy management capabilities are disabled by default.

For instructions, see section

Install and use the ADMX/ADML template using Microsoft Group

Policy Management Console (GPMC)

NOTE: When using an AD template, if you open an application’s print dialog after initially connecting

to the queue and without ever opening Printing Preferences or Printer Properties, the application’s print

dialog might not reflect the policy or configuration settings depending on how the application

accesses print settings and which print settings it is accessing. However, it should print correctly

based on the policy and/or the configuration settings made through AD templates. To update the

application's print dialog, access the print driver by opening Printer Properties or Printing Preferences

through the application or the printers folder.

Configure HP Smart UPD default settings and/or print policy using Group Policy Object in Active Directory

Pre-configure HP Smart UPD default settings using the HP

Driver Configuration Utility

The HP Driver Configuration Utility (HP DCU) is a Windows application used to edit the configuration file

associated with a particular print driver.

The configuration file controls the print driver settings and takes effect when the driver is installed.

NOTE: Windows requires a user to have Administrator rights to install a printer driver.

The HP DCU does not handle any part of the deployment or installation of the driver. Rather, the default

configuration file is modified and saved back to the same driver directory in which it was opened

(hpgstp.cfg) or saved to the local host's directory. The HP Driver Configuration Editor is intended for use

in environments where there is an established process for deploying drivers.

Network administrators can use HP DCU to pre-configure a print driver before deploying and installing.

It is most beneficial when configuring print drivers for multiple workstations or print servers for print

queues that share the same configuration. Since the driver is not pointing to a specific device at this

point, the available settings in HP DCU are based on settings available in the driver and not a specific

device.

If you are pre-configuring the HP Smart PARK, additional trays may be shown, as well as color-related

settings such as Grayscale. If the actual device does not support a specific setting in HP DCU, the

setting is ignored.

For example, if you enable Grayscale and then connect to a monochrome printer, the Grayscale setting

is ignored. Similarly, if you enable a print quality setting such as “General Office” for an HP PageWide

device and connect to an HP LaserJet device, the print quality setting is ignored.

NOTE: The HP DCU works with HP printer drivers that are configured using a .cfg file such as the v3

and v4 versions of the HP Smart UPD.

Pre-configure the HP Smart UPD using the HP DCU

The HP DCU is included with the HP Smart Print Administrator Resource Kit (HP Smart PARK). The HP

DCU is supported on both 32-bit and 64-bit systems.

The process of configuring drivers and other software occurs before installation. This allows the driver

to be configured one time and installed on multiple server or client systems.

To pre-configure drivers, use the Driver Configuration Utility (DCU) tool with a configuration (CFG) file.

For instructions on how to pre-configure print queues, see section

Pre-configure print queues using a

CFG file).

Make sure you have created and loaded a configuration (CFG) file before continuing.

1. Download and extract the HP Smart PARK. For instructions, see the section

Download the kit

2. Navigate to the HP S-UPD Active Directory Administrator Template folder included in the kit.

3. Double-click HPBCFGAP.EXE to run the HP Driver Configuration Utility.

NOTE: The application automatically opens in the language specified within Region and

Languages.

Chapter 4 Configure the HP Smart UPD

4. Click OK.

5. Click File and then click Open.

6. Open a driver configuration file (cfg) (such as HPGSTP.CFG for the HP Smart UPD v3 and v4

drivers). These will vary in the individual folders of the

HPPrintManagement.exe

7. Modify any custom settings to meet the requirements of your environment.

8. Save the changes.

● File-Save As: Allows you to select the file name and extension. If only a file name is entered, the

application saves the file as (filename).cfg to the defined directory.

● File-Save: Saves the file to the same filename from where it was opened, which may impact the

digital signature. To not impact the digital signature, HP recommends using File-Save As and

saving the file as a .cfg file.

9. Install the driver using a supported method of deployment.

NOTE: HP DCU provides the most comprehensive list of configurable options and settings, but it

does not include all of the available options. In some cases, the HP DCU is the only method to

configure a specific driver setting. It might become necessary to combine some of the pre-

configuration tools to get a completely configured driver for your environment.

Pre-configure the HP Smart UPD using the HP DCU

Pre-configure HP Smart UPD default settings using the HP

Driver Deployment Utility

The HP Driver Deployment Utility (HP DDU) simplifies the deployment of printer drivers on client

computers. It is a simple utility that packages the driver files and the code needed to deploy them

into an *.EXE and *.CAB file. These files are run on the client PC to copy the driver files to the Windows

Driver Store and for network packages, to install the printer.

NOTE: Windows requires a user to have administrator rights to install a printer driver.

The HP Driver Deployment Utility works with printer drivers that can be installed using an .INF file. It is

designed to work with printer drivers that have their files contained in one directory structure.

Because this utility is generic, it does not have knowledge of how specific drivers are packaged. It

packages all files in the directory (and subdirectories) where the driver INF file was found.

The driver must be expanded so that the HP DDU can process the INF files. If you download an .exe with

the driver files, you need to run it first to unpack all of the files. Then run the HP DDU to package the files

for deployment on the client system.

NOTE: The HP DDU works with HP printer drivers that can be installed using an .INF file that supports

only a single platform (32-bit or 64-bit) for both v3 and v4 versions of the HP Smart UPD.

The HP DDU is used to pre-configure a print driver for deployment. When the package is run on the client

computer, the new configuration file configures the print driver after it is installed, and does not interfere

with WHQL certification. The HP DDU contains the standalone HP DCU utility inside the package and is

launched when Pre-configure driver is selected from the HP DDU tool.

Pre-configure the HP Smart UPD using HP DDU

The HP DDU is included with the HP Smart Print Administrator Resource Kit (HP Smart PARK). HP DDU is

supported on both 32-bit and 64-bit systems.

To pre-configure, use the Driver Deployment Utility (DCU) tool with a configuration (CFG) file.

Make sure you have created and loaded a configuration (CFG) file before continuing.

1. Download and extract the HP Smart PARK. For instructions, see the section

Download the kit

2. Navigate to the HP Driver Deployment Utility (DDU) folder included in the kit.

3. Copy the contents of the Driver Deployment Utility directory to the desired directory on the

hard drive of the client computer where the HP sUPD and/or device-specific print drivers will be

preconfigured.

4. Double-click HPBDDU.EXE to create the package.

5. From Package Source section, click Select Driver… and select the driver to package by browsing to

an INF file in the driver directory.

6. Select the Pre-configure this driver checkbox. This checkbox is enabled only for drivers that

support preconfiguration.

7. When the dialog

Select the corresponding CFG

to the selected driver displays, click OK.

8. Select the CFG file (for example, hpgstp.cfg for the HP Smart UPD and click Open.

Chapter 4 Configure the HP Smart UPD

9. Preload the driver.

● For direct connect, follow these steps:

a. Select Preload the driver.

b. Select the Show a prompt to connect the printer checkbox if you want to prompt the user

after the files are copied.

● When deploying network printers, follow these steps:

a. Select Create network port and install the driver.

b. Click Network Settings… to enter the network settings

c. From the Required Settings section, enter at least one way of identifying the printer (IP

address, Hardware address, or Hostname).

d. Make any changes to the Additional Settings section (port name, printer name, default

printer, sharing and share name). You can leave the default settings if you don’t need to

make changes.

e. Click OK.

10. Save the files.

a. From Package Target section, click Save As.

b. Select a location where you want to save the files.

c. Click Save.

Three files will be written here: an .exe, a .cab and an .xml with information about the package

created.

11. Create the package.

a. If you want to suppress any error messages, from the Create Package section, select the

Suppress all end user error messages checkbox.

b. Click Create Package. The Driver Configuration dialog opens.

c. Configure the driver as needed.

d. When you are finished configuring the driver, click OK.

e. After accepting the configuration changes, the package will be created.

f. Click OK.

12. Run the new .exe from the client machine. You must have administrator rights to run the exe

because it will be copying files into the Windows driver store.

● For direct connect, the driver files are on the system and any user can connect a printer to

trigger the plug and play event. The printer object is not created until the printer is connected.

● For network printers, a port and printer object will be created with the information provided

above.

Pre-configure the HP Smart UPD using HP DDU

Configure HP Smart UPD default settings after driver

installation in driver preferences

Configurable functions and pre-configuration utilities lists which utility or utilities to use to configure

commonly used printer driver features.

Manage printer default settings

Learn about managing printer default settings.

When a printer gets installed, certain default settings are automatically set based on what capabilities

are available from the product. These default settings include items such as default paper size and type,

simplex (single sided printing), and portrait or landscape printing.

In many printing environments it is common for printing administrators to change the default settings.

Some of the more common changes are to enable printing on both sides of the paper (duplex) and to

print in grayscale. There are many ways to change or preconfigure these default settings.

This section primarily discusses how these new default settings are deployed and how to manage or

provide firmer controls on changes allowed to these default settings. Default settings and changes are

not managed.

Other sections in this chapter describe the use and procedures for changing the default settings in both

Point and Print and Direct IP Printing environments. Please refer to the sections on HP DCU, HP DDU, and

HPPrintManagement.exe for specific instructions on how to use these tools.

It is important to understand that changes to the printing default settings are at most temporary and

basically not managed. Users have the ability in both Direct IP Printing and Point and Print environments

to change the default settings on their printers through the Printing preferences. In some cases,

depending on company policies, a centralized management approach is necessary to ensure that the

default settings are not changed.

Manage default settings with Active Directory Group Policy for HP Smart UPD

The HP Active Directory Group Policy offers another way to ensure that the default settings are

maintained and managed.

HP’s solution for printer policy settings using an existing Active Directory environment is to use the

Active Directory group policy objects. This allows an administrator to set defaults for settings such as

duplex, and grayscale printing, which are be added to create a Group Policy Object to manage the user

HP Smart UPD capabilities when a policy is running. These policies are pushed locally into the users

registry and referred to during printing. This has the effect of constantly refreshing the user’s default

settings so each time a user prints, the correct default settings are present. Policies are pushed to the

client PCs. This has the effect of refreshing the default printer settings automatically.

For more information, see the sections on using Active Directory Administrator Templates.

NOTE: When using an AD template, if you open an application’s print dialog after initially connecting

to the queue and without ever opening Printing Preferences or Printer Properties, the application’s print

dialog might not reflect the policy or configuration settings depending on how the application

accesses print settings and which print settings it is accessing. However, it should print correctly

based on the policy and/or the configuration settings made through AD templates. To update the

application's print dialog, access the print driver by opening Printer Properties or Printing Preferences

through the application or the printers folder.

Chapter 4 Configure the HP Smart UPD

Overview of configurable functions and pre-configuration utilities

The table below shows which utility or utilities can be used to configure several commonly-used driver

features.

In some cases, more than one method will need to be used depending on the combination of settings

that are to be changed. For example, to enable policy management and set the Watermarks to

Username, use the HPPrintManagement.exe utility to enable policy management and the HP DCU tool to

set the default Watermark option.

Table 4-1 Table 4-1 Configurable functions and pre-configuration utilities

Function HPPrintManagement

.exe

AD HP DCU HP DDU

Print on Both Sides

(Duplex) (lock)

Supported Supported Supported

Orientation Supported Supported

Print in Grayscale

(lock)

Supported Supported Supported

Print Quality Supported Supported Supported

Color Options (lock) Supported Supported

EconoMode (lock) Supported Supported Supported

Paper Size Supported Supported

Media Type (lock) Supported Supported

Paper Source (lock) Supported Supported

Job Storage Mode

(lock)

Supported Supported Supported

Punch Supported Supported

Fold* Supported Supported

Staple Supported Supported

Output Bin Supported Supported

Printing Shortcuts Supported Supported

HPEasyColor Supported Supported

Job Separator Supported Supported

Pages per Sheet Supported Supported

Booklet Printing Supported Supported

Print all Text as Black Supported Supported

Raster Compression Supported Supported

Print Document On Supported Supported

Scale to Fit Supported Supported

Percent of Normal

Size

Supported Supported

Watermarks (lock) Supported Supported

Overview of configurable functions and pre-configuration utilities 33

Table 4-1 Table 4-1 Configurable functions and pre-configuration utilities (continued)

Function HPPrintManagement

.exe

AD HP DCU HP DDU

Copies Supported Supported

Collate Supported Supported

Tray 1-10 Supported Supported

Mopier Mode Supported Supported

Job Storage Supported Supported

Accessory Output

Bin

Supported Supported

Optional Output Bin* Supported Supported

Stapling Unit Supported Supported

Booklet Maker Unit Supported Supported

C-Fold Unit * Supported Supported

V-Fold Unit * Supported Supported

Punch Unit Supported Supported

Job Accounting Supported Supported

Storage Device Supported Supported

Print to Print Only Supported Supported

Enable Policy mgmt Supported

34 Chapter 4 Configure the HP Smart UPD

Managing the HP Smart UPD with Active

Directory Group Policy

Active Directory Group Policy and the HP Smart UPD Active Directory Administrator template

allow complete management of the HP Smart UPD printing experience within your Active Directory

infrastructure when running an active policy.

You can use the HP Smart UPD Active Directory Administrator Template to add print driver configuration

settings to an existing Group Policy Object or create new, custom HP Smart UPD Group Policy Objects

for each user, group, or Organizational Unit.

This chapter covers the following topics:

● Supported HP Smart UPD versions

● Use HP Active Directory Templates with Group Policy to manage HP Smart UPD print settings

● HP Smart UPD Active Directory Templates

Supported HP Smart UPD versions

The HP Smart UPD Active Directory Templates version 1.0 and newer is supported with HP Smart UPD

version 2.07.1.1569 and newer, and is available for download at HP.com.

NOTE: When using an AD template, if you open an application’s print dialog after initially connecting

to the queue and without ever opening Printing Preferences or Printer Properties, the application’s print

dialog might not reflect the policy or configuration settings depending on how the application

accesses print settings and which print settings it is accessing. However, it should print correctly

based on the policy and/or the configuration settings made through AD templates. To update the

application's print dialog, access the print driver by opening Printer Properties or Printing Preferences

through the application or the printers folder.

Use HP Active Directory Templates with Group Policy to

manage HP Smart UPD print settings

Learn how to use HP Active Directory Group Policy to manage the HP Smart UPD.

The decision to use HP Active Directory Group Policy to manage the HP Smart UPD depends on the size

of your business and the current software infrastructure within your business

Managing the HP Smart UPD with Active Directory Group Policy

In an enterprise business, use Active Directory Group Policy when your enterprise environment requires

user and Organizational Unit (OU) level HP Smart UPD configuration settings that might be based on

how the users are currently configured in your Active Directory. The HP Smart UPD Active Directory

Administrator template integrates into an existing Active Directory infrastructure and facilitates creation

of group Policy Objects to be linked to user groups and OUs. An experienced Active Directory

administrator will be able to easily integrate the HP Smart UPD Group Policy objects in large enterprise

environments.

NOTE: This chapter provides information on HP Smart UPD Active Directory Administrator templates

for configuring the HP Smart UPD printing experience within your Active Directory environment. This

chapter does not cover how to configure and manage an Active Directory environment. Active

Directory (AD) is a Microsoft product that consists of several services that run on Windows Server to

manage permissions and access to networked resources.

For information on Microsoft Active Directory, refer to Microsoft documentation and training such as

Deploy and manage identity infrastructure.

Chapter 5 Managing the HP Smart UPD with Active Directory Group Policy

Upgrading to a newer version of the Active

Directory Administrator Template file

The process of upgrading the Active Directory Administrator Template to a newer version is more

involved than a standard installation and must be followed exactly to avoid errors. To upgrade to a

newer version of the Active Directory Administrator Template, disable all existing values in the currently

installed templates, remove the templates, install the new template and reconfigure the settings.

NOTE: When using an AD template, if you open an application’s print dialog after initially connecting

to the queue and without ever opening Printing Preferences or Printer Properties, the application’s print

dialog might not reflect the policy or configuration settings depending on how the application

accesses print settings and which print settings it is accessing. However, it should print correctly

based on the policy and/or the configuration settings made through AD templates. To update the

application's print dialog, access the print driver by opening Printer Properties or Printing Preferences

through the application or the printers folder.

Install and use the ADMX/ADML template using Microsoft

Group Policy Management Console (GPMC)

The following procedure provides details for creating and linking group policy objects using Microsoft

Group Policy Management Console (GPMC). The following example creates a group policy object and

sets it as the default policy for the entire domain, which in this case is named test.local. The procedure is

similar for creating and linking group policy objects for organizational units and groups.

1. Download and extract the HP Smart PARK. For instructions, see the section

Download the kit

2. Navigate to the HP S-UPD Active Directory Administrator Template folder included in the kit.

3. Copy the files.

● When using the Local GPO, follow these steps:

a. Copy the ADMX template (HP-SUPD-*.admx) to the %systemroot%

\PolicyDefinitions\ location.

b. Copy the ADML file (HP_MPP_HP-SUPD*.adml) to the %systemroot%

\PolicyDefinitions\en-US location.

● When using the Domain based GPO with a central store, follow these steps:

a. First create a Central store. See the Microsoft article section Create the Central Store.

Upgrading to a newer version of the Active Directory Administrator Template file

b. Copy the ADMX template (HP-SUPD-*.admx) to the %systemroot%

\sysvol\domain\policies\PolicyDefinitions location.

c. Copy the ADML file (HP-SUPD*.adml) to the %systemroot%

\sysvol\domain\policies\PolicyDefinitions\EN- location.

4. Open the Microsoft Group Policy Console.

5. Right-click the server name test.local.

6. Click Create and Link a GPO here.

7. Give the new GPO a name and click OK.

8. Right-click the new Group Policy object in the right-most window pane.

9. Click Edit. The Microsoft Group Policy Management Editor opens (gpedit.msc).

10. Select User Configuration, click Policies, select Administrative Templates, and then select HP

Managed Print Policies x.y.z.

Chapter 6 Upgrading to a newer version of the Active Directory Administrator Template file

HP Smart UPD Active Directory Templates7

On Windows operating systems, you can use the ADMX/ADML templates. For more information on

ADMX templates, refer to Microsoft article Managing Group Policy ADMX Files Step-by-Step Guide.

Unlike ADM files, ADMX files are not stored in individual GPOs. For domain-based enterprises,

administrators can create a central store location of ADMX files that is accessible by anyone with

permission to create or edit GPOs.

The following sections provide installation instructions for both types of templates and additional

template information:

● Install and use the ADMX/ADML template using Microsoft Group Policy Management Console

(GPMC)

● Remove the HP Smart UPD Administrator template

● Upgrade the HP Smart UPD Administrator template

● Enable Active Directory Group Policy for HP Smart UPD for a new or existing HP Smart UPD

installation

● Configure the HP Smart UPD Active Directory Administrator template

● Verification and troubleshooting

Remove the HP Smart UPD AD Administrator template

1. Open the Microsoft Group Policy Editor.

2. Select User Configuration, click Policies, select Administrative Templates, and then select HP

Managed Print Policies.

3. Set each of the policies to Not configured.

4. Click Administrative Templates, and select Add/Remove Templates.

NOTE: Failure to set all the template settings to Not configured before removing the template will

leave registry settings that are no longer associated with an administrator template, resulting in errors

when the Group Policy Modeling Wizard is run.

HP Smart UPD Active Directory Templates

Upgrade the HP Smart UPD AD Administrator template

To upgrade the HP Smart UPD AD Administrator template, follow the steps to remove the old template

and then follow the steps to install the new template using the steps provided in this chapter.

Enable Active Directory Group Policy for a new or existing HP

Smart UPD installation

For new installations of the HP Smart UPD when an HP Active Directory Administrator Template is

installed.

For existing installations of the HP Smart UPD

To enable your existing installations of the HP Smart UPD to recognize the Active Directory group

policies, use the following procedure for every HP Smart UPD GPO that you create.

1. Open the Microsoft Group Policy Management Editor (gpedit.msc)

2. Select User Configuration, Policies, Administrative Templates, HP Managed Print Policies, UseMode

Settings.

3. Open General Settings, click Enabled, and check Enable Policy for all users, and then click OK.

Configure the HP Smart UPD Active Directory Administrator

template

To manage and configure the HP Smart UPD settings, open the Microsoft Group Policy Management

editor and select User Configuration, Policies, Administrative Templates, and then HP Managed Print

Policies.

NOTE: When configuring settings with the HP Smart UPD Active Directory Administrator template,

make sure to enable the General Settings under UseMode Settings and select Enable Policy for all

Chapter 7 HP Smart UPD Active Directory Templates

users. This setting allows the administrator to configure the HP Smart UPD to read AD policy without

having to configure every installed instance of the HP Smart UPD.

Configuring the settings for the HP Smart UPD is similar to configuring any other Group Policy within the

Active Directory Group Policy environment.

The following are settings that are part of the HP Smart UPD Active Directory Administrator Template.

Table 7-1 Use Mode Settings: General Settings

Option Description

Not Configured

Enabled Select this option button to make the following options

available:

● Duplex

● Grayscale Default

● Job Storage

● Private Print Pin (0000-9999)

● Secure Print password minimum length (4-12)

● Print Quality

Disabled

NOTE: When configuring settings with the HP Smart UPD Active Directory Administrator template,

make sure to enable the General Settings under UseMode Settings and select Enable Policy for all

users. This setting allows the administrator to configure the HP Smart UPD to enable AD policy without

having to configure every installed instance of the HP Smart UPD.

NOTE: When the Default Print Settings Properties window is set to Not Configured, the HP Smart UPD

uses the driver defaults for the settings.

Job Accounting and Job Delivery

NOTE: Job accounting and Job delivery are no longer supported in the HP Smart UPD Active

Directory Administrator template.

Verification and troubleshooting

Use this section to verify that the users are obtaining the HP Smart UPD settings correctly. In addition,

use this section as a guide to see where to apply settings.

Functional test

1. Use the group Policy Modeling tool to run simulations on specific users or groups and specific

machines.

NOTE: The GPMC is a Microsoft supplied tool and is an optional component on server versions

that can be downloaded from the Microsoft Web site.

2. Run the modeling wizard to verify your settings.

Verification and troubleshooting

3. Right-click Group Policy Modeling.

4. Click Group Policy Modeling Wizard.

5. Enter the user that you want to model.

6. Select the Skip to the final page check box.

Registry population

Use this test to verify that the settings in the group policy object populate in the registry of the client

computer.

1. Verify that the current user is logged into the domain.

2. Run regedit.exe and verify that the registry populates correctly. The registry path is

HKCU\Software\Classes\Local Settings\Printers\PropertyBags\Manufacturers\HP.

3. Verify if certain Registry keys are being created under the following path:

Software\Classes\Local Settings\Printers\PropertyBags\Manufacturers\HP\

NOTE: Active Directory does not refresh settings immediately after you make a change to the

Group Policy object. To refresh the settings on the client, you must log out and then log back in, or

you can use the Microsoft gpupdate utility with the /Force option from a command window to force

Active Directory to update the settings. Example: c:/> gpupdate /Force

Final Test

Install the latest version of the HP Smart UPD and verify that the screens and final print reflect the policy

settings entered in the Group Policy Editor (gpedit.msc).

How AD policies get applied to the driver

After the driver installation, the administrator can change the policies from the server, and those

changes get applied to all the print queues to which the Group Policy object has been linked. The print

queue will reflect the new policy.

For this to work, the HP Smart UPD driver checks for policy changes, whenever a user tries to open the

Printing Preference or Printer Properties, or when the user tries to print. In these scenarios, if the HP

Smart UPD detects that there is a policy change, it applies the new policy to the printer queues.

Chapter 7 HP Smart UPD Active Directory Templates