RECRUITER ASSISTANCE PROGRAM (RAP) OPERATIONS HANDBOOK

RECRUITER ASSISTANCE PROGRAM

(RAP) OPERATIONS HANDBOOK

ABSTRACT

The purpose of this handbook is to assist Airmen in

understanding the RAP process.

HQ AFRS/RSOP

Version 3, 18 February 2020

RECRUITER ASSISTANCE PROGRAM (RAP) Operations HANDBOOK

An Air Force Recruiting Service (AFRS) Program

INTRODUCTION

This guide is designed to familiarize you with the Recruiter Assistance Program (RAP). RAP

allows active duty Airmen to assist Enlisted Accession (EA) and Officer Accession (OA)

Recruiters by returning to their hometowns and providing personal testimonials, assisting in

obtaining school lists, participating in Center of Influence (COI) events/Delayed Entry Program

(DEP) Commander's Calls and performing other recruiting-related tasks. Authority for this

program is contained in AFI 36-3003, 7.9.

The Application for Participation in the Recruiter Assistance Program, AFRS FORM 1327 can be

found at https://www.recruiting.af.mil/RAP/.

RAP handbook discusses participants from three main areas:

• Permanent party

• Technical Training/Total Force Officer Training (TFOT)

• Air Force ROTC

Information specific to each area can be found in their respective chapters in this guide. The

following information is relevant for all RAP requests.

RAP is not intended to be a "free" leave program. While performing RAP duties,

participants are in a "non-chargeable leave" status; they receive no payment for per diem or

travel expenses. Up to 12 days of non-chargeable leave may be authorized; this will run

from Monday to Friday of the following week, and include ONLY one weekend. There is

no limit on how many times a member can take RAP in one calendar year as long as

member’s unit commander and squadron’s RAP monitor approve the application.

Authority for the program is contained in AFI 36-3003. Headquarters Air Force Recruiting

Service (HQ AFRS/RSOPA) sets policy and administers the program. This handbook

provides instructions and guidance needed to successfully execute the program. If you need

additional guidance, or have comments about the program, please contact AFRS/RSOPA at

DSN 565-2687 or commercial 210-565-2687.

The purpose of RAP is to permit Air Force members to work with Recruiters by returning

to their hometown and provide personal testimonials, assisting in school visits, and

perform other recruiting-related tasks. Participation in the program is entirely voluntary.

Participants will be allowed additional leave if approved, plus authorized travel days

between Technical Training and RNLTD. Reporting and port call dates will not be changed

to allow for RAP participation. "Non-chargeable leave" means that you will be in a leave

status, but these days will not be counted against your leave balance. Only one weekend

may be included in the non-chargeable leave period.

Expect to perform a full workday of recruiting duties during each duty day of non-

chargeable leave. The specific hours worked and duties to be performed will be

determined by your Recruiter and may include evening and/or weekend duty. You will

be expected to display a professional military appearance, positive and enthusiastic

attitude, exemplary personal conduct, and wear UOD at all times.

Your application may be disapproved; the Recruiting Squadron RAP Monitor will evaluate

your request based on Recruiter's need for assistance during the time period of your

request. You may be approved for less than the full 12 days, and for a time period different

from what you requested, due to requirements and scheduling constraints of your

Recruiter.

Regardless of the originally approved schedule, the Recruiting Squadron Commander/RAP

Monitor may terminate your participation at any time if performance standards are not

met, or if continuation in the program is determined not to benefit the Air Force. Should

this happen, the member’s leave status will change to ordinary chargeable leave or you are

required to report to your next duty station before your RNLTD or authorized chargeable

leave expires.

You will not be compensated for participating in the RAP beyond your normal pay and

benefits. Specifically, you will not be reimbursed for meals, lodging, travel or other

expenses.

Technical Training/Total Force Officer Training Airmen should submit the application to

the appropriate Recruiting Squadron RAP Monitor via encrypted (PII) .mil e-mail 4 weeks

prior to graduation. DO NOT send unencrypted e-mail or e-mail via .com or personal e-

mail. The Recruiting Squadron RAP Monitor will consult with the Recruiter, approve or

deny your request, and return the application to you via e-mail within 7 duty days. You

must have an approved application to participate in the program.

10.

If your graduation date change and the approved dates cannot be met, you must inform the

Recruiting Squadron RAP Monitor.

11.

If approved for RAP, you should contact your Recruiter immediately when you arrive

home on leave. The Recruiter will verify your dates of participation, make sure you can

meet your RNLTD/port call, specify when and where to report for duty, and describe the

types of activities planned for you.

12.

When you complete Recruiter assistance duty, the RAP Monitor will provide you with a

letter signed by the Recruiting Squadron Commander verifying RAP participation. You

must file this letter with your travel voucher at your gaining duty station or part III of your

leave form (AF Form 988) for permanent party members to avoid being charged leave for

your RAP participation. On your voucher you should code all periods of leave, chargeable

or non-chargeable, as leave (LV).

CHAPTER 1

PERMANENT PARTY

Normal Sequence of Events

• All Air Force permanent party members, Officers and enlisted must obtain prior

approval from your Unit Commander to receive non-chargeable leave status by

completing the AFRS IMT 1327.

• Permanent party members will utilize the following AF Recruiting Service websites to locate

local Recruiting Squadrons, Recruiters and RAP Monitors: https://www.airforce.com/find-

a-recruiter and https://www.recruiting.af.mil/RAP/.

• The Recruiter locator ( https://www.airforce.com/find-a-recruiter ) allows the applicant to

determine the nearest recruiting office in the leave area. Once the Recruiter has been

identified, complete the application AFRS IMT 1327. This link

https://www.recruiting.af.mil/About-Us/Groups-Squadrons/ provides a list of all the Air

Force Recruiting Squadrons RAP Monitors with e-mail addresses along with a map of the

United States showing all the Air Force Recruiting Squadron locations. Please do not call

the Recruiter; email the Recruiting Squadron RAP Monitors the completed AFRS IMT

1327.

• The Recruiting Squadron RAP Monitor will review the application along with the

availability for requested RAP dates, contact the Recruiter requesting a recommendation

of approval or disapproval. On the recommendation of the Recruiter, the Recruiting RAP

Monitor will approve or disapprove the application. The RAP Monitor may approve the

request for different dates than those requested as necessary to fit the Recruiter's schedule

but must not approve for more than the number of days requested. The applicant will be

notified within 7 workdays of approval status.

• If approved, the applicant will receive the completed AFRS IMT 1327. The AFRS IMT

1327 is only an application, not a confirmation of RAP duty. The source document for

approving non-chargeable leave status is the recruiting Squadron Commander's

verification letter. A signed copy of the AFRS IMT 1327 will be emailed to the

applicant's squadron representative appearing on the AFRS IMT 1327.

• Member must file the signed Squadron Command memo with part III of leave form (AF

Form 988) in order not to be charged leave for this period. Annotate in Block 8 remarks

section, “AFI 36-3003; para 7.9, non-chargeable leave for dates of participation in the

Recruiter Assistance Program; should be printed in the remarks section.”

• Shortly before RAP duty is completed, the Recruiter will notify the squadron RAP

Monitor and verify the correct dates of non-chargeable leave.

• Prior to the end of the RAP execution period, participant and Recruiter will complete

the After Action Report and submit it to the RAP Monitor.

• Prior to the end of the RAP execution period, the RAP Monitor will submit AFRS

Squadron Command memo (see Attachment A) to the AFRS Squadron Commander for

signature.

• Each squadron should implement local procedures to complete all documentation in a

timely manner.

• AFRS Squadron RAP Monitor will return the signed AFRS Squadron Command memo to

RAP Participant via email and keep it on file for one calendar year.

• The participant must file this letter with part III of leave form (AF Form 988) when they

return to their duty section in order to avoid being charged leave for these days

CHAPTER 2

TECHNICAL TRAINING OR OFFICER TRAINING SCHOOL

Normal Sequence of Events

The Recruiter locator ( https://www.airforce.com/find-a-recruiter ) allows the applicant to

determine the nearest recruiting office in the leave area. Once the Recruiter has been identified,

complete the application AFRS IMT 1327. This link https://www.recruiting.af.mil/About-

Us/Groups-Squadrons/ provides a list of all the Air Force Recruiting Squadrons RAP Monitors

with e-mail addresses along with a map of the United States showing all the Air Force Recruiting

Squadron locations. Please do not call the Recruiter; email the Recruiting Squadron RAP

Monitors the completed AFRS IMT 1327.

• The Recruiting Squadron RAP Monitor will review the application, along with office

availability, for requested RAP dates, contact the Recruiter for a recommendation of

approval or disapproval. There's no limitation to the number of participants performing

RAP duties as long as the Recruiter can manage them and the participants are kept

gainfully employed. Recruiters should select those who have made the most contributions

while in the DEP. Based on the recommendation of the Recruiter, the Recruiting Squadron

RAP Monitor will approve or disapprove the application. The Recruiting Squadron RAP

Monitor may approve the request for different dates than those requested as necessary to fit

the Recruiter's schedule but cannot approve more than the number of days requested. The

applicant will be notified within 7 workdays of approval status.

• If approved, the applicant will receive the completed AFRS IMT 1327. The AFRS IMT

1327 is only an application, not a confirmation of RAP duty. The source document for

approving non-chargeable leave status is the recruiting Squadron Commander's verification

letter. A signed copy of the AFRS IMT 1327 will be emailed to the applicant's squadron

representative appearing on the AFRS IMT 1327. All days annotated by the recruiting

Squadron Commander as performing RAP will be counted as non-chargeable leave up to

the 12 days maximum.

• TFOT and Technical graduates are authorized blanket statements to PCS orders reading:

“Member is authorized up to 12 days of non-chargeable leave at the leave location to

perform recruiting assistance IAW AFI 36-3003.” Member must file a letter of verification

signed by the Recruiting Squadron Commander with the travel voucher.

• The participant should call the Recruiter immediately upon arrival in the area. The

Recruiter will verify the participation dates, ensuring they do not interfere with the RNLTD

or port call, specify when and where to report, and describe the planned activities. All RAP

participants complete a DD Form 2982.

Description of Responsibilities

Applicant

• Locates the nearest Recruiter, recruiting squadron and RAP Monitor in the leave area

by visiting http://www.recruiting.af.mil/AboutUs/GroupsSquadrons.aspx.

• Submits AFRS IMT 1327 while at TFOT or technical training through the TFOT

personnel section or the Technical Training School Military Training Manager (MTM).

• Submits the application to the Recruiting RAP Monitor via encrypted (PII) .mil e-

mail 4 weeks prior to graduation.

• Notifies Recruiting RAP Monitor if graduation date changes affects RAP dates.

• Performs RAP duties in satisfactory manner as determined by the Recruiter.

NOTE: Attach AFRS Squadron Command Memorandum verification letter received from the

Recruiting RAP Monitor to the travel voucher or AF Form 988 to avoid being charged leave for

these days. Annotate in Block 8 remarks section to read “AFI 36-3003; para 7.9, non-chargeable

leave for dates of participation in the Recruiter Assistance Program.”

Technical Training School MTL and TFOT Personnel

• Assists RAP applicants in obtaining website information from the AF Recruiting Service

homepage, https://www.recruiting.af.mil/RAP/.

• Recommends approval or disapproval of RAP applications. MTL will recommend

disapproving application when applicant meets disapproval criteria. Some examples of

criterion (not all inclusive) for disapproval are if the Airman has a UIF, is on a control

roster, or received UCMJ administrative action at Technical Training/TFOT.

Technical Training and TFOT Squadron Commander or Military Training Flight

Commander

• Recommends approval or disapproval of RAP applications. In rare cases, squadron

commander can disapprove RAP applications when disapproval is for grounds other

than UIF, on a control roster, or UCMJ administrative action.

Technical Training and TFOT Group Commander

• Approves or disapproves RAP applications. If application is not approved, Group

Commander will indicate why an applicant is being disapproved for RAP.

Technical Training Wing MPF

• Ensures that RAP and leave while enroute can be completed before RNLTD/port call.

• Adds RAP blanket statement: “Member is authorized up to 12 days of non-chargeable leave

at the leave location to perform recruiting assistance IAW AFI 36-3003. “Member must file

a letter of verification signed by the Recruiting Squadron Commander with the travel

voucher in order not to be charged leave for this period.

Gaining Unit FSS

• Ensures RAP participants are not charged leave for days of RAP duty.

Guidelines for Military Training Leaders at Technical Training Schools

• MTLs should familiarize themselves with the RAP application and fact sheet on the AF

Recruiting Service website, https://www.recruiting.af.mil/RAP. During

orientation/introduction, MTLs should brief Airmen on when to submit applications.

• Assist RAP applicants in obtaining website information from the AF Recruiting Service

homepage, https://www.recruiting.af.mil/RAP/.

• Submit disapproval recommendations of application when applicant meets disapproval

criteria. Some examples of criterion for disapproval (not all inclusive) are if the Airmen has

received a UIF, is on a control roster or received UCMJ administrative action at Technical

Training. No additional requirements should be placed on Airmen in order to qualify for

participation, i.e., point system, performing additional duties, etc.

• The MTL will inform Airmen that have an approved RAP application if their graduation

date changes and the approved participation dates cannot be met. The Airman must notify

then Recruiting Squadron RAP Monitor as soon as possible.

Guidelines for Officer Training School Personnel

• TFOT personnel should familiarize themselves with the RAP application and the fact

sheet on the AF Recruiting Service website, https://www.recruiting.af.mil/RAP/. During

training orientation/introduction, TFOT personnel should brief applicants on when to

submit applications.

• Assist RAP applicants in obtaining website information from the AF Recruiting Service

homepage, https://www.recruiting.af.mil/RAP/.

• The TFOT personnel will inform candidates that have an approved RAP application if

their graduation date changes and the approved participation dates cannot be met, the

candidates must notify the Recruiting Squadron RAP Monitor as soon as possible.

Guidelines for Military Personnel Flights

• MPF personnel should familiarize themselves with the RAP Application and the fact sheet

on the AF Recruiting Service website, https://www.recruiting.af.mil/RAP/.

• Recruiters will brief all Airman/Officer candidates about the RAP program prior to

departure for Basic Training/TFOT. The Airman/Officer candidate will annotate their

phone number and email address (commercial and DSN) on the application and email the

application to the Recruiting Squadron RAP Monitor. The Recruiting Squadron RAP

Monitor will e-mail the application back indicating approval/disapproval and, if approved,

the approved dates.

• The signed application and e-mail response should both be filed in the member's

relocation folder as stated in AFI 36-2102.

• The MTL/TFOT squadron personnel should notify the student of any changes in

graduation dates that may affect the approved participation dates. If RAP is

approved, check to be sure that RAP and enroute leave can be completed before

RNLTD/port call.

• Inform Airmen that have an approved RAP application that if their graduation

date changes, they must notify the Recruiting Squadron RAP Monitor as soon as

possible to see if the new dates can be accommodated.

• The following blanket statement will be added to the remarks section of the PCS

orders: “Member is authorized up to 12 days of non-chargeable leave at the leave

location to perform recruiting assistance duties IAW AFI 36-3003”. Member must

file a letter of verification signed by the Recruiting Squadron Commander with the

travel voucher in order not to be charged leave for this period.

CHAPTER 3

AFROTC

Normal Sequence of Events

The purpose of the Recruiter Assistance Program (RAP) at an AFROTC Detachment is to permit

former AFROTC graduates to work with the AFROTC Detachment Recruiting Flight Commander

(RFC) by returning to their graduating school and providing personal testimonials, assisting in

school visits, and performing other recruiting-related tasks. Participation in the program is entirely

voluntary.

• Former AFROTC graduates should submit an application (AFRS IMT 1327) through

their current personnel section no later than 6 weeks prior to the requested RAP

dates.

• The form will verify if the applicant has any UIF or any administrative actions.

• The dates requested should not have negative impact on training, ops, or PCS.

• Requested dates cannot exceed 12 days, nor can they cover more than one

weekend.

• Applicants should contact the AFROTC Detachment Recruiting Flight Commander NLT

4 weeks prior to requested RAP dates.

• AFROTC Detachment RFC will review the application and recommend approval or

disapproval.

• If approved, AFROTC Det RFC will require the applicant to complete DD Form 2982

before their first recruiting event. If the application is disapproved, the applicant will be

notified by AFROTC Det RFC.

Description of Responsibilities

Applicant

• NLT 6 weeks prior to requested RAP dates: Submits an application (AFRS IMT 1327)

through their current personnel section to verify:

• Requested dates do not negatively impact training, ops, PCS.

• Applicant does not have UIF and there are no pending administrative actions of the

applicant during the requested RAP dates.

• NLT 4 weeks prior to requested RAP dates:

• Contacts the AFROTC Detachment’s RFC.

• Verbally and tentatively clears the desired RAP dates with the RFC, then submit the

AFRS IMT 1327 to the RFC.

• Notifies RFC if anything should arise that will require terminating the RAP request.

• Completes DD Form 2982 prior to participating in the RAP event, and send it to the local

RFC who will file it for one year.

• Ensures RAP participation does not interfere with any PCS RNLTD/port call.

• Ensures requested dates do not exceed 12 days, nor cover more than one weekend.

• Perform RAP duties in a satisfactory manner as determined by the RFC.

NOTE: Attach AFROTC Detachment Memorandum verification letter signed by the Detachment

PAS that you received from your Recruiting RFC to the travel voucher or AF Form 988 to avoid

being charged leave for these days. Annotate in Block 8 remarks section to read “AFI 36-3003;

para 7.9, non-chargeable leave for dates of participation in the Recruiter Assistance Program.”

AFROTC Detachment Recruiting Flight Commander

• Reviews the RAP application (AFRS Form 1327) and DD Form 2982.

• In general, RFCs should recommend approval UNLESS:

• There is RAP request already approved for any days of the new request (RAP events

cannot overlap).

• The Det has already reached its 2 RAP events per calendar month limit.

• The Det will not have any cadre members available to oversee execution of the RAP

event during the requested time period.

• Upon notification of approval by the AFROTC Det RFC:

• AFROTC Det RFC will have RAP participant complete a DD Form 2982 before

their first recruiting event. The RFC will maintain a copy of the DD Form 2982 for

one year after the event.

• RFC will plan and supervise RAP activities; ensures all activities support the unit

recruiting plan.

• Provides and annotates safety briefing to RAP participant. (See Attachment B)

• If application is disapproved by the AFROTC Det RFC:

• RFC will notify RAP applicant of disapproval.

• During execution of the RAP event:

• Inform the AFROTC Det Professor of Aerospace Studies (PAS) if participant fails to

perform assigned duties.

• If RAP is curtailed, assist participant in making necessary changes in transportation.

• NET 1 work day remaining in the RAP execution period, RAP participant and

AFROTC Det RFC will complete the After Action Report and submit it to the

AFROTC Det PAS for signature.

• AFROTC Det RFC will scan and email signed AFROTC Det Memo to RAP

participant.

AFROTC Detachment PAS

• Ensures AFROTC Det RFC familiarizes themselves with the RAP application process and

their responsibilities.

• Ensures RAP participants are performing appropriate recruiting-related duties.

• Terminates RAP participants as required for non-performance.

RAP Applicant’s Personnel Section

• Assists RAP applicants in obtaining website information from the AF Recruiting Service

homepage, https://www.recruiting.af.mil/RAP/.

• Recommends approval or disapproval of RAP application. Recommends disapproval of

application when applicant meets disapproval criteria. Some examples (not all inclusive)

of criterion for disapproval are if the Airman has a UIF, is on a control roster or received

UCMJ administrative action.

RAP Applicant’s local MPF (this section ONLY applies for RAP enroute of a PCS)

• Checks that RAP and leave while enroute can be completed before RNLTD/port call.

• Adds RAP blanket statement to PCS orders: “Member is authorized up to 12 days of non-

chargeable leave at the leave location to perform recruiting assistance IAW AFI 36-3003.”

Member must file a letter of verification signed by the AFROTC Detachment PAS with the

travel voucher in order not to be charged leave for this period.

RAP Applicant’s Leave Approver or Gaining MPF (if a PCS)

• Upon receipt of an approved AFROTC Detachment PAS Memo (Attachment A), ensures

RAP participants are not charged leave for days of RAP duty.

Attachment A

“Use most current letter head”

DEPARTMENT OF THE AIR FORCE

UNITED STATES AIR FORCE RECRUITING SERVICE (AETC)

FOR OFFICIAL USE ONLY (FOUO)

DD-MONTH-YEAR

MEMORANDUM FOR FSO (BASE)

FROM: SQUADRON CC or AFROTC DET PAS MAILING ADDRESS

CITY STATE ZIP

SUBJECT: RAP Participant RANK and NAME, Recruiter Assistance Program (RAP)

1. In accordance with AFI 36-3003, Military Leave Program, the below listed member participated in RAP

for the period indicated.

RANK, NAME: A1C John Doe

SSAN: XXX-XX-XXXX

NUMBER OF DAYS: # ( maximum of 12 days )

INCLUSIVE DATES: DAY-DAY MONTH YEAR

2. Direct questions to (Name of RAP Monitor/DET RFC), Position title, 3XXSQ or DET XXX, email:

firstname.lastn[email protected]f.mil

commercial: (555) 555-5555.

FIRST M. LAST, RANK, USAF

TITLE, SQUADRON/DETATCHMENT XXX

Attachment B

RECRUITER ASSISTANCE PROGRAM SAFETY BRIEFING

INSTRUCTIONS

Unit Commanders must ensure that military personnel assigned to the Recruiter

Assistance Program are reminded of the hazards involving recreational activities and

operating a private motor vehicle.

The Recruiter will conduct the briefing upon arrival of the individual. Provide a

pre-departure safety briefing prior to departure.

Advise the individual to contact the briefer upon arrival at their new duty station

for conformation of safe arrival.

Dispose of this form upon arrival at new duty station or 30 days after departure, which

ever is sooner.

BRIEFING GUIDE

Discourage driving during late night hours. Remind the individual that a very high

percentage of drivers on the road after dark are drunk.

Stress the value of occupant restraint devices, including head restraints.

Stress the importance of vehicle condition; vehicle defects also contribute to mishaps.

Discuss the main causes of injury and death by vehicle mishaps in AETC, which are

speeding, fatigue, alcohol, and nonuse of occupant restraints.

Discuss driving in hazardous conditions; i.e., fog, ice, black ice, rain, snow etc

and the precautions to take (slow down, delay or cancel driving until conditions

improve).

Discuss defensive driving as deterrent against aggressive drivers.

Depending on the member’s destination, discuss the importance of having items such

as extra blankets, traffic flares, candles, flashlights, traffic triangles, etc., in case of

breakdown or getting stranded in snow or icy conditions.

I understand that injuries incurred as a result of my driving under the influence of alcohol or failure to utilize required safety

devices may result in a loss of medical benefits, as well as potential UCMJ action.

NAME AND GRADE OF INDIVIDUAL BRIEFED

DATE BRIEFED SIGNATURE OF INDIVIDUAL BRIEFED

BRIEFED BY (Name and grade)