Jan-2022
OFFICIAL TRANSCRIPT REQUEST FORM
Please read the detailed instructions carefully (on reverse) before ordering.
Submit to any Student Enrolment Services office (kpu.ca/ses) or email to studentinf[email protected].
•
Regular service to the indicated Transcript Destination is $10.00 per copy and will be processed within 5-7 business days.
•
Student records are confidential and are not released without the written consent of the student, unless otherwise required by
law. Your signature on this form indicates that you are requesting your records and that information contained herein is accurate
to the best of your knowledge. KPU considers a falsified transcript request as fraud.
Student Information Complete in full. PLEASE USE BLACK INK.
Student ID
Legal Last Name
First Name
Phone
Previous Name (if applicable)
Date of Birth
Signature
Student’s Signature
Date
Special Instructions Choose one option only, if applicable. If neither option is chosen, the transcript will be issued immediately.
Hold for grades (indicate term, i.e. Spring 2022):
Hold for graduation
Transcript Destination - ONLY transcripts issued to the student’s name are available for pick-up. All other transcripts will be mailed or sent electronically
No. of copies
Name Street Address
City Province Postal Code Country
Pick up at Surrey campus
Paid transcript requests for pick-up may take up to 7 business days to process and will be available at Student Enrolment Services (please check kpu.ca/ses for
hours of operation.)
No. of copies
Name Street Address
City Province Postal Code Country
Pick up at Surrey campus
Paid transcript requests for pick-up may take up to 7 business days to process and will be available at Student Enrolment Services (please check kpu.ca/ses for
hours of operation.)
No. of copies
Name Street Address
City Province Postal Code Country
Pick up at Surrey campus
Paid transcript requests for pick-up may take up to 7 business days to process and will be available at Student Enrolment Services (please check kpu.ca/ses for
hours of operation.)
Third Party Pick Up Provide name if pick-up is by a third party.
Name:
Date of Birth:
Relationship to student:
Method of Payment Payment must be received before transcript request processed.
NOTE: Please use our online payment options. Log in to Online Self-Service to make immediate payments under > Student Menu > Student Accounts > Make a
Payment. Please ensure payment has been received by checking your account summary (View Tuition and Fees) before submitting your request.
Office Use only
Received Date
Received By (Initials) Total Charges
Complete Upon Pick Up
Date picked up
Signature of person picking up transcript
Jan-2022
ORDERING AN OFFICIAL TRANSCRIPT
Official Transcripts must be requested by a student and are subject to a nominal fee - please see the How to Pay webpage (https://
www.kpu.ca/registration/pay) for more information. Transcripts are produced at our Surrey campus, but students can make a request in person
A transcript request will not be processed if any student university account is outstanding. Kwantlen Polytechnic University will not be held
responsible for meeting deadlines of receiving institutions or ensuring delivery. Replacement copies are not issued without the normal transcript fee.
You may either download and complete the Official Transcript Request form or include the following information with your request:
1. Your student information:
•
Your full legal name (including previous name if applicable)
• Your KPU student ID or date of birth
2. The destination required (please allow 5-7 business days for processing):
•
Electronic Transfer to general undergraduate admissions at one of the institutions listed at the bottom of this page (if sending to
a
specific faculty, the transcript must be mailed). Indicate destination institution.
• Mailed Transcript for a sealed copy sent to a mailing address. Indicate the exact mailing address where you want your transcript sent
and enter the number of copies required.
• Transcript Pick-up - a sealed copy issued to your name for pick-up at KPU Surrey campus. Indicate the number of copies required.
Government-issued photo identification is required to pick up transcript.
For a third party to pick up your transcript, provide their full name, date of birth, and relationship to you. Individuals picking up transcripts
on behalf of a student must provide government-issued photo identification that matches the name provided on the Transcript Request
Form.
Note: only transcripts issued to the student name can be picked up; all others will be mailed or sent electronically.
3. Special instructions:
•
Hold for grades if you want to wait for your grades to be recorded. Indicate the term for which you are waiting for your
grades (e.g. Spring 2022). Fall term is September to December; Spring is January to April; and Summer is May to August.
•
Ho
ld for graduation to send your transcript once Senate confirms your graduation eligibility. You must have applied to graduate.
4. Your signature. This must be the signature of the student whose name is on the transcript. Student records are confidential and are not released
without the written consent of the student unless otherwise required by law. Your signature indicates that you are requesting your records and
that information contained herein is accurate to the best of your knowledge. KPU considers a falsified transcript request as fraud.
5.
Your payment. Requests will not be processed without pre-payment.
We encourage you to use our online payment options. Log in to Online Self-Service to make immediate payments under >
Student Menu > Student Accounts > Make a Payment. Confirm successful receipt of payment in your Online Self-Service
(OSS) account under > Student Menu > Student Accounts > View Tuition Fees.
Electronic Transfer Institutions
The following institutions can receive electronic transcripts from KPU. Normally, electronic transfers are delivered within 1-3 business days of request.
Printed transcripts will not be sent to institutions accepting electronic transfer. Electronic transfer is available for Undergraduate Admissions at the
following institutions:
Capilano University
Douglas College
Langara College
Simon Fraser University (SFU)
Thompson Rivers University (TRU)
University of British Columbia (UBCO included)
University of the Fraser Valley (UFV)
Vancouver Island University (VIU)
Algoma University, Ontario
Brock University, Ontario
Carleton University, Ontario
Lakehead University, Ontario
Laurentian University, Ontario
McMaster University, Ontario
Nipissing University, Ontario
Ontario College of Art
Ontario Law School (OLSAS)
Ontario Medical School (OMSAS)
Ontario Rehab Sciences Prog (ORPAS)
Queen’s University, Ontario
Ryerson University, Ontario
Trent University, Ontario
University of Guelph, Ontario
University of Ontario, Institute of Technology
University of Ottawa, Ontario
University of Toronto, Ontario & all satellite campuses
University of Waterloo, Ontario
University of Windsor, Ontario
Western University, Ontario
Wilfrid Laurier University, Ontario
York University, Ontario
