Student Exchange Program

Fax: (613) 520-3419

Nomination Process

Nomination Deadlines

• March 15

for Fall Term (September to December)

or Full Year (September to April)

• September 15

for Winter Term (January to April)

Nomination Instructions

Nominations for exchange to Carleton University are submitted online at

https://carleton.ca/isso/carleton-university-exchange-nomination/

• One form must be submitted for each student to be nominated

• All of the information noted below is required for the submission of

a nomination form, particularly the English proficiency data (if

applicable).

Nominations submitted without this information will not be

accepted:

- Student Last Name

- Student Middle Name(s) (if applicable)

- Student First Name(s)

- Term(s) of Exchange (Fall Term, Winter Term, or Full Year)

- Level of Study (Undergraduate or Graduate)

- Degree/Study Program at Home Institution

- Date of Birth (DD/MM/YYYY format)

- Student Home Address

- Student Email Address

- English Language Test Score, Type & Date Completed

(requirements are provided in the tables below)

*Note: Proof of English proficiency is required for students whose

first language is not English and the primary language of instruction

at their home institution is not English (some exceptions may

apply).

Minimum English Language

Requirements for

Undergraduate Students

Test date should be no more than 24 months prior to application:

• Internet Based TOEFL (iBT) 86 (minimum of 22 in writing and

speaking and 20 in reading and listening)

• IELTS 6.5 (minimum 6.0 in each band)

• CAEL 70

• CEFR Level C1 or C2

Fax: (613) 520-3419

Minimum English Language

Requirements for Graduate

Students

Test date should be no more than 24 months prior to application:

• Internet Based TOEFL (iBT/Next Generation) 100 (minimum of 25 in

writing, speaking, reading and listening)

• Paper Based TOEFL (PBT) 580

• IELTS 8.0 (minimum 7.5 in each band)

• CAEL 70

• CEFR Level C2

• Pearson Test of English (PTE)(Academic): 60 overall (minimum 60 in

each Communicative Skill)

NOTE:

Students must achieve the TOTAL minimum score indicated. They must also achieve the minimum score

indicated for each BAND in Reading, Writing, Speaking and Listening.

(there are no exceptions)

Application Process

Application Deadlines

• April 15

for Fall Term or Full Year

• October 15

for Winter Term

Application Instructions

The Incoming Exchange Application form and all supporting documents

must be submitted online at

https://payments.carleton.ca/isso/incoming-exchange-application/

Supporting Documents to be

Included with Application

Form

• Official proof of English proficiency (TOEFL, IELTS, CAEL or CEFR).

The test report must be in English and the test date cannot be more

than 24 months prior to application

• Most recent official transcript translated into English with the

Home Institution’s Grading System

• In order of priority, a list of ten (10) Carleton courses the student

would like to be registered in, including course titles and course

codes.

• Portfolios must be included for students applying for courses in

Architecture, Industrial Design and Interactive Multimedia Design

(IMD)

• An audition is required for performance courses in Music

Academic Information

Academic Levels Offered:

Undergraduate and Graduate

Duration of Exchange (3

options)

• Full Academic Year (September to April)

• Fall Term (September to December)

• Winter Term (January to April)

Language of Instruction

English

Fax: (613) 520-3419

Number of Hours Per

Week of Class (full Arts

Course Load)

15 - 18 hours

Number of Hours Per

Week of Class (full Science

Course Load)

25-30 hours

Number of

Credits/Courses Per Term

at Carleton

1 semester course = 0.5

Carleton credits

0.5 Carleton Credits (1

Course) = 6 ECTS

2.5 Carleton Credits (5

Courses) = 30 ECTS

Undergraduate Students: (1000 to 4000 Course Level)

Minimum: 1.5 credits per term (3 courses)

Maximum: 2.5 credits per term (5 courses)

Recommended: 2.0 credits per term (4 courses)

Graduate Students: (5000 Course Level)

Minimum: 0.5 credits per term (1 course)

Maximum: 1.5 credits per term (3 courses)

Recommended: 1.0 credits per term (2 courses)

All exchange students are required to follow the requirements set by their

home institution with regards to their course load.

English as a Second

Language Courses (ESLA

Courses):

To be eligible to take an ESLA course an official Proficiency Test report (TOEFL,

IELTS, CAEL) is required (no exceptions or substitutes). The test report must be

in English and the test date cannot be more than 24 months prior to

application.

Other Language Courses:

Placement tests are required for all students who wish to take language

courses at Carleton:

For French language courses, please visit:

https://carleton.ca/french/2016/compulsory-french-placement-students-

registered-french-language-course/

For all other language courses, please visit: carleton.ca/slals/modern-

languages/placement-test/

Course Selection:

Course availability is subject to change. For exchange term(s) at Carleton,

students should create a study plan that includes a mixture of courses from

their major, minor, concentration and most especially electives. Students are

advised not to request courses that they need for graduation purposes

because we cannot guarantee we will be able to accommodate their request.

The courses listed on an Incoming Exchange Application form will be reviewed

by Carleton’s departmental advisors. If courses have been selected from more

than one discipline, a request will be sent to the designated department

contact for each discipline.

Fax: (613) 520-3419

Our academic departments will determine which courses an exchange student

is approved to take.

NOTE: A student may not be approved to take all of the courses they have

requested on their application. This can be due to a number of factors,

including but not limited to: course is restricted and not open to exchange

students, course is full, course is not offered in correct exchange term, course

is cancelled, course conflicts with other registered courses or the student does

not meet the academic prerequisites to take the course.

Course Information:

NOTE:

Students should refer to

the Public Class Schedule

and Courses Not Available

page prior to listing

courses on their

application.

Undergraduate Calendar:

http://calendar.carleton.ca/undergrad//

Undergraduate Courses:

calendar.carleton.ca/undergrad/courses/

Graduate Calendar:

http://calendar.carleton.ca/grad/

Graduate Courses:

http://calendar.carleton.ca/grad/courses/

Incoming graduate exchange students should be aware that the availability of

graduate level courses (5000-level) changes on an annual basis and

registration in specific 5000-level courses cannot be guaranteed. Should

incoming graduate exchange students be required to take specific graduate

level courses in accordance with the regulations of their home institution, they

should contact the applicable Carleton Graduate Department

(http://graduate.carleton.ca/programs/) as part of their research into which

courses would be available prior to applying for exchange.

Please note that incoming graduate exchange students may register in

undergraduate level courses.

Public Class Schedule (available at the end of May)

This schedule lists all of the courses offered in a particular term.

Students should use the Public Class Schedule to ensure the courses they

require are available and offered in their term of study.

Fax: (613) 520-3419

Courses Not Available: These courses are restricted and not available to

exchange students:

http://carleton.ca/isso/new-students/incoming-students/courses-not-

available/

Carleton’s academic departments reserve the right to restrict courses not found

on this list if deemed necessary.

Grading System

12 Point Scale

http://calendar.carleton.ca/undergrad/regulations/academicregulationsoftheu

niversity/grading/#grading-system

Accommodation

On-Campus Housing

Not guaranteed. Students apply online using their Carleton University

Student Number, which is provided in their Letter of Acceptance.

Application and Deadline:

http://housing.carleton.ca/applying-to-residence/exchange-students/

Residence Fee Breakdown:

http://housing.carleton.ca/residence-and-meal-plan-fees/breakdown-by-

term/

Questions:

For all residence related inquiries please contact the Housing Department

directly:

Email: accom[email protected]

Phone: +1 (613) 520-5612

Meal Options

Meal Plan Information:

http://housing.carleton.ca/residence-and-meal-plan-fees/meal-plan-

information/

Off-Campus Housing

Students are responsible for securing their own accommodations.

Visit the Off-Campus Housing website to access listings and other resources.

For additional information about living off campus, please review ‘Starting

Your Search: Advice and Cautions’ available at

Fax: (613) 520-3419

https://housing.carleton.ca/off-campus-housing/starting-your-search-

advice-and-cautions/.

If possible, students should arrive 2 weeks prior to the start of the term so

that they can check off-campus listings or view the property they have

already rented. Students should book temporary accommodations to allow

them to perform these searches in person. We are not able to assist in the

pursuit of off-campus accommodations.

Important Dates and Deadlines

Course Registration and Fee

Payment:

https://carleton.ca/registrar/registration/dates-and-deadlines/

Orientation:

I-Start is an orientation program that supports the transition of all new

international students at Carleton University, including Exchange students.

With I-Start, students will receive important tools and information that will

help them navigate student life in Canada and take full advantage of their

exchange experience.

ALL INCOMING EXCHANGE STUDENTS MUST ATTEND AN I-START SESSION.

For more information and to register: https://carleton.ca/isso/new-

students/i-start-orientation/

Mandatory Fees

Health Insurance (UHIP):

UHIP: All students are required to enroll in the mandatory University Health

Insurance Plan (UHIP).

UHIP covers basic medical care. It does not include prescription medicine,

dentist or eye care expenses.

https://carleton.ca/isso/uhip/

U-Pass:

U-Pass: A mandatory bus pass and train pass for the city of Ottawa. Charges

will automatically be applied to the student account upon full-time course

registration.

https://carleton.ca/upass/

Payment Method:

Information is available at https://carleton.ca/studentaccounts/fee-

payment/

Deadlines:

Refer to https://carleton.ca/studentaccounts/dates-deadlines/

Fax: (613) 520-3419

Questions:

Please contact the Student Account office at student_[email protected].

Students can also review their Student Accounts summary online through

Carleton Central.

Options for Accessing Funds During the Exchange Term:

http://thestudyabroadblog.com/saving-money-studying-abroad-banking/

Visa Information

You do not need a study permit if your studies in Canada will be less than 6 months.

If your studies are more than 6 months, you need a study permit. Application instructions for a study

permit are available at the website of Immigration, Refugees, and Citizenship Canada:

https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-

permit.html. Your acceptance letter from Carleton will be part of the documentation you include with

your study permit application. You will also need to provide Carleton’s Designated Learning Institution

number, which is listed at top of this letter (note: the first digit is the letter “O”).

Most international students need a Temporary Resident Visa (TRV) or Electronic Travel Authorization

(eTA) to travel to Canada.

• If you apply for a study permit, your TRV or eTA will be issued to you automatically

• If you don’t need a study permit, check to see if you need a TRV or an eTA here:

http://www.cic.gc.ca/english/visit/visas.asp . This letter may be used in a TRV application to

explain the purpose of your visit to Canada.

NOTE: You may be required to provide Biometrics (fingerprints and photos) with your application.

Please refer to the instruction guide in your application package, and/or visit the website for more

details: https://www.canada.ca/en/immigration-refugees-

citizenship/campaigns/biometrics/facts.html

Estimated* 2020/2021 Living Costs (for an eight month period) – CDN Dollars

On-campus Accommodation

$10,893-13,663

(Fees include the residence room, meal plan, internet, residence

association fees and all utilities for the academic year. Prices vary based on

single or double occupancy and meal plan selected.)

Off-campus Living

$8,600

(one bedroom with shared kitchen/bath, includes utilities, laundry, and

groceries)

Fax: (613) 520-3419

Books and Supplies

$1,400

(varies according to program)

Personal Expenses

$2,000

(varies by individual)

Website:

https://admissions.carleton.ca/scholarships/usa-and-international-costs/

* Subject to Change: costs are based on 2019/2020 data

Contacts

Manager, International

Student Services Office (ISSO)

Laura Truesdell

Email: laura.truesd[email protected] or isso@carleton.ca

+1 (613) 520-6600

Incoming Exchange Students

Nancy Leslie, Exchange Program Coordinator

Email: nancy.leslie@carleton or exchange@carleton.ca

+1 (613) 520-2600 Ext. 6328

Exchange Agreements

Chau Hoang, Exchange Partnership Administrator

Email: chau.hoang@carleton.ca

+1 (613) 520-2600 Ext. 2519

Outgoing Exchange Students

and Bachelor of Global and

International Studies (BGInS)

program

Heba Elbat, BGInS Exchange Coordinator

Email: heba.elbat@carleton.ca or exchange@carleton.ca

+ 1 (613) 520-2600 Ext. 2858

Mailing Address

International Student Services Office (ISSO)

Carleton University

128 University Centre, 1125 Colonel By Drive

Ottawa, Ontario

K1S 5B6, CANADA

General Inquiries

Email: exchange@carleton.ca

Phone: +1 (613) 520-6600

Website

http://carleton.ca/isso/