Fax: (613) 520-3419
1
Student Exchange Program
Nomination Process
Nomination Deadlines
• March 15
th
for Fall Term (September to December)
or Full Year (September to April)
• September 15
th
for Winter Term (January to April)
Nomination Instructions
Nominations for exchange to Carleton University are submitted online.
Partners will be provided with the nomination link.
• All of the information noted below is required for the submission of
a nomination form, particularly the English proficiency data (if
applicable).
Nominations submitted without this information will not be
accepted:
- Student Last Name
- Student Middle Name(s) (if applicable)
- Student First Name(s)
- Term(s) of Exchange (Fall Term, Winter Term, or Full Year)
- Level of Study (Undergraduate or Graduate)
- Degree/Study Program at Home Institution
- Date of Birth (DD/MM/YYYY format)
- Student Home Address
- Student Email Address
- English Language Test Score, Type & Date Completed
(requirements are provided in the tables below) *
* Note: Proof of English proficiency is required for students whose
first language is not English.
Minimum English Language
Requirements for
Undergraduate Students
Test date cannot be more than 24 months prior to application:
• Internet Based TOEFL (iBT) 86 (minimum of 22 in writing and
speaking and 20 in reading and listening)
o Note: we cannot consider a student for exchange to
Carleton based on their TOEFL MyBEST
Scores. Eligibility will be assessed using the Test Date
Scores.
• IELTS 6.5 (minimum 6.0 in each band)
• CAEL 70 (minimum of 60 in each band)
Fax: (613) 520-3419
2
Minimum English Language
Requirements for Graduate
Students
Test date cannot be more than 24 months prior to application:
• Internet Based TOEFL (iBT/Next Generation) 100 (minimum of 25 in
writing, speaking, reading and listening)
o Note: we cannot consider a student for exchange to
Carleton based on their TOEFL MyBEST
Scores. Eligibility will be assessed using the Test Date
Scores.
• IELTS 8.0 (minimum 7.5 in each band)
• CAEL 70 (minimum of 60 in each band)
• Pearson Test of English (PTE)(Academic): 60 overall (minimum 60 in
each Communicative Skill)
NOTE:
Students must achieve the TOTAL minimum score indicated. They must also achieve the minimum score
indicated for each BAND in Reading, Writing, Speaking and Listening. (there are no exceptions)
Application Process
Application Deadlines
• April 15
th
for Fall Term or Full Year
• October 15
th
for Winter Term
Application Instructions
The Incoming Exchange Application form and all supporting documents
must be submitted online.
Eligible students will be provided with detailed application instructions and
the application link.
Supporting Documents to be
Included with Application
Form
• Official proof of English proficiency (TOEFL, IELTS, or CAEL, PTE
Academic). The test report must be in English and the test date
cannot be more than 24 months prior to application
• Most recent official transcript translated into English with the
Home Institution’s Grading System
• In order of priority, a list of ten (10) Carleton courses the student
would like to be registered in, including course titles and course
codes.
• Portfolios must be included for students applying for courses in
Architecture, Industrial Design and Interactive Multimedia Design
(IMD)
• An audition is required for performance courses in Music
Academic Information
Academic Levels Offered:
Undergraduate and Graduate
Duration of Exchange (3
options)
• Full Academic Year (September to April)
• Fall Term (September to December)
• Winter Term (January to April)
Fax: (613) 520-3419
3
Language of Instruction
English
Note: All tests, quizzes, assignments, term papers, midterms and final exams
must be completed in English.
Number of
Credits/Courses Per Term
at Carleton
1 semester course = 0.5
Carleton credits
0.5 Carleton Credits (1
Course) = 6 ECTS
2.5 Carleton Credits (5
Courses) = 30 ECTS
Undergraduate Students: (1000 to 4000 Course Level)
Minimum: 1.5 credits per term (3 courses)
Maximum: 2.5 credits per term (5 courses)
Recommended: 2.0 credits per term (4 courses)
Graduate Students: (5000 Course Level)
Minimum: 0.5 credits per term (1 course)
Maximum: 1.5 credits per term (3 courses)
Recommended: 1.0 credits per term (2 courses)
All exchange students are required to follow the requirements set by their
home institution with regards to their course load.
English as a Second
Language Courses (ESLA
Courses):
To be eligible to take an ESLA course an official Proficiency Test report (TOEFL,
IELTS, CAEL, PTE Academic) is required (no exceptions or substitutes). The test
report must be in English and the test date cannot be more than 24 months
prior to application.
Other Language Courses:
Placement tests are required for all students who wish to take language
courses at Carleton:
For French language courses, please visit:
https://edc.carleton.ca/french_placement/index.php
For all other language courses, please visit: carleton.ca/slals/modern-
languages/placement-test/
Course Selection:
Course availability is subject to change and for this reason we cannot
guarantee registration in specific courses. For exchange term(s) at Carleton,
students should create a study plan that includes a mixture of courses from
their major, minor, concentration and most especially free electives.
The courses listed on an Incoming Exchange Application form will be reviewed
by Carleton’s departmental advisors. If courses have been selected from more
than one discipline, a request will be sent to the designated department
contact for each discipline.
Our academic departments will determine which courses an exchange
student is approved to take. Each department has their own criteria when
assessing course requests, the most important of which is whether a student
has the required academic background to meet the course prerequisites.
Fax: (613) 520-3419
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REMINDERS: 1) A student may not be approved to take all of the courses they
have requested on their application. This can be due to a number of factors,
including but not limited to: course is restricted and not open to exchange
students, course is full, course is not offered in correct exchange term, course
is cancelled, course conflicts with other registered courses or the student does
not meet the academic prerequisites to take the course.
2) Students requesting full year courses must be prepared to complete both
terms of the course (i.e. Fall 2023 and Winter 2024) in order to receive
academic credit for the course. This applies even if the course is offered
online.
Course Information:
NOTE:
Students should refer to
the Public Class Schedule
and Courses Not Available
page prior to listing
courses on their
application.
Undergraduate Calendar:
http://calendar.carleton.ca/undergrad//
Undergraduate Courses:
calendar.carleton.ca/undergrad/courses/
Graduate Calendar:
http://calendar.carleton.ca/grad/
Graduate Courses:
http://calendar.carleton.ca/grad/courses/
Incoming graduate exchange students should be aware that the availability of
graduate level courses (5000-level) changes on an annual basis and
registration in specific 5000-level courses cannot be guaranteed.
Please note too that incoming graduate exchange students may register in
undergraduate courses (level 1000 to 4000).
Public Class Schedule (available at the end of May)
This schedule lists all of the courses offered in a particular term.
Students should use the Public Class Schedule to ensure the courses they
require are available and offered in their exchange term.
Courses Not Available: These courses are restricted and not available to
exchange students:
http://carleton.ca/isso/new-students/incoming-students/courses-not-
available/
Carleton’s academic departments reserve the right to restrict courses not found
on this list if deemed necessary.
Fax: (613) 520-3419
5
Grading System
12 Point Scale – Section 5.4
http://calendar.carleton.ca/undergrad/regulations/academicregulationsoftheu
niversity/grading/#grading-system
Accommodation
On-Campus Housing
Not guaranteed. Students apply online using their Carleton University
Student Number, which is provided in their Letter of Acceptance.
On-campus housing is assigned by lottery and is not guaranteed. If a
student wishes to apply, they will be required to pay a $35 non-refundable
application fee. The $35 application fee can be paid by credit card (Visa,
Mastercard, American Express or Visa/Debit* card).
Application and Deadline:
http://housing.carleton.ca/applying-to-residence/exchange-students/
Residence and Meal Plan Fees: https://housing.carleton.ca/future-
residents/apply-to-residence/residence-and-meal-plan-fees/
Off-Campus Housing
Students are responsible for securing their own off-campus
accommodations.
Visit the Off-Campus Housing website to access listings.
Resources for full year rentals and leases are:
• Envie
• Revalie
For additional information about living off campus, please review ‘Starting
Your Search: Advice and Cautions’ available at
https://housing.carleton.ca/off-campus-housing/starting-your-search-
advice-and-cautions/.
If possible, students should arrive 2 weeks prior to the start of the term so
that they can check off-campus listings or view the property they have
already rented. Students should book temporary accommodations to allow
them to perform these searches in person. We are not able to assist in the
pursuit of off-campus accommodations.
Important Dates and Deadlines
Academic Calendar
The Academic Year (Graduate and Undergraduate Studies) < Carleton
University
Course Registration
Dates and Deadlines - Registration (carleton.ca)
Fax: (613) 520-3419
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Orientation
Fall Term: August/September
Winter Term: December/January
Students will receive details of the orientation session.
Fee Payment
https://carleton.ca/studentaccounts/fee-payment/
Mandatory Fees
Health Insurance (UHIP)
UHIP: All students are required to enroll in the mandatory University Health
Insurance Plan (UHIP). Charges will automatically be applied to the student
account upon course registration.
UHIP covers basic medical care. It does not include prescription medicine,
dentist or eye care expenses.
https://carleton.ca/isso/uhip/
Transit Pass (U-Pass)
U-Pass: A mandatory bus pass and train pass for the city of Ottawa. Charges
will automatically be applied to the student account upon full-time course
registration.
https://carleton.ca/upass/
Deadline
https://carleton.ca/studentaccounts/dates-deadlines/
Visa Requirements
If your studies will be completed within 6 months of your arrival in Canada, you may study as
a visitor to Canada, without having a study permit.
Most international students need a Temporary Resident Visa (TRV) or Electronic Travel
Authorization (eTA) to travel to Canada. The Immigration, Refugees and Citizenship Canada
website has a tool to help you determine which you need and lead you to the correct online
application. This letter may be used in a TRV application to explain the purpose of your visit to
Canada.
If you plan to study in Canada for more than 6 months, you must apply for a study permit.
Your application for a study permit is automatically your application for a TRV or eTA as well.
The ISSO’s website tells you how to start the online study permit application process and
provides helpful tips. Requirements for the application vary by country, but all students will
need a valid passport, a Carleton Letter of Acceptance (which is provided by the ISSO’s
Exchange Coordinator) and proof of having sufficient resources to cover expenses in Canada.
Students will probably have to give biometrics, and may need to get a medical exam and/or
police certificate(s). Students should gather their documents and submit their application as
soon as possible.
Fax: (613) 520-3419
7
Although most COVID-19 travel requirements have been removed, please continue to check
Canada’s current COVID-19 travel requirements before travel.
Estimated* Living Costs (for an eight month period = 2 terms) – CDN Dollars
On-campus Accommodation
and Meal Plan
$12,385
(Fee includes a double residence room, All Access meal plan and
internet/wifi)
Off-campus Living
$9,600 - $15,400
(prices vary depending on type of accommodation and utilities provided)
Books and Supplies
$1,400
(varies according to academic program)
Personal Expenses
$2,500
(varies by individual)
Website:
https://admissions.carleton.ca/scholarships/usa-and-international-costs/
* Subject to Change
Contacts
Assistant Director (Acting),
International Student Services
Office (ISSO)
Sarah Sabourin
Email: SarahSabourin@CUNET.CARLETON.CA
or isso@carleton.ca
+1 (613) 520-6600
Manager, Student Safety
Abroad and Exchange
Partnerships
Incoming Exchange Program
Coordinator
Nancy Leslie, Exchange Program Coordinator
Email: nancy.leslie@carleton or exchang[email protected]
+1 (613) 520-2600 Ext. 6328
Outgoing Exchange Program
Coordinator
Mariana Querioz, BGInS Exchange Coordinator
Email: mariana.q[email protected] or exchange@carleton.ca
+ 1 (613) 520-2600 Ext. 2858
Mailing Address
International Student Services Office (ISSO)
Carleton University
128 Nideyinàn, 1125 Colonel By Drive
Ottawa, Ontario
K1S 5B6, CANADA
General Inquiries
Email: exchange@carleton.ca
Phone: +1 (613) 520-6600
Website
http://carleton.ca/isso/
Social Media
Twitter, Facebook: @SLRavens / Instagram: @SL_Ravens
