2024-25 Student Handbook | Salve Regina University

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2024-25

Student Handbook

SALVE REGINA UNIVERSITY

NONDISCRIMINATION POLICY

Salve Regina University strives to provide equal opportunity in employment and education to all employees,

students and applicants. No employee, student or applicant shall be discriminated against or harassed on the

basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion,

disability, age, marital or parental status, military or veteran status, genetic information or any other basis

protected by applicable federal or state law, in the administration of Salve Regina’s employment policies,

education policies, admission policies, scholarship and loan programs, athletic and other University administered

programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational

programs or activities. Salve Regina is also committed to making its programs and campus accessible to its

visitors and compliant will all applicable non-discrimination laws.

Salve Regina University reserves the right to change, without notice, any statement in this publication

concerning, but not limited to, rules, policies, tuition, fees, faculty, curricula, and courses. This handbook is not

a contract or an offer of a contract.

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2024-25

Student Handbook

Table of Contents

Foreword ................................................................................................................. 3

Student Affairs ........................................................................................................ 6

Student Conduct .................................................................................................. 13

Residence Life ....................................................................................................... 30

Policies and Procedures ...................................................................................... 50

DPS ........................................................................................................................ 71

Academic Affairs .................................................................................................. 81

Facilities and Services .......................................................................................... 93

Appendices ......................................................................................................... 103

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FOREWORD TO SALVE REGINA UNIVERSITY

STUDENT HANDBOOK

The Student Handbook codifies the current policies and procedures officially approved for the well-ordered operation of the

University. These directives are the work of duly responsible bodies within the University. The provisions contained

herein set forth the intended guidelines for University-Student relations. While the University intends that this handbook

be used for such guidelines, the University reserves the right to make such modifications as it deems necessary in any

particular circumstance.

The purpose of this handbook is twofold. For new students, it will provide an understanding of the University’s

philosophy, organization, and regulations. It serves equally as a ready reference for all students to ensure continuity in the

pursuit of campus objectives. All students should consult this handbook in a conscientious effort to abide by the

procedures contained herein.

Although the Student Handbook provides basic information, additional material and updates may also be found in

University catalogs, bulletins, departmental manuals, and official memos from the offices of the administration. On some

occasions, the Student Handbook itself may be updated online. Students should be familiar with the latest policies and

procedures so promulgated. They supersede all others.

The University further reserves the right of the Administration to amend the Student Handbook for sound and sufficient

reasons. In specific instances, the President may suspend normal rulings when, in the President’s judgment, negative

consequences of standard procedures would inhibit, impede, or work contrary to the best interests of the institution.

HISTORY AND DESCRIPTION

Salve Regina College was chartered by the State of Rhode Island in 1934. An amendment to the charter in 1991 changed

the name to Salve Regina University. Founded by the Religious Sisters of Mercy, Salve Regina University was established

as an independent institution in the Catholic tradition to provide higher education to women and men. The University

acquired property in Newport and in 1947 welcomed its first class of 58 students.

The undergraduate academic programs are based on the liberal arts with concentrations in the arts and sciences and in

pre-professional and professional studies programs. The University offers Associate, Baccalaureate, and Master’s degrees,

post-baccalaureate certificates and post master’s certificates, the Ph.D. in Humanities, the Ph.D. in International Relations,

and the Doctor of Nursing Practice (DNP).

Salve Regina University enrolls 2,800 undergraduate and graduate students from 40 states and 26 foreign countries, and

boasts approximately 20,000 alumni.

SALVE REGINA UNIVERSITY MISSION STATEMENT

As an academic community that welcomes people of all beliefs, Salve Regina University, a Catholic institution founded by

the Sisters of Mercy, seeks wisdom and promotes universal justice.

The University, through teaching and research, prepares men and women for responsible lives by imparting and

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expanding knowledge, developing skills, and cultivating enduring values. Through liberal arts and professional programs,

students develop their abilities for thinking clearly and creatively, enhance their capacity for sound judgment, and prepare

for the challenge of learning throughout their lives.

In keeping with the traditions of the Sisters of Mercy, and recognizing that all people are stewards of God’s creation, the

University encourages students to work for a world that is harmonious, just and merciful.

— As approved by the Salve Regina University

Board of Trustees February 13, 1997

ACCESSIBILITY OF PROGRAMS AND SERVICES: STUDENT ACCESSIBILITY SERVICES

Salve Regina University is committed to providing equal and integrated access for students with disabilities to all of its

educational, residential, social and recreational programs. Disability services to students at Salve Regina University, as

required by the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act, ensure that

students with disabilities receive appropriate accommodations and assistance in order to participate fully in University

programs.

Student Accessibility Services provides support services and reasonable accommodations to students with documented

disabilities so as to provide them equal access to all Salve Regina University programs and services, regardless of disability.

The office also provides students with an opportunity to realize their full potential by developing students' self-awareness

and self-advocacy skills, and provides them with local and state information and resources. Specific accommodations are

based on the nature of a student's disability as determined by the documentation provided along with an intake interview.

These accommodations may include, but are not limited to, extended time for exams, note-taking assistance, e-print

and/or audio texts, FM transmitters, service animals, accessible housing and/or classroom locations, assistive technology,

assistance with course registrations or other accommodations.

To arrange disability accommodations students must:

1. Provide documentation of the disability to Student Accessibility Services. Students may bring documentation in person

to the Student Accessibility Services Coordinator, or may mail documentation to: Student Accessibility Services, 100

Ochre Point Ave. Newport, RI 02840-4192 Fax: 401-341-2912 or e-mail to accessibilityservices@salve.edu

2. Make an appointment with Student Accessibility Services by calling (401) 341-3150, to discuss accommodations

appropriate to the student's disability and receive accommodation forms for faculty;

3. Provide professors with notification forms indicating the need for disability accommodations. For more information,

please see http://salve.edu/disability-services

Please see

Student Accessibility Service’s

web pages (http://salve.edu/disability-services) for more complete information

about documentation requirements and the process of obtaining and using disability accommodations at the University.

Students are strongly encouraged to provide notice of their

disability

needs well in advance of arrival on campus to

assure that their needs are appropriately met.

Student accessibility services ensures students equal and integrated access to all of the University's programs in accordance

with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. Students with

disabilities are entitled to reasonable accommodations in academic, extra-curricular and residential settings that will enable

them to participate fully in University programs and services. Call (401) 341-3150 for more information or see the

"Accessibility of Programs and Services" section of this handbook.

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STUDENT AFFAIRS

The Student Affairs Division of Salve Regina University strives to educate students in all aspects of human living outside

the formal academic environment. It supports the mission of the University by fostering personal and social growth, civic

responsibility, and the development of life skills within the context of Catholic values.

Students are expected to be involved in the educational process which occurs in the classroom and extends beyond the

classroom into the University and civic community. Participation in various forms of the educational process presents

students with opportunities to teach, to learn, and to grow. Students are expected to demonstrate responsibility for their

own lives and futures as well as reach beyond themselves and exhibit concern for others.

Student Rights and Responsibilities

Preamble

As a Catholic institution of higher learning under the sponsorship of the Sisters of Mercy, Salve Regina University exists to

provide educational opportunities for students who choose to live a more perceptive and fulfilling life. The University’s

purpose is to prepare men and women for responsible lives by imparting and expanding knowledge, developing skills and

cultivating enduring values. It encourages students to develop their abilities for thinking clearly and creatively, to enhance

their capacity for sound judgment, and to prepare for the challenge of learning throughout their lives.

Students are expected to treat all members of the University community with respect and civility, and to exercise

guaranteed freedoms in a responsible manner consistent with the goals and traditions of the University. Students should

acknowledge the interdependence of the institution and the surrounding community, and should take responsibility for

their learning and collective welfare.

Upon enrollment, the student becomes a member of the academic community and, thereby, accepts both the rights and

responsibilities associated with that membership.

Student Rights

All student members of the Salve Regina University community have certain rights:

1. the right to learn, which includes the right of access to ideas, the right of access to facts and opinions, the right to

express ideas, and the right to discuss those ideas with others;

2. the right to pursue academic and other goals without being subject to discrimination on the basis of age, sex, race, color,

religion, national or ethnic origin, veteran status, sexual orientation, gender identity or expression, or disability;

3. the right to privacy with respect to personal matters, subject to the legitimate and legal constraints imposed by society

and the University;

4. the right to peaceful coexistence, which includes the right to be free from violence, force, harassment, threats, and

abuse; and

5. the right to a fair and impartial process when responding to allegations of violations of institutional rules/policies.

Student Responsibilities

All student members of the Salve Regina University community have responsibilities to the institution and to its members.

Students are expected to:

1. respect the rights of others, which includes the obligation to refrain from conduct which violates or adversely affects

the rights of members of the Salve Regina University community;

2. respect the environment of Salve Regina University, which includes the physical features of the campus and its facilities

as well as the special needs of an institution of learning, such as quiet and privacy;

3. serve as representatives of the University community, and refrain from conduct in the general community that adversely

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affects Salve Regina University;

4. co-operate with University officials in the performance of their duties;

5. carry their Salve Regina University identification card at all times and provide proper identification upon request by a

representative of the University;

6. respect the values and traditions of Salve Regina University as a Catholic institution; and

7. comply with University regulations as set forth in the Student Handbook, other official University publications, and

federal, state, and local laws.

Student members of Salve Regina University must be aware that they continue to be subject to the obligations of all

citizens while they attend the University. There is no immunity on campus from the prohibitions of state and federal law,

whether an action occurs on campus or off campus. These regulations and laws include, but are not limited to, assaults,

theft, damage to personal or University property, sexual assault, sexual harassment, sexual misconduct, rape, alcohol

offenses, drug-related offenses, or motor vehicle violations.

It is the student’s responsibility to know the policies, procedures, standards, and regulations that affect student rights; and

it shall be the student’s responsibility to obtain and act appropriately on such information. Ignorance of information made

accessible to the student shall not be cause to waive policies, procedures, standards, and regulations.

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ATHLETICS

Rodgers Recreation Center, x2269

The Athletic Department encourages the pursuit of an active and healthy lifestyle through involvement in the

intercollegiate program, intramurals, club sports, or recreational opportunities. Rodgers Recreation Center requires a

Student ID for entry.

Intercollegiate Athletics

Salve Regina University is a Division III member of the NCAA, and competes in the NEWMAC, NEHC, IHSA, ICSA

leagues. Competitive opportunities are available in the following sports: Baseball, Basketball (M/W), Cross Country

(M/W), Equestrian (Coed), Field Hockey, Football, Ice Hockey (M/W), Lacrosse (M/W), Sailing (Coed), Soccer (M/W),

Softball, Tennis (M/W), Track & Field (W), and Volleyball (W).

Intramurals

The philosophy of the Salve Regina intramurals program is to provide quality recreational opportunities for the members

of the community by creating a safe environment that fosters development of the mind, body, and soul through athletic

activities that can positively teach and enrich the intellectual, spiritual, and physical lives of all those who participate.

Activities may vary from semester to semester, though some sports previously offered included basketball, flag football,

volleyball, and soccer. Contact the Athletics Department at x2269 for additional information.

Club Sports

Salve Regina Club Sports currently consists of cheerleading, golf, men’s and women’s rugby, and swimming. Karate has

also recently been a popular club activity. The club sports offered at Salve Regina fall in between varsity sports and

intramurals. These clubs may compete against programs from other colleges and universities, but they do not compete

under the NCAA guidelines. Each club sport obtains a head coach and is completely student run. Club presidents, vice

presidents, secretaries, and treasurers are elected on an annual basis and are responsible for the scheduling of all practices

and games, the ordering of all equipment and uniforms, and all other organizational tasks that are necessary for a club

sport team to function on an intercollegiate level.

Students involved in Club Sports shall follow all University policies and regulations, including those related to Student

Conduct. The organization’s constitution, as a governing document, shall include a complaint resolution process.

However, the Dean of Students or their designee expressly reserves the right to exercise jurisdiction over matters that

disrupt the proper functioning of a Club Sport, potentially violate Salve Regina University Policy, or endanger the health,

safety, or well-being of themselves or other members.

Recreation

Recreational opportunities are available in the Rodgers Recreation Center, including the Sullivan Fitness Center. The

Sullivan Fitness Center offers a number of fitness activities. Call the Fitness Center at x2606 for additional information.

CENTER FOR COMMUNITY ENGAGEMENT AND SERVICE

Mercy Commons, Center for Community Engagement and Service, x2440

The Center for Community Engagement and Service encourages the development of leadership skills and personal growth

within students. The Center offers many volunteer opportunities for Salve Regina University students. Some of the

partners we volunteer for include Dr. Martin Luther King Center, Salvation Army, Child and Family, Aquidneck

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Community Table, and The Potter League for Animals. Additionally, the Center for Community Engagement and Service

participates in annual service immersions. In past years, students have engaged in week-long immersions to Dominican

Republic and Vermont where they provided help to the local communities in need. Salve Regina volunteers are the

backbones of service experiences such as Salve’s Day of Service, and the Service Plunge.

The Feinstein Enriching America Program introduces students to the benefits of service- learning. It encourages ongoing

participation on community service initiatives and other service-learning courses while students attend the university and

in the years following graduation.

“Helping to better the lives of others, regardless of race,

creed or color, is the greatest of all achievements.”

— Alan Shawn Feinstein

COUNSELING SERVICES

Counseling Center, Miley Hall, x2919

The Counseling Center is available to full-time undergraduate students and provides a safe and welcoming atmosphere

conducive to the discussion of personal concerns. These interactions are confidential and are performed in accordance

with the legal and professional guidelines of the State of Rhode Island. They include individual counseling, crisis

intervention, community referral, special programs, and consultations.

Specifically, the Counseling Center addresses mental health and developmental issues from a therapeutic, educational, and

preventative perspective. It is designed to assist students with emotional, social, academic, and psychological issues so they

benefit from their educational opportunities to the fullest extent possible. The staff includes two licensed social workers

(including the director), three licensed mental health counselors, and an office coordinator.

To schedule an appointment, please email [email protected]

and check out our website:

https://salve.edu/counseling-services for additional information on our services and eligibility criteria.

HEALTH SERVICES

Miley Hall, x2904

Health Services is open for appointments to all full-time undergraduate students Monday through Friday from 8:30 am -

4:30 pm during the academic year. There is no additional cost to be seen at Health Services, as this is included in your

student service fee. Services are provided by a team of nurse practitioners, support staff, and a physician.

Fifth year graduate students who want to utilize Health Services should contact the Business Office at 401-341-2900 for

more information.

Off-campus services such as laboratory testing, prescriptions, radiology, and specialist care will be billed to your health

insurance. Before you arrive on campus:

• Call your insurance company to find out what off-campus services are covered in the state of Rhode Island.

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• If you are on medication, you should continue to have your current prescriber or primary care provider renew your

prescriptions and check in with them during school breaks.

• Clinicians can prescribe medications to students when they are seen at Health Services and medications can be picked up

at a local pharmacy of their choice.

Health Services works with Newport Hospital to assist students during non-office hours. In emergency situations,

students should go to the Newport Hospital emergency room, call 911 or the University's emergency line at (401) 341-

2325.

Health Services is a confidential resource on campus, meaning that once you turn 18, staff are not allowed to discuss your

health information with your family or other providers. If you have a medical emergency, the appropriate people will be

notified. You may also choose to sign a release of information that allows Health Services to communicate with your

family or other medical providers.

INTERNATIONAL STUDENTS

Drexel Hall, x3143

International students should report to the International Student Advisor upon arriving at the University and plan to take

part in the mandatory weeklong International Student Orientation program. The advisor is available to assist international

students with a wide range of concerns, including maintaining appropriate F-1 student status, keeping up to date with all

immigration regulations, and adjusting to academic and social life on campus.

See also Center for Global Education & Fellowships (p.82) and English for Academic Purposes Program (p.82).

CENTER FOR SPIRITUAL LIFE

The Center for Spiritual Life, in keeping with the mission of Salve Regina University, is a community that welcomes all

people.

By virtue of our Catholic heritage and the charism of the Sisters of Mercy, we seek to create a hospitable and nurturing

environment that affirms and empowers our students in their search for meaning. 

We encourage students to build community, to deepen their faith, to engage in service, to seek justice and to become

leaders formed by Mercy. 

The Center for Spiritual Life enhances the University’s mission to provide an educational experience that is personally

transformative and is committed to making manifest God’s love and Mercy to all. 

Mercy in Motion is an energetic and welcoming community of students from diverse religious traditions, majors and

interests. In collaboration with the professional staff of the Center for Spiritual Life, students meet weekly to plan a

variety of events, engage in service, reflect and pray together or simply take a break from hectic schedules. Student leaders

of Mercy in Motion receive an opportunity for leadership training in the Mercy tradition.

The Center for Spiritual Life is located in the Mercy Commons (lower level of the chapel). Mercy Commons is the home

of the Center for Spiritual Life and Center for Community Engagement and Service. It is also a shared community room,

open to the entire campus. It is furnished with comfortable chairs and couches, a large screen TV, a kitchen which

students can use to cook and bake, and plenty of space to relax, study and be with friends.

Our Lady of Mercy Chapel is a place of peace. Whether attending Mass or simply enjoying some quiet time in the chapel

we hope you will find nourishment for your spirit. In whatever manner you decide to use the chapel, you will have a safe

place for meditation, religious expression and prayer.

The Multi Faith Prayer Space in the Miley/Walgreen courtyard is a place of quiet refuge, meditation and prayer which is

open to all. The space is perfect for one person or a few to gather for a peaceful break. The Multi Faith Prayer Space is

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open daily from 6:00 a.m. to 10:00 p.m. Everyone is invited to take a moment out of their busy day and spend a moment

or two in the space.

Please check the Salve Today calendar for the Mass schedule, our Instagram Account: @mercycenterSR or call the Center

for Spiritual Life at 341-2208.

OFFICE OF MULTICULTURAL PROGRAMS AND RETENTION

Gerety Hall, room 206, Ext. 2412

Mission Statement

The Office of Multicultural Programs and Retention strives to create an educational enterprise that values multiculturalism,

where the value of diversity is not only acknowledged but also actively pursued and celebrated through every fiber of the

University community. We foster a campus-wide climate that moves beyond the basic concept of being civil toward those

who are different to being engaged with those differences.

We aim to create a campus culture that recognizes, appreciates and values the different cultural and ethnic backgrounds,

religious beliefs, sexual orientations, economic statuses, abilities (both physical and mental), political beliefs and ideologies of

those who comprise the campus and surrounding communities.

We purposefully create an environment that facilitates access to many campus resources in order to assist with each student’s

overall transition into the Salve community. It is imperative to our office that every student feel included, accepted and

encouraged to relentlessly pursue their dreams and aspirations, while being compassionate, merciful and just in the process.

Goals

•

To build active partnerships with students, faculty, and staff in order to promote University wide cross-cultural

understanding and an appreciation of diversity.

•

To plan, execute, and sponsor multicultural programming and events throughout the year.

•

To develop University-wide diversity workshops and training sessions for faculty, staff, and students aimed at enhancing

the understanding and appreciation of differences.

•

To identify the needs of under-served students and develop mechanisms to enhance their experience and merge them

into the social and academic fabric of the university.

•

To support the University efforts to recruit and retain a more diverse student body.

•

To track and enhance University-wide retention efforts.

Please visit the Multicultural Office web page https://salve.edu/multicultural-programs-and-retention

or more information

and program activities. Follow us on Instagram @salvemulticultural.

STUDENT ENGAGEMENT

Gerety Hall, x2915

The Office of Student Engagement enhances the educational experience by offering a variety of involvement

opportunities to students that challenge, enlighten and entertain. Our programs and initiatives teach students to become

stronger leaders, develop positive relationships, respect their peers and community, and immerse themselves in their

interests.

Student Engagement assists recognized student organizations with matters related to group development, finances, and

program planning. In addition, the staff is available to help students identify opportunities to establish new student

organizations to better serve the academic and co-curricular needs of students. The office works with the Student

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Government Association to sponsor a monthly Student Organization Presidents meeting which is designed to increase

communication and collaboration between existing student groups.

Whether a student attends a live performance, joins a recognized student organization, or participates in recreational

events, Student Engagement encourages all undergraduates to become fully involved in campus activities.

GERETY HALL

The Office of Student Engagement manages Gerety Hall, a multipurpose facility that serves the needs and interests of

students, faculty, and staff at Salve Regina University. The center is a comfortable place to relax, attend a live performance,

or enjoy a light refreshment.

The garden level of Gerety Hall features office space for student organizations, an eSports gaming center, console lounge

movie room, Student Makers Space and WSRU Radio. This level also contains the Arcade Game Room, Air Hockey,

Foosball, Ping-Pong, and lounge space. The first floor features the Fireplace Lounge, meeting space, an expansive lobby

area, and houses the late night dining option, The Nest. The second floor is home to the Student Affairs Suite, LGBTQ+

Center, and the Office of Multicultural Programs and Retention. The third floor is home to the Office of Student

Engagement, H.O.P.E. Initiative, Dean’s Team Office, Campus Activities Board (CAB) and Student Government

Association (SGA).

STUDENT GOVERNMENT ASSOCIATION

The Student Government Association (SGA) affords students opportunities for governance at Salve Regina University

while developing leadership skills and serving the student body. A five-member executive board is elected in the spring

semester.

Executive Board 2024-2025

President Sean Dever

Vice President Ashley Pilotte

Secretary Bella Lorenzatti

Treasurer Simar Jagpal

Public Relations Kiara Russin

Chief Justice Caroline Stump

The Student Government Association represents the Salve Regina University student body and acts as a liaison between

the students and the faculty, staff and administration. For every 100 matriculated students, one representative is elected.

The SGA participates in various university committees and oversees both the approval and the funding of student clubs

and organizations.

The Student Organization Recognition Committee (SORC) reviews student organization applications. The committee

seeks to create diverse involvement opportunities on campus by approving student organizations which enhance the

quality of life at Salve Regina University. Students wishing to start a new student organization should contact Student

Engagement or visit Gerety Hall.

The Activities Funding Board (AFB) has the primary responsibility of allocating funds collected through the student

activity fee. The AFB reviews funding requests submitted by officially recognized student organizations.

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STUDENT ORGANIZATIONS

Student organizations provide students with the opportunity to learn and develop new skills and sponsor programs that

enhance the quality of campus life. Students interested in learning more about student organizations should contact the

Office of Student Engagement in Gerety Hall, or visit the Student Engagement website. A complete list can be found

online by visiting https://salve.edu/student-engagement.

CODE OF STUDENT CONDUCT

The Salve Regina University Student Code of Conduct is highlighted in this section. Included are its mission, jurisdiction,

and an overview of the conduct process. Also included are definitions, a list of community standards violations, and an

outline of the appeals process. Please refer to the appendices for more information on the Salve Regina University Anti-

Discrimination Policy and Grievance Procedures and the Salve Regina University Title IX Sexual and Gender—Based

Harassment, Sexual Assault, Intimate Partner Violence, and Stalking Policy and Grievance Procedures.

Salve Regina University does not attempt to anticipate or describe every act that may constitute a violation of the Student

Code of Conduct. Rather, the University reserves the right to respond and to make determinations on a case-by-case basis

as needed.

Mission

The University is committed to maintaining high standards of behavior. The Student Code of Conduct supports the

mission of the University and provides a framework within which the University behavioral standards are applied and

reviewed. In addition to fostering an environment conducive to learning, it addresses the immediate safety and security

concerns of the University. The Dean of Students or their designee addresses alleged violations of the institution’s Student

Code of Conduct. The Dean of Students staff is committed to facilitating an educational and developmental conduct

process that balances the interest of individual students with the interests of the University community.

While enrolled at the University, students shall adhere to both the spirit and text of the guiding principles as formulated in

the University mission statement, the Student Code of Conduct, the Undergraduate Catalog, and other University

publications. The conduct process is quite different from criminal and civil court proceedings and is not intended to be an

extension of, or replacement for, the local, state, or federal legal system. All students are required to participate in the

student conduct process when requested to do so by a University official.

Salve Regina University students are responsible for knowing the information, policies, and procedures outlined in this

document. Salve Regina University reserves the right to make changes to this code as necessary and once those changes

are posted online, they are in effect. Students are encouraged to check online for the Student Handbook at

http://salve.edu/dean-of-students

or the updated versions of all policies and procedures.

Salve Regina University notifies enrolled students of official business via their assigned email addresses. It is each student’s

responsibility to check their email regularly for important communication.

Jurisdiction

The Salve Regina University Student Code of Conduct shall apply to conduct that occurs on the University premises, at

University-sponsored activities, or within University online educational and/or co-curricular environments. This includes

but is not limited to online academic classes as well as online student activities and programs. The Student Code of

Conduct also applies to behavior conducted online- including but not limited to blog postings, social media posts, chats,

etc. Online postings can subject a student to allegations of conduct violations if evidence of a policy violation is posted

online. It also applies to off-campus conduct that adversely affects the University community and/or the pursuit of its

objectives.

Each student shall be responsible for their conduct from the time of enrollment through the actual awarding of a degree.

Students are also responsible for their conduct at all times, including but not limited to actions that may occur before

classes begin or after classes end, during the academic year and during periods between terms of actual enrollment (i.e.

semester breaks, time prior to Commencement ceremonies etc.). Students living on campus are also governed by

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Residence Life policies. Students are held accountable for their behavior through the conferral of the degree. Serious

violations of the code of conduct leading up to commencement activities (including Senior Week) may prevent a student

from participation.

This Student Code of Conduct shall apply at all University locations, including off-site programs, study abroad locations,

and other instructional sites. The University reserves the right to determine whether or not to engage the student conduct

process for reported behavior.

The Student Code of Conduct holds students responsible for the actions of their guests/visitors. If a guest/visitor violates

university policy, the host(s) of that guest/visitor may be held accountable for their actions and be charged with violating

university policy.

If a student withdraws or is academically dismissed while student conduct charges are pending, conduct procedures may

continue at the discretion of the Dean of Students or their designee. In the event a student voluntarily withdraws or takes

a leave of absence from the University while a student conduct matter is pending, the university reserves the right to make

a transcript notation which will read “Withdrawal with conduct charges pending,” and the student shall not be allowed to

re-enroll until the matter has been satisfactorily resolved. However, the student may be conditionally readmitted in order

to resolve/address the conduct matter with re-enrollment subject to the outcome of the student conduct matter.

Overview of the Conduct Process

This overview gives a general idea of how the University’s conduct process works, but it should be noted that not all

situations are of the same severity or complexity. Thus, these procedures are flexible, and are not exactly the same in

every situation, though consistency in similar situations is a priority. The University’s conduct process and all applicable

timelines commence with notice to an administrator of a potential violation of the University’s code of conduct or

policies. All student meetings, student conduct conferences, and hearings, etc. take place in person but for extenuating

circumstances may take place virtually if deemed necessary by the conduct officer.

Once notice is received from any source (via complainant, DPS, Residence Life or Dean of Students’ incident report, 3rd

party, online, etc.) the University may complete an investigation to gather more information regarding the incident

reported. Failure to participate in a reasonable/timely manner may hinder the University’s ability to respond.

After any investigation is complete, the university may proceed in one of the following ways:

1) Formally charge the student(s) with violating the student code of conduct and schedule the student conduct

conference or student conduct hearing, OR

2) Determine the reported incident does not meet the threshold for a violation of the code of student conduct.

Incidents of this type will be documented, and the student(s) involved may be required to have an educational

conversation with an administrator about the incident and/or behavior.

If an educational conversation is the appropriate action, an administrator will contact the student(s) involved to schedule a

meeting. Educational conversations aim to aid the student in reflecting on their actions and discuss consequences of

continued behavior in the future.

Definitions

The following definitions shall apply:

• Advisor - a member of the university community that may accompany a student as a support and for guidance

through the student conduct process. The role of the advisor is restricted to advising only and the advisor may not

speak on behalf of or for the student during a conduct meeting/hearing. Exceptions to this definition can be found

in the Salve Regina University Title IX Sex Discrimination and Sexual Harassment Policy & Grievance Procedures

found here.

• Appeal Officer- a designated faculty or staff member who did not serve as the original hearing officer for a student

conduct proceeding, who reviews appeals submitted by students.

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• Complainant – a member of the university community who files a complaint against a student or one who has

received information regarding a possible violation. The complainant could also be ‘the university’. In addition to

filing an incident report with supporting evidence, the complainant may be asked to provide information during the

investigation process, the hearing and/or to arrange for appearance of any persons who witnessed the incident or who

can provide information relevant to the incident. Exceptions to this definition can be found in the Salve Regina

University Title IX Sex Discrimination and Sexual Harassment Policy & Grievance Procedures found here.

• Conduct Officer - A university staff/faculty member trained and designated to conduct meetings and student

conduct conferences.

• Days – For this document, days refers to calendar days, unless otherwise noted.

• Designee – any campus administrator assigned a role or responsibilities within this policy shall have the right to

designate an appropriate person to fulfill the stated role/duty.

• Educational Conversation- a conversation with a university administrator regarding an incident or behavior.

Educational conversations aim to aid the student in reflecting on their actions and to raise awareness of the impact of

their actions on the community. The discussion will also explain potential consequences of continued behavior in the

future.

• Guest- an individual (student or non-student) who is present in a residence hall room/apartment that does not live

there/is not assigned to that space; or a person who is present on campus or at a University event with the permission

of a member of the University community.

• Hearing Panel Coordinator- a staff member who meets with a respondent whose case is forwarded to a student

conduct hearing They meet with the student prior to the hearing to review the allegations, walk them through the

hearing process, and answer any questions. The hearing panel coordinator is also present at the hearing to oversee the

process.

• Hearing officer – a university staff/faculty member trained and designated to serve on a hearing panel.

• Incident reporting form– a document completed by a member of the university community to report an alleged

student violation of the University’s Student Code of Conduct.

• Notification/written notice – official notice from the university that a student has been named in a complaint or

charged with allegedly violating the code of conduct. Notification will be sent to the student via their university issued

e-mail. The notification will outline alleged code of conduct violation(s) or incident(s), date of incident and

date/time/place of student conduct conference and/or hearing.

• Preponderance of the evidence – the standard of proof used to determine whether it is more likely than not that a

violation of the Student Code of Conduct has occurred.

• Respondent – a member of the university community who has been charged with violating the Student Code of

Conduct. Exceptions to this definition can be found in the Salve Regina University Title IX Sex Discrimination and

Sexual Harassment Policy & Grievance Procedures found here.

• Student – In the Student Code of Conduct and conduct process, the term ‘student’ includes persons taking

undergraduate courses at Salve Regina University, either full time or part time. Persons who are not officially enrolled

for a particular term but who have a continuing relationship with the University are considered “students.” Regarding

the student disciplinary policy, the university exercises jurisdiction over a person even if any of the student disciplinary

procedures is scheduled at a time when the person is not enrolled or if the behavior or actions in question arise while

the person has status as a continuing student as defined by SRU admissions.

• Student Group - a group of students officially recognized by the university, including but not limited to student

athletic teams, student club sports teams, and Student Organizations officially approved and recognized by the Office

of Student Engagement, Student Government Association, and/or an academic department.

• University premises- includes land, buildings, facilities and property owned by, used by, or controlled by the

University. It also applies to study abroad locations that are part of a University program.

• Witness- an individual who has direct knowledge of an incident. Character witnesses are not part of the student

conduct process.

Community Standards Violations

Students assume an obligation to conduct themselves in a manner compatible with the university’s function as an

educational institution and suitable to members of the university community. The university may at any time exclude a

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student or impose disciplinary sanctions on a student for violating the community standards listed below. There may be

occasions when a student’s behavior results in criminal or civil proceedings outside of Salve. When those occasions arise,

the University will proceed with the student conduct process regardless of the pending criminal charges or criminal

investigation. Actions/behaviors for which students are subject to disciplinary action include, but are not limited to the

following:

1 – Violation of the rights of any person

Including but not limited to actions which are considered physical abuse, verbal abuse, threats, intimidation, coercion,

and/or other conduct which threatens or endangers the health or safety of any person(s) including but not limited to:

harassment, hazing, bullying, cyberbullying, identity theft, threats of violence, retaliation, emotional, mental, or

psychological abuse; and/or the use of technology or social media to target groups or individuals, and any unauthorized

use of electronics or other devices to make an audio or video record, or to take a photo, or the dissemination of such a

recording/photo, of any member of the University community without their prior knowledge, or without their effective

consent when such a recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking

pictures of another person where there is a reasonable expectation of privacy, i.e. restroom, locker room, residence hall

room, etc.

2-- Sex Discrimination

Sex Discrimination is conduct on the basis of sex including sex stereotypes, sex characteristics, pregnancy or related

conditions, sexual orientation, and gender identity that limits or denies a person’s ability to participate in or benefit from

the University’s education program or activity.

3 – Sexual Harassment

Sexual Harassment is a form of Sex Discrimination and means harassment on the basis of sex (also referred to as “sex-

based harassment”), including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual

orientation, and gender identity.

4 – Title IX Sex Discrimination and Sexual Harassment

Alleged violations of Title IX will be adjudicated in accordance with the Salve Regina University Title IX Sex

Discrimination and Sexual Harassment Policy & Grievance Procedures found here.

5– Misuse and/or Unauthorized use of Property, Services, Grounds and University Facilities

Vandalism of, attempted or actual theft of, and/or damage to property of the University or property of a member of the

University community or other personal or public property, on or off campus, including , but not limited to: the sale,

receipt, or possession of stolen goods; theft of services or obtaining services or goods under fraudulent (impersonation)

pretenses; unauthorized possession of public/private property; unauthorized possession and/or unauthorized

dissemination of door lock combinations; duplication or use of keys and/or Salve Regina Identification Cards promoting

access to any University premises or unauthorized entry to, or use of, University facilities and grounds – door lock

combinations may only be provided to authorized members of the University community; arson and/or having

fire/flames in a non-designated burning area; tampering with fire equipment; failure to follow fire drill or other emergency

procedures; unauthorized or uninvited entry/access to a room/office and/or building/residence.

6 – Failure to comply with requests from University Officials

Students are required to comply with the directives of University officials or their representatives at all times. Abusive

language or other behavior that is threatening and directed toward University staff is prohibited. Other examples of failure

to comply with requests from University officials, include, but are not limited to: failure to comply with disciplinary

sanctions, refusal to show or surrender a university identification card, or failure to respond to mail, email, and telephone

messages.

7 - Withholding Information or Giving False Information

Withholding information or giving false, fraudulent, misleading, or inaccurate information at any time, which includes but

not limited to/or during a University process or proceeding, or to any University department, committee, or official for

any reason. This also includes possession, manufacture, distribution or use, for any purpose whatsoever, of any false

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personal identification document, including but not limited to driver’s license, regardless of whether there have been

attempts to utilize it.

8 – Violation of University Rules, Policies, and Procedures

Violation of any University policy, rule, or regulation, published in hard copy or available electronically on the University

website, including, but not limited to, Residence Life policies, student housing contract, Athletic code of conduct/Athletic

handbook, , smoking, parking and off campus living policy.

9– Violation of Local, State or Federal Law

Any ny violation of any local, state, or federal law (this also includes town ordinances).

10A– Offenses Involving Alcohol

Including but not limited to:

• Use, possession, manufacturing, sale, distribution, or being in the presence of intoxicants (e.g. alcohol), including

legal materials when used for drug-related purposes or other controlled substances, except as expressly permitted

by law and as expressly permitted by University regulations.

• I

ntoxication by any person, regardless of age.

• Possession or presence of alcohol by any person under the age of twenty-one (21). This includes the actual or

intended purchase, possession, or use of alcohol.

• Possession of empty alcohol containers and packaging (even if intended as decoration) by a person under the age

of twenty-one (21).

• Common source containers, whether empty or full (i.e. kegs, beer balls, pony kegs, punch bowls, etc.)

• P

ossession of and/or participation in drinking games (board games, game tables (including but not limited to

water pong, etc.), ice luge, funnel, beer tap, or other device that promotes or encourages abusive drinking. These

items will be confiscated and not returned.

• Possession or presence of alcohol in common spaces (i.e. dining facilities, academic/administrative buildings,

lounges, library, etc.) unless approved as part of a University sanctioned event.

• Operation of a motor vehicle, motorcycle, or other motorized form of transportation under the influence of

alcohol.

For more information see “Alcohol and Other Drug Policy”, in Policies and Procedures and “Residence Life Alcohol

Policy” in Residence Life.

10B – Offenses involving Drugs, Substances and/or Products

Including but not limited to:

• U

se, possession, manufacturing, distribution, possession with intent to distribute, or being in the presence of

illegal drugs, or other controlled substances, including prescription drugs, except as expressly permitted by law

and as expressly permitted by university regulations.

• U

se, possession, manufacturing, distribution of drug-related paraphernalia (e.g. rolling papers, vaporizers,

grinders, bong or pipe), including legal materials when used for drug-related purposes.

• All chemicals, substance, prescriptions, or other products that have mood-altering capabilities are prohibited,

except by their intended user and directed by their medical provider.

• Operation of a motor vehicle, motorcycle, or other motorized form of transportation under the influence of

drugs.

11 – Offenses Involving Weapons

Possession, display, transportation, manufacture, use, sale, or distribution of fireworks, ammunition, explosives, flammable

liquids, and all other hazardous materials, including but not limited to firearms, other weapons, dangerous chemicals, BB

and pellet guns, paint ball guns, knives longer than 3 inches, martial art weapons, and other items including but not limited

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to replicas or items that resemble a firearm, an object that is capable of firing projectiles of any kind, or substances that

may endanger the welfare of individuals or the community on University premises, regardless of whether the possessor

maintains a current concealed weapon permit or is otherwise legally possessed.

12 – Disruption of University Activities

Participating in an on-campus or off-campus demonstration, civil disturbance, or conduct that prevents, limits, creates

hazards for or impairs the teaching, research, public service, community, professional, athletic, organizational,

administrative, clinical, academic, and/or ordinary business of students, faculty, and staff. Disruptions include, but are not

limited to: disruption of building services, noise disruptions, interference with or obstruction of university activities or

proceedings, prevention of access to classes and university facilities, and all other university or university approved events,

including conduct in residence halls, hospitals, clinics, practicum or any off campus activities, study or training programs;

leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area. Obstruction

of the free flow of pedestrian or vehicular traffic on University premises or at University-sponsored or supervised

functions; and violation of University and campus regulations on protest/demonstration and posting. Disruption may also

include initiating or circulating a false report of a bomb, fire, or other emergency.

13 – Actions That Adversely Affect the University’s Community Interests

Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or encouraging or failing to discourage,

another person to violate any University policy or law on University premises or at functions sponsored by, or participated

in by, the University or members of the academic community; and actions that violate laws or regulations contained in the

Student Code of Conduct and/or which substantially affect the interest of the University community even if such actions

do not occur on University premises or property or at University-sponsored events. Disorderly conduct may include, but

is not limited to, public intoxication. Complicity with any violation of the student code of conduct will also be addressed.

Being present during the planning of, implementation of, or assisting with any university policy violation is considered a

violation of that policy.

14– Misuse or Unauthorized use of University Electronic Resources and Information

Theft or other abuse of computer facilities and resources, including but not limited to: Unauthorized entry into a file, to

use, read, or change the contents, or for any other purpose; unauthorized transfer of a file; use of another individual’s

identification and/or password; use of computing facilities and resources to interfere with the work of another student,

faculty member or University official; use of computing facilities and resources to send obscene or abusive messages; use

of computing facilities and resources to interfere with normal operation of the University computing system; Use of

computing facilities and resources in violation of copyright laws; Any violation of the University’s Computer and

Network Use Policy. For more information see “Computer and Network Use Policy” in Policies and Procedures.

15- Abuse of the Student Conduct System

Including but not limited to: falsification, distortion, or misrepresentation of information before a hearing officer/hearing

panel; knowingly bringing a false complaint; disruption or interference with the orderly conduct of a Student Code of

Conduct hearing proceeding; institution of a conduct complaint knowingly without cause; attempting to discourage an

individual’s proper participating in, or use of, the Student Conduct System; harassment (verbal or physical) and/or

intimidation of a hearing officer or hearing panel member prior to, during, and/or after a student conduct proceeding;

disclosure of information regarding any student obtained during the course of the proceeding including but not limited to

names and materials.

16–Hate Incident Violation

Defined as any offense against a person, property, group or society based upon their actual or perceived race, color,

religion, national origin, beliefs, ethnicity, gender, sexual orientation, gender identity, and mental and/or physical disability

or age. It may take the form of a threat, a physical assault, larceny-theft, vandalism or any form of intimidation. A bias-

related incident involves the same defined motivation with respect to an act not constituting a criminal offense but

nonetheless unacceptable. For information and reporting procedures, see “Hate/Bias-Related Incidents”, in Policies and

Procedures.

Notification (charge letter)

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A student charged with violating the student code of conduct is called the respondent. When a respondent is charged, they

will first be scheduled for a student conduct conference (SCC) with a conduct officer to review the allegation. The

respondent will be notified in writing via email of the alleged violation and the date and time of the student conduct

conference. The written notification will include:

1) Alleged code of conduct violations or incidents

2) Date of incident

3) Date/time/place of the Student Conduct Conference

Student Conduct Conference (SCC)

The purpose of the student conduct conference is to provide the respondent with the opportunity to discuss the

allegation(s) that led to the charges. The SCC proceeds as follows:

1) The conduct officer will review the charges

2) The conduct officer will review any documentation (security report, RA incident report, video, etc.) that led to the

charge(s)

3) The respondent will have the opportunity to share their experience

4) Both the conduct officer and respondent will have the opportunity to ask questions

5) The conduct officer will make a determination of responsibility

a. The conduct officer can find the respondent not responsible for the charge(s)

b. The conduct officer can find the respondent responsible for the charge(s)

c. The conduct officer can dismiss the charge(s)

The conduct officer also may choose to continue a SCC if they believe more time or more information is needed to make

a decision.

If the respondent is found responsible for the charge(s), then sanctions will be imposed by the conduct officer. The

conduct officer may assign sanctions during the SCC or ask the respondent to return for a follow up meeting to be

assigned sanctions. Sanctions will be explained in person by the hearing officer. The outcome of a SCC can be appealed.

See p.24 for information regarding the appeal process.

Respondents are allowed to have an advisor from within the university community attend their student conduct

conference. See p.13 regarding advisors and their role. An advisor cannot be a witness/respondent/or complainant in the

same incident.

The respondent must attend the student conduct conference. If a respondent willfully misses the student conduct

conference the case may proceed in their absence, and a determination may be made by the conduct officer.

Student Conduct Hearing Panel

In cases where responsibility for the alleged violation(s) may result in high level sanctions including, but not limited to,

suspension or dismissal, a respondent will be automatically forwarded to a student conduct hearing panel. There may also

be extenuating circumstances in which the university determines a hearing panel is necessary. The university reserves the

right to send any student conduct case through the hearing panel process. The respondent will be granted a student

conduct conference prior to the hearing to review the charges and the hearing process with the hearing panel coordinator.

The respondent may also bring an advisor from within the university community to the hearing. See p.13 regarding

advisors and their role. An advisor cannot be a witness/respondent/or complainant in the same incident.

Conduct hearings are non-adversarial fact-finding proceedings. It is the responsibility of the hearing panel to ask relevant

questions, to determine admissibility, weight, and relevance of all information, to determine order and presence of

participants, to provide for confidentiality of information, to address possible conflicts, to render a decision based on the

materials, and to impose sanctions where appropriate.

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The respondent must attend the hearing. If a respondent willfully misses the hearing, the case may proceed, and a

determination may be made in the student’s absence. All hearings are closed to the public. The recording of any hearing

(except for Title IX hearings) is not permitted.

When a case is referred to a student conduct hearing panel, the case is heard before a three (3) person panel. Members of

the panel are university staff and/or faculty who have been trained in the student conduct policies and procedures. The

hearing is coordinated and managed by the hearing panel coordinator. The panel will determine who may be present at

any time during or throughout the hearing and the order in which the student and/or witnesses, complainant,

administrator, and/or investigator will appear. All applicable materials and information may be considered.

If an incident occurs during a time of the year in which the hearing board cannot be convened (i.e. semester breaks, exam

week, commencement week, or between terms, etc.) the Dean of Students or designee can hold a student conduct

conference with a student and make a determination of a suspension or dismissal.

Hearing Guidelines and Procedure

All hearings are closed except for the following individuals: members of the hearing panel, the complainant, investigator,

the responding student(s), advisors, the hearing panel coordinator, and witnesses (none of whom are entitled to be present

throughout the entire hearing).

It is the responsibility of the respondent and the complainant to arrange for the attendance of their respective witnesses

(including investigators) at the hearing. Witnesses are excluded from the hearing until called and will only be present for

their statements.

Hearings will generally follow the sequence below. The hearing is not conducted as a civil or criminal proceeding and

consequently rules of evidence do not apply. At the sole discretion of the hearing panel, changes may be made to the

hearing format to accommodate special circumstances. A member of the student conduct hearing panel will be designated

as hearing chair and will oversee the proceedings.

1) Reading of the charge: charges will be read and all persons present state their identity

2) Presentations of materials:

a. Sequence of presentation – The complainant will first present relevant materials, followed by

the respondent.

b. Materials – Materials may include, but are not limited to: witness statements, documents, photos, written

reports or other object related to the incident(s).

c. Questioning - After each participant/witness has presented their statement, members of the hearing

panel will be given the opportunity to ask questions of each participant. The complainant and respondent

may suggest questions to be asked in advance of or at the hearing, but any such questions are at the sole

discretion of the hearing panel.

3) Closing statements: The complainant and the respondent may each make a closing statement. The closing

statement should be a short summary of the materials and statement provided.

4) Executive Session: The hearing panel will then excuse all participants and enter into executive session. The

executive session will begin with the hearing panel reviewing the materials and statements presented in the

hearing. The hearing panel will render a decision regarding the alleged conduct based on the preponderance of the

evidence and determine sanctions. For a hearing panel, a majority vote will be used to find the respondent

responsible or not responsible for violating the student code of conduct. If the respondent has a prior conduct

history, this information will only be shared with the hearing panel once they have found a student responsible

and are in the process of determining a sanction.

5) After the executive session, the hearing panel will deliver the recommended outcome and sanction(s), if any, to

the hearing panel coordinator. The Office of the Dean of Students will consider the recommendation and render

a final determination regarding any sanction(s). An outcome will be delivered to the respondent(s) within three (3)

business days via a member of the Dean of Students Office. Respondents will be contacted to set up this meeting.

Conduct procedures will be adhered to as faithfully as possible, but variation dictated by circumstances may occur and will

not invalidate the process.

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Incidents Involving Multiple Respondents

At times, more than one respondent is charged with conduct violations based on the same incident. In these

circumstances, the respondents will be asked to participate in a group student conduct conference and/or student conduct

hearing panel for the purpose of hearing all common information together. This will be at the discretion of the Associate

Vice President and Dean of Students or designee. All respondents will be asked to sign a FERPA waiver at the beginning

of the meeting understanding that all of their statements will be made in the presence of others. All respondents will be

present for the reading of the charges, opening remarks of the responding students and otherwise as the hearing

officer/panel may determine. When it is time for individual respondents to present their case, the other student(s) may be

excluded from the proceedings unless otherwise agreed upon by the responding students and hearing officer/panel.

Respondents may request to opt out of the group student conduct conference/conduct hearing and meet individually with

the hearing officer/hearing panel.

Preponderance of the Evidence

This standard of proof refers to the criteria or measure of proof that is used to assess when finding a student

responsible for violating the student code of conduct. The preponderance of evidence

standard is defined as the greater weight of the evidence/information or ‘more likely than not’ that the violation has

occurred. Salve Regina University strives to assure fairness to all parties in the adjudication of all student conduct

cases. However, University conduct procedures are not identical to a civil or criminal proceeding; therefore, a lower

standard of proof is required to reach a conclusion than in a criminal proceeding.

Parental/Guardian Notification

The University believes that clear, effective lines of communication between the University, parents/guardians, and

students will assist in resolving issues of inappropriate activity. In compliance with the Family Educational Rights

and Privacy Act (FERPA), the University may choose to inform parents or guardians of violations or incidents that

may be life threatening, harmful to the student’s (or other’s) health and/or if a student’s residency or student status

is in jeopardy. The University also reserves the right to notify parents/guardians of dependent students regarding

any conduct situation, particularly alcohol and other drug violations, as well as crimes of violence. The University

may also notify parents/guardians of non-dependent students who are under the age of 21 of alcohol and/or other

drug violations. Parental/guardian notification may also be utilized discretionarily by administrators when permitted

by FERPA or consent of the student. This policy allows for the University to notify parents/guardians, regardless

of a parental release, if the student is under the age of 21 and is involved with a case involving alcohol/or drug or in

any case of any student, regardless of age, if the case involves an act of violence.

Parental/guardian notification will take the form of a written letter and/or phone call, predicated on the

seriousness of the violation and/or the urgency of the situation. Parents/guardians and students are encouraged to

openly discuss these issues with one another to ensure a better understanding of expectations and behavioral

boundaries. The University may waive parental/guardian notification in exceptional circumstances in which a

student can confirm that such a notification would cause significant hardship for the student.

Departmental Notifications

Certain academic departments (Nursing, Education, Criminal Justice and Criminology, Business, etc.) as well as

other university offices (Athletics) are routinely notified of conduct violations and outcomes for students found

responsible for violating the student code of conduct.

Disclosure of Results of Disciplinary Procedures

Outcome and sanctions related to a violation of the student code of conduct is part of a student’s educational

record and protected from release under FERPA. However, there are certain conditions in which FERPA allows

Salve Regina University to disclose the results of any disciplinary proceeding conducted by the institution against a

student who is the alleged perpetrator of any “crime of violence” or non-forcible sex offense (statutory rape,

incest). “Crimes of violence” may include, but are not limited to: arson, assault offenses (including stalking),

burglary, criminal homicide (manslaughter by negligence, murder, and non-negligent manslaughter),

destruction/damage/vandalism of property, kidnapping/abduction, robbery, and forcible sex offenses. In these

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cases, the university will make a determination and may inform the reporting party (or next of kin if person is

deceased) of the final results of a student conduct hearing decision.

Records

Centralized records about formal actions taken under the code of conduct is maintained by the Dean of Student’

Office. Confidentiality of the records will be maintained to the extent required by law, including the federal Family

Educational Rights and Privacy Act (FERPA) and subject to judicial process or subpoena. The Dean of Students or

their designee will periodically compile and release statistical data on the administration and enforcement of rules

and regulations. However, data released will not reveal the identity of individuals involved. Records will also be

maintained by offices that assist in the maintenance of individual major qualifications (i.e. education, administration

of justice and nursing), forms for graduate and professional school, and employment-background checks.

Infractions by students in certain majors may affect future employment opportunities. Students are able to review

their record at any time. This review will take place in the Dean of Students’ Office.

Records Retention Policy

All conduct records are maintained by Dean of Students’ Office for at least 7 years from the time of creation (or

time of final decision or resolution) and then are generally destroyed in accordance with University policy, except

for those that result in separation (suspension or expulsion, including from housing) and those that fall under Title

IX, which are maintained indefinitely. These records include but are not limited to notices, reports,

communications, decisions, investigative report, and/or notes, paper files and electronic records that are related to

the discipline process.

Transcript Notations

If a student is suspended or dismissed under this policy or Title IX, there will be a notation placed on the

student’s transcript during the time of separation. This notation will read ‘Suspension (Disciplinary) or

‘Dismissal (Disciplinary)’; it does not note the specific violation. The notation will be removed from the

transcript once the suspension time frame has ended. If a student is dismissed, then the notation will remain

indefinitely.

If a student withdraws or is academically dismissed without resolving a pending disciplinary matter, that student may be

issued a transcript notation at the discretion of the Dean of Students. This transcript notation will read “Withdrawal with

Conduct Charges Pending”.

A student may appeal a transcript notation following a suspension:

• After at least one year following the start date of the suspension

• After at least one year following a “Withdrawal with Conduct Charges Pending”

Transcript notations for Dismissals are not eligible for appeal.

Transcript notation appeals will be reviewed by the Dean of Students. An appeal must include a personal statement, and

may include letters of support, proof of community involvement, or any other indicators of a change in life circumstances

(counseling, treatment programs, etc.).

Health and Safety Inspections

If during a health and safety inspection a room is found to be in violation of fire safety regulations or residence life

policies, students will be contacted directly by the Office of Residence Life and a fine may be assessed. If a room is found

to allegedly violate the student code of conduct (including but not limited to alcohol, empty alcohol containers, drugs,

drug paraphernalia) the occupants of the room will receive a student conduct conference notification from a hearing

officer. Alcohol, drugs, related paraphernalia, and other prohibited items may be confiscated and/or destroyed in

accordance with university operating procedures.

Disciplinary Actions

Students who violate the university code of conduct may be subject to one or more of the following disciplinary

actions. Action may range from warning to expulsion, depending on the magnitude and specifics of the infraction.

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• Warning – a warning (either verbal or written), is an official notice to the student that their behavior has

violated the Student Code of Conduct. A letter of warning serves as notification to the student that further

misconduct/violations may result in additional disciplinary action.

• Developmental/Educational Sanction- an assigned task or tasks intended to involve the student in a

positive learning experience appropriate to the violation. Developmental sanctions include, but are not

limited to, alcohol education workshop, reflection paper, educational project, online drug or alcohol

education, and/or involvement with an established university program or activity.

• Community Restitution – uncompensated work/service on campus or off campus at a non-profit

community service agency. Students assigned community restitution may also be assigned a reflection

paper about their experience. Additionally, this may include participation in restorative practices designed

to understand one’s behavioral impact on the community.

• Restitution – compensation for loss, damage, repair, replacement or injury. This may take the form of

appropriate service, monetary or material replacement.

• Fine – a monetary fee/financial sanction imposed for specific infractions and/or cost associated with

participation in a required program.

• Loss of Privileges – denial of specific privileges for a designated period of time.

• Parental/Guardian Notification - notification of parents/guardians when a student has

violated the University’s alcohol or drug policy, when there is a serious health or safety issue

regarding a student, or if a student’s residency or student status is in jeopardy.

• Counseling/Health Services Referral – a referral to the Counseling Center or Health Services or another

appropriate office for consultation or assessment. The number of counseling sessions in which the student

participates is at the discretion of the student’s counselor.

• No Contact Order – imposed in instances where it is determined that a student may pose a threat to another

student. This order, specific to a person and/or location, prohibits the subject from having direct or indirect

contact with the person requesting the No Contact Order. The No Contact Order specifically includes

communication through E-Mail, mail, phone, instant message, text, social media, face to face, or any contact

through a third party. A No Contact Order may be imposed prior to a hearing, as a result of a hearing, or in lieu

of a hearing. Violation of a No Contact Order may result in further adjudication, up to and including interim

suspension from the university.

• Residence Hall Relocation – required assignment to another residence area.

• Residence Hall Probation – a written reprimand for violation of the Student Code of Conduct. This sanction is

for a defined period of time and includes the probability of more severe disciplinary sanctions if the student is

found responsible for any additional violations during the probationary period.

• Residence Hall Suspension – separation of the student from their residence hall for a definite period of time,

after which the student is eligible to return. Reapplication for housing does not guarantee immediate placement.

Conditions for returning to the residence halls may be specified.

• Residence Hall Dismissal – permanent separation of the student from the residence halls.

• Disciplinary Probation –a sanction indicating that a student’s behavior has placed themselves on a disciplinary

status that is close to suspension. It is imposed for a specific period of time. Any further violations while on

University Probation may result in suspension and/or dismissal from the University.

• Suspension – separation of the student from the University for a definite period of time, after which the student

is eligible to return. Conditions for return may be specified. During a period of suspension, the student is not

allowed on campus or at university sponsored events. A student’s Salve Regina credentials and e-mail/account

access will also be suspended during the time of suspension.

• University Dismissal - permanent separation of the student from the University. Student is not eligible

to reapply. A student’s Salve Regina credentials and e-mail/account access is permanently disconnected following

a dismissal.

• Withholding of Degree – The university may withhold a student’s diploma or degree otherwise earned until the

completion of the code of conduct process, including the completion of all sanctions imposed, if any.

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• Revocation of Degree – The university reserves the right to revoke a degree awarded by the university for fraud,

misrepresentation, or other violation of any rule or regulation in obtaining the degree, or for serious violations of

the code of conduct committed by a student prior to conferral of the degree.

• Unable to Re-Enroll – no longer eligible for future enrollment.

In certain situations, the Dean of Students or designee, may take Interim Action against a student. This interim action may

include but is not limited to: removal or ban from a residence hall (s) or University suspension, pending a hearing. Such

actions will only occur if, in the Dean of Students or designee’s judgment, that the student is a danger to themselves or

other members or parts of the University community, or if the student is a disruptive/disorderly community member who

is infringing on the rights of others. In such instances, the hearing officer/panel will meet with the student as soon as

practical to hear the case. As soon as practical after the interim action, the hearing officer/panel shall prepare and deliver

to the removed student a notice of charges and other information regarding the student conduct hearing process.

Students who are suspended or dismissed as a result of disciplinary actions are not eligible for reimbursement of

tuition or housing/board fees.

Return from Suspension

Once a student’s suspension period is over, the student must contact and meet with a member of the Dean of

Students’ Office to discuss readiness to return. The Dean of Students or designee reserves the right to impose

conditions on a student’s return to Salve. The student will be asked to provide evidence supporting the

completion of the conditions imposed as part of their sanction,their readiness to return to campus, and

participate successfully in good behavioral standing. The student needs to submit their readiness to return

information before the meeting and this document will be used as part of the discussion. At the time of the

meeting, any previously assigned sanctions must be completed. Not later than 10 days after the meeting, the

Dean of Students or designee will determine whether or not the student may return to Salve. The student will

receive written notice of the determination.

Failure to complete sanctions

If a student fails to complete a sanction by a given deadline, then an automatic fine of up to $100 ($50 for first

incident of failure to complete sanction; $100 every incident afterwards) will be added to the student’s account. In

certain cases, students may also be charged with additional conduct violations.

A campus department, separate from the Dean of Students’ or Residence Life offices, may place a restriction on a

student found responsible for violating the student code of conduct, such as restrictions for athletes or the denial of

access to the Study Abroad Program, On-Campus Parking, or other privileges.

Appeal Process

Appeals are not re-hearings and will not be granted based solely on a student’s disagreement with the outcome. The

Dean of Students’ Office will review all requests for an appeal to verify that it has been properly submitted. For the

duration of an appeals process, any and all imposed disciplinary sanctions remain in place pending the outcome of

the appeal absent extenuating circumstances

To initiate this process, the student must submit, on their own behalf, their appeal to the Dean of Students’ Office

within 5 days after receiving (written) notification of the initial decision. The appeal must be accompanied by the

Dean of Students’ Appeal Form (to be issued by the Dean of Students’ Office) and must include a statement

supporting the grounds for the appeal and all relevant supporting information. This will then be submitted to the

Appeals Officer.

In a situation when another Salve community member is directly affected by an incident involving violence and

the responding party files an appeal, the affected university community member is entitled to review the appeal

and submit a response for the Appeal Officer’s consideration in reviewing the appealwithin 2 days to the Dean of

Students’ Office/Appeals Officer.

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The grounds for an appeal must be based upon one of the following:

• Procedural Error: A procedural error(s) occurred during the conduct process that significantly impacted

the outcome.

• New Information: Discovery of new information, unavailable at the time of the conduct meeting, that if

introduced would have significantly affected the outcome of the conduct meeting. A detailed account of the new

information must be clearly specified. Information is not considered new if the student did not attend the original

meeting(s) or voluntarily withheld information during the original meeting(s).

Appeal Procedure

• The appeal form, along with written statement and all relevant supporting information and documentation is

submitted to the Appeals Officer.

• When there is an appeal on the grounds of new information and the Appeals Officer finds that the new

information may have significantly affected the outcome of the original hearing, then the original hearing body

will reconvene to consider the new information. This is not a re-hearing but an opportunity for the new

information to be presented by the appealing party.

• When there is an appeal on the grounds of procedural error, the Appeals Officer will determine if the procedural

error occurred, and if so if that procedural error would have significantly impacted the outcome. If so, the

university will decide if the error can be corrected and remanded back to the original hearing body, or if a new

hearing is initiated.

• All documentation is reviewed, and a decision is made within ten days of the process being initiated.

• The decision of the Appeals Officer is final and binding.

Third Parties

Attorneys may not attend student conduct conferences, conduct hearings, or meetings. Parents or legal guardians of

student, regardless of their relationship with the University, are not permitted to be present at any student conduct

conference, conduct hearing, or meeting. All questions or concerns (written or verbal) will be referred directly to the

Dean of Students of designee or the University’s legal counsel through the Dean of Students’ Office. All substantive

questions, concerns, and comments concerning student discipline, as well as any written correspondence, including the

filing of an appeal, must come directly from the student(s) involved. The only exception to this definition can be found

under the Salve Regina University Title IX Sexual and Gender-Based Harassment, Sexual Assault, Intimate Partner

Violence, and Stalking Policy, and the Salve Regina University Anti-Discrimination Policy.

Student Organizations and Groups Student Conduct

All reports of alleged violations of the student code of conduct involving a student organization or group will be reviewed

by the Dean of Students Office, which has the authority to determine whether the student organization/group as a whole,

individual members, or both should be charged with allegedly violating university policy.

Student organizations/groups may be held collectively responsible and/or in addition to individual members being

held individually responsible for violations of the student code of conduct. When allegations against a student

organization/group are made, selected officers/captains/leaders of the group are expected to represent the group as

Respondents throughout the process. A student organization/group may be held collectively responsible when

violations of the code of conduct:

• Take place at an organization sponsored event, whether formal or informal sponsorship

• Can be attributed to an organization associated or is an organization financed event

• Have been encouraged by the organization, leaders, or officers

• The student organization provided the context for the violation

In a case in which a student organization/group is charged with allegedly violating the code of conduct, the

organization will select two representatives of the organization/group (senior leaders, captains, etc.) as Respondents,

and will notify the Dean of Students Office. Serving as a named Respondent in a matter involving an organization

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or group does not automatically mean those selected representatives will face individual charges. Other members

may be requested to participate in a hearing as “witnesses”.

Student organization/group conduct proceedings very much mirror individual student conduct proceedings- being

initiated by the representatives meeting with a conduct officer for a student conduct conference. For full student conduct

process, please visit p.12.

Sanctions for Student Organizations/Groups

If a student organization is found collectively responsible for violating the student code of conduct, there are a

range of potential sanctions that can be imposed, including but not limited to:

• Written Warning- an official notice to the student organization that their behavior has violated the Student Code

of Conduct.

• Educational Organizational Sanction – an assigned task(s) intended to involve the student organization in a

positive learning experience appropriate to the violation. This may include specific training, reflection, or review

of organizational process/procedures.

• Student Organization Probation- a sanction indicating that the student organization’s behavior has placed

themselves on a disciplinary status that is close to suspension and is imposed for a certain amount of time.

Further violations during this time may lead to full suspension of the student organization.

• Loss of University Privileges- denial of specific privileges for a designated period of time. Including but not

limited to membership recruitment, access to funding, ability to reserve university space.

• Deferred Social Suspension- a warning that a student organization may be suspended or lose recognition if

found responsible for any further violations of the student code of conduct during a designated period of time.

• Suspension of Recognition- separation of the student organization from the university for a designated period

of time. During period of suspension, the student organization is not allowed to meet, hold programs, or conduct

any organizational business.

• Withdrawal of Recognition- permanent withdrawal of student organization recognition at Salve Regina

University.

The appeal process for a group or organization is the same as an individual student conduct proceeding. Please see p.23

regarding the appeals process.

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HOUSING AND RESIDENCE LIFE

Office of Residence Life Mission Statement

Within the traditions of Salve Regina University and the Sisters of Mercy, the Office of Residence Life offers students

opportunities for personal, social, and spiritual growth. We provide clean, comfortable, well maintained, inclusive living

and learning environments that enhance the goals and academic success of students, while being of service to students as

they develop a strong sense of self, belonging, and wellness.

Our trained staff of professionals and student leaders model care and the tenants of the Mercy mission in building active

and vibrant community environments, creating enjoyable programs, nurturing positive student connections, and in

applying just policies and procedures.

Office of Residence Life Vision Statement

The vision of the Office of Residence Life is to create positive and memorable experiences for our on-campus students.

Office of Residence Life Values

Caritas: We value the dignity and worth of all people, in harmony and in conflict, with humility, generosity, helpfulness,

and open hearts.

Inclusivity: We value, honor and advocate for the unique lived experience of every community member and strive to

foster equity, inclusion, and a sense of belonging on campus.

Growth: We value the individual journeys of all people in their self-development and strive to create learning

opportunities that foster intellectual curiosity, resiliency, and overall health and wellness.

Community: We value the creation of a strong network of on-campus neighbors that support each other, learn from one

another, and contribute to a healthy, vibrant, and socially connected campus.

Seahawk Living Experience

The Office of Residence Life promotes a living and learning environment that enhances a student’s ability to grow and

develop within the Salve Regina University community. It supports the mission of the University by providing an

environment conducive to the development of the educational, psychological, and social development of residents. The

department attempts to create and nurture this environment through encouragement of respect for the rights of the

individual balanced with the rights and interest of the community as a whole. All members of the residence hall

community—residents, staff, and visitors—are expected to act in a manner that demonstrates respect and consideration

for those around them. Respect for community standards is crucial to the smooth functioning of daily living and to the

achievement of community. Campus residency is not viewed as a right, but a privilege earned by demonstrating a

commitment to the University’s community standards.

The goal of the Residence Life Department is to provide high quality services, facilities, information, advice and support

regarding campus living. This section of the handbook specifies the community and behavioral standards expected in

University residence halls. It also identifies what a student can expect from the Office of Residence Life in terms of their

rights and responsibilities as a resident. If a student feels that the community and behavioral standards are not being met,

they should immediately bring their concerns forward to the Office of Residence Life. The preferred approach to

developing responsible behavior by and among residents is through advising, counseling, and positive role modeling.

As a member of the campus community, each resident has the right to:

1. Read and study free from inappropriate interference in one’s room. Unreasonable noise and other distractions

inhibit the exercise of this right.

2. Sleep without disturbance from noise, roommate’s guests, or other distractions.

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3. Expect that roommates will respect each other’s personal belongings.

4. A clean, sanitary, and orderly environment in which to live.

5. Free access to one’s room and facilities without pressure from a roommate.

6. Personal privacy. Host a guest with the expectation that guests are to respect the rights of community members.

7. Redress of grievances. Residence hall staff members are available for assistance in conflict resolution.

8. Be free from intimidation, physical and/or emotional harm.

9. Expect reasonable cooperation in the use of shared equipment and appliances (refrigerator, etc.).

10. Bring forward in an appropriate and timely manner to staff concerns about violations of community living

standards as described in this publication.

Housing Contract

To reserve a space in on campus housing, students must sign a student housing contract for each academic year. The

housing contract does not bind a student to a specific space on campus but rather on campus housing in general. Students

must sign and abide by the policies set forth in the student housing contract to receive access to their housing assignment.

Taking occupancy of an assigned residence hall assignment equals acceptance of the housing contract.

Campus Residency Requirement

As a residential campus, Salve Regina University places great value on the contributions that a quality campus experience

can make to student development. Experience has shown that campus residency during college is crucial to personal

growth and the refinement of social skills. As a result, all full-time first-years and sophomores are guaranteed housing and

are required to live on-campus.

Exemptions to this requirement are students who:

• are approved to commute from their parents’/legal guardian’s permanent residence (legal domicile).

• are married and would require housing for spouse or require family housing (spouse and children).

All resident students are required to maintain full-time (minimum 12 credits per semester) academic status.

Housing Contract Cancellation

All resident students are bound to the student housing contract and agree to abide by all regulations found therein. A

signature on the student housing contract is not required by the student to bind them to this agreement.

The housing contract binds a student to on campus housing for the entire academic year, and a student is financially

responsible for room and board for two semesters. Exceptions to this are students who withdraw from the University,

take a leave of absence, study abroad in a university approved study abroad program, or a student who requires family

housing. Students who fail to move into the residence halls or who vacate the residence halls without an approved

cancellation are responsible for the semester room and board charges.

Requests to cancel a housing contract must be submitted in writing to the Director of Residence Life to be considered for

approval. Students may be subject to housing contract cancellation fees.

Withdrawals and Refunds

A student who assumes campus residence in September is accountable for a full academic year of housing unless that

student withdraws from the University, participates in a university approved study abroad program, or is approved to

commute from a parent or guardian’s permanent residence (legal domicile). A student who wishes to change from resident

to commuter status must submit, in writing, the request to the Director of Residence Life. A student may not change

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status until approval is granted. Students who vacate a residence hall room without prior approval are responsible for the

semester room and board charges.

Resident students withdrawing from the University must report to the Office of Residence Life and other campus offices

to facilitate this process. Any refunds, if due, are processed through the Business Office (see Undergraduate Catalog).

Upon withdrawal, students must return keys to the Residence Life staff and complete check-out procedures. Students who

withdraw either voluntarily or involuntarily from University residence prior to the end of the contract period are not

eligible for a refund of the room deposit or damage deposit.

If Residence Life staff finds that a student’s behavior does not meet University standards, the student may be required to

withdraw from University housing. Immediate or twenty-four hour vacancy may be required if a student is considered to

be a danger to the campus community or themselves, or if a student is a disruptive factor to the residence community.

This provision applies even in situations when an appeal is in process.

Note: Students removed for violations of University policy are not eligible for a room and board refund.

Housing Accommodations

Housing accommodations for documented disabilities and medical conditions are determined on a case-by-case basis. To

qualify as an Americans with Disabilities Act (ADA) covered disability, a student must have a current condition that

substantially limits a major life activity, and the accommodation must be necessary and reasonable.

Accommodation requests are handled by the Academic Center for Excellence and the Office of Accessibility Services,

located in the McKillop Library, first floor, and the Office of Residence Life in Miley 013. To request housing

accommodation, both the student and a medical professional must submit the required documentation, which can be

located on the Office of Accessibility Services section of the Salve Regina website. If you have any questions, please

contact accessibilityservices@salve.edu or residencel[email protected].

Residence Life Policies and Expectations

The basic collegiate experience takes place not only in the academic environment but in all facets of university life. It is the

goal of the Office of Residence Life to help provide that community environment which is supportive of and conducive

to the maximum intellectual, psychological, spiritual and social growth of all its members. Any violation of policies and

procedures set forth in this student handbook or other Residence Life documents demonstrates disregard for the rights of

others in the University community. These actions will result in the initiation of the conduct process to ensure resolution

under the Student Code of Conduct.

These policies have been established by the University to support the educational mission, to sustain an inclusive residence

hall environment, and to safeguard the interests of the residential community. The University has a responsibility to

restrict any behavior that adversely affects others or impedes the academic success of its residents. A student alleged to

have violated the community living standards, University policy, or the terms and conditions of the Residence Life

housing contract may be involved in the disciplinary process.

Residence hall rules and regulations are known as Residence Life policies. All residents are expected to be familiar with

and abide by Residence Life policies, the terms and conditions of the Residence Life housing contract, and the Student

Code of Conduct. Violations of these standards or policies are reviewed under the Student Code of Conduct process.

Any resident who commits, attempts to commit, and/or aids others in violation of any Residence Life policy may be

subject to disciplinary action. Residents may also be subject to disciplinary action due to misconduct of their guest. Non-

resident students who engage in misconduct in any residence hall may be subject to disciplinary action under the Student

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Code of Conduct. Residents are expected to read these standards carefully and to address questions about any section for

which they need further clarification to their RA or any other Residence Life staff member.

Air Conditioners

Salve Regina University prohibits the installation of personal air conditioners (both window mounted, wall mounted, and

floor/free standing models).

Athletic Equipment and Storage/Use

The storage of athletic equipment in common areas is prohibited. Placement of this equipment in rooms is based on the

approval of the athlete’s roommate(s). The use of sporting equipment including, but not limited to, balls, bats, hockey

sticks, frisbees, surfboards, rollerblades, hoverboards, skateboards, bicycles, e-bikes, etc. is prohibited within residence

halls and apartments.

Bunk Beds and Lofts

Students are not permitted to tamper with or remove any university furniture. Bunking, debunking or removal of beds or

any other university furniture is prohibited. Certain rooms on campus are provided with loft units to accommodate

residents due to the size of the room. Loft units are not to be moved to other rooms. Should you wish to lower the loft

unit or bunk/debunk a bed, please file a “Request Building Repair” facilities request, or if you have questions regarding

furniture in your room, please contact your Area Coordinator. Beds should not be lofted without proper lofting materials

(which are approved through Residence Life and provided by Facilities).

Common Area Damage (Group Billing)

All members of a community share responsibility for all vandalism that occurs within the common areas of residence

(study rooms, halls, lounges, elevators, common bath, etc.). Costs associated with common area damages are shared

equally among all residents of that area. However, after a full investigation, if the Residence Life staff is able to ascertain

the parties responsible for damage, then all fines will be redirected to those individuals.

Damage Billing

Students will be held financially accountable for all room damage, other than normal wear and tear and the restoration of a

room to its original condition. Whenever possible, individual students identified as responsible for damage will be billed.

However, when an individual cannot be identified, all occupants of the room may be charged for damages. End of year

damage bills are placed on a student’s account after all buildings are closed and a full assessment is completed. Students

must respond in writing, to the Office of Residence Life to convey disagreement with any of the charges by the last Friday

in July at 5pm.

Dining Services

All regulations governing food services will be coordinated by the Director of Dining Services and distributed in an

appropriate manner. Appropriate behavior and dress in the dining hall is expected.

https://salveregina.sodexomyway.com/index.html

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Family Housing

Family housing is not currently offered at Salve Regina University. The Office of Residence Life is available to offer

resources to assist families with finding off campus housing.

Fire Safety Regulations

In the event of a fire, the nearest fire alarm pull station should be pulled. If possible, telephone the DPS using the

emergency telephone number 401-341-2325. The DPS has direct telephone lines to the Newport Fire Department. If you

decide to telephone 911, be sure to provide your specific building/room location. If possible, after calling 911, telephone

Salve Regina DPS at 401-341-2325.

Fire safety regulations are established and maintained by the Director of DPS. All fire and safety hazards are prohibited in

the residence halls. These include, but are not limited to:

Open flames and objects that create them, flammable material and decorations or furnishings that use them, candles,

candle/wax warmers, incense, paper lanterns, ceiling decorations within 6 feet of smoke detectors, wall coverage beyond

10%, any decorative wall hangings larger than 3x5, space heaters, electric blankets, halogen lamps/bulbs, multi bulb lamps,

free standing lamps with plastic shades that may melt or catch fire, all smoking devices, hookah pipes, and other similar

smoking devices, neon signs, hover boards, multi-socket wall outlets, torch lighters, propane, butane, live/cut

trees/wreaths.

The following items are also prohibited from residence halls and ONLY permitted in kitchens as listed below:

cooking appliances

hotplates/griddle

rice cookers/crock pots

toasters

toaster ovens

panini press

Airfryer

Instant Pot

• Countertop appliances listed above should not be operated while placed underneath upper cabinets.

• Countertop appliances should be equipped with an automatic shut-off feature.

• Smoking/vaping is prohibited in the residence halls. Any devices such as vape pens, electronic cigarettes etc. will

be confiscated if they are used inside residence hall spaces.

• Any electric motorized devices such as E-bikes, scooters, hoverboards, etc. are required to be equipped with an

automatic shut-off when fully charged. Failure to be able to furnish documentation of automatic shut-off upon

request will result in removal of the device.

• Gas powered mopeds are prohibited from being stored indoors in any location.

• Clothes irons are permitted but MUST be equipped with an Auto Shut-Off feature.

• All extension cords, except for a single socket heavy duty cord, are prohibited. This cord should be used to extend

the reach of a surge protector.

• Areas of ingress and egress, from both individual rooms and common areas of residence halls, must be kept

unobstructed.

• Tampering with or misuse of fire safety equipment is prohibited and may result in dismissal from the residence

halls and the University, in addition to a fine up to $500.00.

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• Students who do not immediately vacate a building during fire alarms or drills and/or do not remain on scene for

the fire safety address from Residence Life Professional Staff may be referred to the Student Code of Conduct

disciplinary process.

• Students can be held financially liable for replacement of items damaged or destroyed as a result of a fire and/or

safety violation and may face criminal charges.

Students who do not immediately vacate a building during fire alarms or drills may be referred to the Student Code of

Conduct disciplinary process. After evacuating the building, resident students should gather in the designated area and

listen to a fire safety speech from Residence Life Staff.

Furniture

●

Any University-issued furniture in your room may not be removed and should not be moved between rooms.

Removing furniture from the room could result in a fine.

●

Disassembling University furniture is not permitted.

●

Furniture is provided for residence hall public areas (e.g., lobbies, lounges, kitchens) for the use of all residents

in the building. It is important to take care of the furniture so it can be enjoyed by all residents of the building.

Furniture must remain in these areas and may not be moved into student rooms.

●

Furniture removed from the common spaces is considered theft of university property, which could result in

criminal and/or university conduct charges.

●

Your residence hall community may be billed if public area furnishings are vandalized or stolen. If you notice

missing furnishings or damages, please contact a Residence Life staff member.

Health and Safety Inspections

Health and safety inspections of student rooms, corridors, and common areas will be conducted during the academic year

by a member of the Residence Life staff. One announced inspection will occur before the end of October. A notice with

the date and purpose will be prominently posted in residence halls at least 24 hours ahead of time. Unannounced

inspections can occur at any time. When a student’s room is unoccupied at the time of inspection, a master key will be

used to gain entrance and a notice of the inspection will be communicated to the student’s Salve email address. If during a

health and safety inspection a room is found to be in violation of fire safety regulations or residence life policies, students

will be contacted directly by the Office of Residence Life and a fine may be assessed. During the inspections, your room,

outlets, wall decorations, and general cleanliness will be assessed. Your personal items will not be searched.

If a room is found to allegedly violate the student code of conduct (including but not limited to alcohol, empty alcohol

containers, drugs, drug paraphernalia) the occupants of the room will receive a student conduct conference notification

from a hearing officer.

Prohibited items will be confiscated in the interest of safety and may not be returned until the end of the semester, if at all.

Re-inspections will be completed to ensure that prohibited items have been removed and/or any failures have been

corrected. Procedures for picking up confiscated items will be outlined in the violation report. Policy violations discovered

during health and safety inspections will be referred to the student conduct process.

Commonly confiscated prohibited items include:

• Candles

• Wax warmers (Scentsy, etc.)

• Hot plates, grills, appliances, etc.

• Extension cords

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• Empty alcohol bottles used for decoration (if under the age of 21 or living in a substance free community)

• Halogen, “octopus”, torchiere lamps with exposed bulbs

• Multi-plug adapters, such as cube adapters, outlet splitters

Keys/Room Combinations

During the residence hall check-in process, residents are issued room keys or combinations by their Residence Life staff.

Keys may not be duplicated, and combinations may not be given out to any student other than the resident(s) of the room

the combination belongs to. Students will receive a charge if a key is lost, or a room combination needs to be changed for

reasons other than maintenance. Additional charges may be applied if building safety is compromised in this process.

Lockouts

• If you are locked out of your room, contact a Residence Life staff member in your building to assist you.

• If your lockout occurs Monday-Friday between the hours of 8:30 am and 4:30pm and you cannot find a RA or

AC, contact the Office of Residence Life at 401-341-2210. You will be directed to come to the Office of

Residence Life, and we will issue a loaner key. The loaner key is to be returned 24 hours after it is issued.

• If you cannot find a RA or AC to assist you, contact DPS at 401-341-2325

Lost Keys/Room Combination Changes

Students will receive a charge if a key is lost, or a room combination needs to be changed for reasons other than

maintenance. Additional charges may be applied if building safety is compromised in this process. Students who lose a key

must file a lost key report within the DPS located in Tobin Hall. Once the report is filed bring a copy of the lost key

report to the Office of Residence Life, located in Walgreen Admin Wing, submit the report and a replacement key will be

issued.

To request a room combination change, contact your area coordinator.

Move In Policy and Procedure

Students must check into their building in order to receive their keys/combinations. During the residence hall check-in

process, residents are issued room keys or combinations by their Residence Life staff. Keys may not be duplicated, and

combinations may not be given out to any student other than the resident(s) of the room the combination belongs to.

By signing your online Room Condition Report, you have agreed that you will leave your room in the condition in which

it was received. Although the university understands that regular wear and tear will occur, you should immediately report

any vandalism or damages to your RA or AC.

Move Out

Students must check out of their building at the end of the semester or if they withdraw or take a leave of absence prior to

the end of the semester. Residents will move out all belongings from their assigned space and make an appointment with

their Resident Advisor to check out of their room. Students are able to leave belongings in their rooms during break

periods. RAs will complete an assessment of the condition of the room and will collect any keys if applicable. During

normal end of semester closings students should abide by any checkout procedures as outlined by the Office of Residence

Life.

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Noise and Quiet Hours

Students are always expected to consider other residents as well as neighbors and to maintain noise levels that do not

extend beyond the immediate listening area or outside the residence hall. Loud or boisterous behavior is disruptive and

unacceptable. Each resident is responsible for keeping noise levels to a minimum at all times. Noise and other conduct

that disrupts study, sleep, and quiet hours (as determined below), or other normal activities within a hall are strictly

prohibited.

Specifically, quiet hours in all residence halls are 9:00pm to 9:00am during the week, and 11:00pm to 9:00am on weekends.

Twenty-four-hour quiet hours go into effect during final exam weeks in December and May.

During quiet hours, residence halls should be free from interfering noises. Courtesy hours are in effect 24 hours daily.

Non-quiet hour periods do not necessarily mean “noisy” periods. At no time should amplified sound be directed out of

windows.

Personal and Community Safety

Behavior that is disruptive to orderly community living but does not cause serious physical injury is considered disorderly

conduct and is prohibited. This includes, but is not limited to, throwing items in the hallways or creating a health or safety

hazard. Any behavior that results in or could reasonably cause life threatening physical injury or serious property damage

is prohibited.

Pets

Pets, other than fish in ten-gallon or smaller aquariums, are not permitted in any residence facility.

Emotional support animals (ESA) and service animals are not considered pets and are governed by ADA and Fair

Housing Act regulations regarding physical, mental, and psychological disabilities. ESA and service animal policies can be

located on the disability services section of the Salve Regina University website. ESA and Service animals must be

approved before being brought to campus.

Refrigerators and Microwaves

Each residence hall room is allowed one mini fridge (3.2 cubic feet maximum) and microwave (.7 cubic feet maximum).

Any questions regarding the size of these appliances should be made to the Office of Residence Life.

Residence Hall Alcohol Policy

Salve Regina University extends the privilege of possessing alcohol to those students 21 years of age and older in

designated areas. Students who are 21 years of age and older agree to behave in accordance with University policies and

procedures governing alcohol on campus and appropriate student conduct.

Designated residence halls in which alcohol is permitted for those students 21 years of age and older are:

Nethercliffe Carriage House

Nethercliffe Main (unit 2,3,6 only)

Graystone Apartments

Fairlawn Apartments

Stoneacre Apartments

204 Ruggles

134 Webster (unit 3 only)

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26 Lawrence

80 Victoria

74 Victoria

87 Victoria

French Cottage

Note: These designated residence halls are subject to change at any time during the academic year and may change year to

year.

In designated areas where alcohol is permitted the following policies apply:

1. Possession by a student, 21 or older in a designated area may not exceed the following limits of alcohol (limits

apply to full, partially full and empty containers): Twelve 12-ounce beers, malts, coolers, Or Two 750 ml. bottles

of wine, Or one 750mL bottle of hard liquor up to 100 proof.

2. Students may not possess full or empty common sources of alcohol regardless of size. A common source of

alcohol includes, but is not limited to: kegs, pony kegs, beer balls, punch bowls, jello shots, etc.

3. Hard liquor over 100 proof is not permitted. (Grain alcohol, 151 Rum etc.)

4. The total amount of alcohol in a student’s room, apartment or suite may not exceed the total amount permitted

for each resident age 21 or older. All alcohol must be stored in an enclosed area.

5. Possession of a drinking game or the use or possession of a board game, game table, ice luge, drinking funnel,

beer tap or other device that promotes or encourages abusive drinking is not permitted. Possession of flags or

decorations which promote excessive drinking is also prohibited and are subject to confiscation.

6. A gathering of students where alcohol is present and being consumed cannot consist of more than double the

occupancy of that specific room, apt. or suite (including the residents of that area) and all guests present must

possess IDs specifying proof of age 21 or older. No guest under 21 is permitted at gatherings where alcohol is

present.

7. A gathering of students may be terminated at any time when University officials determine the gathering presents

a threat to the health and/or safety of the community, is a disruption to the community, or is in violation of any

University policies.

8. The University reserves the right to limit and/or dispose of any excessive or unsafe amounts of alcohol at the

discretion of University officials. The regulation or limitation on possession and storage in no way is meant to

suggest that the consumption of the permitted amounts or any variation of during a single episode is safe, healthy

or appropriate.

9. Alcohol is not permitted in any residence hall common area. The consumption of alcohol is limited to the indoor

area of the host’s residence only. Under no circumstance shall an open container of alcohol be permitted

anywhere outdoors. Students must not disrupt the learning and living activities of others.

10. An individual student’s privilege to possess alcohol may be terminated or suspended at any time based upon

violation of this policy, violation of law, misuse of alcohol, or other failure to prove responsible use. The

University reserves the right to determine the responsible use of alcohol under all circumstances.

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11. Because the health and safety of Salve Regina students is of paramount importance, we ask that if at any time you

feel a fellow student is at risk due to alcohol consumption, you immediately contact your RA, Area Coordinator,

or the DPS at (401-341-2325).

12. Students found under the influence of alcohol may be required to be transported to the hospital for treatment, if

deemed necessary by a university official.

13. Use of empty alcohol bottles in a student’s room for decoration is prohibited. Possession of shot glasses even as

decorations in first year and sophomore halls is prohibited.

14. The University has issued a ban on any caffeinated alcoholic beverages or alcoholic energy drinks, e.g. “Four

Loko.” There has been an increasing number of serious alcohol related incidents across the country involving

such drinks and the imbibing of such beverages is not consistent with the current policy that permits the safe,

social consumption of alcohol.

Residence Hall Visitation and Guest Policy

Visitation by guests to a residence hall floor, room or apartment is permitted during the following times: 10:00 a.m. to

midnight before class days (usually Sunday-Thursday) and 10:00 a.m. to 2:00 a.m. before non-class days (usually Friday and

Saturday).

Visitation privileges require the approval of all roommates residing in that unit. Non-University guests are subject to the

same rules and regulations as Salve Regina University students and must be informed by their host of Residence

Life/University policies and conduct. As hosts, students are responsible for the action of guests at all times. The following

rules apply to all guests who visit any residence facility:

• Hosts must always accompany the guest while in residence hall living areas. Hosts will report violations to the RA

who will inform the area coordinator.

• Guests are welcome only when the roommate(s) have been informed.

• If guests do not comply with residence policies, guests may be told to leave the campus.

Generally, students are limited to one guest at a time. Situations where two guests could safely and comfortably be housed

will be considered by the RA and the area coordinator. Guest-related activity that distracts residents from study or rest

during quiet hours will not be tolerated. Overnight guests may stay for a two-night maximum during a 7-day period.

Guests must be at least 16 years of age.

If a guest of a Salve student violates the student code of conduct, the Salve host may be held responsible for those guests’

actions. The University also reserves the right to remove and ban all guests from campus.

Room and Common Area Responsibilities

Students are responsible for the condition of their rooms or apartments and all University property found therein. Relative

to contents and conditions, all rooms are inventoried at the beginning of each academic year and as part of the room

change process. To avoid room damage, students are asked to decorate with care and leave the room in the condition it

was when they arrived. This includes removing trash and repositioning furniture to its original location. The Office of

Residence Life reserves the right to inspect a room at any time.

Room and Common area policies:

• Students are not allowed to drill holes, hammer nails, or cause any other kind of damage to their room.

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• Postings of any kind, other than a name tag and non-flammable message board, are prohibited on room doors.

• It is prohibited to post any material in common areas of residence halls that are not approved by the Office of

Residence Life, including, but not limited to: taping flyers/handbills to hallway walls, placing them under doors

and/or taping flyers/handbills to doors. For more specific posting guidelines see the Office of Student

Engagement, Gerety Hall.

• Cinder blocks are prohibited in all residence facilities because of the damage, maintenance, and safety hazards

they pose.

• Plastic bed risers are also prohibited, because of the safety hazards they pose. The beds themselves rise to about

three feet above the ground.

• Corridors are areas of egress and must be kept clear of all objects such as trash, bicycles, furniture, drying racks,

athletic equipment, etc.

• The use of rocks/stones to prop room doors is prohibited as they may cause damage to the doors.

Rubber/plastic door stops or other soft door props are recommended.

Furniture cannot be arranged in a manner which fully or partially blocks physical access into a room. There must be an

entry space into each room; a person should not have to turn sideways or squeeze in to enter or exit a room. Nothing

should be impeding the opening of the entrance door—there should be full clearance. All University supplied furniture

must remain in the room at all times or a charge will be assessed to each student of the room.

Attachments are not permitted on the ceiling or sprinkler heads and pipes (including tape, string, stickers, privacy sheets,

or curtains). All rooms must have a fire exit chart provided by the University on the back of the room entrance door. The

chart must not be covered.

Students are responsible for all items in their room, even if they, the assigned residents, are not physically present when

items that violate residence hall policies are present. This includes but is not limited to: alcohol, empty alcohol containers,

etc.

Room Assignments

The Office of Residence Life supervises the assignment process including roommate selection and room changes. The

only students authorized to live in a space are those assigned by the Office of Residence Life. A person found to be living

in a room that is not assigned to them may be held accountable through the Student Code of Conduct. The assigned

student to that space may also be subject to disciplinary action. Room changes require formal documentation, which is

available after meeting with the area coordinator. Room changes made without formal documentation are considered

policy violations and may result in disciplinary action.

Room Change Policy

The RAs and ACs are here to assist you with issues that may arise in your current space and can help facilitate mediation.

The room change process is the last option after all attempts to mediate or otherwise resolve a roommate conflict have

been exhausted.

If a resident student has already met with the RA and would still like to change rooms, they can contact their area

coordinator and schedule a meeting to discuss their room change options. The area coordinator may determine that

mediation needs to occur between the conflicting parties before any room change requests are granted.

• Room changes may not be accepted within the first 2 weeks of the fall or spring semesters, allowing staff to check

in students and determine if there are available spaces.

• If a room change is granted and an offer is made, a student has 24 hours to accept or decline the offer. If

accepted, students will then be given a date to move to their new room. Students cannot occupy 2 rooms.

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• If a room change cannot be processed due to unavailable space, Residence Life will continue to review the request

until a change is made.

• A room change form must be completed with signatures from the student and all area coordinators involved.

• Students will not be given room combination/keys and building card access will not be changed until student is

packed and ready to move.

• Students cannot occupy two rooms and must move all belongings to their new assignment in the same day.

Unauthorized room changes are considered a violation of the student code of conduct. Any student making a room

change without approval from the Office of Residence Life may be subject to disciplinary action or may be reassigned to

his/her original assignment.

The Office of Residence Life seeks to provide housing for as many students as possible and to maintain a residence hall

environment that is conducive to students’ development. To affect these goals Residence Life reserves the right to

assign persons to all vacant spaces, to make room changes, and to approve/refuse room changes. Residence Life

may administratively assign a student to a vacancy. If a student has difficulty making a change, the Office of Residence

Life may make an administrative reassignment to another space.

Room Inspections/Search

A room or apartment is a student’s home while at Salve Regina University, and students have the right to privacy in that

space. However, the University reserves the right to enter a student room to provide maintenance or housekeeping

services, to conduct sanitation and safety inspections, or to recover University property. Residence Life and/or DPS staff

have the right to enter a student room in the event of an emergency to protect life or property. Residence Life and/or

DPS staff also have the right to enter a student room if they have reason to believe that an imminent hazard to the

property and/or resident(s) exists and to remove or correct any hazard discovered. The University reserves the right to

investigate and conduct a search throughout a student’s room and personal contents, including backpacks, when there

exists a clear indication or reasonable cause to believe that there is a violation of an established regulation such as the

presence of alcohol and other drugs. The occupants of a room or apartment being searched need not be present.

Room Selection

Room selection for returning students for the next academic year is conducted in the spring semester. Only currently

enrolled and registered students may participate in room selection. Rising junior and senior students must register to

participate in the room selection process. Rising sophomore students must be academically registered full time (12 credits

or more) for the following fall semester in order to participate in room selection. The online room selection process is

completed using the MyHousing application.

Junior and Senior Resident Room Reservation and Occupancy

All rising juniors and seniors interested in housing must register for on campus housing by the appropriate date prior to

the desired year of residency. Prior to the receipt of a room or apartment in room selection, the student must sign a

student housing contract and agree to abide by all regulations found therein.

Even in apartment housing, all students must vacate their rooms/apartments during all scheduled vacations

(Thanksgiving, Spring Break, and Easter) and in December and May, no later than 24 hours after their last exam or at hall

closing time, whichever comes first. During the University break between fall and spring semesters, all residence halls are

closed, and all residents must vacate the premises. During the final closing at the end of the spring semester, all students

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must follow the check-out process established by their hall staff or face an administrative fee. Graduating seniors who are

resident students are allowed to occupy their room through graduation in May.

Screen, Window and Balcony Policy

Students are prohibited from removing or tampering with window screens in any part of a residence facility. Under no

circumstances are students allowed to sit in, lean, climb, or throw objects out of any window in a residence hall or

apartment. Moreover, students are prohibited from going out on any balcony, roof or fire escape in a residence facility

except in case of fire.

The following actions regarding your windows and screens are prohibited:

• Obscuring or blocking windows

• Throwing, dropping, projecting, or hanging anything from the window

• Use of windows as an entrance or an exit, except in an emergency

• Tampering or removal of window screens, latches, or apparatus

• Opening windows while running the AC system

• Not having a screen in an open window

Smoking & Vaping

Smoking and vaping of any kind, including e-cigarettes (e.g., JUUL), is prohibited in residence halls, in entryways or within

50 feet of residential facilities. E-cigarettes are subject to confiscation if used within the residence halls.

Trash/Recycling

The disposal of trash or refuse anywhere on campus, including campus facilities, except in properly designated trash

receptacles, is prohibited. This includes placing cigarette butts in the correct receptacles. Recyclable materials should be

disposed of in clearly labeled recycling bins located in or near all residence halls.

Leftover foods, food waste, and food containers should be disposed of in trash receptacles/dumpsters near your residence

hall, NOT in the lounge or bathroom trash receptacles.

Bathroom sinks should NEVER be used for disposal of food scraps. These wastes will create plumbing and sanitation

problems. Likewise, toilets should not be used for scrap disposal.

It is your responsibility to keep your room clean and to take your trash to the dumpster on a regular basis. Room trash

containing food waste should be removed to a trash dumpster daily. Leaving personal trash in hallways, common areas,

bathrooms, etc. is prohibited.

Vacancies

All vacancies are considered available space and must be accessible to other students looking to change rooms. In such

cases, the resident(s) assigned to the room with a vacancy has three basic options:

1. invite someone to move into the space

2. request to move to a different space

3. have the Office of Residence Life assign a roommate to that space

Residents are given a set amount of time to choose their option before Residence Life would manage the vacancy

administratively.

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Requesting to leave a space vacant is not an option. Under no circumstance should a student consider a vacant

space their own or cause circumstances that will prevent other students from considering it a possible room for

them to move into. Residents with an open bed in their room should create a welcoming environment to any new

student assigned to that space. All furniture, including the bed, desk, wardrobe and closet, must be left assembled and set

up in the room so that another student can easily move into the space.

If a student fails to comply or obstructs this process in any way, that student may be held accountable through the Student

Code of Conduct. This policy does not intend to create an uncomfortable living situation for any individual, but to ensure

that all students have access to available space.

Vacation Periods

All residence halls are closed during Thanksgiving, Winter, Spring, and Easter break periods. All students are expected to

vacate the residence halls by the specified time scheduled. Residence Life and Academic calendars, which can be found on

the Academics section of the Salve Regina University website, are made available one year in advance, therefore students

are required to be familiar with University vacation periods and plan accordingly. Guests are not permitted in housing

during vacation periods.

Only those students who make a request through the Office of Residence Life will be considered for approval to stay

during the break periods. Students with University business, scheduled classes, or long-distance travel from outside the

northeast will be considered for break housing.

During the University break between the fall and spring semesters, all residence halls are completely closed, and all

residents must vacate the premises. The only exceptions will be those given permission to remain on campus during break.

Students may not enter residence halls or apartments during University vacation periods. Moreover, students must leave

rooms, hallways, and lounges clean and orderly by:

• Emptying trash and taking it to designated collection points

• Emptying and defrosting refrigerators (during certain breaks)

• Unplugging all electrical equipment

• Locking windows

• Checking out with the resident advisor

All students must vacate their rooms or apartments in December and May, 24 hours after their last exam, or at hall closing

time, whichever comes first. During the final closing at the end of the spring semester, all students must follow the check-

out process established by their hall staff or face an administrative improper check-out fee. Students are expected to

familiarize themselves with all closing procedures and to check out appropriately whether using regular checkout or

express checkout where available.

Early Arrivals

All students are expected to arrive at the residence halls on the dates predetermined by the University. These dates are set

for specific reasons and apply to contracted room and board rates. Academic calendars are made available one year in

advance, therefore students are required to be familiar with University opening dates and plan accordingly. Academic

calendars are accessible under the Academics section of the university website.

To arrive on campus prior to a scheduled arrival date, students are required to fill out an Early Arrival Request form. Only

pre-approved students can arrive to campus early. We require students to apply and receive permission to arrive early for

several reasons, including safety and security of our halls and residents.

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Students are eligible to arrive to campus early for the following reasons:

• A student has an exceptional travel distance (outside the northeast) from home to campus. Local residents are not

eligible for early arrival.

• A student is required to return early in order to participate in a University sanctioned event, sport, or activity. A

group advisor/coach is required to provide the Residence Life Office with a list of students pre-approved for

early arrival.

Any student found to be occupying campus housing without authorization prior to the scheduled arrival date may be held

accountable through the Student Code of Conduct.

Meal plans are only available during normal academic semester dates. Early arrivals will need to make their own

arrangements for meals on dates outside normal academic calendar dates.

Resident students are not permitted to stay with an approved early arrival as a guest. Each resident student who wishes to

arrive on campus early must be approved individually and then would reside in his/her own assigned room or arrive on

the designated move-in date if the request is not approved.

Late Departures

All students are expected to depart the residence halls on the dates predetermined by the University. These dates are set

for specific reasons and apply to contracted room and board rates. Academic calendars are made available one year in

advance, therefore students are required to be familiar with University closing dates and plan accordingly. Academic

calendars are accessible under the Academics section of the university website.

To depart the residence halls after a scheduled closing date, students are required to fill out a Late Departure Request

Form. Only pre-approved students can depart after the official closing date/time. We require students to apply and

receive permission to depart late for several reasons, including safety and security of our halls and residents.

Students are eligible to depart campus after a schedule closing date for the following reasons:

• A student has an exceptional travel distance (outside the northeast) from campus to home. Local residents are not

eligible for late departure.

• A student is required to stay on campus in order to participate in a University sanctioned event, sport, activity, or

scheduled class. A group advisor/coach is required to provide the Residence Life Office with a list of students

pre-approved for late departure.

Any student found to be occupying campus housing without authorization beyond the scheduled departure date may be

held accountable through the Student Code of Conduct.

Meal plans are only available during normal academic semester dates. Late stay students will need to make their own

arrangements for meals on dates outside normal academic calendar dates.

Resident students are not permitted to stay with an approved late stay as a guest. Each resident student who wishes to stay

on campus after official closing dates must be approved individually and then would reside in his/her own assigned room

or depart on the designated move-out date if the request is not approved.

Services and Resources

Facilities Department

Salve Regina University Facilities Department is responsible for all tasks associated with the maintenance and repair for

campus apartments, residence halls and other facilities. The Facilities staff of carpenters, electricians, painters, plumbers

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and trades workers help to maintain a quality living environment for students. The Facilities staff is available from 8:00

a.m. to 4:00 p.m. Monday through Friday.

Facilities Request

Throughout the year you may notice that your room needs some basic maintenance (light bulb burnt out, window won’t

shut, etc.). If you have a routine maintenance request, submit a Salve Regina University Facilities Request form online by

using the Building Repairs Request system. You can also use this system to track the progress of your request.

The Building Repairs request form can be found by logging onto Campus@Salve portal and using the search

bar, search for “Building Repairs.”

It is the responsibility of any student/resident, who notices a needed maintenance or repair work item, to submit a

maintenance request or to inform their Resident Advisor or Area Coordinator. Work will be completed as soon as

possible but will be prioritized according to its urgency, type of repair, and date received.

Emergency Facilities Request

Emergency Facilities Requests refers to repairs that are necessary to either eliminate a clear threat to life or safety or to

prevent extensive building damage.

In case of an emergency, during business hours, 8:30 a.m. to 4:30 p.m. Monday through Friday, contact the Office of

Residence Life (401) 341-2210 or DPS (401) 341-2325. After hours, contact DPS (401) 341-2325.

If it is determined that your maintenance problem cannot wait until the next day, a member of our facilities team will be

contacted to respond as soon as possible.

My Requests

The progress of your maintenance requests can be tracked by clicking on the “My Requests” tab after you login to

“Request Building Repair.”

Note: Submitting a maintenance request form does not make resident students exempt from damage charges. If the

damage is not from normal “wear and tear,” residents can be held accountable and billed for the caused damage.

Heating and Cooling

Room Temperature Controls-Heat

Residence Halls are heated through a variety of systems. Residence hall heating systems are enabled by outside air

temperature and will not run when outside temperature exceeds 50 degrees Fahrenheit.

Please do not open your window in winter to control temperature. Submit a Building Repairs Request to report any

heating concerns.

efore submitting a facility request for heat related issues:

• Check your thermostat.

• Make sure your windows are closed and locked in order to prevent drafts and heat loss.

o If you have trouble closing a window-please submit a Building Repairs Request

• Keep heaters clear of furniture, bedding, clothing. This helps keep warm air circulating and distributes heat

throughout the room.

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Apartments and houses with thermostats located in common areas and can be adjusted by residents:

Fairlawn Apartments, Stoneacre Apartments, Graystone, Nethercliffe, Nethercliffe Carriage House,

French Cottage, 204 Ruggles, 26 Lawrence, 74 Victoria, 80 Victoria, 87 Victoria, Hedges, Narragansett 1 & 2

Buildings with thermostats located in rooms and can be adjusted by residents within 3 to 4 degrees of the

maintained hall temperature (between 68 and 72 degrees):

Miley, Walgreen, Hunt/Reefe, Moore, Wallace, Young, Carolyn House

uildings with thermostats in common hallways and radiator controls in each room:

Watts-Sherman, Narragansett Main, Ochre Lodge

Room Temperature Controls-Cooling

Residence halls with air-conditioning:

Walgreen, Wallace, Young, Graystone

Air-c

onditioning is typically available between early June and late September. Once the buildings' systems are switched to

heat in early October, air-conditioning is not available until the end of the heat season. The system is monitored by

Facilities and residents can adjust the thermostat of their rooms within 3 to 4 degrees of the maintained hall temperature

(between 68 and 72 degrees)

To help to reduce humidity and allow your cooling unit to work properly, keep windows closed when the air

onditioning is on. Report any issues immediately by submitting a Building Repairs Request.

Personal Property Damage or Theft

The University does not assume responsibility for damage or loss of any personal property during the school year or

vacation periods. No storage is provided in any residence facility. Any theft or damage should be covered by parent or

guardian homeowners or renter’s insurance policy. Please check to see if you have suitable coverage in the event of a loss.

If there is not suitable coverage, please note that the University offers supplemental personal property insurance through

National Student Services, Inc.

The Student Personal Property Insurance plan offers varying amounts of coverage and

deductibles for an annual premium. Information is available about this plan from the Business Office. Insurance coverage

is advised. Please know that the University will not tolerate the theft of personal or university property at any time.

Pest Control

We strive to maintain a quality living environment for residents, but sometimes unwanted visitors (mice, insects, and other

pests) may try to enter the halls. Our Facilities staff works closely with the Office of Residence Life staff and DPS to

respond to any concerns that are reported within the community.

A contracted exterminator is on campus once a week (Mondays) to perform routine inspections and treatments and to

respond to specific areas of concern. Students may report any concerns to Salve Regina University Facilities by submitting

a Building Repairs Request.

It is important for residents to be mindful of general health & safety guidelines to prevent unwanted pests in the residence

halls. Below are some tips:

• Do not leave food out over night; keep all food stored in a refrigerator or in pest-proof containers made of

plastic, metal, or glass with tight-fitting covers.

• Remove all food or spilled drinks from surfaces with soapy water.

• Take garbage out regularly.

• Remove boxes, cardboard, newspapers, bags, and other unnecessary items that can clutter rooms.

Submit a work request for any concerns so that the issue can be treated in a timely manner.

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Housekeeping

Housekeeping is responsible for general cleanliness of common areas of residence halls. Housekeeping clean common

area bathrooms in Miley hall daily and Walgreen Hall twice per week throughout the fall and spring semesters.

Laundry

Students have access to laundry facilities within their residence hall or in a designated adjacent building.

Mail Services

Mail Services is located on the garden level of the McKillop Library. Students receive a notification via email when they

have received a package and that it is available for pick up.

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POLICIES AND PROCEDURES

ALCOHOL AND OTHER DRUG POLICY

Alcohol and other drug use and guidelines apply to all members of the University community including their visitors and

guests. No person under 21 years of age is allowed to drink alcoholic beverages in the State of Rhode Island. The use of

illegal drugs by persons of any age is a violation of State law.

No person may purchase, procure, sell, deliver, serve, or give alcoholic or intoxicating beverages to a person under 21

years of age. Behavior from excessive drinking, drugs or other substances that infringes upon the rights of others will not

be tolerated. Use, possession, being in the presence of or distribution of illegal drugs or paraphernalia by students,

roommates and guests is prohibited both on University property and in off- campus settings.

State Law

Students in violation of Salve Regina University’s Student Code of Conduct in regard to alcohol, substances, products and

drugs may be referred to the State of Rhode Island for prosecution. The General Laws of Rhode Island and/or The City

of Newport Municipal ordinances include penalties (which are subject to change) as follows:

1. A minor possessing an alcoholic beverage faces a fine of up to $1,000 and/or community service and/or suspension of

license.

2. Procurement of alcohol for a minor is a misdemeanor/arrestable offense and is punishable with a fine of $500 and/or

community service.

3. The use of false identification (misstatement/misrepresentation of age) or of another’s driver’s license (misuse of

license) to obtain alcohol may result in a $1,000 fine

4. Possession of practically any controlled substance may be considered a felony with an accompanying fine of over $1000.

The possibility of a one-year jail term and a permanent criminal record also exists.

5. Possession of any controlled substance with intent to sell is an automatic felony and invariably results in a prison term

and a fine exceeding $1,000. A lifelong criminal record is assured.

6. Operating a motor vehicle under the influence of drugs or alcohol can lead to suspension of one’s driver’s license, a

fine, and/or jail time.

Cannabis

In accordance with federal law, Salve Regina University will not allow the possession or use of cannabis on campus

grounds (including parking lots), within residence halls, in university owned buildings, or at campus sponsored events.

While it is understood that a student may have a state issued medical cannabis card, the university follows federal laws and

regulations, and therefore even if a student possesses a medical cannabis card, possession and/or use of cannabis on

campus is prohibited.

If a resident student is registered as a medical cannabis user, that student may only possess and use medical cannabis at off

campus locations. A resident student may apply to be exempt from the residency requirement or may apply to break their

housing contract once they obtain a medical cannabis card. To request exemption from the residency requirement based

on the need for medical cannabis, students may contact the Office of Residence Life at resid[email protected]

Students found in violation of student code of conduct Offenses involving Drugs, Substances, and/or Products will be subject to

appropriate sanctioning and will not have their medical cannabis or paraphernalia returned, regardless of medical cannabis

card ownership.

The Risks

The social costs of drug and alcohol abuse are well known. Injuries, fatalities, violent crimes, arrests, and ruined

relationships result from excessive drinking or drug abuse. These factors can have adverse physical and psychological

effects. Alcoholism and drug addiction cause irreparable damage to vital organs, including the brain, and may cause severe

emotional disorders that can destroy lives and future careers.

Resources

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On-campus:

Health Services Office: 401-341-2904 – Lower level of Miley Hall

Counseling Office: 401-341-2919 – Lower level of Miley Hall

Center for Spiritual Life: 401-341-2326 – Mercy Commons

Health and Prevention Education Office: 401-341-7279 – Gerety Hall 310

Off-campus:

Substance Abuse & Mental Health Services (SAMSHA). Call or text 988 or call 1-800-662-HELP (4357).

Alcoholics Anonymous: Providence, 401-438-8860

Child and Family Services: 31 John Clarke Rd, Middletown, 401-849-2300

CODAC Behavioral Health Care: 93 Thames St, Newport, 401-846-4150

AMNESTY POLICY

Salve Regina University considers the safety and personal well-being of the student body a priority. The University

recognizes that there may be alcohol or other drug-related medical or safety emergencies in which the potential for

disciplinary action could act as a deterrent to students who want to seek assistance for themselves or others. The Amnesty

Policy is designed to enable all students, or their guests, to receive the professional medical treatment they need.

Intoxicated or impaired students who are medically evaluated or hospitalized for alcohol or other drug use:

1. Will be required to have a follow up meeting with a member of the Dean of Students’ office or a member of the

Residence Life staff.

2. Will be required to complete an alcohol and/or drug educational program.

3. May also be referred to an outside program or counselor for substance abuse evaluation and/or appropriate treatment.

In rare circumstances such as cases where other violations occur, students may be referred for disciplinary adjudication.

Examples include, but are not limited to: fights, verbal or physical harassment, disorderly conduct, property damage or

vandalism; failure to comply with directives.

If an intoxicated or impaired student is found in need of medical attention by University or Residence Life staff

(professional staff or paraprofessional staff), the Amnesty Policy will not apply. Formal disciplinary action will be taken in

instances when a student has a subsequent or repeat alcohol or drug related incident requiring medical assessment.

CHALKING POLICY

Chalking is permitted by registered student organizations, University departments and registered students to promote

campus events.

• Chalking for any purpose other than announcing campus events is prohibited.

• Chalking messages must be written on horizontal sidewalks and fully exposed to the weather elements.

• Chalking must be written at least 30 feet from the entrance to any campus building.

• Chalking is not permitted on brick paving surfaces, buildings, signs, walls, pillars, posts, benches, planters, doors,

windows, handrails, fountains, gates, bridges, trash receptacles, steps and light poles.

• Chalking is allowed for five (5) university business days. Cleanup must be conducted by the responsible party at

the conclusion of the 5

business day. If chalking is not totally removed, there will be a charge for clean-up.

• Only water-soluble chalk may be used. Paint (latex or oil-based), spray/adhesive chalks, markers, inks or similar

products are not permitted.

CLASS ABSENCES FOR UNIVERSITY-SPONSORED ACTIVITIES

Matriculated students in good academic standing may request permission to participate in University-sponsored activities

that require class absence. Students are expected to request an excused class absence from instructors prior to the event.

Permission may or may not be granted at the instructor’s discretion. Students must complete the work missed during all

class absences. Student athletes should consult the Student Athlete Handbook for athletics-related absences.

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CLASS CANCELLATIONS

Official notification of university-wide cancellation or delay of classes is made in a number of ways: students, faculty and

staff will be notified by broadcast e- mails and Salve-Alert but should also be aware of announcements made on local

media outlets and posted on the main web page of the University, www.salve.edu, particularly in the case of inclement

weather.

COMPUTER AND NETWORK USE POLICY

In support of the University mission, Salve Regina provides access to information technology resources (including

computer networks and computer equipment) to its faculty, students, staff and other members of the University

community. The computer and network use policy contains the University's philosophy and requirements governing

members of the Salve Regina community in their use of the University's information technology resources.

General Principles

The information technology resources are to be used exclusively to further the mission of the University. All members of

the University community have the obligation to use these resources in a manner consistent with this goal.

The University's information technology resource is a finite, shared resource of its community worthy of respect. As such,

the University expects each member of the community to use these resources responsibly, ethically and to comply with the

policy, relevant laws and contractual obligations to other parties.

The use of these resources is a privilege. If a member of the community fails to comply with the policy or relevant laws or

contractual obligations, that member's privilege may be revoked.

Members of the University community should seriously bear in mind that their use of the University's resources

contributes to the perception that the public at large has of the University. In addition, each time a member of the

University community uses these resources (such as sending e-mail) in relation to non-University persons or entities, that

member is identified as belonging to the University community. As such, everyone should use these resources consistent

with the freedom of expression but without compromising the integrity and wellbeing of the University.

Computer Account and Revocation Procedures

All members of the University community are provided with a network username and password upon their enrollment in

a course or the start of their employment. Access to the University's network may be revoked temporarily or permanently

if one's information technology related behavior or use of one's network account falls within one or more of the following

circumstances:

• Behavior that constitutes a violation of a University policy or code, including this policy.

• Use of the Internet or the University's computer network and associated resources for one's own commercial

gain, or for commercial purposes not officially sanctioned by the University. Your use of your account constitutes

acknowledgement and acceptance of all published rules and regulations regarding the network, including this

policy.

• In relation to protecting students' financial information, it is unlawful to share your user ID on the U.S.

Department of Education's National Student Loan Data System (NSLDS). Data maintained in NSLDS is

confidential and protected by the Privacy Act of 1974, as amended. Sharing your NSLDS user ID on the U.S.

Department of Education's NSLDS System is a serious system security violation. The sharing of NSLDS user IDs

and passwords is a violation of the rules of behavior and will result in the individual, and potentially the school

and/or servicer, permanently losing access to NSLDS. Only the individual to whom the user ID and password are

assigned can use the user ID to access NSLDS online. Each individual is responsible for protecting his or her

access and the data in NSLDS. At no time should an individual be asked to provide his or her NSLDS user ID

and/or password to anyone. This includes the employee's supervisor or management. Individuals who are asked

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to provide their NSLDS user ID and/or password to anyone should contact the NSLDS customer service center

immediately. System security violations of this type can cause a permanent user revocation on the NSLDS system.

• Involvement in violation of federal or state law or criminal activity.

Your use of your account constitutes acknowledgement and acceptance of all published rules and regulations regarding the

network, including this policy.

Freedom of expression and an open environment within which to pursue scholarly inquiry and to share information are

encouraged and supported at the University. While the University rejects censorship, behavior that constitutes misconduct

will not be protected. Such behavior includes, but is not limited to use of, the University's information technology

resources in connection with child pornography, harassment of any kind, copyright infringement, theft, unauthorized

access and other violations of the law.

Privacy

Members of the University community are entitled to privacy in their use of information resources. Each user number,

one should use a user number, login name, any username or account name and password without explicit permission from

the owner. No one should use aliases, nicknames, pointers or other electronic means to attempt to impersonate, redirect

or confuse those who use the information resources. Each member of the University community shall accept the burden

for the responsible use and dissemination of his or her user number, login name, username and account name and

password and is further responsible for any authorized use of one's account.

The University, to fulfill its responsibility to the academic community, reserves the right to monitor periodically the

activities on its network system. Further, the University may be subject to subpoena or other lawfully mandated legal

process related to unlawful use or other violations which will subject the entire network or individual accounts to outside

monitoring.

Avoiding Plagiarism

Plagiarism occurs when a person uses someone else’s creative or scholarly work but fails to give that person credit. It also

occurs when a person credits the author but uses his exact words without so indicating with quotation marks or block

indentations; or when a person uses words so close to those in the source, that if the person placed his/her work next to

the source, one would see that it could not have been written without the source “at the elbow.” The MLA Handbook for

Writers of Research Paper (2009) refers to plagiarism as “intellectual theft” and suggests penalties for infractions ranging

from failure of the course to expulsion from school. The widespread availability of online sources for research and

information requires particular attention to proper use and citation of electronic sources. Be sure to check with your

instructor regarding the preferred style of citation.

Intellectual Property

The University expects all members of its community to respect the property of others and to be aware of intellectual

laws, regulations and policies that apply to the electronic environment. No member of the University community shall use

another’s material or property in a way that violates copyright law or infringes on the rights held by others. In particular,

the unauthorized duplication or use of software that is licensed or protected by copyright is theft.

Members of the University community should recognize that placing their work in the electronic public domain may result

in widespread distribution of their work and could jeopardize their rights to that work. One should assume that works

communicated through the network are subject to copyright unless there is a specific disclaimer to the contrary.

Maintenance Windows

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The Office of Information Technology maintains a regularly scheduled system maintenance window from 5-9 p.m. every

Friday. All standard system and network maintenance will be scheduled during these hours, with reminder notifications

issued to the campus through the portal. When major or emergency system and network upgrades are needed, the campus

will receive email notifications with details about expanded maintenance windows.

Source: https://salve.edu/information-technology/policies

Any unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject

the students to civil and criminal liabilities. Any copyrighted material must be obtained through legal channels with

all necessary permissions and releases.

Summary of Civil and Criminal Penalties for Violation of Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights

granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights

include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading

substantial parts of a copyrighted work without authority constitutes an infringement. Penalties for copyright infringement

include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay

either actual damages or “statutory” damages affixed at not less than $750 and not more than $30,000 per work infringed.

For “willful” infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess

costs and attorneys’ fees. For details, see Title 17, United States Code, Sections 504, 505. Willful copyright infringement

can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense.

For more information, please see the website of the U.S. Copyright Office at https://copyright.gov

DISCLOSURE OF RECORDS POLICY/DISCIPLINARY CHECKS

At times outside agencies consult with the Office of the Dean of Students or Office of Residence Life (also the

Department of Public Safety) in regard to former students and their conduct history. With written consent of the student

or at any time when permitted by local, state and federal law, the offices will disclose the student’s conduct history (as long

as it is still on file – see records retention policy). Disclosure of conduct history/violations will also apply to students in

certain majors (e.g., education, administration of justice, nursing, etc.)

DRONE POLICY

All members of the Salve Regina University community, as well as visitors, are prohibited from operating a UAS or drone

on the premises of the university. Exceptions may be granted for Faculty, Staff or University Club wishing to operate a

UAS or Drone on the premises of the university if they are part of an approved academic or research activity only.

Persons subject to this exemption must obtain the explicit advance authorization of the university by making a written

request to the Director of DPS or his designee in a timely manner and in advance of the activity.

FIREARMS AND WEAPONS POLICY

Policy Statement

All members of the Salve Regina University community, as well as visitors, are strictly prohibited from possessing

firearms, explosives or weapons (hereafter referred to as “weapons”) on the premises of the University. Possession,

display, transportation, manufacture, use, sale, or distribution of these “weapons” that may endanger the welfare of

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individuals or the community, on University premises are prohibited other than in strict compliance with the exceptions

contained below.

Policy

Salve Regina University is committed to maintaining a safe and secure environment to conduct educational and research

activities. This policy is a proactive step towards reducing the risk of injury or death associated with intentional or

accidental use of weapons.

All faculty, staff, students and visitors to the University are strictly prohibited from possessing firearms, ammunition for

any caliber of firearm, explosives or weapons (hereafter referred to as “weapons”) on the premises of the University

without the explicit advance authorization of the university through the Director of DPS or his designee, regardless of

whether a federal or state license to possess the same has been issued to the possessor. The only exceptions to this policy

are as follows:

EXCEPTIONS

1. Sworn - Federal, State and Local law enforcement officers including retired law enforcement officers under the Law

Enforcement Officers Safety Act of 2004 (LEOSA) and 18 USC 926c which allows qualified retired law enforcement

officers to carry and possess weapons, to the extent they are legally permitted and qualified, in the jurisdiction in which the

University premises are located may do so on the premises of the University in such jurisdiction.

2. Persons authorized by their employer, and duly licensed and legally permitted under the laws of the jurisdiction in

which they are located to possess weapons, (such as employees of armored car services that collect or transport cash,

checks, valuables, etc.) may do so on the premises of the University in such jurisdiction while performing their duties with

respect to the University in an official capacity. Such persons performing these duties will be identified by the University

as vendors and a list of those vendors will be provided to the Director of DPS.

3. Persons in the military while in performance of their official duties to the extent they are legally permitted to possess

weapons in the jurisdiction in which they are located may do so on the premises of the University in such jurisdiction.

Written notification must be made by the individual carrying the firearm to the Director of DPS or his designee in a timely

manner.

4. Faculty or staff legally permitted to possess weapons in the jurisdiction in which they are located may do so on the

premises of the University in such jurisdiction if they are part of an approved academic or research activity only. Persons

subject to this exemption must obtain the explicit advance authorization of the University by making written notification

to the Director of DPS or his designee in a timely manner and in advance of the activity.

5. University sanctioned groups or events where a particular weapon(s) is a required part of the curriculum or activity, for

example, martial arts classes/clubs; fencing classes/clubs; theatrical events, etc. Persons subject to this exemption must

obtain the explicit advance authorization of the University by making written notification to the Director of DPS or his

designee in a timely manner prior to the event, which authorization may be denied, or approval may be subject to

conditions.

Definitions

Firearm: Any device that shoots a bullet, pellet, flare, tranquilizer, spear dart, or other projectile, whether loaded or

unloaded, including those powered by CO2 or other gases. This includes, but is not limited to, guns, air guns, dart guns,

pistols, revolvers, rifles, shot guns, cannons, and plastic firearms made with 3-D printers and copying technology, and any

ammunition for any such device.

Weapon: Any device that is designed to or traditionally used to inflict harm. This includes, but is not limited to: 1)

firearms, slingshots, switchblades, daggers, blackjacks, brass knuckles, bows and arrows, hand grenades, hunting knives,

nun-chucks, throwing stars, etc.; 2) any object that could be reasonably construed as a weapon; or 3) any object legally

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controlled as a weapon or treated as a weapon under the laws of the jurisdiction in which the University premises is

located.

Explosives: Any chemical compound or mechanical mixture that contains any oxidizing and combustible units, or other

ingredients, in such proportion, quantities or packing that an ignition or detonation by fire, friction, concussion,

percussion, static, RF (radio frequency) Energy or detonator, or any part of the compound or mixture, may cause a sudden

generation of highly heated gases that results in gaseous pressures capable of producing destructive efforts on contiguous

objects or of destroying life or limb. This includes, but is not limited to, firecrackers, black powder, dynamite, plastic

explosive, or any improvised compound with the same properties etc. as well as detonating devices such as detonators,

blasting caps, timers, incendiary wire and the like.

Security Contact Information

SRU Department of Public Safety (DPS)

401-341- 2325

[email protected]

Director, DPS – Michael Caruolo

401-341-2334

[email protected]

Assistant Director, DPS – Matthew Corcelli

401-341-2323

[email protected]

FREEDOM OF EXPRESSION POLICY

Salve Regina University is a private, Catholic university founded in the tradition of the Sisters of Mercy. Free inquiry and

free expression are essential to its ability to fulfill its mission and objectives, which include welcoming people of all beliefs,

fostering a love of learning, educating the whole person, serving the Catholic faith, and advancing harmony, justice, and

mercy. As a community, we are dedicated to the idea that a student who attends Salve Regina will be prepared to

formulate and defend a point of view in the face of opposition. Students are therefore urged to cultivate the ability of

critical analysis and to participate in ongoing civil conversation.

Students will be exposed to a variety of viewpoints as Salve Regina community members, and it is likely that they may

come across people who think differently or whose opinions they find incorrect or inappropriate. The academic

environment at Salve Regina encourages and embraces critical thinking, robust civic conversation, and the freedom to

voice differing opinions. Students are taught to respect other people's opinions, even when they are challenging or

unsettling to them. The ideal environment for debate, freedom of expression, and the investigation of opposing

viewpoints is a peaceful and respectful community like this University.

The University works to maintain two significant, and occasionally conflicting, rights in a fair and acceptable balance. The

irst is the freedom to pursue academic and co-curricular goals by all members of the University community without

unjustified restriction or interference. The second is the freedom to share alternative, opposing, or unpopular ideas and

beliefs as part of intellectual inquiry, debate, and the search for truth and justice by members of the University community.

Both sets of rights are upheld by the University, which also holds that each can be fully enjoyed without impairing the

other.

he expression of viewpoints and opinions, particularly strongly held ones, frequently invites, or elicits replies from

others, including people who hold strongly held opposing viewpoints or opinions. Any demonstration, activity, or

protest’s organizers should be aware that participants may choose to voice opposing viewpoints and that their right to

personal expression must be respected in accordance with this policy. Everyone involved has a duty to ensure that

competing viewpoints, especially those that are highly emotional, can be expressed in a safe, courteous, and instructional

manner.

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The responsibility for informing all participants of the repercussions of not abiding by the University's standards rests

with the individuals and recognized student organizations who plan any demonstration, activity, or protest. All students

and their visitors are expected to follow the University's policies as well as the Student Code of Conduct. As a result, those

who plan these events are liable for both their behavior and that of their participants, and they may face disciplinary action

as the primary offender for any violations of University policy committed by their participants.

All forms of speech are considered to be within the purview of freedom of expression, including but not limited to

speeches, symposia, debates, information dissemination, posting on social media or signage on campus, participation in

events, group formation, and inviting outside speakers to address the campus community. Additionally, it should be

acknowledged that the opinions presented are those of the speakers or students and may not necessarily represent those of

the university.

The University has a duty to and will uphold a learning environment where everyone is free to participate while

safeguarding University and private property and processes from individual or group actions that are destructive or

disruptive. Salve Regina University recognizes that individuals, recognized student organizations, and groups have the

freedom to examine and discuss issues of interest to them and to express their opinions publicly and privately at the

proper time, place, and manner.

Adapted from - 2022-23 LMU Community Standards

FUNDRAISING POLICY

Student fundraising and/or solicitation by students is not permitted on University property without the consent of the

Director of Student Engagement. Non-student requests are to be made to the Vice President for Advancement.

HATE CRIMES/BIAS RELATED INCIDENTS POSITION

Through its Mission Statement, Salve Regina University remains committed to maintaining a living and learning

environment that is welcoming, harmonious, just and merciful. Anyone found responsible for hate/bias-related incidents

will be held accountable through the Student Code of Conduct.

Bias Related Misconduct (or bias incident) is conduct motivated, in whole or in part, by the offender’s bias against the

actual or perceived: age, ability, color, creed, gender, gender expression, gender identity, national origin, race, religion, sex

or sexual orientation of the targeted person or group. Such misconduct can include discrimination as defined in the Sexual

Harassment and Anti-Discrimination Policy and Grievance Procedures. Bias Related Misconduct includes Bias-Motivated or Hate-

Motivated Misconduct (including harassment), Microaggressive behaviors, and Racially Motivated Incidents:

• Bias-Motivated or Hate-Motivated Misconduct—hate-motivated or bias-motivated misconduct that can violate

the University’s policies may include, as an example, use of written or verbal slurs; derogatory language,

derogatory writings or images, symbols, flyers, effigies and/or characterizations intended to demean, embarrass or

harm another based on the other’s disability, age, ancestry, color, gender, national, origin, race, religion, religious

practice, or sexual orientation; or other misconduct that a reasonable person would conclude is designed to

denigrate, embarrass another and that is motivated, in whole or in substantial part, because of a belief or

perception regarding the disability, age, ancestry, color, gender, national, origin, race, religion, religious practice, or

sexual orientation.

• Microaggressive Behaviors- Microaggressive Behaviors are verbal, behavioral and environmental indignities,

whether intentional or unintentional that communicate hostile, derogatory, or negative slights and insults to a

target person or a group. Microaggressive Behaviors, particularly those which are deemed unintentional in nature,

ordinarily will provide opportunity for education and training in tolerance, understanding and mutual respect for

the involved parties.

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• Racially Motivated Incidents- Racially Motivated Incidents are incidents motivated, in whole or in part, by the

offender’s bias against the actual or perceived race of the targeted individual or group.

Reporting

Members of the Salve Regina Community are encouraged to report hate/bias-related incidents to the Department of

Public Safety 401-341-2325, the Office of the Dean of Students 401-341-2145, or the Office of Residence Life 401-341-

2210. Community members may report hate/bias related incidents by contacting one of the following:

Jonathan Cook

Title IX and Anti-Discrimination Coordinator

Gerety 301

(401) 341-2640

Jonathan.Cook@salve.edu

Alternatively, members of the Salve Regina University community may report hate/bias-related misconduct by completing

the Bias Incident Report Form online through Campus@Salve (listed under “Services.”) Those reporting may submit the

form with their contact information or anonymously. Should an individual choose to report anonymously, the University’s

ability to fully respond may be limited. Reports will be investigated immediately and thoroughly. Depending on the

severity of the incident, the campus community will be notified.

Penalties

Rhode Island State law and the University recognize hate crimes as serious offenses. The University views any hate/bias-

related incident as unacceptable and will make every effort to eliminate both through educational programming and

disciplinary action. A student charged with committing a hate crime or bias- related incident may face disciplinary

sanctions from both the Rhode Island legal system and the University, whose sanctions may include suspension or

expulsion. Such sanctions may be separate and apart from each other. The University maintains the right to investigate

and apply its regulations in off- campus situations that bear on the Salve Regina University community or its members.

Support Services

Persons who experience hate crimes or bias-related incidents may seek support through the Counseling Center 401-341-

2919, the Mercy Center 401-341-2326, and the Office of Multicultural Programs 401-341-3480, or the Department of

Public Safety 401-341-2325, or the Dean of Students’ Office 401-341-2145.

HAZING POLICY

Hazing is defined as an act that is committed, for the purpose of initiation, admission into, affiliation with, or as a

condition for continued membership in, a group or organization which endangers the mental or physical health or safety

of a student, or which destroys or removes public or private property. The expressed or implied consent of the person is

not a defense. Apathy or acquiescence in the presence of hazing are not neutral acts; they are violations of this policy.

Hazing is also defined as any action or situation which intentionally or unintentionally endangers a student for admission

into or affiliation with any student organization.

The University abides by the laws of the State of Rhode Island and the laws of those states under whose jurisdiction it

finds itself. Students in violation of the Hazing Policy may be referred to the State of Rhode Island for prosecution. The

State Law reads as follows:

§ 11-21-1 Penalty for hazing.

(a) Any organizer of, or participant in, an activity constituting hazing, as defined in subsection

(b) of this section, shall be guilty of a misdemeanor and, upon conviction, shall be fined not more than five hundred

dollars ($500), or punished by imprisonment for not less than thirty (30) days nor more than one year, or both. (b)

“Hazing” as used in this chapter, means any conduct or method of initiation into any student organization, whether on

public or private property, which willfully or recklessly endangers the physical or mental health of any student or other

person. This conduct shall include, but not be limited to, whipping, beating, branding, forced calisthenics, exposure to the

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weather, forced consumption of any food, liquor, beverage, drug, or other substance, or any brutal treatment or forced

physical activity which is likely to adversely affect the physical health or safety of the student or any other person, or which

subjects the student or other person to extreme mental stress, including extended deprivation of sleep or rest or extended

isolation.

§ 11-21-2 Penalty for school official permitting hazing.

Every person, being a teacher, superintendent, commandant, or other person in charge of any public, private, parochial, or

military school, college or other educational institution, who shall knowingly permit any activity constituting hazing, as

defined in § 11-21-1, shall be guilty of a misdemeanor and shall be fined not less than ten dollars ($10.00) nor more than

one hundred dollars ($100).

HEALTH AND WELLNESS POLICY

The University reserves the right to require an assessment by a licensed health professional whose expertise is relevant to

the student’s problem, any time it is deemed by the University to be reasonably appropriate in order to protect the student,

other students, members of the University community, or the interests of the University itself.

WELLNESS CHECKS

Occasionally a parent, friend, colleague, or instructor who is concerned about a student's well-being asks University staff

(i.e., Dean of Students’ Office, Residence Life and or DPS, etc) to look into the welfare of a student. University staff may

initiate a wellness check to assess a students’ wellbeing. At the discretion of the Dean of Students’ Office staff or designee,

a wellness check will be conducted for serious concerns about a student’s wellbeing. A wellness check may include, but is

not limited to, in-person contact with the student at their place of residence. Depending on the student and individual

situation, failure to respond can be considered an emergency and family may be contacted. Staff members handle these

requests for wellness checks in a manner that protects the privacy of the student. The goal of any wellness check is to

build safe communities and to assess the safety and wellbeing of all campus community members.

LEAVE OF ABSENCE

PERSONAL

Students who wish to interrupt their studies for the next semester may apply for a leave of absence by contacting the

Office of the Dean of Students. This leave is personal in nature and may be related to family, finance, health, work, or

other circumstances interrupting your ability to proceed with academics.

To apply, the student must complete and submit the University Leave of Absence form to the dean of students for

onsideration. The dean of students may consult with other colleagues in order to determine if a leave of absence is to be

granted. Before a leave of absence is granted the student will be required to obtain all required signatures from the

university offices named on the form and return the form to the dean of students who will then inform the Office of the

Registrar. Leaves of absence are not granted retroactively and should be requested prior to the start of classes to the

semester in which the leave will be taken. A student on leave is considered withdrawn from the University and must have

permission from the dean of undergraduate studies to be enrolled for credit elsewhere during the leave. Leaves of absence

are granted on a semester by semester basis for up to two (2) semesters.

When a student is ready to return from a personal leave of absence, they need to contact the associate Dean of

Students/designee by August 15 for the fall semester and by January 5 for the spring semester with their intention to

return.

Once approved to return from a personal leave of absence, a notice will be sent to a variety of offices in order to re-

activate the student; however, the student should also connect as needed, including, but not limited to the offices below:

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Business Office

Registrar’s Office

Office of Financial Aid

Health Services

Disability Services

Academic Advising

Student Accessibility Services

Academic Center for Excellence

Counseling Services

Office of Residence Life

Information Technology

Graduate Studies

MEDICAL

In accordance with the University’s Mission, faculty and staff strive to maximize our students’ potential to learn and grow.

To that end, procedures are in place to ensure that students are offered every opportunity to achieve both in and out of

the classroom. Consequently, those students who feel that physical or mental health issues are interfering with their

academic success may request a meeting with the Dean of Students or designee to discuss a Medical Leave of Absence

(Voluntary). In some cases, the University may require a student to take a Medical Leave of Absence (Involuntary). All

information related to a Medical Leave of Absence as well as reports received shall remain confidential as required by law.

Requests to return from a Medical Leave of Absence must be made to the Office of the Dean of Students as well. In both

cases, consultation may take place with medical providers and University Health or Counseling Services before a

determination is made regarding the student’s status. For spring semester returns, students should submit their

requests by January 5; for fall semester returns, students should submit requests by August 10.

A student can take a medical leave of absence up to two (2) consecutive semesters.

During any Medical Leave of Absence, the same academic policies outlined in the Academic Catalog’s Leave of Absence

Policy remain in effect.

VOLUNTARY MEDICAL

The University understands that students may encounter times when physical or mental health conditions significantly

interfere with their ability to function safely and successfully as a student. A Voluntary Medical Leave of Absence is

intended to provide students with time for treatment and recovery.

Students on a voluntary medical leave of absence will receive a “W” on their transcript for any courses that they are taking

at the time of their leave. Students may also receive tuition reimbursement for a portion of their costs, including loans, if

applicable.

To request a Voluntary Medical Leave of Absence, the student must contact the Associate Dean of Students or designee.

To apply, the student must complete and submit the University Leave of Absence form to the Dean of Students for

consideration. Before a leave of absence is granted, the student will be required to obtain all required signatures from the

university offices named on the form and return the form to the Dean of Students who will then inform the Office of the

Registrar. Leaves of absence are not granted retroactively. The Associate Dean of Students or designee will review the

request and may seek supporting documentation of the medical condition(s) from the student’s treating physician and/or

other healthcare providers. Prior to approval of the Voluntary Medical Leave of Absence, the Associate Dean of Students

or designee will consult with the student, as well as with University staff members, including University Health and/or

Counseling Services, as necessary, to assess and determine the student’s eligibility for a voluntary medical leave of absence.

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Students requesting a Voluntary Medical Leave of Absence may be required to provide medical releases for access to their

medical and mental health records as reasonably necessary to approve the request.

If the student’s request for a Voluntary Medical Leave of Absence is approved, the student will be provided with a letter

outlining the terms of the voluntary medical leave of absence, and any conditions or requirements that must be satisfied

before the student will be approved to return to the University. The conditions or requirements will be determined on an

individualized basis. In addition to satisfying any stated conditions or requirements, the student must also provide

evidence that the student will be able to function safely and successfully, with or without reasonable accommodations,

before the student will be approved to return to the University.

When the student believes that the stated conditions and requirements for return have been satisfied, and that the student

can provide evidence of ability to return safely and successfully, the student should contact the Associate Dean of

Students or designee to request to return. The student must make the request to return the week of August 10 for fall

semester returns and the week of January 5 for spring semester returns. The Associate Dean of Students or designee

will consult with University staff, including University Health and/or Counseling Services, as well as the student’s treating

physician or other healthcare providers, as necessary, prior to making a final determination as to whether the student may

return. The student will be notified in writing of the final determination.

To ensure that the student’s satisfactory academic progress is not impacted, the student should consult with the Office of

Financial Aid prior to requesting a voluntary medical leave of absence. Students receiving Title IV federal aid will be

considered withdrawn from the University while on a leave of absence.

INVOLUNTARY MEDICAL

To ensure the safe operation of the University’s services, programs and activities, the University may determine that it is

necessary to place a student on an Involuntary Medical Leave of Absence.

Absent exigent circumstances concerning a potential safety threat or emergency, the University will conduct an

individualized assessment of the student prior to placing the student on an Involuntary Medical Leave of Absence, giving

careful consideration to the opinions and recommendations of the student’s treating physician or mental health

professional, if available, along with any opinions and recommendations of healthcare professionals consulted by the

University. The University will also consider reports and/or information from the University’s CARE Team and will

encourage the student to provide any other additional information that the student believes is relevant to the

determination.

The University will explain its assessment process and appeal rights to the student in detail before obtaining any

information from the student’s healthcare provider and/or before making any referrals or recommendations concerning

the student.

The University may impose interim measures while completing the assessment. Such measures include actions to protect

the health and safety of the student and community while the University completes the individualized assessment. Interim

measures are not disciplinary, punitive, or permanent.

After gathering and reviewing all relevant information, the Dean of Students or designee will complete the individualized

assessment. Based on the results of the individualized assessment, the University will determine whether there are

reasonable modifications that can be made to University polices, practices or procedures, that would be effective to allow

the student to continue to attend classes and otherwise participate in the University’s educational programs safely and

successfully while seeking treatment for, or recovering from, any related medical or mental health conditions.

The student will only be placed on an Involuntary Medical Leave of Absence if, after the individualized assessment, and

careful review and consideration, the University concludes that:

(1) the student’s continued participation in its educational programs would require modifications that would be

unreasonable or would fundamentally alter the nature of those programs;

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(2) the student rejects all reasonable modifications offered by the University and the student cannot meet the University’s

essential eligibility requirements to continue to participate in its educational programs; or

(3) even with the provision of all of the reasonable modifications offered by the University, the student cannot meet the

University’s essential eligibility requirements.

If the student requests specific accommodations or modifications, the process used to evaluate the request will be

conducted independently from other campus processes and the student will be notified of the outcome and any appeal

rights prior to placing the student on an involuntary medical leave of absence.

The University may require the student to provide medical releases for access to the student’s medical and mental health

records as reasonably necessary to complete the individualized assessment. Unless otherwise authorized by law, the

University will explain its assessment process and appeal rights to the student in detail before obtaining any information

from the student’s healthcare provider and/or before making any referrals or recommendations concerning the student.

The University will ensure that any assessment, discipline or other actions taken by the University are based on legitimate

safety concerns and appropriate factual records and not on speculation, stereotypes, or generalizations about persons with

disabilities.

If a student is placed on an Involuntary Medical Leave of Absence, the student will be advised of the appeal procedures

available to challenge the University’s decision.

In cases where there is concern that a student poses a threat to the health or safety of others, the individualized

assessment will be based on reasonable judgment that relies on current medical knowledge or on the best available

objective evidence, to ascertain: the nature, duration, and severity of the risk; the probability that the potential injury will

actually occur; and whether reasonable modifications of policies, practices, or procedures or the provision of auxiliary aids

or services will mitigate the risk. The Dean of Students or designee will provide the student written notification of the

outcome of the individual assessment, any modifications or accommodations related to the student, and steps to take

before, during, and after any imposed condition or requirement.

If the student is placed on an Involuntary Medical Leave of Absence, the Dean of Students or their designee will meet

with the student and provide a letter outlining the terms and conditions of the Involuntary Medical Leave of Absence, as

well as any conditions or requirements that must be satisfied before the student will be approved to return to the

University. In addition to satisfying any stated conditions or requirements, the student must also provide evidence that the

student will be able to function safely and successfully, with or without reasonable accommodations, before the student

will be approved to return.

When the student believes that the stated conditions and requirements for return have been satisfied and can provide

evidence of ability to return safely and successfully, the student should contact the Associate Dean of Students or designee

to request to return. The student must make the request to return the week of August 10 for fall semester returns

and the week of January 5 for spring semester returns. When making the request to return, the student must provide

the Associate Dean of Students or designee with proof that the student is able to function safely and successfully as a

student and has satisfied all conditions and requirements necessary for return. The Associate Dean of Students will consult

with University staff, including University Health and/or Counseling Services, as well as the student’s treating physician or

other healthcare providers, as necessary, prior to making a final determination as to whether the student may return. The

student will be notified in writing of the final determination.

Appeals

If a student wishes to appeal a decision regarding voluntary or involuntary medical leaves of absence, the student may do

so by submitting an appeal in writing to Dr. Letizia Gambrell-Boone, Letizia.gboone@salve.edu

, 401-3

41-2180 (the

“appeal officer”). The appeal must be submitted within 5 business days of the decision and must clearly states the basis for

the appeal. The appeal will be reviewed in a timely manner and the decision of the appeal officer will be final.

Psychological Crisis Intervention

hen a student in crisis is identified by a parent/guardian, roommate/friend, faculty/staff, Residence Life staff, a dean,

DPS staff, or Health Services staff, that student will be referred to Counseling and/or Newport Hospital Emergency

Room.

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Transportation to Newport Hospital ER will be provided by the Salve Regina University Department of Public Safety, the

Newport Police, or the Newport Fire Department Rescue Squad. Parental/guardian notification about the student in crisis

will be made by a University staff member. Confidentiality will be maintained by the Counseling and Health Services staff

in keeping with the Confidentiality Regulations of the R.I. Statutes. If the student in crisis exhibits threatening behavior

and is uncooperative about pursuing appropriate help, or if they are endangering self or others, the Newport Police may

be called to intervene. Once discharged from the hospital, the student is required to set up a meeting with the Dean of

Students’ Office to discuss return to campus. The student may be asked to provide discharge paperwork to be utilized in

the discussion around successful return to campus.

MISSING STUDENT PROTOCOLS

The 2008 amendments to the Campus Security Act required that all institutions of higher education have missing student

procedures along with the ability for these students to list a ‘confidential person’ to be contacted in the event they are

missing for more than twenty-four hours.

“If a member of the Salve Regina University Community has reason to believe that a student is missing, whether or not

the student resides on campus, all possible efforts will be made to locate the student to determine his or her state of health

and well-being. If the student is an on-campus resident, DPS and/or Residence Life will enter the student’s room. If it is

an off-campus student, the Dean of Students or designee will be informed. That office will attempt to locate the student

and may enlist the aid of the Newport Police Department. Salve Regina will try to determine the student’s whereabouts

through contact with friends, associates, and/or employers of the student. We will also try to determine whether the

student has been attending classes, labs, recitals, and scheduled organizational or academic meetings. If located,

verification of the student’s state of health and intention of returning to the campus is made. When appropriate, a referral

will be made to the Office of Counseling and/or Health Services. If not located, notification to either the confidential

person given/listed, or the emergency contact is made within 24 hours of receiving the initial report to determine if they

know of the whereabouts of the student. If the student is an off- campus resident, appropriate family members or

associates are encouraged to make an official missing person report to the law enforcement agency with jurisdiction. Salve

Regina University will cooperate with and assist the primary investigative agency.”

Students should contact DPS to alert the University that a student may be missing. The Missing Person Form authorizes

campus officials and law enforcement officers in furtherance of a missing person investigation to have access to this

information. The parents or legal guardian of a student less than eighteen years of age (and not emancipated) will be

notified.

Contact for Missing Person Form

“All students have the right, based on the 2008 amendments to the Campus Security Act, to list a ‘confidential person’ to

be contacted in the event they are missing for no more than twenty-four hours. In instances where an official report by

DPS, Residence Life and/or the Dean of Students, determines that a student is missing for 24 hours or more, a person

identified by the student must be contacted. If the missing resident student is under 18 years of age (and not emancipated),

the University will immediately contact the custodial parent or legal guardian of the student. Consequently, each student

should identify an individual that the University can contact. The Missing Person Form in the MySalve portal under User

Options/Emergency Information is located within the Emergency & Missing Person Contact Form. This form can be

updated at any time throughout a student's time here at Salve.

OFF CAMPUS STUDENTS AND GOOD NEIGHBOR POLICY

As a Salve Regina student, living off campus does not circumvent one’s obligation to abide by the student code of

conduct. Students are always expected to represent the University in a positive manner.

Newport, Middletown, and Portsmouth are not “college towns”- they are towns in which college students live.

Students living off campus are residents of these communities and are bound by local ordinances and state law.

Students are expected to use good judgement and be respectful of their neighbors. In keeping with its mission and

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sense of civic responsibility, the University will respond promptly to complaints from neighbors, law

enforcement, and community members, and if necessary, follow up with appropriate disciplinary action.

Off campus behavior that may be addressed includes, but is not limited to:

• Loud/disruptive parties and/or gatherings

• Neighbor complaints

• Public drunkenness

• Disorderly conduct/fighting/public urination

• Loud/disruptive music and/or other noise

• Excessive or inappropriate disposal of trash

• Illegal parking of cars, motorcycles, scooters, mopeds, etc.

• Vandalism

A legal citation or arrest is not necessary for the University to address behavior off campus. Violations of

the good neighbor policy may result in disciplinary sanctions.

Outcomes of student conduct proceedings regarding violations of state, federal, or local law, including

disciplinary sanctions, will not change because criminal/civil charges were dismissed, reduced, or

resolved.

Visit https://salve.edu/residence-life/off-campus-living

for information on off campus living and tips on how to

be a good neighbor.

Responsibility and the Social Host

Living off campus does not exempt students from their responsibilities as members of the Salve Regina University

community. As a social host, one assumes all the risks and liabilities associated with state and local laws regarding

drinking, age, noise, and public safety when guests are hosted in one’s home. Court decisions may hold a host

liable for personal injury or property damage caused to a third party as the result of irresponsible service of

alcoholic beverages to guests, and that liability is compounded when minors are involved. The University expects

its students to take the responsibilities of off-campus living seriously as part of their educational experience.

OUTSTANDING FINANCIAL OBLIGATIONS

Statement of Student Responsibility

1. Students are contractually obligated to pay Salve Regina University all tuition, room and board (if applicable), all

associated fees and charges incurred with your specific courses or course of study. Administrative, clerical, or technical

billing errors do not absolve the student of the financial responsibility to pay.

2. Students must ensure timely completion of registration for proper billing and awarding of financial aid.

3. All payments are due by the published due dates for the registered semester. All unpaid balances may be assessed a late

fee, be reviewed for Administrative withdrawal, refused registration for future semesters, denied access to residence halls

and meal plans, refused grades, transcripts and/or diploma, and disallowed participation in commencement ceremonies. A

$25 fee will be assigned for returned payments.

4. Students are contractually responsible for collecting and submitting all third-party payments in a timely manner,

including, but not limited to, military, scholarships and employee benefits to be credited to their account.

5. Students are contractually responsible for completing all Financial Aid paperwork by the announced deadlines. The

Office of Financial Aid reserves the right to reduce, increase, or otherwise adjust financial aid for which it is responsible.

6. Students understand that charges greater than six months delinquent will be placed with a third-party collection agency

and will be liable for all additional fees and costs associated with the collection of the unpaid balance, including, but not

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limited to, collection agency fees, court costs and attorney fees. Students authorize Salve Regina University and its agents

and contractors to contact them at their current and any future cellphone number(s), email address(es), or wireless

device(s) regarding their delinquent student account(s), loan(s), or any other debt. Collection costs will significantly

increase the student's financial obligation.

7. Failure to attend classes does not constitute an official drop or withdrawal. Official paperwork must be completed and

submitted to the appropriate office. Pro-rations will be subject to the University's current published refund schedule. The

date used to determine the refund, if applicable, is the date completed paperwork is received at the University.

8. Students are contractually responsible for maintaining all contact information, including, but not limited to, billing

information. If a student has not received a statement by mid-August for fall and mid-December for spring, the student is

responsible for accessing the statement through the online student portal or obtaining a statement from the Business

Office. Students further understand failure to review their E-Bill does not constitute a valid reason for paying the bill after

the due date.

9. Full-time tuition allows students to register for 12 - 17 credits per semester. Please be aware that participation in

additional programs (such as second majors, minors, or other programs) may incur additional tuition charges. All other

students will be charged on a per credit basis in accordance with their course of study.

10. Students are obligated to read and understand the policies and procedures set out in the Graduate and Undergraduate

Catalog and agree to abide by the same.

11. Students understand that these policies apply to the initial registration and all subsequent changes in registration

thr

oughout the semester.

12.Students agree to the refund schedule below:

Campus-based, spring semester, 15-week courses

. 100% before classes begin.

. 80% before the second week of the semester.

. 80% before the third week of the semester.

. 60% before the fourth week of the semester.

. 40% before the fifth week of the semester.

. 20% before the sixth week of the semester.

. Nothing after the sixth week of the semester.

Campus-based "compressed" courses, seven weeks or fewer

. 100% before classes begin

. 80% before the 10th calendar day from start of course

. 60% before the 16th calendar day from start of course

. Nothing after the 15th calendar day from start of course

Campus-based summer courses and all eight-week courses

. 100% before classes begin

. 80% during the first week of class

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. 60% during the second week of class

. Nothing after the second week of class

Weekend workshops:

. Nothing after a workshop has started

Seven-week online courses

. 100% before 5 p.m. on or before the first day the class begins

. 80% before the 10th calendar day from start of course

. 60% before the 16th calendar day from start of course

. Nothing after the 15th calendar day from start of course

MFA program refund policy

No refund for the one week residence course after the start date

Semester courses:

0-30 days - 50 percent refund

30-60 days - 25 percent refund

No refund after day 60

Graduate and professional studies nursing students refund policy

(RN-BSN, MSN and DNP)

Students agree to the Federal Financial Aid refund policy below:

If you received Title IV federal financial aid such as Stafford loans,

PLUS loans, Perkins loans, nursing student loans, SEOG grants or Pell

grants, you are subject to repayment as mandated by the federal

government. Up until the 60 percent completion of the semester, all

Title IV funds are repaid based on a strict prorated percentage of time

completed over the entire semester. After the 60 percent completion

date of the semester, all Title IV funds are considered earned and are

retained by you.

POSTING POLICY

Recognized Clubs and Organizations are allowed to post information on campus for university related events only. All

posters and fliers must be approved and stamped by the Office of Student Engagement before they are copied and

posted. Materials that do not bear a stamp mark may be removed and discarded. Each university department, office

and/or building may have its own posting policy. It is the responsibility of the person posting information to know and

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abide by the regulations that pertain to that office or building. In order to comply with Rhode Island state fire code,

printed materials such as posters and fliers must be posted on approved bulletin boards. Once approved for posting,

materials may not be posted on any of the following: walls, ceilings, counter tops, exit or fire doors, windows, tables,

chairs, trash receptacles, light poles and signposts, or natural vegetation. No more than one poster or flier per event

should be posted on a single bulletin board. Also prohibited is any posted material in common areas of residence halls that

are not approved by the Office of Residence Life, including, but not limited to: taping flyers/handbills to hallway walls,

placing them under doors and/or taping flyers/handbills to doors. For more specific posting guidelines see the Office of

Student Engagement, Gerety Hall.

PROTEST & DEMONSTRATION REGISTRATION POLICY

As a Catholic and Mercy institution that promotes universal justice, Salve Regina University encourages its students to be

alert to injustice—both locally and globally—and to take effective action whenever it is possible to do so. An important

part of changing an unjust situation is to call attention to its existence, and protest is a proven strategy for raising

awareness and voicing uncomfortable truths to those in positions of power. Therefore, Salve Regina supports and

commends students who take up the laudable tradition of speaking out against injustice through responsible protests. The

university’s desire to foster active and responsible citizenship further impels it to encourage students to be aware of what

is happening in the world and not to sit idly by when individuals and groups are denied what is due them in justice.

The history and tradition of the United States also honors and protects every individual‘s right to free expression and

peaceable assembly as outlined in the Bill of Rights and encoded as the First Amendment to the U.S. Constitution. To

assist students in maximizing the effectiveness of their protests, the university has established guidelines, which will offer

guidance, particularly with regard to time, place and manner of protest or demonstration.

1. Prior Approval

In a spirit of tolerance and in appreciation of diverse voices, the aim is to empower students, not censor them, so

that their protests will achieve their intended aim without unduly disrupting the work of the university. To that

end, it is requested that sponsors of demonstrations and protests submit a protest and demonstration registration

form to the Dean of Students’ Office at least 7 days prior to the scheduled event. The form is available in the

Office of the Dean of Students or online on the Dean of Students’ webpage.

Demonstrations and protests may be organized and led only by members of the Salve Regina University

community. An individual (student, faculty or staff member) must be designated as the Organizer/liaison for the

protest or demonstration.

The Organizer must meet with the Dean of Students’ Office to coordinate the planning of the event. This

meeting will be to review the details of the proposed event including proposed time, place, manner, and planned

size of the event.

If the Organizer is planning the event on behalf of a recognized student organization, the advisor to the

organization is strongly encouraged to attend this meeting as well. Student organization should reference student

organization policies before planning your event. Organizers should plan accordingly and submit the protest and

demonstration registration form as early as possible before the anticipated deadline.

Individual students, not affiliated with a recognized student organization, may plan demonstrations on campus.

These students must adhere to all of the university policies to plan, promote and execute the event.

Reservation of campus space for any protest and demonstration will be contingent upon availability. Space cannot

be reserved without approval.

All advertising (e.g. posters, etc.) must be approved.

2. Ensuring Safety and Security.

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All students who are members of the university community have the right to peaceful demonstration (including,

but not limited to rallies, demonstrations, protests, parades, and processions) on campus. However, disruptive

demonstration that unreasonably interferes with the rights or safety of others are strictly prohibited.

When demonstrations are scheduled on campus, Organizers should expect university personnel to be present for

all or part of the event. This presence is often necessary to ensure organizers’ own rights are protected and the

University’s regular operations and activities are not interrupted.

Organizers should schedule a meeting with the Department of Public Safety to discuss safety expectations and

logistics.

3. Guidelines

a. No group may be admitted into a private office unless invited, and then not in excess of the number

designated or invited by the occupant. Passage through reception areas leading to a private office must not

be obstructed.

b. Corridors, stairways, doorways, and building entrances may not be blocked or obstructed in violation of the

regulations of the fire department. Clear and unimpeded passageways must be maintained at all times.

c. The Student Code of Conduct and/or other administrative rules and regulations must be observed at all times

in the planning and conduct of any event. Accordingly, expression that is indecent, grossly obscene or grossly

offensive is inconsistent with accepted norms of conduct at the university and will not be tolerated.

d. Organizers are expected to communicate the guidelines that have been set for the event by the Dean of

Students’ Office and the Department of Public Safety to all participants, organization members, and guests

prior to the event. The responsibility of maintaining peace and order rests at all times with the individual(s)

or student organization(s) who organized the event. Guests are expected to follow the Student Code of

Conduct. Individual(s) or student organization(s) who organized the event are accountable for the conduct

of their guests and may be subject to disciplinary action as the responsible party for violation of university

policy incurred by their guests.

e. At the conclusion of any protest or demonstration, the organizers are expected to make a reasonable effort to

return the grounds/area to the condition it was in before the event. This includes properly disposing of all

garbage. Any unanticipated and accidental property damage should be reported to a University administrator

immediately. Property damage related to the protest or demonstration my result in the assessment of fees to

the organization or individuals involved.

The Dean of Students’ Office/Student Engagement will serve as a conduit for campus wide communication regarding

event. The Department of Public Safety, Strategic Communications, Student Engagement and other offices or

departments may be notified of any proposed activity.

For more information or questions, please contact the Dean of Students’ Office or the Office of Student Engagement.

See page 93 for Office of Dean of Students – Records Maintenance policy

SALVE REGINA UNIVERSITY TITLE IX SEX DISCRIMINATION AND SEXUAL

HARASSMENT POLICY & GRIEVANCE PROCEDURES

(SEE APPENDIX F)

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SMOKING POLICY

Smoking (including the use of e-cigarettes, vaporizers, etc.) is not permitted at any time in any University building and is

prohibited within 50 feet of any University building without exception.

THREATS OF VIOLENCE

Careful analysis of recent violent episodes in American high schools clearly shows that violence-prone individuals often

give clear advance notice of their intentions. ANY threat of violence toward an individual or group should be reported at

once to the DPS at 401-341-2325 or dial 911.

UNIVERSITY EDUCATIONAL AND TRAINING PROGRAMS

The University recognizes the importance of providing education and training on the subject of sexual violence and sexual

misconduct, dating violence, stalking, and domestic violence. These issues are addressed through the First Year

Transitions course, Residence Hall programming, and a variety of other programs. Residence Life staff and DPS staff are

specifically trained to respond to these situations. In-service training is available for staff and faculty.

USE OF UNIVERSITY NAME/LOGO/SYMBOL/MASCOT

Use of the University name, logo, symbol, or mascot by any person or group for any purpose must be approved by the

president of the University.

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DEPARTMENT OF PUBLIC SAFETY (DPS)

Department of Public Safety

Tobin Hall

X-5500 (campus telephone - routine)

X-5555 (campus telephone - emergency) (401)341-2325(cell phone)

The DPS strives to preserve the safety, security and well-being of the University community through 24/7 coverage. Staff

are trained in first aid, AED, CPR, and MOAB. Staff work to prevent crime, provide high-visibility security patrols, and

respond quickly and effectively to University needs. Crimes involving violence, major property loss, or felony charges are

reported immediately to the appropriate outside agency.

The DPS maintains strong working relationships with other University offices as well as with local police and fire

departments. Through training materials and presentations, the DPS emphasized the importance of education as the key

element in crime prevention. The DPS strives to increase awareness of campus safety and encourages all to report

suspicious activity on campus.

Identification Cards

It is a student’s responsibility to obtain and keep in their possession a valid University photo ID card. In order to obtain

an ID card, students must register for courses for the semester during which the card is valid and must satisfy all financial

obligations to the University. ID cards are issued at the beginning of each semester to all new students through the

University One Card Office and are kept until graduation or departure from the University. DPS Officers and other

authorized University personnel may request identification on campus and students must be able to produce this card at

all times. Cards are required to access residence halls, the McKillop Library, Miley Cafeteria for meals, and for other

specific functions.

Lost or stolen cards should be reported immediately to the Department of Public Safety. A $35.00 replacement charge will

be imposed. Students are subject to disciplinary action for the possession, manufacture, distribution, or use, for any

purpose whatsoever, of any false personal identification document, including driver’s licenses, regardless of whether there

have been attempts to utilize it.

Lost and Found

Found articles should be submitted to the DPS. Claims for lost articles should also be made there. Unclaimed items are

discarded after a reasonable time.

Medical Procedure (Emergency and Non-Emergency)

• In a non-emergency situation where students, staff or faculty require medical assistance, the individual is advised to go to

University Health Services, which are open Monday through Friday, 9:00 a.m. to 5:00 p.m.

• In a non-emergency situation when University Health Services is not open, and students, faculty or staff need medical

assistance, the DPS may be contacted from a campus phone at X-5500 or by cell phone at (401) 341-2325 so that

transportation to and from the hospital may be arranged.

• All emergencies should be reported to the DPS using the emergency telephone extension X-5555 (campus telephone) or

(401) 341-2325 (cell phone). The DPS, which has direct telephone lines to the local police and fire departments, has the

responsibility for requesting off- campus assistance (when appropriate), notifying on-campus officers for assistance, and

contacting other appropriate campus officials. If you do telephone 9-911 (campus telephone) or 911 (cell phone), be sure

to provide your specific building/room location. After calling 9-911 or 911, telephone DPS at the number listed above.

• A student is required to comply fully when a University staff member requests that the student obtain emergency

medical treatment and/or transportation.

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Cliff Walk

For the safety of all, the Cliff Walk is closed after sundown and is regularly patrolled by the Newport Police Department.

Please note that due to structural damage to a section of the Cliff Walk, detours will be in place between Narragansett

Avenue and Webster Street for the foreseeable future.

R.I.P.T.A. TROLLEY SERVICE

The R.I.P.T.A. Service provides free transportation for students with a valid Salve ID.

The Yellow Line (#67) Trolley runs through campus daily from the hours of 8:00 a.m. to 8:00 p.m. Monday through

Saturday, and 10:00 a.m. to 8:00 p.m. on Sundays. The Trolleys travel both directions approximately every twenty (20)

minutes.

Students can catch the Trolley at designated Bus stops throughout the campus. Transportation is both on-campus

(Ruggles Avenue, Ochre Point Avenue and Narragansett Avenue) and off-campus traveling along Bellevue Avenue to

Touro Street to Washington Square and, finally, the Gateway Center. Students can make a connection at the Gateway

Center for trolleys to the Middletown Shopping Centers. Salve students with valid IDs may also use any state-wide

R.I.P.T.A. Service (i.e., Providence, Kingston). Trolley and Bus schedules can be obtained at the Department of Public

Safety, Residence Life, Miley Hall, Gerety Hall, and O’Hare. Students are encouraged to use this convenient method of

transportation.

Security Camera System

The closed-circuit television (CCTV) cameras installed on campus are not monitored at all times.

Salve Shuttle Service

Salve Regina University provides regularly scheduled shuttle service to and from designated bus stops around campus

throughout the academic year. The University shuttle also provides transportation off campus to four Newport locations

at certain scheduled days and times. The shuttle operates seven days a week from 7pm to 12:00 am Sun-Wed and 7pm to

1:00am Thurs.-Sat. Shuttle stops are conveniently located on campus public streets near our residence halls, academic

buildings and other university facilities. Student IDs are required to board all buses and a maximum of two guests per

student are allowed. Each guest must be accompanied by a Salve Regina student at any given time.

For their safety, Salve Regina University asks that students follow these guidelines when riding buses:

• Stand away from curb as buses approach.

• Don't walk or run into the street when buses are in traffic.

• Treat drivers with courtesy and respect.

• No open food or drink containers.

• Before departing the bus, students should check their seat for all personal items.

Locations of shuttle stops and the ability to track the shuttles are possible through the University “PassioGo” feature.

This mobile application is available to all students and University personnel free of charge and features predictive arrival

times for each shuttle stop location.

Vandalism to University Grounds

Students who operate motor vehicles in unauthorized driving areas, i.e., lawns, pedestrian areas, etc. will be assessed an

automatic fine of $250 in addition to the costs for repairing damage caused to the University property. Violators may also

face further restrictions regarding their permission to operate a vehicle on campus.

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PARKING REGULATIONS

INTRODUCTION

The University seeks a balance between the need for parking and the maintenance of the open space. We strive for a

balance that will lend itself to a pedestrian campus and meet all of the community’s needs. This policy seeks to help the

University achieve this end.

Parking and operating a motor vehicle on the campus of Salve Regina University is a privilege, not a right and constitutes

acceptance by the individual of the responsibility to assure that his or her vehicle is neither parked or operated in violation

of any University regulation or motor vehicle and traffic regulations of the City of Newport and the State of Rhode Island.

The University assumes no responsibility for the loss or theft of, damage to, or property missing from vehicles parked or

operated on the Salve Regina University campus.

All faculty, staff, students, and visitors operating or parking a vehicle on campus are responsible for familiarizing

themselves with and understanding these regulations and to have their vehicle registered with the DPS.

Freshman resident students are not permitted to have vehicles, motor scooters or other motor driven cycles with the

exception of “Electric motorized bicycles” that may be propelled by human power or electric motor power, or by both, on

campus or within the city of Newport during the entire academic year (September- May). Violating this policy will result in

ticketing and towing. A freshman vehicle violation is $250 for each violation. The privilege of having a vehicle on campus

during their sophomore year may be revoked, and students may be referred to the Office of the Dean of Students for

student conduct review should the intent of this policy be violated by a freshman resident student.

Transfer students must complete two semesters post high school at any institute of higher education before a vehicle is

authorized. It is never based on the number of college credits a student has when entering the University.

Freshman Resident Violations:

• 1st Violation $250.00 fine and loss of sophomore privilege for 60 days.

• 2nd Violation $250.00 fine, tow, and loss of sophomore privilege for first semester.

• 3 or more violations $250.00 fine, tow, loss of privilege for entire sophomore year and referral to the Office of the Dean

of Students for student conduct review.

Freshman resident students who have not received a Salve Regina parking ticket but have been identified by other means

as having a motor vehicle on campus or within the City of Newport will also be held responsible for violating this policy.

No freshman vehicles are allowed on campus unless approved by the Director of DPS.

Violation of Resident Parking Lot Policy (Resident Policy One Car/One Spot)

Upper-class resident students are each assigned parking in an authorized parking area on campus. Resident student

vehicles may not be used for any reason for on-campus transportation Monday –Friday 7:00 a.m. to 5:00 p.m. This

includes all campus parking lots (other than the one your vehicle is assigned) and Newport city streets adjacent to the

University (see below for additional information).

Only the DPS may authorize an exception to this policy. If an exception is granted, the student is responsible to get the

name and badge number of the officer granting permission.

Resident and Commuter Students:

The City of Newport restricts parking on the following streets between the hours of midnight and 6:00 a.m.

Ward Avenue

Lawrence Avenue (between Webster and Leroy)

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Narragansett Avenue

Shepard Avenue

Webster Street

Victoria Avenue

Wetmore Avenue

Students parked at these locations are subject to policy violations issued by Salve Regina DPS in addition to parking

tickets by the Newport Police.

Registration of Motor Vehicles

All resident students must register their vehicles. All applicants for a campus vehicle permit must present a valid

University I.D. Card, driver’s license, state registration certificate, and proof of insurance.

A fee of one hundred-seventy-five dollars ($175.00) per school year will be assessed for

undergraduate parking permits and a fee of eighty-two dollars and fifty cents ($82.50) per school year for graduate

students. For the loss of any parking permits there will be an additional charge of

one hundred-seventy-five dollars ($175.00).

Issuance of a vehicle permit does not guarantee a parking space on campus; it is a privilege to operate or park a vehicle on

University property. Parking in all lots requires a valid parking permit. Permits for students, faculty, and staff expire as

stated on the decal.

A fee of twenty-five dollars ($25.00) will be assessed for the reissuance of any vehicle parking permit. Issued permits must

be affixed on the outside of the rear windshield, lower left-hand corner, on the driver’s side. Permits are not

transferable. The DPS must be notified immediately of any change of vehicle, state registration plate or other

information pertinent to motor vehicle registration. Improper use or display of a permit will be treated as a violation and

subject to suspension of vehicle privileges. Any alteration to permit, including lamination, is against regulations and will be

treated as a violation. Fraudulent presentation of documentation to obtain a parking permit will result in suspension of

privileges for all parties involved.

Scooters and Motor Driven Cycles

All owners/operators of motorcycles, motor scooters and motor driven cycles will be subject to the same parking and

traffic regulations as other motor vehicles.

All motorcycles, motor scooters and motor driven cycles must be registered with the DPS via the on-line registration

system. Registration decals shall be affixed to the vehicle’s rear bumper or fender. Every motorcycle, motor scooter and

motor driven cycle, shall obtain a parking decal from the DPS. A fee of $175.00 per school year will be assessed for

motorcycles and $125.00 per school year will be assessed for motor scooters and motor driven cycle decals. An additional

fee will be assessed for lost or stolen decals.

Freshman residents are not permitted to possess, register or operate motorcycles, motor scooters and motor driven cycles

on campus.

All motorcycles with engines 50cc’s or more, may utilize a standard, lined parking space. Motor scooters and motor driven

cycles with engines less than 50cc’s may NOT park in a standard, lined space on campus and must park in a designated

scooter parking area.

No motorcycle, motor scooter or motor driven cycle shall park within ten feet (10’) of any doorway or means of egress of

any campus building, nor shall any motor driven vehicle park or drive upon any walkway or sidewalk meant for the use of

pedestrian traffic, nor shall any vehicle park or drive upon any grass, mulch or non-paved area, unless otherwise specified

in this policy. All motor driven cycles are prohibited from the interior of any campus building or interior storage areas.

Designated parking- Mopeds and other motorized vehicles with fewer than four (4) wheels shall be parked in designated

areas:

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Resident student scooter parking will be adjacent to the residence hall outdoor bicycle storage racks, regardless of grass or

pavement.

Resident Students at Residence Halls without an outdoor bicycle storage rack, shall park scooters in designated parking

areas:

Designated Resident

Scooter Parking Areas:

• Fairlawn/Young: Outdoor bicycle area

• Founders: Adjacent to bicycle rack at rear of building

• Graystone: Adjacent to bicycle rack under tree

• Hunt/Reefe/Moore: Stone island under tree outside Moore Hall

• Narragansett I II III: Adjacent to bicycle rack at Narragansett I only

• Nethercliffe: Pavement adjacent to front doors, along curbing

• Ochre Lodge & Annex: Adjacent to outdoor bicycle rack under tree

• Stoneacre: Adjacent to outdoor bicycle rack area near dumpster

• Wallace: Adjacent to outdoor bicycle rack area under tree

• Watts Sherman: Adjacent to outdoor bicycle rack area

Designated Commuter Scooter Parking Areas:

• Rodgers Rec Lot: Adjacent to outdoor bicycle racks near bus parking (away from doors)

• McKillop: Front lot, signed scooter parking area

• Antone Center: South lot near kiln area

• Gerety Hall: Adjacent to outdoor bicycle rack area – rear entrance

• O’Hare: Adjacent to bicycle rack

Required Equipment:

• Per state law, eye protection is required for every operator.

• Any passenger on a motorcycle, motor scooter, and motor-driven cycle must be provided with a separate rear

seat, a separate footrest and an appropriate handlebar or grip for his/her use.

• No person shall operate a motorcycle, motor scooter and motor-driven cycle unless any passenger on it wears a

helmet and is able to rest his/her feet upon a footrest.

Registration requirements for Rhode Island residents: Per state law, every motorcycle, motorized bicycle and motorized

tricycle owned by a resident of Rhode Island must be registered with the State of Rhode Island.

Registration requirement for out-of-s

tate residents: Per Rhode Island law, out-of-state residents owning motor scooters or

motorized bicycles whose state of residence does not require the registration of those vehicles shall register the vehicles in

the state of Rhode Island as a temporary resident. Upon payment of the registration fee and proof of financial

responsibility, they shall be issued a registration plate to be placed on the vehicle evidencing registration.

If your vehicle is registered in a state other than Rhode Island

and you don’t have a registration plate on your vehicle, i.e.,

Massachusetts, then you MUST also register your vehicle in the State of Rhode Island and obtain a registration plate as a

temporary resident.

n order to register your vehicle as a temporary resident, you MUST bring with you your Salve Regina University

identification, proof of insurance and proof of ownership. Rhode Island DMV will then issue you a registration plate

under your temporary resident status.

Enforcement

Campus Security personnel are authorized and directed to enforce all motor vehicle, traffic, and parking

regulations contained herein and promulgated by the DPS. Failure to comply with the directions of DPS personnel

acting in the performance of their duties is a serious violation of University regulations. A University Public Safety Officer

may require an owner, operator or passenger of a motor vehicle to produce proper identification.

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Refusal to identify oneself is a serious violation of University regulations.

Authorized Parking Areas:

All parking lots and city street spaces require a University permit.

Faculty/Staff - Permit Required

Shepard Avenue: East of Ochre Point Avenue

Marian Hall: South side – Front

Angelus Hall: Front and rear of building

Ochre Court: North side of building

Leroy Avenue: East of Ochre Point Avenue

Antone Center: South side of building

McKillop Library: West side of building

Young Building: West side of building

Gerety Hall: North side of building

Rodgers Center: All parking spaces

Miley Hall: East side of building

162 Webster: Private driveway

All Resident students are required to obtain an SRU permit:

Founders Hall: North and south sides of building - residents only

Moore Hall: North and south sides of buildings - residents only

Hunt/Reefe Halls: North and west sides of building - upper-class residents only

Nethercliffe: East and west sides of building - Nethercliffe, Ochre Lodge,

& Ochre Lodge Annex - residents only

Ochre Lodge: East and north sides of building - Nethercliffe, Ochre Lodge,

& Ochre Lodge Annex - residents only

Ochre Lodge Annex: Ochre Lodge & Nethercliffe - residents only

Nethercliffe Carriage House: Street Parking - residents only

Watts Sherman: North and west sides of building - residents only

(Leroy Avenue Tennis Courts for overflow)

Narragansett Hall: North side of building - residents only

(North Hall/Rodgers Recreation Center overflow)

Narragansett I & II: Private driveway - residents only

Wallace Hall: North side of building - residents only

Hedges: North side of building - residents only

Young Building: South side of building - residents only

26 Lawrence: Private driveway

134 Webster: North Hall/Rodgers Recreation Center -

no parking on Webster Street

Carnlough Cottage: East side of building - residents only

Stoneacre: North side of building - residents only

Fairlawn Apartments: East side of Young building - residents only

French Cottage: Private driveway

204 Ruggles Ave: Private driveway

87 Victoria Ave: Private driveway

Graystone Apts: East and north sides of building - residents only

74 Victoria Ave: Private driveway

80 Victoria Ave: Lot in rear of building

Resident Students: If at any time you are not able to find a space in your assigned building parking lot, telephone

DPS for instructions as to where to park.

Notes for Resident Students:

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• If at any time you are not able to find a space in your assigned parking lot, telephone DPS for instructions as to

where to park. Students are responsible for obtaining the name of the officer who grants alternative parking.

• All faculty/staff parking may be utilized Monday-Friday, 5:00 p.m. to 7:00 a.m. and on weekends. The only

exception is the Grounds parking on Ward Avenue where there is no student parking at any time.

• Resident students may not park in other resident student lots.

• Resident student automobiles may not be used for on campus transportation for any reason Monday-Thursday,

7:00 a.m. to 5:00 p.m. and Friday, 7:00 a.m. to 5:00 p.m. This includes all campus parking lots (other than the one

your vehicle is assigned) and Newport city streets adjacent to the University.

Commuter Student permit: (commuter students are not permitted to use resident lots)

Drexel Hall: South side

Stonor Hall: North side

Library/Munroe East side of buildings (adjacent to Ochre Point Avenue)

Leroy Avenue: East of Ochre Point Avenue - after 5:00 p.m. only

Leroy Avenue: West of Ochre Point Avenue

Webster Street: East of Ochre Point Avenue

Lawrence Avenue: From Leroy Avenue to Shepard Avenue

Lawrence Avenue: From Webster Street to Leroy Avenue (east side only)

Ochre Point Avenue: From Leroy Avenue to Shepard Avenue

Shepard Avenue: Between Ochre Point Avenue to Lawrence Avenue

Rodgers Recreation: All lots

Ochre Court: North side of building - after 5:00 p.m. only

Gerety Hall: North and west side against wall

Antone Academic: South side of building (alongside Brother Reynolds Field)

Angelus Hall: Only after 5:00 p.m.

Pell Center: North side of building

Notes for commuter students:

• Commuter athletes with valid parking permits will park at Rodgers Recreation Center and walk to practice sites on

campus. Commuter students are not permitted to use resident lots.

• All faculty/staff parking may be utilized Monday-Friday, 5:00 p.m. to 7:00 a.m. and on weekends. The only

exception is the Grounds parking on Ward Avenue, where there is no student parking at any time.

Traffic Regulations

All laws of the State of Rhode Island governing the operation of a motor vehicle are deemed to be regulations of the

University as well (e.g., it is forbidden to operate a vehicle while under the influence of an intoxicant, to operate in a

reckless manner, to drive so as to endanger, etc.).

1. Driving or parking on lawns, walkways, or any areas not designated for vehicular traffic is prohibited. Fines and repair

costs will be assessed.

2. Pedestrians shall enjoy the right-of-way at all times.

3. The operator of a motor vehicle must obey all campus traffic and directional signs and the direction of Security

personnel.

Snow Emergencies

The Director of the DPS, in coordination with the Superintendent of Grounds, is authorized to restrict parking on

campus during a declared snow emergency so that snow removal operations are not impaired. The restrictions issued by

the Director of the DPS are deemed part of these regulations. Parking ban information will be broadcast via University e-

mail, Rave, and social media.

Violations

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Listed below are some of the more common violations:

• Failure to have Salve Regina University permit

• Parking in a Restricted Area

• Fire Lane Violation (cannot be appealed)

• Handicap Violation (cannot be appealed)

• Violation of Street Parking Policy (Resident Students)

• Violation of Parking Lot Policy (Resident/Commuter Students)

Freshman violations cannot be appealed.

Penalties and Fines

Registering, operating or parking a motor vehicle on the campus of Salve Regina University is a privilege that may be

revoked if you receive five (5) or more parking tickets during an academic year. The student who registers the motor

vehicle is ultimately responsible regardless of who was operating the vehicle at the time of the infraction. If your privilege

to operate or park a motor vehicle on campus has been revoked, it must be promptly removed from Salve Regina

property. Your motor vehicle license plate information will be placed on a tow log and at that point may be towed. The

motor vehicle plate information will remain on the tow log for the entire academic year. This also precludes the student

who has lost privileges from using a different motor vehicle to park on campus or within the City of Newport.

In addition to losing your parking privilege on campus you are not authorized to have a motor vehicle within the City of

Newport during this period. After losing your parking privilege, any student who is parked on campus or within the City

of Newport, will face the following threefold sanction: First, you will automatically lose parking privileges for the

following academic year; Second, you will be referred to the Office of the Dean of Students for student conduct review;

Third, conduct review and a $50.00 fine.

Vehicle Immobilization Device

All parked vehicles unknown to the university are subject to the application of a Vehicle Immobilization Device or vehicle

boot. A fee of one hundred dollars ($100.00) will be assessed for the removal of the VID.

Towing

All illegally parked vehicles are subject to towing. If a vehicle is towed, the cost of towing plus the violation will be levied.

The University is not responsible for damage to a vehicle during towing or storage. A vehicle parked on University owned

or controlled property may be towed at owner’s expense, even if the vehicle is legally parked at the time when:

1. There is repeated disregard of parking regulations;

2. The vehicle is blocking free flow of traffic on University property, creating a possible hazard

3. The vehicle is parked in a zone such as a handicap, fire lane, tow away, official use only, assigned parking, etc.;

4. You receive five (5) or more parking tickets during the academic year.

Towed vehicles are not subject to appeal. Towing charges are not reimbursable for any reason. Repeat violators will be

referred to the Office of the Dean of Students for student conduct review.

Appeals

Commuters and upper-class students (sophomores, juniors and seniors) charged with a violation have the right to request

an appeal of the violation. Tickets issued to freshman resident students are not subject to appeal. Fire lane and handicap

violations are not subject to appeal.

Appeal forms are available online and are located at http://salve.edu/safety-and-security/parking-regulations

. The

Parking Violations Appeal Form must be submitted online within seven calendar days of the violation. Any appeal filed

after the seven days will not be heard. Appeal forms must be submitted by the owner of the permit. Once appeal forms

have been submitted, they may not be changed.

Invalid Appeals

The following statements are invalid reasons for appealing a violation:

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• “I didn’t see the sign.”

• “I was late.”

• “ I could not find another parking space.”

• “There was no sign that said I couldn’t park there.”

• “I only parked there for a few minutes. I had my flashers on.”

• “I was loading or unloading my car.”

• “I’ve always parked there and never got a ticket before.”

• “Other cars have parked there, and they didn’t get a ticket.”

• “I don’t agree with policy or regulation.”

• “I wasn’t aware of the policy or parking regulations.”

• “My car was registered last year but I didn’t register this year.”

• “I registered my car this year but didn’t have time to pick up my sticker.”

• “I have my parking sticker but didn’t put it on my car yet.”

• “This is my first ticket and I deserve a warning.”

A University Parking Appeals Board will meet once a month to hear all requests. The party requesting the appeal must be

present at the hearing. Failure to appear as scheduled will result in the violation being sustained. It is the student’s

responsibility to notify security prior to the hearing if they are unable to attend or will be late for any reason. After

reviewing the facts and listening to any testimony, the Parking Appeals Board will render a written decision within seven

calendar days. Failure to appear for a scheduled hearing will result in the violation being upheld. You may cancel or

reschedule a hearing up to 24-hours prior to the hearing date via e-mail to [email protected]

matthew.cor[email protected].

The finding of the University Parking Appeals Board shall be final. The University Parking Appeals Board will be made up

of three members of the University community. University staff and student representatives must be present at each

Parking Appeals Board.

Appeals after the last regular appeal board for the academic year will be heard by one of the staff members assigned to the

Parking Appeals Board.

Guest Parking and Student Responsibility

If you are having guests visit and they plan on parking on Salve Regina University property, you must obtain a Salve

Regina University Guest Parking Permit. Please bring your Salve Regina ID Card and your guest to the DPS (Tobin Hall).

Your guest will need identification, their automobile registration and proof of insurance.

You are responsible for the parking of your guest. If your guest receives a parking ticket, the Salve Regina University

student is held responsible. Guests of Young, Fairlawn, French Cottage, Stoneacre and Wallace are authorized to park in

the Pell lower gravel lot. All other guests are authorized to park in the Rodgers Recreation Center lot only. Fraudulent

presentation of documentation to obtain a Guest Parking Permit will result in suspension of privileges for all parties

involved.

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ACADEMIC AFFAIRS

ACADEMIC SUPPORT

The academic administration of Salve Regina University is committed to the success and development of all students. A

number of support services have been designed to assist students in meeting their academic goals.

ACADEMIC ADVISING

Academic advising is a fundamental component of the learning process for students at every stage of their academic

journeys. It is through their relationships with their first year Compass Advisor and their faculty advisors that many

students begin to synthesize their academic and personal goals; learn valuable skills in time management; and discover how

to make the best use of the many academic support and other services available to them at Salve Regina University.

Holistic advising strategies provide important scaffolding for each student’s intellectual and social growth. Salve Regina

University is committed to the academic success and development of its students. First year students are assigned a

Compass Advisor from the Center for Advising, Career, and Life Design. In the second year, when a student has chosen a

major, a faculty advisor in that program area is assigned to the student. Advisors can assist students with course selection,

course planning, and navigating University systems en route to graduation. Students are encouraged to engage with their

advisors through ongoing and open communication to increase their opportunities for academic success, intellectual

growth, and achievement of academic and personal goals.

ACADEMIC CENTER FOR EXCELLENCE (ACE)

McKillop Library, Allen Family Learning Commons, First Floor x. 2226

The Academic Center for Excellence, otherwise known as ACE, offers a variety of resources, workshops and

consultations to help students become stronger and more confident learners. We support students of all majors and skill

levels at every phase of the learning process. We offer free, one-on-one and group appointments either in-person or

online via Zoom. The Writing Center also offers asynchronous written feedback. Our friendly, trained subject tutors,

writing consultants and peer academic coaches represent a broad spectrum of majors, from the humanities, social sciences,

to natural sciences. ACE tutor training programs are certified through the College Reading and Learning Association

(CRLA).

We offer several types of tutoring appointments:

• Peer subject tutors review content and provide specific study strategies for courses in many disciplines.

• Writing Consultants can help you with any type of writing or communication task, including but not

limited to: academic essays, research papers, lab reports, annotated bibliographies, creative writing pieces,

oral presentations, personal statements, cover letters and more!

• Peer academic coaches help empower a student to reach their academic goals. Sessions may cover time

management, note-taking, textbook literacy and more, and most sessions are virtual. Peer coaches are

trained and supervised by professional learning specialists and advisors.

The Academic Center for Excellence also provides support for students who encounter academic roadblocks. We provide

academic coaching to students with academic warnings, who are on academic probation or who are otherwise

academically at-risk.

Students can learn more about our services by booking an appointment online using TracCloud, e-mailing [email protected],

calling (401) 341-2226, or visiting our center on the 1st floor of the McKillop Library.

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CENTER FOR GLOBAL EDUCATION & FELLOWSHIPS

Drexel Hall, ext. 2372

Mission: In support of the Mission of Salve Regina University the Center for Global Education & Fellowships actively

promotes international and inter-cultural understanding and enriches the curricular and co-curricular environment by

facilitating the exchange of people and ideas and assisting in the development of the skills and attitudes necessary for our

graduates to function as global citizens. Our team is responsible for study abroad and exchange programs, international

student services, English remediation programs for second language speakers, fellowship advising as well as a range of

related on campus programming supporting campus internationalization and global awareness. For more information, go

to https://salve.edu/center-for-global-education-and-fellowships

International Student Services:

The Center for Global Education & Fellowships team and Assistant Director, International Student Services are here to

support international students throughout their stay at Salve Regina. We coordinate a special multi-day orientation session

for new international students. This office also offers non-legal advising on matters relating to immigration and visas, as

well as cultural adaptation programming. Over the course of the year, we run programs to familiarize students with issues

such as maintaining F-1 student status, taxes, culture and employment.

International students must abide by the rules and regulations set forth by the U.S. Department of Homeland Security.

Questions concerning the regulations, or any other international student issue may be directed to our international student

advisor by calling, dropping in or making an appointment. Students can also review further information and the

International Student Handbook at: to https://salve.edu/center-for-global-education-and-fellowships

The English for Academic Purposes program offers assistance to students whose first language is other than English. The

EAP program offers four academic courses in addition to individual and group tutorial support, supplementary

educational materials, and other language support opportunities (e.g., opportunities to practice English in informal

settings). The EAP coordinator works closely with academic advisors and consults frequently with faculty to provide the

best support possible. Study skills, time management, organization and test-preparation assistance, as well as support for

students on academic probation or academically at-risk are also provided by the Academic Center for Excellence.

Study Abroad Programs

The Center for Global Education & Fellowships team works with the academic departments to expand the opportunities

for students to study overseas as part of their Salve Regina degree program. Students can choose from a portfolio of over

two hundred approved programs of varying length, type and academic focus. Our team helps students identify the best fit

program for their academic, professional, and personal interests and assists them in applying and preparing for their

chosen program. We also offer re-entry programming to help students make meaning of and leverage their overseas

experiences. Please note that student records are reviewed as part of the study abroad application process. Conduct

records may impact student eligibility for participation in study abroad programs.

Students interested in study abroad programs can visit the website at http://www.salve.edu/study-abroad

Drexel Hall

for more information.

ACCESSIBILITY OF PROGRAMS AND SERVICES:

STUDENT ACCESSIBILITY SERVICES

Salve Regina University is committed to providing equal and integrated access for students with disabilities to all of its

educational, residential, social and recreational programs. Disability services to students at Salve Regina University, as

required by the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act, ensure that

students with disabilities receive appropriate accommodations and assistance in order to participate fully in University

programs.

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