Student Updates

2024-2025

AUTOMATED STUDENT

INFORMATION DATABASE MANUAL

FOLLOWING ARE CHANGES AND

REVISIONS FOR STUDENT

DATABASE REPORTING

2023-2024 24-2025 Federal/State Indicator

Status

1. Submit this record during reporting periods 2, 3 and 5 for each PK-12th grade student in

membership in the school district at any time during the school year.

For students who supplement their course schedule outside of the district, only one record is

submitted. In this situation the primary district of enrollment should submit the record.

Do not send this record for students who were expected to attend school but did not enter (DNE)

as expected for unknown reasons.

2. IMMUNIZATION STATUS: It is very important to report the current status for all kindergarten and

seventh grade students in membership in the school district during reporting period 2.

3. CAREER AND PROFESSIONAL ACADEMY IDENTIFIER: Report up to two applicable codes for

each student who participated in a Career and Professional Academy at any time during the

reporting period for reporting periods 2 and 3 or at any time during the school year for reporting

period 5. If the student participated in more than two Career and Professional Academies during

the school year for reporting period 5, report the most recent academies.

4.3. DROPOUT PREVENTION/JUVENILE JUSTICE PROGRAMS: Report the program, if any,

the student attended during survey week. These codes are used to identify the proper status of

students in the school grading system. For students in more than one of these programs, report

code E (Alternative to Expulsion) and code R (Dropout Retrieval) prior to any of the other

program codes. For survey 5, report code Z for all students on this format.

5.4. HOMELESS STUDENT, PK-12: All districts must report all homeless students regardless of

whether the district receives grant funding to serve this student population.

6.5. HOMELESSNESS CAUSE – Each student who is reported as a Homeless Student, PK-12

(any code other than N) must have corresponding Homelessness Cause (a code other than Z).

7. DISTRICT NUMBER, CURRENT INSTRUCTION/SERVICE - CAPE: Report the district in which

the student received instruction for the Career and Professional Academy reported on this

format. In most cases this will be the same as the District of Enrollment but, in some cases, the

student will attend an academy in another school district.

8.6. ERROR CODES: This field is used by the Department to report to districts the specific errors

found in the record during the state edit process. This field should contain filler (spaces, blanks)

when the record is transmitted to the Department.

9.7. KEY FIELDS: The key fields for this format are item numbers 1, 4, 5 and 34. If a key field

needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item From-To Size Field Char. Field Description

No.

1 1-2 2 N/R District Number, Current Enrollment *

2 3-6 4 A/N/R School Number, Current Enrollment

3 7-16 10 A/N Filler

4 17-17 1 A/N Survey Period Code *

5 18-21 4 N Fiscal Year *

6 22-22 1 A Military Family Student

7 23-23 1 A/N Immunization Status

8 24-25 2 A/N Filler

9 26-26 1 A Homeless Student, PK-12

10 27-27 1 A Homeless Unaccompanied Youth

11 28-30 3 A/N Career and Professional Academy Identifier (First)

(Deleted 2425)

12 31-33 3 A/N Career and Professional Academy Identifier (Second)

(Deleted 2425)

13 34-34 1 A Transaction Code

14 35-36 2 A/N/R District Number, Current Instruction/Service: CAPE (First)

(Deleted 2425)

15 37-38 2 A/N/R District Number, Current Instruction/Service: CAPE

(Second)Filler

(Deleted 2425)

16 39-39 1 A Physical Education Waiver

17 40-40 1 A Bullied or Harassed - Disability

18 41-41 1 A Bullied or Harassed - Race

19 42-42 1 A Bullied or Harassed - Sex

20 43-43 1 A Fund Source

21 44-44 1 A/N Section 504 Eligible

22 45-45 1 A Bullied or Harassed - Religion

23 46-46 1 A School Related Arrest

24 47-5447 81 A/N FillerCareer and Professional Academy Participant

25 48-54 7 A/N Filler

2526 55-55 1 A/N Immigrant Student

2627 56-56 1 A Dropout Prevention/Juvenile Justice Programs

2728 57-57 1 A/N Test Accommodations

2829 58-58 1 A Medical Complexity Exemptions

2930 59-59 1 A/N Homelessness Cause

3031 60-60 1 A Bullied or Harassed - Sexual Orientation

3132 61-61 1 A/N Filler

3233 62-62 1 A Federally Connected Student Indicator

3334 63-72 10 A/N Student Number Identifier, Local

3435 73-86 14 A/N Florida Education Identifier *

3536 87-152 66 A/N Filler

3637 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/20237/1/2024

2023-2024 4-2025 Industry Certification

1. Submit a record during reporting period 5 for each Industry Certification Identifier and

Industry Certification Outcome, including those linked to a career-themed course.

Applies to students in grades KG-12. The outcome reported should be the final outcome

for the reporting year.

2. SCHOOL YEAR: Report both the school year in which the course was taken and the

school year of record submission. The school years will be the same for most records.

The school year will be different when reporting students who took or attempted an

industry certification or technical skill attainment assessment in a year subsequent to

the school year in which the student took the course.

3. Include dual enrollment courses if the student took an industry certification or technical

skill assessment listed in Appendix Z that is related to the dual enrollment course. Also

refer to data element, Dual Enrollment Institution Type.

4. COURSE NUMBER: Report the career and technical education course number, career-

themed course number or basic course number in which the certification was

attempted/earned. If the course is not a career and technical education course report all

zeros for the program number.

5. INDUSTRY CERTIFICATION IDENTIFIER: Report the Industry Certification Identifier from

Appendix Z for students who took or attempted an industry certification or technical skill

attainment assessment the current school year in the reporting district in an area that

applies to the course in which the student participated.

6. CAREER AND PROFESSIONAL ACADEMY IDENTIFIER: Report the CAPE academy

associated with the Industry Certification Identifier reported. If there is no CAPE

academy associated with the reported Industry Certification, report ZZZ in this field.

7.6. KEY FIELDS: The key fields for this format are item numbers 4, 5, 6, 7, 8, 9, 10 and

20. If a key field needs to be changed, the record must be deleted and re-submitted as

an add.

8.7. ERROR CODES: This field is used by the Department to report to districts the

specific errors found in the record during the state edit process. This field should contain

filler (spaces, blanks) when the record is transmitted to the Department.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item From-To Size Field Char. Field Description

No.

1 1-2 2 N/R District Number, Current Enrollment

2 3-6 4 A/N/R School Number, Current Enrollment

3 7-16 10 A/N Filler

4 17-17 1 N Survey Period Code *

5 18-21 4 N School Year – Record Submission*

6 22-29 8 A Industry Certification Identifier *

7 30-30 1 A/N Industry Certification Outcome *

8 31-32 2 N/R District Number, Current Instruction/Service *

9 33-36 4 A/N/R School Number, Current Instruction/Service *

10 37-43 7 A/N Course Number *

11 44-47 4 N School Year - Course Taken

12 48-49 2 A/N Grade Level

13 50-56 7 A/N Career and Technical Education/Adult

General Education Program Code

14 57-59 3 A/N Career and Professional Academy Identifier

(Deleted 2425)

15 60-60 1 A/N Transaction Code

16 61-61 1 A Dual Enrollment Institution Type

17 62-69 8 A/N Industry Certification Date Earned

18 70-128 59 A/N Filler

19 129-138 10 A/N Student Number Identifier, Local

20 139-152 14 A/N Florida Education Identifier *

21 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/20232024

2024-2025 Student Additional Funding

1. This record should be reported in Survey Period 5 for students who are eligible for additional

funding in one or more of the categories listed below.

a. Advanced Placement (AP)

b. International Baccalaureate (IB)

c. Advanced International Certificate of Education (AICE)

d. Early Graduates

e. Academic Dual Enrollment Associate Degree

f. Academic Dual Enrollment Course

g. College Board Advanced Placement Capstone Diploma

2. Error Codes: This field is used by the Department to report to districts the specific errors

found in the record during the state edit process. This field should contain filler (spaces,

blanks) when the record is transmitted to the Department.

3. Key Fields: The key fields for this format are item numbers 1, 2, 5, 6 and 16. If a key field

needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item From-To Size Field Char. Field Description

No.

1

1-2 2 N/R District Number, Current Instruction/Service *

2

3-6 4 A/N/R School Number, Current Instruction/Service*

3

7-8 2 N/R District Number, Current Enrollment

4

9-18 10 A/N Filler

5

19-19 1 N Survey Period Code *

6

20-23 4 N School Year *

7 24-26 3 N/R

FTE Earned, College Entrance Examination Board

Advanced Placement Test

8 27-29 3 N/R FTE Earned, International Baccalaureate Diploma

9 30-32 3 N/R FTE Earned, International Baccalaureate Score

10 33-35 3 N

FTE Earned, Advanced International Certificate of

Education Diploma

11 36-38 3 N

FTE Earned, Advanced International Certificate of

Education Score

12 39-43 5 N FTE Earned, Early Graduates

13 44-44 1 A Transaction Code

14 45-48 4 A/N Filler

15 49-58 10 A/N Student Number Identifier, Local

16 59-72 14 A/N Florida Education Identifier

*

17 73-75 3 N

FTE Earned, Academic Dual Enrollment Associate

Degree

18 76-78 3 N FTE Earned, Academic Dual Enrollment Course

19 79-81 3 N

FTE Earned, College Board Advanced Placement

Capstone Diploma

20 82-152 71 A/N Filler

21 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/2024

2024-2025 Student Course Transcript Information

1. Submit course information during reporting period 5 for all students in grades 9-12 enrolled in

the district during the School Year, including summer school courses, all courses transferred in

from other schools, and courses taken for high school credit when the student was in grades

below grade 9.

Grade Level Course Information to Send

12 Grades 9, 10, 11, 12 and any courses below ninth grade that the

student took in order to earn credit toward a high school diploma.

11 Grades 9, 10, 11 and any courses below ninth grade that the student

took in order to earn credit toward a high school diploma.

10 Grades 9, 10 and any other courses below ninth grade that the student

took in order to earn credit toward a high school diploma.

9 Grade 9 and any courses below ninth grade that the student

took in order to earn credit toward a high school diploma.

2. Also submit a record for each Algebra course taken by a student in Grade Levels 7 and 8 at any

time during the school year and accompanying summer sessions. Algebra courses are course

numbers 1200310, 1200320, 1200370, 1200380, 1200386, 1200390 and 1209810.

3. Send all courses the student has taken in order to earn credit toward a high school diploma. For

example, if a student took Algebra in Grade 8 and is currently in Grade 9, report the Algebra

course along with the courses the student took in Grade 9.

4. SCHOOL YEAR: Report both the school year in which the course was taken (School Year -

Course Taken) and the school year for which the record is being submitted (School Year -

Record Submission).

5. COURSE GRADE: The Course Grade field may contain I for incomplete, NG for no grade

assigned or similar grades other than A, B, C, D and F as defined in the DOE Information Data

Base Requirements: Volume I -- Automated Student Information System.

6. GRADE LEVEL: The Grade Level field should contain the Grade Level the student was in at the

time the course was taken. NOTE: Only report credits on grade 30 if the student left a

secondary K-12 program, entered the Adult High School program as grade 30 and

subsequently returned to a secondary K-12 program prior to graduation.

7. SCHOOL NUMBER, WHERE CREDIT EARNED: The School Number, Where Credit Earned

field may contain 0001-9899, 9900, N997, N998, N999, C901-C928 Florida public colleges,

U970-U981 Florida public state universities or P001-P999 eligible postsecondary non-public

institutions.

8. COURSE NUMBER, SUBSTITUTED: This field is used with the Course Flag field. The

presence of an asterisk (*) as one of the four flags in the Course Flag field indicates that the

course specified by the number in the Course Number field is a Department of Education

approved substitute for the course specified by the number in this field. For example: Course

Number is 1802300 (JROTC Naval Science 1), Course Flag is *, and Course Number

Substituted is 1500450 (JROTC PE Year 1 Waiver). This indicates that the Naval Science 1

course will substitute for the Personal Fitness/Physical Education Activity Elective and HOPE

graduation requirement (students under personal fitness option must still take Personal Fitness

class).

9. KEY FIELDS: The key fields for this format are item numbers 2-4, 8 and 10-15. If a key field

needs to be changed, the record must be deleted and re-submitted as an add.

10. ERROR CODES: This field is used by the Department to report to districts the specific errors

found in the record during the state edit process. This field should contain filler (spaces, blanks)

when the record is transmitted to the Department.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item From-To Size Field Char. Field Description

No.

1 1-14 14 A/N Filler

2 15-15 1 N/R Survey Peiod Code *

3 16-17 2 N/R District Number, Current Enrollment *

4 18-21 4 A/N/R School Number, Current Enrollment *

5 22-31 10 A/N Filler

6 32-33 2 N/R District Number, Where Credit Earned

7 34-37 4 A/N/R School Number, Where Credit Earned

8 38-51 14 A/N Florida Education Identifier *

9 52-58 7 A/N Filler

10 59-62 4 N School Year - Record Submission*

11 63-66 4 N School Year - Course Taken*

12 67-68 2 A/N Grade Level *

13 69-69 1 A/N Term *

14 70-76 7 A/N Course Number *

15 77-81 5 A/N Course, Sequence Number *

16 82-88 7 A/N Course Number, Substituted

17 89-96 8 A/N Filler

18 97-98 2 A/N Course, State Subject Area Requirements

19 99-102 4 A/N Course, Flag

20 103-103 1 A/N Filler

21 104-106 3 N Credit Attempted, Course

22 107-109 3 N Credit Earned, Course

23 110-112 3 A/N/R Course Grade

24 113-113 1 A Transaction Code

25 114-115 2 A Course Substituted, State Subject Area

Requirements

26 116-116 1 A Online CourseFiller

27 117-142 26 A/N Filler

28 143-152 10 A/N Student Number Identifier, Local

29 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/2024 4/29 7/1/2024

2024-2025 Student Demographic Information

1. For reporting periods 1-4 submit this record for each student receiving

instruction/service during that reporting period. Also, send a Student Demographic

Information record for each student for whom one or more of the following record

formats is being submitted even if the student is not receiving instruction/service

during the reporting period: Student Discipline/Resultant Action and Federal/State

Indicator Status. Do not send a Student Demographic Information record for a

student who is in Home Education unless the student is also receiving

instruction/service from the school district during the reporting period.

2. For reporting periods 2 and 3, also submit this record for any student who was

identified as migrant ages 0-21, was not enrolled in school and has not graduated

from high school. These records should be submitted with a School Number, Current

Enrollment of 9997.

3. For reporting period 5 submit this record for any student (a) who was in membership

at any time during the school year, (b) who was expected to attend school but did

not enter (DNE) as expected (c) for whom a Diploma Type of W43, W45, W52, W54,

W55, W58, W59, W61, W62 or W63 is being reported on the Student End of Year

Status record, (d) who was identified as migrant ages 0-21, was not enrolled in school

and has not graduated from high school, (e) who was identified as migrant ages 0-21,

and served in a home education setting, (f) who participated in a Title I, Part C

(Migrant) program at a private school, (g) who has been identified as disabled and

received services provided by a district through a services plan, or (h) who

participated in a Title I program at a private school.

4. For reporting period 9 submit this record for each student for whom an Institution

Number, Neglected/Delinquent code is being reported.

5. For reporting period 6 submit this record for each KG-12 student identified as in

membership on the survey date. Do not send this record for students who were

expected to attend school but did not enter (DNE) as expected for unknown reasons.

Exceptional Student Education Prekindergarten (PK) students and PK children of

students in the Teenage Parent Program who are in membership on the survey date

should also be submitted. Required fields to be reported are: District Number,

Current Instruction/Service; District Number, Current Enrollment; School Number,

Current Enrollment; Survey Period Code; Year; Student Name, Legal; Sex; Grade

Level; Birth Date and Florida Education Identifier (FLEID). If the Student Number

Identifier, Local is reported, it will be included on designated reports as in all other

survey periods. Data may be sent for other fields, but the data is not needed and

default values will be loaded to the data base for these non-required elements.

6. For reporting period R, submit this record for each student for whom a Student

Discipline/Resultant Action record is reported.

7. STUDENT NAME LEGAL: The district must submit student names for each student.

The student name field will be used to ensure efficient editing and verification of

records during reporting periods and to facilitate Department monitoring and

auditing activities requiring access to district individual student records.

8. SCHOOL NUMBER, CURRENT ENROLLMENT: For Survey 9, for students for whom an

Institution Number, Neglected/Delinquent code is being reported, report the school

of enrollment as of the time the student attended the Neglected/Delinquent

Institution. For private school students who participated in a Title I program use 9995

for the School Number, Current Enrollment. For private school students who

participated in a Title I, Part C (Migrant) program use 9992 for the School Number,

Current Enrollment. For home education students who participated in a Title I Part C

(Migrant) program use 9993 for School Number, Current Enrollment.

9. YEAR: For reporting periods 1 through 4 and 9, this field will contain fiscal year. For

reporting period 5, this field will contain school year. Refer to the element Year in the

DOE Information Data Base Requirements: Volume I - Automated Student

Information System for definitions.

YEAR: For Survey Period R, data element “Year” should be reported in terms of

“Month and Year”. “Month and Year” as in, for example, January 2023 would be 0122.

10. PRIMARY INSTRUCTOR RESPONSIBLE, READING: Report during reporting period 8 for

students in the Progress Monitoring and Reporting Network (PMRN). For Grades 03-

05 students, report the teacher who provides the ninety minutes of initial (core)

reading instruction. For Grades 6-12 students enrolled in a reading intervention class

report the teacher of the reading intervention class. Students not enrolled in a

reading intervention class, report the teacher of language arts. All teachers reported

here must also have a Staff Demographic Information record. Report all zeroes in all

other survey periods.

11.10. INSTITUTION NUMBER, NEGLECTED/DELINQUENT: The number assigned to

the institution for neglected or delinquent children as defined in Title I, Parts A and

D, of the Elementary and Secondary Education Act, as amended by Public Law 114-

95.

Report this number in survey period 9 for students who are ages 5-17 inclusive who

resided or were present in a residential institution for neglected or delinquent

children for at least one day during the designated 30 day count period in the

reporting year. The count period (which may be set separately for each institution) is

30 consecutive calendar days at least one of which falls within the month of October.

Submit up to three eligible institutions on a Student Demographic Information

format. Matching records are not required for these students in survey period 9.

For Survey Period 5 submit this number for any student who resided in a locally

operated residential neglected or delinquent facility or was present in a locally

operated non-residential neglected or delinquent program at any time between July

1 and June 30 of the reporting year.

Also, submit this number for any student, under age 21, who resided in a state

operated residential delinquent or neglected program at any time between July 1

and June 30 of the reporting year.

12.11. ZONED DISTRICT AND SCHOOL: Submit this information in Survey Periods 2

and 3 for each student enrolled in an alternative school or designated as

hospital/homebound during survey week. These elements should be zero-filled for

survey periods 1, 4, 5 and 9.

13.12. LUNCH STATUS. For Survey Period 5, report a student as eligible for free or

reduced price lunch if the student was eligible at any time during the school year.

14.13. DATE ENTERED UNITED STATES SCHOOL: Submit this information in Survey

Periods 2, 3 and 5 for students coded LY or LP on the English Language Learners, PK-

12 data element. Also submit this information in Surveys 2, 3 and 5 for Immigrant

Students reported on the Federal/State Indicator Status format with a code of Y,

unless Grade Level = PK then date should be reported as all zeros.

15.14. KEY FIELDS: The key fields for this format are item numbers 1, 5, 6 and 46. If a

key field needs to be changed, the record must be deleted and re-submitted as an

add.

16.15. ERROR CODES: This field is used by the Department to report to districts the

specific errors found in the record during the state edit process. This field should

contain filler (spaces, blanks) when the record is transmitted to the Department.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the

document)

Item From-To Size Field Char. Field Description

No.

1 1-2 2 N/R District Number, Current

Instruction/Service *

2 3-4 2 N/R District Number, Current

Enrollment

3 5-8 4 A/N/R School Number, Current

Enrollment

4 9-18 10 A/N Filler

5 19-19 1 N Survey Period Code *

6 20-23 4 N Year *

7 24-33 10 A/N Filler

8 34-75 42 A/N/L Student Name, Legal

9 76-77 2 A/N District Number, Zoned

School

10 78-81 4 A/N School Number, Zoned

School

11 82-82 1 A Sex

12 83-83 1 A Filler

13 84-93 10 A/N Student Number Identifier,

Local

14 94-96 3 A/N Filler

15 97-98 2 A English Language Learners,

PK-12

16 99-99 1 A/N Resident Status,

State/County

17 100-101 2 A/N Grade Level

18 102-102 1 A/N Student Characteristic, Agency

Programs

19 103-103 1 A Transaction Code

20 104-105 2 A/N Native Language, Student

21 106-106 1 A/N Filler

22 107-108 2 A/N Primary Language Spoken

in Home

23 109-110 2 A/N Country of Birth

24 111-118 8 A/N English Language Learners:

Home Language Survey Date

25 119-126 8 N Birth Date

26 127-129 3 A/N Filler

27 130-137 8 A/N Qualifying Arrival Date (QAD)

for Migrant Program Eligibility

28 138-138 1 A/N Lunch Status

29 139-139 1 A Filler

30 140-140 1 A Additional School Year

Student

31 141-141 1 A/N Migrant Status Term

32 142-142 1 A/N Graduation Option

33 143-146 4 A/N Institution Number,

Neglected/Delinquent (First)

34 147-150 4 A/N Institution Number,

Neglected/Delinquent (Second)

35 151-152 2 N Residence County

36 153-153 1 A Ethnicity

37 154-154 1 A Race: American Indian or

Alaska Native

38 155-155 1 A Race: Asian

39 156-156 1 A Race: Black or African

American

40 157-157 1 A Race: Native Hawaiian or Other

Pacific Islander

41 158-158 1 A Race: White

42 159-167 9 A/N Primary Instructor

Responsible, Reading (Deleted 2425)

43 168-171 4 A/N Institution Number,

Neglected/Delinquent (Third)

44 172-179 8 N Date Entered United States

School

45 180-218 39 A/N Filler

46 219-232 14 A/N Florida Education

Identifier *

47 233-240 8 A/N Filler/Error Codes

Last Updated: 7/1/2024

2024-2025 Student End of Year Status

1. 1. Submit this record during reporting period 5 for all PK-12 students who were in

membership in the district at any time during either the regular school year or its associated

summer session, any PK-12 student who was expected to attend school but did not enter

(DNE) as expected for unknown reasons, and any student for whom a Diploma Type of W43,

W45, W52, W54, W55, W58, W59, W61, W62 or W63 is being reported.

2. 2. Two Student End of Year Status records may be submitted for a student. This can occur

when a high school student leaves the PK-12 program and receives an Adult Standard High

School Diploma (Diploma Type W43, W52, W54, W55, W58, W59, W61, W62 or W63) or a

State of Florida Diploma (GED) (Diploma Type W45). In this instance, one End of Year

Status record will be submitted with Grade Level PK-12 and one with Grade Level 30-31.

3. School Number, Current Enrollment: For the PK-12 student, report the last PK-12 school

that the student was enrolled in during the regular 180 day school year unless the student

was only enrolled in the district during the summer term.

4. Grade Level: For the PK-12 student, report the last Grade Level of the student during the

regular 180 day School Year.

5. Grade Promotion Status: Report code P for any PK-12 student who earned a diploma or

certificate at any time during the school year.

6. Error Codes: This field is used by the Department to report to districts the specific errors

found in the record during the state edit process. This field should contain filler (spaces,

blanks) when the record is transmitted to the Department.

7. Key Fields: The key fields for this format are item numbers 1, 4, 5, 13 and 19. If a key field

needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item No. From-To Size Field Char. Field Description

1 1-2 2 N/R District Number, Current Enrollment *

2 3-6 4 A/N/R School Number, Current Enrollment

3 7-16 10 A/N Filler

4 17-17 1 N Survey Period Code *

5 18-21 4 N School Year *

6 22-22 1 A Grade Promotion Status

7 23-25 3 A/N Diploma Type

8 26-28 3 A/N Certificate of Completion, Type

9 29-31 63 A/N Virtual Instruction Provider

10 32-34 63 A/N Filler

11 35-37 3 A/N Withdrawal Reason

12 38-43 6 A/N Filler

13 44-44 1 A Transaction Code

14 45-58 14 A/N Florida Education Identifier *

15 59-62 4 A/N Filler

16 63-70 8 N Year Entered Ninth Grade, Graduation Requirements

Determination

17 71-72 2 A/N Filler

18 73-77 5 N/R Grade Point Average State, Cumulative

19 78-83 6 A/N Filler

20 84-85 2 A/N Grade Level *

21 86-101 16 A/N Filler

22 102-109 8 A/N Withdrawal Date

23 110-12019 1110 A/N Filler

24 120-120 1 A Diploma Florida Seal of Fine Arts Designation

2425 121-121 1 A Diploma Biliteracy Seal Designation

2526 122-122 1 A Single Parent and Single Pregnant Woman

2627 123-123 1 A Dropout Prevention: Performance-Based Exit

Option Test Results

2728 124-129 6 A/N Filler

2829 130-130 1 N Grade Promotion Status: Good Cause Exemption

2930 131-136 6 A/N Filler

30 137-137 1 A Online Course Exempt Filler

31 138-138 1 A Diploma Designation

32 139-142 4 A/N Filler

33 143-152 10 A/N Student Number Identifier, Local

34 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/2024

FORM 102- New Data Element

Data

Element

#:

XXXXXX Author: Kristi Ham Date

Created:

7/1/2024

Element

Name:

Career and Professional Academy Parcipant

Subject:

New Element

Year: 2425

Definition:

Indicates the student’s parcipaon in a career and professional academy that meets the

requirements of s. 1003.493(1), F.S. for high school students or the requirements of s. 1003.4935(2)

F.S. for middle school students.

Code: Definition/Example

Y The student is parcipang in career and professional academy which is a research-based

program that integrates a rigorous academic curriculum with an industry-speciﬁc curriculum

aligned directly to priority workforce needs established by the local workforce development

board or the Florida Department of Commerce.

N The student is not a parcipant in a career and professional academy.

NOTE: Career and professional academies are established by school districts in accordance with the

statutory requirements. For student parcipaon in a career and professional academy to be

reportable, the academy must meet the requirements for high school in s. 1003.493(4) or for middle

school in s.1003.4935(2) F.S.

Length: 1

Data Type: Alphabetic

Year Implemented: Choose an item. 24-25

State Standard: NO

State Reporting: YES

Local Accountability: YES

FASTER: YES

Migrant Tracking: NO

Required Grades: 06-12

Programs Required:

Workforce Development

Formats Required:

Federal/State Indicator Status DB9 22x

FORM 102- New Data Element

Surveys Required (Yes, Default, Optional, Variable, None):

Survey 2 Yes

Survey 3 Yes

Survey 5 Yes

OSS (DB2) & DQ2 Programming Changes Required: YES

Appendix: None

FORM 102- New Data Element

Data Element

#: XXXXXX

Author: Keitra Robinson Date

Created:

5/8/2024

Element

Name:

Diploma Florida Seal of Fine Arts Designation

Subject:

New Element

Year: 2425

Definition:

An indicator to designate that a student has earned a standard diploma under secon 1003.4282, F.S.,

and has sasﬁed the Florida Seal of Fine Arts requirements per secon 1003.4321, F.S. This seal is

signiﬁed on the standard diploma.

Code: Definition/Example

Y Florida Seal of Fine Arts requirements were met.

Z Not applicable

Notes:

Length: 1

Data Type: Alphabetic

Year Implemented: 2425

State Standard: YES

State Reporting: YES

Local Accountability: YES

FASTER: YES

Migrant Tracking: NO

Required Grades: 09-12

Programs Required: All Programs

Formats Required: Student End of Year Status DB9 17x

Surveys Required (Yes, Default, Optional, Variable, None):

Survey 5 Yes

OSS (DB2) & DQ2 Programming Changes Required: YES

Appendix: None

FORM 101- Data Element Change

Data Element #:

107775

Author:

Kris Ham

Date Revised:

7/1/2024

Element Name:

Career and Professional Academy Idenﬁer

Subject: Year Inacve Year: 2425

Revision

Descripon:

Deleted for 2425

DB2/DQ2

Programming

Changes Required

Yes

Deleted for 2425

FORM 101- Data Element Change

Data Element #:

109125

Author:

Keitra Robinson

Date Revised:

4/30/2024

Element Name:

Course Flag

Subject: Deﬁnion Year: 2425

Revision

Descripon:

Revised Code 7 deﬁnion

DB2/DQ2

Programming

Changes Required

Yes

(Enter revision below with track changes.)

FLORIDA DEPARTMENT OF EDUCATION

DOE INFORMATION DATABASE REQUIREMENTS

VOLUME I: AUTOMATED STUDENT INFORMATION

SYSTEM AUTOMATED STUDENT DATA ELEMENTS

Year: 2023

-24 4-25

Code Deﬁnion/Example

7 Sub for ANAT PHYSIO 2000350. Job Preparatory Program substuons for

Anatomy and Physiology. Prior to2010-11 the valid substuons were courses 8115110,

84171308417210, 8418300, and 8417230. Beginning in 2010-11 the valid substuons are 8418300 or

both 8417100 and 8417110 in any of the following programs (both courses are required for this

substuon):

8417130, 8417140, 8417150, 8417160, 8417170, 8417180,8417190, 8417200, 8417210, 8115110, and

8417230. Beginning with 2011-12, the valid substuons are courses 8418300 and 8115110 or both

8417100 and 8417110 in any of the following programs (both courses are required for this substuon):

8417130, 8417140, 8417150, 8417160, 8417170, 8417180, 8417000,8417190, 8417200, 8417210, and

8

417230. Beginning with 2014-15, the valid substuons are courses8417100 and 8417110 in any of the

following programs (both courses are required for this substuon):8417000, 8417130, 8417140,

8417150, 8417160, 8417170, 8417190, 8417200, 8417210, 8417230, and8417280. Beginning with

201516, the valid substuons are courses 8417100 and 8417110 in any of the following programs (both

courses are required for this substuon): 8417000, 8417130, 8417140, 8417150, 8417160, 8417170,

8417190, 8417200, 8417210, 8417230, 8417280, and 8427100. Beginning with 2022-23, the valid

substuons are courses 8417100 or 2000360 in any of the following programs: 8417000, 8417130,

8417140, 8417150, 8417160, 8417170, 8417190, 8417200, 8417210, 8417230, 8417280, 8427100, and

8701000. Beginning with 2024-25, the valid substuons are courses 8417100 or 2000360 in any of the

following programs: 8417000, 8417130, 8417140, 8417150, 8417170, 8417190, 8417200, 8417210,

8417230, 8417280, 8427100, and 8701000.

Descripon of Changes:

04/30/2024 Revised Code 7 deﬁnion

FORM 101- Data Element Change

Data Element #:

115325

Author:

Kris Ham

Date Revised:

7/1/2024

Element Name:

District Number, Current Instrucon/Service

Subject: Code Year: 2425

Revision

Descripon:

Code 00 deleted in reference to Federal State Indicator Status CAPE (ﬁrst) and

(second).

DB2/DQ2

Programming

Changes Required

Yes

Code Deﬁnion/Example

00 Use this code only on the Federal/State Indicator Status format in ﬁelds

District Number, Current Instrucon/Service: CAPE (First) and District

Number, Current Instrucon/Service: CAPE (Second) if these ﬁelds do not

apply to the student.

01 –

68, 71- State assigned number for school district or other agency

75, 80-82

Subject: Formats Required Year: 2425

Revision

Descripon:

Federal/State Indicator Status DB9 22x deleted from Formats Required.

DB2/DQ2

Programming

Changes Required

No

Formats Required:

Career and Technical Educaon Student Course Schedule DB9 16x

Career and Technical Educaon Teacher Course DB9 24x

Dropout Prevenon Program Data DB9 11x

English Language Learners Informaon DB9 10x

Federal/State Compensatory Project Evaluaon DB9 18x

Federal/State Indicator Status DB9 22x

Industry Cerﬁcaon

Prior School Status / Student Aendance DB9 55x

Descripon of Changes

07/01/2024 Code Change Code 00 deleted in reference to Federal State Indicator

Status CAPE (ﬁrst) and (second).

07/01/2024 Formats Required Federal/State Indicator Status DB9 22x deleted from Formats

Required.

FORM 101- Data Element Change

Data Element #:

115835

Author:

Keitra Robinson

Date Revised:

7/1/2024

Element Name:

Dual Enrollment Indicator

Subject: Deﬁnion Year: 2425

Revision

Descripon:

Revised Code A deﬁnion

DB2/DQ2

Programming

Changes Required

Yes

(Enter revision below with track changes.)

FLORIDA DEPARTMENT OF EDUCATION

DOE INFORMATION DATABASE REQUIREMENTS VOLUME I:

AUTOMATED STUDENT INFORMATION SYSTEM

AUTOMATED STUDENT DATA ELEMENTS Year:

2

023-24 4-2025

Code Definition/Example

A Academic dual enrollment. Includes students working toward A.A., S.A.A.T., B.A. and B.S. degrees

in Florida community colleges and universities who are enrolled part-time in

postsecondary classes.

Description of Changes:

7/1/2024 Codes Revised code A.

FORM 101- Data Element Change

Data Element #:

117525

Author:

Kris Ham

Date Revised:

7/1/2024

Element Name:

Exceponal Student, IDEA Educaonal Environments

Subject: Deﬁnion Year: 2425

Revision

Descripon:

Removal of ‘kindergarten’ in the deﬁnion for codes A, J, K, L, M and S.

DB2/DQ2

Programming

Changes Required

No

(Enter revision below with track changes.)

Code Deﬁnion/Example Ages 3-5, Excluding Kindergarten students who are age 5

A H

ome - Children with disabilies who do not aend an early childhood program or

kindergarten provided in a separate class, separate school, or residenal facility, but

who receive special educaon and related services in the principal residence of the

child’s family or caregivers. Include children who receive special educaon both at

home and in a service provider locaon.

B S

pecial Educaon Program in a Residenal Facility -Children with disabilies

aending a residenal school or residenal medical facility on an inpaent basis that

includes less than 50 percent nondisabled children.

J S

ervice Provider - Children with disabilies who do not aend an early childhood

program, kindergarten, or special educaon program provided in a separate class,

separate school, or residenal facility, who receive all of their special educaon and

related services from a service provider. Examples: speech instrucon provided in

private clinician’s oﬃce, clinician’s oﬃce located in a school building, hospital facility

on an outpaent basis, library or other public locaon.

K Early

Childhood Program Receiving the Majority of Special Educaon Services Inside

the Early Childhood Program - Children with disabilies aending an early childhood

program that includes 50 percent or more nondisabled children and who are

receiving the majority of special educaon and related services inside the early

childhood program seng. Include any child aending an early childhood program

or kindergarten with 50 percent or more nondisabled children for any poron of the

week who gets the majority of special educaon and related services in that program.

Examples: The child may receive therapy in the therapy room and the teacher and

therapist collaborate regularly. Child may aend programs such as Head Start, private

preschools, Voluntary Prekindergarten (VPK) programs, and group child care.

Aendance at an early childhood program need not be funded by IDEA, Part B funds

L Sp

ecial Educaon Program at a Regular School Campus or Community Based Seng

– Children with disabilies aending an early childhood program or kindergarten that

includes less than 50 percent nondisabled children in a regular school building,

in a portable building outside a regular school building, in a community-b

ased seng

such as a child care facility, or in a hospital facility on an outpaent basis. Examples:

FORM 101- Data Element Change

Head Start, private preschools, Voluntary Prekindergarten (VPK) programs, and group

child care. Aendance at an early childhood program need not be funded by IDEA,

Part B funds.

M E

arly Childhood Program Receiving the Majority of Special Educaon Services

Outside the Early Childhood Program - Children with disabilies aending an early

childhood program that includes 50 percent or more nondisabled children and who

are receiving the majority of special educaon and related services outside the early

childhood program seng. Include any child aending an early childhood program

or kindergarten with 50 percent or more nondisabled children for any poron of the

week who gets the majority of special educaon and related services outside of that

program. Examples: Head Start, private preschools, Voluntary Prekindergarten (VPK)

programs, and group child care. Aendance at an early childhood program need not

be funded by IDEA, Part B funds.

S Special Educaon Program in a Separate School - Ch

ildren with disabilies aending an early

childhood program or kindergarten in a school designed speciﬁcally for children with

disabilies.

NOTE: USE ONLY CODES A, B, J, K, L, M and S AND DETERMINE WHICH ONE OF THESE CODES APPLY

T

O STUDENTS WITH DISABILITIES AGES 3-5, (Excluding Kindergarten students who are age 5).

Data Element #:

117525

Author:

Kris Ham

Date Revised:

7/1/2024

Element Name:

Exceponal Student, IDEA Educaonal Environments

Subject: Deﬁnion Year: 2425

Revision

Descripon:

Removal of ‘kindergarten’ in the deﬁnion for codes A, J, K, L, M and S.

DB2/DQ2

Programming

Changes Required

No

(Enter revision below with track changes.)

Code Deﬁnion/Example Ages 3-5, Excluding Kindergarten students who are age 5

A H

ome - Children with disabilies who do not aend an early childhood program or

kindergarten provided in a separate class, separate school, or residenal facility, but

who receive special educaon and related services in the principal residence of the

child’s family or caregivers. Include children who receive special educaon both at

home and in a service provider locaon.

B S

pecial Educaon Program in a Residenal Facility -Children with disabilies

aending a residenal school or residenal medical facility on an inpaent basis that

includes less than 50 percent nondisabled children.

J S

ervice Provider - Children with disabilies who do not aend an early childhood

program, kindergarten, or special educaon program provided in a separate class,

FORM 101- Data Element Change

separate school, or residenal facility, who receive all of their special educaon and

related services from a service provider. Examples: speech instrucon provided in

private clinician’s oﬃce, clinician’s oﬃce located in a school building, hospital facility

on an outpaent basis, library or other public locaon.

K E

arly Childhood Program Receiving the Majority of Special Educaon Services Inside