Data Governance Policy Page 5 of 8
Version: 1.1 Effective 1 January 2017
Data
Institutional Data
The representation of facts, concepts or instructions in a formalised (consistent and
agreed) manner suitable for communication, interpretation or processing by human or
automatic means. Typically comprised of numbers, words or images. The format and
presentation of data may vary with the context in which it is used.
Data is not Information until it is used in a particular context for a particular purpose.
(Office of the Australian Information Commissioner (OAIC), 2013)
Data is typically considered to be conceptually at the lowest level of abstraction.
In the context of this policy this term includes all institutional data including research,
administrative, and learning and teaching artefacts.
Data Creator
Data Creators who will beare persons responsible for the Ownership of research data
and primary materials. Original research data and primary materials generated in the
conduct of research at the University will be owned and retained by the University,
subject to any contractual, statutory, ethical, or funding body requirements.
Researchers are permitted to retain a copy of the research data and primary materials
for future use, subject to any contractual, statutory, ethical or funding body
requirements.
Data Executive
Is a Senior Executive with planning and decision-making authority for part or all of
UNSW’s institutional data.. The Data Executives, as a group, are responsible for
overseeing the continuous improvement of the University’s data governance and
management.
Data Governance roles and
responsibilities
Outlines the access rights, roles and responsibilities of UNSW staff, contractors and
consultants in relation to the management and protection of data.
Data Governance Steering
Committee
DGSC
Is a University wide committee, with members consisting of Data Executives, Data
Stewards and designated Data Userssenior academic and professional staff. The
DGSC has oversight of the Data Governance Program and is responsible for approving
endorsing the procedures related to the Data Governance Policy. The DGSC also
assures appropriate data processes are used in all of the University’s data-driven
decisions.
Data Management Life Cycle
Refers to the process for planning, creating, managing, storing, implementing,
protecting, improving and disposing of all institutional data of the University
Data Owner
Has operational responsibilities in assisting Data Stewards with day-to-day data
administration activities; including, but is not limited to: develop, maintain, distribute,
and secure institutional data. Data Owners are expected to have high-level knowledge
and expertise in the content of data within their responsible area. This role is also the
organizational Data Custodian. UNSW, rather than any individual or Organisational
Unit, is the Custodian of the data and any information derived from the data.
Data Quality
Quality
Refers to the validity, relevancy and currency of data
Data Specialist
Data Specialists are business and technical subject matter experts in relation to the
data or information asset. The Subject Matter Experts (SME’s) under Management and
Operations category (refer Appendix 2) are Business or Information Technology
specialists who will be responsible for providing ongoing support to UNSW Operational
systems, data or informational assets.
Data Steward
Every data area must have one or more Data Stewards, who are responsible for the
quality and integrity, implementation and enforcement of data management within their
Division, Faculty, Centre or research project.
The Data Steward will classify and approve the access, under delegation from a Data
Owner, based upon the appropriateness of the User’s role and the intended use. Where
necessary, approval from the Data Executive/Data Owner may be required prior to
authorisation of accessIs a Member of the Executive who oversees the capture,
maintenance and dissemination of data for a particular Organisational Unit. Data
Stewards are responsible for assuring the requirements of the Data Governance Policy
and the Data Governance Procedures are followed within their Organisational Unit