SPECIAL EVENT
PLANNING GUIDE
Information to assist you in the completion of
your Citywide Special Event Permit Application
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TABLE OF CONTENTS
Applying for a Citywide Special Event Permit ................................................................................. 4
Citywide Special Event Permit Process ......................................................................................... 10
Special Event Related Permits ...................................................................................................... 12
Host Organization ......................................................................................................................... 17
Event Summary ............................................................................................................................. 19
Event Infrastructure—Stages, Tents and Special Event Structures .............................................. 22
Elevated Structures.................................................................................................................... 22
Tents and Other Membrane Structures .................................................................................... 23
Event Infrastructure—Food Preparation, Tables and Seating ...................................................... 24
Food Preparation ....................................................................................................................... 24
Portable Cooking ....................................................................................................................... 25
Tables/Seating ........................................................................................................................... 28
Infrastructure—Restrooms and Sinks ........................................................................................... 28
Restrooms and Sinks .................................................................................................................. 28
Event Infrastructure—Waste Management ................................................................................. 29
Recycling, Organic Waste, and Trash ........................................................................................ 29
Single Use Plastic Reduction Ordinance…………………………………………………………………………………..30
Event Infrastructure—Water Pollution Prevention ...................................................................... 32
Event Infrastructure—Safety Equipment and Fencing ................................................................. 37
Safety Equipment ...................................................................................................................... 37
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Fencing ....................................................................................................................................... 42
Event Infrastructure—Power Distribution .................................................................................... 43
Event Infrastructure—Constructed Components ......................................................................... 46
Operational Plan—Security ........................................................................................................... 47
Private Security Company Requirements .................................................................................. 48
Use of Volunteers ...................................................................................................................... 49
First Amendment Activity .......................................................................................................... 49
Event Infrastructure—Command and Control ............................................................................. 50
Operational Plan—Alcohol Management ..................................................................................... 50
Beer Gardens ............................................................................................................................. 51
Permit Conditions ...................................................................................................................... 52
Operational Plan—Medical and Heat Management .................................................................... 53
Operational Plan—Transportation and Street Closures ............................................................... 55
Transportation Plan ................................................................................................................... 56
Street Closure and Reopening ................................................................................................... 57
Operational Plan—Décor and Special Effects ............................................................................... 58
Operational Plan—Event Activities ............................................................................................... 60
Event Activities .......................................................................................................................... 60
Operational Plan—Performances ................................................................................................. 63
Operational Plan—Accessibility .................................................................................................... 64
Site Plan/Route Map ..................................................................................................................... 67
Community Outreach.................................................................................................................... 69
Insurance Requirements ............................................................................................................... 72
Required Signatures and Submission of Permit Application ........................................................ 74
Affidavit of Application and Indemnification ................................................................................ 74
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APPLYING FOR A CITYWIDE SPECIAL EVENT PERMIT
San Diego celebrates special events. From major conventions and international sporting events to
community-based festivals, parades, and athletic activities, the City of San Diego is proud to host
thousands of events each year. Our goal is to enhance the vitality, quality of life, and economic
prosperity of San Diego through the support of special events in San Diego.
The following information guides you through the Citywide Special Event Permit Process and provides
you with regulations and requirements associated with special event management in the City of San
Diego.
As you read this Planning Guide and complete the Citywide Special Event Permit Application, please be
aware these documents were developed to address many types and elements of special events. You
need only provide information about the elements of event planning that relate to your particular
special event.
On behalf of the City of San Diego, thank you for contributing to the spirit and vitality of our community
through the presentation of your event.
Citywide Special Event Permit Application
You can apply for a Citywide Special Event Permit Application with the online Special Event Permit
Application.
The City of San Diego issues Special Event Permits only for the portions of a special event venue and the
related event components located within the City of San Diego that incorporate the use of City public
streets, sidewalks, rights-of-way; City public parks or other City public property; and outdoor private
property, only when the property is part of a special event venue that includes City public property (such
as a parking lot used as part of a festival venue). Examples of special events include festivals, parades,
runs/walks, farmers’ markets and other planned group activities requiring coordination of several city
departments or other agencies. This includes events with the consumption of alcohol, on-site cooking,
food sales, or large-scale temporary structures.
The City of San Diego does not issue Special Event Permits for the portions of a special event venue that
are the land management responsibility of other jurisdictions, located exclusively on outdoor private
property when City public property is not a part of the venue, and facilities.
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Application Designed to Assist Event Organizers
The Citywide Special Event Permit Application is designed to assist event organizers and serve as a
guideline for developing event plans that comply with local, state, and federal codes, laws, policies, and
regulations.
Event organizers are responsible to assess the venue, environment, anticipated attendees, and event
components of the proposed event to properly develop and implement management strategies that
ensure the safety of guests, neighbors, and the surrounding environment affected by your event.
By applying for a special event permit, you and your representatives agree you have the sole
responsibility at all times to be knowledgeable about, fully understand, and to meet or exceed all local,
state and federal codes, laws, policies, and regulations associated with the proposed event and its
related activities including but not limited to the provisions of the San Diego Municipal Code, Citywide
Special Event Permit Application, Special Event Planning Guide, other City documents, permits,
requirements and/or correspondence. You and your representatives also agree to accept the venue in
as-is condition and inspect all areas within the event venue and immediate surrounding areas for
hazards and take any reasonably necessary actions to protect event participants and attendees until
corrective/remedial measures are implemented.
Application Submittal Deadline
The San Diego Municipal Code requires permit applications to be submitted no later than sixty (60) days
prior to the actual date of your event and allows applications to be submitted as early as two years
before the event date. At the sole discretion of the City of San Diego, you may be authorized to submit
written amendments to your initial permit application due to unique or changing circumstances related
to the event. Amendments to your permit application must be submitted to the Office of Special Events.
Information requested by a designated reviewing authority that clarifies information already provided
in the permit application may be submitted directly to the requesting entity.
Application Must Be Complete
Under the provisions of the Special Events Ordinance, the City of San Diego is not required to act upon
an incomplete permit application. This means that a permit application will not be approved or denied,
and you will not have administrative recourse rights to a denial hearing if you have not provided the
required information as set forth in the Special Event Planning Guide and Citywide Special Event Permit
Application. The applicant must provide all required information and documentation in a timely and
complete manner throughout the permit review process.
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For an application to be considered complete, applicants must submit the following minimum
information required in sections of the Citywide Special Event Permit Application in sufficient detail that
the material can be understood and assessed:
• Host Organization Section (Complete)
• Event Summary Section (Complete)
• Event Infrastructure Section (All aspects that relate to the specific event)
• Operational Plan Section (All aspects that relate to the specific event)
• Site Plan/Route Map Section (Complete)
• Community Outreach Section (Complete)
• Insurance Section (Complete including all required certificates of insurance and endorsements)
• Signature Section (Complete)
• Any required documentation relevant to the permit application processes and requirements set
forth in the Special Events Planning Guide and Citywide Special Event Permit Application.
Applicants are responsible for obtaining all permits, authorization and/or exemptions required by other
agencies with jurisdiction for any element of the event (e.g. Alcohol Beverage Control Permits, Health
Permits, U.S. Coast Guard, California Coastal Commission approval, etc.).
Application Fee
The following fees have been approved by the San Diego City Council and apply to Special Event Permit
Applications:
• $269 for applications received sixty or more days prior to an event. Applications must be
substantially complete.
• $37 per business day late fee in addition to the $269 application fee for permit applications
received less than sixty days prior to an event. Applications must be substantially complete.
Application Fee and Late Fee are non-refundable.
A substantially complete special event permit application means a permit application where all sections
of the permit application have been completed as they relate to the particular event and its event
components and includes sufficient detail that the information can be understood and assessed by the
reviewing City department or agency. All supporting attachments shall be included that relate to the
particular event and its event components, including but not limited to the Host Organization Letter of
Acknowledgement authorizing the Primary Contact to work on its behalf; Host Organization Proof of IRS
50I[c] status, Site Plan, Medical Plan, Route Map and/or Fully Dimensional Close-up of Enclosed Area(s),
Parks and Recreation Department Park Reservation Form and/or other property use authorization. The
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permit application review process shall be initiated once a permit application has been determined to
be substantially complete. The City of San Diego recognizes that some permit application documents
are secured as part of the review process, therefore the permit application review process shall be
initiated once a permit application has been determined to be substantially complete. During the review
process, the City of San Diego will accept letters of community support, proof of insurance and waiver
form verification, as well as plan revisions that may not have been identified at the time of submittal.
The Host Organization will be billed the permit application fee based on the date the permit application
has been determined to be substantially complete. For example, should a Host Organization submit a
permit application on September 1, however, additional information is required for the application to
be determined substantially complete and such information is not submitted to the City until September
15, the Application Fee and Late Fee (if applicable) will be calculated using the September 15 date.
Please do not submit payment with your permit application.
The special event permit application fee partially offsets the cost of reviewing your permit application
and coordinating the event review process. Payment of the application fee does not guarantee that your
special event permit application is complete, nor does it guarantee that any or all aspects of the
application will be approved. Your willingness to pay a late fee does not guarantee that the City of San
Diego will be able to process your permit application due to time or staffing constraints.
Other Costs and Fees
In addition to the permit application fee, you may be assessed other city permit fees, department rates
and fees, costs and fees associated with personnel or resources provided to your event by a city
department, program or division, as well as fines that may be assessed by the city for the cost to repair
and/or restore any public property damaged by an event receiving benefits under the provisions of the
Special Events Ordinance.
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Reserving Event Venue Space
If your event will take place on property other than, or in addition to, city streets and public rights-of-
way, you are required to secure use of your desired venue prior to submitting your Citywide Special
Event Permit Application. If you plan to hold your event on a city beach or at a city park you must contact
the appropriate division or facility manager within the Parks and Recreation Department to secure the
use of the proposed venue. Your Citywide Special Event Permit Application is not complete without a
Park Reservation form issued by the Parks and Recreation Department to use the requested venue.
The Parks and Recreation Department does not permit special events in Mission Bay Park, Shoreline
Parks and Balboa Park from Memorial Day weekend through Labor Day due to the summer event
moratorium. A waiver to apply for a special event permit to hold a special event in these parks during
the summer moratorium or other moratorium time periods must be obtained from the Parks and
Recreation Department and submitted with your Citywide Special Event Permit Application. The process
to obtain a waiver includes, but is not limited to, presenting the proposed special event to the area park
committee and receiving an endorsement for the waiver from the committee with final authorization
granted by the Parks and Recreation Director. Some events may also require California Coastal
Commission review.
Special Events Calendar
The Office of Special Events maintains the City of San Diego Calendar of Special Events that details
community events scheduled to take place on public property. Information contained in your permit
application may be used in developing the Calendar of Special Events. The calendar can be accessed at
SanDiego.gov/SpecialEvents-Filming
.
Events are added to the calendar from permit applications after CEQA is completed. The listing of a
special event on the calendar does not guarantee that a permit will be issued. Because the application
submission time requirement is as few as sixty (60) days prior to an event, some special events may not
be listed until the month in which they are scheduled to occur. If you cannot find information about an
event in the current year, review the events that occurred during the prior year. Most events held in one
year will repeat again, usually within the same time frame and sponsored by the same organization.
Events and recreational programs scheduled at city parks and recreation centers that receive permits
directly through the City of San Diego Parks and Recreation Department may not appear on this
calendar. However, community events in Balboa Park, Mission Bay Park and along the Coastline Park
Region are typically represented on this calendar. Periodically, events of significance or great public
interest are included in the City of San Diego Calendar of Special Events.
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The calendar is not intended as a promotional vehicle for private events or for events held on private or
commercial property even though the event may be sponsored by a non-profit organization and open
to the public. The City of San Diego reserves the right to determine the events and content included in
the Calendar of Events.
Business License
City of San Diego Municipal Code Section 31.0121 states that no person shall engage in any business,
trade calling, or occupation until a certificate of payment is obtained. Self-employed persons and
independent contractors are also required to pay a Business Tax. A separate Business Tax Certificate
must be obtained for each branch establishment of business location. New businesses must register
with the Business Tax Program no later than 15 days from the business start date to avoid late fees.
Possessory Interest
In some cases, a Special Event Permit may result in a taxable possessory interest and subject you to the
payment of property taxes. A possessory interest is the taxable value for the private use of public
property. Contact the San Diego County Tax Assessor’s Office for additional information.
Event Cancellation
If you cancel or reschedule the date of your proposed event or any permitted elements of the event,
you must notify the Office of Special Events in writing no less than 48 hours in advance of the set-up
time for your event. Should personnel or other resources be dispatched to support your proposed event
or an event activity that has been canceled, the Host Organization will be assessed the cost of the
services provided.
Final Permit
The final permit issued by the City of San Diego is valid only for the venue area(s) and event activities,
including set-up and dismantle, depicted on your site plan and as described in the Citywide Special Event
Permit Application and any attachment and/or amendments made to the application during the review
process. The City of San Diego may place conditions or not approve all venue areas and/or activities
requested in the permit application. Failure to comply with the terms and conditions of the permit,
additional requirements of the City of San Diego, or requirements established in the Special Event
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Planning Guide may result in the immediate cancellation of the event, denial of future special event
permit applications or the requirement of a cash deposit or surety bond.
Official Information
Your special event permit application, along with documents, plans and information you submit to
support the application, will be used by the City of San Diego for official city purposes only. To that
extent, the City seeks to maintain the confidentiality of the information submitted to encourage
complete and proper disclosures so that fully informed decisions can be made by the city regarding the
issuance of special event permits. Furthermore, the City seeks to protect legitimate interests in the
privacy of applicants’ business dealings and relationships as well as taking reasonable precautions to
protect public safety at all times. Such information shall not be provided except as set forth in this
section or as required by state or federal law.
The City recognizes that the public has a legitimate interest in possessing information concerning special
events, particularly as they directly relate to potential impacts of the event on the surrounding area. In
this regard, the following information on your special event permit application, any attachments, and
supporting documents included are subject to public disclosure: Event Title; Event Summary; Name and
Contact Information for the Host Organization and Designated Primary Contact; Website Address of the
Host Organization; Dates and Times of the Event; Projected Attendance/Participants; Location of the
Event; Participation/Attendance Fee(s); Additional Listed Public Contacts; Community Outreach Efforts;
and Signature Page. In addition, the final permit issued by the City and any invoices for city services as
well as other rates/fees charged by the City and documentation regarding payments made to the City
in connection with a special event are subject to public disclosure.
CITYWIDE SPECIAL EVENT PERMIT PROCESS
The Citywide Special Event Permit Process (Citywide Process) is managed by the Office of Special Events
and supported by the Citywide Special Events Management Team (Citywide Team).
The team is comprised of representatives from city departments, divisions, and programs, along with
other public agencies that may be affected by or have regulatory authority related to elements found in
your event. The Citywide Process provides a coordinated approach to the planning, review, and on-site
management of your event.
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The permit process begins when you submit your permit application to the Office of Special Events. All
attachments and supporting documentation shall be submitted with the original application.
Acceptance of your permit application or the initiation of the review process does not deem your permit
application to be complete, nor should submission of a permit application be construed as final
approval of your request.
Throughout the permit review process, you may clarify your permit application by providing information
or documents requested by a member of the Citywide Team. At the sole discretion of the City of San
Diego, you may be authorized to submit written amendments to your initial permit application due to
unique or changing circumstances related to the event. Amendments to your permit application must
be submitted to the Office of Special Events. Delays in providing additional required information may
affect the ability to finish reviewing your permit application in a timely manner or result in the
determination that your permit application is incomplete and cannot be acted upon. The City of San
Diego will do its best to keep you apprised of any issues regarding your permit application throughout
the review process. In most instances, Citywide Special Event Permits are issued only a few days in
advance of the event date due to the many changing components of an event.
Meeting with the Citywide Team
The Citywide Team holds production meetings throughout the year with event organizers for the
purposes of pre-event coordination, post-event evaluation, and discussion of special needs or issues
unique to an event or community. Production meetings also provide event organizers with feedback
regarding proposed new events. If you would like to meet with the Citywide Team, please contact the
Office of Special Events.
T
OPICS OF DISCUSSION
As the event organizer, you will present your event plans or issues to be discussed to the Citywide Team.
Meetings are managed in a roundtable discussion format.
If the topic of discussion involves information contained in an application already on file with the Office
of Special Events, copies of it will be distributed to meeting attendees prior to the meeting. If material
has not been provided to the Office of Special Events prior to the meeting, bring fifteen (15) hard copies
of each permit application, map, or plan to be discussed. The following are common topics of discussion
at production meetings.
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Venue Design
Type of Event
Event Components (such as music
and other activities)
Set-up and Dismantle Plan
VIP/Dignitary Presence
Alcohol Management
Cash Management
Security Responsibilities
Water Pollution Prevention
Waste Management Plans
Insurance Requirements
Traffic Management Plan
Americans with Disabilities (ADA) Compliance
Community Support/Issues
Illegal Vendors
Additional Required Permits/Approvals
Cost Reduction Strategies
Medical Plan / Medical Staffing
Heat Management Plan and Hydration
Stations
Command Structure and Facility to Manage
Event (Command Post)
Other
MEETING ATTENDEES
Representatives from the Host Organization including the Chief Officer, Primary Contact and any other
individuals authorized to make operational and financial commitments regarding the event on behalf
of the Host Organization must attend the meeting with the Citywide Team.
Host Organizations are encouraged to invite the professional service providers contracted to provide
support services for the event in areas such as:
• Private Security
• Production Services
• Medical Support
• Trash/Recycling/Organic Waste
• Water Prevention Pollution
• Food Concessions
• Vendor Coordination
• Parking/Transportation Services
• Community Relations
• Other
SPECIAL EVENT RELATED PERMITS
There are different special event related permits that may be issued independent of a Citywide Special
Event Permit or may be required in conjunction with a Citywide Special Event Permit. The proposed
event venue, activities, components, attendance, and unique circumstances of the event are
contributing factors to the final determination of the required permit types.
The following is a summary of the most common permits types you may be required to obtain if you
are planning a special event or an activity associated with a special event.
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Alcohol Use Permit
If you plan to have alcohol at your event, you must receive authorization from the San Diego Police
Department and the State of California Department of Alcohol Beverage Control. San Diego Police
Department authorization is typically granted through the Citywide Process. If the proposed event will
take place on public park land; within a city-owned facility; or other city-managed property, you will also
be required to provide a letter of authorization to serve alcohol from an authorized representative of
the managing city department. Both the Police Department and managing city department may place
restrictions on the way in which alcohol is managed at your proposed event.
In addition to authorization from the City of San Diego to provide alcohol at your event, it is your
responsibility to obtain the appropriate license from the State of California Department of Alcohol
Beverage Control.
Building Permit
If your event includes the introduction of portable structures, pre-fabricated structures or site-built
structures such as bleachers, elevated platforms, temporary pedestrian bridges, tent structures, etc.
Installation of the temporary structures may require additional review, plans, submission of engineering
calculations and drawings stamped by a California licensed engineer, self-certified inspections, or a
Building Permit.
Electrical Permit
The installation and distribution of all electrical power used to support your event should be completed
by a State of California licensed electrician. An Electrical Permit is not required when all power is
distributed from a generator. An Electrical Permit may be required when power is provided from an
existing tap box, panel, or other source. The Fire Marshal may inspect power distribution safety at your
event and may require on-site modifications.
Entertainment Permit
There are several police regulated activities that may require a specialized permit from the San Diego
Police Department. These permit types include Adult Entertainment; After-Hours Entertainment
Business; Entertainment Establishments; Games; and Promoters.
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Firework/Pyrotechnic/Special Effect/Open Flame
All activities associated with the use of pyrotechnics and open flames must be reviewed and approved
by the San Diego Fire-Rescue Department in compliance with the California Fire Code as amended by
the City of San Diego. Examples of activities in this category include outdoor fireworks, model rocket
launches, open flame activities such as fire walking, fire dancer/performer and special effects using
pyrotechnical devices.
As part of the permit requirements, on-site Fire Safety Officer stand-by and inspection services may be
required due to the size, complexity and/or unique safety issues regarding the activities associated with
the proposed event.
You may also be required to obtain approval from the San Diego Regional Water Quality Control Board,
and/or the US Coast Guard.
Food Permits
If you intend to sell, serve, give away, or sample food or consumable products, including water or other
beverages, at a public event, you must obtain a Temporary Food Facility Sponsor Permit. Additionally,
each food vendor at your event must also have a Temporary Food Facility Vendor Permit. Different
permits, policies and procedures depend on your classification and the number of days of your event.
As part of the food handling requirements, you are required to include public safety features in your
event plans such as hand-washing sinks. The County of San Diego Department of Environmental Health
issues all food permits.
Lake Use Permit
Organized events involving the use of property managed by the Public Utilities Department that have
groups of 50 or more people require a Lake Use Permit. Special rules and regulations unique to each
site may apply (e.g. use of alcohol, dogs off-leash, use of inflatables, party jumps, live entertainment,
park hours, event moratoriums).
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Neighborhood Block Party Permit
The Neighborhood Block Party Permit provides a simple way for residents to close a street for the
express purpose of a neighborhood celebration or gathering. This permit application can only be used
for block parties in residential, non-mixed use areas. The event organizer is responsible for all costs
associated with approved safety equipment rental and/or barricades, and the provision of insurance
naming the City of San Diego as an additionally insured. Events not including street closures, sale of
food or alcohol, etc. can be processed through the following application.
https://www.sandiego.gov/sites/default/files/neighborhood_block_party_permit_application.pdf
Any neighborhood block party involving: major street closures; the sale of food or alcohol; impact to
community services or entities (e.g. bus re-routing, or affecting schools, hospitals, or churches); or large
crowds are required to be reviewed through the Citywide Process and must complete a Citywide Special
Event Permit Application.
Park Use Permit
The Parks and Recreation Department maintains four developed regional parks and more than 330
community, neighborhood, mini-parks and facilities. Organized events involving the use of public parks
that have groups of 50 or more people require a Park Use Permit or Special Event Park Use Permit.
Special rules and regulations unique to each site may apply (e.g. use of alcohol, dogs off-leash, use of
inflatables, party jumps, live entertainment, park hours, event moratoriums, etc.). If your event requires
review by other city departments, you may be required to obtain a Citywide Special Event Permit in
addition to the Park Use Permit or Special Event Park Use Permit. If your proposed event includes the
use of park land and it is determined that a Citywide Permit is required, your special event permit
application is not complete without a Park Reservation form issued by the Parks and Recreation
Department to use the requested venue.
Place of Assembly Permit
All public assemblies of more than 49 people in buildings or areas that are not regularly classified for
use as a place of assembly must be reviewed and approved by the San Diego Fire-Rescue Department
in compliance with the California Fire Code as amended by the City of San Diego. Examples include
barricaded streets and other defined venues, fenced beer gardens, concerts, tent events, trade shows,
or use of a warehouse or other building not classified as a place of assembly. As part of the permit
requirements, on-site Fire Safety Officer stand-by and inspection personnel and Fire resources may be
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required due to the size, complexity and/or unique safety issues regarding the activities associated with
the proposed event.
Temporary Use Permit
A Temporary Use Permit (TUP) applies to the use of private property and can allow certain uses, for
limited time periods, in locations where the uses would not otherwise be allowed in the applicable zone.
A Temporary Use Permit is administered by the Development Services Department and may be issued
for the following uses:
• Retail sales related to seasonal activities, such as holidays
• Temporary public assembly and entertainment uses
• Temporary telecommunication facilities intended to provide service to citywide public events
Tents, Temporary Special Event Structures and other Membrane
Structures Permit
All tents, temporary special event structures and other membrane structures having an area in excess
of 400 square feet (37 m
2
) must be approved and reviewed by the San Diego Fire-Rescue Department
in compliance with the California Fire Code as amended by the City of San Diego. In many instances, it
is necessary to issue a Tent, Temporary Special Event Structures and other Membrane Structures Permit
in conjunction with a Place of Assembly Permit in which case the review process is combined; however,
the individual permit fees are applicable to each permit type.
An Application for a Single Event Permit shall be submitted to the San Diego Fire-Rescue Department
for review and approval at least two weeks prior to the event. When a self-certified inspection is required
for temporary construction, the California Business and Professions Code requires a registered design
professional such as a California licensed architect, or a California licensed civil engineer.
The following documents shall be submitted with the application:
1. Construction documents: Construction documents shall be prepared and stamped by a
registered California Civil Engineer in accordance with the California Building Code and ANSI
E1.21 where applicable. Construction documents shall include:
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a. Summary sheet showing the building code used, design criteria, loads and support
reactions. (Note: full wind load shall be used. If designing the structure for reduced wind
load, a building permit is required).
b. Detailed construction and installation drawings.
c. Design calculations.
As part of the permit requirements, on-site stand-by and inspection personnel and Fire Safety Officer
resources may be required due to the size, complexity and/or unique safety issues regarding the
activities associated with the proposed event.
Exhibits and Trade Shows Permit
The San Diego Fire-Rescue Department provides plan check services to review booth layout, pedestrian
flow, aisle width, exiting plans and other crowd safety issues associated with the use of facilities for
exhibits and trade shows in compliance with the California Fire Code as amended by the City of San
Diego.
As part of the permit requirements, on-site stand-by and inspection personnel and Fire Safety Officer
resources may be required due to the size, complexity and/or unique safety issues regarding the
activities associated with the proposed event.
HOST ORGANIZATION
The following information in this and subsequent sections has been assembled to assist you in the
development of your proposed event plans and in completing your Citywide Special Event Permit
Application.
Host Organization
The Host Organization is legally and financially responsible for the overall organization, management,
and implementation of an event and its related activities. A Host Organization can be a non-profit tax-
exempt organization or commercial entity and is referred to as the Event Organizer in the Special Events
Ordinance.
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Host Organization Chief Officer
The Chief Officer of the Host Organization must be identified on the permit application and sign the
permit application. Typically, the Chief Officer is the Chief Executive Officer, President, Executive Director
or Board Chair of the Host Organization.
Primary Contact
The Host Organization must designate a Primary Contact. The Primary Contact works closely with the
Citywide Team throughout the permitting process and must have authority to make planning,
operational, and financial decisions on behalf of the Host Organization. Correspondence directly related
to operational planning issues may be directed to the Primary Contact.
The Primary Contact can be the Chief Officer; employee, or volunteer of the Host Organization; or a
professional service provider contracted by the Host Organization. If the Primary Contact is not the
same as the Chief Officer of the Host Organization, the Chief Officer of the Host Organization, through
their signature on the permit application, authorizes the Primary Contact to sign city permits and other
documents as well as make financial and operational commitments on behalf of the Host Organization.
The Primary Contact, if different from the Chief Officer of the Host Organization, must also be identified
on the permit application and sign the permit application.
Non-Profit Tax-Exempt Organization
To qualify as a non-profit organization under the provisions of the Special Events Ordinance, an
organization must be recognized as tax exempt by the Internal Revenue Service (IRS) at least six (6)
months prior to the event date and be in good standing with the IRS. If the Host Organization is a bona
fide tax-exempt non-profit organization, a copy of the IRS 501(c) tax exemption letter certifying its
current tax exempt, non-profit status is required.
Commercial Entity
Under the provisions of the Special Events Ordinance, all entities or organizations without an IRS 501(c)
valid tax exemption status are considered to be commercial in nature. The Special Events Ordinance
includes provisions for the negotiation of revenue-generating agreements with entities that are
commercial in nature.
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Billing Information
The Host Organization is legally responsible and financially liable to the City of San Diego for all city fees
and costs associated with the overall organization, management, and implementation of the event and
its related activities. The Host Organization may authorize the City to send invoices to the Primary
Contact or other entity, however, maintains ultimate liability for payment of all fees and costs assessed
by the City of San Diego.
EVENT SUMMARY
This section of the permit application is intended to provide us with an overview of your event.
Information you provide in this section of your permit application may be used for promotional
purposes including, but not limited to, print, electronic and web-based formats. In many instances, the
information you provide will be used in developing the City of San Diego’s Calendar of Special Events.
Event Date/Time
The time frame denoted on your final permit is based on the times indicated in this section. No set-up
will be permitted before a permit is issued and dismantle must be completed by the time indicated on
your permit. Your insurance must cover all time frames.
If your event takes place over multiple sequential calendar days and the event plans are similar in nature
from day-to-day, one application may be submitted to include all your event plans per calendar year.
The City of San Diego may also accept one permit application spanning a series of periodic dates for
events such as concert series or farmer/art markets that have identical event set-up and dismantle
times, site plans, and service providers.
Inaugural farmer/art markets may begin at any time during their first year. All farmer/art markets must
renew their annual permits by January 1 of each successive year.
If your event plans vary significantly from day-to-day or have multiple distinct event types (e.g. a parade
with a separate festival) that may be best managed as separate events, the city may require separate
permit applications for the specific event types.
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20
Attendance
Providing the estimated attendance or number of participants for your event helps in the review of your
event plans with emphasis on public safety, venue occupancy, staffing, and impact to the surrounding
neighborhood.
Your estimated attendance should be based on the total number of people you anticipate will attend or
watch your event. Examples include the total number of people coming and going at a festival, watching
a parade, or in the general area of an event.
The estimated number of participants should be based on the total number of people you anticipate
will participate in the event or provide support services to the event. Examples include the total number
of people walking or running in an athletic event, marching in a parade, providing vendor support at a
festival, or serving guests at a gala. When required, public safety resource needs will be assessed off
total potential capacity requested and approved in the permit, regardless of ticket sales.
Venue
If your event will take place on property other than, or in addition to, city streets and public rights-of-
way, you are required to secure use of your desired venue prior to submitting your Citywide Special
Event Permit Application.
To ensure you receive all the necessary approvals for use of the proposed venue area, it is important
that you provide us with a description of the type of property within your proposed venue boundaries.
Examples include: city streets; park land; private or other public agency property; or a combination of
these property types. An accurate representation of your entire proposed venue including event activity,
production and shuttle areas must be included on the site plan or route map. Written authorization to
use any property other than city streets or rights-of-way must be included with your permit application.
C
ITY STREETS AND PUBLIC RIGHTS-OF-WAYS
If your proposed venue is limited to city streets and public rights-of-way, submission of the Citywide
Special Event Permit Application serves as reservation of this space. Typically, permit requests for the
same venue, or venues that may affect one another are evaluated based on the date a completed permit
application is received and traditional event dates. The Special Events Ordinance ranks applications for
events hosted by non-profit organizations as priority over events hosted by commercial entities.
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21
As part of its Climate Action Plan to become a more sustainable City, the City of San Diego is creating
more options for mobility by expanding bike lanes and creating new bike routes. The lanes may be
protected bikeways using AC berms, concrete islands, or cycle tracks. When determining the location of
your event venue, the Regional Bike Map can be used to see existing facilities and upcoming bikeways
(long term).
PARK LAND AND/OR BEACH PROPERTY
If you plan to hold your event on a city beach or at a city park, it is your responsibility to contact the
appropriate division or facility manager within the Parks and Recreation Department in order to secure
the use of the proposed venue. Special rules, regulations and restrictions unique to each site or facility
may apply. Most park areas cannot be reserved for the exclusive use of one group. Access to the park
area by the general public must always be available. A copy of your Park Reservation Form must be
included as part of your Citywide Special Event Permit Application. Your Citywide Special Event Permit
Application is not complete without authorization from the Parks and Recreation Department to use the
requested venue.
The Parks and Recreation Department does not permit special events in Mission Bay Park, Shoreline
Parks and Balboa Park from Memorial Day weekend through Labor Day due to the summer event
moratorium. A waiver to apply for a special event permit to hold a special event in these parks during
the summer moratorium or other moratorium time periods must be obtained from the Parks and
Recreation Department and submitted with your Citywide Special Event Permit Application. The process
to obtain a waiver includes, but is not limited to, presenting the proposed special event to the area park
committee and receiving an endorsement for the waiver from the committee with final authorization
granted by the Parks and Recreation Director. Some events may also require California Coastal
Commission review.
O
THER CITY OR PUBLIC AGENCY PROPERTY
If you plan to hold your event on property managed by the City of San Diego Real Estate Assets
Department, Water Department, or other city department, and/or other public agency you must contact
the city department or other public agency to secure approval for use of the venue site prior to
submitting your Citywide Special Event Permit Application. All city department or other public agency
approval documents must be included as part of your Citywide Special Event Permit Application.
P
RIVATE PROPERTY
If you propose to use private property as a part of your event plans, including production areas and
shuttle parking, you must provide authorization as part of your permit application from the property
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22
owner to use the property. If approval to use the property is authorized by a property manager, the
authorization letter must indicate that the property manager is authorized to approve the use on behalf
of the property owner.
Public Contact
The public contact name and telephone number you provide will appear on the City of San Diego’s
Calendar of Special Events. Additional contact information for vendor and media inquiries can also be
included in this section.
EVENT INFRASTRUCTURE—STAGES, TENTS AND SPECIAL EVENT
STRUCTURES
This section of the permit application has been designed to help us better understand the build-out of
your event venue including the size and types of stages, tents and special event structures you plan to
use at your proposed event.
ELEVATED STRUCTURES
If your event plans include elevated platforms, walkways, seating areas or stages for use by the general
public that include a finished floor that is more than thirty inches above the lowest adjacent grade or
floor, you may be required to secure additional review, plans, submission of engineering calculations
and drawings stamped by a California licensed engineer, self-certified inspections, or a Building Permit.
Most events use standard-sized portable, mobile or riser stages. The use of standard four-foot by eight-
foot (4’ x 8’) risers placed either at a single level or stacked, typically in eight-inch (8”) increments to
create an elevated performance area typically does not require review by building officials. Use of
portable trailers and mobile units is common and typically does not require a building permit if the
stages remain affixed to the wheels of the vehicle and a license plate is affixed to the vehicle. If footings
or a foundation are affixed to the ground, a building permit may be required.
All stages must be accessible and meet local, state and federal access laws including, but not limited to,
an accessible route to the stage and/or ramp, the use of ramps, lifts, and safety handrails. Many portable
stage units comply with accessibility requirements, but it is your responsibility to ensure that your event
plans meet all accessibility requirements.
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23
TENTS AND OTHER MEMBRANE STRUCTURES
Under the provisions of the California Fire Code as amended by the City of San Diego, tents or other
membrane structures shall be at least 20 feet (6096 mm) from other tents or membrane structures; lot
lines, buildings, parked vehicles or other internal combustion engines and outdoor cooking that
produces sparks or grease-laden vapors. Tents and other membrane structures shall also have a
California State Fire Marshal Certificate of Flame Resistance.
If the aggregate square footage of the tents used in your venue is greater than 400 square feet (37 m
2
),
additional permits from the San Diego Fire-Rescue Department are required.
You are responsible for meeting or exceeding the following requirements for the management of all
tent and other membrane structure areas:
L
OCATIONS
• Property lines, buildings, other tents, and other membrane structures shall be at least 20 feet
(6096 mm) from tent support wires, ropes, and guy wires.
• A 20-foot (6096 mm) fire apparatus access road shall be maintained. The access route must be
outside of support wires, ropes, and guy wires.
• A 20-foot (6096 mm) fire apparatus access road shall be provided around the entire event venue
and must connect with all fire lanes required around tents or other membrane structure.
• Tents and equipment shall never be an obstruction to a fire hydrant or a fire department
connection.
• Additional authorization and/or on-site inspections may be required for tents or other
membrane structures positioned less than 20 feet (6096 mm) apart, are attached together
and/or do not provide a 20-foot (6096 mm) fire apparatus access lane.
I
NSTALLATION
• Many parks and other public sites have irrigation, pipes and electrical components located
inches below surface areas. Before using stakes to secure tents, other membrane structures or
other event components you must receive authorization to disrupt surfaces below ground.
• If tent stakes are authorized, they must be capped or covered.
• If you use materials weighted by water to secure tenting, do not release any water into the
stormwater conveyance system (including curb gutters and storm drain inlets).
• Guy wires/ropes and other support members shall not cross any means of ingress or egress at
a height of less than 8 feet (2438 mm).
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24
INGRESS/EGRESS
• All tent ingress and egress points must remain open and shall not be obstructed whenever event
participants or staff occupies the tent.
• Illuminated exit signs are required at each exit while the tent is occupied. These exit signs must
be powered by two separate sources of power.
F
IRE SAFETY
• Portable fire extinguishers having a minimum 2-A:10-B:C rating shall be provided every 75 feet
(22.7 m) of travel distance within tents and other membrane structures and must be secured in
an upright position and readily accessible.
• Heating and cooking equipment shall not be located within 10 feet (3048 mm) of exits, aisles,
passageways, or combustible materials.
• Hay, straw, trash, and other flammable material cannot be stored closer than 30 feet (9144 mm)
from the outside of tents/other membrane structures.
• Approved maximum occupancy shall be posted in all tents and other membrane structures with
an occupant load of 50 or more.
• No Smoking signs shall be posted in all tents and other membrane structures.
• The Fire Marshal may require the event operator to designate one qualified individual to
continuously monitor local weather reports, forecasts and conditions. Said person shall be
responsible for initiating weather-related event mitigation activities, ordering the suspension or
cancellation of the outdoor assembly event and issuing the evacuation signal.
• Trained crowd managers shall be provided where events involve gathering of more than 500
people.
EVENT INFRASTRUCTURE—FOOD PREPARATION, TABLES AND SEATING
This section of the permit application is intended to gain information regarding the manner in which
you plan to prepare food at your proposed event and to determine if you propose to use any tables and
seating within the event venue.
FOOD PREPARATION
If you intend to sell, serve, give away, or sample food or consumable products, including water or other
beverages at a public event, you must obtain a Temporary Food Facility Sponsor Permit issued by the
County of San Diego Department of Environmental Health. Additionally, each food vendor at your event
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25
must also have a Temporary Food Facility Vendor Permit. Different permits, policies and procedures
depend on your classification and the number of days of your event. As part of the food handling
requirements, you are required to include public safety features in your event plans such as hand-
washing sinks.
PORTABLE COOKING
The following requirements have been established based on the California Fire Code as amended by
the City of San Diego and must be met when open flame cooking devices are used for food preparation
at an outdoor special event.
You are responsible for meeting or exceeding the following requirements for the management of all
open flame and cooking areas.
Tent/Booth Construction and Location
• Tents/booths must be located a minimum of 20 feet (6096 mm) from any permanent structure.
Should conditions warrant, the distance may be reduced when approved by the Fire Marshal.
• Exit openings must be a minimum 6 feet (1829 mm) wide and 6 feet 8 inches (2032 mm) in
height.
• Vehicles must be parked a minimum of 20 feet (6096 mm) away from the tent/booth.
• Cooking tents/booths must be separated from non-cooking tents/booths by 20 feet (6096 mm).
• A physical barrier must separate all cooking activities from the public.
• All fabric or pliable tent covers, side/backdrops and decorative material must either be:
o Inherently fire-resistive and labeled as such; or
o Treated by a State Fire Marshal licensed applicator; or
o If the tent/booth is owner-occupied, the material may be treated by the owner with a
State Fire Marshal approved fire retardant chemical. A flame test conducted by the Fire
Marshal may be required.
Portable Cooking Equipment
All cooking equipment and its use must meet or exceed the following requirements:
C
OLEMAN STOVES OR EQUIVALENT
• No gasoline or kerosene may be used.
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26
• No refueling of any cooking equipment may be conducted in the tent/booth or while the venue
is occupied by the public. Refueling shall be performed not less than 20 feet (6096 mm) from
tents/booths.
• No storage of fuel in the tent/booth.
• A minimum of 5 feet (1524 mm) of clearance must be maintained between the public and all
cooking devices.
B
UTANE OR PROPANE EQUIPMENT
• The maximum size of LPG tanks that can be used inside of a tent/booth is 1.5 gallons (5.7 L) or
less.
• LPG tanks with more than 1.5 gallons (5.7 L) must be stored outside of the tent/booth.
• Tanks must have a shut-off valve.
• Stoves must have an on-off valve.
• Hoses must be of an approved type for use with the equipment.
• Tanks must be protected from damage and secured in the upright position.
• Tanks located outside of tents/booths must have a pressure regulator if in excess of five (5)
gallon capacity.
• Butane or propane tanks cannot be stored in tent/booths.
• Tanks must be turned off when not in use.
• All connections must be tested prior to use. Testing may be done with a soap and water solution.
• A minimum of 18 inches (457 mm) must be provided between the tent/booth backdrop material
and cooking appliance. This clearance may be reduced with the permission of the Fire Marshal.
• A minimum of 16 inches (406 mm) must be provided between deep fat frying appliances, woks,
and open flame stoves. An alternative to the 16 inches (406 mm) separation requirement
includes the provision of a - 16 inch (406 mm) in height, full width splashguard.
CHARCOAL BARBECUE COOKING
• Charcoal barbeque cooking is prohibited inside tents/booths.
• Charcoal cooking must be performed only in areas away from public access and shall be located
a minimum of 5 feet (5’) from any booth with a minimum of 10 feet (10’) from any permanent
structure.
• Only commercially sold charcoal lighter fluid or electric starters may be used (no gasoline,
kerosene, etc.).
• Storage of starter fuel in the tent/booth is not permitted.
• Coals must be disposed of only in metal containers that have been designated for such use and
are approved by the Fire Marshal. Dumping of coals in trash containers is prohibited.
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27
DEEP FAT FRYING/FLAMBÉ COOKING
• All cooking operations must be located in a separate enclosure where only cooking operations
are performed.
• Such enclosures must conform to tent/booth construction requirements, however, the top of
the enclosure must be open or, when required by the San Diego County Health Department,
shall have a metal/flame retardant screening that is a minimum height of seven feet (7’).
Fire Extinguisher Requirements
• Each tent/booth must have a portable fire extinguisher with a minimum 2-A:10-B:C rating.
• Any cooking operation involving combustible cooking media (e.g. vegetable or animal oils and fats)
will also require a Class K portable fire extinguisher with a minimum 1.5-gallon (6L) capacity in
addition to the 2-A:10-B:C extinguisher.
• Each extinguisher must be mounted and secured in a manner that it will not fall over yet be easily
accessed in the case of an emergency.
• Each extinguisher must be visible and accessible (including within reach of an individual using a
wheelchair) and located away from the cooking area.
• Each extinguisher must have been serviced within the last year and have a California State Fire
Marshal service tag attached.
Housekeeping
• Only non-combustible materials should be used in cooking areas and around other heat sources.
• Trash containers should be emptied regularly.
• Clean all cooking surfaces regularly to prevent the build-up of grease.
• Coals must be placed in water before disposal. Disposal must not use the stormwater conveyance
system, which starts at the curb and gutter where streets are involved.
Additional Fire Safety Tips
• Know where the fire extinguisher is for each tent/booth and how to use it.
• Do not leave food cooking unattended.
• Do not wear loose-fitting clothing when cooking.
• In case of an emergency, call 9-1-1.
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28
TABLES/SEATING
If you plan to use tables, chairs, and other furniture in your event venue, you must indicate the type and
size of furniture on your site plan. Extensive use of tables and seating may reduce your overall crowd
capacity levels. Loose chairs and tables may be a hazard at some events, and you may be required by
the Fire Marshal to secure them. Bleachers and other portable seating may require additional structural
review and permitting. All seating areas must meet accessibility laws.
INFRASTRUCTURE—RESTROOMS AND SINKS
This section of the permit application is intended to gain information regarding the number and types
of restrooms and hand-washing/sink facilities you plan to provide to support your event needs.
RESTROOMS AND SINKS
Restroom(s) and hand-washing stations/sink(s) must be provided for use by attendees, participants,
volunteers and service providers at your event. Carefully evaluate the anticipated length of time
attendees will be at your event, peak attendance, as well as food and beverage services in determining
the number of facilities to provide. The number of hand-washing stations/sinks that you make available
to the public must be in addition to any hand-washing stations/sinks required by the County of San
Diego in association with any food/beverage service permits. Facilities inside private businesses shall
not be included without a letter of authorization. A minimum of 10% of all restroom and sinks must
meet accessibility requirements.
The number of portable toilets and hand-washing stations can be determined based on your estimated
peak time attendance. To support public health throughout our community, it is strongly recommended
that you exceed the minimum recommended number of restrooms and hand-washing stations/sinks.
R
ESTROOM AND SINK ACCESSIBILITY
Ten percent (10%) of restroom and hand-washing station/sink facilities must meet local, state, and
federal accessibility requirements. No less than one (1) accessible restroom and sink should be placed
in each location designated for restroom/sink facilities and located on a level area not to exceed a 2%
cross-slope in any direction. If a single portable toilet and sink is placed in a location, it must be
accessible. An accessible route to each accessible portable toilet and hand-washing station/sink must
be provided.
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29
W
ATER POLLUTION PREVENTION
Standard portable restrooms and hand-washing/sink facilities must have secondary containment to
prevent spills and run-off into the storm drain system (including curb gutters and storm drain inlets).
Accessible portable restrooms and hand-washing stations/sinks must use sandbags, berms or other
equivalent materials to prevent run-off from entering the storm drain system in lieu of secondary
containment that might prevent accessibility. Other measures may need to be taken if heavy rainfall
occurs to prevent portable toilets or protective pans placed underneath them from overflowing. Spills
must be immediately cleaned-up using proper spill containment and clean-up methods (see Event
Infrastructure - Water Pollution Prevention section).
EVENT INFRASTRUCTURE—WASTE MANAGEMENT
This section of the permit application is intended to gather information regarding the waste
management plans you have developed for your event. There are local and state laws regulating the
proper management and disposal of waste generated at your event. As an event organizer you are
required to meet or exceed these laws and regulations, and failure to do so may result in fines.
When planning for your event it is important to first consider ways to reduce the amount of waste
generated in addition to planning for recycling, organic waste, and trash collection. You are responsible
for all waste associated with your event, including set-up and dismantle times. It is the host
organization’s responsibility to ensure everyone associated with the event production is aware of the
waste management goals and processes.
At the conclusion of your event, the event venue and surrounding areas must be cleaned and returned
to a condition equal or better than the condition prior to the onset of your event activities. The city does
not provide street sweeping services, waste hauling services, or collection containers, so please plan
accordingly. Failure to perform adequate clean-up and/or repair damages to city property and facilities
due to your event will result in the City of San Diego providing the services and billing the Host
Organization at full cost recovery rates for clean-up and/or repair.
RECYCLING, ORGANIC WASTE, AND TRASH REQUIREMENTS
The City of San Diego Recycling Ordinance (San Diego Municipal Code §66.0701) and State Assembly Bill
2176 require that the responsible person shall provide recycling containers throughout the event venue
and shall provide recycling and organic waste services as described in section 66.0712:
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RECYCLING ORDINANCE REQUIREMENTS
• Separate containers for recycling accepting all commingled plastic and glass bottles and jars,
paper, newspaper, metal containers, cardboard, and rigid plastics, including clean food
containers, jugs, tubs, trays, pots, buckets and toys.
• Separate containers for organic waste accepting commingled food material, food-soiled
paper, yard trimmings, and nonhazardous wood waste, if the event generates, distributes,
provides, or sells food or other organic material.
• Separate containers for trash.
• Separate containers for wood pallets, scrap metal, and/or other recyclable materials markets if
they exist.
• A specified number of recycling containers equal to the quantity of trash containers, based
on the size of the event and approved in the special event permit.
• Placement of trash and recycling containers next to each other in all areas throughout the event
venue in an equal number (a 1:1 ratio).
• Organic waste recycling containers must, at minimum, be placed in food production and
preparation areas, near food vendors and distributors, and around designated eating areas.
• Organic Waste recycling containers must be paired with a set of trash and recycling containers.
• All containers must be clearly identified as “RECYCLING ONLY”, “ORGANIC WASTE ONLY”, or
“TRASH ONLY”, as applicable.
• All recycling and organic waste containers must have a label of text and/or graphic images of
the primary materials accepted, and the primary materials prohibited for each type of container.
• All areas where recycling and organic waste are collected and stored must have signage.
• The Host Organization must ensure that all recyclable and organic waste materials are delivered
to a recycling facility and not to a landfill.
• Effective January 1, 2024, events with a daily attendance of 2,000 or more individuals must
arrange for a food donation program. The host organization must enter a contract or written
agreement with a food recovery organization or service to collect/accept the maximum amount
of edible food that would otherwise be disposed of. Event Organizations not providing food but
allowing food to be provided must require vendors to comply.
Planning Process
The following information has been developed to help you in your planning process.
I
DENTIFY WASTE REDUCTION OPPORTUNITIES
• Identify if your event will generate material during the event, set-up, or dismantle that can be
donated, repurposed, or recycled versus landfilled at the end of the event e.g.) wood, scraps
metal, carpet, turf, etc.
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31
EDUCATE VENDORS AND SERVICE PROVIDERS
• Talk to vendors prior to the event to identify if they can support zero waste practices such as:
o Offering reusable serve ware
o Asking customers prior to handing out single use plastic straws and utensils
o Serving on 100% paper products that can be discarded in organic waste containers
o Encouraging vendors not to hand out excessive amounts of fliers and pamphlets or
items with excessive packaging
• Inform vendors of waste management requirements and expectations including:
o Organic waste recycling requirements for food vendors
o Not to move trash and recycling containers, containers must remain paired
o Where to properly dispose of material
I
DENTIFY COLLECTION STRATEGIES
• All recycling and organic waste containers should be distinct from trash and properly labeled
with appropriate signage throughout the event and in final collection areas
• Each trash container must be paired with a recycle by the start of the event, inform
staff/volunteers to maintain pairs throughout the day
• Organic waste containers must be in food designated areas, as applicable, and paired with a
trash and recycling container
• Use clear/transparent bag liners for recycling and black for trash
• If contracting a waste management company, coordinate with them on appropriate final
collection container sizing and if they provide public use containers
With your help, we can work together to reduce the amount of waste disposed in San Diego’s local
landfills.
FOOD SERVICE WARE
The City of San Diego’s Single Use Plastic Reduction ordinance regulates plastic and bioplastic
straws and utensils; and prohibits the use of polystyrene foam products at all special events.
Visit the Environmental Services Department’s web page for specific information about the new
ordinance and FAQs at www.sandiego.gov/pf-ban.
If you intend to distribute food at your event, you and any event vendors must comply with the
ordinance, which has the following requirements:
• Plastic or bio-plastic straws and utensils may only be distributed upon the request of the
customer and/or provided at self-service stations.
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32
• Polystyrene foam food trays, egg cartons, or food service ware cannot be provided or
offered at the event.
o Food service ware includes: bowls, plates, trays, cups, lids, and other similar items
designed for one-time use for prepared food.
Acceptable Alternatives to Polystyrene Foam
Material
Product
Comments
Preferred
Reusable service ware
Reusable plates, bowls, and
cups
Wash and reuse
Paper (uncoated or clay coated)
Bowls, plates, trays, cups,
hinged containers, boxes
Recycle if free of food
Aluminum
Trays, lidded containers, wrap
Plastic (rigid, non-foam)
Bowls, plates, trays, cups,
hinged containers
Not Preferred
Paper (coated with materials
other than clay [ex. poly, PLA, or
other materials])
Bowls, plates, trays, cups,
hinged containers, boxes, lids,
wrap
Must be placed in the trash. Not
accepted in local recycling and
composting programs. Does not
help San Diego reach its zero
waste goals.
“Compostable” and
“biodegradable” plastic,
sugarcane, bagasse, bamboo,
molded fiber, and other similar
items
EVENT INFRASTRUCTURE—WATER POLLUTION PREVENTION
This section of the permit application is designed to assist you in preventing pollution at your event. It
will help you identify the best management practices you may need to implement to prevent pollution
from entering the storm drain system.
The City of San Diego’s Stormwater Department is charged with protecting water quality, preventing
flooding, and providing environmental and community benefits to all San Diegans. The Stormwater
Department uses innovative and strategic stormwater management techniques to safeguard water
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33
quality, reduce the risk of flooding, and protect and restore natural habitats and recreation areas. This
work includes ensuring our storm drain system is functioning properly, and not allowing trash, liquids
(other than uncontaminated rainwater runoff), and other potential pollutants into the storm drain
system.
The City of San Diego Stormwater Management and Discharge Control Ordinance (San Diego Municipal
Code §43.0301-§43.0312) and the San Diego Regional Water Quality Control Board’s most current
Municipal Separate Storm Sewer System (MS4) Permit require preventing unauthorized discharges to
the storm drain system, and eliminating any such discharges that occur, with necessary enforcement
action taken by the City. Your event plans must include a “Stormwater Pollution Prevention Plan”
(SWPPP) that complies with all local, state, and federal laws governing stormwater management and
discharge control. Under the City of San Diego’s Municipal Code provisions cited above, discharging
pollutants into the stormwater conveyance system is illegal. Failure to prevent pollutants and illegal
discharges from entering the storm drain system can result in fines up to $10,000 per day, per violation.
Introduction to Pollution Prevention
Many people think that when water flows into a storm drain it is treated, but the storm drain system
and sanitary sewer system are not connected (other than a few limited exceptions). Nearly everything
that enters storm drains flows untreated directly into our creeks, rivers, bays, beaches, and ultimately
the ocean. Stormwater can contain harmful pollutants, including pesticides, other chemicals, bacteria,
pet waste, sediment, trash, and oil/grease. The Federal Clean Water Act prohibits disposal of waste and
pollutants into creeks, rivers, lakes, bays, and the ocean because of the harmful effects that pollutants
have on recreational waterways and wildlife and human health and safety. Some of San Diego’s most
popular beaches have been temporarily closed because of unauthorized urban runoff and stormwater
pollution. By preventing pollution from occurring in our neighborhoods and at our businesses, we can
protect our environment and our families’ health and safety.
Storm Drain Identification
The storm drain conveyance system includes curbs, gutters, alleys and drain inlets that are in the public
right-of-way. The storm drain system is designed to convey rainwater (and ONLY rainwater) away from
structures and property, and into drains, channels or nearby waterways (e.g., creek, channel, stream,
river, bay, ocean, etc.) to prevent flooding. As a component of your SWPPP, all storm drain inlets inside
or adjacent to your event venue must be clearly marked on your site plan or route map.
Large-scale events with the potential to generate pollutants (such as trash) outside of the proposed
event venue perimeter may be required to identify additional storm drains that could be impacted by
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34
event-related activities. Uncontrolled discharges can flow downstream a considerable distance from an
event venue.
Best Management Practices
As explained above, you are responsible for identifying and implementing Best Management Practices
(BMPs) to prevent illicit discharges to the storm drain system. BMPs are activities that you are required
to implement to prevent non-stormwater flows and pollution from reaching the City’s storm drain
system and receiving waters. The BMPs you use should be tailored to the type of event, its location,
number of participants, and anticipated weather conditions, among other variables. The following
guidance is provided to assist in developing your event plans.
O
UTREACH/TRAINING
• Provide training and educational information to event staff, vendors, volunteers, attendees, and
other participants regarding stormwater pollution prevention strategies at your event.
• Include water pollution prevention responsibilities in vendor and service provider contracts and
agreements and obtain written confirmation that they have read, understand, and agree to
comply with these requirements.
• Notify all vendors of their stormwater pollution prevention responsibilities and potential fines
that could be assessed for violations. Fines can range from $100 to $1,000 for administrative
citations, and as noted above, can reach up to $10,000 a day per violation for civil penalties.
Escalating enforcement also applies, where fines increase when prior violations have occurred.
S
TORM DRAIN PROTECTION
• Place signage in visible areas throughout the event venue stating:
o “Do not pour liquids or place trash into the storm drain system. Violators will be subject
to fines.“
o “No tire liquidos ni basura en el sistema de conducción de aquas pluviales. Violadores
serán multados.”
• Protect all potentially affected storm drain inlets within or immediately downstream from the
event site. Place non-porous material, filter fabric, or other effective materials over storm drain
inlets for the duration of the event, including set-up and clean-up, to prevent debris and non-
stormwater discharges from entering. Do not use roofing materials or other materials that may
release harmful pollutants.
• Place food stands, crafts, portable restrooms and other activities that may potentially generate
pollutants at a significant distance (at least 50 feet) away from storm drain inlets.
• Provide secondary containment for portable restrooms and sinks or hand sanitizing units to
capture any leaks or spills. Specify this requirement to the provider of portable restrooms and
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35
sinks for the event. For standard portable restrooms, this usually consists of plastic pans
installed underneath. Other measures may need to be taken if heavy rainfall occurs to prevent
portable toilets or protective pans placed underneath them from overflowing. For Americans
with Disabilities Act (ADA) accessible restrooms, use other measures to address potential leaks
or spills.
• Spills must be immediately cleaned up using proper spill containment and clean-up methods.
• Waste wash water and other liquids must be captured and properly disposed of, and not
allowed to leak from washing facilities.
• Make spill kits available that are comprised of materials effective in capturing and collecting
potential leaks or spills, and may consist of such items as paper towels, cloth towels, kitty litter,
and/or sand. Place them in all areas where food, beverages, craft/creative activities occur, as
well as where chemical or liquid activities or products such as portable restrooms may be placed
within or adjacent to the event venue.
• All spill kit materials must be removed immediately from the public right-of-way once the spilled
material is absorbed off the ground.
• Spills leaving the event venue area into the surrounding streets must be captured and prevented
from entering the surrounding non-event area(s) and storm drain system that starts at the curb
and gutter where streets are involved. A wet vacuum may also be used to take up liquids.
• Prevent air conditioning or other cooling condensate from reaching the storm drain system. This
includes containment and capture of liquids from food and beverage trucks, ice and melted ice,
condensation, and other potential pollutant sources.
• Any activities at the event involving liquids require additional best management practices (BMPs)
to assure such liquids are not allowed to enter streets, curb and gutters, alleys, or drain inlets at
any time.
• Reinforce drain inlet protection as necessary (with chicken wire, plywood, etc.) to prevent special
event participants from stepping through the drain cover and into the inlet. Tape may be used
to secure protective materials without creating a trip hazard. Do not use sandbags, gravel bags,
or other items to secure protective materials where they may create a trip or other hazard.
• Carefully monitor temporary drain inlet protection throughout the event to assure protective
measures are working safely and effectively. Assure that any bags or rolls used do not release
materials into the storm drain system if damaged.
• Drains are not to be covered or blocked when measurable rain is forecast at a chance of 40% or
greater as of 24 hours prior to the event set-up.
• Any materials used to block a storm drain must be removed from the venue site upon
conclusion of the event dismantle process.
• DO NOT block a storm drain or use other BMPs that may create a potential for flooding if
measurable rain is forecast during your event, including set-up and dismantle, at a 40% chance
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36
or greater. Pull temporary drain inlet covers placed for an event if measurable rain falls during
the event to prevent flooding,
V
ENDOR COOKING AND GREASE MANAGEMENT
• Make available spill kits comprised of materials such as paper towels, cloth towels, kitty litter
and/or sand in all areas where food, beverages, and/or cooking grease may be located within or
adjacent to the event venue.
• Dispose of grease properly, either by hiring and using an on-site grease collector or collection
system, or by disposing of grease after the event at an acceptable facility.
• Coals used for cooking must be placed in water before disposal. Do not dump or otherwise allow
cooking residue, water, or other liquids to reach the storm drain system.
V
ENUE HOUSEKEEPING
• Assign an adequate number of personnel to collect loose trash and debris throughout your
event, including during set-up and dismantling.
• The required number of recycling and trash containers must be placed in appropriate locations
throughout the event venue. Regularly check and empty containers, and do not allow
recyclables or trash to exceed the capacity of containers.
• Prevent leaks or spills from such containers and do not drag or stack bags of trash or recyclables
to avoid ripping or tearing the bags. If a liner is placed under a receptacle, assure liquids don’t
run off from the liner to the street, gutter, or other parts of the storm drain system. A receptacle
or bag leaking onto the curb, gutter, or street can be a stormwater violation.
• Place drip pans under parked vehicles or equipment with a potential to leak fluids or other
pollutants, and properly dispose of any materials captured.
• Describe the presence of any anticipated animals in the Special Event Permit application
submitted to the City and include measures for addressing animal wastes in your SWPPP. If
animals are transported in a trailer, include addressing any animal wastes from that source.
• Sweeping of all venue-related areas such as parking and production sites should take place
throughout the event. Street sweeping equipment may be required for some large events.
• Control windblown trash and debris, especially in waterfront locations.
• Use wet mops to remove any temporary public art (chalk, paint, charcoal, clay, etc.) at the
conclusion of the event.
• Ensure that any water used during the event (e.g., cooler water, ice and ice melt, mop water,
food prep water, etc.) is either poured down a sink or released over a landscaped area with
adequate capacity to contain the liquids and pollutants, and permission of the owner.
• DO NOT dispose of liquids in the curbs, gutters, streets, and other parts of the storm drain
system.
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37
• DO NOT power wash or rinse event residue within your event venue or production and parking
areas unless all wash water is captured and disposed of in a sanitary sewer or released over a
landscaped area with adequate capacity to contain the liquid and pollutants and permission of
the owner, or is otherwise properly disposed of.
• At the conclusion of your event, the event venue and surrounding area must be clean and
returned to a condition equal to or better than the condition prior to the onset of your event
activities.
O
THER
Many special events have unique event components and operational circumstances. If needed, you
should develop additional or alternative storm drain protection strategies that address the unique
circumstances of your proposed event. Working together, we can protect and enhance water quality
in the San Diego Region.
EVENT INFRASTRUCTURE—SAFETY EQUIPMENT AND FENCING
This section of the permit application has been designed to gain information regarding the safety
equipment and fencing you plan to use to support your event plans.
Signage, safety equipment and fencing are most commonly used to create venue boundaries, define
beer gardens, delineate pedestrian areas from vehicles and guide crowd behavior. The Manual on
Uniform Traffic Control Devices (MUTCD) establishes the national guidelines for equipment used in the
public right-of-way. Signage, safety equipment and traffic control devices you use to support your event
shall comply with the MUTCD. In instances where a particular sign, safety equipment or traffic control
device is not defined in the MUTCD, the principles of the MUTCD should be applied to the design of the
sign, safety equipment or traffic control device.
Moving vehicles in an event venue are strictly prohibited. Exceptions to the use of vehicles in a venue
may be granted by an authorized city representative for public safety purposes. Your event may require
safety equipment in addition to the types described in this Planning Guide.
SAFETY EQUIPMENT
Based upon the location, components and configuration of your event, you may be required by the San
Diego Police Department to provide safety equipment such as barricades, traffic cones, directional
signage, fencing, lighting, etc. All equipment must be free standing, unless otherwise authorized. It is
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38
prohibited to affix temporary signage and equipment to trees, light poles, traffic signs, etc. You are
responsible for obtaining and properly placing this equipment prior to the beginning of your event in
compliance with local and state laws. The city does not provide required safety equipment.
Safety equipment must be positioned at the specific location(s) and time(s) indicated on the special
event permit or traffic/safety equipment list provided by the Police Department. Equipment must be
properly placed at the required dates and times and must be removed as soon as it is safe to do so. All
signage and barricades used after dark must be retro-reflective. Any barricades used at your event after
dark must have flashing amber caution lights securely attached to them. You should also provide
informational material and/or meet with businesses, residents, and other entities in any area where
safety equipment will be placed.
The following information provides details regarding some of the most commonly used safety
equipment along with requirements for fencing.
No Parking Signage
No Parking signs must be posted seventy-two (72) hours prior to your event start time, including set-up.
You must verify that all No Parking signs are placed in their correct location(s) every twenty-four (24)
hours from the time of initial placement of the signage and a minimum of twelve (12) hours prior to
your event start time. Verification methods include the use of date/time stamped photographs and
video recordings. The City of San Diego maintains sole discretion to modify these requirements based
on an evaluation of unique circumstances associated with an event or for events that take place on a
weekly basis such as Farmers/Art markets.
Missing, collapsed, improperly placed, or damaged signs may prevent you from legally towing vehicles
within your event venue and may result in an impact to your overall event plans. All signage must be
removed from the venue immediately following the event and no more than 24 hours after the
conclusion of all event activities.
In addition to the required equipment, it is important to assess the venue in which your proposed event
will be held to develop signage and notification plans that best meet the needs of the event and the
neighborhood or business district.
Tow Authorization
Only a representative of the San Diego Police Department can authorize a tow in the public right-of-
way. As an event organizer, you must coordinate with the San Diego Police Department for the towing
of all vehicles within your event venue prior to the onset of your event activities, including set-up. You
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39
will not be allowed to set-up or manage event activities where there are parked cars, even if the area is
denoted on your final permit.
Vehicles in Venue
If a vehicle is part of your event plans, the Fire Marshal will require the keys to be removed from the
vehicle and held by a responsible third party until the conclusion of your event. The presence of parked
cars or static car displays within your venue must be indicated on your site map and noted in your
permit application.
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40
No Parking Signage Posting Requirements
• No Parking signs must be posted 72 hours prior to your event start time.
• Verification that all No Parking signs are placed in their correct location(s) every twenty-four (24)
hours from time of initial placement of the signage and a minimum of twelve (12) hours prior to
your event set-up start time is required. The documentation must be kept on file and provided to
city representatives upon request.
• No Parking signs must be posted on the curb next to the roadway including red, yellow, white, and
blue zone areas.
• No Parking signs must be placed a minimum of every 20 feet (20’).
• Additional No Parking signs must be placed in areas where obstructions are present.
• Missing, collapsed, or damaged No Parking signs must be replaced at least daily and a minimum of
twelve (12) hours prior to your event set-up start time.
No Parking Signage Technical Specifications
• No Parking signs must be an “A” frame type structure (SDMC 86.07). An “A” frame may be
constructed of plastic, wood or metal.
• No Parking signs must be a minimum of 17” x 22”.
• No Parking Tow-Away message on each sign should meet the following requirements:
White background.
Preprinted message stating at minimum
Tow Away
No Parking
Special Event
A temporary sign securely attached to the “A” frame structure must use easily readable lettering
and must include:
Tow-Away Times (e.g. 6 AM – 2 PM)
Day/Date
Event Name/Telephone Number
SDPD/619-531-2000
The temporary No Parking message shall not be pasted over other signage.
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41
A
CCEPTABLE
S
IGNAGE
N
OT
A
CCEPTABLE
S
IGNAGE
Barricades
A barricade is a portable or fixed device having one or two rails with appropriate markings and is used
to control road users by closing, restricting, or delineating all or a portion of the right-of-way. If
barricades are required as part of your street closure and/or traffic plan, they will be included in the
traffic/safety equipment list provided to you by the San Diego Police Department. After dark, any
barricades used at your event must be retro-reflective and have flashing amber caution lights securely
attached to them.
Type I or II Barricades (Standard)
Barricades must be white with reflective tape across the wood
plate at the top. Homemade devices, vehicles and/or other objects
are not authorized in lieu of barricades. The minimum length for
Type I and Type II Barricades is 24”. Each barricade rail shall be 8” –
12” wide. A Type I panel has one (1) 8" x 24" retro-reflective panel per side, whereas a Type II barricade
has two (2) 8" X 24" retro-reflective panels per side.
I
NTERLOCKING BARRICADE OR BIKE RACK
Commonly referred to as bike racks, these barriers are produced in a
variety of sizes and are used for crowd control purposes. Interlocking
barricades can be used to make your event more organized and to
efficiently manage vehicle and pedestrian traffic. If using interlocking
barricades, all exits must be clearly marked on your site plan and at
your event. All exit areas must remain clear throughout the duration of your event.
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42
A-C
ADE OR STORM BARRICADES
Commonly referred to as storm barricades, these barriers are used for crowd
control purposes. Typically, A-Cade legs stand 44” tall and the bottom rails are
held 29” above the pavement. The legs have two slots capable of holding 4’,
6’, or 8’ rails of two sizes 1” x 8” or 2” x 6”.
CONCERT OR STAGE BARRICADE
These barriers are most commonly used to facilitate crowd control and safety in
front of a stage or performance area.
Traffic Cones
Traffic cones are manufactured in a variety of sizes. For use at a special event, they
must be a minimum of twenty-one inches (21”) high and must be high-speed
roadway-quality cones. Traffic cones channel vehicular traffic and should be placed
no more than fifteen feet (15’) apart. You must use traffic cones with retro-reflective
tape if they are used to support event plans in which environmental factors limit the
visibility of their presence (e.g. fog, evening darkness, etc.)
Delineators
Delineators are commonly called candlestick cones and are used to channel
vehicular traffic and should be placed no more than fifteen feet (15’) apart.
Delineators you use at your event must be a minimum of 21” high and must be high-
speed roadway-quality cones. You must use traffic cones with reflective tape if they
are used to support event plans in which environmental factors limit the visibility of
their presence (e.g. fog, evening darkness, etc.)
FENCING
Fencing is typically used to delineate all or portions of an event venue. Most events use freestanding
fences. If you plan to use stakes, footings or other materials you must receive authorization to disrupt
surfaces below ground level. If you use materials weighted by water to secure the fencing, do not release
any water into the stormwater conveyance system (including curb gutters and storm drain inlets). The
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43
Fire Marshal will also determine a maximum occupancy for the fenced area and corresponding number
of required accessible exits. The door and gate serving the accessible entrances shall be compliant and
connected to an accessible route.
EVENT INFRASTRUCTURE—POWER DISTRIBUTION
This section of the permit application is intended to gain information regarding electrical power supply
and distribution plans that you propose to use at your event.
There are a number of local and state codes related to the use and distribution of electrical power. As
an event organizer you are required to meet or exceed these codes and regulations. Failure to meet
local and state codes may result in penalties or suspension of the use of the wiring or equipment until
the corrective action is verified. It is illegal to use electricity tapped from public lights and other public
utility outlets. The following section has been developed to provide you with general requirements
regarding the use of electrical power.
Electrical and Power Supply
The installation and distribution of all electrical power used to support your event should be completed
by a State of California licensed electrician. An Electrical Permit is not required when all power is
distributed from a generator. An Electrical Permit may be required when power is provided from an
existing tap box, panel, or other source. In some cases, electrical distribution plans and load calculations
prepared by a California licensed electrical contractor or electrical engineer may be required. Existing
city-maintained lighting and outlet circuits may not be used for event power use unless prior approval
is obtained in writing before the event date and time. The Fire Marshal may inspect power distribution
safety at your event and may require onsite modifications.
Whether or not an electrical permit is required for your event, the installation of all electrical elements
must comply with Article 525 - Carnivals, Circuses, Fairs and Similar Events of the current California
Electrical Code (CEC) and all other applicable articles of the CEC. All wiring, equipment and devices must
be maintained in a safe working condition for the duration of your event including set-up and dismantle.
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44
Summary of Electrical Code Requirements
EQUIPMENT
• Must be listed for the location of installation (e.g. indoor or outdoor, etc.).
• Equipment in outdoor locations must be NEMA 3R rated.
• Outlets and luminaries (fixtures) must be wet or damp location as appropriate.
• Distribution and power generation equipment must not be accessible to the general public.
• Cable ramps or rubberized mats should be used to cover all cords, wires, hoses, etc. located
within a path of travel.
• An alternate accessible path of travel is required when the public right-of-way is obstructed.
R
ECEPTACLES
• Must be protected at their listed ampacity.
• Must be Ground-Fault Circuit Interrupter (GFCI) protected as required in Section 525.23 of the
California Electric Code.
• All non-locking types must have GFCI protection.
• Supplying equipment must be inaccessible to the general public.
E
XTENSION CORDS
• Must be protected at their listed ampacity.
• Must be wet or damp location listed as needed
• Must be sunlight resistant as needed.
• Must be routed outside of pedestrian and vehicular traffic or suitably protected or guarded.
• Must be listed for extra hard usage; single conductor is acceptable if Type W as required in the
California Electric Code.
• Must be supported as needed; supports must not cause damage to the cord.
• Must be continuous without splice between boxes and fittings.
• Cord connectors must not be laid on the ground, unless listed for wet locations.
• Connectors must not be placed in areas accessible to the public, unless guarded.
L
IGHTING
• Electrical lamps and lighting equipment must be kept away from combustible equipment.
• All lamps must be protected from accidental contact or breakage by means of a suitable fixture
type or lamp holder with guard.
• Egress lighting must not be protected by a GFCI.
• Required egress lighting and exit signs must not be on the same circuit as general use
receptacles or decorative lighting.
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45
P
ORTABLE DISTRIBUTION BOXES
• When installed outdoors, must be wet location listed and mounted so that the enclosure is not
less than six inches (6“) above the ground.
• Boxes must be designed to ensure no live parts are exposed to accidental contact.
• Must be properly labeled identifying use of circuit.
E
QUIPMENT BONDING
• Equipment connected to the same source must be bonded.
• Examples include; metallic raceways and metal sheathed cables, metal enclosures of electrical
equipment, metal frames and metal parts of rides, concessions, tents, trailers, trucks, stages, or
other equipment that contain or support electrical equipment.
E
QUIPMENT GROUNDING
• All equipment requiring grounding must have grounding installed in accordance with Article 250
of the California Electric Code (Section 525.31).
P
ORTABLE AND VEHICLE-MOUNTED GENERATORS
• Must be grounded unless generators meet the criteria of Sections 250.34(A) and (B) of the
California Electrical Code.
• Must use the identified grounding point on the generator.
• Must be properly guarded to avoid contact by the general public.
• Generators shall be installed not less than 20 feet (6096 mm) from tents and other membrane
structures and not less than 10 feet (3048 mm) from combustible materials, and shall be isolated
from the public by physical guard, fence or enclosure installed not less than 3 feet ( 914 mm)
away from the internal combustion power source.
G
ROUND RODS
• Must be fully driven.
• Listed grounding clamps are required.
• Must be properly guarded to avoid contact by the general public.
O
VERHEAD CONDUCTORS
• Must have vertical clearance to ground in compliance with the California Electric Code (Section
225.18).
• Amusement rides and attractions require a minimum fifteen feet (15’) in any direction to
conductors operating at 600V or less (except those supplying the ride or attraction).
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46
• Amusement rides and attractions shall not be located under or within 15 feet horizontally of
conductors operating in excess of 600V.
EVENT INFRASTRUCTURE—CONSTRUCTED COMPONENTS
This section of the permit application has been developed to determine if a building permit must be
obtained for specific elements of your proposed event.
Temporary Structures
If your event includes the installation of portable structures, pre-fabricated structures or site-built
structures such as bleachers, elevated platforms, temporary pedestrian bridges, elevated tent
structures, etc. that are made available for use by the general public you may be required to provide
additional review, plans, submission of engineering calculations and drawings stamped by a California
licensed engineer, self-certified inspections, or a Building Permit. The general public includes persons
who have paid or not paid to attend the special event and who are not a part of the performance or the
staff in charge of operating the special event venue.
As a part of the building approval process, issues such as structural safety due to vertical or lateral
earthquake/wind loads, as well as requirements for accessibility by disabled persons will be reviewed
for compliance with the California Building Code. Your event cannot occupy regulated structures
without a final inspection of construction approved under a building permit.
Architectural plans will be required to show the layout of various uses and the construction of building
elements such as stairways, ramps, wheelchair lifts, guards, doors, etc. as well as proposed uses for
each regulated structure. Structural plans will be required to show how the proposed uses will be
supported above ground and how elevated structures will resist lateral wind and earthquake forces.
Structural calculations will be required to demonstrate the structural adequacy of proposed
construction.
When a Building Permit or self-certified inspection is required for temporary construction, the California
Business and Professions Code requires a registered design professional to prepare plans showing
compliance with building standards in the California Building Standards Code. Structural plans and
structural calculations shall bear the stamp and signature of a registered design professional such as
California licensed architect, or a California registered civil engineer or registered structural engineer.
Temporary construction for complex events such as golf tournaments, sports events such as beach
volleyball and tennis that involve multiple structures or complex structures shall be managed by a
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47
Development Project Manager (DPM) in the Development Services Department (DSD). A DPM will be
assigned by DSD upon initial determination from the Special Event Permit Application.
The permit process from the point of initial submittal to the point of permit issuance and approval to
construct can take from 4 to 8 weeks for moderately complex projects.
The Development Services Department may require the submission of structural and architectural plans
prepared by a California-registered Structural Engineer, Civil Engineer or Architect.
OPERATIONAL PLAN—SECURITY
This section of the permit application has been developed to gain information about the security plan
you intend to implement at your proposed event.
As an event organizer, you must provide a safe and secure environment for your event. This is
accomplished through sound pre-planning by anticipating potential problems and concerns related to
the event activities and surrounding environment and by being prepared to react during the event to
any unanticipated problems. The size, type, time of day and location of your event, as well as the overall
activities proposed to take place in association with your event, are all areas that need to be analyzed
in depth and addressed through your security plan.
Once your security plan has been submitted, the San Diego Police Department will review the plan and
has final authority to require a minimum number of licensed private security guards, volunteer and staff
positions as well as police officers and traffic controllers necessary to staff your proposed event.
Role of the Host Organization
The Host Organization is responsible for the safety and security of the people and physical elements in
and around your venue. Ensuring the safety of all those affected by your event includes implementing
safety measures that address all aspects of your proposed event. These measures may involve hiring
private licensed security and/or implementing other safety strategies ranging, but not limited to,
lighting, music genre selection, alcohol management, and venue design, etc.
Role of Private Security
Private security is typically used at events to enforce the operations and management of a broad array
of safety measures ranging from crowd control within and around the venue, VIP management, and
parking lot enforcement to identification checks, beer garden safety, money transfers, and/or any rules
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48
and regulations established by the Host Organization, etc. It is the responsibility of the Host
Organization to contract with a licensed private security company and to ensure that the company has
the ability to respond to the security needs of the event and surrounding environment. Private security
officers have no police powers except the ability to perform a citizen’s arrest.
Role of the Police Department
The San Diego Police Department may require department staff to be present at your event to
supplement your security plan and to provide additional presence at your event. These sworn officers
are there to enforce laws. It is not the responsibility of police officers to provide the services that are
the job of private security staff. If your special event impacts the community outside your venue, police
services in addition to those needed to directly support your event may be required.
The San Diego Police Department has final authority over your event safety requirements. If the number
of licensed private security guards approved by the Police Department is not provided, and/or proves
inadequate, the San Diego Police Department maintains the right to shut down any or all components
of your event and/or to provide additional police services that will be billed directly to the Host
Organization.
PRIVATE SECURITY COMPANY REQUIREMENTS
Most events require services of a professional security company licensed by the State of California to
help develop and manage an appropriate security plan. A representative of this company should work
closely with you to review and analyze your proposed event. The security company representative
should assist you in identifying points of concern and potential problems. The representative should
help you make recommendations to rectify concerns and/or potential problems and recommend the
number of licensed private security guards needed at your event. The security company representative
may also recommend the number of non-licensed volunteers and other staff that may be needed at
your event. Should your event use private security as part of your safety plan, it is critical that you
coordinate areas of responsibility with the San Diego Police Department prior to the onset of your event.
All security companies operating in the State of California are required to have a Private Patrol Operator
License (PPO License) that is issued through the State of California Department of Consumer Affairs.
This license allows the company to operate a security business and provide services to the public. A
security guard employed by a security company is required to have a Guard Card Permit that is issued
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49
through the Department of Consumer Affairs. This guard card allows the individual to work as a guard
and provide security services to the public.
If a security guard is armed, in addition to a guard card, an Exposed Weapons Permit is required. The
permit has restrictions and requires the guard be in uniform to carry the weapon in an exposed manner.
If hiring an armed, plainclothes guard with the weapon carried in a concealed manner, the carrier is also
required to have a Concealed Weapons Permit.
It is your responsibility to maintain written verification that the private security company you select to
provide service at your event has all required licenses and authorization to operate in the State of
California and the City of San Diego. You are also required to maintain written verification that all
personnel assigned to positions designated for a licensed security guard have a valid guard card.
USE OF VOLUNTEERS
As part of your event security plan, the San Diego Police Department may allow you to use volunteers
in specific predetermined locations and capacities that do not require licensed security guards. Should
the volunteer services fail to be provided, and/or prove inadequate, the San Diego Police Department
maintains the right to shut down any or all components of your event and/or to provide additional police
services that will be billed directly to the Host Organization.
FIRST AMENDMENT ACTIVITY
Special events sometimes attract First Amendment, or free speech, activity such as protests, petition
gathering and leafleting. The San Diego Police Department is responsible for managing protest activity.
Generally, protestors have the right to be within sight and sound of an event. If your event is free and
open to the general public, the Police Department will not remove an attendee, even if that attendee is
associated with a protest group, unless the individual is disrupting the event or engaging in other illegal
conduct.
When First Amendment activity is anticipated at your event, the Police Department will discuss the
handling of the activity with you and may make suggestions to ensure the safety and rights of all are
protected. Ultimately, the manner in which the activity will be managed depends on a number of factors
including how the special event is organized, the location and venue configuration of the event, the
number of people involved, the type of protest activity anticipated, and the city resources available to
manage the overall scope of activities.
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EVENT INFRASTRUCTURE—COMMAND AND CONTROL
Some events may require an on-site command and control facility. This facility shall provide a safe
location for public safety officials and key event staff to co-locate and manage the event. The facility
shall be equipped with the following:
• Climate controlled workspace to include tables and chairs
• Power and lighting
• Restrooms
• Internet and phone connections
• Access to event surveillance
Public safety officials will meet with the event organizer to plan and approve the command and control
facility.
OPERATIONAL PLAN—ALCOHOL MANAGEMENT
It is illegal for anyone under the age of 21 to consume alcoholic beverages in the State of California. As
the Host Organization or authorized representative listed on the Citywide Special Event Permit
Application you and/or your organization are legally liable for any consumption and/or possession of
alcohol by a minor.
Applying for an ABC Permit
If you propose to sell or furnish alcoholic beverages at your event, you will be required to obtain a permit
from the California State Department of Alcoholic Beverage Control (ABC) in addition to your Citywide
Special Event Permit.
The City of San Diego Police Department and State ABC representatives will review your event plans and
alcohol management strategies before your license is approved. If the proposed event will take place
on public park land, within a city-owned facility, or other city-managed property, you will also be
required to provide a letter of authorization to serve alcohol from an authorized representative of the
managing city department. Both the Police Department and managing city department may place
restrictions on the way in which alcohol is managed at your proposed event.
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BEER GARDENS
If your event is open to the public or is a private event in a venue location where alcohol consumption
is prohibited except with a special event permit, the City of San Diego prohibits the consumption of
alcohol in the event venue outside of a controlled space, commonly referred to as a “beer garden”.
A beer garden is required to separate guests of a legal drinking age from those who are not. All beer
gardens must be constructed with material or in a manner that prevents beverages from being passed
through to patrons outside the controlled space.
A beer garden can be constructed using several different methods including:
• One, six-foot (6’) free-standing chain-link fence, clear plastic sheeting, or other material that will
easily allow the interior to be visible from the outside. Posters, banners, and other material shall
not block more than 20% of the visibility.
• Two, four- foot (4’) free standing fences or other barriers placed six feet (6’) apart.
• Tent structures may be used for beer gardens when appropriate security measures are
employed.
• All entrances and exits must be at least four feet wide and free of any obstructions.
• The Fire Marshal requires entrances and exits to be spaced apart from each other based on the
following formula:
o Corner to Corner Diagonal Distance ÷ 2 = Distance between Exits
Example: a 40’ x 40’ square has a diagonal measurement of 56 feet (56’).
56’ ÷ 2’= 28’.
Therefore, the exits must be placed at least 28 feet (28’) apart from each other.
• The Fire Marshal will establish a maximum occupancy for your beer garden based on the
proposed square footage, usage and furnishings of the beer garden.
MIXED AGES EVENTS – EFFECTIVE 4/1/23
A mixed ages event allows alcohol to be purchased and consumed within an outdoor, contiguous fenced
special event venue following certain criteria. Allowing mixed ages to participate in outdoor events
where alcohol is served provides families the opportunity to safely enjoy an event or activity together
similar to sporting events, concerts and restaurants.
An event can only be a mixed ages event if it is completely fenced and contained. Unfenced venues will
not be eligible.
Mixed ages event requirements:
• Fencing will be required around the entire contiguous event if mixed ages alcohol is
permitted. Fencing materials and design must meet police department requirements.
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• Security must be located at each Point-of-Sale location and must be differentiated from
catering or other event staff.
**These requirements are in addition to the San Diego Police Department Alcohol Management
Permit Conditions.
PERMIT CONDITIONS
Any police officer or State ABC official may revoke your permit to provide, serve or sell alcohol during
your event for violations of the rules and terms of your permit application or your final permit. San
Diego City Charter Section 260 provides that “[all] executive authority, power, and responsibilities
conferred upon the City Manager in Article V, Article VII, and Article IX shall be transferred to, assumed,
and carried out by the Mayor.” Section 28 of Article V requires the Mayor to supervise the administration
of the affairs of the City, including the authority to execute all contracts for departments under his/her
control or to designate staff that will carry out these duties. The Mayor has designated the Chief of Police
to be responsible for the determination of alcohol management permit conditions. This delegation of
authority shall vest in the position, not the person holding the position, should the appointment to the
position change pursuant to City Charter Section 29.
The following conditions, unless specifically modified and approved by the San Diego Chief of Police, are
required by the San Diego Police Department.
San Diego Police Department Alcohol Management Permit Conditions
• The sales, services, and consumption of permitted alcoholic beverages must take place in a
designated “beer garden” area.
• No additional dispensing points outside the beer garden(s) shall be authorized.
• No person under the age of 21 years, including service staff, shall be inside a beer garden during
the hours authorized for consumption. **see above requirements for mixed ages events.
• Each time a person enters or re-enters a beer garden or mixed ages event where alcohol is
served, the person’s age shall be verified with government identification. The use of hand
stamps or wrist bands to verify age at entry is prohibited.
• Alcoholic beverages can only be sold or provided to people 21 years or older.
• All distribution of alcoholic beverages must be performed by designated, trained (responsible
beverage training) event staff. Responsible Beverage Service training must be provided by an
Alcoholic Beverage Control certified trainer.
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• Patrons shall not take alcoholic beverages from or be allowed to bring alcoholic beverages into
designated “beer garden” area(s).
• Animals, except properly restrained service animals, are prohibited from entering the beer
garden(s).
• All alcoholic beverages must be consumed from a single serving container that complies with
the following guidelines:
o 16-ounce cup or smaller for beer.
o 5-ounce cup or smaller for wine.
o No more than 1 ounce of hard liquor/spirits stand alone or in a pre-mixed drink served in a
5-ounce or smaller cup.
o Smaller serving sizes may be required based on beverage type.
• Glass containers shall not be provided to patrons.
• The use of beer luges, drinking funnels, free pouring, etc. is prohibited.
• Licensed private security guard(s) shall be present at each entrance and exit to count occupancy.
An accurate crowd count at all time must be readily available to city representatives.
• Licensed private security guard(s) shall be present to check identification for the purposes of
verifying that people entering the beer garden are 21 years of age or older.
• Licensed private security guard(s) shall be present in the area where consumption is taking place
at all times that the license privileges are being exercised.
• Commencement of alcohol service shall not begin prior to the start time of the event. Last
service shall be conducted no later than one-half hour prior to the end of the event.
• The Host Organization is responsible for resolving any problems associated with the event
and/or issues of concern raised by neighbors.
• Liquor Liability Insurance naming the City of San Diego, its officers, employees and agents must
be provided.
OPERATIONAL PLAN—MEDICAL AND HEAT MANAGEMENT
This section of the permit application has been designed to help assess the level of medical services
that best meet your anticipated event needs. The goal is to limit impacts to the 9-1-1 system.
You are required to establish and submit a medical and, if applicable, a heat management plan for your
event. The most basic plan for small events with a low medical risk assessment is the designation of an
event representative to call 9-1-1, a representative on-site with CPR training certification, a basic First
Aid kit and access to an AED. Events with a higher potential for risk are required to implement an
appropriate medical plan to address the specific needs of the attendees and/or participants. Some
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54
options to help manage heat related emergencies is providing free water, water fill stations, mist
systems, and access to shade.
Should Advanced Life Support (Paramedic) transport be needed at your event, your medical service
provider is required to use the City’s contracted ambulance provider. Please provide the company name,
address, telephone number and e-mail address of the primary contact for each medical service
provider. Providers must be approved to provide their level of service by the County of San Diego
Emergency Medical Services.
It is your responsibility to ensure that all medical support personnel whether paid or volunteer has the
appropriate licensing, certifications, and insurance to provide services at your event. The San Diego Fire-
Rescue Department has final authority to require a minimum number of licensed medical providers,
volunteer and staff positions as well as Fire-Rescue Department other personnel necessary to support
the medical and fire emergency access needs of the special event. Personnel and equipment shall be
positioned at the specific location(s) and time(s) indicated on the special event permit and/or in
accordance with any requirements established by the San Diego Fire-Rescue Department and must
remain properly in place throughout the assigned times until it is safe to complete the assignment.
To assist you in determining the appropriate type of medical services for your event, the City of San
Diego has developed the following matrix of emergency medical services resources which can be used
as a guideline in developing your medical plan.
Event Type
Anticipated
Crowd Size
Knowledge of
9-1-1 Access
and CPR.
AED(s) on SIte
Basic First
Aid
Station(s)
First Aid
Station(s)
Including
Nurse
First Aid
Station(s)
Including
Physician
Basic Life
Support (BLS)
Ambulance(s)
Advance Life
Support (ALS)
Ambulance(s)
Ambulance(s)
Mobile
Team(s)
Concert/Music
Festival; Block
Party/Street Fair;
< 2,500
•
•
2,500— 15,000
•
•
•
15,000—
•
•
•
•
•
> 50,000
•
•
•
•
•
Athletic/Sporting
Event
< 2,500
•
•
2,500— 15,000
•
•
•
15,000—
50,000
•
•
•
•
•
> 50,000
•
•
•
•
•
Parade
< 2,500
•
•
2,500— 15,000
•
•
•
15,000—
50,000
•
•
•
•
•
> 50,000
•
•
•
•
•
Conference/Conventi
on
< 2,500
•
•
2,500— 15,000
•
•
15,000—
50,000
•
•
•
•
> 50,000
•
•
•
•
•
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55
Required resource. Multiple resources should be considered depending on boundaries of event, event elements, and/or size of crowd.
May be required to ensure safety of participants.
OPERATIONAL PLAN—TRANSPORTATION AND STREET CLOSURES
This section of the permit application has been developed to help assess the transportation plan you
have developed to support your proposed event.
An important part of the event planning process includes planning for the safe arrival and departure of
event attendees, participants, and vendors by creating a transportation plan that is suitable for the
neighborhood environment in which your event will take place. Parking, accessibility, traffic congestion
and environmental pollution are all factors that should be incorporated in your plan. Special events
generally increase traffic demands in or near the location of the event. All traffic control in the public
right-of-way must be conducted by a representative of the police department or authorized by the police
department.
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TRANSPORTATION PLAN
Transportation plans must comply with accessibility laws and should include the use of ridesharing,
public transportation and alternate modes of non-polluting transportation whenever possible. The San
Diego Police Department will determine if your event requires traffic control in order to facilitate
vehicular and pedestrian movement on city streets and public right-of-way affected by your event.
Following are guidelines that should be incorporated in your transportation plan.
• All traffic control in the public right-of-way must be conducted by a representative of the police
department or by a civilian who is certified in traffic control and authorized by the police
department.
• All proposed street closures must be included in your permit application and be authorized by
the police department.
• All cycle tracks or other bicycle infrastructure within the venue must be included in your permit
application. Options for vertical posts include removal and reinstallation by City staff with an
associated fee to be paid by the applicant, or the posts may remain in place for the duration of
an event, with an inspection afterward to assess any damage, Other separated bikeways around
the city may utilize posts, AC berms or concrete islands, but are unlikely to be removable.
• City Council Policy requires special event activities that cause the temporary removal or closure
of existing blue zones, to replace the blue zones with appropriately sized temporary alternatives
on a one-to-one basis for the duration of the removal or closure. Directional signage as
necessary from the temporarily removed or closed blue zones to the temporary alternatives
must be provided.
• If you plan to implement a shuttle or rideshare plan to support your event needs, you must
include approval of the property owner for use of the property in your transportation plan. If
approval to use the property is authorized by a property manager, the authorization letter must
indicate that the property manager is authorized to approve the use on behalf of the property
owner.
• The City of San Diego will evaluate the shuttle or rideshare stops and proposed transportation
routes as part of its overall evaluation of your event plans.
• Your transportation plan should not incorporate the use of nearby shopping center parking lots
or other private property without the express written permission from the affected property
owner(s). If approval to use the property is authorized by a property manager, the authorization
letter must indicate that the property manager is authorized to approve the use on behalf of
the property owner.
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• Any taxi/limo, shuttle, rideshare drop-off/pick-up zones should be coordinated with the San
Diego Police Department.
• You must include accessible parking compliant with the City of San Diego Standard Drawing
SDM-117 and/or access in your event plans.
• If your event involves street closures, you must obtain traffic/safety equipment for the safe
closure of your venue and ensure proper detour and parking information is posted.
STREET CLOSURE AND REOPENING
Moving vehicles are not allowed in a closed venue except when approved as part of a parade or other
entertainment feature associated with your event. If a stationary vehicle is part of your event plans, the
Fire Marshal requires the keys be removed from the vehicle and kept by the Primary Contact until the
event is over and it is safe to drive in the venue area. This requirement includes electric carts, Segways,
and other vehicles that may be used to provide supplies and services within your venue. Exceptions to
the use of vehicles in a venue may be granted by an authorized city representative for public safety
purposes. You must indicate the presence of parked cars within your venue as part of your permit
application.
If your proposed event will take place in an area where vehicles park, you will be required by the San
Diego Police Department to post No Parking signs seventy-two (72) hours prior to your event start time,
including set-up. You must verify that all No Parking signs are placed in their correct location(s) a
minimum of twelve (12) hours prior to your event start time.
Only a sworn or trained employee of the police department has the legal right to remove a vehicle from
a city street or authorize a tow in the public right-of-way. As an event organizer, you must coordinate
with the San Diego Police Department for the towing of all vehicles within your event venue prior to the
onset of your event activities, including set-up. You will not be allowed to set-up or manage event
activities where there are parked cars, even if the area is denoted on your final permit.
You must plan for the closure and reopening of the streets and other areas in which your event will take
place. If a city fire marshal, police officer, or traffic controller is present, you must coordinate the closure
and opening of streets with these authorities. The City of San Diego has developed the following
guidelines to assist in planning for the safe closure and reopening of streets, parking lots or other areas
where there may be moving vehicles:
C
LOSING A STREET
• Close the street in a systematic manner.
• Event personnel should be stationed approximately twenty (20) yards apart covering one block.
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58
• Event personnel should politely inform people present in the venue: “The street is being closed
to all vehicles.”
• Event personnel shall ensure that appropriate safety equipment is placed in the venue and all
vehicles are removed from the venue, including towed if necessary, before allowing pedestrians,
event staff, or attendees to move throughout the secured area.
• Event personnel should then move to the next block and take their same positions as the
previous block.
• The same procedure is followed as the previous block until the entire venue closed.
• The venue can now be used by event staff and participants.
O
PENING A STREET
• Open the street in a systematic manner.
• When opening a street, be aware that for the last several hours or days, pedestrians have
become accustomed to thinking it is safe to walk in the street.
• Do not simply lift barricades and allow vehicles through.
• Event personnel should be stationed approximately twenty (20) yards apart covering one block.
• Event personnel should politely inform people present in the venue: “The street is being opened
to all vehicles.”
• When the block is clear of people on the street and other safety hazards, event personnel may
open the street up to vehicular traffic.
• When opening a street, event personnel are to remain stationary until the vehicles are moving
into their block.
• Event personnel should then move to the next block and take their same positions as the
previous block.
• The same procedure is followed as the previous block until the entire venue is opened to
vehicles.
OPERATIONAL PLAN—DÉCOR AND SPECIAL EFFECTS
Décor and special effects add to the unique nature of your special event. There are a number of
elements in this category that are regulated by a variety of laws.
It is important that you provide information regarding the type of décor and special effects that you
plan to you use at your proposed event so that you can receive the appropriate approvals prior to your
event. Failure to receive approval for some types of décor and special effects may result in your inability
to use these elements at your event.
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Decor
Banners, pennants, flags, signs, streamers, inflatable displays, and similar devices are typically regulated
by local ordinances. The number and location for these items must be included in your site plan/route
map and must receive approval from the City of San Diego. Under certain conditions, these items are
prohibited or limited. For example, balloon releases are prohibited under the flight path or near beaches
and bays. City Code Enforcement Officers may remove unauthorized décor and advertising in your
permitted venue area and/or advertisers may be subject to fines.
Signage
Clear visible signage that can be seen over a crowd of people is important to the success of your event.
All entrances, exits, start and finish lines must be clearly marked. Directional signage can help people
locate food, entertainment, restroom facilities, and information areas making your event more user-
friendly; resulting in enhanced pedestrian flow and the overall enjoyment of your event. Signage must
meet accessibility standards.
Lighting Special Effects
Under certain conditions, lasers are prohibited or limited. For example, there are specific guidelines for
the use of lighting within a flight zone. FAA permitting and/or notification may be required.
Pyrotechnics/Flame Effects
All activities associated with the use of pyrotechnics and open flames must be reviewed and approved
by the San Diego Fire-Rescue Department in compliance with the California Fire Code as amended by
the City of San Diego. Examples of pyrotechnic activities include indoor and outdoor fireworks, model
rocket launches and special effects using pyrotechnical devices. A flame effect is the combustion of
flammable solids, liquids, or gases to produce thermal, physical, visual, or audible phenomena before
an audience. Some examples include hand-held burning torches, flaming batons, flame acts, fire
walking, and flaming sword dancers. A permit and full demonstration to the Fire Marshal prior to your
event date will be required.
As part of the permit requirements, on-site Fire Safety Officer stand-by and inspection services may be
required due to the size, complexity and/or unique safety issues regarding the activities associated with
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60
the proposed event. Outdoor fireworks may also need to be approved by the San Diego Regional Water
Quality Control Board.
OPERATIONAL PLAN—EVENT ACTIVITIES
This section of the permit application has been designed to obtain a detailed description of the types of
activities, performances, services and other elements that you plan to incorporate in your event plans.
Providing detailed information in this section helps the Citywide Team to work effectively with you in
developing plans that provide for the safety of all those participating or attending your event.
EVENT ACTIVITIES
Activities not included in your permit application are not authorized to take place in your event venue
and can be curtailed by the San Diego Police Department. A member of the San Diego Police
Department may terminate activities if they incite a crowd or have potential to cause unruly and risky
behavior. Use of some equipment, interactive activities, or animals may require additional safety
features, insurance levels, or permits. Body piercing, tattooing, and chiropractic adjustments
/manipulations are not permitted at special events on city property; however, you may incorporate
informational booths regarding these services in your event plans.
Inflatables
The use of inflatables is prohibited in some parks. Examples of inflatables include, but are not limited
to, jumpers, climbing walls, obstacle courses, décor elements and promotional signage.
Massages
Massages provided as part of a special event (e.g. at the finish area of a 5K run) can be performed
without restriction, by a licensed holistic health practitioner. Massages provided by any other person,
such as a chiropractor, sports trainer, licensed massage technician, or a student from a massage school
must be done free of charge. Donations or tips may be accepted, but not made mandatory. A licensed
instructor must supervise students. Inclusion of this type of activity at your event may have additional
insurance requirements.
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Regulated Activities
The San Diego Police Department Vice Unit regulates a number of activities such as adult entertainment,
casino games, etc. The Vice Unit will establish the specific compliance conditions for inclusion of a
regulated activity within your event venue.
Mechanized Equipment
The use of mechanized equipment can require additional planning, security, and/or insurance
requirements. Examples include, but are not limited to, carnival rides, mechanized trains, robotic
demonstrations, etc.
Animals
The County of San Diego regulates the use of animals at events. All animals are to be treated in a
humane manner and provided proper care and attention at all times. County Animal Control Officers
must, at all reasonable times, be permitted full access to examine any/all animals to be used in and/or
kept on the premises of your proposed event. Hand sanitizing/washing stations are required for all
employees working with animals at an event and must be made available to attendees in instances
where animals may be handled by the public.
Float and Parade Vehicles
A float is a unit specifically designed or constructed for use in conjunction with a parade or public
gathering. A parade vehicle is a self-propelled wheeled conveyance not running on rails used in
conjunction with a parade or public gathering.
The following information has been developed to provide you with the minimum regulations for the
operation of a float and/or parade vehicle:
FLOAT/PARADE VEHICLE REQUIREMENTS
• Participants on a float are not permitted to throw, toss or drop objects from the float to the
crowd.
• All decorative materials used must be fire resistant or flame retardant.
• All motorized apparatus must have a portable fire extinguisher having a minimum 2-A:10-B:C
rating that is accessible to the operator.
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62
• All engines must be cleaned prior to use to prevent overheating and to reduce fire hazards.
• All engines must be equipped with an air cleaner or flame arrester.
• No alcohol consumption is permitted on floats and parade vehicles.
• No smoking is permitted on floats and parade vehicles.
• No open flames are permitted on floats and/or parade vehicles.
• No flammable or combustible liquids are permitted on floats and parade vehicles.
• All exhaust pipes must be leak-free and insulated from float and vehicle decorations.
• If a gasoline-powered electrical generator is used and is located on the float (rather than on a
trailer), a second 2-A:10-B:C extinguisher must be located near the generator.
• Side rails/barriers or other approved restraints are required to prevent a person and/or objects
from falling off a float and/or parade vehicle.
DRIVER REQUIREMENTS
• All drivers must have a valid driver’s license.
• If enclosed, a driver and all passengers must have a minimum of two escape routes.
• The driver’s compartment must be properly ventilated to prevent accumulation of exhaust
fumes such as carbon monoxide.
Aquatic Activities
If you plan to incorporate aquatic activities in your event plans, you are required to provide a Water
Safety Plan as part of the permit review process. The plan must include a map of all swim or other
courses and desired positioning of lifeguard resources. The plan must also include the method(s) for
getting a rescued participant medical attention if needed. The City of San Diego reserves the right to
require resources other than those proposed in your event plans. All lifeguard services will be billed at
City Council-approved rates.
Aquatic Features/Above Ground Pools
If you plan to use a portable or above ground pool or certain aquatic features at your event, you must
obtain a permit from the County of San Diego Environmental Health Department.
Additional requirements established by the City of San Diego regarding life safety plans, accessibility,
construction permitting, proper disposal of water, and insurance requirements may also apply to the
use of aquatic features and above ground pools.
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OPERATIONAL PLAN—PERFORMANCES
As part of the permit review process, you must provide a description of the types of performances or
entertainment that will be at your event. This helps the Citywide Team to work effectively with you in
developing plans that provide for the safety of all those who attend your event. The City of San Diego
does not allow you to have event activities or components that are not included in your permit
application and that are not authorized to take place in your event venue.
As the Host Organization or its authorized representative, it is your responsibility to ensure all necessary
actions are taken to prevent and stop unruly and risky behavior at your event. Slam dancing, crowd
surfing, mosh pits or other similar activities are also not allowed.
A representative of the City of San Diego may require such activities be mitigated or stopped by you at
any time during your event, including set-up and dismantle. The San Diego Police Department or Fire-
Rescue Department may also direct the Host Organization to end entertainment or other activities if it
incites a crowd or has potential to cause unruly and risky behavior.
Performances by Community or Local Performers
Many events feature local or community performance groups. If your event plans incorporate the use
of these types of groups, it is not necessary to provide a complete performance schedule with your
permit application.
Performances by Regional, National, or Internationally Recognized
Performers
If your event plans include the use of performers that are recognized regionally, nationally, or
internationally or have a unique audience draw, you are required to provide a complete performance
schedule including sound check times with your permit application. This information will be
incorporated in the overall assessment of your event management and safety plans.
Amplified Sound
It is important to carefully assess the environment in which your event is proposed to take place in order
to develop a plan that best limits the impact of sound generated by event activities to the surrounding
neighborhood. Issues to consider include but are not limited to:
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64
• The direction speakers are pointed.
• Use of directional speaker systems with cut-off points.
• Placement of smaller sound systems in specific locations throughout the venue rather than far-
ranging single amplification systems.
• Sound checks must be authorized as part of your permit.
• Do not place speakers and sound system devices in areas that have not received authorization.
• Do not use amplified music during the set-up and dismantle of your event unless you have
received prior authorization.
• Provide information to area residents and business that might be impacted by noise from your
event. You should include a mobile number that is staffed by an event representative
throughout the event set-up, event duration, and dismantle.
In most cases, issuance of a Citywide Special Event Permit will serve as your approval to use amplified
sound within your event venue as outlined in your permit application. Loud and unreasonable noise at
any time of day or night (including music) is a violation of state law. A police officer or park ranger that
determines noise from your event is offensive to others may require you to lower or discontinue the
noise even though you have a permit allowing such use. In some instances, you may be required to
conduct decibel readings at pre-determined locations throughout your event time frame as part of your
permit requirements.
OPERATIONAL PLAN—ACCESSIBILITY
Your event must comply with all applicable city, county, state, and federal accessibility laws, including
reasonable modifications when requested, per the Americans with Disabilities Act laws and regulations.
All temporary venues, related structures, and outdoors sites associated with your event must be
accessible to all persons with disabilities. If an area is not accessible, an alternate area must be provided
with the same activities that are in the inaccessible areas; however, the alternate area must be offered
for the general public including patrons with disabilities.
The City requires special event activities causing temporary removal or closure of existing disabled/ blue
parking zones to replace those spaces with appropriately-sized temporary alternatives on a one-to-one
basis for the duration of the removal or closure. Directional signage as necessary from the temporarily
removed or closed blue zones to the temporary alternatives must be provided. Additionally, special
events that generate a temporary increase in the need for accessible parking shall follow special events
access regulations for accessible parking and provide a sufficient number of appropriately-sized and
located temporary blue zones.
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65
The following guidelines were established to help ensure your event is accessible to attendees,
participants, and service providers. Please note these are guidelines only and may not be inclusive of all
city, county, state, and federal access requirements.
Paths of Travel/Accessible Routes
• Your event must include accessible routes throughout your event venue, including to accessible
parking areas, accessible passenger loading and unloading zones, accessible restrooms,
accessible entrances and exits, accessible counters and tables, etc.
• Accessible routes must be a minimum of 48 inches in width, not including the curb.
• Temporary ramps with a maximum 8.33% grade may be required to provide an accessible route
and must be used when elevation changes more than 1/3” vertical or ½” beveled.
• Cable ramps or rubberized mats must be used to cover all cords, wires, hoses, etc. located within
a path of travel.
• An alternate path of travel is required when the public right-of-way is obstructed.
• If an alternate path of travel is provided, signage designating the alternate travel path shall be
placed in readily visible locations.
• The alternate path of travel should be parallel to the disrupted pedestrian access route where
possible.
• An alternate path of travel must have no protrusions up to a height of 80 inches, including
scaffolding and scaffolding braces.
• If the alternate path of travel is adjacent to a potentially hazardous condition, the path must be
protected with a barricade or other safety equipment.
Accessible Parking/Transportation
• City Council Policy requires that you replace similar parking in the same amount in another
location on an accessible path of travel if your event venue, including production and other staff
areas, displaces existing blue curb or other designated accessible parking areas.
• When providing alternative parking for displaced accessible parking, directional signage to
alternative parking is required.
• Provide accessible parking if designated parking areas are provided for an event.
• If designated parking areas are not provided for your event, you must provide, at minimum, one
accessible passenger loading and unloading zone marked with the international symbol for
accessibility.
• Place accessible parking areas as close to the event venue as possible. If the surface is level and
provides access to the event, private property with written permission may be used.
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66
• Include accessible parking for any VIP or other specifically designated parking areas.
• Evaluate the need to provide additional accessible parking beyond that required due to the
displacement of designated spaces and areas.
• Accessible vehicles must be included in your transportation plan if a shuttle program supports
your event.
• Use accessible public transportation in your event plans whenever possible.
• Provide training and informational materials for your event staff and volunteers regarding
accessible parking and transportation.
Accessible Restrooms/Sinks
• A minimum of 10% of any portable restroom provided to support your event must be accessible
and located on a level area not to exceed a 2% cross-slope in any direction.
• In any location where multiple restrooms are provided, at least one (1) unit must be accessible.
• If only one (1) restroom is placed in a location, it must be accessible.
• In any location where multiple sinks or hand sanitizing units are provided, at least one (1) unit
must be accessible.
• If only one (1) sink or hand-sanitizing unit is placed in a location, it must be accessible.
• An accessible route to each portable restroom and sink or hand-sanitizing unit must be
provided.
• Accessible toilet rooms shall have signs indicating such.
Accessible Booths/Service Counters
• An accessible route to all booth, check out aisles, sales, service, and other public counter areas
must be provided.
• Booths and/or service counters must be no more than 34” in height and must be 36” or greater
in length.
Accessible Staging/Seating
• If the public has access to the stage at your event, it must be accessible using a ramp and/or lift
and handrails (per City of San Diego Standard Drawing SDM-115).
• If you provide designated seating on a stage or within your venue, you must provide accessible
seating and companion seating in the designated seating areas.
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Accessible Communication
• If requested by an individual with a disability you must provide event information in alternative
formats such assign language interpretation free of charge. .
• Signage must be in high-contrasting colors and placed in visible location(s).
• Provide training and informational material regarding accessibility to your event staff and
volunteers.
• Use the international symbol of accessibility where applicable throughout your event venue.
SITE PLAN/ROUTE MAP
The site plan or route map you include with your permit application is a visual representation of all the
infrastructure and operational event elements that you describe throughout the permit application and
should include any stationary elements as well as moving routes.
The final permit issued by the City of San Diego will only be valid for the venue areas and event elements
described in your permit application and site plan or route map. Modifications to your request may be
required during the permit review process and will be incorporated in the final permit. The following
are guidelines to assist you in the development of your site plan or route map.
T
ECHNICAL SPECIFICATIONS
• To ensure appropriate review of your event plans, your primary site plan or route map should
be computer-generated using scaled drawings and measurements to depict the components of
your event.
• Site plans, route maps and supporting drawings/diagrams should be submitted in PDF format
and in an 8 ½" x 11" or 11" x 17" standard format.
• Site plans must include all required accessible features.
• There are many online mapping sites that provide basic mapping capabilities. If you utilize one
of these mapping sites, you must use the ‘plain’, ‘road’, or ‘parcel’ view as the base to create your
map. It is important that reviewing authorities can clearly see the scaled dimensions, locations
and activities proposed on your map.
• Do not use aerial or ortho-type photomaps as the base for your primary site plans or route map;
such maps, however, may be submitted to provide supplemental information.
B
OUNDARIES AND ROUTES
• Your site plan or route map must include the names of all streets and/or areas that are part of
the proposed event; including auxiliary parking and production areas.
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• If your event includes activities with moving routes of any kind such as a parade, run, or cycling
event, the direction of travel and all proposed lane closures must be depicted on the site plan
or route map.
• The location of fencing, barriers and/or barricades must be depicted on your site plan or route
map. This includes barriers used to denote stationary elements such as beer gardens and to
articulate participant flow for athletic events.
• Identification of minimum twenty-foot (20’) emergency access lanes throughout the event
venue.
• All access routes, removable fencing, and exit locations should be clearly identified on your site
plan or route map.
E
VENT INFRASTRUCTURE
Your site plan or route map should include the location of all event infrastructure elements
identified in your permit application including, but not limited to:
• Fencing, including beer gardens and production areas.
• Portable restrooms and sinks.
• Trash and recycling containers and dumpsters.
• Storm drains and run‐off containment.
• Water stations, water and ice supplies.
• Generators and other sources of electricity.
• Fuel storage facilities.
• Placement of any vehicles and/or trailers including production and shuttle areas.
• Portable, prefabricated, or site-built structures, bridges, staging, platforms, bleachers, or
grandstands.
• Other related infrastructure components not listed above but included in your permit
application.
E
VENT OPERATIONS
Your site plan or route map should include the location of all event operational elements identified
in your permit application including, but not limited to:
• Stages and entertainment areas.
• Inflatables, mechanical rides, climbing walls, obstacle courses, games, petting zoo/animal rides,
children/teen areas, sport demonstrations and other activities.
• Tents, other membrane structures, and/or booths.
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• Booth identification of all vendors cooking with flammable gases, open flames or barbecue grills.
A close‐up of the food and/or cooking area configuration with all fire extinguisher locations is
required.
• Location of beer garden(s). A close‐up of the beer garden configuration(s) with all exit locations,
serving fixtures, furniture and tenting is required.
• Tables, seating and other furniture.
• Parking, accessible parking, drop-off, limo/taxi zone, and shuttle locations, etc.
• Command Post
• Other related operational components not listed above but included in your permit application.
NARRATIVE
To supplement your site plan or route map, you must provide a detailed narrative and timeline of your
event to better assist in the review of your event. The narrative should include details regarding the set-
up, sounds checks, operations and dismantle of your proposed event activities. If there is a moving
route associated with your proposed event, you must include a turn-by-turn narrative and diagram that
incorporates the names of all proposed street/lane closures, detours, etc.
COMMUNITY OUTREACH
As part of your event planning process, you must evaluate the potential impact of your event on the
surrounding neighborhood or environment.
Your event plans should include outreach and mitigating measures that address potential impacts your
event may have on the surrounding area in which the event activities are proposed to take place. Your
outreach and mitigation efforts, along with the overall benefit of the event to the community and the
region, will be incorporated in the permit application evaluation process. The following are guidelines
to assist you in your community outreach efforts.
Community Involvement
Community groups that provide advisory recommendations to the City of San Diego represent most
neighborhoods and business districts in San Diego. If your proposed event venue is in an area that is
likely to experience impacts due to your event, you should present your event concept to the
corresponding community group(s) and provide the City of San Diego with their formal response. Some
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geographic areas heavily impacted by events have special event committees recognized by the Office of
Special Events for the specific purpose of providing advisory recommendations to the City of San Diego
as well as to streamline the community review process. Additionally, you should assess your proposed
venue area to determine if additional outreach to neighborhood groups should be incorporated in your
event plans.
Applicants are not required to present their event concepts to community groups that require fees for
review of the event proposal or fees for use of the specific neighborhood. In such cases, applicants
should incorporate community impact mitigation strategies, including community notification, in their
event plans.
The Office of Special Events can help identify the community group(s) that review event activities within
your proposed event venue. Following presentation of your proposed event concept to a community
group, you should obtain their recommendation and comments, if applicable, in the form of meeting
minutes, e-mail, or a letter signed by the Chairperson or Executive Director of the community group(s).
The information should be submitted with your special event permit application. Please note that these
groups are advisory in nature and cannot approve or deny your event plans; however, they may provide
important feedback regarding strategies that work best for the successful management of events in
their neighborhoods. Their feedback will be incorporated in the overall assessment of your event plans
and the final permit determination.
Should your event be proposed to take place in area where there is not a community group that typically
provides advisory recommendations to the City of San Diego or if a particular community advisory group
determines that it chooses not to comment on any special events in their immediate area, please
provide written communication with your permit application documenting the situation. In such
instances, while your proposed event may not receive advisory recommendations from a community
group, you must still incorporate community outreach and any necessary mitigation strategies in your
event plans.
Individual Meetings
In addition to presenting your event concept to advisory group(s) within the event venue area, you
should meet with the residents, businesses, places of worship, schools and other entities that may be
directly affected by noise and street closures related to your event in order to address their specific
needs. Affected businesses and residents include those businesses and residents that are directly
adjacent to the event route with the event street closure, shuttle and/or production areas. Issues that
are typically resolved by this form of communication include the coordination of delivery schedules,
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timing of sound checks, and establishing a way to allow residents and businesses to access their building
and parking areas.
Written Notification
The City of San Diego requires that notices/fliers be mailed, delivered, distributed, or posted two (2)
weeks prior to your event to all entities directly impacted by your event and its associated activities. This
notice should include, but not be limited to, the date(s), day(s), time(s), location(s) and types of activities
taking place during your event. The notice must also give detour or alternate route information if regular
access is affected or if transportation systems are impacted. The notice also must include a telephone
number where members of the public can contact an event representative with the authority to address
issues or concerns prior to the event and throughout the event time frame including set-up and
dismantle. Complete documentation of this effort must be available to city representatives upon
request.
Advisory Signage
If your event impacts a major use roadway, you must provide advisory signs that are placed a minimum
of two (2) weeks prior to your event date. A representative of the police department will provide you
with a required list of advisory signs that must be placed at specific locations to provide advanced notice
to the regular users of a roadway of the scheduled closure.
Marketing and Public Relations
Acceptance of your Special Event Permit Application by the City of San Diego does not guarantee the
date and location or imply an automatic approval of your event. You must meet the application
requirements before the City of San Diego may issue a Citywide Special Event Permit.
If you plan to include radio, television or other product promotions within your event venue, you should
limit the placement and/or distribution of signs, stickers and other promotional material. Items of
particular concern are those that may damage public and private property, violate city sign code
ordinances, or that may be difficult to clean or remove from the venue. City Code Enforcement Officers
or other city representatives may remove non-permitted décor and advertising in your permitted venue
area and the Host Organization and/or advertiser may be subject to fines.
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INSURANCE REQUIREMENTS
Before final approval of your Special Event Permit Application is granted, an ACORD Certificate of
Insurance reflecting Commercial General Liability insurance, Workers’ Compensation insurance and
Liquor Liability insurance (if applicable) shall be provided, for the Host Organization and, as applicable,
the Primary Contact, Private Security Service Provider, Medical Service Provider, and other service
providers if required by the Risk Management Department.
All certificates of insurance must provide coverage for the duration of the event, including set up and
tear down dates. The City’s Risk Management Department has final authority regarding the insurance
coverage and limits for the Special Event and can require insurance coverage from other service
providers; place requirements on Event Components and/or modify Event Components in a Special
Event due to the unique nature or risk of a particular Event or Event Component; and require participant
waivers.
Required Insured Entities:
T
HE BELOW LISTED INSURANCE REQUIREMENTS APPLY TO EACH OF THE FOLLOWING ENTITIES:
• Host Organization
• Primary Contact (Applies only to Professional Service Provider/Event Organizer)
• Private Security Service Provider
• Medical Service Provider
• Other, if required by the City’s Risk Management Department
Required Certificates:
COMMERCIAL GENERAL LIABILITY:
• $1 million per occurrence/$2 million general aggregate for events under 9,999 attendees
• $2 million per occurrence/$4 million general aggregate for events over 10,000 attendees
• In addition to the certificates of insurance, the City of San Diego requires proof of the following
policy endorsements: The policy must be endorsed to name “The City of San Diego, its elected
officials, representatives, employees and agents” as additionally insured. You must provide a
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copy of the actual endorsement. Listing the City as an additional insured on the certificate of
insurance is not sufficient.
WORKERS’ COMPENSATION:
• $1 million - REQUIRED FROM EACH INSURED ENTITY, IF ENTITY HAS PAID EMPLOYEES
• In addition to the certificates of insurance, the City of San Diego requires proof of the following
policy endorsements: The policy must be endorsed with a waiver of subrogation in favor of the
City of San Diego. Evidencing the Waiver of Subrogation coverage on the certificate of insurance
is sufficient, and a copy of the actual endorsement is not necessary.
LIQUOR LIABILITY
• $1 million - Required if alcohol will be served at the event
ALL CERTIFICATES MUST LIST THE FOLLOWING AS THE CERTIFICATE
HOLDER:
City of San Diego
Risk Management Department
1200 Third Ave. Suite 1000
San Diego, CA 92101
Waiver Forms:
Any and all waiver forms the Host Organization or City requires its Event participants to execute shall
specifically include: The City of San Diego, its elected officials, representatives, employees, and
agents.
Submittal Information:
If you have not included all of your insurance documents with your Special Event Permit Application at
the time of submission, please upload to the Eproval online application system during the review
process, but no later than 14-days prior to your event date.
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REQUIRED SIGNATURES AND SUBMISSION OF PERMIT APPLICATION
The Chief Officer of the Host Organization is required to sign the permit application. If the Primary
Contact identified in the permit application is a person other than the Chief Officer of the Host
Organization, that person is also required to sign the permit application. At this time, the City of San
Diego does not accept electronic signatures.
AFFIDAVIT OF APPLICATION AND INDEMNIFICATION
By signing the Special Event Permit Application, the Chief Officer of the Host Organization and the
Primary Contact, if different from the Chief Officer, listed on the permit application, agree to the
following terms and conditions as they relate to their respective role(s):
I, the undersigned, declare upon penalty of perjury that the information contained in the foregoing
application and attachments is true and correct to the best of my knowledge and belief, that I have read,
understand and agree to abide by the rules and regulations governing the proposed special event under
the San Diego Municipal Code and other applicable city, local, state and federal codes, laws, policies and
regulations. Further, I understand this application is made subject to rules, regulations, and procedures
included in the Special Event Planning Guide, additional documentation provided by city representatives
and/or rules and regulations established by the Mayor or the Mayor’s designee as described in the
Special Events Ordinance.
By applying for a special event permit I agree and understand that I have the sole responsibility at all
times to be knowledgeable about, fully understand, and to meet or exceed all local, state and federal
codes, laws, policies, and regulations associated with the Event including but not limited to the
provisions of the San Diego Municipal Code, Citywide Special Event Permit Application, Special Event
Planning Guide, other city documents, Permits, requirements and/or correspondence.
Furthermore, I understand that I and my representatives accept the venue in an as-is condition and are
responsible for inspecting all areas within the event venue and immediate surrounding areas for
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hazards and will take any necessary steps to protect event participants and attendees until
corrective/remedial measures are implemented.
I further understand that knowingly providing any false information is cause for the immediate denial
of a special event permit, the suspension of a special event permit if one has already been issued, and/or
the denial of future special event permits being issued. I understand in the event of a major incident,
my event may be postponed or terminated for the sake of public safety and welfare (e.g., major crime
incident, fire, flood, pandemic or any act of God).
In the event a possessory interest subject to property taxation is created by virtue of this use permit, I
agree to pay all possessory interest taxes and the City of San Diego shall not be liable for the payment
of such taxes. I further agree the payment of any such taxes shall not reduce any consideration paid to
the city pursuant to this permit. I agree to abide by these rules, and further certify I, on behalf of the
Host Organization, am also authorized to commit the organization, and therefore agree to be financially
responsible for any cost and fees that may be incurred by or on behalf of the event to the City of San
Diego.
I acknowledge the Host Organization listed on this permit application is the legally and financially
responsible entity for the overall organization, management, and implementation of the event and its
related activities. If the Primary Contact on the permit application is not the same as the Chief Officer of
the Host Organization, I authorize the Primary Contact to represent my organization throughout the
permit process and event duration, including set-up and dismantle timeframes. Furthermore, I
authorize the Primary Contact listed on this permit application to sign city permits and other documents
as well as make financial and operational commitments on behalf of the Host Organization.
I HEREBY CERTIFY THE FOREGOING STATEMENTS TO BE TRUE AND CORRECT AND AGREE TO INDEMNIFY
AND HOLD HARMLESS THE CITY OF SAN DIEGO, ITS MAYOR, CITY COUNCIL, OFFICERS, AGENTS, AND
EMPLOYEES FROM AND AGAINST ANY AND ALL LOST, DAMAGES, LIABILITY, CLAIMS, SUITS, COSTS AND
EXPENSES, WHATSOEVER, INCLUDING ATTORNEY’S FEES, REGARDLESS OF THE MERIT OR OUTCOME OF
ANY SUCH CLAIM OR SUIT ARISING FROM OR IN ANY MANNER CONNECTED TO THE REQUESTED
ACTIVITY. I ALSO AGREE, IF APPROVED, TO COMPLY WITH ALL PERMIT CONDITIONS, INCLUDING THOSE
LISTED IN THE SPECIAL EVENT PLANNING GUIDE AND OTHER DOCUMENTS PROVIDED BY CITY
REPRESENTATIVES AND UNDERSTAND THAT FAILURE TO COMPLY WITH ANY CONDITION OR ANY
VIOLATION OF LAW MAY RESULT IN THE IMMEDIATE CANCELLATION OF THE EVENT, DENIAL OF FUTURE
EVENTS WITHOUT ADMINISTRATIVE RECOURSE RIGHTS AND/OR CRIMINAL PROSECUTION.
