KYOCERA Net Admin
User Guide
Legal Notes
Unauthorized reproduction of all or part of this guide is prohibited.
The information in this guide is subject to change without notice.
We cannot be held liable for any problems arising from the use of this product, regardless of the information herein.
Regarding Trademarks
KYOCERA Net Admin is a trademark of KYOCERA Document Solutions Inc.
Microsoft®, Windows®, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and/or other
countries.
All other brand and product names herein are registered trademarks or trademarks of their respective companies.
Examples of the operations given in this guide support the Microsoft Windows Server 2008 R2 and Server 2012 printing
environments. Essentially the same operations are used for Microsoft Windows XP, Vista, Windows 7, Windows 8, and
Windows 10 environments.
Examples of the operations given in the “Microsoft SQL Server Setup” section in this guide support the Microsoft SQL
Server 2008 R2.
The features described in this guide vary depending on your device model.
© 2016 KYOCERA Document Solutions Inc.
Table of Contents
Chapter 1 Login and Consoles
KYOCERA Net Admin Login ......................................................................................................... 1-1
Starting and Logging In ........................................................................................................... 1-1
Log Off ..................................................................................................................................... 1-1
Consoles ....................................................................................................................................... 1-2
Choosing a Console ................................................................................................................ 1-2
Changing the Default Console ................................................................................................. 1-2
Chapter 2 Administration
Roles and Users ............................................................................................................................ 2-1
Adding a Role .......................................................................................................................... 2-1
Adding a User .......................................................................................................................... 2-1
User Properties ............................................................................................................................. 2-2
Changing the Password .......................................................................................................... 2-2
Unlocking a User ..................................................................................................................... 2-2
Subscriptions ................................................................................................................................ 2-3
Adding an Alert Subscription ................................................................................................... 2-3
Adding a Report Subscription .................................................................................................. 2-3
Editing a Subscription .............................................................................................................. 2-4
Copying or Moving a Subscription ........................................................................................... 2-4
Networks and Agents .................................................................................................................... 2-5
Adding Networks ..................................................................................................................... 2-5
Deleting a Network .................................................................................................................. 2-8
Network Properties .................................................................................................................. 2-8
Start/Stop Discovery ................................................................................................................ 2-9
USB Connections .......................................................................................................................... 2-9
Manage Installation Packages ...................................................................................................... 2-9
Uploading Installation Packages ........................................................................................... 2-10
Upgrading an Agent ............................................................................................................... 2-10
Mail Server .................................................................................................................................. 2-10
Selecting E-mail Settings ....................................................................................................... 2-11
Device Communication ............................................................................................................... 2-11
Database ..................................................................................................................................... 2-11
Backing Up a Database ......................................................................................................... 2-12
Restoring a Database ............................................................................................................ 2-12
Log View ..................................................................................................................................... 2-12
Creating a Log File ................................................................................................................ 2-13
Selecting Log File Storage .................................................................................................... 2-14
Exporting a Log File Manually ............................................................................................... 2-14
Scheduled Jobs ........................................................................................................................... 2-14
Security ....................................................................................................................................... 2-15
Chapter 3 Device Manager
Manage Groups ............................................................................................................................ 3-1
Add Group ............................................................................................................................... 3-1
KYOCERA Net Admin i
Dynamic Groups ...................................................................................................................... 3-1
Manual Groups ........................................................................................................................ 3-2
Automatic Device Configuration .............................................................................................. 3-3
Preferences ................................................................................................................................... 3-5
Polling Defaults ....................................................................................................................... 3-5
Alert Configuration ................................................................................................................... 3-6
Custom Properties ................................................................................................................... 3-7
List View ........................................................................................................................................ 3-8
User Preferences .................................................................................................................... 3-8
Global Characteristics ............................................................................................................. 3-8
Saving Changes ...................................................................................................................... 3-8
Scrolling and Resizing the Window ......................................................................................... 3-8
Set Rows per Page .................................................................................................................. 3-9
Edit Default List Views ............................................................................................................. 3-9
Add Tab ................................................................................................................................. 3-10
Import Default Tab ................................................................................................................. 3-10
Edit Tab ................................................................................................................................. 3-10
Deleting a Tab ....................................................................................................................... 3-12
Map View .................................................................................................................................... 3-12
Map View Toolbar .................................................................................................................. 3-12
Map Background ................................................................................................................... 3-13
Device Icon Properties .......................................................................................................... 3-14
Hide or View Waiting Area Icons ........................................................................................... 3-15
Links ...................................................................................................................................... 3-15
Saving Map Settings .............................................................................................................. 3-16
Subscriptions .............................................................................................................................. 3-16
Adding an Alert Subscription ................................................................................................. 3-16
Adding a Report Subscription ................................................................................................ 3-17
Adding Devices ........................................................................................................................... 3-17
Refresh ....................................................................................................................................... 3-18
Select All ..................................................................................................................................... 3-18
Device Properties ........................................................................................................................ 3-18
Displaying Device Properties ................................................................................................. 3-18
Open Device Home Page ............................................................................................................ 3-20
Multi-Set ...................................................................................................................................... 3-20
Multi-Set Wizard .................................................................................................................... 3-21
Multi-Set Template Editor ...................................................................................................... 3-25
Multi-Set Log File ................................................................................................................... 3-25
Restart Devices ........................................................................................................................... 3-25
Restarting a Device or Network ............................................................................................. 3-25
Manage Applications ................................................................................................................... 3-26
Installing an Application ......................................................................................................... 3-26
Activating an Installed Application ......................................................................................... 3-27
Deactivating an Installed Application ..................................................................................... 3-28
Uninstalling an Installed Application ...................................................................................... 3-29
Manage Optional Functions ........................................................................................................ 3-29
Activating an Optional Function ............................................................................................. 3-30
Certificate Setup .......................................................................................................................... 3-30
Importing a Certificate ........................................................................................................... 3-31
Deleting a Certificate ............................................................................................................. 3-31
Assigning a Device Certificate to Protocols ........................................................................... 3-32
Certificate Setup Log File ...................................................................................................... 3-33
Firmware Upgrade ...................................................................................................................... 3-33
Risks and Recovery Options ................................................................................................. 3-34
Upgrading the Firmware ....................................................................................................... 3-35
Send Data ................................................................................................................................... 3-36
Sending Data by TCP or IPPS ............................................................................................... 3-36
ii User Guide
Manage Reports .......................................................................................................................... 3-37
Creating a Device Manager Report ....................................................................................... 3-37
Editing Device IDs and Device Properties ............................................................................. 3-38
Selecting a Report Template ................................................................................................. 3-38
Create Report Subscriptions ................................................................................................. 3-39
Export a Report ........................................................................................................................... 3-39
Status Filter ................................................................................................................................. 3-40
Setting a Status Filter ............................................................................................................ 3-40
Show or Hide Unmanaged Devices ....................................................................................... 3-40
Search ......................................................................................................................................... 3-40
Searching for Printing Devices .............................................................................................. 3-41
Chapter 4 Multi-Set Template Editor
Creating New Settings .................................................................................................................. 4-1
Editing a Multi-Set Template ......................................................................................................... 4-1
Importing a CSV File ..................................................................................................................... 4-2
Adding an Existing Template File .................................................................................................. 4-2
Multi-Set Template Options ........................................................................................................... 4-3
KYOCERA Net Admin iii
1 Login and Consoles
KYOCERA Net Admin is a Web-based application that is opened with
Microsoft Internet Explorer. You are required to log on to the application with a
User name and Password.
KYOCERA Net Admin Login
On the login page, you can use the following default login credentials:
Administrator
User name: admin
Password: admin
Read-only user
User name: guest
Password: guest
For greater security, we recommend changing the default passwords
immediately after the first login.
You will be automatically logged off after the time of inactivity set by the
administrator. The default time is 30 minutes.
Note: To prevent the browser from freezing, do not use the keyboard shortcut
Ctrl+N to open a new window while the application is running.
Starting and Logging In
You can start KYOCERA Net Admin from Internet Explorer 7 or higher.
1
In the browser, click the application’s address in the format: http://<computer
name or IP address>:<port number>/netadmin/ or find the URL in the Favorites
or browser history.
2
On the login page, type the User name and Password.
3
Choose a console to open from the list, or choose Default Console. You can
change the default console after logging in.
4
Click Log in.
Log Off
To log off from the application, in the navigation area, click Switch Console,
then select Log off.
A user is automatically logged off after the time of inactivity set by the
administrator. The default time is 30 minutes.
1-1 User Guide
Login and Consoles
Consoles
You can choose a console when logging on to KYOCERA Net Admin, and you
can change to a different console at any time.
If you select Choose a console to open when logging on, the console you
select from the list is displayed.
The available consoles are:
Administration
A console for managing user accounts/roles, network/agent discovery, and
system settings.
Device Manager
A console for managing device data, polling, alerts, and preferences.
Choosing a Console
You can change to a different console at any time.
1
In any console, click Switch Console.
2
Select the desired console from the list.
Changing the Default Console
If you select Open the default console and log on, your preferred console is
displayed.
To change the default console:
1
Log on to KYOCERA Net Admin.
2
In the navigation area, click Switch Console, then select a console.
3
After the console has loaded, click Switch Console again and click Set As
Default Console.
KYOCERA Net Admin 1-2
2 Administration
In the Administration console, you can manage roles and users, set properties
and subscription views, and change network and discovery options. In this
console, e-mail settings, database backup schedules and the device
communication can be selected.
Your firewall must be properly configured to use these functions.
Roles and Users
The navigation area lists all roles and the users that belong to each role. There
are several default roles and users created when the application is first installed.
These default roles are Administrators, Assistant Administrators, Help
Desk, Subscribers, and Read-only. The properties for the Administrators
role are unavailable and cannot be edited. All default roles can be renamed
except for Administrators and Subscribers. Privileges define what activities
each role is permitted. Privileges for all roles can be edited, except for the
Administrators role. The default users are Administrator and Guest.
There are different sets of privileges for each default role. The Administrators
role is assigned all privileges by default. These privileges include options to edit
Administration and Device Manager consoles.
Adding a Role
You can add new roles to the existing default roles.
1
In the navigation area, select a role or user.
2
Click the Add role icon.
3
In the Add role dialog box, type a Role name for the new role. Do not use
invisible Unicode or extended ASCII characters. The name must be unique.
4
For Based on, you can select a default role to base this new role on, or select
None. If you select an existing role, the Privileges for that role are displayed
below. You can modify these privileges for the new role you are adding.
5
Select the privileges to assign to the new role. Click the arrows next to the
check boxes under Privileges to expand the list for more options.
6
Click OK to finish adding the role.
You can delete any role except Administrators and Subscribers by selecting
the role, then clicking the Delete role icon.
Adding a User
You can add a new user.
2-1 User Guide
Administration
1
In the navigation area, select a role or user.
2
Click the Add user icon.
3
In the Add user dialog box, under Select user type, select Login user or
Subscribers (for receiving alerts and reports only).
Administrators can set privileges, a login name, and contact information.
The contact information is used for alert and report subscriptions by e-mail.
4
Under Required Properties, enter information as defined by user type and
required by alerts. Do not use invisible Unicode or extended ASCII characters.
5
Under Optional Properties, enter optional user information.
6
Click OK.
User Properties
User Properties displays and sets details about the user. You can view and
edit properties, change a password, unlock a user, and delete or disable an
account. An administrator or user must be selected in the navigation area.
Changing the Password
An administrator or a user with Modify Self privilege can change the password
used to log on to the application.
1
Select an administrator or user in the navigation area.
2
Select User properties.
3
Click Change password.
4
Type the new password, and type again to confirm.
5
Click OK.
Unlocking a User
An administrator or a user with Login users / Full Control privilege can unlock
login access for another user before the User locking time set in Security
expires.
1
Select an administrator or user in the navigation area.
2
Select User properties.
3
Click Unlock user.
KYOCERA Net Admin 2-2
Administration
4
Click OK.
Subscriptions
Subscriptions can be created for groups, and child groups inherit subscriptions
from parent groups. Inheritance is only available for dynamic groups, and not
for manual groups. A dynamic group is a device group established by user-
defined device filters.
In the Alert Sets area, inherited subscriptions are shown in gray, and the parent
group from which the subscription is inherited is shown in parenthesis.
Alert e-mails can be sent to any user. The application allows Subscribers, as
well as Administrators and Help Desk users. Subscribers do not have access
to the application, but can receive e-mail alerts.
Reports are created in the Device Manager console. Subscriptions to reports
can be created in the Administration or Device Manager consoles.
Note: If pop-up blockers are enabled in your browser, Add Alert
Subscription, Add Report Subscription, Manage Reports, the About page,
and Help will not open.
Adding an Alert Subscription
You can manage alert subscriptions.
1
In the navigation area, select a user.
2
Select the User subscriptions icon in the toolbar.
3
Click the Add alert subscription icon.
4
In the Create Alert Subscription dialog box, under Groups, select a group of
devices.
5
Under Alert Sets, select the device status alerts.
6
Under Destinations, select at least one e-mail address. This address appears
on the e-mail to the user or users who receive the message about the alert.
7
Under Reply to, type the e-mail address of the user who will respond to an alert
e-mail. The e-mail will automatically be addressed to the same address. Multiple
addresses can be entered when separated by semi-colons.
8
Click OK.
To make changes to the subscription, select it and click the Edit subscription
icon.
To delete a subscription, select it and click the Delete subscription icon.
Adding a Report Subscription
You can add a report subscription.
2-3 User Guide
Administration
1
In the navigation area, select a user.
2
Select the User subscriptions icon in the toolbar.
3
Click the Add report subscription icon.
4
In the Create Report Subscription dialog box, in the Groups area, select a
group of devices.
5
Under Reports, select from the reports list.
6
Select the file format for the report: PDF, HTML, XML, and CSV. File format
options are limited for some reports.
7
Under Destinations, select at least one e-mail address. Reports can be sent to
no more than two e-mail addresses.
8
Under Schedule, select an interval for receiving the subscription e-mail: Daily,
Weekly, Monthly, Quarterly, or Yearly.
9
Click OK.
To make changes to the subscription, select it and click the Edit subscription
icon.
To delete a subscription, select it and click the Delete subscription icon.
Editing a Subscription
You can edit a subscription.
1
In the navigation area, select a user.
2
Select the User subscriptions icon.
3
Expand the desired subscription to display the device group.
4
Select a device group, then click Edit Subscription.
5
In the Edit Alert Subscription or Edit Report Subscription dialog box, edit
the available options.
6
Click OK.
Copying or Moving a Subscription
Subscriptions can be copied or moved to another user's list of subscriptions.
1
In the navigation area, select a user.
KYOCERA Net Admin 2-4
Administration
2
Click the User subscriptions icon in the toolbar.
3
Under Alerts or Reports, select the subscription, and then click the Copy
subscription or Move subscription icon.
4
In the Copy Subscription or Move Subscription dialog box, select the
recipient of the subscription, then click OK.
Networks and Agents
With Networks and Agents, you can create device networks on both IPv4 and
IPv6. (IPv4 is the default selection.) Properties can be displayed for the selected
network, and discovery of printing devices can be started or stopped for one or
more networks. Once multiple networks have been added, using the Select All
button removes or changes the discovery mode for all networks at once.
For remote agents, install the agent remotely and save the agent details on the
server. Once installed and registered, the remote agent can be reused for other
networks and appears in the Add Network wizard. Network discovery is started
through the assigned agent.
To ensure secure communication, the time setting must be no more than 1
minute apart on server and agent computers. For computers in different time
zones, use a global time server or domain time server to ensure synchronized
time settings.
Adding Networks
The Add Network wizard provides a quick method for adding new networks.
1
In the navigation area, select Preferences > Networks and agents.
2
Click the Add Network icon.
3
In the Add Network wizard dialog box, type an alias for the network. If the Alias
text box is left blank, the network IP address is used as the alias. If the
application server is multihomed, you can choose and name a local network.
4
Type the address for the IPv4 or IPv6 network.
Adding an IPv4 Network
You can add an IPv4 network. Editing the network address or subnet mask may
create an orphan device.
1
Type the IPv4 network IP Address. You can edit this field for all networks
except the local network, or local networks if the server is multihomed.
2
Select the Subnet Mask from the list. Devices belong to a network based on the
network range, not on the subnet of the device. For example, if the network
address is 10.10.8.0, then 255.255.252.0 will contain any device with an IP
address from 10.10.8.1 through 10.10.11.254. If you add a network address of
10.10.9.0 and a subnet mask of 255.255.255.0, then devices from 10.10.9.1
through 10.10.9.254 will appear on both networks.
2-5 User Guide
Administration
3
Click Next to proceed to the Select an Agent page.
Adding an IPv6 Network
You can add an IPv6 network. IPv6 options are not available if the IPv6 protocol
is disabled or not supported on the server. Specify as much of the specific
address and prefix as necessary to discover your device. The application uses a
one-by-one discovery method for IPv6 addresses.
For example, in prefix 64 networks, to discover a device with the network
address fd80:39f0:a2ae:82a:0:0:0:0150, it is sufficient to type the address as
fd80:39f0:a2ae:82a:0:0:0:0100, and select 120 as the prefix. The discovery
process will cover the range of the following addresses, and the device will be
added:
Start IP: fd80:39f0:a2ae:82a:0:0:0:0100
End IP: fd80:39f0:a2ae:82a:0:0:0:01FF
1
Type the IPv6 network IP Address, for example,
fd80:39f0:a2ae:82a:0:0:0:0100.
2
Select the Prefix for the network address. The prefix is an analog of the IPv4
subnet mask. Prefixes in the list range from 112 to 127. The default selection is
120.
For example, prefix 120 is selected. The first 120 bits then defines the subnet
mask of the network. (Prefix 120 is the same as the
ffff::fffff:fffff:fffff:fffff:fffff:ffff:ff00 IPv6 mask.)
3
Click Next to proceed to the Select an Agent page.
Preparing Windows XP to Install a Remote Agent
1
To ensure a successful remote agent installation within a workgroup, go to My
Computer > Tools > Folder options.
2
In the Folder Options dialog box, click View.
3
Under Advanced Settings, clear the Use simple file sharing
(Recommended) check box.
4
Click OK.
Installing an Agent
1
On the Select an Agent page, select Local Agent, New Agent, or Remote
Agent. Remote Agent appears if it was previously created through New Agent.
Click Next.
Note: There are several prerequisite steps to perform before you install a
remote agent within a workgroup on a Windows XP operating system. For more
information, see Preparing Windows XP to Install a Remote Agent.
2
On the Enter the Agent Details page, enter the required information for the
agent:
KYOCERA Net Admin 2-6
Administration
For a local agent or remote agent, accept the displayed agent details.
For a new agent, type the agent details.
3
Click Next.
Specifying Communication Settings
1
In the Communication Settings page, accept the default or type the number of
Retries for connecting to the device.
2
Accept the default or type the Timeout (seconds) for communication between
agents and devices.
3
Select SNMP v1/2c, or SNMP v3, or both.
4
Select the check box to make communication between the agent and the device
use SSL for security.
5
Type a Login user name to access the device.
6
Type a Password to access the device.
7
Select the Authentication mode switch:
Select Use local authentication to authenticate using the login information
on the device.
Select Use settings on the device to authenticate using the method
specified on the device.
Click Next.
Communication Settings for SNMP Version
Depending on the SNMP version chosen in the previous page, specify the
following information in the Communication Settings SNMP page:
SNMP v1/2c Settings
Type the Read Community and the Write Community name of the device.
Write Community sets its value in the application database when the device
is first discovered.
SNMP v3 Settings
Select the desired Security level, and type the Username, and Password.
Depending on the Security level, select from available Hash and
Encryption options.
Click Next.
Note: When using an IB-23 network card, support is limited to the DES
privacy option. The password in Network Properties must match the device’s
SNMP v3 password.
Scheduling Discovery
After adding networks, you can schedule a device discovery.
2-7 User Guide
Administration
1
To schedule device discovery, select Schedule automatic device discovery
on this network on the Activate Device Discovery page. Click Next.
2
Select a daily or monthly schedule. For a discovery interval of Days, you can set
up to three scheduled times. The list includes hours only. Click Next.
3
Confirm your selections and click Finish.
The server installs the agent on the remote computer, adds the new network,
assigns the selected agent to the network, and starts discovery through the
assigned agent.
Deleting a Network
You can delete a network. This does not delete devices.
1
In the navigation area, select Preferences > Networks and agents.
2
Select a network.
3
Click Delete Network.
4
Select Uninstall assigned agent from remote computer, if you wish to
suspend all polling of these devices by all consoles and delete the agent from
the remote computer.
Devices that do not belong to any registered network appear under All Devices
> Networks > Orphan Devices in the Device Manager console.
5
Click OK in the confirmation message.
Network Properties
You can view properties for the selected network by selecting a network from
the Networks and Agents list and clicking the Network Properties icon.
General
On the General tab, you can modify all properties for the selected managed
network except the network address and the subnet mask of the Local Agent. If
you clear the Managed check box, click OK to confirm, then the network will be
unmanaged.
When a network is unmanaged:
Discovery is disabled.
You cannot modify any network property except for the alias.
You may create orphan devices.
Note: Devices that do not belong to any registered network will appear in the
All Devices\Networks\Orphan Devices folder.
Agent
The agent status is displayed as Connected or Not Connected.
For Local Agent, you can only change the Agent Timeout.
KYOCERA Net Admin 2-8
Administration
For Remote Agent, you can change any property except Status and Agent
Port.
You can create a new agent by selecting New Agent and entering all
properties.
When there is no direct connection to a remote device, select Use Proxy
function to open Device Home Pages.
SNMP v1/v2c v3
Select the SNMP v1/v2c v3 tab to view and modify the SNMP options for the
selected network.
Discovery
Select the Discovery tab to view and modify the device discovery schedules for
the selected network.
Start/Stop Discovery
The Start Discovery icon is available on all tabs when you select a single
network or multiple managed networks. Discovery is a process for scanning a
network for IP addresses of network printers to identify what devices are
currently on the network. This function is independent from the discovery
selection in Network Properties, whether you select to enable or disable
discovery.
Start Discovery
Available when discovery is not in progress on any of the selected networks.
Stop Discovery
Available when discovery is in progress on any of the selected networks.
USB Connections
The Local Device Agent (LDA) discovers and manages USB-supported
Kyocera devices that are locally connected. USB connections require
KYOCERA Net Admin installed and operating on the server. TCP port numbers
9000 and 9072 should be free and not blocked by a firewall. Microsoft Windows
XP SP3 or higher with Microsoft .NET Framework 4.0 or higher must be
installed.
USB devices are displayed in the device list along with network-connected
devices.
Manage Installation Packages
You can view installation packages and upload available packages. Current
installation packages are displayed at the top of the Upgrade view.
Current versions
Displays the application and Local Agent versions.
Currently installed packages
Displays the Agent installation package, Agent version, Model update
package, and Model support version that are currently installed.
Under Available installation packages, you can upload, remove, and upgrade
installation packages.
2-9 User Guide
Administration
Uploading Installation Packages
You can upload installation and update packages from the server and add them
to the Available installation packages list.
1
In the navigation area, select Preferences > Upgrade.
2
Click Upload package.
3
Browse to a valid file name with an extension of .ZIP or .KNALU.
4
Click OK to upload the file.
You can remove an installation package by selecting it from the list and clicking
Remove package.
Upgrading an Agent
You can upgrade an agent in the Available installation packages list.
1
In the navigation area, select Preferences > Upgrade.
2
Click Upload package.
3
Browse for a valid upgrade file with an extension of .ZIP or .KNALU.
4
Click OK to upload the file.
5
Select an agent from the Available installation packages list and click
Upgrade.
Current agent information is displayed. Click Next.
If the latest version is installed, a message appears. Click Close.
6
On the Authorization page, select an option for User login and Password.
Click Next.
7
If Use user login, password and domain from the KYOCERA Net Admin
server was selected, click Next.
If Manually enter user login, password and domain for each agent was
selected, type User Login, Password, and Domain for each agent. Click Next.
If Manually enter the same user login, password and domain for all agents
was selected, type User Login, Password, and Domain for all agents. Click
Next.
8
On the Confirmation page, click Upgrade.
Mail Server
KYOCERA Net Admin communicates with a mail server to send e-mail alerts
and information to system administrators and subscribers.
KYOCERA Net Admin 2-10
Administration
SMTP Server
Defines an SMTP server for sending notifications. This information must be
complete and correct for e-mail notifications to work. If alert e-mail fails to
arrive, check your antivirus software. Adding port 25 or java.exe to the
exception list in your antivirus software may resolve the issue.
Authentication
Specifies the User name and Password, if SMTP authentication is required.
E-mail setup
When alerts and status e-mails are sent out, the address entered in Sender
address will appear in the e-mail address line.
Selecting E-mail Settings
You can select settings for e-mail alerts and information to system
administrators and subscribers.
1
In the navigation area, select Preferences > Mail server.
2
Under SMTP Server, enter the server name and port number.
3
Under Authentication, enter the User name and Password, when a SMTP
server connection is required.
4
Under E-mail setup, enter the sender's e-mail address.
5
Click Test Email to make sure the e-mail feature works. In the Test Email
dialog box, enter the recipient's e-mail address, and click OK. A test e-mail will
be sent to the designated recipient.
6
Click Apply to save the e-mail settings, or click Reset to clear the settings.
Device Communication
You can choose the device communication mode on the Device Communication
page.
If Devices are using static IP addresses (or reserved leasers) is selected,
the communication with devices is established by IP Address.
If Device IP addresses are volatile and may change is selected, the
communication with devices is established by hostname or hostname.domain.
For DHCP, select Device IP addresses are volatile and may change.
Note: After the Device Communication Mode is changed, KYOCERA Net
Admin will not work until after the next discovery. We strongly recommend
changing Device Communication Mode only at a time when the network is
not in use.
Database
KYOCERA Net Admin database backup compresses files into a zip file and
saves it to a folder called C:\KNetAdminBackup. The system administrator can
schedule a single backup, immediate or recurring backups.
2-11 User Guide
Administration
Backing Up a Database
You can run a database backup from the Administration console.
1
In the navigation area, select Preferences > Database backup.
2
Select the time and interval for the backup:
Manual
Click Create backup to start the backup immediately.
Single Backup in
Select the interval in minutes or hours.
Recurring
Select Monthly, Weekly, or Daily, and select the Day and Time.
3
Click Apply.
Restoring a Database
You can restore KYOCERA Net Admin information from a database backup.
This restore uses a backup file (.ZIP) in the default backup location
C:\KNetAdminBackup, or in another user-specified backup location.
1
In the Administration console, click Preferences > Database restore.
2
Select a backup file from the list, click the Start Restore Process icon, then
click OK.
3
To restore a database from a previous KYOCERA Net Admin version or from a
file located outside the default backup location, click the Upload Backup File
icon.
4
Browse for a valid backup file (.ZIP), select it and click Open then click OK.
To change the name of a backup file, select it from the list, click the Rename
Backup File icon, and type the new name.
To remove a backup file from the list, select it, or click Select All to include all
the files in the list. Click Delete Backup File, and click OK to confirm.
To save a copy of a backup file, click Download Backup File, click Save, select
a location, and click Save.
To change the location of the backup folder, click Backup Folder Path, type a
new path, and click OK.
Log View
With Log View, you can track and view the activities of various KYOCERA Net
Admin operations. Log files can be created for maintenance tasks such as
replacing toner. Once created, the log files can be saved for a maximum of
three months. The log file default location is C:\Program
Files\Kyocera\NetAdmin\Admin\log.
KYOCERA Net Admin 2-12
Administration
Before log files expire, they can be exported to an archive location in a .ZIP file.
The archive default location is C:\Program
Files\Kyocera\NetAdmin\Admin\temp\archived-log.
The supported log files include the following:
Agents upgrade
Certificate setup
Database backup
Database restore
Device configuration
Login
Manage applications
Manage optional functions
Model support update
Multi-Set
Restart devices
Role management
Send data
Upgrade firmware
User management
The privilege to view, edit, and archive log files is determined by role. For
example, the Administrator role can view, edit, and archive all log files, the
Help Desk role can view and edit their own log files, and the Read-only role
cannot view, edit, or archive log files.
Creating a Log File
You can create log files for various KYOCERA Net Admin operations.
1
In the navigation area, select Preferences > Log view.
2
Click the Create Log File icon.
3
Type the Operation Name, or click Select from list and select from the list.
4
Type the Device Serial Number.
5
Type information about the task in Log file content.
6
Click OK.
The default location for log files is C:\Program
Files\Kyocera\NetAdmin\Admin\log.
To view a log file, select it from the Log view list and click the View Log File
icon.
To edit a log file created manually, select it from the Log view list and click the
Edit Log File icon. A log file created automatically cannot be edited.
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Administration
To delete a log file created manually, select it from the Log view list, click the
Delete Log File icon, and then click OK. A log file created automatically cannot
be deleted.
Selecting Log File Storage
Log files are exported automatically to a default folder. Notification e-mails are
sent to administrator users’ e-mail addresses set up in Mail Server.
You can choose how long log files are stored on your system after they are
created. Available options are 1 week, 1 month, and 3 months.
1
In the navigation area, select Preferences > Log view.
2
Click the Log File Storage Settings icon.
3
Select the desired time period in the Storage period list.
4
Accept the default file path, or type another path.
5
Click OK.
Exporting a Log File Manually
You can export log files to an archive location in a .ZIP file.
1
In the navigation area, select Preferences > Log view.
2
Click the Export Log File Manually icon.
3
Save the exported log file to the desired location. The default log file name is:
[date][time][kna-manually-archived-log].zip
Scheduled Jobs
Some KYOCERA Net Admin tasks can be scheduled to run at selected intervals
and appear in the Scheduled Jobs view. The supported tasks include:
Network Discovery
Set in the Add Network wizard in the Preferences list of the
Administration console.
Database Backup
Set in the Preferences list of the Administration console.
Multi-Set
Set in the Multi-Set wizard in the Device Manager console.
Upgrade firmware
Set in the Upgrade firmware wizard in the Device Manager console.
Device configuration
Set in the Device configuration wizard in the Groups list of the Device
Manager console.
KYOCERA Net Admin 2-14
Administration
To view scheduled jobs, in the navigation area, select Preferences >
Scheduled jobs.
To change the name and schedule details of a scheduled job, select it and click
Edit Scheduled Job.
To delete a scheduled job, select it and click Delete Scheduled Job.
To select all the scheduled jobs in the list, click Select All.
Security
For greater security, you can set locking time for user login and select the server
protocol setting.
User locking time
To prevent login by scripts, or when a wrong password is entered three times,
login access is automatically locked. An administrator can set the time that login
access remains locked, from 0 to 1440 minutes. The default time is 30 minutes.
The default admin user cannot be locked.
When login access is locked, all administrator roles are notified by e-mail.
Login access is unlocked after the default lock time passes, or when the
KYOCERA Net Admin server is restarted. A user with Login users / Full
Control privilege can unlock access in User Properties.
Session timeout
An administrator can set the time of inactivity before a user is logged off
automatically, from 10 to 120 minutes. The default time is 30 minutes.
Protocol Settings
The port numbers that appear in the installation wizard are default values. You
can only change the values during installation. The port number range is 1 to
65535 and appears in the URL of the application in your browser. You can
choose the server protocol setting.
HTTP
Faster than HTTPS. The HTTP port number is 7478 (default).
HTTPS
More secure than HTTP. The HTTPS port number is 7443 (default).
Note: When using HTTPS, the KYOCERA Net Admin server name must not
be longer than 15 characters.
Click Apply to apply the settings, or Reset to return to default settings. Settings
are applied the next time the application is started.
2-15 User Guide
3 Device Manager
In the Device Manager console, you can access local device settings and
monitor the status of multiple devices connected locally or through a network.
You can create groups of devices, install firmware on a device or group of
devices, display devices and properties in a list or on an office map, and send
configuration parameters to multiple devices. You can also create reports for all
device-related activities, and export a list of devices and their properties to a file.
Manage Groups
You can create groups of devices so that you can view and modify them
together. Once a group is created, you can revise group settings, delete a
group, or convert a dynamic group to a manual group. Groups is located in the
navigation area toolbar. These additional features are available:
Upgrade firmware
A guided method for installing the most current firmware on devices.
Send data
Sends files, text or device commands directly to one or more selected
devices.
Multi-Set
Facilitates the sending of configuration parameters to multiple devices.
Device configuration
Manages device configuration policies for periodically updating the settings
of multiple devices.
Add Group
Use Add group to add a manual or dynamic device group to the Device
Manager console. You must add devices to a manual group whereas a dynamic
group adds devices automatically. Add group is located in the navigation area
under Groups.
A dynamic group cannot have a manual group as a child.
Dynamic Groups
A dynamic group is a device group established by user-defined device filters
which select and add relevant devices to the dynamic group. Subscriptions can
be inherited and can be created for groups. Child groups inherit subscriptions
from parent groups. Inheritance is only available for dynamic groups, and not for
manual groups.
Device Filters
Device filters determine the characteristics of a dynamic group. Setting device
filters in the Add Dynamic Group dialog box lets you include only those
devices that match a particular set of criteria. You can collapse or expand a
device filter group at any time by clicking the icon to the right of the group
heading.
KYOCERA Net Admin 3-1
Device Manager
Adding a Dynamic Group
You can create a dynamic group.
1
Select a group in the navigation area. This is the parent group to the new group.
2
In the navigation area toolbar, click Groups > Add group.
3
In the Add group dialog box, select Create a dynamic group, and then click
OK.
4
In the Add Dynamic Group dialog box, name the new group in the Group
Name text box.
5
Define the device filters, and then click OK.
Note: A dynamic group applies its device filters to the member devices of its
parent group. Only member devices of the parent group can be included in the
new group.
You cannot drag devices to a dynamic group. To add a device to a dynamic
group, change the device filters from the Edit group dialog box.
Editing a Dynamic Group
You can edit dynamic groups.
1
In the navigation area, select the group you want to edit.
2
Click Groups > Edit group.
3
In the Edit group dialog box, edit the Group Name and Device Filters. You
can use syntax to filter devices. Click syntax examples to see examples of
operators and syntax.
4
Click OK.
Converting a Dynamic Group
You can convert a dynamic group to a manual group. After conversion, you can
drag and drop devices into the group or manually remove devices.
1
In the navigation area, select the dynamic group you want to convert.
2
In the navigation area toolbar, click Groups > Convert group, and then click
OK to finish the conversion.
Manual Groups
A manual group requires devices be added by drag and drop. It does not
support device filters. Devices must be manually deleted. To add multiple
devices, hold down the Ctrl key and select devices.
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Device Manager
Adding a Manual Group
You can create a manual group.
1
Select a group in the navigation area. This is the parent group to the new group.
2
In the navigation area toolbar, click Groups > Add group.
3
In the Add group dialog box, select Create a manual group, and then click
OK.
4
In the Manual Group dialog box, name the new group in the Group Name text
box, and then click OK.
5
Drag the devices you would like to include from the parent List view to the
target group node in the navigation area.
Note: Dragging a device from one group to another does not remove that
device from its original group.
Editing a Manual Group
You can edit the group name for a manual group.
1
In the navigation area, select the group you want to edit.
2
Click Groups > Edit group.
3
In the Edit group dialog box, edit the group name and then click OK.
Automatic Device Configuration
If you want to update settings to a large number of devices periodically, you may
not want to configure the settings every time. To facilitate Multi-Set
configuration on many devices, use the Automatic Device Configuration feature.
Automatic Device Configuration is available to the KYOCERA Net Admin user
who has the Device Manager > Devices > Device properties > Full Control,
Multi-Set privilege. By default, the Full Control Multi-Set privilege is selected
for administrators, assistant administrators and help desk roles.
A device configuration policy consists of Multi-Set template file (ZIP or XML) to
specify contents of device configuration, and a run schedule. You can select a
manual group or a dynamic group, but the created policy for one group cannot
be used for another group. As such, a policy for a parent group cannot be
inherited by a subgroup. You can add, edit, or delete a Device Configuration
policy. Target settings can be any of the settings supported by Multi-Set.
Note: Before configuration, the login and password of the target device
should be set in the Device Properties dialog box in the Communication tab.
Adding a Device Configuration Policy
1
In the navigation area, select a group of devices (All Devices is the default).
KYOCERA Net Admin 3-3
Device Manager
2
Click Groups, then click Device configuration to open the device configuration
policy wizard.
3
To add a policy, in the policy list page click Add.
4
In the Add template page, click one option to select a template from the
KYOCERA Net Admin server or from your local client. Browse to the location of
the template.
5
Click Next.
6
In the next page select one option for when the Multi-Set should be performed.
The options are:
When device is added to group
The Multi-Set job executes after the target device is added to the manual or
dynamic group.
One time
Specify the Time, Day, Month, and Year. After the one time Multi-Set job is
run, that policy and schedule is deleted.
Recurring
Specify the occurrence, Monthly, Weekly, or Daily and the respective time
parameters.
7
In the next page, type the device configuration policy name. The maximum
length is 128 characters. If you want to overwrite the settings on the target
devices, select that check box. The Overwrite settings option appears only if
the selected template file contains Device Document Box, Device Address
Book, Device User List, or Device Network Groups settings.
8
In the Confirmation page, review your settings and then click Save.
9
After Multi-Set completes, an automatic device configuration log file is created
in the C:\Program Files\Kyocera\NetAdmin\Admin\log\DeviceConfiguration
folder. Each log will contain detailed information about the Multi-Set process for
each target device.
To delete a device configuration policy, select it in the policy list wizard page
and click Delete. Click OK in the confirmation message.
Editing a Device Configuration Policy
1
In the navigation area, select a group of devices (All Devices is the default).
2
Click Groups, then click Device configuration to open the device configuration
policy wizard.
3
To edit a policy, in the policy list page select a policy and click Edit.
4
In the Replace template page, to replace the template for the selected policy,
select the check box.
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Device Manager
5
Click one option to select a template from the KYOCERA Net Admin server or
from your local client. Browse to the location of the template.
6
Click Next.
7
In the next page select one option for when the Multi-Set should be performed.
The options are:
When device is added to group
The Multi-set job executes after the target device is added to the manual or
dynamic group.
One time
Specify the Time, Day, Month, and Year. After the one time Multi-Set job is
run, that policy and schedule is deleted.
Recurring
Specify the occurrence, Monthly, Weekly, or Daily and the respective time
parameters.
8
In the next page, type the device configuration policy name. The maximum
length is 128 characters. If you want to overwrite the settings on the target
devices, select that check box. The Overwrite settings option appears only if
the selected template file contains Device Document Box, Device Address
Book, Device User List, or Device Network Groups settings.
9
In the Confirmation page, review your settings and then click Save.
10
After Multi-Set completes, an automatic device configuration log file is created
in the C:\Program Files\Kyocera\NetAdmin\Admin\log\DeviceConfiguration
folder. Each log will contain detailed information about the Multi-Set process for
each target device.
Preferences
You can set preferences for KYOCERA Net Admin in the navigation area
toolbar.
Polling defaults
Set default times for each polling option.
Alert configuration
Create alert sets to send to users.
Custom properties
Set custom printing device properties to appear in the Properties dialog box
for each printing device.
Edit default list views
View and modify the default List view tabs.
Polling Defaults
The administrator can set default times for each polling option. You can apply
the default settings to newly discovered devices. Devices discovered before will
KYOCERA Net Admin 3-5
Device Manager
not be changed to the new default times. Port 161 is used to request polling
data.
Setting Polling Defaults
The administrator can set default times for each polling option. The default
settings are applied to newly-discovered printing devices.
1
In Device Manager, click Preferences > Polling defaults.
2
Under Enable Default, select the polling type you want to set. Status Polling,
Counter Polling, and Toner Level Polling are selected by default.
3
Under Default Interval, enter the default time within the range displayed under
Minimum Range and Maximum Range.
4
You can click Reset to display default settings.
5
Click Apply to save your changes.
Alert Configuration
KYOCERA Net Admin polls supported devices for status information that can be
sent by e-mail as alerts. Alert settings can be configured and customized.
Creating a Custom Alert
Custom alerts can be set to notify you when the status of a device has changed.
1
In Device Manager, click Preferences > Alert configuration.
2
In the Custom Alert Sets list under Modify, select a name for the alert
(Custom 1 through Custom 4).
3
You can rename the custom list by clicking the Rename Alert Set icon in the
toolbar and typing a new name.
4
Select items in the Available Alerts list and use the arrows to move them to the
Selected Alerts list.
5
Click Apply.
Special Settings
With Special Settings, you can create alerts for maintenance based on page
count and for disconnected devices. For maintenance alerts, set the intervals
for Minor, Medium, and Major for page count levels. Intervals are based on the
number of pages printed.
You can set days and times for alerts to be sent, or select 24 hours per day, 7
days per week. Selecting Apply to all other alerts applies this setting to all
alerts.
You can prevent the same alert from being sent multiple times. Select Enable
suppressing repetitive alert, select the number of days and hours, and click
Apply.
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Device Manager
Alert Details
Alert Details helps you identify the device properties that will be reported in
alert e-mails. The KYOCERA Net Admin server generates the alert using the
top four selected device properties as the e-mail subject line. The Selected
Properties list can be set in order using the up and down arrows. The device
properties are transferred between the lists with the left and right arrows.
Toner Level Alerts
You can set alerts for custom toner levels to a maximum of 10. In the Toner
level (%) box, type a number from 1 to 100 and then click Add New. The
custom toner level is added to the Available Alerts list in the Custom Alert
Sets tab. It can be included in a custom alert set.
To change a custom toner level, select it in the Saved Toner Level Alerts list,
type a different number, click Update, then click OK to confirm. To remove a
custom toner level from the list, select it, click Delete, and then click OK to
confirm.
Custom Properties
The administrator can select custom device properties to appear in the
Properties dialog box. When custom properties are included, they appear as a
separate group under the Device Settings tab. Custom properties supports
select properties for connected Kyocera devices only.
Setting Custom Properties
You can assign custom properties to devices.
1
In Device Manager, click Preferences > Custom properties.
2
Use the arrows to move properties from Available Properties to Selected
Properties.
You can click Reset to go back to the original data that was in the dialog when
you first opened it.
3
Click Apply.
Removing Custom Properties
You can remove a custom property from Device Manager.
1
In Device Manager, click Preferences > Custom properties.
2
Select the property you want to remove from Selected Properties.
3
Click the left arrow to move the selected properties to the Available Properties
list.
You can click Reset to go back to the original data that was in the dialog when
you first opened it.
4
Click Apply.
KYOCERA Net Admin 3-7
Device Manager
List View
To display printing devices in a list, use List view. Named tabs display
properties in ordered columns. You can add, modify, and delete tabs. Changes
to the default List view can be made by a user with the full control privilege.
The Manage tabs menu contains the following choices:
Add tab
Add a tab or import a system default tab.
Edit tab
Edit an existing tab. You change the tab name, position, or columns to be
included.
Delete tab
Remove a tab.
Set rows per page
Set the number of rows of devices per page.
User Preferences
The first time you log in, the administrator-defined default tabs are automatically
displayed. For all subsequent logins, List View uses your saved tabs and
settings. When a guest user logs on, the default list views are displayed. Guest
users cannot edit the default views.
Global Characteristics
The following characteristics of List view apply to all device groups and are not
saved on an individual group basis:
tab names
tab order
tab columns
order of tab columns
column sizing
rows per page
List view maintains the settings on the last viewed tab for each available device
group. This is done to minimize the amount of user preference data transferred
during login. List view preferences are saved for all users except guest users.
Saving Changes
KYOCERA Net Admin automatically saves changes made outside the Add Tab
and Edit Tab dialog boxes (column widths, column order, tab order, and rows
per page). The settings are saved on the last viewed tab for each device group.
Guest users can make changes during a session, but the default list view
preferences will be displayed the next time any guest user logs on.
Scrolling and Resizing the Window
If there are too many devices in the list to fit in the current view, the device rows
are divided into "pages." Use the left and right arrows to navigate between
pages of devices.
3-8 User Guide
Device Manager
You can change the number of tabs displayed on each page by changing the
size of the viewing area. You can change the size of the view in one of two
ways:
Drag the divider between the navigation area and the right pane to the left or
to the right.
Resize the window.
If you change the size of the viewing area, the currently-selected tab remains
selected, but its position on the screen may change.
Set Rows per Page
This selection lets you set the number of rows of displayed devices on each
page. Guest users can change the selection in Set Rows per Page, but the
new setting is not saved for the next session.
Setting Rows per Page
You can set the number of rows that you can view per page.
1
From the Manage tabs list on the toolbar, select Set rows per page.
2
In the Rows per Page list box, select a number.
3
Click OK.
Edit Default List Views
The Edit Default List View Mode check box lets administrators view and edit
the default List View tabs. The default tabs in List View are displayed for the
first time when you log in or use a guest account, or when you select Reset all
tabs to system defaults in the Edit Tab dialog box.
Users with the Full Control, Default List Views privilege can modify the default
tabs.
Note: Once a user has logged on for the first time, changes to the default list
views do not affect that user's saved preferences. If that user chooses to reset
all tabs to system defaults, List View displays the new default tabs.
Editing Default List View Tabs
You can edit default List view tabs.
1
In the navigation area, select Preferences > Edit default list views.
2
Select the Edit Default List View Mode check box, and then click Apply.
3
In the navigation area, select All Devices.
4
Make changes to the default List view tabs.
5
In the navigation area, select Preferences > Edit default list views.
6
Clear the Edit Default List View Mode check box, and then click Apply to end
this mode.
KYOCERA Net Admin 3-9
Device Manager
Add Tab
In the Add Tab dialog box, you can create a new tab, or import and edit one of
the system default tabs. There is a maximum of 32 tabs.
Creating a Tab
You can create a new tab.
1
Select Add tab from the Manage tabs list on the toolbar.
2
In the Add Tab dialog box, select the Tab Name text box and type a name for
your tab. Do not use invisible Unicode or extended ASCII characters.
3
Click the up and down arrows to the right of the Tab Position table to position
the new tab.
4
Under Available Columns, select the items you want to include in the tab and
click the right arrow.
5
To remove a column from the tab, select it under Selected Columns, and click
the left arrow.
6
Click the up and down arrows to the right of Selected Columns to change the
order of the columns in your tab.
7
Click OK or Apply to add the tab.
Import Default Tab
Each user has a personal list of tabs and tab properties that are not affected by
changes to the default list view. If an administrator creates a new tab in the
default list view mode, it will become immediately available to all new users.
However, existing users must import the new tab.
Importing a Default Tab
You can import a system default tab.
1
Select Add tab from the Manage tabs list on the toolbar.
2
In the Add Tab dialog box, click Import.
3
Select one of the default tabs from the list.
4
Click OK to return to the Add Tab dialog box. You can edit the name, position,
and contents of the imported tab.
5
Click OK or Apply.
Edit Tab
You can rename, position or delete tabs, and select column content and order
using the selections in Manage tabs > Edit tab.
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Device Manager
Renaming a Tab
You can rename a tab.
1
Select the tab you want to edit in the List view pane.
2
From the Manage tabs list on the toolbar, select Edit tab.
3
In the Edit Tab dialog box, type the new name in the Tab Name text box.
4
Click OK.
Changing the Tab Order
You can change the tab order.
1
Select a tab you want to reposition.
2
From the Manage tabs list on the toolbar, select Edit tab.
3
Under Tab Position, use the up and down arrows to reorder the tabs.
4
Click OK.
Changing the Column Content and Order
You can change the content and the order of a column.
1
Select the tab you want to edit in the List view pane.
2
From the Manage tabs list on the toolbar, select Edit tab.
3
To add a column in Edit List View Tab, highlight your selection under
Available Columns, and then click the right arrow button, or double-click an
item to move it to the other column.
4
To remove a column from the tab, highlight it under Selected Columns, and
then click the left arrow button, or double-click an item to move it to the other
column.
5
To change the position of the column, highlight it from Selected Columns. and
then use the up and down arrows to move the column to another position.
6
Click OK.
Resetting System Defaults
You can remove all tab customizations and revert back to the system default
tabs.
1
From the Manage tabs list on the toolbar, select Edit tab.
KYOCERA Net Admin 3-11
Device Manager
2
In the Edit Tab dialog box, select the Reset all tabs to system defaults check
box.
3
Click OK.
Deleting a Tab
You can delete a tab, but you cannot delete the final tab. At least one tab should
remain.
1
Select the tab you want to remove.
2
From the Manage tabs list on the toolbar, select Delete tab.
3
Click OK to confirm.
Map View
Use Map View to display printing devices on a background map of your office.
Printing device properties can be viewed and managed from this view. The use
of an office map helps you to visualize the location of devices throughout an
office. Map View is unavailable for groups with more than 250 printing devices.
For Internet Explorer 7 and earlier, we recommend adding no more than 100
devices per map.
In the Device Manager console, click Views and then select Map view. If the
selected group contains fewer than 250 devices, the initial view displays all the
devices in that group as icons against a white background.
Map View Toolbar
With the Map View toolbar, you can view and make changes to the Map View.
The following toolbar features are available:
Views
Select from the list to move between List view, Map View, or View
subscriptions.
Background options
The Background options list contains the following options:
Add/replace background
Add a map background or change the current one.
Remove background
Removes the current map background and returns Map View to the default
white background.
Save map
Saves the device positions on the current map background.
Create link
Creates a link between printing devices on the map. Linked devices are
represented by a single link icon.
Remove link
Removes a link.
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Device Manager
Display settings
Sets icon sizes and label properties.
Map background size
Sets the size of the map background image.
Add device
Adds a new device to the database.
Remove device
Removes selected devices from a manual group.
Refresh
Click to renew the Map View information from the network.
Select All
Click to select all the devices in the Map View.
Map Background
With Background options, you can import an image of your office layout to
display in Map view. The following image formats can be used: .JPG, .BMP,
.PNG, or .GIF. A different image can be used for each group of printing devices,
or groups can share an image.
Adding or Replacing a Map Background
You can add or replace a map background.
1
Click the Background options icon, and then select Add/replace
background.
2
In the Add/replace background dialog box, select an option for finding an
image. Select image from server provides a list of previously selected images.
With Select local image (and copy to server) you can browse for a new image
file.
3
Click OK.
Note: The image initially appears in Auto Fit size. You can resize the image
by selecting a percentage from the map background size list.
Removing a Map Background
You can remove the current background image from the currently selected
group in Map view.
1
Click Background options in the Map view toolbar.
2
Select Remove background.
3
Click OK.
Removing the image does not delete it from the server or remove printing
device icons from Map View.
KYOCERA Net Admin 3-13
Device Manager
Changing the Size of the Map Background Image
You can select from the following choices to change the map background image
size:
Select a size percentage from the list, from 33% to 250%.
Select Auto Fit to display the entire image within the map viewer. Printing
device icons that are still in the icon waiting area may cover part of the
image.
If the image is distorted after changing its size, you can edit the image outside of
the application and add it again (Background options > Add/replace
background). You can also resize the map viewer by dragging the divider
between the map viewer and the navigation area.
Printing Device Icons in the Map Background
When a background image is imported into Map view, the printing device icons
appear in a waiting area on the bottom or right of the Map view, depending on
the shape of the map image. You can move an icon onto the map by dragging it
to the appropriate office location.
Once you move an icon onto the map, it cannot be returned to the waiting area
unless you replace the map background. When all icons have been moved onto
the map, the waiting area is automatically removed.
At any time, you can change the position of a printing device icon in the Map
view, by dragging it to the new position. If two groups share a background
image, changing an icon position in one group will also reposition the image in
the other group.
Device Icon Properties
You can choose the appearance of device icons in Map view. The following
properties can be selected:
Icon size
The icon size is displayed in Map view. It changes automatically as the
background image view size changes.
Icon Label
Descriptive text below the icon.
Pop-up Properties
Descriptive text when the mouse pointer hovers over a device icon.
Selecting Icon Properties
You can change the properties of device icons.
1
On the Map view toolbar, click Display settings.
2
In the Icon size list, select the desired size, from Tiny to Huge.
3
Under Icon Label, in the Available list select up to three items and click the
right arrow button to add them to the Selected list. Use the up and down arrow
buttons to change the list order.
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4
Under Pop-up Properties, in the Available list select up to four items and click
the right arrow button to add them to the Selected list. Use the up and down
arrow buttons to change the list order.
Note: The Hide icons for all linked group devices option is used with links,
a feature that lets you view printing devices by groups.
Hide or View Waiting Area Icons
You can hide any unused icons that are in the waiting area. This can make the
background image easier to see.
To hide waiting area icons, click the arrow button in the corner of the waiting
area.
To view waiting area icons, click the arrow button again.
Links
You can create links between selected printing devices, to view them by groups.
This is useful for managing a large number of printers. You can create links with
the parent group and its subgroup in Map view. For example, you can link all
printing devices in a department, or link all color models. A printing device can
be in more than one group. Once a link is created, the linked group icon
represents all printing devices in the group. To make this option available, select
All Devices or a parent group in the navigation area.
Creating a Link
You can create a link between groups of printing devices.
1
In the navigation area, create one or more custom groups of printing devices.
2
In the navigation area, select All Devices or a parent group.
3
In Map view, click Create link.
4
In the Create link dialog box, select a group from the Linked group list.
5
Accept the default Link name, or type your choice of name. Click OK.
The linked group icon appears in the icon waiting area, before any printing
device icons. You can drag the linked group icon into the office map.
Hiding Icons for Linked Group Devices
After creating a linked group of printing devices, you can hide their individual
icons.
1
In the Map view toolbar, click the Display settings icon.
2
Select Hide icons for all linked group devices.
You can clear the Hide icons for all linked group devices check box to
restore all printing device icons.
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Removing a Link
You can remove a link in Map view. This action does not remove the printing
devices in the group. Removing a linked group does not affect child groups.
1
In the Map view, select the linked group icon.
2
Click Remove link, then click OK.
The linked group is removed from the map. If Hide icons for all linked group
devices is selected in the Display settings dialog box, the group's individual
printing device icons appear at their previous location in the map.
Saving Map Settings
After changing Map view settings, click Save map to save the changes.
Note: If multiple users make simultaneous changes to a group's Map view
settings, the last user’s changes override all previously saved changes.
Subscriptions
Printing devices are polled for information, and e-mail alerts can be sent out
based on this status information. You can also generate reports, and users can
subscribe to receive these reports on a regular schedule.
For example, a user can be notified when toner or paper is low in a particular
device.
Alert e-mails can be sent to any user. In addition to Administrators and Help
Desk users, Subscribers can be added even if they do not have access to
KYOCERA Net Admin. These subscribers can receive e-mail alerts.
Reports are created in the Device Manager console. Subscriptions to reports
can be created in the Administration or Device Manager console.
Alerts can be created for all the different types of users. Login users can log on
and edit settings. Subscribers cannot log on and can only receive alerts and
reports from devices.
Note: If pop-up blockers are enabled in your browser, Add Alert
Subscription, Add Report Subscription, Manage Reports, the About page,
and Help will not open.
Adding an Alert Subscription
You can manage alert subscriptions.
1
Select the View subscriptions icon in the toolbar.
2
Click the Add alert subscription icon.
3
In the Create Alert Subscription dialog box, under Recipients, select a user
or users who will receive the alert.
4
Under Alert Sets, select the user status alerts.
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5
Under Reply to, type the e-mail address of the user who will respond to an alert
e-mail. The e-mail will automatically be addressed to the same address. Multiple
addresses can be entered when separated by semi-colons.
6
Click OK.
To make changes to the subscription, select it and click the Edit subscription
icon.
To delete a subscription, select it and click the Delete subscription icon.
Adding a Report Subscription
You can add a report subscription.
1
Select the View subscriptions icon in the toolbar.
2
Click the Add report subscription icon.
3
In the Create Report Subscription dialog box, under Recipients, select a user
or users who will receive the report.
4
Under Report Templates, select from the reports list.
5
Select the file format for the report: PDF, HTML, XML, and CSV. File format
options are limited for some reports.
6
Under Schedule, select an interval for receiving the subscription e-mail: Daily,
Weekly, Monthly, Quarterly, or Yearly.
7
Click OK.
To make changes to the subscription, select it and click the Edit subscription
icon.
To delete a subscription, select it and click the Delete subscription icon.
Adding Devices
A device can be added manually if is not automatically discovered. This is
useful if a device is located on a remote network that is not set up for automatic
discovery.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, click Add device.
3
In the Add Devices dialog box, select a network from the list. You can change
the Read community name.
4
Select a method to add selected targets:
You can type the IP address or host name of the device, and click Add.
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You can specify a range of IP addresses by typing starting and ending IP
addresses, and click Add.
You can paste IP addresses or host names from your clipboard by clicking
Paste.
You can add IP addresses or host names from a TXT or CSV file. Click
Import, and then click Browse to select a valid file with a .TXT or .CSV
extension.
You can click Remove to delete any devices in your Selected targets list.
5
Click OK to submit the Selected targets list. The Add Devices Result dialog
box appears with a status of all the devices submitted. A Details link refers you
to the IP address or host name for each device submitted.
6
Click Close.
Refresh
Printing device information, such as counters and toner levels, are automatically
updated according to the polling schedule. At any time, you can manually
update this information by clicking Refresh. This process may take a few
minutes.
Select All
Click Select all to select all displayed printing devices. Select all selects the
devices currently displayed. Moving to another page to view additional devices
will clear your current selection. This feature is available in List view and Map
view.
Device Properties
With Device properties, you can display the properties of printing devices.
Some properties are fixed, while others can be managed by the software.
Some properties can be changed depending on your privilege level. Privileges
are set in the Administration console.
Displaying Device Properties
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map view, select one or more printing devices.
3
Click Device properties.
4
In the Properties or Multiple Device Properties dialog box, view or modify the
available settings.
5
Click OK when you are finished.
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Device Properties for a Single Device
Device Properties options let you view and set the properties of printing devices.
The Properties dialog box displays detailed information about the selected
network device. Some models do not display all options.
Model name and home page
Displays the device display name and IP address. You can click the Device
home page icon to open the home page of the device.
Printing device image
Displays a 3-D image of the printing device showing installed paper options or
finishers. Some models display a generic image.
Operation Panel
Displays the status of the device.
Refresh
Updates the display for all device properties.
Current Status
Displays the printing device status for the following parameters:
Managed
Indicates whether the printing device is being managed by the application.
When the device is not managed, Status is blank and sysUpTime is hidden.
Status
Displays the current status of the printing device, such as Ready, Printing,
or Sleeping.
sysUpTime
Displays the length of time the printing device has been on, in the format:
days, hours, minutes, seconds.
Connection Type
Displays how the device is connected.
Last Connection
For Not Connected devices, displays the date and time the device was
disconnected.
Supplies tab
Displays the current level of consumable supplies.
Device Settings tab
Displays all available printing device properties. For some models, click
Detailed counters at the end of the Counters list to additional view counters by
function and paper size.
Troubleshooting tab
Displays device errors and troubleshooting advice.
Monitoring tab
Lets you set a polling schedule, configure SNMP traps to monitor a device, and
clear the suppressing repetitive alerts.
Communication tab
A user with privileges can change Simple Network Management Protocol
(SNMP) and Web Services Description Language (WSDL) settings for device
communication.
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Device Properties for Multiple Devices
With Multiple Device Properties, you can view and set the properties of
devices. Support varies by model.
Options for Multiple Devices
The Multiple Device Properties dialog box displays polling and communication
settings that can be changed for all selected devices at once.
Select the Manage these devices check box to enable polling options. The
check box changes depending on settings of the selected devices.
If selected, then all selected devices are managed.
If shaded, then some selected devices are managed and some are not.
If cleared, then none of the selected devices are managed.
Polling
With the check box selected for Manage these devices, select the desired
polling options, and set the time in seconds, minutes, or hours.
General
The General section applies only to Kyocera devices.
SNMP
A user with privileges can change SNMP and WSDL settings for device
communication.
Secure Protocol
The Secure Protocol section is available if at least one device supports SSL.
Any changed settings will affect those devices.
Login
The Login section is available if at least one device supports Device Login. Any
changed settings will affect those devices.
Alerts
Clear Alerts removes the suppression on all alerts that are currently being
suppressed. Alert suppression values can be adjusted in Preferences > Alert
Configuration > Special Settings.
Open Device Home Page
Click Device home page to open software on the device. Detailed device and
status information, panel settings and device controls are available in the device
software.
To access a device home page on a remote network, open the Administration
console and select Preferences > Networks and agents, highlight the remote
network, click the Network Properties icon and select the Agent tab. In the
Agent tab, select Use proxy function to open Device Home Pages.
Port 80 is used by default to access the home page through HTTP. Port 443 is
used by default to access the home page through HTTPS.
Multi-Set
With Multi-Set, you can send configuration parameters to multiple devices at
once. You can configure device settings for a single device, multiple devices, or
groups of Kyocera devices listed on the Supported Model List in the release
notes. It does not support all device models.
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From the Multi-Set button in the toolbar, you can open the Multi-Set wizard.
You can also download and open the Multi-Set Template Editor. The Multi-
Set wizard can also be opened from the Groups menu in the navigation area.
Multi-Set Wizard
With the Multi-Set wizard, you can configure one or more selected devices.
Two modes are available:
Quick mode
Copy settings to one or more device groups. All default settings are
automatically applied when you use this mode. Settings can be copied only
from a source device.
Custom mode
Customize and copy settings to one or more device groups. You can select
the settings you want to copy and the method that you will use to copy
settings. Options may vary on the Multi-Set Settings page depending upon
the destination device.
Multi-Set Options
When Custom mode is selected, the following configuration options are
available. Selections vary by device.
Device System Settings
Basic device settings including operation panel language, timers, and
security options including panel and interface locks. Some functions may
require the device to be restarted.
Device Network Settings
Basic settings for TCP/IP, security and network configurations. Some
functions may require the device or the network to be restarted.
Device Default Settings
Settings that define default behavior for print, copy, scan and FAX jobs
including paper size, print and scan quality, and default media types.
Device Authentication Settings
Settings that define local or network authorization for accessing a device.
These settings vary by device.
Device User List
Login user name, user name (and furigana, if applicable), password, e-mail
address, account name, account ID on the device, and administrator access
permission.
Device Address Book
Number, name, furigana (if applicable), e-mail, FTP address, SMB address,
FAX, internet FAX addresses, and address groups.
Device Document Box
Users' custom and FAX boxes.
Device Network Groups
Creation of groups used for group authorization, and enabling/disabling of
groups. The availability of these settings depends upon the device.
Creating Settings in Quick Mode
You can copy all default settings automatically.
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1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices to receive settings.
3
In the toolbar, click the Multi-Set icon, and select Multi-Set.
4
On the Multi-Set Mode page, select Quick mode. Click Next.
5
On the Device Group page, select one or more groups to which settings will be
applied. Click Next.
6
On the Select Device page, select one source device from the list. Click Next.
If authentication is required, enter a login and password.
7
On the Confirmation page, review your selections. Click Back to make any
changes.
8
Click Set Devices to configure the selected devices.
If the device must be restarted to save the settings, a message appears. Click
Yes to close.
Note: The system uses the communication settings you saved on the
Communication tab of the Device Properties dialog box. If these settings do
not match with those on a device, an authorization failure message is recorded
for that device in the log file.
9
On the Finished page, click Export log to export a Multi-Set log file in .CSV
format, or click Quit to finish the configuration.
Creating Settings from a Source Device
You can copy selected settings from a source device.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices to receive settings.
3
In the toolbar, click the Multi-Set icon, and select Multi-Set.
4
On the Multi-Set Mode page, select Custom mode. Click Next.
5
On the Device Group page, select one or more groups to which settings will be
applied. Click Next.
6
On the Multi-Set Settings page, select one or more settings from the list. Click
Next.
7
On the Multi-Set Source page, select Copy from source device.
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For some options, you can select Overwrite settings on target devices. When
selected, settings from the source device replace settings on the target device.
Click Next.
8
On the Select Device page, select one source device from the list. Click Next.
If authentication is required, enter a login and password.
9
You can save the settings as a template on the server. In the message box click
OK, name the template file, and then click Save.
Click Cancel if you do not want to save a template file.
10
On the When should Multi-Set be performed page, select a run time:
Run now
Multi-Set runs immediately.
Schedule to run
Type the time using hh:mm in a 24 hour format, and then select the Day,
Month, and Year.
The run time can be edited or the Multi-Set cancelled in Administration >
Preferences > Scheduled jobs.
Click Next.
11
On the Confirmation page, review your selections. Click Back to make any
changes.
12
Click Set Devices to configure the selected devices.
If the device must be restarted to save the settings, a message appears. Click
Yes to close.
Note: The system uses the communication settings you saved on the
Communication tab of the Device Properties dialog box. If these settings do
not match with those on a device, an authorization failure message is recorded
for that device in the log file.
13
On the Finished page, click Export log to export a Multi-Set log file in .CSV
format, or click Quit to finish the configuration.
Creating Settings from a Multi-Set Template File
You can copy selected settings from a Multi-Set template file.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices to receive settings.
3
In the toolbar, click the Multi-Set icon, and select Multi-Set.
4
On the Multi-Set Mode page, select Custom mode. Click Next.
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5
On the Device Group page, select one or more groups to which settings will be
applied. Click Next.
6
On the Multi-Set Settings page, select one or more settings from the list. Click
Next.
7
On the Multi-Set Source page, select Copy from Multi-Set template file.
For some options, you can select Overwrite settings on target devices. When
selected, settings from the source device replace settings on the target device.
Click Next.
8
On the Select template page, select a template file:
Select template from KYOCERA Net Admin server
Click Browse and select a template file from the Net Admin server. Select an
.XML template file for a single setting, or a .ZIP template file for multiple
settings.
Select template from your local client
Click Browse and select a template file from your computer or network.
Select an .XML template file for a single setting, or a .ZIP template file for
multiple settings.
Click Next.
9
On the When should Multi-Set be performed page, select a run time:
Run now
Multi-Set runs immediately.
Schedule to run
Type the time using hh:mm in a 24 hour format, and then select the Day,
Month, and Year.
The run time can be edited or the Multi-Set cancelled in Administration >
Preferences > Scheduled jobs.
Click Next.
10
On the Confirmation page, review your selections. Click Back to make any
changes.
11
Click Set Devices to configure the selected devices.
If the device must be restarted to save the settings, a message appears. Click
Yes to close.
Note: The system uses the communication settings you saved on the
Communication tab of the Device Properties dialog box. If these settings do
not match with those on a device, an authorization failure message is recorded
for that device in the log file.
12
On the Finished page, click Export log to export a Multi-Set log file in .CSV
format, or click Quit to finish the configuration.
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Multi-Set Template Editor
With the Multi-Set Template Editor application, you can create or change the
template files.
In the toolbar, click the Multi-Set icon, and select Multi-Set Template Editor.
Download the Multi-Set Template Editor
If the Multi-Set Template Editor is not installed, click to download and
install the application.
Launch the Multi-Set Template Editor
After Multi-Set Template Editor is installed, click to open the application.
ActiveX controls must be enabled.
To view help in Multi-Set Template Editor, click Help > Multi-Set Template
Editor Help.
Multi-Set Log File
The Multi-Set log file records Multi-Set events in the format: Date, Time, Result
(including the reason for any update failure), IP Address, Model/Group Name,
Property to set. The log file is located in C:\Program
Files\Kyocera\NetAdmin\Admin\log\MultiSet.
Restart Devices
With Restart devices, you can restart one or more printing devices or device
networks remotely. Devices must be managed. Users with the Full Control,
Multi-Set privilege can use this feature.
Device restart
Restarts the selected printing devices.
Network restart
Restarts the network interface for the selected printing devices.
Restarting a Device or Network
You can restart devices or networks remotely.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices.
3
In the toolbar, click Restart.
4
Select the type of restart: Device restart or Network restart. Click Next.
5
On the Confirmation page, review your selections.
6
Click Finish.
If authentication is required, enter a login and password.
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7
On the Finished page, you can click Export log to export a separate log file for
each restart process. The log files are located in C:\Program
Files\Kyocera\NetAdmin\Admin\log\RestartDevices\
Manage Applications
You can install applications on one or more devices by using the Manage
Applications feature. You can also uninstall applications and activate and
deactivate applications remotely. Available features vary by model.
Before you install, activate, deactivate, or uninstall an application, you must
enable SSL and IPP over SSL on the device. For some models, enable
enhanced WSD over SSL. You must also enter the correct login and password
in the Communication Settings for the device.
Applications are created by dealers or third-party companies to enhance
printing, copying, or accounting features.
You can import .CSV files provided by a dealer. You can also create .CSV files
with columns of device serial number and license key.
Installing an Application
You can install applications remotely on multiple printing devices using the
Manage Applications wizard. Once an application is installed, you can choose
to start the application immediately or to leave it inactive. If an application is no
longer needed, you can uninstall it.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices.
3
In the view toolbar, click the Manage applications icon.
4
In the Manage Applications wizard, select Install application. You can select
the check box to activate the application after installation. Click Next.
5
Click Browse to find a valid application package file (.PKG), and click Open.
Click Next.
6
If the Activate application after installation check box was selected and the
selected application requires a license key, the Apply license keys page
appears. Select a method to choose license keys provided to you from your
administrator:
Activate without a license key
Activate the application without a license key.
Use the following license key
Select a device, and then type the 20-digit license key, separated by a
hyphen for each 4 digits.
Import license keys
Browse to find a valid license key file (.CSV), and click Open. If the .CSV
format is incorrect, click Yes in the message box. In the License Keys
Mapping dialog box, select mapping values for each property. If the first line
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of the .CSV file contains headers, select File has headers. The first line of
the file is ignored and only the data is used.
You can click Export license keys to save a license key as a .CSV file.
Name and save the file.
Click Next.
7
On the Confirmation page, review your settings.
8
Click Manage to install the application.
A log file is created for each Manage Applications process.
Activating an Installed Application
If an application was installed on one or more printing devices without starting
the application, you can activate it using the Manage Applications wizard.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices.
3
In the view toolbar, click the Manage applications icon.
4
In the Manage Applications wizard, click Activate application. Click Next.
5
On the Select Method page, select how to choose the application:
Specify application package
Click Next, and continue to step 6.
Specify application installed on the device
Click Next, and continue to step 7.
6
On the Select an installation package page, browse to find a valid installation
package file (.PKG). Click Next, and continue to step 9.
7
On the Select source device page, select one device. Click Next.
If authentication is required, enter a login and password.
8
On the Select the application to be activated page, select an application from
the list. Click Next.
9
If the application requires a license key, the Apply license keys page appears.
For each device, select a method to choose license keys:
Activate without a license key
Activate the application without a license key.
Use the following license key
Select a device, and then type the 20-digit license key, separated by a
hyphen for each 4 digits.
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Import license keys
Browse to find a valid license key file (.CSV), and click Open. If the .CSV
format is incorrect, click Yes in the message box. In the License Keys
Mapping dialog box, select mapping values for each property. If the first line
of the .CSV file contains headers, select File has headers. The first line of
the file is ignored and only the data is used.
You can click Export license keys to save a license key as a .CSV file.
Name and save the file.
Click Next.
10
On the Confirmation page, review your settings.
11
Click Manage to activate the application.
A log file is created for each Manage Applications process.
Deactivating an Installed Application
You can deactivate an installed application using the Manage Applications
wizard.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices.
3
In the view toolbar, click the Manage applications icon.
4
In the Manage Applications wizard, click Deactivate application. Click Next.
5
On the Select Method page, select how to choose the application:
Specify application package
Click Next, and continue to step 6.
Specify application installed on the device
Click Next, and continue to step 7.
6
On the Select an installation package page, browse to find a valid installation
package file (.PKG). Click Next, and continue to step 9.
7
On the Select source device page, select one device. Click Next.
If authentication is required, enter a login and password.
8
On the Select the application to be deactivated page, select an application
from the list. Click Next.
9
On the Confirmation page, review your settings.
10
Click Manage to deactivate the application.
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Uninstalling an Installed Application
You can uninstall an application using the Manage Applications wizard.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices.
3
In the view toolbar, click the Manage applications icon.
4
In the Manage Applications wizard, click Uninstall application. Click Next.
5
On the Select Method page, select how to choose the application:
Specify application package
Click Next, and continue to step 6.
Specify application installed on the device
Click Next, and continue to step 7.
6
On the Select an installation package page, browse to find a valid installation
package file (.PKG). Click Next, and continue to step 9.
7
On the Select source device page, select one device. Click Next.
If authentication is required, enter a login and password.
8
On the Select the application to be uninstalled page, select an application
from the list. Click Next.
9
On the Confirmation page, review your settings.
10
Click Manage to uninstall the application.
Manage Optional Functions
You can activate optional functions on one or more remote devices by using the
Manage optional functions feature. These functions are included in the device
firmware. The administrator has the 20-digit license key needed for activation.
You can also choose a temporary trial version of this feature.
For more information about these functions, see the Operation Guide.
Users with the Full Control, Multi-Set privilege can use this feature.
You can import a valid license key from a .CSV file or enter the license key
directly. You can use .CSV files provided by a dealer, or you can create .CSV
files with columns of device serial number and license key. A license key can
also be exported and saved.
Note: If authentication is enabled on the device, the Login User Name and
Password must be set correctly in Device properties > Communication >
Login.
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Activating an Optional Function
You can activate an optional function using the Manage optional functions
wizard.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices.
3
In the toolbar, click Manage optional functions.
4
On the Optional function page, select a function name. Click Next.
5
On the Activate mode page, select Official or Trial. Click Next.
With Official selected, continue to step 6.
With Trial selected, continue to step 7.
6
On the License key page, select devices to add a license key. Devices can use
the same or different license keys.
Click Add license key, enter a 20-digit license key, and click OK.
Click Import license keys, and then select a valid license key file (.CSV). If
the .CSV format is incorrect, click Yes in the message box. In the License
Keys Mapping dialog box, select mapping values for each property. If the
first line of the .CSV file contains headers, select File has headers. The first
line of the file is ignored and only the data is used.
You can click Export license keys to save the license key to a .CSV file.
Name and save the file.
Click Next.
7
On the Confirmation page, review your settings.
8
Click Start.
A log file is created for each Manage optional functions process. The log files
are located in C:\Program Files\Kyocera\NetAdmin\Admin\log\OptionalFunction.
Certificate Setup
For some models, you can manage certificates on multiple printing devices at
the same time rather than separately on each device. You can import, assign,
and delete valid (not expired) certificate files that contain encrypted information
for device authentication and communication. Up to five device certificates and
five root certificates can be installed on each device. A user must have the Full
Control, Multi-Set privilege to use this feature.
Certificate Setup is supported if all the following conditions are true for at least
one device in the selected group:
The target device exists in the supported model list.
The target device is managed.
The target device is not connected by USB.
The target device is connected with the network interface.
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Device Manager
Two types of certificates can be installed:
Device certificate
A file that identifies the printing device.
Root certificate
A file the device uses for secure communication. Some applications can also
use a root certificate as a server certificate.
For a Device certificate, you must provide two files on a local client. One file
must be a configured .CSV file with data for each certificate in the following
order: device serial number, file name of certificate file, password. The .ZIP file
should contain at least one certificate file from the files listed in the .CSV file.
Importing a Certificate
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices, then click the Certificate
Setup icon in the toolbar.
3
In the Select action page, select Import certificate. Click Next.
4
In the Select the certificate type page, select either Device certificate or
Root certificate. Click Next.
5
If Device certificate was selected, in the Select a certificate file page, browse
for a .ZIP file with certificate files, then browse for the configured .CSV file. As
an option, you can assign a device certificate to protocols. Select each relevant
protocol from the Available protocols list and move it to the Selected
protocols list. Click Next.
If Root certificate was selected, browse for a certificate file on the local client.
Click Next.
6
In the Confirmation page, you can examine your final settings before actual
processing with the target devices begins. To accept the settings, click Set up.
To make any changes, click Back.
7
A message appears to inform you that the device network will restart
automatically after processing is finished. Click OK.
The processing page shows you the status of certificate processing. Processing
may take several minutes.
8
After processing is complete and without errors, the Finish page displays
automatically. If errors occurred, the Finish page displays an error notification.
See the log file for details.
To exit Certificate Setup, click Quit.
Deleting a Certificate
1
In the navigation area, select a group of devices (All Devices is the default).
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Device Manager
2
In List View or Map View, select one or more devices, then click the Certificate
Setup icon in the toolbar.
3
In the Select action page, select Delete certificate. Click Next.
4
In the Select the certificate type page, specify the type of certificate you want
to delete from the target devices, Device certificate or Root certificate. Click
Next.
5
In the Select a certificate to delete page, select one of two options, Specify
subject of the certificate or Select certificate file.
6
If Specify subject of the certificate is selected, type the subject of the
certificate as a distinguished name (DN). Click Next.
If Select certificate file is selected. browse to a certificate that has the same
subject as the certificate to be removed. Type the certificate password if
selected device certificate requires it. Click Next.
7
In the Confirmation page, you can examine your final settings before actual
processing with the target devices begins. To accept the settings, click Set up.
To make any changes, click Back.
8
A message appears to inform you that the device network will restart
automatically after processing is finished. Click OK.
The processing page shows you the status of certificate processing. Processing
may take several minutes.
9
After processing is complete and without errors, the Finish page displays
automatically. If errors occurred, the Finish page displays an error notification.
See the log file for details.
To exit Certificate Setup, click Quit.
Assigning a Device Certificate to Protocols
Only a Device certificate can be assigned to protocols.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View or Map View, select one or more devices, then click the Certificate
Setup icon in the toolbar.
3
In the Select action page, select Assign device certificate to protocols Click
Next.
4
In the Select a device certificate to assign page, select one of two options,
Specify subject of the certificate or Select certificate file.
5
If Specify subject of the certificate is selected, type the subject of the
certificate as a distinguished name (DN).
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If Select certificate file is selected. browse to a certificate that has the same
subject as the certificate to be assigned. Type the certificate password if the
selected certificate requires it.
6
Select each relevant protocol from the Available protocols list and move it to
the Selected protocols list. Click Next.
7
In the Confirmation page, you can examine your final settings before actual
processing with the target devices begins. To accept the settings, click Set up.
To make any changes, click Back.
8
A message appears to inform you that the device network will restart
automatically after processing is finished. Click OK.
The processing page shows you the status of certificate processing. Processing
may take several minutes.
9
After processing is complete and without errors, the Finish page displays
automatically. If errors occurred, the Finish page displays an error notification.
See the log file for details.
To exit Certificate Setup, click Quit.
Certificate Setup Log File
Each Certificate Setup operation is recorded in a log file, which is stored in
C:\Program Files\NetAdmin\Admin\log\CertificateSetup. The log file contains
detailed information about the Certificate Setup process, each target device,
and the process result. A summary at the end lists the total number of target
devices selected and the number of target devices that were successfully set
up.
Firmware Upgrade
The Firmware Upgrade wizard provides a guided method for firmware
installation, upgrades, and downgrades on devices over a TCP/IP network. The
firmware file must match the target model, or at least one device in a group
update. For the latest firmware files, consult your administrator or dealer.
The Firmware Upgrade wizard can be opened from the Upgrade firmware
button on the toolbar and from the Groups menu in the navigation area.
Note: For models using the firmware master file format, place the upgrade
files on the KYOCERA Net Admin server. The default location is C:\Program
Files\Kyocera\NetAdmin\Admin\firmwares.
Before sending firmware files to a device, ensure the following:
The port number on the target device is set to 9100.
The RAW Port option on the device’s operation panel is enabled. The device
requests firmware files from KYOCERA Net Admin server port that was
specified during installation. The port number range is 1 to 65535. To verify
the port number used, check the URL of the application in your browser.
The target device has a network interface card installed.
Port 21 is selected for sending firmware files to an IB-21 network card.
The Firmware Upgrade wizard initiates the upgrade on the client. Once you
complete the upgrade instructions, the server controls the process. During a
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Device Manager
firmware upgrade, the device icon and status change in List view and Map
view.
If the firmware file version is older than the installed version, then the application
downgrades the firmware.
Risks and Recovery Options
Using the Firmware Upgrade wizard carries potential risks. As part of the
upgrade, you must acknowledge, understand, and accept the potential risk of
performing a firmware upgrade. When preparing a firmware upgrade, review the
process with your dealer or service organization and establish contingency
plans.
Warning: If a device is turned off or loses power at a critical point during the
upgrade, the device could become inoperable and require servicing to replace
damaged components.
Risks and recovery options can differ depending on the type of upgrade.
Danger Period During Upgrade
Any Device
Do not turn off the device while the firmware upgrade is being performed.
During the firmware upgrade, the Status in List view or Map view shows
the device is Upgrading. A status indicator, such as Upgrading, Erasing, or
Writing, appears on the device’s operation panel. Processing times will vary.
IB-2x
No indication of the upgrade appears on the device operation panel. Check
for the new firmware version in List view or Map view.
Upgrade Completion Indicators
Use any of the following methods to check completion for any device:
Check the log file in Preferences > Log view in the Administration
console.
Check the firmware version in List view or Map view.
Open the device’s Properties page, and then view the firmware version in
the Device Settings tab.
For System or FAX, the device’s operation panel displays the new version
number, or Completed.
Upgrade Error Indicators
Any Device
The result of the device upgrade is recorded in the log file as Failed.
System
The device fails the power-on self-test.
FAX
Faxing does not operate.
IB-2x
No link light appears. Option (for some models: Network) does not appear
on the Interface menu on the operation panel.
Upgrade Error Recovery
System
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You must replace the DIMM in the device. The old DIMM, however, is not
physically damaged. You can erase and reload it using a DIMM writer.
FAX
You must replace the FAX board.
IB-2x
A special recovery mode for the IB-2x called Boot Loader mode is available.
You can use a jumper setting to set IB-2x to Boot Loader mode: SW1 on IB-
20/21 and IB-21E, or J2-1 on IB-22. Once in Boot Loader mode, you can use
a Windows utility named IBVERUP to load a new firmware file.
Upgrading the Firmware
If the firmware file version is older than the installed version, then the application
downgrades the firmware. Though you can upgrade any number of devices, the
maximum number depends on CPU and memory installed on the server.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, select one or more devices:
To upgrade any number of similar devices, select the devices in the right
pane.
To upgrade a group of similar devices, select the group in the navigation
area.
3
Depending on the selection in step 1:
For devices selected in the right pane, click Upgrade firmware in the
toolbar.
For a group selected in the navigation area, select Groups > Upgrade
firmware.
4
On the Use With Caution page, select the check box to acknowledge and
accept the risks. Click Next.
5
On the Select Firmware File page, select a file:
With Select file from KYOCERA Net Admin Server selected, click Browse
to find the firmware file located on the KYOCERA Net Admin server.
With Select file from local client selected, click Browse to find the file on
your local system or network.
With Type the absolute URL of the firmware file selected, type the path for
the firmware file.
Click Next.
Note: For the latest firmware files, consult your administrator or dealer.
6
The Retain Firmware File page appears if you selected a URL or local client on
the Select Firmware File page, and at least one device requires an upgrade.
Select Yes to save the selected firmware file on the server for future use. Click
Next.
7
On the Confirm Selected Firmware page:
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Device Manager
Review the model and firmware information.
If Proceed with firmware downgrade appears, select the check box to
downgrade the device to an older version.
Click Next.
8
On the Set Communication Options page, select the number of simultaneous
upgrades, the port number, and retry options.
The port number value should match the port number specified in the device
home page.
Note: For the logical printer used in the firmware upgrade, leave the Start of
Job String empty in the device settings. For some models, you must disable
Banner Page for the logical printer.
9
On the When should Firmware Upgrade be performed page, set an upgrade
schedule:
Select Run now to upgrade the firmware immediately when you click
Upgrade.
Select Schedule to run and set a time and date to upgrade the firmware.
10
On the Confirm Upgrade Settings page, review selected settings. The settings
vary based on the model and the number of devices selected.
11
On the Begin Upgrade page, click Upgrade. You can click Cancel to abort any
upgrade that has not yet started. This does not stop upgrades that are currently
processing.
12
When upgrades are finished, you can view the log file in Preferences > Log
view in the Administration console.
Send Data
With Send Data, you can send files, text or device commands directly to one or
more selected devices. It can be done by TCP port or IPPS URL transmission.
The Send Data wizard can be opened from the Send data button on the toolbar
and from the Groups menu in the navigation area.
The KYOCERA Net Admin server saves the last ten files or strings sent to a
device in a File history or Text history list.
Warning: Send Data is an advanced feature. Incorrect use can cause the
device to become inoperable.
Sending Data by TCP or IPPS
You can send data to the device.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In the device list, select one or more devices.
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3
In the toolbar, click Send data.
4
In the Send data dialog box, select the TCP port or IPPS path. You can select
the default TCP port or specify a different port on the device. The port number
must match that of one of the logical printers defined in the device home page.
The range is 1 to 65535.
5
Select data to send:
To send data as text, select Text and type or paste the text into the box. To
send a previously sent text string, click Text history and select text from the
list. Use this option to send PRESCRIBE commands.
To send data from a file, select File, click Browse local, and select the file.
To send a previously sent file, click File history and select a file from the list.
To send data to a document box, select both Text and File. In the Text box,
type or paste a PJL command designating the box number. In the File box,
specify a file to send to the document box.
Note: If you select both the Text and File check boxes, the application sends
text data first and then file data. The application sends {#FILE#} commands
and text in the order they appear in the Text box. Binary data can appear in text
as bytes in hexadecimal form with the string 0x prepended to it.
6
Click OK to send the data.
Manage Reports
You can create reports for all printing activities in the network. Several types of
reports are available, based on selected printing and device patterns. Current
information is summarized in tables and graphics, using default or custom report
templates.
Reports are available in HTML, PDF, XML, or CSV format.
In the Device Manager console, reports can be created from List View, Map
View, and View Subscriptions. To ensure correct processing of reports using
Internet Explorer, go to Tools > Internet Options > Advanced and verify the Do
not save encrypted pages to disk setting is cleared.
Note: If pop-up blockers are enabled in your browser, Add Alert
Subscription, Add Report Subscription, Manage Reports, the About page,
and Help will not open.
Creating a Device Manager Report
You can create a device manager report.
1
Click Manage reports from the toolbar.
2
Select the type of report under Report type.
Current identifying information for printing devices appears under Device ID or
Selected Properties. This information can be edited in the Edit Device ID or
Edit Device Properties dialog box.
KYOCERA Net Admin 3-37
Device Manager
3
Select options available for the selected report type under Rank by, Selected
Counters, Selected errors, or Sort by.
4
Under Report Period, select the time frame for the report. This option is
unavailable for Device properties reports.
Range lets you select the period of time for the report. The Ending date is
automatically set to the end of the previous unit of time selected under Range.
For example, with Months selected, the ending date is the last day of the
previous month.
5
Under Format, select a file format for your report: HTML, PDF, XML, or CSV.
6
When all report options are set, click Generate Now to create the report.
Editing Device IDs and Device Properties
You can select the device IDs or properties that appear in the report. Available
options depend on the selected report type:
You can edit the Device ID for all report types except Device Properties.
You can edit the properties for the Device Properties report.
1
In the Manage reports dialog box, select the desired report option under
Report type.
2
Click Edit.
3
Select desired options under Available IDs or Available Properties.
4
Click the right arrow to add the selected items to the Selected IDs or Selected
Properties list. Use the up and down arrows to change the list order.
5
Click OK.
Selecting a Report Template
You can use a report template that you have created based on your selected
settings. To select a report template:
1
In the Manage reports dialog box, click Open to use an existing template.
2
In the Open Report Template dialog box, select a template and click OK.
The options associated with the selected template are selected in the Manage
reports dialog box.
Creating a Report Template
You can create or delete a report template.
1
In the Manage reports dialog box, select the desired report options under
Report Definition, Report Period, and Generate Report.
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2
Click Save.
3
In the Save Report Template dialog box, type a template name.
4
Under Select formats available for subscriptions, select one or more file
types as available report formats: HTML, PDF, XML, or CSV.
5
Click OK to save the template. The saved template is added to the Open
Report Template dialog box.
To delete a template, select it in the Manage Report Template dialog box and
click Delete.
Renaming a Report Template
1
In the Manage reports dialog box, click Manage.
2
In the Manage Report Template dialog box, change the name of a template by
selecting it and clicking Rename.
3
In the Rename Report Template dialog box, type the new name, and click OK.
Create Report Subscriptions
You can subscribe to receive a report. The report will be sent periodically based
on the subscription settings you have specified for the selected report.
Creating a Report Subscription for Groups
You can subscribe to receive regular reports about devices.
1
In the Manage reports dialog box, create a report and save the report template.
2
Click Subscribe.
3
In the Create Report Subscription for group dialog box, under Recipients,
select the recipients for e-mail report subscriptions.
4
Under Report Templates, select the templates with the desired information for
the new report subscription.
5
You can change the file type of the template. Some templates support limited
file types.
6
Under Schedule, select interval settings for the subscription e-mail.
7
Click OK.
Export a Report
You can export current information for all workspace devices to a .CSV or .XML
file. The .CSV export uses UTF-8 encoding.
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Device Manager
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List View, select one or more devices.
3
In the view toolbar, click the Export a report icon.
4
Select View as CSV or View as XML.
5
Click Open or Save.
Status Filter
You can set a filter that lets you view only the devices in a group that match a
user-selected status.
Setting a Status Filter
You can set a status filter.
1
Select All Devices or a device group to filter.
2
In the toolbar, click the Status filter funnel icon.
3
Select a status filter from the list.
List view or Map view displays all devices that have the selected filter.
Show or Hide Unmanaged Devices
You can display or hide printing devices that are not being managed.
1
Select All Devices or a device group.
2
In the toolbar, click Status filter.
3
Select the Show Unmanaged Devices check box in the Status filter list to
display both the managed and unmanaged devices. Clear the check box to
show only the managed devices.
Search
You can use the Search feature in List view or Map view to find all printing
devices that match selected criteria.
Search Scope
Current group
Searches only the devices in the group selected in the navigation area.
All devices
Searches all printing devices, even if a sub-group is selected in the
navigation area.
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Search Type
OR (match any)
Searches for devices that match at least one of the search criteria.
AND (match all)
Searches for devices that match all of the search criteria.
Search Criteria
Property
Select from available device properties in the list.
Condition
Available conditions depend on the selected property.
Value
Select from the list or type a value in the box.
Searching for Printing Devices
You can search for a group of selected devices, and create a group from the
search results.
In Map view, save the map settings before searching. The search result
devices appear in their saved position in the office map.
1
In the navigation area, select a group of devices (All Devices is the default).
2
In List view or Map view, click Search.
3
In the Device Search dialog box, under Search Scope, select the devices to
search.
4
Under Search Type, select an operator to define the search logic.
5
Under Search Criteria, select device properties to find in the search.
6
Click OK.
KYOCERA Net Admin 3-41
4 Multi-Set Template Editor
With Multi-Set Template Editor, you can create or change the template files.
The template files specify settings for particular groups of devices that are
managed by KYOCERA Net Admin. The Multi-Set function in KYOCERA Net
Admin applies the templates to devices on a network.
Template files in XML or ZIP format are specific to groups of device models, and
to groups of settings shared by those models.
XML format contains one Multi-Set setting.
ZIP format can contain multiple Multi-Set settings.
XML template files created in KYOCERA Net Viewer version 5.x can also be
used. Address book files can also be saved in CSV format.
Several template files can be displayed at one time. You can select a file and
click Edit to view and change the settings.
Creating New Settings
You can create a new settings file from a blank template.
1
In Multi-Set Template Editor, click File > New.
2
In the Select Target Device Group dialog box, select the target device group
for the template.
3
Select XML template file or ZIP template file as the file type.
4
Select from the available settings or options for the template:
For XML, select one settings option.
For ZIP, select more than one settings option.
5
Click OK. The template appears in Multi-Set Template Editor as Newly
Created*.
6
Select Newly Created*, and then click File > Save as.
Editing a Multi-Set Template
You can edit an existing template with updated settings.
1
In Multi-Set Template Editor, click File > Open.
2
Select an XML template file or a ZIP template file.
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Multi-Set Template Editor
3
In the Select Target Device Group dialog box, specify the target device group
for the template. Click OK. The source file, settings, and device group are
shown on the right side. These values cannot be edited.
4
For an XML file, click Edit. For a ZIP file, select desired settings from the list and
then click Edit.
5
Update settings in the open dialog box, and then click OK, Apply, or Close.
6
Click File > Save to save updated settings to the template file.
Importing a CSV File
You can import Device Address Book, Device User List, and Device
Document Box data from CSV files, and save them as XML template files in
Multi-Set Template Editor. Address book files can also be saved in CSV format.
Multi-Set Template Editor can only open CSV files saved with UTF-8 encoding.
1
In Multi-Set Template Editor, click File > Import.
2
Select the type of file to import.
3
Click Browse to find a valid CSV file. Click Open.
4
Select the target device. Click Next.
5
Select mapping options for each property. The required (*) properties must be
mapped. Click Next.
If the Address Book (CSV) files are being imported from Net Viewer 4.x or 5.x
Address Book (CSV) files, this step is skipped.
If the User List or Document Box (CSV) files are being imported from Net
Viewer 5.x User List (CSV) files, this step is skipped.
6
Confirm your selections and click Finish.
The newly imported template appears in Multi-Set Template Editor, where it can
be edited and saved.
Adding an Existing Template File
You can add an existing XML template file to a ZIP template file.
1
In Multi-Set Template Editor, open an existing ZIP template file.
2
In the Select Target Device Group dialog box, specify the target device group
for the template. Click OK.
3
Click Add Existing.
KYOCERA Net Admin 4-2
Multi-Set Template Editor
4
Browse to select a template file (.XML) that is not in the ZIP file.
5
Confirm your selections and click Open. The setting option appears in the
Settings list, where it can be edited.
6
Click File > Save as.
You can create new settings to a ZIP template file by clicking Create New.
You can remove setting option from the ZIP template file by selecting it and
clicking Delete.
Multi-Set Template Options
Each template supports a set of custom device settings. For some settings, the
template can restart the device after the Multi-Set process is finished. Settings
vary by device.
Device System Settings
View and edit select device system settings.
Device Network Settings
View and edit select network settings for TCP/IP, security, and network
protocols.
Device Default Settings
View and edit select device default settings for print, copy, scan, and FAX
jobs.
Device Authentication Settings
View and edit select authentication and authorization settings.
Device User List
View and edit select user list settings.
Device Address Book
View and edit select address book settings.
Device Document Box
View and edit select document box settings for users' custom and FAX
boxes.
Device Network Groups
View and edit select network groups settings.
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