Microsoft Word - 733 CED Facility Manager Duties and Responsibilities (Initial Informal Brief

FACILITY MANAGER DUTIES AND RESPONSIBILITIES

InitialInformalBrief/AnnualSelf‐Review

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ThefollowinginformationisprovidedasanannualrefresherofyourrequirementsasFacility

Managerandisnotallinclusive.

DutiesandResponsibilitiesofFacilityManagers:

1.Facilitymanagers,incooperationwithalloccupantsofthebuilding,areresponsible forthe

care,management,andprotectionofassignedrealpropertyandarerequiredtosafeguardthe

propertyfromdamageorloss.

2.Maintainfire‐safeconditionsinsideandoutsidethefacility.Allfacilitymanagersarerequired

tohaveaworkingknowledgeoflocalFirePreventionandProtectionrequirements.

3.Establishrulesforopeningandclosingthebuildingduringnormaldutyhoursandensureall

occupantscomplywiththerules.Theserules,includingafter‐hoursadmittanceandsecurity

measures,willbepostedinsidethebuildingbythefacilitymanager.

4.Maintainanaggressiveenergyandwaterconservationprogram.

5.ServeasthecentralpointofcontactforbuildingoccupantsrequestingCivilEngineerservices.

6.Maintenanceofareasurroundingtheirassignedbuildingsasspecifiedinlocalguidance.

7.Establishakeycontrolprogramandproceduresforthesecurityofallbasicandmasterkeys

thatservicetheirfacility.

8.Ensureservicerequestsaresubmittedeitherverballyorwritten

inaccordancewithAFI32‐

1001,OperationsManagementandsupportingplaybooks.Requestsforminorconstruction

andplannedworkmustbeapprovedusinganAFForm332.

9.Ensurepropersurveillanceandcustomercomplaintproceduresareadheredtoinaccordance

withtherequirementsinthecontractsforrefusecollection,groundsmaintenance,and

custodialservices.

10.EnsurereservedparkingisrequestedandmaintainedinaccordancewithCEDapprovaland

guidance.

11.Maintainafacilityfolderforachronologicalhistoryofthebuilding(electronicfilesuggested

tominimizeresourceconsumption).Thisfilewillbekeptcurrentatalltimes.Whenthereisa

change

infacilitymanagers,thedepartingfacilitymanagerwillturnthisfileovertothenew

facilitymanagerandexplaintheuse,importance,andproceduresforkeepingthefilecurrent.

SeedetailsforwhatshouldbeinthefacilityfolderwithinthelocalFacilityManagement

ProgramHandbook.

AdditionalResponsibilitiesasApplicable

1. Thefacilitymanagerplaysakeyroleinthesurveillanceandcontrolofasbestos‐

containingmaterials(ACM)andlead‐basedpaint(LBP)infacilitiesandmust:

a. Pickupaninventorylistfromthe733CEDEnvironmentalElementofthe

locationswhereeachbulksamplewascollectedandfilethelistinthe

organization’sfacilityfolder.UsethelisttoidentifyanyACMorLBPlocationsin

thefacilityandensuremaintenanceworkers,custodians,andbuildingoccupants

donotdisturbordamageACMorLBPlocations.

b. Makeavisualinspectionatleasteverysixmonths,moreoftenifneeded,to

ensurethereisnodamagetoACMorLBPinthefacility.Ifdamageisnoted,

submitaservicerequesttoCECustomerService.

2. EnsurecompliancewithAFI91‐203,19Aug2014, AF Consolidated Occupational Safety

Instruction;mostofthesafetyinformationthatthefacilitymanagerneedsisinthisAFI.

(TheAFIis1000+pages,itismostefficienttoutilizeCtrl+Fandsearchfor“facility

manager”tolocaterequirements)

a. LoadCapacity.“…shallhavesignsthatidentifythefloorloadcapacity

determinedby733CEDpermanentlyinstalledinplainviewofallworkers.CED

shallapprovetheinstallationofallequipmentweighingmorethan500pounds

inanymulti‐storybuilding.“…shallensureheavyloadsareevenlydistributed

accordingtothefloor‘ssafeloadlimit.”

3. Advise733CEDofanyandallchangesofFacilityManager/BuildingManagerPOCs

within30daysofchange.

UsethefollowinglinktotheCEDFacilityManagementProgrampage(repository)whereyou

willfindstandarddocumentsandotherinformationto

supportyourdutiesasaFacility

Manager.Ifyouhavequestionspleasecontactthesiteowner:[Local CE Unit Insert Name

and Contact Information]

[Insert Hyper Link to Local Facility Management Share Point Site (Repository) / Location Here / as

directed by AFI 32-1001,Operations Management, Work Management Playbook, 1.0 Facility

Management]