Staff Wellness – Occupational Health
Proactive Ergonomics Program
WFH Furniture and Equipment
Staff Wellness
Occupational Health
Proactive Ergonomics Program
Work From Home
Equipment and Furniture Guide
Contents
Hybrid Work Program Requirements ...................................................................................................... 2
UCalgary Preferred Providers .................................................................................................................. 3
Task Chair: Work From Home purchasing information .......................................................................... 4
Task Chair and Accessory Examples ........................................................................................................ 5
Sit/Stand desk: Work From Home purchasing information ................................................................... 6
Sit/stand converter (placed on desktop): Work From Home purchasing information.......................... 6
Sit/Stand Desk Requirements .................................................................................................................. 6
Height Adjustable Desk and Converter Examples ................................................................................... 7
External Keyboards & Mice: Work From Home purchasing information ............................................... 8
External Keyboard Examples ................................................................................................................... 9
External Mice Examples ......................................................................................................................... 10
Keyboard trays: Work From Home purchasing information and examples......................................... 11
Monitor stands/risers: Work From Home purchasing information and examples ............................. 12
Document Holders, Lamps, and Wrist Rests ......................................................................................... 13
Hybrid Work Program Requirements
Hybrid Work Program
UCalgary Staff and Faculty participating in the hybrid work program are required to complete and sign the
Hybrid Work Statement of Understanding
.
Hazard and Control
Office Self Adjustment Tool
UCalgary Preferred Providers
Office Furniture
Company
Furniture Brand
Sales Rep
Contemporary Office Interiors
Herman Miller
Humanscale
Aidan Wahlberg [email protected]
587-228-8990
RGO Products Inc
Steelcase
Mike Juristy [email protected]
403-816-2812
Heritage Business Interiors Inc
Haworth
ErgoCentric
Kelly Clements [email protected]
403-259-7261
McCrum’s Office Furnishings
Teknion
Whitney Bastedo wbastedo@mccrums.com
403-212-3365
Contact the Sales Representative to book an appointment to trial chairs in the showroom. Some of the
Ucalgary preferred providers will honor their preferred pricing for Ucalgary staff and faculty working
from home. Contact the sales representative for details.
Task Chair: Work From Home purchasing information
❶Height adjustable (allows for feet to be placed flat on the floor with knees and hips at the
same height, or knees slightly lower). ❷ If the keyboard/mouse height is too high, the chair
raises high enough for elbows to be at the same height as the keyboard. If the chair is raised, a
footrest is required.
❸ When shoulders are relaxed and elbows are at 90 degrees, the armrests lower below elbow
height and the armrest length does not surpass your wrists. If the length is too long, the
armrests must lower to thigh level. The armrests width allows your arms to relax beside your
torso when using the armrests.
❹ Has a lumbar support mechanism that fits comfortably in the small of your back.
❺ Seat pan depth allows a 2–3-inch space behind the knees.
❻ Backrest height supports upper back and ❼ allows full support when sitting in an upright
position.
Task Chair and Accessory Examples
Herman Miller Aeron
Herman Miller Mira Chair
Contemporary Interiors
Chair adjustment guide
Classic chair adjustment guide
Video
Steelcase Leap chair
Steelcase Gesture Chair
Steelcase Amia Chair
RGO
Chair adjustment video
Haworth Fern Chair
ObusForme Low Back Support
Scientifically proven to decrease
pressure on the back by 35% and
increase comfort. Removable and
adjustable lumbar pad offers lower
back support that can be customized
17 3/4" x 7" x 28"
ErgoCentric Coccyx Cut Out
Cushion
Adds comfort to a hard seat surface
with 3.5″ foam
Coccyx Cut Out for Tailbone Relief
Humanscale Footrest
- 3" Height Adjustment
- Ball-Bearing Rrollers Encourage
Rocking Motion
- 16” W x 11.8”D
Sit/Stand desk: Work From Home purchasing information
Measure the footprint of the area where the desk will be placed; ensure you are able to easily
move around your office and you are not blocking doors, drawers, cupboards, or foot traffic.
Check overhead - does the space allow for your monitor to raise to the appropriate height when
standing. Measure standing eye height, this will be the approximate height of your monitor.
Consider electrical outlets and cord placement for automatic desks and equipment.
Recommended configurations based on 5
th
and 95
th
percentile anthropometric data:
o Depth: 30 inches, however it can be 24 inches if using a keyboard tray. Some height
adjustable desks will not allow tray installation (speak with the preferred provider, sales
representative, regarding desk specifications).
o Height adjustments for multiple users (Ucalgary office): ≤22.6 – ≥48inches
o Height adjustments for one user (personal purchase – home use), see diagram:
a. measure seated elbow height (sit with feet flat on the floor, knees at 90
degrees, shoulders relaxed and elbows at 90 degrees) = required height for
sitting
b. measure standing elbow height (shoulders relaxed and elbows at 90 degrees) =
required height for standing
Sit/stand converter (placed on desktop): Work From Home purchasing information
Measure desktop surface and ensure the base will fit according to the manufacture’s guidelines.
Is your desk sturdy enough to hold the weight of the converter and height adjustments.
If your desk surface is higher than your seated elbow height you will need a converter with a
drop-down keyboard tray.
Sit/Stand Desk Requirements
Changing from sitting to standing work does not change body position from the waist up. Changing
body positions (stretching/movements/brief walks) throughout the day continues to be a priority to
help decrease the risk of injury and discomfort.
Complete the 10-minute training video - Safe Use of Sit Stand Workstations
.
Review the Sit Stand Workstations document for further information.
Height Adjustable Desk and Converter Examples
Herman Miller Motia Sit/Stand
Desk
Height - extended electrical: 22 – 48”
250 lb desktop load
Depth: 24 – 30”
Length: 48 – 72”
Programable
Contemporary Office Interiors
Herman Miller Nevi Sit/Stand
Desk
Height - extended electrical: 22.5 –
48.5”
Depth: 24 – 30”
Length: 48 – 72”
200 lb desktop load
Contemporary Office Interiors
Humanscale Float
Height adjusts: 27 – 47”
Depth: 24 – 30”
Length: 48 – 72”
Electric adjustable height
McCrum’s
Ikea Bekant desk
Ikea
Ergotron Workfit TX Standing
Desk Converter
Height adjustment
Drop down tray moves keyboard at a
comfortable position
Gas spring provides quick adjustment
without cranks or motors
Safco Active Stabilizing Footrest
- Sleek design with Raised Edges to
Prevent Slipping
-Inspires movement throughout the day,
helping circulation and Removing
PressureFfrom Feet
- Rubber Feet Help Keep Footrest in Place
- Supports up to 300lbs
External Keyboards & Mice: Work From Home purchasing information
An external keyboard and mouse are essential for proper workstation setup.
Wireless or wired:
o Wireless typically require battery replacement and a small USB.
o Wired require space for cords.
o Combination keyboard and mice have one USB.
o Some are Bluetooth.
Size:
o Compact keyboards fit most keyboard trays. The small size decreases reaching distance
to the mouse, however, if you have wide shoulders compact keyboards are not
recommended.
o Measure the worksurface to ensure the keyboard size allows for comfortable mousing.
o Do you require a number pad? Some keyboards have detached number pads, left hand
number pads or retractable pads to assist with decreased reaching when mousing.
Type:
o Vertical mice and sculpted keyboards allow for a more neutral forearm position. Some
vertical mice can be cumbersome when alternating between mousing and keyboarding,
and some sculpted keyboards are too wide or too large. If shopping in-person, try
various keyboards and mice, using a proper wrist and elbow position.
External Keyboard Examples
Logitech K860
Angled and split
Attached number pad
Attached palm rest
Microsoft Sculpt Comfort
Keyboard
Contoured design keeps wrists in neutral
position
Includes ergonomic palm support
Includes right-handed mouse
Currently not available
Microsoft Surface Ergonomic Keyboard
Naturally arched shape to reduce risk
and hand strain
Improves typing form to speed up WPM
Currently not available
Microsoft Sculpt Ergonomic
Keyboard
Split keyboard layout keeps wrists &
forearms in relaxed position
Cushioned palm rest
Reverse tilt Design
Detached wireless numeric pad and
mouse
17.8” W x 8.39” D
Currently not available
Logitech Wireless Compact
Keyboard
Compact
Angled keyboard
Attached right number pad
Attached palm support
Kinesis Freestyle 2 for PC
Keyboard
Compact
Detached number pad sold separately.
Tenting feature and palm support sold
separately.
Split keyboard - Ergonomic tilt
39.05 cm x 18.1 cm x 2.22 cm
Freestyle 2 keypad sold separately
Logitech Wireless Compact
Keyboard
Compact
Long battery life
Six hot keys
12 programmable F-keys
Advanced 2.4 GHz wireless Logitech
unifying receiver
Plug and play simplicity
Whisper quiet, framed keys
Evoluent Full Featured compact
keyboard
Compact
Detached number pad sold separately.
full sized scissor-switch
membrane keys and standard key pitch,
13.0" wide by 6.75" deep by 0.375" high,
96 keys, Multimedia keys, USB
Evoluent Reduced Reach
Keyboard
Left hand number pad for right hand
mousing
40.3 cm x 17.1 cm x 2cm
Adesso Win Touch Pro with
Guide Point Touchpad
Mouse pad on keyboard (similar to
a laptop bracket)
45.7 cm x 22.9cm x 2.5 cm
Adesso Luminous AKB -132UY
Keyboard
Designed for people with visual
impairments. Large black print on bright
yellow keys decreases visual strain
Posturite Number Slide
Keyboard
Compact keyboard for employees who
use their number pad infrequently and
mobile workers. Low profile keys
Wired or wireless
External Mice Examples
Evoluent Vertical Mouse 4
Supports hand in upright neutral
position
Pointer speed controls on the side
allow convenient adjustment
Right or left
Medium/large hand size
Logitech Lift
Logitech MX Vertical
USB
Bluetooth, 2.4 GHz
Vertical position for neutral wrist
position
Logitech MX Master 3
15”W x 9”D x 3.5”H
Comfortable hand position
Contour Unimouse
Adjustable thumb and tilt position
Fits various hand sizes
Left or right
Hippus HandShoe Shift Mouse
Small, medium and large
Hand relaxed
Mainly move arm versus hand and wrist
Kinesis DXT 2 Fingertip
Mouse
Allows for a neutral wrist position
while allowing hand to work with a
light touch fingertip hold
Precision cursor control
Ambidextrous
Wired or wireless
Contour Rollermouse Pro3
Roller bar to mouse
PC and Mac
Reduce reaching
Open relaxed hand
Cirque Smart Cat Pro
Keyboard trays: Work From Home purchasing information and examples
Desk configuration and materials allow attachment of the tray. Prior to purchasing a keyboard
tray, you may need to speak with a sales representative regarding applicable installation.
Keyboard and mouse fit comfortably at the same height.
Attached wrist rests may be uncomfortable or interfere with your keyboard.
Lowers to the proper height to allow feet to be fully supported on the floor with thighs parallel
to the floor.
Space to move comfortably around your workstation when the tray is extended.
Allows for leg clearance under the tray.
If needed, the arm rests can lower below the tray to promote movement.
No sharp edges or uncomfortable ledges on the tray.
The tray is stable and does not bounce when you are keyboarding.
If multiple users, the tray should have various setting heights.
Desk drawers and cabinets are accessible.
Retracts when not in use. Retractable keyboards help keep your workspace tidy, decrease risk
of injury, and provide a dust cover for your keyboard and mouse.
Can you install it yourself or does it require specialized installation and tools?
Do you require a corner station keyboard tray?
Humanscale Keyboard Tray
Various track lengths
3M Adjustable Keyboard Tray
For workstations where mounting
depth Is more than 17.5”
Minimum width below mounting
surface: 26”
Swivels
Lateral adjustments
Herman Miller
Attach to the underside of a work
surface
Wide range of height and tilt
adjustments
Mechanisms extend out when you need
to type and store neatly under the work
surface when not in use.
Monitor stands/risers: Work From Home purchasing information and examples
Laptop and tablet screens are typically too small for prolonged computer work.
Monitor base fits securely on the desktop.
The monitor height is adjustable.
It allows for tilt and/or swivel, to help decrease glare.
If the monitor is not adjustable you may want to consider a monitor arm.
It is a similar size to other monitors you may be using.
It is compatible with your docking station and you have the proper attachments.
Do you require an external camera?
Herman Miller Ollin Laptop and
tablet mount
Ollin Laptop and Tablet Mount
attaches to Ollin and Flo monitor arms
for laptops and tablets, delivering
ergonomic benefits that help you up
your game at work or at home. You
stay comfortable because you control
the height, distance, angle, and
orientation of your device.
Contemporary
Fellowes Professional Series
Laptop Riser
Workstation with 4-port USB hub
Notebook stand
Fellowes Notebook Riser
15 9/16"W x 11 9/16"D x 6 1/2" H-
Supporting front edge, non-skid rubber
feet and tilt adjustment
Supports 17" notebook or 10 lbs max.
Herman Miller Ollin Monitor
Arm
With the Ollin Monitor Arm, you can
support a range of monitors and
laptops of various weights. The arm has
a wide range of motion, allowing you
to position screens wherever makes
you most comfortable, encouraging a
healthier posture whether you’re
sitting or standing.
Contemporary
Humanscale Monitor Arm
Rubberized Cable Management -run
cords through a modular system
Smooth and uniform height adjustment
Built-in Counterbalance Indicator-
counterbalance the monitor weight
before monitor installation
Patent-pending Quick Release Joints
simplifying installation. Only one tool is
required.
Can be configured to hold up to three
monitors
Contemporary
Fellowes Designer Suites
Monitor Riser
16"W x 9 9/16" D
(Range between 4 3/8" & 6")
Supports monitors up to 21" or 40lbs
Document Holders, Lamps, and Wrist Rests
3M In -Line Copyholder
Angle and height adjustable, can stand
alone with stable weighted base or
hang over edge with 3M command
adhesive, sold separately
Easily adjustable elastic line guide
keeps pages open and marks your
place
Extra wide - Holds up to 300 sheets,
letter, legal and A4- size paper
18” wide transparent back plate
supports wide and heavy documents
18” W x 4” D x 12 “ H
Non-skid base
Fellowes I-Spire Series
document holder
Easel style for desktop use
3 in 1 document holder, memo board
and clipboard
Allows portrait and landscape
orientation
Dry erase memo board for quick notes
or reminders
Weighted base for added sturdiness
Copy clip holds up to 15 sheets of
letter-sized paper
Safco LED wireless charging
Lamp
Features on/off switch and 6 level
touch slide brightness dimming
Dual pivot
3M wrist rest – keyboard
Low profile
19” length 2.5” depth x 0.75
height
Antimicrobial protection
Comfortable smooth surface
Manufactured from 25%
recycled material.
3M wrist rest – mouse
8.6” depth x 6.8” width
Easy to clean surface
Enhances mouse precision and
extends battery life
3M wrist rest for mouse and
keyboard
Low profile
25” length x 2.5” depth x 0.75
height
Antimicrobial protection
Comfortable smooth surface
Manufactured from 25%
recycled material.
