Missouri Public School Records Retention Schedule

Local Records Retention Schedules

Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records

Board to establish minimum retention periods for the administrative, fiscal and legal records created by local

governments.

Retention and disposition of records that are common to many offices are included in the General Schedule.

Records unique to particular offices are addressed in individual office schedules.

August 2024

Revised SCH097 Student Special Education Record to Student Special Education Record – Student Plans

Added SCH184 Student Special Education Record - Supporting Documentation

Public School Records Retention Schedule

See also the General Records Retention Schedule.

Using this Records Retention Schedule

Every day local government offices throughout Missouri produce records that document the rights of citizens, the

actions of the government that serves them and the history of the community in which they live. It is the

responsibility of local government to effectively maintain and manage these records and to ensure the continued

preservation of those records of essential evidence that have enduring and permanent value.

The introduction to this retention schedule provides local government officials with basic information on records

and the application of retention schedules.

What is a Record?

A "record" is defined as any "document, book, paper, photograph, map, sound recording or other material,

regardless of physical form or characteristics, made or received pursuant to law or in connection with the

transaction of official business" (109.210(5) RSMo). This definition includes those records created, used and

maintained in electronic form.

Non-Records

Even though records include a broad spectrum of recorded information, not all recorded information is a record.

According to Section 109.210(5) RSMo, the following are not records: "...Library and museum material made or

acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for

convenience of reference, and stocks of publications and of processed documents are not included within the

definition of records..."

Other examples of non-records include the following materials:

• Identical copies of documents maintained in the same file.

• Extra copies of printed or processed materials (official copies of which are retained by the office of

record).

• Superseded manuals and other directives (maintained outside the office of record).

• Materials documenting employee fringe activities (blood donors, charitable funds, social and professional

meetings, etc.)

• Work papers and drafts of reports or correspondence. Transcribed stenographic materials.

• Blank forms.

• Materials received from other activities that require no action (official copies of which are retained by the

office of record).

• Catalogs, trade journals and other publications or papers received from government agencies,

commercial firms or private institutions that require no action and are not part of an action case record.

Introduction

• Survey forms

Non-records do not require retention scheduling or destruction authorization or reporting. To control excessive

accumulation, it is necessary to keep only current, useful materials and to destroy non-records immediately after

needs have been satisfied. Avoid filing non-record material with records.

The Value of Local Government Records

Some records, because of their enduring administrative, fiscal, legal or historical value, should be permanently

retained. These records require that special care and consideration be given to their storage conditions and the

feasibility of preservation microfilming. Examples of permanent records include year-end reports; minutes;

property records such as deeds; and birth, death and marriage records.

Most records do not have values that warrant their permanent preservation. Those records with short-term value

should, upon reaching end of the retention period, be destroyed.

Statutory Authority for Establishing Records Retention Requirements

In 1965, the Missouri General Assembly established a State Records Commission to approve retentions for

records produced by state agencies. In 1972, Missouri's Business and Public Records Law (Chapter 109) was

expanded to include local government. Thus, the Missouri Local Records Board was established to set retention

times for local government records. The 16-member board, chaired by the Secretary of State, consists of local

government officials from all classes of counties and cities, elementary and secondary education, higher

education and a person active in historical society groups.

Supplemental to the Local Records Board, the Records Management and Archives Service of the Secretary of

State's office provides assistance to local governments and implements board policy.

Application of the Records Retention Schedule

This schedule establishes minimum retention periods and authorizes dispositions for many of the administrative,

fiscal and legal records common to most local governments. Retention periods are based upon federal and state

mandates, record surveys, business needs, and general knowledge as to how long records should be kept. Using

the schedule as a guide and without seeking further approval from the Local Records Board, any local

government may regularly dispose of any of its records that appear on this schedule. The schedule is subject to

the following exceptions and limitations:

A. Local government offices may retain any of their records beyond the retention periods set by the

schedule, as they deem necessary. The schedule establishes only a minimum period of retention. Before

retaining a record longer than the minimum time required, however, the office should be certain that it has

good reason to do so. Unnecessary retention of records can be expensive in space and filing equipment

and may expose the office to costly litigation and discovery requirements.

B. This schedule does not relieve local governments of retention requirements mandated by other state and

federal statutes and regulations. When such an obligation does exist, then the longer retention period

takes precedence.

C. This schedule generally reflects audit requirements in its prescribed retention periods, but audits are not

always completed in a timely fashion. Therefore, any record required for an audit must be retained until

completion of that audit, regardless of its stated retention period in the schedule.

D. This schedule does not authorize destruction of records that could be deemed relevant to current or

pending litigation.

Retention and disposition of records that are common to many offices are included in the General Schedule.

Records unique to particular offices are addressed in individual office schedules. All schedules are available on

the Secretary of State's website at http://www.sos.mo.gov/archives/localrecs/schedules .

Destruction of Records

The records classification and retention periods in this manual constitute legal authority for retention and disposal

of official records. No records can be destroyed until they meet the minimum retention period listed in this manual.

In cases where there is no schedule for a particular record series, the Local Records Board must grant permission

for the destruction.

The disposition of records should be recorded in a document such as the minutes of the city council or other

legally constituted authority that has permanent record status. The record should include the description and

Introduction

quantity of each record series disposed of, manner of destruction, inclusive dates covered and the date on which

destruction was accomplished.

The retention schedule does not prescribe the method of destruction (shredding, burning, landfills, etc.), however,

record series with a disposition of Destroy securely contain confidential data. These records should be destroyed

under the supervision of a competent person(s) designated (or appointed) to ensure that no records fall into

unauthorized hands and that the data cannot be reconstructed.

When records, open or confidential, have been destroyed by decay, vermin, fire, water or other means making their

remains illegible, the custodian of records may dispose of the remains after verification and documentation by the

Local Records Program, Office of the Secretary of State.

Preservation of Permanent Records

A fundamental, yet often neglected obligation of local government is to care for the permanent records it

generates and receives regardless of format. The records, both electronic and physical, that have been identified

as permanent require special handling and storage if they are to be preserved. The continuous interaction

between a physical record's medium: paper, magnetic tape, film, etc. -and the quality of the environment in which

it is kept-temperature, humidity, light, and air-determines the severity and rate of its deterioration. For electronic

records the concerns include media decay, hardware/software obsolescence, and migration of data into the

current standard: PDF-A, TIF, etc.

By imaging permanently valuable records, local governments can generate durable microfilm for preservation and

disaster recovery, while also maintaining an electronic version for access. When microfilmed, processed, and

maintained to archival specifications, a master negative will ensure that permanently valuable records are

preserved for generations to come (microfilm has an estimated shelf life of over 500 years). Microfilm that meets

the standards outlined here is eligible to be stored by the Missouri State Archives at no cost.

The Missouri Local Records Grant program can provide financial assistance in the form of grants-in-aid to

supplement local funds for preservation initiatives, such as archival supplies, shelving and preservation

microfilming.

Reformatting Standards

In accordance with RSMo 109.241.4, the Local Records Board has adopted the following standards for microfilm

and digitized records. To be in compliance for image permanence, microfilm must conform to the technical

standards outlined in the Guidelines for Microfilming Public Records, drafted by the Local Records Program and

available on the Secretary of State’s website at: http://www.sos.mo.gov/archives/pubs/mfmg. To ensure the

permanence of electronic records and digitized records, electronic records management systems must meet the

standards outlined in the most current version of ISO 15489. Certification that records have been reformatted in

accordance with these standards should be maintained locally and classified under General Records Retention

Schedule “GS 018 Records Management Records.”

A Note about Retention Periods

This schedule provides minimum retentions. Local authorities may choose to keep a particular series or record

for a longer period of time. It should be kept in mind, however, that a record kept beyond its listed retention must

be made available for inspection upon request.

The point at which a retention period begins is termed a cutoff, or trigger. Typically this is on a regular cycle—the

end of the calendar year, the end of the fiscal year, etc. This is the period of the inactive record. A traditional

example of this would be the period when records are boxed and removed from active file cabinets and work

areas.

When determining cutoffs, a good rubric is outlined in DoD 5015.02 “Electronic Records Management Software

Applications Design Criteria Standard”:

A. retention periods of less than 1 Year, the cutoff is equal to the retention period;

B. retention periods of 1 Year, or more, the cutoff is at the end of the fiscal or calendar year;

C. for records with a retention period based on an event or action, the cutoff is the date the action is

completed;

D. for records with a retention period based on a specific time period after an event or action, apply the

retention period after the action is complete.

Retention Definitions:

4 
 
Introduction 
COA=Completion of Audit.  Note that COA is coupled with a lot of 5-year entries to help encourage regular 
audits.  Not all jurisdictions are required to have audits by statute.  Audits for some municipalities are governed by 
the level of federal financing for bonds and public improvements, and thus are governed by federal retentions. 
Most municipalities are governed by their local authority (alderman, council, mayor, etc.) for auditing policy.  Local 
jurisdictions may consult RSMo 29 to review the State Auditor's chapter for petition audits (see RSMo 250 for 
large capital projects such as bonds for water and sewer). For general auditing explanations and advice we 
recommend that clerks contact the State Auditor's office at 573.751.4213. 
 
DCA=Destroy in Current Area/Reference.  Series with these retentions are considered “reference” records and 
may be destroyed when they are no longer of use. 
 
Modifications and Additions  
Because records reflect activities that are constantly changing, the retention requirements for them sometimes 
require revision as well. Consequently, records retention and disposition schedules often need modification or 
additions in order to be realistic and effective. Furthermore, because local governments are so large, it is 
impractical to consult with every office regarding specific schedule entries. There may be some retention periods 
and disposition requirements within this schedule that fail to account for all relevant factors and there may be 
some important record series not addressed here which need to be added. The Local Records Program 
welcomes all comments and suggestions concerned with improvement of record retention schedules through 
modifications and additions.  
 
 
 
For further information on any records management or preservation issue, please contact:  
 
Missouri Secretary of State  
Local Records Preservation Program  
PO Box 1747, Jefferson City, MO 65101-1747  
Telephone: (573) 751-9047  
[email protected]o.gov 
 
 
Contents 
Administration ............................................................................................................................................................ 5 
Adult Education .......................................................................................................................................................... 8 
Buildings and Grounds ............................................................................................................................................... 9 
Business Affairs ....................................................................................................................................................... 10 
Federal Programs .................................................................................................................................................... 11 
Food Services .......................................................................................................................................................... 13 
Health Records ........................................................................................................................................................ 14 
Instruction ................................................................................................................................................................. 17 
Personnel ................................................................................................................................................................. 19 
Special Education .................................................................................................................................................... 20 
State Programs ........................................................................................................................................................ 22 
Student Activities ...................................................................................................................................................... 25 
Student Records ...................................................................................................................................................... 27 
Transportation .......................................................................................................................................................... 30 
Career Education ..................................................................................................................................................... 30 

Administration

Public School Records Retention Schedule

See also the General Records Retention Schedule.

Administration

SCH001 Annual Secretary of the Board of Education Report

Also Called: ASBR

Function: Financial record of the district's receipts and disbursements for the fiscal year

Content:

Minimum Retention: Permanent

Disposition: Archive

Note:

Approval Date:

SCH003 District Reorganization Records

Also Called:

Function: Verify appointment of new board members annually and included in board packet

Content: Oath of office, notice of election, election results, appointment of custodian of records

and MSBA delegates

Minimum Retention: Permanent

Disposition: Archive

Note: See RSMO 162.152; 162.171; 162.181; 162.841

Approval Date:

SCH004 Missouri School Improvement Program Report

Also Called: MSIP; Final Report; State Board of Education Summary; Notice of Classification;

Annual Performance Report

Function: Report submitted to Department of Elementary and Secondary Education documenting

the district's performance on MSIP standards. Used to determine accreditation and track

performance standards.

Content: Report includes: academic achievement, subgroup achievement, college and career

readiness, high school readiness, attendance rate, graduation rate

Minimum Retention: Permanent

Disposition: Archive

Note:

Approval Date:

SCH005 Post High School Status Reports

Also Called: 1 year follow-up; 5 year follow-up; 180-day follow-up

Function: Core data file that tracks student activity after graduation.

Content: May include: student name, what student predicted they would do after graduation, what

they are doing after graduation, list of career courses taken

Minimum Retention: Retain until superseded

Disposition: Destroy

Note: This is based on a template from DESE related to MSIP Standard 3 regarding college

and career readiness.

Approval Date:

Administration

SCH006 Written Curriculum Guide

Also Called:

Function: Documents curriculum used in the district, aligned with Missouri Learning Standards

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note:

Approval Date:

SCH007 School Improvement Plan

Also Called: Comprehensive School Improvement Plan

Function: Details mission, vision, goals and objectives for school district that ensure that

students meet or exceed grade-level standards established by the state board of education

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note: See RSMo 160.514; 162.1100

Approval Date:

SCH008 MSIP Supporting Documentation

Also Called: Data Files

Function: Data collected to generate MSIP Annual Performance Report

Content: Part of Core Data

Minimum Retention: 1 year after completion of cycle

Disposition: Destroy

Note:

Approval Date:

SCH010 Core Data--Source Documents

Also Called:

Function: General data collected by school district and reported 6 times per year to DESE Core

Data Collection System

Content: Includes information used in producing School Directory, estimated ADA, actual

summer school attendance, planned school calendar data, LEP census data, educators,

courses and assignments, enrollment, gifted education, information for federal special

education reports, home schooled count, free and reduced lunch count, December 31

ending fund balance, census of technology, end-of-year- data, library media center,

discipline, school calendar, special education exiter counts, secondary headcount,

attendance, Resident II Attendance, Resident II gpa, Physical Fitness Assessment,

Professional Development, Summer School Courses and Enrollment

Minimum Retention: 5 years or as otherwise indicated

Disposition: Destroy

Note: The Missouri Department of Elementary and Secondary Education (DESE) maintains an

historical copy of data submitted electronically as part of the Core Data Collection

System. Although district staff members are encouraged to maintain copies as

appropriate for immediate local use, permanent copies of these data submitted by the

district are maintained by DESE and are therefore not required to be maintained by local

school districts

Approval Date:

SCH011 Application for Summer School Approval

Also Called:

Function: District application to DESE to hold summer school

Content: Includes: School district information, summer school director information, dates of

summer school, program information, estimated enrollment, dates of operation, hours of

operation, superintendent certification

Minimum Retention: 5 Years

Disposition: Destroy

Note:

Approval Date:

Administration

SCH012 Multiple Consortium Co-ops Legal, Technical, Special Ed., Professional

Development

Also Called:

Function:

Content:

Minimum Retention: 5 Years

Disposition: Destroy

Note:

Approval Date:

SCH084 Statement of Intention to Employ a Minor

Also Called: Certificate to Employ a Minor; Certificate of Age for Employment of Minors; Work

Certificates

Function: Documents permission granted or denied to a student, aged 14 to 15 years to work at

any job during the school year. These permissions are issued by 1) the public school

superintendent, 2) the CEO of the charter school, 3) the school principal, or 4) the

designee of any of the aforesaid officials.

Content: May contain request to work, statement of intent to employ a student setting forth the

nature of work, exact hours of the day, number of hours per day and days of the week;

written consent of the parent, custodian or guardian; proof of age; certificate from

school documenting grades; certificate from a physician stating that work will not injure

the child's health or mental development

Minimum Retention: 5 years + audit

Disposition: Destroy

Note: This record is mandated by the Missouri Department of Labor. The required forms are

available from the Division of Labor Standards

http://labor.mo.gov/DLS/YouthEmployment/work_cert_permit.asp. Please see RSMo

chapter 294.

Approval Date:

SCH183 Excused Absences

Also Called: Parent Note; Doctor's Note

Function: Note from doctor or parent explaining student absences

Content:

Minimum Retention: End of the School Year + 1 Year

Disposition: Destroy

Note:

Approval Date: August 23, 2023

Candidacy Records

Also Called: Declaration of Candidate for Nomination; Declaration of Intent of Write-in Candidate;

Candidate Withdrawal; Filing Fee Receipt

Note: See Election Authority Schedule, 028.009

Adult Education

SCH015 Application to State for Reimbursement

Also Called:

Function:

Content:

Minimum Retention: 5 Years

Disposition: Destroy

Note:

Approval Date:

SCH016 Employment and Training Record of Students Follow-up

Also Called:

Function:

Content:

Minimum Retention: 5 Years

Disposition: Destroy

Note:

Approval Date:

Buildings and Grounds

For Other Building and Grounds Records, Please Refer to General Schedule

SCH019 Americans with Disabilities Act Plan

Also Called: ADA Plan

Function:

Content:

Minimum Retention: 3 years, or until superseded; review for historical purposes

Disposition: Destroy*

Note: *If determined to be historically significant, Archive

Approval Date:

SCH020 Federal Environmental Reports

Also Called: Asbestos Hazardous Emergency Response Act (AHERA) report

Function: Documents environmental inspections of school facilities

Content: Reports on asbestos, lead, radon, etc.

Minimum Retention: Until Superseded + 6 Years*

Disposition: Archive

Note: Under AHERA, triennial reinspections are required. *In the case of a final report, which

will not be superseded, maintain permanently.

Approval Date: Revised, August 19, 2014

Federal Programs

Business Affairs

SCH026 Assessed Valuation Certification

Also Called:

Function: Letter from county certifying real and personal property valuation of district

Content:

Minimum Retention: Permanent

Disposition: Archive

Note:

Approval Date:

SCH027 Bound Book Generated by Bond Counsel

Also Called: School Bonds, general obligation bonds, leasehold revenue bonds, quality school

construction bonds, Build America bonds

Function: Financial records documenting bond issues

Content:

Minimum Retention: Maturity + 3 years

Disposition: Destroy

Note:

Approval Date: August 24, 2010

SCH028 Sales Tax Exemption Letters

Also Called:

Function: Documents district's exemption from sales tax when making purchases

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note:

Approval Date:

SCH029 Tax Exemption Certificate

Also Called:

Function: Tax ID letter confirming exempt status

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note:

Approval Date:

SCH032 Surety Bonds

Also Called: Performance Bonds

Function: Official performance bonds from school officials

Content:

Minimum Retention: Completion of Audit + 5 years

Disposition: Destroy

Note: Treasurer is the only official required to file bond; construction work requires contractor

to file surety bond

Approval Date:

SCH035 Certification of Property Tax Rates

Also Called:

Function: Documents tax rates, generated by State Auditor and sent to County Clerk

Content:

Minimum Retention: Completion of Audit

Disposition: Destroy

Note: This is a copy of a record kept by the County Clerk.

Approval Date:

Federal Programs

SCH036 Estimate of Required Local Taxes

Also Called:

Function: Documents tax rates, generated by State Auditor and sent to County Clerk

Content:

Minimum Retention: Completion of Audit

Disposition: Destroy

Note: This is a copy of a record kept by the County Clerk.

Approval Date:

Federal Programs

SCH037 Title I

Also Called:

Function: Records relating to federal programs for Educationally Deprived Children

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH038 Title II

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH039 Title II-D e-MINTS Grant (competitive)

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH040 Title III

Also Called:

Function: Records relating to federal programs for English language acquisition

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH041 Title IV

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

Federal Programs

SCH042 Title V

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH043 Federal Discretionary Grant Programs

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH044 Federal Impact-aid P.L. 815 & P.L. 874

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

SCH173 Medicaid Records/Payments

Also Called:

Function:

Content:

Minimum Retention: 3 years after program year

Disposition: Destroy

Note:

Approval Date:

Food Services

SCH045 Food Application Agreements

Also Called: National School Lunch; Food Distribution; Special Milk; School Breakfast Program

Function: Agreement between local education agency and State Agency Coordinator, School Food

Services, detailing general and record-keeping requirements for national school lunch,

school breakfast, after-school snack, special milk and donated food programs

Content:

Minimum Retention: 3 Years after fiscal year

Disposition: Destroy

Note: See: 7 CFR 210 on USDA food assistance programs

Approval Date: Revised August 19, 2014

SCH177 Food Service Records

Also Called: Application for Free or Reduced Price Meals; Lunch, Milk, and Breakfast Claim for

Reimbursement; December 31 Commodity Inventory*; Cafeteria Records and Reports;

Cafeteria Register Tapes

Function:

Content:

Minimum Retention: 3 years

Disposition: Destroy

Note: *Food Management Company Schools Only; Replaces SCH046, 047, 048, 049, 050

Approval Date: August 20, 2013

Health

Health Records

SCH051 Student Cumulative Health Record

Also Called:

Function:

Content:

Minimum Retention: 10 years, or until the student turns 23, whichever is longer

Disposition: Destroy

Note:

Approval Date: Revised August 28, 2012

SCH052 Immunization Records

Also Called: Immunization Record; Immunization Exemption; Medical Exemption; Religious

Function: Provides verification of immunizations received, or immunization exemptions (religious,

medical or parental)

Content:

Minimum Retention: 3 years after leaving school, or graduating

Disposition: Destroy

Note:

Approval Date: August 25, 2009; Revised August 28, 2012

SCH053 Immunization--In Progress

Also Called:

Function: Document verifying student is current until next scheduled immunization is due.

Content: Card submitted by doctor or health department stating what immunizations student has

received and indicating when they will be up-to-date.

Minimum Retention: Until next dose is due; destroy when temporary exemption status has passed

Disposition: Destroy

Note: Information is destroyed when immunization is complete

Approval Date: August 25, 2009

SCH054 Emergency Contact Record

Also Called: Student Health Information; Student Emergency Information; Emergency Card

Function:

Content: May contain: student name, address, parent information, doctor's name, hospital

preference, medical history.

Minimum Retention: 1 Year*

Disposition: Destroy

Note: *Maintain only current contact information.

Approval Date: Revised August 19, 2014

SCH061 Health Care Plans

Also Called:

Function: Summary of the nursing plan of care for a student with special health needs

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note: Evaluate annually--may be a part of the Individual Education Plan--IEP

Approval Date:

Health

SCH062 Head Injury Note

Also Called:

Function: Documents any head injury sustained by student at school.

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note: Need only be kept for the current year if the information contained within the document

has been summarized and recorded onto the individual clinic record or onto the

cumulative health record

Approval Date:

SCH063 Daily Clinic Log

Also Called:

Function: List of all students seen on any given day

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note: This record is not considered to be adequate to document individualized care. Need

only be kept for the current year if the information contained within the document has

been summarized and recorded onto the individual clinic record or onto the cumulative

health record

Approval Date:

SCH174 Medical Treatments, Reports and Evaluations

Also Called: Clinic Record; Nursing Documentation; Medication Record; Treatment Records;

Physician Orders for Specialized Treatments/Procedures; Behavioral Assessment Tool*;

Accident Reports#; Child Abuse/Neglect Documentation; Screening Reports of Medical

Professionals; Sports Medicine Records

Function: Documents treatments, drug distribution and other services through school nurse's office

Content: Individual documentation of each clinic visit/assessment/care provided. May include:

Asthma peak flow records; seizure logs; catheterization records; G-tube feeding record;

Medical reports from accidents (diagnosis, hospital records, audiology reports, etc.)

Minimum Retention: Until student reaches age 23

Disposition: Destroy

Note: *To assess drug/alcohol use; #Physician releases to return to school/sports participation

or to be excluded from such. Replaces SCH055, 056, 058, 059, 064, 065, 066, 067

Approval Date: August 20, 2013; Updated August 25, 2015

SCH175 Medical Consents

Also Called: Medication Consents; Consents for Specialized Treatments/Procedures

Function: Permissions granted by parent/guardian/physician

Content:

Minimum Retention: Until student reaches age 23

Disposition: Destroy

Note: Replaces SCH057, 060

Approval Date: August 20, 2013

SCH180 Student Physical Records

Also Called: Athletic Physicals; Extracurricular Activities Schedules

Function: Annual physicals documenting fitness to participate in school sponsored extracurricular

activities

Content:

Minimum Retention: 1 Year

Disposition: Destroy Securely

Note: Confidential Records

Approval Date: August 25, 2015

Health

SCH181 Student Drug/Alcohol Testing Records

Also Called: Drug Screening Records

Function: Documents the testing of students for controlled substances prohibited by policy,

procedure or statute.

Content: Records may include but are not limited to the documentation of test results, the

collection process, the random sample process.

Minimum Retention: Retain positive test results until student graduates or leaves district; retain negative

test 1 Year

Disposition: Destroy Securely

Note: Confidential Records

Approval Date: August 25, 2015

Instruction

SCH069 District Test Assessments

Also Called: District Test Scores

Function: Documents District-level performance on standardized tests, including, but not limited

to: MAP, MMAT, EOC, MAPA, College and Career Readiness Assessments, ACT, SAT,

ASVAB, TSA, Terra Nova, DRA, SRI.

Content:

Minimum Retention: 15 Years

Disposition: Destroy

Note: These are aggregate test scores for the district as a whole. Individual student scores will be

part of the student record.

Approval Date: Revised August 19, 2014

SCH070 Textbook Inventory

Also Called:

Function: Inventory of textbooks for each school.

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note:

Approval Date:

SCH071 Teacher's grade book

Also Called:

Function:

Content:

Minimum Retention: 2 years

Disposition: Destroy

Note:

Approval Date:

SCH074 Counselor Records

Also Called:

Function: Documents meetings between guidance counselors and students.

Content: May include: notes taken by counselor, discipline reports, record of meeting.

Minimum Retention: Destroy in Current Area

Disposition: Destroy Securely

Note: Confidential records

Approval Date:

SCH075 Teacher Plans, Programs, Recommendations

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

Instruction

SCH178 Driver Education

Also Called: Application for Approval for Matching Federal Funds to Train Driver Education Teachers;

Application for Federal Matching Funds to Purchase Driver Education Simulation Equipment

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note: Replaces SCH072, 073

Approval Date: August 20, 2013

Personnel

For Other Personnel Records see General Schedule

SCH083 Substitute Teacher Record

Also Called:

Function: Documents qualifications and performance of substitute teachers

Content: May contain evaluations of substitute, substitute certificate, background checks,

application, letters informing parents of long-term substitute assignment

Minimum Retention: 3 years

Disposition: Destroy

Note: This series may be obsolete.

Approval Date:

SCH182 Student Teacher Records

Also Called:

Function: Documents Student-Teacher observation, supervised and independent classroom teaching

during education rotation with a school

Content: May include: correspondence with colleges/universities, school approvals, assignments and

evaluations

Minimum Retention: 3 Years after separation

Disposition: Destroy Securely

Note:

Approval Date: August 24, 2022

Special Education

SCH087 Annual Report of Exceptional Pupil Programs

Also Called:

Function:

Content:

Minimum Retention: 3 years

Disposition: Destroy

Note: This record is now a part of the ASBR SCH001.

Approval Date: Revised August 20, 2013

SCH092 Individuals with Disabilities Education Act (IDEA) Entitlement Grants

Also Called: Applications for Special Education Programs, Application for Exceptional Pupil

Programs; Remedial Speech and Hearing Class Applications; Applications for Home

Teaching for Home-bound Instruction; Applications Report of Exceptional Pupil Programs

Function:

Content:

Minimum Retention: 3 years

Disposition: Destroy

Note: This series consolidates SCH088, 089, 090, 091, with 092 from the previous schedule.

Many of these applications are now done through DESE and no local records are

generated.

Approval Date: Revised, August 20, 2013

SCH093 619 Early Childhood Special Education Grants

Also Called: 619 Early Childhood Special Education Records; ECSE

Function: Reports verifying expenditures of funds

Content: ECSE Final Expenditure Report--expenditure detail, contact information core data

personnel, equipment expenditures, third-party contracts, extended school year,

operation of plant, staff mileage, supplies, transportation, personnel development, child

Minimum Retention: 3 years

Disposition: Destroy

Note:

Approval Date: Revised August 20, 2013

SCH097 Student Special Education Record—Student Plans

Also Called: IEP, IFSP, 504 Plan

Function:

Content: Individualized Education Plans (IEPs); Individualized Family Service Plan (IFSP); 504 Plan

created under Section 504 of the Federal Rehabilitation Act of 1973

Minimum Retention: Permanent*

Disposition: Archive

Note: *Per RSMo 167.027, beginning with the 2023-2024 school year, all special education records

must be maintained permanently; For older special education records (previously scheduled

with a minimum retention of 3 Years from date of last service), the last, most recent, record

must be retained permanently.

Approval Date: Revised August 19, 2014; Revised August 24, 2016; Revised November 16, 2023; Revised

August 28, 2024

Special Education

SCH184 Student Special Education Record - Supporting Documentation

Also Called: Chapter Programs; Individuals with Disabilities Education Act Data; Title Programs

Function: Documents that support student special education plans

Content: May include, but not limited to: Record of Access Form; Documentation of and/or Consent

forms for Evaluations; Diagnostic Summaries; Notice and/or Consent Forms Placement and

Documentation of the Provisions of Appropriate Procedural Safeguards

Retention: 3 Years after last service

Disposition: Destroy

Note: See also SCH097 Student Special Education Record - Student Plans

Approval Date: August 28, 2024

SCH098 Individuals with Disabilities Education Act (IDEA)

Also Called:

Function: Reports Documenting expenditures and proposed expenditures.

Content: Final expense report, maintenance of effort, child count, amendment, budget grid,

request for payment, payment grid

Minimum Retention: Subject to Federal Requirements

Disposition:

Note: Under federal requirements, IDEA demands that destruction of records will not take

place until 3 years past the time the child no longer receives IDEA services which is in

most cases 3 years past graduation. However, even if the destruction is not occurring

until after the 3 year minimum guideline, the school district must attempt to notify the

parents or eligible student. Consult with DESE, Special Education for the most current

federal regulations

Approval Date:

SCH099 Local Compliance Plan and Monitoring Documentation

Also Called:

Function: Documents the local school district's version of the state compliance plan

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note: Combined with SCH100

Approval Date: Revised August 20, 2013

SCH179 Special Education--Pupil Test Protocols, Scores, Evaluations

Also Called: Test Protocols

Function: Documents Individualized Education Program (IEP) test protocols, scores, and evaluations

Content:

Minimum Retention: 3 Years after last service

Disposition: Destroy

Note: This series combines former series entries SCH095 with SCH096.

Approval Date: August 20, 2013; Revised August 19, 2014

State Programs

SCH102 At Risk Student Programs

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH103 Career Ladder Records

Also Called:

Function: Documents teachers who achieve national board certification

Content: List of certified teachers and letters confirming certification

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH104 Child Care Development Fund Grant (Block Grant)

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH105 Drop Out Data

Also Called:

Function: Documents Student drop-outs

Content: Monthly report submitted to DESE.

Minimum Retention: 5 years

Disposition: Destroy

Note: Kept as part of Core Data

Approval Date:

SCH106 Minimum Salary Supplement

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH107 Parents as Teacher Project Records

Also Called:

Function: Documents district's participation in the Parents as Teachers Program

Content: May include: home visits, child screening, high needs characteristics, and data collection

Minimum Retention: 5 years

Disposition: Destroy

Note: Generated and submitted on a DESE form, used for program funding.

Approval Date:

State Programs

SCH108 Missouri Preschool Project Grant

Also Called:

Function: The Missouri Preschool Program Invitation for Bid/Invitation for Grant (IFB/IFG) is for programs

that will result in new or expansion of early care and education programs for children who are

one or two years from kindergarten eligibility.

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH109 Professional Development Committee Records

Also Called:

Function: Records generated by district-level committee that oversees professional development

of district's teachers

Content: Agendas, minutes, budget, by-laws, reports of professional development.

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH110 Teacher Education Scholarships

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH111 School Board Member Training Records

Also Called:

Function: Documents training of school board members

Content: May include: hours of training, date, name of class, and certificate.

Minimum Retention: Duration of service

Disposition: Destroy

Note:

Approval Date:

SCH112 State Gifted Records

Also Called:

Function: Documents district's gifted program, participation and requirements

Content: May include: testing protocols, test results, evaluation forms

Minimum Retention: 5 years

Disposition: Destroy

Note: May be kept as part of student record.

Approval Date:

SCH113 State Grants

Also Called: Health; A+ Schools; Vocational Enhancement; etc.

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

State Programs

SCH114 Summer School Records

Also Called:

Function: Documents summer school approvals from DESE and student enrollments

Content: May include: Summer School Checklist and Final Approval Form (DESE); district

enrollment forms

Minimum Retention: 5 years

Disposition: Destroy

Note: Grades should be filed with the student transcript.

Approval Date:

SCH115 Technology Plans

Also Called:

Function: Documents district plans for integrating and utilizing technology for both teaching and

learning.

Content: May include: objectives and goals related to student learning; teacher preparation;

administration, data management, communication processes; resource distribution;

technical support

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH116 Tuition Reimbursement

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

Student Activities

SCH117 Year Books

Also Called:

Function:

Content:

Minimum Retention: Permanent

Disposition: Archive

Note:

Approval Date:

SCH118 Student Policy Handbook

Also Called: Board of Education Rules and Regulations

Function:

Content:

Minimum Retention: Until superseded + 7 Years

Disposition: Destroy

Note:

Approval Date: Revised August 19, 2014

SCH119 Scorebooks (Athletics)

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH123 Athletic Conference Reports

Also Called:

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

SCH124 Eligibility Certificates

Also Called:

Function: Document student eligibility to engage in extracurricular activities.

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note: These are now accessed and completed online through MSHAA

Approval Date:

SCH125 Events Schedules

Also Called:

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

Student Activities

SCH126 Scholarship Awards

Also Called:

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

SCH128 Physical Education Excuses

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH129 Alumni Lists

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH130 Career and Technical Student Organization Records

Also Called: Future Business Leaders of America; Family, Careers and Community Leaders of

America; FFA; DECA; Skills USA; Student Council; etc.

Function: Document activities of district's chapters of national organizations.

Content: May include: record of expenses, rosters, meeting minutes.

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH131 School Club and Organization By-laws

Also Called:

Function: Documents organizations that operate under the school's auspices

Content: May include: by-laws, affidavits, re-authorizations, proposed budgets, officer lists, etc.

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

Student Records

SCH132 Student Cumulative Record--Transcripts

Also Called:

Function:

Content: May include: Grades; birth record; gpa; class rank; college prep or other, earned/awarded

certificates; standardized test scores

Minimum Retention: 75 Years

Disposition: Destroy

Note: If elementary, middle or junior high school records have been transferred to the Senior

High Record, then the transferring school's record is considered a non-record and may

be destroyed. This series also includes SCH014 Class and Grade Reports for

Individual Students and SCH165 Student Folders, which were previously classified

under Adult and Career Education

Approval Date: August 25, 2009; Revised August 20, 2013; Revised August 19, 2014; Updated 7/17/2024

SCH133 Student Cumulative Record--Other

Also Called:

Function:

Content: Any non-transcript material as defined in SCH132

Minimum Retention: 5 years after graduation or leaving school

Disposition: Destroy

Note: Includes information previously categorized under SCH137; includes English Language

Learner (ELL) or English as a Second Language (ESL) records

Approval Date: August 25, 2009; Revised August 20, 2013; Updated July 21, 2023

SCH138 Records of Serious Discipline Violations

Also Called: Committee on Conduct Records

Function: Documents student violations of the school's code of conduct as well as violations of

the Safe Schools Act, and actions taken.

Content: May include: correspondence; report to superintendent; incident information; supporting

documentation; guidance reports; summary of investigation; student discipline record;

determination review; code of conduct meeting minutes

Minimum Retention: Until student reaches age 23

Disposition: Destroy

Note: See RSMo 167.020 subsection 7 and 160.261 subsection 9

Approval Date:

SCH139 Student Accident Insurance Information

Also Called:

Function: Documents accident insurance that is available for parent purchase

Content: May include: fliers for program, rate information, etc.

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH140 New Student Orientation Schedules

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date: Revised August 19, 2014

Student Records

SCH141 School Publications Information

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH142 Class Meeting Minutes

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH143 Class Rosters

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH144 Current Class Schedule of District

Also Called:

Function: Master schedule of all classes in all schools in the district

Content: May include: school, class, teacher name, student names, student IDs

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH145 Deficiency Report

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH146 Graduation Records

Also Called: Commencement Records; End of Year Activity Arrangements

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

Student Records

SCH147 Graduation Records--A+ student records

Also Called:

Function:

Content:

Minimum Retention: 10 Years

Disposition: Destroy

Note:

Approval Date: Revised, August 20 2013

SCH148 Honor Roll Lists

Also Called:

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

SCH149 Student Awards

Also Called:

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

SCH150 Letter Grade Distribution by Class

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH151 Student Directory

Also Called:

Function:

Content:

Minimum Retention: Destroy in Current Area

Disposition: Destroy

Note:

Approval Date:

SCH176 Student Registration Records

Also Called: Student Enrollment Records; Student Drop-Out Records; Student Transfer-in/Transfer-

out Records; Application for Admission

Function: Records regarding student enrollment, including application to enter school district and

career education, drop out and transfer information not part of the cumulative transcript.

Content:

Minimum Retention: 10 Years after leaving school

Disposition: Destroy

Note: These records are distinct from the student cumulative record and should be maintained

as a separate file. This series replaces SCH134, 135, 136.

Approval Date: August 20, 2013

Career Education

Transportation

For Vehicle Maintenance and Ownership Records see General Schedule

SCH153 Annual Bus Route Approval Report

Also Called: Transportation Route Approval

Function: Records submitted for approval of bus routes

Content: May include: driver names, routes and time, mileage, school name, anticipated rider counts

Minimum Retention: 3 years

Disposition: Destroy

Note:

Approval Date:

SCH154 Ridership Lists

Also Called: Ridership counts

Function: Documents verification of students riding school-provided transportation.

Content: May include: route, driver name, bus number, list of riders by schools and route

number, student name, grade, ID number, distance transported, bus stop location,

report generated from preceding data

Minimum Retention: 3 years

Disposition: Destroy

Note:

Approval Date:

SCH156 Annual Bus Driver Certification

Also Called: Annual Physical Examination; Copy of Drivers' CDL

Function:

Content:

Minimum Retention: 1 year

Disposition: Destroy

Note:

Approval Date:

Career Education

SCH159 Reimbursement for salaries for Career Education Programs

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH160 Application for Authorization to Purchase Equipment/Supplies

Also Called:

Function: Application to spend federal Perkins fund money for equipment and/or supplies for use

in technical schools.

Content: May include: DESE forms FV2, FV4; enhancement application for grant money

Minimum Retention: 5 years

Disposition: Destroy

Note: Funding made available through "Carl D. Perkins Vocational and Technical Education

Act, Public Law 105-332"

Approval Date:

Career Education

SCH161 Reimbursement Request for Approved Expenditures

Also Called:

Function: Application to reimbursement for equipment and/or supplies for use in technical schools.

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH162 Federal Title IV Financial Aid--Administrative Files

Also Called: PELL grant student payment summary; Federal PELL grant payment voucher; IPS batch

report; Recipient data exchange summary report

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH163 Federal Title IV Financial Aid--Student Files

Also Called: SAR; ESAR; ISAR; Stafford Loan

Function:

Content: Verification worksheet and documentation including 1040s, Social Security printouts,

Family Services printouts, etc.; Acknowledgment of funds; Enrollment Agreement;

Promissory note; Entrance interview acknowledgment; Exit interview acknowledgment;

Financial aid transcript from other post-secondary schools (if other were attended); first

year students who receive funds and leave before completing 60% of the program will

have, in their file: Refund calculation worksheet; new perspectives intake form

Minimum Retention: 5 years

Disposition: Destroy

Note: For students who receive funds but leave before 60% of the programs is completed--the 5

year clock begins after the second year or the 180 day follow-up

Approval Date:

SCH164 Minutes of Career-Technical Education Committee

Also Called:

Function:

Content:

Minimum Retention: 2 years

Disposition: Destroy

Note:

Approval Date:

SCH166 Career-Technical Building Payment Certificates

Also Called:

Function:

Content:

Minimum Retention: Permanent and update

Disposition: Archive

Note:

Approval Date:

Career Education

SCH167 Area Career Center Tuition Charges

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

SCH168 Application for Reimbursement from Career-Technical Funds

Also Called:

Function: Reimbursement for salaries, travel and other allowable items

Content:

Minimum Retention: 3 years (subject to federal regulations)

Disposition: Destroy

Note:

Approval Date:

SCH169 Enrollment Report for Career-Technical Program

Also Called:

Function:

Content:

Minimum Retention: 3 years

Disposition: Destroy

Note:

Approval Date:

SCH170 Grade Report Sheets--Career Center

Also Called:

Function:

Content:

Minimum Retention: 2 years

Disposition: Destroy

Note:

Approval Date:

SCH171 Record of Curriculum

Also Called:

Function: Curriculum offered in Career-Technical education program/school

Content:

Minimum Retention: Retain until superseded

Disposition: Destroy

Note:

Approval Date:

SCH172 Technology Consortium Meetings

Also Called:

Function:

Content:

Minimum Retention: 5 years

Disposition: Destroy

Note:

Approval Date:

619 Early Childhood Special Education Grants, 20

Alumni Lists, 26

Americans with Disabilities Act Plan, 9

Annual Bus Driver Certification, 30

Annual Bus Route Approval Report, 30

Annual Report of Exceptional Pupil Programs, 20

Annual Secretary of the Board of Education Report, 5

Application for Authorization to Purchase

Equipment/Supplies, 30

Application for Reimbursement from Career-Technical

Funds, 32

Application for Summer School Approval, 6

Application to State for Reimbursement, 8

Area Career Center Tuition Charges, 32

Assessed Valuation Certification, 10

At Risk Student Programs, 22

Athletic Conference Reports, 25

Bound Book Generated by Bond Counsel, 10

Candidacy Records, 7

Career and Technical Student Organization Records, 26

Career Ladder Records, 22

Career-Technical Building Payment Certificates, 31

Certification of Property Tax Rates, 10

Child Care Development Fund Grant (Block Grant), 22

Class Meeting Minutes, 28

Class Rosters, 28

Core Data--Source Documents, 6

Counselor Records, 17

Current Class Schedule of District, 28

Daily Clinic Log, 15

Deficiency Report, 28

District Reorganization Records, 5

District Test Assessments, 17

Driver Education, 18

Drop Out Data, 22

Eligibility Certificates, 25

Emergency Contact Record, 14

Employment and Training Record of Students Follow-up, 8

Enrollment Report for Career-Technical Program, 32

Estimate of Required Local Taxes, 11

Events Schedules, 25

Excused Absences, 7

Federal Discretionary Grant Programs, 12

Federal Environmental Reports, 9

Federal Impact-aid P.L. 815 & P.L. 874, 12

Federal Title IV Financial Aid--Administrative Files, 31

Federal Title IV Financial Aid--Student Files, 31

Food Application Agreements, 13

Food Service Records, 13

Grade Report Sheets--Career Center, 32

Graduation Records, 28

Graduation Records--A+ student records, 29

Head Injury Note, 15

Health Care Plans, 14

Honor Roll Lists, 29

Immunization Records, 14

Immunization--In Progress, 14

Individuals with Disabilities Education Act (IDEA), 21

Individuals with Disabilities Education Act (IDEA)

Entitlement Grants, 20

Letter Grade Distribution by Class, 29

Local Compliance Plan and Monitoring Documentation, 21

Medicaid Records/Payments, 12

Medical Consents, 15

Medical Treatments, Reports and Evaluations, 15

Minimum Salary Supplement, 22

Minutes of Career-Technical Education Committee, 31

Missouri Preschool Project Grant, 23

Missouri School Improvement Program Report, 5

MSIP Supporting Documentation, 6

Multiple Consortium Co-ops Legal, Technical, Special Ed.,

Professional, 7

New Student Orientation Schedules, 27

Parents as Teacher Project Records, 22

Physical Education Excuses, 26

Post High School Status Reports, 5

Professional Development Committee Records, 23

Record of Curriculum, 32

Records of Serious Discipline Violations, 27

Reimbursement for salaries for Career Education

Programs, 30

Reimbursement Request for Approved Expenditures, 31

Ridership Lists, 30

Sales Tax Exemption Letters, 10

Scholarship Awards, 26

School Board Member Training Records, 23

School Club and Organization By-laws, 26

School Improvement Plan, 6

School Publications Information, 28

Scorebooks (Athletics), 25

Special Education--Pupil Test Protocols, Scores,

Evaluations, 21

State Gifted Records, 23

State Grants, 23

Statement of Intention to Employ a Minor, 7

Student Accident Insurance Information, 27

Student Awards, 29

Student Cumulative Health Record, 14

Student Cumulative Record--Other, 27

Student Cumulative Record--Transcripts, 27

Student Directory, 29

Student Drug/Alcohol Testing Records, 16

Student Physical Records, 15

Student Policy Handbook, 25

Student Registration Records, 29

Student Special Education Record, 20

Student Special Education Record - Supporting

Documentation, 21

Student Special Education Record—Student Plans, 20

Student Teacher Records, 19

Substitute Teacher Record, 19

Summer School Records, 24

Surety Bonds, 10

Tax Exemption Certificate, 10

Teacher Education Scholarships, 23

Teacher Plans, Programs, Recommendations, 17

Teacher's grade book, 17

Technology Consortium Meetings, 32

Technology Plans, 24

Textbook Inventory, 17

Title I, 11

Title II, 11

Title II-D e-MINTS Grant (competitive), 11

Title III, 11

Title IV, 11

Title V, 12

Tuition Reimbursement, 24

Written Curriculum Guide, 6

Year Books, 25