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Writing an Invitation Letter
An invitation letter serves the purpose of inviting a guest to a party, event or celebration while
conveying more information than a traditional invitation card. It serves two purposes; one, to
invite the individual to the event and two, to ensure that the person receiving the letter is going to
attend.
There are two tenses used within the invitation letter, the present and the future. The present
tense conveys information about the event and the future tense ensures the guest is going to
attend.
Business Invitation Letter
An invitation letter is a formal way to invite peers and clients to events which are being hosted
by the company and are one of the most popular ways of inviting guests to functions. The
professional invitation should be written in a formal tone.
The introduction allows the host and sender to introduce themselves, as well as the organization
in which they have chosen to represent. A simple background of the individual or company will
suffice.
Next, in the body of the letter it is important to outline all of the information about the event. The
date and time should be included as well as the theme and purpose for the event. At this point, a
date should be mentioned in which guests should provide their reply by, and it may also contain
any information regarding special roles played at the event, attire and items required for the guest
to bring.
Be sure to mention any specifications about dress code in the invitation letter.
Next, the appreciation for the guest to attend the party should be shown. This can be completed
with a formal note, stating that you look forward to seeing the individual at the event.
Remember, this needs to keep in tone with the rest of the letter.
The conclusion should contain the sign off and a line that ties the complete letter together,
drawing the end of the invitation, with a salutation and a signature.
Friendly Invitation Letter
A friendly invitation letter is similar to a business letter but contains less formal speech and can
make nuances with memories that may be shared with the guests whom are being invited to the
occasion.
Friendly invitation letters are used for a variety of reasons from engagement parties, baby
showers and housewarming parties to wedding invitations.
Invitation letters are used as an alternative to traditional invitations. They allow the host to
convey different messages through the tone of the letter. Invitation letters allow the host to
convey additional information that is not shared in a traditional invitation card. Memories can be
shared with close friends and family members that bring about memories of past events.