3© 2020 Efficient Elements GmbHEfficient Elements. Click. Done.
Work efficiently –
present successfully
4© 2020 Efficient Elements GmbHEfficient Elements. Click. Done.
Efficient Elements for presentations
is an add-in for Microsoft PowerPoint
that helps to create more professional
presentations in less time.
What is
Efficient
Elements for
presentations?
5© 2020 Efficient Elements GmbHEfficient Elements. Click. Done.
Create professional presentations in less time
TIME SAVING
30%
1)
SLIDE QUALITY
100%
STYLE GUIDE
COMPLIANT
100%
1)
Siemens Efficiency Study 2010
© 2020 Efficient Elements GmbH 6Efficient Elements. Click. Done.
Efficient Elements is located on a task pane
on the right side of your screen
Overview
Send or save selected slides, ...
Create agendas, use the slide library, show / hide content in the master,
apply predefined formats, ...
Adjust, dock, stack and swap objects, ...
Adjust sizes, stretch objects, use the Magic Resizer, ...
Align process chains, block arrows and rounded rectangles, ...
Use your specific color palettes or the color pipette, ...
Format bullets and enumerations, ...
Jump between previous and next slide in history, …
Use Smart Element to create a project plan (Gantt) and easily customize
status information and indication, ...
© 2020 Efficient Elements GmbH 7Efficient Elements. Click. Done.
The Quick Customization Wizard lets adjust the content area
and main colors used by Efficient Elements (1/2)
Quick Customization Wizard
Choose the Style you would like to set as default for your
template.
Set the Primary and Contrast colors Efficient Elements will use.
You will see the changes you make in the sample presentation.
After selecting your template click on ‘Next’. A new dialog as
well as a sample presentation will open.
Define the content area by adjusting the data in the fields for
Left/Width and Top/Height. You will see a preview of the
content area in the sample presentation.
Assign a name for your template
▪ Lorem ipsum dolor sit
amet, consetetur elitr
▪ At vero eos et accusam
et justo duo dolores et ea
rebum
▪ Stet clita kasd gubergren
▪ No sea takimata sanctus
est
▪ Lorem ipsum dolor sit
amet, consetetur elitr
▪ At vero eos et accusam
et justo duo dolores et ea
rebum
▪ Stet clita kasd gubergren
▪ No sea takimata sanctus
est
▪ Lorem ipsum dolor sit
amet, consetetur elitr
▪ At vero eos et accusam
et justo duo dolores et ea
rebum
▪ Stet clita kasd gubergren
▪ No sea takimata sanctus
est
Header A Header CHeader B
Please make sure that there is a high contrast between Primary and Contrast color
1 2 3
Hints:
▪ Set the Guides in your PPT template to indicate
the content area before you start
▪ Make sure to select two colors with high
contrast
© 2020 Efficient Elements GmbH 8Efficient Elements. Click. Done.
You can customize the Efficient Elements
user interface to fit your personal needs
Set Language & User Interface Mode
Right-click on button to be assigned – choose
to assign or remove shortcut
Assign desired shortcut
Choose the interface that suits you:
▪ Expert – the default setting displaying
all functions
▪ Basic – display only the most
important functions
▪ Admin – includes additional functions
for customizing EE
Choose your language setting.
There will be more languages
available soon!
If you have closed the EE task pane you can
open it again by clicking on “Show Task Pane”
The assigned shortcut is indicated in the
button’s tooltip
…
Assign Shortcuts
Backup User Data
Restore User Data
Look at Error Logfile
Send Error Logfile by mail
© 2020 Efficient Elements GmbH 9Efficient Elements. Click. Done.
Customize and add templates in the EE New menu
Your presentations and templates
in the EE New menu
Add new Style / Template
Add the current presentation as a
template
Import new style package
Custom styles and templates
Open the desired template
Define template as default for new presentations *
Apply the elected template to the current presentation
Client and QCW styles / templates
Open and edit the desired template
Rename style / template
Delete style / template
Define Template as default for new presentations *
Apply the elected template to the current presentation
* Opens automatically when PowerPoint is started
1
2
1
3
1
2
3
4
5
2
© 2020 Efficient Elements GmbH 11Efficient Elements. Click. Done.
The “Presentation” section contains functions for creating,
saving and sending presentations as well as …
New Presentation
Select a template to start a new presentation.
The available templates depend on your
individual customization.
If you are working on an outdated
presentation, update the design by clicking on
“Apply template to entire presentation” in the
dropdown
Quick Customization Wizard
Create a new style on the fly adjusted to your
PPT-template regarding
▪ Style: Box, Line or Shadow
▪ Drawing area
▪ Primary and contrast color
Save or E-Mail Presentation or Selected Slides
Attach either the entire presentation or selected slides to a new email or save them either as a
▪ PowerPoint file or
▪ (protected) PDF file
You will be able to choose a standardized file name format or create you own file name (for the
former choose ‘Show Details’).
Hint: By saving the selection to the clipboard you can paste it to an existing email.
© 2020 Efficient Elements GmbH 12Efficient Elements. Click. Done.
… a presentation check to find and fix deviations from your
corporate design
Rules
Start check
Manage Check-Profiles
Choose options:
▪ De-/activate rules
▪ Adjust values
▪ Activate autofix
▪ Set priorities for findings
Sort and filter findings
Fix findings individually
or in groups
Findings
© 2020 Efficient Elements GmbH 14Efficient Elements. Click. Done.
The “Wizards” section provides you with a variety
of powerful functions
Agenda Wizard
Generate the agenda or content page for
your presentation:
▪ Show time slots or page numbers
▪ Multiple agendas per presentation
▪ Insert line-breaks
▪ Automatically hide sub-items
▪ …
Master Wizard
Insert/remove elements in/from the slide master:
▪ Confidentiality/Status note
▪ Logos or images
Element Wizard
Insert elements from a
comprehensive library in
the current slide
Text Wizard
Insert text snippets in the
current text range
Format Wizard
Apply predefined
formats/positions to any
given element
My Elements | My Texts | My Formats
Easily reuse and manage your own favorite slide elements, text snippets and formats
Map Wizard
Format Maps using Excel functionality
15© 2020 Efficient Elements GmbHEfficient Elements. Click. Done.
Agenda Wizard
▪ Create or update agenda and index slides automatically
▪ Reorganize your agenda via drag & drop – your content
slides will be moved correspondingly
▪ Automatic time slots and slide numbers
▪ Many additional features
Fast
Flexible
Easy to use
3.1 Create or update your agenda in seconds
© 2020 Efficient Elements GmbH 16Efficient Elements. Click. Done.
Agenda Wizard - Basic functions
Add agenda item
Move items up and down
Decrease/increase indent level
Agendapunkte löschen
Hints:
▪ Use “tab” / “shift+tab” to jump
between cells
▪ Click in an empty row to create a
new agenda item
▪ Click “Enter” to insert a line break
Set the duration of the agenda item
Set time format and start time
© 2020 Efficient Elements GmbH 17Efficient Elements. Click. Done.
Agenda Wizard - Advanced functions
Hints:
▪ Page numbers will be automatically updated upon saving
▪ Use the “Free Column” to add information such as
participants or location
▪ When moving agenda items up or down the
corresponding content slides will be moved as well
▪ Use the “Backup” slide to separate back-hand slides
Insert additional agenda
(e.g. for a multi-day workshop)
Delete, import and export agenda
Pick layout and sizing mode
(e.g. auto collapse sub-items)
Select the desired columns
Select break, show
agenda item, generate
separating slide
Create backup
slide
Create Power-Point
sections for items
Generate
separating slides
Generate agenda
overview
© 2020 Efficient Elements GmbH 18Efficient Elements. Click. Done.
3.2 Master Wizard - Insert optional content in the slide master
with a single click of a button
Confidential © 2014 Efficient Elements GmbH
Efficient Elements. Click. Done.
for presentations
fficient
lements
13
Insert optional content in the slide master with a
single click of a button
Master Wizard
Hints:
Contact us in case you would
like to customize the Master
Wizard
© 2020 Efficient Elements GmbH 19Efficient Elements. Click. Done.
3.3 The Map Wizard allows you to format maps
using Excel functionality
Hints:
▪ Adjust fill and line color of individual countries manually using the Excel color palette …
▪ … or use Excel‘s Conditional Formatting function for databased formatting (see example above)
▪ You can create a label for each individual country (e.g. data point or country name)
▪ The Map Wizard will only recognize maps if they are grouped – ungrouped maps can be fixed by regrouping
© 2020 Efficient Elements GmbH 20Efficient Elements. Click. Done.
3.4 Element Wizard
Pick from a comprehensive set of useful slide elements
Element Wizard and Map Wizard
▪ Huge collection of slide layouts
▪ Custom made slides and elements
▪ High-quality maps, editable in Excel
▪ Create your own elements with My Elements
and share them with your colleagues
Insert complete slides
Always in your corporate design
Always up to date
Fully customizable
Hints:
▪ Use the “My Elements” feature to store and reuse
elements you have created yourself
▪ Click on “Manage My Elements” to export and
import collected elements
© 2020 Efficient Elements GmbH 21Efficient Elements. Click. Done.
3.5 Text Wizard - Insert special text symbols or characters
and store your own text snippets
Hints:
▪ Use the “My Texts” feature
to store and reuse text
snippets you have created
yourself
▪ You can store text snippets
with or without formatting
▪ Click on “Manage My Texts”
to export and import
collected text snippets
©
© 2020 Efficient Elements GmbH 22Efficient Elements. Click. Done.
Format Wizard
▪ You can define attributes for position, size, shape, format,
text options, paragraph, font and bullets
▪ Use the My Formats feature to define your own formats
▪ Click on Manage My Formats to export and import
collected formats
3.6 Format Wizard
Apply pre-defined formats with one click
With this feature you stay in form.
© 2014 Efficient Elements GmbH
Efficient Elements. Click. Done.
for presentations
fficient
lements
17
Title
Subtitle
Source
Title
Subtitle
Source
Consistent format
Precise positioning
© 2020 Efficient Elements GmbH 24Efficient Elements. Click. Done.
Adjust options of Smart Elements and special PPT shapes
directly on the slide
Smart Elements
Via the Smart toolbar you can change the settings of Smart Elements directly on the slide:
e. g. status information ...
… evaluation …
… status indication …
© 2020 Efficient Elements GmbH 25Efficient Elements. Click. Done.
Create detailed project plans with just a few clicks
Smart Elements: Project Plan (Gantt Chart)
Hints:
The project plan settings are made here
• Basics: language and layout
• Calendar: format and scale calendar
• Holidays: add holidays
• Columns: labels, font size, etc.
© 2020 Efficient Elements GmbH 26Efficient Elements. Click. Done.
Adjust bars and milestones via drag & drop
Smart Elements: Project Plan (Gantt Chart)
© 2020 Efficient Elements GmbH 27Efficient Elements. Click. Done.
Color and label bars, arrows, chevrons, milestones & position
them
Smart Elements: Project Plan (Gantt Chart)
Hints:
• To add text in the left or right column, click into the cell.
• To insert items, lines, rows etc. right-click on the calendar area.
• Edit items with a right-click and drag them to the desired position.
• To copy rows and / or items select them with CTRL and drag them to
the new position
© 2020 Efficient Elements GmbH 29Efficient Elements. Click. Done.
The “Master Shape Concept” makes alignment
of shapes much more precise and efficient
Master Shape Concept
The shape that is selected last is called “Master Shape” and serves as a reference
point for many alignment and sizing functions
Master
Shape
1
2
3
<Shift>
+
Click
<Shift>
+
Click
<Shift>
+
Click
© 2020 Efficient Elements GmbH 30Efficient Elements. Click. Done.
The “Master Shape Concept” makes alignment
of shapes much more precise and efficient
Master Shape Concept
PowerPoint
The standard PowerPoint functions do not
allow for an alignment of objects with respect
to another specific object
Master
Shape
Efficient Elements
Efficient Elements lets you choose a
reference object in respect to which all other
objects will be aligned
© 2020 Efficient Elements GmbH 31Efficient Elements. Click. Done.
The “Position” section allows you precisely
arrange elements on a slide
Align right Stack horizontallyDock right
Distribute horizontally Switch Align in Golden Canon
Master
Shape
Master
Shape
1. 2. 4.3.
Click
Master
Shape
© 2020 Efficient Elements GmbH 32Efficient Elements. Click. Done.
The “Size” section provides you with all tools
needed for adapting the size of your elements
Magic Resizer
Align width Fill rightStretch right
Master
Shape
Master
Shape
Master
Shape
Large font
Small font
Medium font
Large font
Small font
Medium font
Large font
Small font
Medium font
60%
30%
© 2020 Efficient Elements GmbH 33Efficient Elements. Click. Done.
The “Shape” functions empower you
to make adjustments you would not be able to do manually
Align Angles | Process Chain Adjust Pentagon Header
Align Block Arrows Align Rounded Rectangle Radius
Master Shape
Master
Shape
Master
Shape
Master Shape
Master
Shape
Master
Shape
© 2020 Efficient Elements GmbH 35Efficient Elements. Click. Done.
Find all colors allowed by your corporate design
in the “Color” section
Set Color
▪ Fill color
▪ Line color
▪ Font color
Select color from palette and
apply it to selected element
Available colors depend on
your individual customization
Pick Color
Pick colors from virtually any
place on your screen
▪
Either apply color directly or
store it in the recent color
palette for later use
Convert to RGB
Make color independent of
master template
Convert to Theme
Assign matching colors to
theme color palette
Form
Form
Form
Form
© 2020 Efficient Elements GmbH 36Efficient Elements. Click. Done.
Functions needed to format text fields and boxes
can be found in the “Text” section
Bullets & Numbering
▪ Show/hide bullets
▪ Show/hide numbering
▪ Decrease indent level
▪ Increase indent level
▪ Format existing bullets or numbering
Text Options
The text options give you quick access to
frequently used formatting functions:
▪ Improved margins setting
▪ “Fit Form to Text” – Button
▪ “Wrap Text in Form” - Button
Split | Merge Text Boxes
ABCD EFG HI
JKLM NO PQRST
UVW
ABCD EFG HI
JKLM
NO PQRST UVW
ABCD EFG HI
JKLM
NO PQRST UVW
ABCD EFG HI
JKLM
NO PQRST UVW
© 2020 Efficient Elements GmbH 37Efficient Elements. Click. Done.
Functions needed to format text fields and boxes
can be found in the “Text” section
Set Spell Check Language
Right-click on a language button to open a
menu. Here the language and the scope of
the examination are defined:
Dark blue button stands for
▪ a passage of text
▪ a selection of elements
Light blue button stands for
▪ the entire presentation (all slides)
▪ optional: as basis for the current
presentation
© 2020 Efficient Elements GmbH 39Efficient Elements. Click. Done.
Navigate long presentations quickly
with the “Navigation” functions
Navigate presentation
▪ Enter number to jump to slide
▪ Jump back to previous slide
▪ Jump forward to next slide
Current slide
Hide Selected Objects
Hide objects that obstruct access
to other objects
Shape to be
edited
Shape to be
edited
Hide/Show Master Objects
Temporarily hide logo etc. to prevent
others from identifying the company
Unhide Selected Objects
Once you have finished editing unhide
the hidden shape
Finished
shape
Finished
shape
