DEPARTMENT OF THE AIR FORCE
HEADQUARTERS UNITED STATES AIR FORCE
WASHINGTON DC
AFI32-6000_DAFGM2024-01
Reissued: 7 May 2024
MEMORANDUM FOR DISTRIBUTION C
MAJCOMs/FOAs/DRUs
FROM: HQ USAF/A4
1030 Air Force Pentagon
Washington DC 20030-1030
SUBJECT: Department of the Air Force Guidance Memorandum to AFI 32-6000, Housing
Management
By Order of the Secretary of the Air Force, Department of the Air Force Guidance
Memorandum, DAFGM2023-01, 12 June 2023 to AFI 32-6000, is immediately re-issued.
Compliance with this Memorandum is mandatory. To the extent its directions are inconsistent with
other Department of the Air Force (DAF) publications, the information herein prevails, in accordance
with DAFI 33-360, Publications and Forms Management. Ensure all records created as a result of
processes prescribed in this publication are maintained in accordance with AFI 33-322, Records
Management and Information Governance Program, and disposed of in accordance with the Air
Force Records Disposition Schedule (RDS) located in the Air Force Records Management System.
This Guidance Memorandum establishes new policy within Chapter 2, General Policy for
Housing Programs, associated with Installation Commander authority to, as a last resort, divert
non-surplus family housing for unaccompanied non-Key & Essential members with an approved
hardship. Changes to AFI 32-6000 are included in the attachment to this Memorandum.
This Memorandum becomes void after one year has elapsed from the date of this
Memorandum, or upon incorporation by interim change to, or rewrite of AFI 32-6000, whichever
is earlier.
TOM D. MILLER
Lieutenant General, USAF
DCS/Logistics, Engineering and Force Protection
Attachment:
DAFGM2024-01, Changes to AFI 32-6000, Housing Management
AFI32-6000_DAFGM2024-01
Changes to AFI 32-6000, Housing Management
The use of an asterisk (*) identifies a substantive change over the previous guidance.
All references to AFI 32-6000, Housing Management, changed to read DAFI 32-6000, Housing
Management.
*Opening Paragraph. Changed. This instruction implements Air Force Policy Directive (AFPD)
32-60, Housing. Department of Defense (DoD) Instruction, 4165.63, DoD Housing and
Department of Defense (DoD) Manual 4165.63, DoD Housing Management. This instruction
provides guidance, policy and procedures for planning, programming and managing government-
controlled Air Force (AF) Family Housing (FH) and Unaccompanied Housing (UH), including
government leased housing, and providing oversight for Privatized Housing (PH). This
instruction applies to the Regular Air Force (USAF), United States Space Force (USSF), Air
National Guard (ANG) in Title 10 United States Code (U.S.C.) status, and Air Force Reserve
(AFR) as identified herein. This instruction requires the collection and maintenance of
information protected by the Privacy Act of 1974 authorized by 10 U.S.C. § 9013, Secretary of
the Air Force, 10 U.S.C. § 2831, Military Family Housing Management Account, and DoDM
4165.63, DoD Housing Management. The applicable System of Record Notice NM1110-01,
Family and Unaccompanied Housing Program, is available at:
https://dpcld.defense.gov/privacy/SORNS.aspx. Ensure that all records generated as a result of
processes prescribed in this publication adhere to Air Force Instruction 33-322, Records
Management and Information Governance Program, and are disposed of in accordance with the
Air Force Records Disposition Schedule which is located in the Air Force Records Information
Management System. Refer recommended changes and questions about this publication to the
Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of
Publication; route AF Forms 847 from the field through the appropriate functional chain of
command to AF/A4C.
This instruction may be supplemented at any level, but all supplements
that directly implement this publication must be routed to Deputy Chief of Staff, Logistics,
Engineering and Force Protection, Directorate of Civil Engineers, Asset Management Division
(AF/A4CA) for coordination prior to certification and approval. The authorities to waive
wing/Space Force equivalent/unit level requirements in this publication are identified with a Tier
(“T-0, T-1, T-2, T-3”) number following the compliance statement. See DAFI 33-360,
Publications and Forms Management, for a description of the authorities associated with the Tier
numbers. Submit requests for waivers through the chain of command to the appropriate Tier
waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance
items. The use of the name or mark of any specific manufacturer, commercial product,
commodity, or service in this publication does not imply endorsement by the Air Force.
Compliance with the attachments in this publication is mandatory.
*1.2.27.38. Changed. Approve UH requests for off-base residency (with allowances), hardship
and priority assignments to UH. (T-1) Approval authority may be delegated, in writing, to the
mission support group commander or equivalent, but disapproval action remains with the
Commander. Authorize use of FH for non-K&E unaccompanied members with a commander-
determined hardship IAW established criteria. (T-1) Approval and disapproval authority may
not be delegated. (T-1)
AFI32-6000_DAFGM2024-01
Changes to AFI 32-6000, Housing Management
*1.3. Added. Policy and Waiver Requests for this Publication (DAFI 32-6000). AF/A4 is
the waiver approving authority for non-tiered requirements in this publication unless explicitly
stated otherwise within this publication. Policy statements differ from compliance statements
which direct actions at or below a subordinate wing or equivalent, DRU, or FOA (DAFI 33-360,
1.9.3.2.1) and are appropriately tiered. Policy is not waivable under DAFI 33-360, paragraph
1.9, nor associated AF Form 679. The approval authority for exception to policy requests is
AF/A4. Exceptions to policy will be staffed to AF/A4C through the chain of command and
contain MAJCOM or Space Force equivalent coordination unless another specific process is
identified within this publication.
Replace existing 2.11 through 2.11.2.5 with the following:
*2.11. Unaccompanied Members in Housing.
*2.11.1. Unaccompanied Members in Housing with Dependents Residing Elsewhere.
Under certain conditions, members with dependents residing elsewhere may occupy
government-controlled housing and receive BAH at the with-dependent rate. A non-
K&E member assigned to a diverted FH as a hardship is not authorized to receive BAH
for dependents residing elsewhere except as permitted below.
2.11.1.1. A member may occupy UH or other government-controlled housing that does
not exceed minimum UH adequacy standards for assignment (Attachment 8) for the
member’s grade and still be eligible to receive BAH at the with-dependent rate if, (a)
member is unaccompanied, and (b) family members are not residing in adequate
government housing elsewhere (reference DoD 7000.14-R, Financial Management
Regulation (FMR), Volume 7A, Chapter 26, section 2603). A member approved for
Housing Flexibility who is offered assignment as a Priority 4 in UH (see paragraph 7.7.4)
is not impacted by this policy.
*2.11.1.2. Only for personnel determined to be K&E or non-K&E with a Commander-
approved hardship, if the member occupies UH or other government housing which
exceeds the unaccompanied minimum assignment standard for member’s grade, BAH is
terminated. If the occupied housing is the only housing available, and (a) housing is not
suitable for joint occupancy, or (b) housing is suitable for joint occupancy and jointly
occupied with another member of the appropriate grade permanently assigned to the duty
station, BAH may not be terminated. (T-0) Members in grades O-1 to O-10, and W-1 to
W-5 must have access to a living room and kitchen as shown in Table 2.1. (T- 0)
2.11.1.2.1. DAF discourages the use of government-owned FH units as temporary UH.
*2.11.1.2.2. FH units or other housing temporarily designated as UH are considered
adequate for joint occupancy if they have at least two private bedrooms, two separate full
bathrooms (only if specified in Table 2.1 or Table A8.1), with a total net living area at
least equivalent to the total net living area the joint residents would each be entitled to if
it were permanent UH.
*2.11.1.2.3. Regarding clause (b) in paragraph 2.11.1.2, the housing must actually be
jointly occupied. (T-0) There is no general basis in law for paying a basic allowance for
AFI32-6000_DAFGM2024-01
Changes to AFI 32-6000, Housing Management
housing (BAH) while at the same time providing quarters appropriate to the rank and
adequate for the member and dependents. In fact, the law (37 U.S.C. § 403, implemented
by DoD 7000.14-R, Volume 7A, Chapter 26, section 2608) affirmatively forbids such
payment except (under 37 U.S.C. § 403(e)(5)) in cases where dependents are prevented
by orders from occupying the quarters.
2.11.1.2.4. This provision applies to all locations and to FH units or other government
housing temporarily diverted for use as UH.
2.11.1.2.5. Assign unaccompanied members to housing that meets minimum adequacy
standards for their grade, when possible. (See Attachment 8.)
*2.11.2. Unaccompanied Personnel with Hardships.
*2.11.2.1. Personnel with hardships related to the assignment and termination of housing:
*2.11.2.1.1. Member submits squadron commander-endorsed request to the Military
Housing Office manager for processing to appropriate approval authority.
*2.11.2.1.2. Hardships are considered to be unique and unusual circumstances that, in the
judgement of the Commander, imposes an extraordinary burden on the member not
normally encountered by other members of similar grade at that installation.
*2.11.2.2. The Commander may assign unaccompanied non-K&E personnel with
approved hardships as Priority 1 to non-surplus Government-owned family housing as a
last resort if the following conditions are met:
*2.11.2.1.1. The member is unable to reside in community housing as outlined in
Chapter 7. Per AFPD 32-60 the DAF is to rely on the local community first for housing
personnel entitled to a housing allowance.
*2.11.2.1.2. There are no UH facilities (Government-owned, leased, nor contracted) to
meet the member’s minimum assignment adequacy standard per grade as outlined in
Attachment 8.
*2.11.2.3. Upon Commander approval under paragraph 2.11.2.2, the installation must
provide notification to AFCEC/CIM and AF/A4CA. (T-1) Notification shall include
final signed approval staff package and the same shall be used to support eMH
inactivation request via ICR (T-1).
*2.11.2.4. The MHO Manager uses FH funds to maintain FH diverted to UH. (T-0)
Diverted FH must comply with congressional M&R limits. (T-0)
*2.11.2.5. Hardship determination must not subvert existing policy.
AFI32-6000_DAFGM2024-01
Changes to AFI 32-6000, Housing Management
*Table 2.1. BAH Decision Matrix for Unaccompanied Members with Dependents Residing
Elsewhere.
Minimum Standards for Unaccompanied
Members Residing in Family Housing (FH)
*When exceeds Minimum Standards for
single occupancy but is not suitable for
joint occupancy
Grade Space Required Example Rationale
O-3 and above;
W-3 - W-5;
*400 sq. ft. net living
area; private
bedroom; separate
bath; access to
kitchen and living
room
O-5 lives in FH unit
with 1,300 sq. ft., 3
BR, LR, 1 full bath, 1
half bath
Each resident must
have a separate bath
O-1, O-2;
W-1, W-2;
*250 sq. ft. net living
area; private sleeping;
separate bath; access
to kitchen facility and
living room in same
building
O-2 lives in TLF unit
converted to UH with
680 sq. ft.,
LR/kitchen, 2 BR, 1
bath
*Each resident must
have 250 sq. ft. and
separate bath
E-7 - E-9
236 sq. ft. net living
area; private room;
separate bath
E-9 lives in UH
dorm, 360 sq. ft., 2
rooms, shared bath
Each resident must
have 236 sq. ft.,
separate bath
*E1-E6 *See Table A8.1. *— *—
Replace existing paragraphs 4.21 through 4.21.2.2 with the following:
*4.21. Diversions (Temporary Changes in Use). Diversion of non-surplus FH is only
authorized for use as UH for K&E personnel and unaccompanied, non-K&E members
with Commander-approved hardships per paragraph 2.11.2. (T-1) MHOs must use eMH
to process temporary change in use of FH (refer to Attachment 15.6). (T-0)
4.21.1. Diversion of surplus FH units is not authorized.
*4.21.2. The Commander may only approve diversion of non-surplus FH to UH for K&E
unaccompanied personnel and unaccompanied non-K&E personnel with a Commander-
approved hardship (see paragraph 2.11.2 and Attachment 1, Terms—Hardship), in
either case the diversion is not to exceed the duration of the member’s tour. (T-1)
4.21.2.1. Do not change AF Real Property Records for a diversion.
4.21.2.2. Charge O&M costs to the FH account for diverted unit.
*4.21.2.3. Deleted.
AFI32-6000_DAFGM2024-01
Changes to AFI 32-6000, Housing Management
*7.9.7. Changed. Personnel with approved hardships related to the assignment and
termination of UH, to include request to reside in community housing and receive BAH.
See paragraph 2.11.2 for additional requirements.
*7.9.7.1. Deleted.
*7.9.7.2. Deleted.
Table A8.1, Note 1. Changed. The minimum standards can be waived on a temporary
basis (for no more than 1 year) due to military necessity. See paragraph 11.21.5.
BY ORDER OF THE
SECRETARY OF THE AIR FORCE
AIR FORCE INSTRUCTION 32-6000
18 MARCH 2020
Civil Engineering
HOUSING MANAGEMENT
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: Publications and forms are available for downloading or ordering on the
e-Publishing website at www.e-Publishing.af.mil
RELEASABILITY: There are no releasability restrictions on this publication.
OPR: AF/A4CA
Supersedes: AFI 32-6001, 21 August
2006; AFI 32-6002, 20 November 15, AFI
32-6003, 14 April 2016; AFI 32-6004, 27
January 2016; AFI 32-6005, 29 January
2016; and AFI 32-6007, 19 September 2012
Certified by: SAF/IE
(Mr. John W. Henderson)
Pages: 252
This instruction implements Air Force Policy Directive (AFPD) 32-60, Housing. Department of
Defense (DoD) Instruction, 4165.63, DoD Housing and Department of Defense (DoD) Manual
4165.63, DoD Housing Management. This instruction provides guidance, policy and procedures
for planning, programming and managing government-controlled Air Force (AF) Family Housing
(FH) and Unaccompanied Housing (UH), including government leased housing, and providing
oversight for Privatized Housing (PH). This instruction applies to all major commands
(MAJCOM) and installations including the Air National Guard (ANG) in Title 10 United States
Code (U.S.C.) status and Air Force Reserve (AFR) units as identified where applicable. This
instruction requires the collection and maintenance of information protected by the Privacy Act of
1974 authorized by Title 10 United States Code 9013, Secretary of the Air Force, 10 U.S.C. 2831,
Military Family Housing Management Account, and DoDM 4165.63, DoD Housing Management.
The applicable System of Record Notice NM1110-01, Family and Unaccompanied Housing
Program, is available at: https://dpcld.defense.gov/privacy/SORNS.aspx. This instruction may
be supplemented at any level, but all supplements that directly implement this publication must be
routed to Deputy Chief of Staff, Logistics, Installations and Mission Support, Directorate of Civil
Engineers, Asset Management Division (AF/A4CA) for coordination prior to certification and
approval. Refer recommended changes and questions about this publication to the Office of
Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of
2 AFI32-6000 18 MARCH 2020
Publication; route AF Forms 847 from the field through the appropriate functional chain of
command. The authorities to waive wing/unit level requirements in this publication are identified
with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement. See AFI 33-360,
Publications and Forms Management, Table 1.1 for a description of the authorities associated with
the Tier numbers. Submit requests for waivers through the chain of command to the appropriate
Tier waiver approval authority, or alternately, to the requestor’s commander for non-tiered
compliance items. Ensure that all records created as a result of processes prescribed in this
publication are maintained in accordance with Air Force Manual 33-363, Management of Records,
and disposed of in accordance with the Air Force Records Disposition Schedule located in the Air
Force Records Information Management System.
Chapter 1—OVERVIEW, RESPONSIBILITIES AND WAIVERS 10
1.1. Overview: ............................................................................................................... 10
1.2. Roles and Responsibilities. ...................................................................................... 10
Chapter 2—GENERAL POLICY FOR HOUSING PROGRAMS 33
2.1. Policy. .................................................................................................................... 33
2.2. Military Housing Office (MHO). ........................................................................... 33
2.3. Enterprise Military Housing (eMH). ...................................................................... 34
2.4. Government-Controlled Housing Utilization. ........................................................ 35
2.5. Housing Oversight Council, Housing Oversight Board, Housing Oversight Group
................................................................................................................................. 36
2.6. Status of Forces and Support Agreements ............................................................... 36
2.7. Joint Basing. ........................................................................................................... 37
2.8. Housing Assignment Priorities. ............................................................................. 37
2.9. Special Command Positions (SCPs). ..................................................................... 37
2.10. Key and Essential (K&E), Command Position, and Special Command Positions. 38
2.11. Unaccompanied Members in Housing with Dependents Residing Elsewhere. ..... 39
Table 2.1. BAH Decision Matrix, Members with Dependents, Unaccompanied K&E. ........... 40
2.12. Sex Offender Disclosure. ....................................................................................... 40
2.13. Leasing and Subleasing. ......................................................................................... 42
2.14. Air Force Housing Resident Brochure. .................................................................. 42
2.15. Normal Wear and Tear. ........................................................................................... 42
AFI32-6000 18 MARCH 2020 3
Table 2.2. Examples of Normal Wear and Tear versus Damages. ........................................... 42
2.16. Resident Liability in Government-Controlled Housing. ........................................ 43
2.17. Environmental Hazard Disclosure. ........................................................................ 44
2.18. Privately Owned Firearms. .................................................................................... 47
2.19. Social Visits. .......................................................................................................... 47
2.20. Commercial Activity in Housing. .......................................................................... 48
2.21. Pets in Government-Controlled Housing and Privatized Housing. ....................... 48
2.22. Service Dogs in Government-Controlled Housing. ............................................... 49
2.23. Flags in Government-Controlled and Privatized Family Housing. ........................ 50
2.24. Self-Help Program. ................................................................................................ 51
2.25. Family Housing Grounds Maintenance. ................................................................ 51
2.26. Customer Evaluations. ........................................................................................... 52
2.27. Contingency Quarters. ........................................................................................... 52
Chapter 3—HOUSING REFERRAL AND RELOCATION PROGRAM 54
3.1. Policy. .................................................................................................................... 54
3.2. Housing Referral and Relocation Services. ........................................................... 54
3.3. Community Liaison and Data Sources. ................................................................. 55
3.4. Counseling Assistance. .......................................................................................... 55
3.5. Community Housing Inspections. .......................................................................... 57
3.6. Rental Partnership Program. .................................................................................. 58
3.7. Community Housing Discrimination. .................................................................... 58
3.8. Homeowners Assistance Program. ........................................................................ 59
3.9. Standards of Conduct. ............................................................................................ 59
Chapter 4—FAMILY HOUSING (FH) 60
4.1. Policy. .................................................................................................................... 60
4.2. Family Housing Eligibility: ................................................................................... 60
4.3. Priorities for FH. .................................................................................................... 62
4.4. Applications for Family Housing. .......................................................................... 63
4.5. Members Applying To, From and Between OCONUS Locations. ....................... 64
4 AFI32-6000 18 MARCH 2020
4.6. Members Applying From Unaccompanied Dependent Restricted (UDR) Tour. .... 65
4.7. Housing Availability. ............................................................................................. 66
4.8. Operations and Management. ................................................................................ 66
4.9. Bedroom Entitlement. ............................................................................................ 67
4.10. Assignment Criteria. .............................................................................................. 67
4.11. Foreign OCONUS Mandatory Assignments. ........................................................ 69
4.12. Involuntary Relocation between Government-Controlled Housing Units. ............ 69
4.13. Retention of Government-Controlled Housing. ..................................................... 69
Table 4.1. Retention of Family Housing (FH). ......................................................................... 71
4.14. Live-in Child Care Provider (Nanny): ................................................................... 71
4.15. Assignment and Termination Procedures. ............................................................... 71
4.16. Terminating Housing. ............................................................................................ 72
4.17. Housing Inspections. .............................................................................................. 72
4.18. Change of Occupancy Maintenance. ..................................................................... 73
4.19. Temporary Redistribution. ..................................................................................... 73
4.20. Permanent Redistribution. ...................................................................................... 74
4.21. Diversions (Temporary Changes in Use). .............................................................. 74
4.22. Conversions (Permanent Change in Use). ............................................................. 74
Chapter 5—GENERAL OFFICER QUARTERS (GOQ) GOVERNMENT-OWNED,
LEASED AND PRIVATIZED GENERAL OFFICER QUARTERS (GOQ) 75
5.1. Policy. .................................................................................................................... 75
5.2. GOQ Inventory. ..................................................................................................... 75
5.3. Statutory Limitations: ............................................................................................ 75
5.4. GOQ Management Team. ...................................................................................... 75
5.5. GOQ Customer Support. ........................................................................................ 76
5.6. General Officer Retention of Quarters. .................................................................. 76
5.7. GOQ Furnishings. .................................................................................................. 76
Table 5.1. Approval Authorities. .............................................................................................. 80
Table 5.2. Furnishings Cost Categories and 1- and 5-Year Limits. .......................................... 82
AFI32-6000 18 MARCH 2020 5
5.8. GOQ Cost & Reporting. ........................................................................................ 83
5.9. GOQ General Policy. ............................................................................................. 85
5.10. General Officer Quarters Specific Items: ............................................................... 85
5.11. General Officer Quarters Planning. ....................................................................... 85
5.12. General Officer Quarters Programming. ................................................................ 87
5.13. Privatized General Officer Quarters Policy. .......................................................... 87
Chapter 6—PRIVATIZED HOUSING (PH) 88
6.1. Policy. .................................................................................................................... 88
6.2. Privatized Housing Assets. .................................................................................... 88
6.3. Military Housing Office. ........................................................................................ 88
6.4. Oversight. ............................................................................................................... 89
6.5. Management Review Committee. .......................................................................... 91
6.6. Compliance Testing Processes. .............................................................................. 92
6.7. Privatized Housing Resident Advocate. ................................................................ 94
6.8. Privatized Housing Resident Councils. .................................................................. 95
6.9. Eligibility Categories. ............................................................................................ 95
6.10. Applications and Referrals. .................................................................................... 96
6.11. Waiting Lists. ......................................................................................................... 98
6.12. Leasing Actions. .................................................................................................... 98
6.13. Tenant Lease Agreements. ....................................................................................... 98
6.14. Retention of Privatized Housing. ........................................................................... 99
6.15. Inspections. ............................................................................................................ 99
6.16. Maintenance and Repair. ....................................................................................... 99
6.17. General PH Policy. ................................................................................................ 100
6.18. Demographic Changes. .......................................................................................... 103
6.19. Performance Incentive Fees. .................................................................................... 103
6.20. Portfolio Reporting Requirements. ........................................................................ 103
6.21. Project Scope Changes Post Award. ...................................................................... 104
6.22. Design and Construction Management. ................................................................. 105
6 AFI32-6000 18 MARCH 2020
6.23. Portfolio Management. .......................................................................................... 105
Chapter 7—UNACCOMPANIED HOUSING 107
7.1. Policy. .................................................................................................................... 107
7.2. Unaccompanied Housing (UH) for Permanent Party. ........................................... 107
7.3. Unaccompanied Training Facilities. ...................................................................... 107
7.4. Unaccompanied Housing (UH) Management. ....................................................... 107
7.5. Unaccompanied Housing (UH) Eligibility. ........................................................... 108
7.6. Assignment Criteria. .............................................................................................. 109
7.7. Unaccompanied Housing (UH) Assignment Priorities. ......................................... 110
7.8. Waiting List. .......................................................................................................... 111
7.9. Assignment Considerations. .................................................................................. 111
7.10. Authorization for BAH. ......................................................................................... 112
7.11. Involuntary Assignment Criteria. ........................................................................... 113
7.12. Assignment Procedures. ......................................................................................... 114
7.13. Termination Considerations. .................................................................................. 114
7.14. Termination Procedures. ........................................................................................ 114
7.15. Leadership Programs. ............................................................................................ 115
7.16. Unaccompanied Housing General Policy. ............................................................. 117
Chapter 8—LEASED HOUSING PROGRAM 120
8.1. Policy. .................................................................................................................... 120
8.2. Leasing Authorities. ............................................................................................... 120
8.3. Lease Authorizations/Points. ................................................................................. 121
8.4. Approval Authorities. ............................................................................................ 121
8.5. Execution Agents. .................................................................................................. 121
8.6. Determination of Requirements (10 U.S.C. § 2828). ............................................. 121
8.7. Term of Lease Agreement. .................................................................................... 122
8.8. Leasing Cost Limits. .............................................................................................. 122
8.9. Management of Leased Housing. .......................................................................... 123
8.10. Lease Requests. ...................................................................................................... 123
AFI32-6000 18 MARCH 2020 7
8.11. Reporting. .............................................................................................................. 123
8.12. Leased and Contracted Housing for Unaccompanied Housing (UH)
Requirements. ........................................................................................................ 124
Chapter 9—FURNISHINGS MANAGEMENT 126
9.1. Policy. .................................................................................................................... 126
9.2. Support Facilities. .................................................................................................. 126
9.3. Other Supported Facilities. .................................................................................... 126
9.4. Eligible Members. .................................................................................................. 126
9.5. Furnishings Management Section. ......................................................................... 127
9.6. Furnishings Authorizations. ................................................................................... 127
Table 9.1. Furnishings/Appliance Life-Cycle Guide. ............................................................... 128
9.7. Authority for Furnishings Allowance Deviation. .................................................... 128
9.8. Accountability and Inventory Control. .................................................................. 128
9.9. Acquisition of Furnishings. .................................................................................... 130
9.10. Receiving New Furnishings. .................................................................................. 131
9.11. Repair and Replacement. ....................................................................................... 131
Figure 9.1. Repair and Replacement Calculation Chart. ............................................................ 132
9.12. Back-Up Stock. ...................................................................................................... 133
9.13. Warehouse Operations. .......................................................................................... 133
9.14. OCONUS Furnishings Support. ............................................................................. 134
Chapter 10—FINANCIAL MANAGEMENT 136
10.1. Policy. .................................................................................................................... 136
10.2. Housing Allowances. ............................................................................................. 136
10.3. Furnishings Requirements/Budgeting. ................................................................... 145
Chapter 11—HOUSING PLANNING, PROGRAMMING & DESIGN STANDARDS 147
11.1. Overview. ............................................................................................................... 147
11.2. Planning Policy. ..................................................................................................... 147
11.3. Programming Policy. ............................................................................................. 149
11.4. Funding Policy. ...................................................................................................... 153
8 AFI32-6000 18 MARCH 2020
11.5. Construct New, or Replace Existing Family Housing Projects. (P-711 Funds). ... 154
11.6. Improvement Projects (P-713 Funds). ................................................................... 155
11.7. Cost and Scope Control of New Construction (P-711) and Improvement (P-713)
Projects..................................................................................................................... 156
11.8. Planning and Design Projects (P-714 Funds). ....................................................... 157
11.9. Housing Operations (P-721 Funds). ...................................................................... 157
11.10. Maintenance and Repair Projects (P-722 Funds). .................................................. 157
11.11. Congressional Spending Limits and Reporting Limits. ........................................... 161
11.12. Family Housing Self-Help Program. ..................................................................... 165
11.13. Foreign Lease Program. ......................................................................................... 166
11.14. Domestic Lease Program. ...................................................................................... 166
11.15. Military Housing Privatization Initiative (MHPI). ................................................ 166
11.16. No-Cost Acquisition Program: ................................................................................ 166
11.17. Interservice Transfer Program. .............................................................................. 166
11.18. Restoration/Replacement for Damaged or Destroyed Housing Program. ............. 166
11.19. Family Housing Design Standards. ........................................................................ 167
11.20. Family Housing Design Policy and Criteria. ......................................................... 167
11.21. UH Design and Adequacy Standards: .................................................................... 169
11.22. Surplus Housing Management ................................................................................. 171
11.23. Disposal and Divesture of Family Housing. .......................................................... 174
Table 11.1. Military Family Housing Project Approval Levels and Delegation of Authority. .. 175
Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 177
Attachment 2—FAMILY HOUSING ELIGIBILITY CRITERIA 206
Attachment 3—CIVILIAN ELIGIBILITY FOR HOUSING ASSIGNMENT 215
Attachment 4—SPECIAL COMMAND POSITION (SCP) DESIGNATION AND
APPROVED AIR FORCE POSITIONS 217
Attachment 5—FURNISHINGS AND AMENITIES ALLOWANCES GENERAL
OFFICER QUARTERS (GOQ) 217
Attachment 6—INSTRUCTIONS FOR TRACKING EXPENDITURES AND
COMPLETING THE QUARTERLY COST REPORT 227
AFI32-6000 18 MARCH 2020 9
Attachment 7—UH FOOD PREPARATION AND STORAGE FACILITIES 233
Attachment 8—ADEQUACY STANDARDS FOR UNACCOMPANIED PERSONNEL
HOUSING ASSIGNMENT 234
Attachment 9—GOVERNMENT PROVIDED FURNISHINGS ALLOWANCES FOR
OCONUS AND COMMUNITY HOUSING (BOTH FAMILY AND
UNACCOMPANIED) 235
Attachment 10—FURNISHINGS ALLOWANCES FOR CONUS FAMILY HOUSING 237
Attachment 11—FURNISHINGS ALLOWANCES FOR UNACCOMPANIED HOUSING
PROGRAM 238
Attachment 12—QUICK REFERENCE GUIDE, GOVERNMENT PAID MOVE,
NONTEMPORARY STORAGE, PARTIAL DISLOCATION
ALLOWANCE 244
Attachment 13—FAMILY HOUSING UNIT PROGRAMMING SIZE STANDARDS 247
Attachment 14—Reserved. 249
Attachment 15—ADDITIONAL SAMPLES, WORKSHEETS, INSTRUCTIONS AND
REFERENCES 250
10 AFI32-6000 18 MARCH 2020
Chapter 1
OVERVIEW, RESPONSIBILITIES AND WAIVERS
1.1. Overview: This instruction implements AFPD 32-60, Housing and establishes policies and
responsibilities for managing Air Force Housing Programs to ensure personnel and their families
and eligible civilians have access to safe, affordable, quality family and unaccompanied housing
and services consistent with grade and dependent status and generally reflecting contemporary
community living standards. Air Force Housing Programs consist of family, unaccompanied,
privatized, leased, and general officer quarters (GOQ) as well as furnishings management. Air
Force Housing referral and relocation support services assist Department of Defense (DoD)
personnel in locating adequate, nondiscriminatory housing.
1.2. Roles and Responsibilities.
1.2.1. Office of the Secretary of Defense (OSD), Director of Administration, Office of the
Deputy Chief Management Officer of the Department of Defense (DA ODCMO) is the
office designated by OSD to coordinate and oversee all matters relating to Special
Command Position (SCP) General Officers.
1.2.2. Office of the Assistant Secretary of Defense for Energy, Installations, and
Environment (ASD EI&E), as described in DoDM 4165. 63, serves as the DoD Housing
Management program manager for all housing, whether DoD-owned or privatized. Directs use
of Unified Facilities Criteria (UFC) for planning, design, construction, sustainment,
restoration, and modernization of facilities, regardless of funding source. Additionally, ASD
EI&E has directed the use of Enterprise Military Housing (eMH) as the housing management
information technology (IT) system of record and authoritative source for housing data.
1.2.3. Assistant Secretary of the Air Force for Installations (SAF/IE), as delegated in
Headquarters Air Force Mission Directive (MD) 1-18, Assistant Secretary of the Air
Force (Installations, Environment and Energy), is responsible for providing guidance,
direction and oversight with respect to Air Force built infrastructure, including housing,
and executes built infrastructure and housing-related statutory authorities as referenced
in MD 1-18. SAF/IE will:
1.2.3.1. Provide policy, strategic direction, priorities, guidance, and oversight of the
management and execution of Air Force housing programs for accompanied and
unaccompanied members. (T-0)
1.2.3.2. Provide a PH update at least annually during the MAJCOM/CD Bundle, or similar
forum.
1.2.3.3. Lead the Housing Oversight Council forums, semiannually.
1.2.4. Deputy Assistant Secretary of the Air Force for Installations (SAF/IEI) will:
1.2.4.1. Serve as the authority for all matters relating to the management of AF housing.
1.2.4.2. Approve conversion (permanent change in use) of FH.
1.2.4.3. Approve housing privatization initiatives and changes to project transaction
documents.
AFI32-6000 18 MARCH 2020 11
1.2.4.4. Approve disbursements from the housing privatization reinvestment account.
Approval authority may be delegated to the Air Force Civil Engineer Center, Installations
Directorate (AFCEC/CI) for specific dollar thresholds.
1.2.4.5. Submit annual GOQ cost reporting expenditures to Deputy Assistant Secretary of
the Air Force, Budget (SAF/FMB) for review and Congressional reporting. (T-0)
1.2.4.6. Review Congressional notification of project owner (PO) expenditures exceeding
$50K per GOQ.
1.2.4.7. After coordination with SAF/FMB, approve, the use of appropriated funds (non-
Military FH) in PH.
1.2.4.8. Lead the Housing Oversight Board forums, semiannually.
1.2.5. Deputy Assistant Secretary of the Air Force for Installations, Real Property
(SAF/IEIR) will lead the Housing Oversight Group forums at a minimum semiannually,
or if necessitated by events, quarterly.
1.2.6. Deputy Assistant Secretary of the Air Force for Environment, Safety and
Infrastructure (SAF/IEE) will:
1.2.6.1. Program and budget FH construction projects and UH military construction
(MILCON).
1.2.6.2. Approve and forward to Congress out-of-cycle budget requests.
1.2.6.3. Approve, and notify Congress IAW 10 U.S.C. § 2853, when architectural and
engineering services and construction design costs exceeds $1,000,000. (T-0)
1.2.6.4. Approve FH projects to be carried out on land not owned by the United States (10
U.S.C. § 2852). (T-0)
1.2.6.5. Approve, and notify Congress IAW 10 U.S.C. § 2853, of cost variation or scope
of work reductions greater than 25 percent of the programmed amount, or greater than 200
percent of the minor construction project ceiling specified in 10 U.S.C. § 2805(a), for the
construction, improvement, and acquisition of a military FH project. (T-0)
1.2.6.6. Ensure that floor areas of military UH do not exceed similar local private sector
housing (10 U.S.C. § 2856). (T-0)
1.2.6.7. Approve and provide congressional notification of waivers to energy monitoring
and utility control systems upon determination that the application to military FH is not life
cycle cost-effective (10 U.S.C. § 2867). (T-0)
1.2.6.8. Certify the need for additional funds appropriated for FH to expedite construction,
and establish reasonable project completion date (10 U.S.C. § 2858). (T-0)
1.2.6.9. Approve payment of meritorious contractor claims arising under FH contracts (10
U.S.C. § 2863). (T-0)
1.2.7. Secretary of the Air Force, Deputy General Counsel for Environment and
Installations (SAF/GCN) will advise on all legal matters related to the management and
administration of the Air Force privatized housing portfolio. SAF/GCN will coordinate
with AF/JA offices as appropriate. Nothing in this paragraph is inconsistent with Headquarters
12 AFI32-6000 18 MARCH 2020
Air Force Mission Directive (HAFMD) 1-14, General Counsel and The Judge Advocate
General.
1.2.8. Headquarters, United States Air Force, The Judge Advocate General (AF/JA) will
advise command at all levels on command installation-specific housing privatization
management issues, including but not limited to the commander's authorities over
privatized housing. AF/JA will coordinate with SAF/GCN offices as appropriate. Nothing
in this paragraph is inconsistent with Headquarters Air Force Mission Directive (HAFMD) 1-
14, General Counsel and The Judge Advocate General.
1.2.9. Office of the Chief of Staff of the Air Force (AF/CC) will:
1.2.9.1. Request OSD approval for new, and provide biennial recertification for existing,
SCP designations.
1.2.9.2. Approve furnishings waivers for the Vice Chief of Staff of the Air Force (AF/CV).
1.2.10. Office of the Vice Chief of Staff of the Air Force (AF/CV) will approve furnishings
waivers and minor alteration (P-722, see Chapter 11 for housing funding policy and
descriptions of family housing fund types) work within established limits for homes of
four-star general officers (GO), all MAJCOM Commanders, the United States Air Force
Academy (USAFA) Superintendent, and the Chief Master Sergeant of the Air Force
(AF/CCC). See Attachment 5 and Table 11.1.
1.2.11. Office of the Chief of Staff, Logistics, Installations and Force Protection, (A4) will
attend the Housing Oversight Council forums semiannually.
1.2.12. Deputy Chief of Staff, Logistics, Installations and Force Protection, Director of
Civil Engineers, (AF/A4C) will:
1.2.12.1. Develop housing policy and standards, provide implementing guidance, conduct
PH oversight and represent the FH and UH housing programs in interdepartmental affairs.
1.2.12.2. Determine housing requirements, establish investment strategies, advocate for
resources, and direct the AF Housing Program.
1.2.12.3. Establish strategy for housing career field management including education and
training.
1.2.12.4. Prepare and deliver Congressional briefings and provide responses to
Congressional requests for information. (T-0)
1.2.12.5. Assist in the delivery of OSD briefings and provide responses to information
requests from OSD. (T-0)
1.2.12.6. Process requests for SCP authorizations, the annual GOQ cost expenditures
report, annual budget exhibits, FH program justification book, out-of-cycle and after-the-
fact congressional notification packages, request for the use of appropriated funds (non-
FH) in PH for GOQs and AF/CCC and policy waiver requests.
1.2.12.7. Attend the Housing Oversight Board forums, delegable no lower than the Deputy
Director of Civil Engineers.
1.2.13. Deputy Chief of Staff, Logistics, Installations and Mission Support, Directorate
of Civil Engineers, Asset Management Division (AF/A4CA) will:
AFI32-6000 18 MARCH 2020 13
1.2.13.1. Serve as the AF/A4C OPR for the Family and Unaccompanied Housing
programs.
1.2.13.2. Develop strategy, policy, and implementing guidance for family,
unaccompanied, privatized and leased housing, general officer quarters, housing referral
and relocation support services, and furnishings management.
1.2.13.3. Develop FH and UH design standards.
1.2.13.4. Develop and maintain allowances for SCP and non-SCP furnishings, tableware,
appliances, and equipment.
1.2.13.5. Develop Management Internal Control Toolset (MICT) Self-Assessment
Checklist for this AFI.
1.2.13.6. Build strategic level Key Performance Indicators aligned to the Civil
Engineering (CE) objectives to accurately present program requirements/goals.
1.2.13.7. Provide oversight of housing program management and execution including
GOQ and PH and ensure compliance with statutory requirements, AF strategy and policy.
1.2.13.8. Advise and assist SAF/IEI, SAF/IEE, Air Force Installation and Mission Support
Center (AFIMSC), and AFCEC regarding the AF housing program.
1.2.13.9. Attend the Housing Oversight Group forums at a minimum semiannually, or if
necessitated by events, quarterly.
1.2.13.10. Review AFIMSC-provided Housing Budget Estimate Submissions and
Justification Books and provide AF submittal to SAF/FMB.
1.2.13.11. Staff GOQ cost reports (FH operations and management (O&M) and project
owner) for OSD Congressional reporting and budget exhibits, and out-of-cycle and after-
the-fact congressional notification packages.
1.2.13.12. Provide annual inputs for FH appropriation requirements to support AF/A4C,
including housing education requirements, and AF-wide housing programs.
1.2.13.13. Advocate for resources (including funding, manpower, and other supported
programs) for housing management.
1.2.13.14. Advocate for and represent AF housing policy and program to Congressional,
OSD, Service and AF entities.
1.2.13.15. Develop business rules associated with mandatory use of eMH for housing
management.
1.2.13.16. Serve as AF Representative on OSD policy panel, eMH configuration
management board, and eMH configuration control board.
1.2.13.17. Serve as the housing career field advisor for the Functional Advisory Council,
AF lead for housing manpower determinant efforts, and the co-chair for the Housing
Education Review Committee to identify educational and training requirements associated
with housing professionals.
1.2.13.18. Provide guidance to determine appropriate planning methodology (Tabletop or
full field visit) for Dormitory Master Plan (DMP), Housing Community Profile (HCP),
14 AFI32-6000 18 MARCH 2020
Family Housing Master Plan (FHMP), and Housing Requirements and Market Analysis
(HRMA) execution.
1.2.14. Major Commands (MAJCOMs), the United States Air Force Academy (USAFA),
and Air Force District Washington (AFDW), with AFIMSC intermediate headquarters
support will:
1.2.14.1. Consult on unaccompanied and accompanied housing policy guidance and
program execution.
1.2.14.2. Coordinate on HRMA, HCP, FHMP, and DMP final reports.
1.2.14.3. Coordinate on Installation Commander’s determination for mandatory housing
assignments at foreign installations. (T-0)
1.2.14.4. Determine whether sex offender disclosure processes are required in applicable
foreign countries, based on host nation requirements and sensitivities.
1.2.14.5. Establishes additional command positions as required.
1.2.14.6. Coordinate on all family, unaccompanied and GOQ exception to policy and
waiver requests.
1.2.14.7. Consult with AFIMSC, AFCEC/CI, and AF/A4CA to ensure adequate
manpower to support installations execution of FH, UH, and PH programs.
1.2.14.8. With AFIMSC, and AFCEC/CI intermediate headquarters support; perform the
following roles related to PH:
1.2.14.8.1. Ensure Installation Commanders understand their authorities to oversee
and protect the health and safety of residents.
1.2.14.8.2. Review quarterly project summary reports for bases within their command.
1.2.14.8.3. Provide feedback and recommendations regarding projects for bases within
their command.
1.2.14.8.4. Inform SAF/IEI, AF/A4C, and AFCEC/CI of significant or sensitive
issues, such as health and life safety issues.
1.2.15. Commander, Air Education and Training Command (AETC/CC) will:
1.2.15.1. Provide manpower to administer, manage and operate AETC unaccompanied
training facilities (see paragraph 7.3).
1.2.15.2. Validate unaccompanied training facility requirements.
1.2.15.3. Establish policy associated with the daily management of unaccompanied
training facilities and assigned personnel.
1.2.16. Commander, Air Force Materiel Command (AFMC/CC) will:
1.2.16.1. Approve/disapprove waivers to the 1-year and 5-year furnishings cost limits for
O-8s and O-9s, except the O-9 MAJCOM/CCs, USAFA Superintendent, and AF/CCC.
1.2.16.2. Approve/disapprove requests to increase quantities of authorized furnishings for
O-8s and O-9s except, the O-9 MAJCOM/CCs, USAFA Superintendent, and AF/CCC.
AFI32-6000 18 MARCH 2020 15
1.2.16.3. Approve/disapprove waivers for FH occupied by O-8s and O-9s to allow carpet
replacement, prior to the end of the 7-year life cycle, and window treatment replacement
in FH and PH prior to the end of the 7-year life cycle, except for the O-9 MAJCOM/CCs,
USAFA Superintendent, and AF/CCC.
1.2.16.4. Approve/disapprove waivers for minor alteration work exceeding $3,000 but not
exceeding $7,500 in FH for O-8s and O-9s except the O-9 MAJCOM/CCs, USAFA
Superintendent, and the AF/CCC.
1.2.16.5. Approve/disapprove waivers for non-SCP grounds maintenance in FH.
1.2.16.6. Attend the Housing Oversight Council forums semiannually.
1.2.17. Commander, Air Force Installation and Mission Support Center (AFIMSC/CC)
will:
1.2.17.1. Coordinate on requests to establish new SCP designations.
1.2.17.2. Approve/disapprove requests for supplemental furnishings for Installation
Commander.
1.2.17.3. Approve/disapprove waivers to the 1-year and 5-year furnishings cost limits for
Installation Commanders and O-7s.
1.2.17.4. Approve/disapprove requests to increase quantities of authorized furnishings for
Installation Commanders and O-7s.
1.2.17.5. Approve/disapprove waivers for FH occupied by Installation Commanders and
O-7s to allow carpet replacement prior to 7 years, and window treatment replacement prior
to 7 years in FH and PH.
1.2.17.6. Approve/disapprove waivers for minor alteration work exceeding $3,000 but not
exceeding $7,500 in FH for Installation Commanders and O-7s.
1.2.17.7. Staff AFCEC-initiated Housing Program products and waiver requests for
approval by MAJCOMs, as required.
1.2.17.8. Review results of pertinent Annual Site Visits and CEL & Associates (CEL)
surveys.
1.2.17.9. Receive AFCEC/CI provided updates on all health and life safety work orders.
1.2.17.10. Attend Housing Oversight Board forums semiannually. .
1.2.18. Air Force Installation and Mission Support Center, Resource Management
(AFIMSC/RM) will:
1.2.18.1. Participate in developing strategic planning choices, develop Program Objective
Memorandum inputs and identify resource shortfalls, capability gaps, and potential trade-
space offsets across the Future Years Defense Program for all housing portfolio Program
Element (PE) Codes.
1.2.18.2. Conduct housing Program Element Monitor parades, and advocate for resources
in support of the Installations Support Panel.
16 AFI32-6000 18 MARCH 2020
1.2.18.3. Develop housing Budget Estimate Submissions and Justification Books in
conjunction with AFCEC Portfolio Management (CIM), and provide submittals to
AF/A4C.
1.2.18.4. Manage the FH and UH Execution Plans in coordination with AFCEC/CIM.
Coordinate and acquire AFIMSC/CC approval of FH and UH Execution Plans before
review by AF/A4CA and submittal to SAF/FMB.
1.2.18.5. Distribute FH and UH funds to installations based upon their approved execution
plan. Monitors distribution and obligation rates.
1.2.19. Air Force Installation and Mission Support Center, Installation Management
(AFIMSC/IZ) will:
1.2.19.1. Provide general housing program/portfolio guidance and establish applicable
goals.
1.2.19.2. Develop AF Common Output Level of Services (COLS) for housing programs
for approval through the governance structure.
1.2.20. Air Force Civil Engineer Center, Director (AFCEC/CL) will:
1.2.20.1. Provide project approval as indicated in Chapter 11 and Table 11.1.
1.2.20.2. Attend Housing Oversight Board forums semiannually.
1.2.21. Air Force Civil Engineer Center, Installations Directorate (AFCEC/CI) will:
1.2.21.1. Serve as the AF Portfolio Manager and execution agent with specific roles and
fiduciary responsibilities for the AF Military Housing Privatization program as delegated.
1.2.21.2. Plan, program, manage, and execute the AF FH, UH and PH programs.
1.2.21.2.1. Provide PH oversight, monitor PH projects for the AF and applicable
Government lender, and assist the MAJCOMs, USAFA and installations in the
resolution of transaction document disputes.
1.2.21.2.2. Approve/disapprove PH project operating budgets as delegated.
1.2.21.2.3. Approve/disapprove disbursements from PH project reinvestment accounts
under lockbox agreements, as described in the projects’ transaction documents, and
authority to consent to and execute modifications to PH project documents as
delegated.
1.2.21.2.4. Approve/disapprove Quarterly Performance Incentive Fee (PIF) payments
for PH projects (see paragraph 6.19 Performance Incentive Fees).
1.2.21.2.5. Provide SAF/IEI, AF/A4C, MAJCOMs and AFIMSC/CC results and status
of Annual Site Visits, CEL surveys, health and life safety concerns to include actions
taken to resolve identified issues.
1.2.21.3. Provide program management reviews of FH, UH, and PH programs.
1.2.21.4. Inform SAF/IEI and AF/A4C of significant or sensitive issues that may garner
the attention of SAF/IE.
1.2.21.5. Provide Housing Program reach-back support to installations and MAJCOMs.
AFI32-6000 18 MARCH 2020 17
1.2.21.6. Review base-initiated Housing Program products and waiver requests for
technical sufficiency prior to forwarding requests to AFIMSC for further coordination with
MAJCOMs, as required.
1.2.21.7. Attend Housing Oversight Board forums semiannually.
1.2.22. Air Force Civil Engineer Center, AF Portfolio Management (AFCEC/CIM) will:
1.2.22.1. Perform overarching program and portfolio management and execution for FH,
UH, and PH programs.
1.2.22.2. Coordinate with MAJCOMs, AFIMSC Detachments, and Installation-level
organizations on housing issues to ensure equities are addressed.
1.2.22.3. Perform continual evaluation of installation Self-Assessment Checklists IAW
AFIMSC/IG requirements.
1.2.22.4. Prepare analysis of installation policy implementation and provide AF/A4CA
feedback/recommendations through the Management Internal Control Toolset.
1.2.22.5. Develop Integrated Manpower Requirements Documents and conduct housing
studies, plans, and analyses to include the FHMP, HRMA, HCP, and DMP.
1.2.22.6. Validate and execute FH and UH projects in compliance with the FHMP and
DMP.
1.2.22.7. Certify that project economic analyses are completed for installation FH and UH
MILCON projects. Certification authority may not be further delegated.
1.2.22.8. Assist installations in developing and coordinating Memoranda of Agreement,
or other alternatives, to ensure compliance with Section 106 of the National Historic
Preservation Agency. (T-0) This applies to installations with government-controlled and
privatized housing.
1.2.22.9. Develop supporting documentation for the Program Objective Memorandum and
Budget Estimate Submission in support of AFIMSC/RM.
1.2.22.10. Validate installation housing budget requests including GOQ requirements in
the annual execution plan to ensure compliance with AF policy and program requirements.
1.2.22.11. Execute eMH Intermediate HQ-level responsibilities. Ensure installations use
eMH for all housing programs and maintain accurate database information based on daily
operations and transactions.
1.2.22.12. Ensure housing inventory utilization rates meet or exceed Air Force standards.
Review, validate and submit quarterly Inventory and Utilization metrics IAW eMH
protocols.
1.2.22.13. Approve/disapprove requests for FH retention beyond 60 days after retirement
or separation.
1.2.22.14. Validate, prepare, and staff requests for the use of appropriated funds (non-FH)
in PH.
18 AFI32-6000 18 MARCH 2020
1.2.22.15. Ensure installation housing personnel attend appropriate Air Force Institute of
Technology (AFIT) housing education and AFCEC housing training courses approved by
the Housing Education Review Committee, and are adequately trained.
1.2.22.16. Participate on the Housing Education Review Committee and support AFIT
with delivery of course material as required.
1.2.22.17. Conduct PH portfolio management and report performance execution including
occupancy, ensure transaction compliance, evaluate and lead efforts for proposed changes
to project transaction documents, lead restructure, refinance and amendment analysis and
execution, and take action(s) to mitigate financial and legal risk to the AF.
1.2.22.17.1. Review and submit annual PH project owner budgets to AFCEC/CI for
approval.
1.2.22.17.2. Review base quarterly compliance checklists, tenant surveys, quarterly
project summary reports, and project action plans and conduct annual site surveys to
measure compliance with closing documents. Initiate and monitor corrective action
plans.
1.2.22.17.3. Provide MAJCOM PH portfolio scorecards, which provide a snapshot of
project performance.
1.2.22.17.4. Serve as group Management Review Committee (MRC) Co-Chair for
multiple-commands. Perform oversight role for non-AFCEC co-chaired MRCs
ensuring meetings occur as directed in transaction documents. Assists MAJCOMs,
USAFA, AFDW, and installation with outstanding issues.
1.2.22.17.5. Coordinate utility rate structure and privatized family housing unit pricing
policy between PO and the installation and AFCEC/Energy Directorate annually.
1.2.22.17.6. Verify compliance with Davis Bacon Wage Act (40 U.S.C. § 3141 et
seq.), as required. (T-0)
1.2.22.17.7. Attend Housing Oversight Group forums at a minimum semiannually, or
if necessitated by events, quarterly.
1.2.23. Air Force Civil Engineer Center, Facility Engineering Directorate (AFCEC/CF)
will execute the FH and UH construction programs, to include project management of
associated FH Construction and MILCON funding.
1.2.24. Air Force Civil Engineer Center, Planning and Integration Directorate
(AFCEC/CP) will:
1.2.24.1. Ensure Installation planning products housed within the Comprehensive
Planning Platform (e.g. District Plans, Area Development Plans) include Family Housing
and Unaccompanied Housing planning requirements.
1.2.24.2. Support development of AF-wide housing program investment strategy to ensure
MAJCOM, Air Staff, and Secretariat priorities are addressed within funding constraints
and strategic guidance.
1.2.25. Air Force Civil Engineer Center, Installation Technology Functional
Management Office (AFCEC/CT) will:
AFI32-6000 18 MARCH 2020 19
1.2.25.1. Provide O&M budget inputs and ensure payment to Navy Program Manager for
AF use of eMH for UH Program as part of Memorandum of Agreement.
1.2.25.2. Ensure integration of housing IT solution with other A4C IT requirements.
1.2.26. Air Force Institute of Technology (AFIT) will:
1.2.26.1. Provide continuing education courses in support of FH and UH housing
programs.
1.2.26.2. Facilitate the Housing Education Review Committee with AF/A4CA and
AFCEC/CIM to review and establish annual housing education and training requirements.
1.2.27. Installation Commander (hereafter referred to as "Commander") will:
1.2.27.1. Retain and use Commander Authorities relating to installation security and
mission; health, welfare, safety, and security of persons on the installation; and
maintenance of good order and discipline established in law, regulation, or military custom.
(T-0)
1.2.27.2. Use this instruction to manage and administer FH and UH facilities under their
control or jurisdiction and with broad authority to plan, program and determine the best
use of installation resources for housing programs including furnishings management. (T-
0) Commander may not exercise this authority to waive or implement policy in order to
benefit only their own housing unit or the unit of a person senior in rank. (T-1)
Commanders may delegate approval and disapproval authorities unless otherwise
specified.
1.2.27.3. Establish installation FH, UH, and furnishings management programs and
oversight of PH, with local processes and procedures IAW this instruction. (T-0)
1.2.27.4. Respond to resident concerns regarding health and life safety of FH, UH and PH.
(T-1)
1.2.27.5. Authorize and direct installation security personnel to conduct periodic security
inspections, in accordance with installation defense plan, throughout PH areas of the
installation leased to the project owner. The security inspections must be conducted by
installation security personnel in conjunction with their official duties and in compliance
with the PH project transaction documents. (T-1)
1.2.27.6. Ensure all military personnel and their families, to include eligible civilians, are
provided housing referral and relocation services and make contact with Military Housing
Office (MHO) prior to entering into a rental or lease agreement. (T-0)
1.2.27.7. Authorize inquiry into allegations of housing discrimination against applicants
for housing, render the determination of discrimination and impose restrictive sanctions for
validated complaints IAW DoD Instruction (DoDI) 1100.16, Equal Opportunity in Off-
Base Housing. This responsibility may not be delegated. (T-0)
1.2.27.8. Ensure adequacy standards for FH and UH facilities are met. (T-0)
1.2.27.9. Coordinate on installation housing planning documents to include the installation
HRMA, HCP, FHMP, and DMP. (T-1)
20 AFI32-6000 18 MARCH 2020
1.2.27.10. Provide appropriated funds to operate and maintain UH and furnishings
management to support base wide requirements. (T-0) Ensure FH appropriated O&M and
investment funding is budgeted annually to AFIMSC to support installation management
and housing improvements. (T-0)
1.2.27.11. Establish a MHO within Civil Engineer Squadron/Group (CE) under the CE
Installation Management Flight and provide manpower authorizations for daily operations
for FH and UH programs including furnishings management and oversight of PH. (T-1)
1.2.27.12. Ensure adherence to requirements set forth in the AF Personnel Center (AFPC)
Developmental Special Duty Nomination and Selection Program Personal Services
Delivery Guide to select members for Airmen Dormitory Leader positions. (T-1)
1.2.27.13. Provide suitable office and warehouse spaces that meet AF and DoD standards
to accommodate FH, UH, and furnishings management operations. (T-1)
1.2.27.14. Rely on the local community first to provide housing for DoD families assigned
to AF installations in CONUS and non-foreign locations. (T-0)
1.2.27.15. Rely on the local community where appropriate for DoD families in foreign
locations. Assist in the development of a Business Case Analysis to determine housing
requirements. (T-1)
1.2.27.16. House unaccompanied Airmen in grades E-1 through E-3 and E-4 with less than
3 years of service in government-controlled UH. (T-1)
1.2.27.17. Provide and maintain Unaccompanied Officer Quarters and Unaccompanied
Non-Commissioned Officer Quarters as part of UH inventory where required. (T-2)
1.2.27.18. Establish when members are required to reside on base for reasons of military
necessity, readiness, or discipline. (T-1)
1.2.27.19. Establish Key and Essential (K&E) positions and military necessity for K&E
and command personnel to reside on the installation. (T-1)
1.2.27.20. Develop a base supplement to this instruction as required and identify K&E
including command positions. (T-1)
1.2.27.21. As appropriate, establish an installation GOQ Management Team comprised of
points of contact (POCs) from the installation MHO and PH project owner to effectively
manage and provide services for GOQs. (T-1)
1.2.27.22. Establish local standards for fixtures, finishes and upgrades for government-
owned GOQs. (T-1)
1.2.27.23. Ensure base agencies involved in GOQ management use appropriate funding,
and report GOQ expenses as required. (T-0)
1.2.27.24. Ensure BCE (or deputy), MHO Manager, and GOQ Management Team
members complete the AFIT-provided GOQ management course. (T-1)
1.2.27.25. Enforce mandatory use of the DoD designated housing information
management system, Enterprise Military Housing (eMH), as the approved Defense
Business System and authoritative data source for housing assets in DoD real property
databases. (T-0)
AFI32-6000 18 MARCH 2020 21
1.2.27.26. Maintain optimum utilization of government-owned housing assets to include
a rate of 98 percent occupancy for FH, a rate of 95 percent for all priorities in dormitories,
Unaccompanied Officer Quarters and Unaccompanied Non-Commissioned Officer
Quarters, and a minimum utilization rate of 95 percent for Priority 1 and 2 personnel. (T-
1)
1.2.27.27. Implement mandatory housing assignment policy for FH in overseas locations
to ensure optimum utilization of 98 percent. (T-1) Commander shall not mandatorily
assign members to homes that have a Facility Condition Index adequacy score of less than
60. (T-1) Notify AF/A4C when implemented or acquire waiver if required. (T-1)
1.2.27.28. Approve annual redistribution assessment for FH and space allocation
assessment for UH to ensure optimal utilization. (T-1)
1.2.27.29. Establish local procedures for screening those members who are determined
eligible for “Housing Flexibility for Certain Armed Forces Members with Dependents,
Permanent Change of Station (PCS) within the United States” in accordance with Title 37,
U.S.C. § 403a as implemented by DoDI 1315.18, Procedures for Military Personnel
Assignments (hereafter referred to as “Housing Flexibility”). (T-0) Advanced and delayed
dependent housing allowance waivers are further implemented by the Joint Travel
Regulations (JTR), para. 100915. (T-0)
1.2.27.30. Approve/disapprove requests for a member-disclosed sex offenders to reside in
FH, UH, and PH after coordination with the Staff Judge Advocate, Air Force Office of
Special Investigations (AFOSI), Security Forces, and the Force Support Squadron.
Authority may not be delegated. (T-1)
1.2.27.31. Establish local Service Dog policy incorporating AF policies. (T-0)
1.2.27.32. Establish local pet policy incorporating AF policies. (T-1)
1.2.27.33. Establish local commercial activities policy specific to FH, UH, and PH. (T-1)
1.2.27.34. Establish local policy regarding personal preference options for FH. (T-1)
1.2.27.35. Direct government-funded local moves and Non-Temporary Storage IAW JTR,
this AFI, and PH transaction documents. (T-0) Approval authority may be delegated to
the installation MHO Manager.
1.2.27.36. Authorize UH Priority 1 and 2 personnel to relocate off-base with allowances
when the minimum utilization rate for Priority 1 and 2 personnel exceeds 95 percent. (T-
1) Approval authority may be delegated, in writing, to the BCE or MHO Manager to
approve relocation of Priority 2 personnel. The Commander must authorize the relocation
of Priority 1 personnel. (T-1)
1.2.27.37. Establish a single base-wide waiting list for UH personnel desiring to reside in
community housing with allowances. (T-1)
1.2.27.38. Approve UH requests for off-base residency (with allowances), hardship and
priority assignments to UH. (T-1) Approval authority may be delegated, in writing, to the
mission support group commander or equivalent, but disapproval action remains with the
Commander.
22 AFI32-6000 18 MARCH 2020
1.2.27.39. Ensure UH assignments are being accomplished without regard to race, color,
religion, national origin, sex, or sexual orientation (except to provide privacy between
members or to avoid adjoining room assignment to opposite gender). (T-0)
1.2.27.40. Establish dormitory inspection criteria and ensure subordinate commanders
conduct inspections. (T-1)
1.2.27.41. Establish a bay orderly program. (T-1)
1.2.27.42. Establish local social visitor policy incorporating AF policies. (T-1)
1.2.27.43. Establish a dormitory resident morale program and ensure all subordinate
commanders, as applicable, visit respective residents at least monthly. (T-1)
1.2.27.44. Establish Dormitory Councils. (T-1)
1.2.27.45. Implement surplus UH policy. (T-0) In concert with the MAJCOM and
AFCEC/CIM, identify and determine disposition of surplus UH and ensure appropriate
approvals are obtained. (T-1)
1.2.27.46. Lease or contract for UH facilities, as required. (T-2)
1.2.27.47. Approve 5-year long range furnishings plans for FH and O&M facilities. In
OCONUS locations, include community housing support. (T-1)
1.2.27.48. Ensure a Report of Survey is completed for suspected lost, damaged or
destroyed government property. (T-0)
1.2.27.49. Approve and disapprove the following member requests associated with FH.
(T-1) Commanders may delegate approval and disapproval authority unless otherwise
stated below.
1.2.27.49.1. FH retention and termination requests. Disapproval authority may be
delegated no lower than the mission support group commander or equivalent. (T-1)
1.2.27.49.2. Requests for hardship consideration. Disapproval may not be delegated.
(T-1)
1.2.27.49.3. Waivers to 1-year mandatory residency requirement. (T-1)
1.2.27.49.4. Waivers associated with involuntary relocations. (T-1)
1.2.27.49.5. Requests for members evicted from FH to reapply for housing. (T-1)
1.2.27.49.6. Permanent redistribution of FH. (T-1)
1.2.27.49.7. Waivers to 30-day limit of social visits in FH. (T-1)
1.2.27.49.8. Requests to replace carpeting in FH (non-GOQs) in less than 7 years. (T-
1)
1.2.27.49.9. Requests for live-in child care provider. (T-1) Approval authority may
not be delegated below the mission support group commander or equivalent.
1.2.27.50. Establish and co-chair with the PH project owner, the Management Review
Committee for single-base PH projects ensuring functional area OPR support. (T-1) May
not be delegated below Installation Vice Commander.
AFI32-6000 18 MARCH 2020 23
1.2.27.51. Establish and co-chair with the PH project owner, the Installation Management
Review Committee for each base in a grouped PH project.
1.2.27.52. Establish Privatized Housing Resident Advocate as part of the command staff
(see paragraph 6.7) and Resident Councils (see paragraph 6.8).
1.2.27.53. Establish routine partnering meetings with the PH project owner to resolve local
and day-to-day issues. (T-1)
1.2.27.54. Communicate pertinent health and life safety issues and work orders and
significant trends in PH to MAJCOM/CC and AFCEC/CIM, at least quarterly.
1.2.27.55. Review annual operating budget and Capital Repair and Replacement (plan and
budget) and provide comments to AFCEC/CI.
1.2.27.56. Determine quarterly Commander Evaluation score IAW AFCEC/CIM
guidance and established survey parameters for Performance Incentive Fees. May not be
delegated below Installation Vice Commander. (T-1)
1.2.27.57. Participate with AFCEC/CI in resolving transactional disputes with the PH
project owners IAW transaction and delegation documents. (T-1)
1.2.27.58. Establish local credentialing procedures associated with non-DoD affiliated
persons leasing PH and ensure application of base access procedures for all PH residents
and PH project owner personnel. (T-0)
1.2.27.59. Review annual PH resident satisfaction survey results and AFCEC-approved
project owner action plans to ensure installation and resident concerns are addressed. (T-
1)
1.2.27.60. Consult on any proposed standardization products developed by AFCEC/CI
Portfolio Management. (T-1)
1.2.27.61. Request approval for use of appropriated funds in PH. (T-0)
1.2.27.62. Sign the Certificate of Compliance for Critical Planning Actions after
Installation Facilities Board approval. (T-1)
1.2.27.63. Approve antiterrorism and mission-related permanently installed
communications requirements for FH units. (T-1)
1.2.27.64. Ensure that the Facilities Board reviews the Military Family Housing Program
in accordance with AFI 32-1015, Integrated Installation Planning.
1.2.27.65. Serve as the office of responsibility for Privatized Housing Resident Advocate
duties.
1.2.27.66. Review annually the mold mitigation plan and pest control plan of each PO
managing housing units for the installation. Notify the PO and AFCEC/CI if deficiencies
are identified in either plan. (T-0)
1.2.27.67. Upon request by the MHO Manager, use assigned bio-environmental personnel
or contractor equivalent at the installation to test housing units for mold, unsafe water
conditions, and other health and safety conditions. (T-0)
1.2.28. Installation Command Chief Master Sergeant (CCM) will:
24 AFI32-6000 18 MARCH 2020
1.2.28.1. Serve as the senior enlisted advocate for the UH program. (T-1)
1.2.28.2. Establish base level review and validation program for eligible members
nominated through the Developmental Special Duty program for Airmen Dormitory
Leader positions and include MHO Manager in the selection process. (T-1)
1.2.28.3. Coordinate with squadron commanders and first sergeants on health, safety, and
morale issues affecting dormitory residents. (T-1)
1.2.28.4. Chair the Installation Dormitory Council and brief senior leadership on enlisted
UH matters. (T-1)
1.2.29. Privatized Housing Resident Advocate will:
1.2.29.1. Serve as the point of contact to assist military members and their families
residing in PH who seek solutions to unresolved problems, concerns and needs.
1.2.29.2. Consult with member or member’s dependents on landlord/tenant rights as
contained in laws, privatization agreements, DoD and AF regulations when requested.
1.2.29.3. Take a proactive approach to ensure the concerns of military members and their
families regarding PH are addressed and elevated to the appropriate levels within the chain
of command.
1.2.29.4. Document resident concerns with PH, perform trend analysis, identify
opportunities for improvement and provide feedback to the Installation Commander and
other government officials as required.
1.2.29.5. Inform the Commander when a resident complaint may involve reasons for
litigation.
1.2.29.6. Plan, schedule and coordinate activities associated with PH Resident Councils
and participate in housing advocacy activities.
1.2.29.7. Assist with public relations involving PH residency to promote members’
awareness of housing resources.
1.2.29.8. In concert with base Public Affairs office, monitor social media related to PH
concerns.
1.2.29.9. When requested by the military member or family, work with the installation
Exceptional Family Member Program (EFMP) coordinator, MHO and the privatized
project owner to address specific privatized housing requirements to support their unique
needs.
1.2.30. Squadron Commander (may delegate responsibilities to first sergeant) will:
1.2.30.1. Advocate and enforce good order and discipline of their squadron members
assigned to UH quarters. (T-1)
1.2.30.2. Establish a dormitory inspection program, perform room and campus
inspections. (T-1)
1.2.30.3. Perform morale visits to dormitory facilities IAW Commander-established
criteria. (T-1)
1.2.30.4. Endorse dormitory member waiver and hardship requests. (T-1)
AFI32-6000 18 MARCH 2020 25
1.2.30.5. Perform dormitory room termination procedures for any member who is unable
to satisfactorily terminate the room assignment under normal conditions. (T-1)
1.2.30.6. Approve requests to reside off base without entitlements prior to entering into
any rental agreement. (T-1)
1.2.31. Installation Military Treatment Facility Commander will:
1.2.31.1. Address housing resident medical and environmental health concerns through
Primary Care Managers. (T-1)
1.2.31.1.1. If, after appropriate evaluation, the housing resident presents as a patient
with evidence of FH, UH, or PH-induced exposure to an unremediated health hazard,
the Installation Occupational and Environmental Medicine Consultant (IOEMC), the
Chief of Aerospace Medicine (SGP), occupational medicine physician or his/her
delegated will initiate an evaluation of that facility. (T-1)
1.2.31.1.2. The IOEMC will work with the installation Bioenvironmental Engineering
(BE) Flight and the MHO to determine appropriate follow-up actions to minimize
patient exposure. (T-1)
1.2.31.2. Consult on housing resident concerns for environmental health including indoor
air quality, mold exposure, radon, or similar when not addressed to the residents’
satisfaction by the MHO or Privatized Housing Resident Advocate. (T-1)
1.2.31.3. Assign a representative to the Management Review Committee as described in
paragraph 6.5.
1.2.32. Installation Staff Judge Advocate will:
1.2.32.1. Staff Judge Advocates advise installation commanders on installation-specific
housing privatization management issues, including but not limited to the commander's
authorities over privatized housing, and policies and issues arising from the management
of Air Force Housing Programs. Staff Judge advocates are strongly encouraged to engage
with SAF/GCN and AF/JA to ensure consistency with the transaction documents and, to
the extent possible, uniformity of application of policy throughout the Air Force.
1.2.32.2. Staff Judge Advocates provide assistance to residents of family, unaccompanied,
and privatized housing, in accordance with AFI 51-304, Legal Assistance, Notary,
Preventive Law, and Tax Programs.
1.2.32.3. Nothing in paragraph 1.2.32. or its subparagraphs is inconsistent with
Headquarters Air Force Mission Directive (HAFMD) 1-14, General Counsel and The
Judge Advocate General.
1.2.33. Installation Defense Force Commander will:
1.2.33.1. Provide security, force protection and police services for PH IAW applicable
jurisdictions and project transaction documents. (T-0)
1.2.33.2. Ensure background checks for all PH Other Eligible Tenant categories (see
paragraph 6.9.2 Other Eligible Tenants) and PH project owner personnel are
accomplished and identification/access cards issued. (T-0)
26 AFI32-6000 18 MARCH 2020
1.2.33.3. Advise leadership and coordinate on all requests to allow sex offenders to reside
in housing. (T-0)
1.2.33.4. Provide annual response data to Security Forces Resource Advisor to compute
annual updates for reimbursable costs for security services, unless otherwise stated in
transaction documents. (T-0)
1.2.33.5. Review changes to lease agreements for Other Eligible Tenants pertaining to
installation access. (T-1)
1.2.34. Base Civil Engineer (BCE) will:
1.2.34.1. Take action to establish an MHO within Civil Engineer Squadron/Group (CE)
under the CE Installation Management Flight and ensure there is adequate manpower
authorizations to manage FH and UH programs including furnishings management and
provide oversight of PH. (T-1)
1.2.34.2. Ensure housing personnel complete appropriate AFIT housing education
courses, AFCEC training, and other courses identified as requirements. (T-1)
1.2.34.3. Attend the AFIT GOQ Management course when assigned to an installation
supporting GOs (T-1). May be delegated to Deputy BCE.
1.2.34.4. Approve FH O&M and non-FH O&M budget requirements to AFIMSC to
effectively maintain housing assets and provide housing services. (T-1) Identify and
advocate FH construction and UH MILCON projects to MAJCOMs, AFIMSC and
AFCEC/CIM IAW established protocols. (T-1)
1.2.34.5. Ensure local procedures are established to manage FH, UH, and furnishings
management operations. (T-0)
1.2.34.6. Ensure GOQ management procedures are established that provide daily control
of GOQ expenditures and cost accounting for all limitations. (T-0)
1.2.34.7. Certify GOQ expenditures by signing AF Form 3826, Quarterly Cost Report for
General Officer Quarters. (T-0)
1.2.34.8. Ensure the housing office is utilizing eMH for daily operations, maintaining an
accurate database, and providing inventory and utilization data, GOQ cost reporting
information, etc. to installation leadership as required. (T-0)
1.2.34.9. Support the PH Management Review Committee, Installation Management
Review Committee, and partnering meetings IAW transaction documents or other
established guidance. (T-1)
1.2.34.10. Ensure fire protection services are provided to PH located within the Installation
boundaries under proprietary or exclusive federal jurisdiction IAW applicable jurisdictions
and project transactions documents. (T-0)
1.2.34.11. Certify FH carpet less than 7 years requires replacement and that the new carpet
meets AF standards. (T-1)
1.2.34.12. Review and certify the annual furnishings management section inventory and
assessment. (T-1)
AFI32-6000 18 MARCH 2020 27
1.2.34.13. Ensure unaccompanied housing and military family housing requirements are
captured in the Comprehensive Planning Platform.
1.2.35. Military Housing Office (MHO) Housing Manager will:
1.2.35.1. Administer the Air Force Housing Programs for FH, UH, and provide oversight
of PH projects. (T-0)
1.2.35.2. Serve as the office of primary responsibility for installation housing programs,
advocate on behalf of all military members and families for safe, affordable, and quality
housing. Implement local policy and operating procedures for housing operations IAW
AF policy. (T-0) Approve requests IAW delegated authorities provided by the
Commander. (T-0)
1.2.35.3. Ensure DoD personnel and their families receive equal housing opportunities
IAW DoDI 1100.16, Equal Opportunity in Off-base Housing. (T-0) Assist in processing
inquiry into allegations of housing discrimination against applicants for community
housing and recommend action to the Commander. (T-0)
1.2.35.4. Provide DoD personnel and their families, to include eligible civilians, housing
referral and relocation services to assist members in locating suitable housing. (T-0)
1.2.35.5. Assist in the mediation of complaints by members associated with FH, UH,
community, or PH. (T-1) Will be the first point of contact for all complaint resolution
issues to include those from PH residents. When all resources have failed to satisfactorily
resolve issues, the MHO shall ensure the PH residents are aware that the Privatized
Housing Resident Advocate is the next source for assistance. (T-1)
1.2.35.6. Assist the DoD Executive Agent, the Secretary of the Army, with administering,
managing and executing the Homeowners Assistance Program. (T-0)
1.2.35.7. Utilize eMH housing management modules and components to perform daily
housing operations, maintain database accuracy, and provide reporting information as
required. (T-0)
1.2.35.8. Use eMH to collect, record, and report GOQ expenditures. (T-0)
1.2.35.9. Budget, advocate, control, and authorize expenditures, as applicable, for housing
programs. Ensure statutory and minor alteration limitations to ensure compliance. (T-0)
1.2.35.10. Participate in the development of the HRMA, HCP, FHMP, and DMP. (T-1)
1.2.35.11. Ensure Commander approves FH and O&M 5-year long range furnishings
plans. (T-1)
1.2.35.12. Identify, budget, advocate, and monitor programs to replace, improve, operate,
maintain, and repair housing assets. (T-1) Use Commander-approved FH and O&M 5-
year long-range plans to support furnishings requirements. (T-1)
1.2.35.13. Serve as the installation OPR for the annual Basic Allowance for Housing
(BAH) data collection process. (T-0)
1.2.35.14. Assist eligible Armed Forces Service Members and/or qualifying dependents
with Housing Flexibility. (T-0)
28 AFI32-6000 18 MARCH 2020
1.2.35.15. Advise the installation Community Action Team (CAT) on housing issues. (T-
1)
1.2.35.16. Provide housing personnel with installation-specific training, and ensure
completion of appropriate AFIT housing education courses and AFCEC training. (T-1)
1.2.35.17. Work in concert with Installation CCM to ensure nominative Developmental
Special Duty members meet the quality force indicators and leadership traits required of
an Airmen Dorm Leader (ADL) and participate as a board member. (T-1)
1.2.35.18. Validate and certify housing allowance documents IAW JTR and this AFI. (T-
0)
1.2.35.19. Ensure military and civilian housing applicants disclose all names of persons
who will reside in FH, UH or PH. Ensure written attestation by applicant that the applicant
has disclosed if any resident listed as residing in FH, UH, or PH is a sex offender and
registered, or required to register, on the National Sex Offender Public website maintained
by the United States Department of Justice, www.nsopw.gov, and the State Sex Offender
Registry. (T-0)
1.2.35.20. Provide FH and UH residents information regarding environmental hazards and
potential safety and health issues. Notify applicable base agencies of resident concerns.
(T-1)
1.2.35.21. Conduct quarterly reconciliation actions, in conjunction with base Financial
Services Officer, for members assigned to FH and UH drawing BAH. (T-1)
1.2.35.22. Advise civilians authorized housing allowances that those allowances are
forfeited when assigned to FH and UH. (T-0) See paragraph 10.2.13 for further
information on rental charges for civilians assigned to government-controlled housing.
1.2.35.23. Establish procedures to collect rental charges for FH and UH when applicable.
(T-0)
1.2.35.24. Provide annual redistribution assessment for FH and space allocation
assessment for UH to maximize utilization for Commander approval. (T-1)
1.2.35.25. Provide FH and UH residents a housing brochure, the Environmental Protection
Agency (EPA) pamphlet, “A Brief Guide to Mold, Moisture and Your Home,” and
installation environmental fact sheets upon assignment to quarters, and ensure members
acknowledge resident responsibilities and liability upon receipt. (T-1)
1.2.35.26. Provide oversight of PH projects IAW the installation housing privatization
transaction documents as identified by AFCEC/CIM and this AFI. (T-1)
1.2.35.26.1. Ensure members and their families are aware of PH and provide target
tenant applicant information to PH property management office when applicant
provides consent of release of Personally Identifiable Information in writing. (T-1)
1.2.35.26.2. Provide the Military Housing Privatization Initiative Tenant Bill of Rights
document, the Military Housing Privatization Initiative Tenant Responsibilities
document, and the EPA pamphlet, “A Brief Guide to Mold, Moisture and Your Home”.
AFI32-6000 18 MARCH 2020 29
1.2.35.26.3. Review annual PH resident survey results and ensure installation and
resident concerns are addressed in the AFCEC-approved project owner action plans.
(T-1) Identify and ensure discussion item included in the Management Review
Committee, Installation Management Review Committee, and partnering meetings. (T-
1) Identify and recommend to Commander any items of responsibility by the MHO.
(T-1)
1.2.35.26.4. Review PH work orders, and report health and life safety work orders to
the Commander for command awareness. (T-1)
1.2.35.26.5. Review annual operating budget and provide comments to the
Commander.
1.2.35.26.6. Serve as the AF functional OPR at the installation level to facilitate the
Installation Management Review Committee and Management Review Committee
meetings and partnering meetings. (T-1)
1.2.35.26.7. Submit the Commander-approved quarterly compliance checklist to
AFCEC/CIM. (T-1)
1.2.35.26.8. Identify and coordinate on proposed transaction documents changes. (T-
1)
1.2.35.26.9. Review annual project owner budgets and provide input for submittal to
Commander. (T-1)
1.2.35.26.10. Ensure fire, policy and utility information is provided to AFCEC/CIM
for establishing annual reimbursements. (T-1)
1.2.35.26.11. Staff the Commander’s recommendation for the Performance Incentive
Fee award to the approval authority. (T-1)
1.2.35.26.12. Ensure appropriate project permits are on file as required. (T-1)
1.2.35.26.13. Review Extraordinary Costs & Expenditures report provided by project
owner and discuss during the PH Management Review Committee, and Installation
Management Review Committee meetings. (T-1)
1.2.35.26.14. Establish procedures with Security Forces on processing requests for
base access for PH project owner personnel, subcontractors, and potential non-DoD
residents as required. (T-1)
1.2.35.26.15. Coordinate with the installation planner to integrate the Family Housing
Master Plan (see paragraph 11.2.3) and Dorm Master Plan (see paragraph 11.21.7) with
installation planning efforts.
1.2.35.27. Successfully complete the course “Certified Military Housing Inspector
(CMHI)” offered by Military Housing and Lodging Institute (MHLI).
1.2.36. Unaccompanied Housing (UH) Management Section, including UH
Manager/Superintendent, and Airmen Dorm Leaders (ADLs) will:
1.2.36.1. Manage daily operations of permanent party UH facilities to include dormitories,
Unaccompanied Non-Commissioned Officer Quarters and Unaccompanied Officer
30 AFI32-6000 18 MARCH 2020
Quarters to maintain optimal utilization, and use eMH for all transactions and reporting
requirements. (T-0)
1.2.36.2. Perform facility management for UH, Maintenance and Repair (M&R)
requirements to include Change of Occupancy Maintenance, under their control IAW AFI
32-1001, Civil Engineer Operations. (T-1)
1.2.36.3. Ensure resident compliance with applicable directives and policy. (T-0)
1.2.36.4. Assess good order and discipline and exercise general supervision over residents.
Mentor residents and assist them in their adjustment to military life, the development of
military attitude and their enhancement of social skills. (T-1)
1.2.36.5. Closely interact with and maintain liaison with first sergeants, squadron
commanders, and wing CCMs and advise Commander on UH program. (T-1)
1.2.36.6. Manage permanent party rooms authorized for temporary diversion. (T-1)
1.2.36.7. Maintain accountability of supplies and furnishings issued by Furnishings
Management Section and turn-in all unserviceable items to Furnishing Management. (T-
0)
1.2.36.8. Manage BAH waiting list for unaccompanied personnel requesting to reside off
base. (T-1)
1.2.36.9. Provide and ensure accuracy of data for DMP. (T-1)
1.2.36.10. Serve as an advisor on various dormitory councils. (T-1)
1.2.36.11. Assist members determined eligible under Housing Flexibility for assignment
to UH. (T-0)
1.2.37. Furnishings Management Section Managers will:
1.2.37.1. Manage daily operations including warehouse facility and provide furnishings
and appliances to eligible personnel. (T-1)
1.2.37.2. Serve as the OPR to purchase, maintain, and dispose of furnishings for FH and
UH programs. (T-1)
1.2.37.3. Serve as installation primary custodian for GOQ furnishings, includes SCP
tableware and linen. (T-1)
1.2.37.4. Conduct annual inventory and assessment of 100 percent of furnishings issued
to supported agencies and in warehouse, and prepare plan for acquisition, repair or disposal
of items based on the assessment. (T-1) Supported agencies must assist Furnishings
Management Section with the inventory and assessments to ensure accountability and
condition of issued items. (T-1) Furnishings Management Section will perform a
semiannual inventory of high value or pilferable items. (T-1)
1.2.37.5. Develop FH and O&M 5-year long range furnishings plans for Commander
approval. In OCONUS locations, include community housing support. (T-1)
1.2.37.6. Maintain furnishing back-up stock not to exceed maximum allowance of three-
percent per item for all furnishings items. (T-1) This does not apply to GOQ supplemental
furnishings items.
AFI32-6000 18 MARCH 2020 31
1.2.37.7. Establish a furnishings repair program. (T-1)
1.2.37.8. Provide support for the lodging program as requested by Force Support Squadron
Commander, and as approved by the MHO Manager and BCE. (T-1)
1.2.38. Tableware Program and Amenities Representative 11th Wing Logistic Readiness
Squadron (11 WG/LRS) will:
1.2.38.1. Manage the AF SCP Tableware Program to include budget, inventory
accountability, issuance, replacement and disposal. (T-0)
1.2.38.2. Ensure inventory accountability for Air Force tableware, including on-hand
inventory, issuances, replacement, and disposal. (T-0)
1.2.38.3. Identify budget requirements for the AF Tableware Program, through Air Force
District Washington (AFDW) to AFCEC. (T-0)
1.2.38.4. Provide AF/A4CA, AFCEC and installation MHO Manager an annual inventory
with costs for all SCP residences. (T-1)
1.2.39. Installation Wing, CE, and Security Forces Resource Advisors (RA) will ensure
installation level information associated with fire, police, and utility reimbursements are
provided to AFCEC/CIM and the MHO Manager in support of PH. (T-0)
1.2.40. Civil Engineer Resource Advisors will:
1.2.40.1. Support the MHO Manager in the development of housing budgets as needed.
(T-1)
1.2.40.2. Provide MHO Manager monthly information on expenditures for GOQs. (T-1)
1.2.41. Furnishings Management Supported Agencies will maintain control of
furnishings in their respective facilities, assist Furnishings Management Section in
conducting annual inventory and condition assessments, and turn-in all unserviceable
furniture to the Furnishing Management Section. (T-1)
1.2.42. Housing Residents (FH & UH) will:
1.2.42.1. Receive and Acknowledge receipt in writing of: the EPA pamphlet: A Brief
Guide to Mold, Moisture and Your Home, installation environmental fact sheets, the
housing resident brochure, and resident responsibilities and liabilities, at the time of
assignment. (T-0)
1.2.42.2. Perform housekeeping IAW installation standards and report maintenance and
repair requirements in sufficient time to minimize damage to facility. (T-1) Account for
personal, family and guest conduct, conserve utilities, report furnishings maintenance
needs, and follow fire, health, security, and safety instructions. (T-1)
1.2.42.3. Participate in the development and review of annual and long-range plans for
their GOQ to identify M&R and furnishings requirements. (T-2) For GOQs, review
quarterly expenditures and sign AF Form 3826 to acknowledge expenditures. (T-1)
1.2.43. Housing Residents (PH) will:
1.2.43.1. Receive and Acknowledge receipt in writing of: Military Housing Privatization
Initiative Resident Bill of Rights document, “Resident Responsibilities and Liabilities”
32 AFI32-6000 18 MARCH 2020
document, the EPA pamphlet: A Brief Guide to Mold, Moisture and Your Home with any
supporting installation fact sheets, and all pertinent Environmental Hazard Disclosures at
the time of referral.
1.2.43.2. Identify maintenance and repair requirements IAW the established work order
system identified by the PO and IAW lease document. Track and monitor work status and
completion, notifying MHO if work order is closed without work being satisfactorily
completed.
1.2.44. Enlisted Aides will represent the GOQ resident, as directed by the resident, and
work closely with the GOQ Management Team on daily support of GOQ operations to
ensure requirements are identified. (T-1)
AFI32-6000 18 MARCH 2020 33
Chapter 2
GENERAL POLICY FOR HOUSING PROGRAMS
2.1. Policy. The Air Force policy, IAW Department of Defense Manual 4165.63, Department of
Defense Housing Management, is to ensure that eligible service members, their families, and
eligible civilians have access to affordable, quality housing facilities and services consistent with
grade and dependent status and generally reflecting contemporary community living standards.
Commanders have responsibility for their military housing programs with broad authority to
decide the best use of resources to provide access to housing for eligible personnel and their
families.
2.2. Military Housing Office (MHO). The Commander must ensure a MHO is established to
support and provide services to military members and their families. (T-0) The Commander and
the BCE must ensure personnel are provided with education and training opportunities to meet
OSD and AF competency standards. (T-1)
2.2.1. Military Housing Office Organizational Structure. The BCE and the MHO
Manager ensure the following sections are in place to provide housing assistance and perform
property management actions. (T-1)
2.2.1.1. Family Housing (FH) Management Section.
2.2.1.2. Unaccompanied Housing (UH) Management Section.
2.2.1.3. Furnishings Management Section.
2.2.2. Housing Manpower Authorizations. Installation housing management is the
responsibility of the MHO aligned under the Installation Management Flight within the Civil
Engineer Squadron or Civil Engineer Group. MHOs currently earn manpower authorizations
based on two manpower standards.
2.2.2.1. Installations with government-controlled housing use Air Force Manpower
Standard 44H3 Housing Flight. Installations with PH use Air Force Manpower Standard
44H3 Housing Flight with Privatized Housing. For FH privatization oversight, the MHO
Manager and positions performing PH oversight are considered inherently governmental.
2.2.2.2. Positions earned in support of FH are directly cited and paid from AF housing
appropriation (P-721).
2.2.2.3. Positions earned in support of UH are considered inherently governmental and
paid from 3400 O&M funding, specifically PE xx553F.
2.2.2.4. Positions earned in support of Furnishings Management are paid from 3400 O&M
funding, specifically PE xxx79F.
2.2.3. Unaccompanied Housing Management Manpower. UH Management personnel are
in positions referred to as Airmen Dorm Leader (ADL) with the Air Force Specialty Code
8H000. The term Airmen Dorm Leader is equivalent to, and may be used synonymously with,
Unaccompanied MHO Manager.
34 AFI32-6000 18 MARCH 2020
2.2.3.1. Installations follow the requirements set forth in the Air Force Personnel Center
Developmental Special Duty Nomination and Selection Program Personnel Services
Delivery Guide when selecting members to the position of ADL. (T-1)
2.2.3.2. ADLs are assigned for three years per the Air Force Enlisted Classification
Directory (Assignment Availability Code 50).
2.2.3.3. Manpower authorizations are inherently governmental. Manning is primarily
military to provide for mentoring and leadership responsibilities. At least one civilian
authorization is appropriate for program continuity. (T-1)
2.2.3.3.1. As a minimum, designate a Master Sergeant or civilian equivalent as the UH
Management Section Chief/UH Management Section Superintendent.
2.2.3.3.2. As a minimum, designate one civilian as a UH Manager (if not as the UH
Management Section Chief) as appropriate based on total manpower authorizations.
2.2.3.3.3. All other UH Managers are limited to NCOs (Technical and Staff Sergeants).
2.2.4. Furnishings Management Manpower. The Commander must allocate manpower
within the MHO for furnishings management, and ensure furnishings management is
performed by government personnel or by government contract. (T-1) Incumbents of FH and
UH manpower authorizations shall not be functionally responsible for furnishings management
as an additional duty. (T-1)
2.2.5. Housing Education and Training. AF/A4CA, in concert with the AFIT and
AFCEC/CIM, identify required education and training programs in support of FH, UH and PH
oversight.
2.2.5.1. The Housing Education Review Committee will meet annually to establish the
following year’s education and training program and schedule. (T-1)
2.2.5.2. All housing personnel are required to attend AFIT functional education courses at
least once every three years to ensure proficiency in their primary area of responsibility.
Housing personnel with any facility (government controlled, privatized, or community)
inspection responsibilities will complete the identified course to become a certified military
housing inspector. (T-1) The MHO Manager must ensure members secure training slots as
appropriate. (T-1)
2.2.5.3. ADLs must enroll in the Unaccompanied Housing Leadership (in-residence)
course and the Unaccompanied Housing Management courses conducted by the Air Force
Institute of Technology upon assignment selection. (T-1) Note: This applies to both
Developmental Special Duty selects and OCONUS remote location hires.
2.2.5.4. AFIT education courses are offered to contract and PO personnel, and funded by
the individual company.
2.3. Enterprise Military Housing (eMH). IAW the 16 April 2014 Undersecretary of Defense,
Acquisition, Technology and Logistics memo (see Attachment 15.25), eMH is the DoD enterprise
information technology system for operations and inventory management of DoD housing; all
other programs are prohibited. (T-0) The eMH system is the authoritative data source for housing
assets in the DoD Real Property database. All organizational levels, including installation,
AFI32-6000 18 MARCH 2020 35
intermediate and Air Staff, must use eMH to record, manage, monitor, and track housing
operations and actions for all accompanied and unaccompanied housing programs.
2.3.1. The MHO will use all modules and components in eMH to perform daily operations
and management of assets. (T-0)
2.3.2. The MHO Manager must develop a quality assurance program to ensure data integrity
and to maintain timely and accurate information in eMH. (T-1) Intermediate HQ must ensure
installations are using eMH as required. (T-1)
2.3.3. AF eMH Business Rules outlining the mandatory use of all fields and modules and
processes for reporting are located on the AF/A4C Portal, Housing Program Group Website
(see Attachments 15.5, 15.6, 15.7, 15.10, 15.11, 15.15, 15.17, and 15.23).
2.3.4. FH and UH occupancy and utilization are reported semiannually, and GOQ costs are
reported quarterly. (T-1)
2.3.4.1. The housing IT system will also be used to justify funding, manage change of
occupancy timelines, and support construction, demolition, and renovation of assets.
2.3.4.2. Ensure inventory reported within eMH is coordinated with Real Property database
on an annual basis IAW AFI 32-9005, Real Property Accountability (see Attachment
15.6). (T-1)
2.3.5. MHO personnel will use eMH training clips available on the eMH home page under
Housing Training Tools Module. (T-1)
2.3.6. MHO personnel with GOQ management responsibilities will complete the eMH
General and Flag Officer Module training clips available on the eMH home page at least once
every two years and provide the certificate of completion to MHO manager and BCE as
appropriate. (T-1)
2.4. Government-Controlled Housing Utilization. The AF goal is to maximize utilization of
government-controlled housing. For FH, the goal is at least 98 percent occupancy and for UH, 95
percent occupancy.
2.4.1. Perform Family Housing utilization reporting according to the criteria within the eMH
system (see paragraph 2.3). (T-0)
2.4.1.1. Installations accomplish eMH-generated Inventory and Utilization (I&U) reports
during Mid-Year closeout (31 Mar) and End-of-Year closeout (30 Sep). For quarters of
the year ending on 31 Dec and 30 Jun, installations will utilize the I&U module to verify
data accuracy and process an Inventory Change Request (ICR) to make necessary
corrections to inventory. Upon completion of ICR actions, installations will notify
AFCEC/CIM to confirm utilization of inventory is correctly reflected. (T-1)
2.4.1.2. If 98 percent utilization cannot be maintained, determine necessary management
actions to meet the goal. Mandatory housing is allowed only in foreign OCONUS locations
under certain conditions (see paragraph 4.11).
2.4.2. Perform Unaccompanied Housing utilization reporting according to the criteria within
the eMH system.
36 AFI32-6000 18 MARCH 2020
2.4.2.1. Installations accomplish eMH-generated I&U reports during Mid-Year closeout
(31 Mar) and End-of-Year closeout (30 Sep). For quarters of the year ending on 31 Dec
and 30 Jun, installations will utilize the I&U module to verify data accuracy and process
an Inventory Change Request (ICR) to make necessary corrections to inventory. Upon
completion of ICR actions, installations will notify AFCEC/CIM to confirm utilization of
inventory is correctly reflected. (T-1)
2.4.2.2. If 95 percent utilization cannot be maintained in each dormitory, Unaccompanied
Noncommissioned Officer Quarters (UNCOQ) or Unaccompanied Officer Quarters
(UOQ) for two consecutive quarters, the Commander must establish a get-well plan. (T-1)
The Installation Commander will submit an explanation regarding this circumstance with
the base semiannual I&U report along with the get-well plan and estimated completion
date. (T-1)
2.5. Housing Oversight Council, Housing Oversight Board, Housing Oversight Group
2.5.1. AFCEC/CI will provide housing program management reviews for the following
meetings:
2.5.1.1. Housing Oversight Council on a semiannual basis. (T-1)
2.5.1.2. Housing Oversight Board on a semiannual basis. (T-1)
2.5.1.3. Housing Oversight Group on a semiannual basis unless events necessitate
quarterly Housing Oversight Group meetings. (T-1)
2.5.2. Housing program management reviews will address all aspects of the Housing Program
to include Military Family, Privatized, Leased and Unaccompanied Housing, General Officer
Quarters, Furnishings Management and Housing Referral and Relocation Services. (T-1)
2.5.3. Briefings should detail the enterprise housing program and address execution of the
following: Family Housing Construction and Family Housing Operations and Maintenance
(FH O&M); Unaccompanied Housing (UH) MILCON and UH O&M; AF strategic plans (i.e.,
FH Master Plan, Dormitory Master Plan, and Housing Requirements and Market Analysis and
Housing Community Profiles); project status and program management challenges/issues; and
strategic/required resources to support a healthy program. (T-1)
2.6. Status of Forces and Support Agreements
2.6.1. Status of Forces Agreement (SOFA). The official SOFA or other international
agreement between the United States takes precedence over AF housing policy. (T-0)
2.6.2. Support Agreements. A host-tenant support agreement may be established between
Air Force commands, organizations, units or elements, and between an AF organization and
another Military Service (Interservice Support Agreement), or another federal agency
(Interagency Support Agreement). The Commander may authorize personnel covered in the
interservice or interagency support agreement (ISA) to live in Air Force-controlled housing on
the same basis as AF members. Follow procedures in AFI 25-201, Intra-Service, Intra-Agency,
and Inter-Agency Support Agreements Procedures and DoDI 4000.19, Support Agreements,
for agreements with non-AF Services and agencies. The Air Force Regional Plans and Issues
Division (AF/A5XX-ISO) is the approval authority for agreements with another country.
AFI32-6000 18 MARCH 2020 37
2.7. Joint Basing. At joint bases, organizations providing housing support will ensure the
housing program is managed IAW management and operations policies, and provision of services
and resources, as defined in a Memorandum of Agreement and installation implementation plans,
and as agreed to by the supporting and supported Components. (T-0)
2.8. Housing Assignment Priorities. Assign eligible personnel to government-controlled
housing IAW DoD Assignment Priorities. (T-1) (See Chapters 4, 6 and 7 regarding specific
eligibilities related to the various types of housing.) PH uses the same priorities (refer to Chapter
6 for details).
2.8.1. Priority 1. Key and Essential Service members and civilians, including special
command positions.
2.8.2. Priority 2.
2.8.2.1. Service members and equivalent civilians who are assigned to, or attached for duty
at, the installation (including sea duty), or who are assigned to other installations that are
served by the housing complex.
2.8.2.2. Independent duty personnel of any Service working within suitable commuting
distances of the installation.
2.8.3. Priority 3. All Service members and civilians not included in Priority 1 or 2.
2.9. Special Command Positions (SCPs). In accordance with DoDD 5105.53, Director of
Administration and Management (DA&M), OSD (DA ODCMO) designates a small number of
general and flag officer and civilian GO-equivalent positions as SCPs. Members in these positions
represent the interests of the United States in official and social activities involving foreign or
domestic dignitaries, high-ranking government or military officials, and outstanding members of
the business, industrial, labor, scientific, and academic communities. Incumbents are authorized
additional furnishings and amenities in government-provided and PH to support these
responsibilities. Refer to Attachment 5.
2.9.1. The approved list of Air Force positions is in Attachment 4.
2.9.2. Air Force provides housing support for some other SCPs from Joint Commands and the
other Services. SCP designation list is maintained by the Director, Washington Headquarters
Services, the Director, Human Resources Directorate (HRD) online at:
whsportal.osd.mil/HRD/MILPERS/default.aspx
2.9.3. Organizations will request SCP designation via memorandum to AF/A4C IAW
Department of Defense Manual S-5105.63-M, DoD Cover And Cover Support Security
Classification Guide (SCG) (U), and Department of Defense Directive 5105.82, Deputy Chief
Management Officer of the Department of Defense, and Department of Defense Directive
Instruction 1338.21, Special Command Positions (SCPs). (T-0) The MHO Manager must
ensure the memorandum includes detailed information on the hosting requirements of the
General Officer’s position. (T-0) The memorandum should clearly differentiate the position
from most other senior leader positions whose incumbents reside in government-provided or
PH. (T-0) The justification must include:
2.9.3.1. Numbers of foreign or US dignitaries, high-ranking government or military
officials, or outstanding members of the business, industrial, labor, scientific, and academic
38 AFI32-6000 18 MARCH 2020
communities hosted at their government-provided or PH to further national interests during
the two most recent calendar years. (T-0)
2.9.3.2. Description on how the number and scope of events identified is distinctly
different and/or greater than other peer senior leader positions in government-provided or
PH. (T-0)
2.9.4. Every two years OSD (DA ODCMO) will recertify the SCP list and request the SECAF
justify each SCP requirement.
2.10. Key and Essential (K&E), Command Position, and Special Command
Positions. Personnel assigned to K&E, command, or special command positions will be required
to reside on the installation due to military necessity, operational requirements, and as a condition
of employment or assuming the position. The Commander identifies K&E, command and SCP
positions in an installation supplement to this instruction. (T-1)
2.10.1. Non-SCP command positions include commanders, deputy commanders, and
command chief master sergeants at MAJCOM, Numbered Air Force, center, wing, and
installation group level. MAJCOM/CC may authorize additional command positions.
Authority may not be delegated below MAJCOM/CC.
2.10.2. Special Command Positions are designated by OSD and incumbents in these positions
represent the interests of the United States in official and social activities involving foreign or
domestic dignitaries, high-ranking government or military officials, and outstanding members
of the business, industrial, labor, scientific, and academic communities.
2.10.3. K&E and Command housing may be held vacant for 90 days pending the arrival of
incumbent. AFCEC/CI is the approval authority for vacancies beyond 90 days.
2.10.4. When housing is not immediately available, incumbents of K&E, command or SCPs
are placed at the top of the appropriate waiting list to include the freeze zone; do not displace
members with a firm housing commitment.
2.10.5. The Commander may waive the requirement for an incumbent of a K&E, command
or SCP to reside on the installation under the following conditions:
2.10.5.1. Adequate FH is not available, or will not be available, to meet incumbent’s
family size and composition.
2.10.5.2. The only suitable, adequate FH for incumbent is geographically separated from
the installation at which the K&E position is assigned.
2.10.5.3. The incumbent owns or is purchasing housing in the local community at the time
of assignment to the position. Incumbents with this waiver who subsequently apply for
government housing are placed on the waiting list, compete with other members in their
grade and bedroom category, and are not given priority assignment.
2.10.6. Commanders may assign a member, other than the intended resident, to a designated
housing unit. (T-1) Assigned members acknowledge, in writing, they may be required to
relocate at government expense to another on-base or off-base housing compatible with their
grade and bedroom requirement when the unit is required by designated incumbent.
2.10.7. When a member assigned to a Command or K&E position is single or not accompanied
by family members, and there are no UH facilities or other on-base facilities to use as UH (such
AFI32-6000 18 MARCH 2020 39
as visiting quarters), FH may be diverted to UH as a last resort. The MHO Manager uses FH
funds to maintain FH diverted to UH. (T-0) Diverted FH must comply with congressional
M&R limits. (T-0)
2.11. Unaccompanied Members in Housing with Dependents Residing Elsewhere. Under
certain conditions, members with dependents residing elsewhere may occupy government-
controlled housing and receive BAH at the with-dependent rate.
2.11.1. A member may occupy UH or other government-controlled housing that does not
exceed minimum UH adequacy standards for assignment (Attachment 8) for the member’s
grade and still be eligible to receive BAH at the with-dependent rate if, (a) member is
unaccompanied, and (b) family members are not residing in adequate government housing
elsewhere (reference DoD 7000.14-R, Financial Management Regulation (FMR), Volume 7A,
Chapter 26, section 2603). A member approved for Housing Flexibility who is offered
assignment as a Priority 4 in UH (see paragraph 7.7.4) is not impacted by this policy.
2.11.2. For personnel determined to be K&E only, if the member occupies UH or other
government housing which exceeds the unaccompanied minimum assignment standard for
member’s grade, BAH is terminated. If the occupied housing is the only housing available,
and (a) housing is not suitable for joint occupancy, or (b) housing is suitable for joint
occupancy and jointly occupied with another member of the appropriate grade permanently
assigned to the duty station, BAH may not be terminated. (T-0) Members in grades O-1 to O-
10, and W-1 to W-5 must have access to a living room and kitchen as shown in Table 2.1. (T-
0)
2.11.2.1. AF discourages the use of government-owned FH units as temporary UH.
2.11.2.2. FH units or other housing temporarily designated as UH are considered adequate
for joint occupancy if they have at least two private bedrooms, two separate full bathrooms,
with a total net living area at least equivalent to the total net living area the joint residents
would each be entitled to if it were permanent UH.
2.11.2.3. Regarding clause (b) in paragraph 2.11.2, the housing must actually be jointly
occupied, although such housing may be singularly occupied for no longer than 30 days to
accommodate a change if one of the joint residents departs (PCS). (T-0) SAF/IE may
approve waivers to the 30 day requirement for joint occupancy of residents based on an
unforeseen hardship (other than financial). There is no general basis in law for paying a
basic allowance for housing (BAH) while at the same time providing quarters appropriate
to the rank and adequate for the member and dependents. In fact, the law (37 U.S.C. § 403,
implemented by DoD 7000.14-R, Volume 7A, Chapter 26, section 2608) affirmatively
forbids such payment except (under 37 U.S.C. § 403(e)(5)) in cases where dependents are
prevented by orders from occupying the quarters.
2.11.2.4. This provision applies to all locations and to FH units or other government
housing temporarily diverted for use as UH.
2.11.2.5. Assign unaccompanied members to housing that meets minimum adequacy
standards for their grade, when possible. (See Attachment 8.)
40 AFI32-6000 18 MARCH 2020
Table 2.1. BAH Decision Matrix, Members with Dependents, Unaccompanied K&E.
Minimum Standards for Unaccompanied
Members Residing in Family Housing (FH)
When exceeds Minimum Standards for
single occupancy but not suitable for joint
occupancy
Grade
Space Required
Example
Rationale
O-3 and above;
W-3 - W-5;
460 sq. ft. net living
area; private
bedroom; separate
bath; access to
kitchen and living
room
O-5 lives in FH unit
with 1,300 sq. ft., 3
BR, LR, 1 full bath, 1
half bath
Each resident must
have a separate bath
O-1, O-2;
W-1, W-2;
330 sq. ft. net living
area; private sleeping;
separate bath; access
to kitchen facility and
living room in same
building
O-2 lives in TLF unit
converted to UH with
680 sq. ft.,
LR/kitchen, 2 BR, 1
bath
Each resident must
have 330 sq. ft. and
separate bath
E-7 - E-9
236 sq. ft. net living
area; private room;
separate bath
E-9 lives in UH
dorm, 360 sq. ft., 2
rooms, shared bath
Each resident must
have 236 sq. ft.,
separate bath
2.12. Sex Offender Disclosure. The Commander will require applicants for government-
controlled housing and PH disclose the names of all persons who will reside in housing and require
written attestation by each applicant that the applicant has disclosed if any resident listed as
residing in the assigned unit is a sex offender and are registered, or required to register, on the
National Sex Offender Public website. (T-1) Since disclosure could impose residency restrictions,
develop a disclosure process consistent with federal and state laws, in coordination with the
Commander, Staff Judge Advocate (SJA), Security Forces (SF), Force Support Squadron, and
MHO Manager. Compliance is mandatory, except in foreign countries where compliance will be
determined by the MAJCOM/CC based on host-nation requirements and sensitivities.
2.12.1. The MHO Manager must ensure members being assigned FH and UH and potential
residents of PH complete AF Form 4422, Sex Offender Disclosure and Acknowledgement,
prior to assignment or leasing actions. (T-1) This disclosure notifies members and applicants
of sex offender disclosure requirements and policies, and memorializes their certification of
sex offender status of each prospective resident.
2.12.1.1. Members applying for FH must complete AF Form 4422, in conjunction with
DD Form 1746, Application for Assignment to Housing. (T-1)
2.12.1.2. Members being assigned to UH must complete AF Form 4422 but completion of
DD Form 1746 is not required. (T-1)
2.12.1.3. All prospective PH residents must complete AF Form 4422 at the time of
application including military members or personnel determined to be an Other Eligible
Tenant. (T-1) The MHO will ensure the disclosure form is completed before the project
AFI32-6000 18 MARCH 2020 41
owner finalizes a lease with a tenant. (T-0) Do not release AF Form 4422 to project owner.
The MHO will provide written or electronic documentation, not including a copy of AF
Form 4422, to project owner validating member’s eligibility as a target tenant or Other
Eligible Tenant. (T-0)
2.12.2. An applicant for housing, who discloses that he or she or another prospective resident
of his or her home is a sex offender required to register (paragraph 2.12), and therefore cannot
sign AF Form 4422, must provide required documentation, when requested, in order for the
Commander to make a final residency determination. (T-1) An applicant’s failure to disclose
required information will result in denial of housing application and/or eviction from housing
(at member’s expense). (T-1) Documentation should include the following, but additional
information may be required:
2.12.2.1. Whether the sex offender is the military member, civilian or dependent.
2.12.2.2. Nature and circumstances of the offense.
2.12.2.3. Precise criminal statute or law under which the person was convicted.
2.12.2.4. State or jurisdiction in which the offense occurred and location and date offense
was adjudicated.
2.12.2.5. Time passed since the offense was committed.
2.12.2.6. Age of the offender at the time the offense was committed.
2.12.2.7. Age of the victim at the time the offense was committed.
2.12.2.8. Evidence that tends to demonstrate the applicant’s subsequent rehabilitation,
exemplary conduct, or other commitment to obedience to law.
2.12.2.9. Whether the conviction requiring registration has been reversed, vacated, or set
aside or if the registrant has been granted an unconditional pardon of innocence for the
offense requiring registration.
2.12.2.10. Conditions of parole or probation or monitoring, if any.
2.12.3. The Commander is the approval or disapproval authority for applications by members
who disclose he or she, or a member of the household, is a registered sex offender.
Commanders must coordinate with the Staff Judge Advocate, AFOSI, Security Forces, and the
Force Support Squadron before making the determination. (T-1)
2.12.3.1. The Staff Judge Advocate verifies that the content of the application, disclosure
statement, and staff package, as well as the Commander’s decision and any follow-on
actions, are conducted IAW applicable state and federal law. (T-1)
2.12.3.2. The Security Forces verifies through state and federal registration databases that
the individual is registered and coordinates with parole officers when the individual is
under supervision. (T-1)
2.12.3.3. The Force Support Squadron ensures all areas (including home day care service
providers) where children congregate, and the surrounding vicinity as determined by an
appropriate buffer distance, are identified and disclosed to the Commander to present a
clear picture as to where children are typically present to assist in determining risk. (T-1)
Additionally, the Force Support Squadron must disclose to the Commander any home day
42 AFI32-6000 18 MARCH 2020
care service being provided within the same unit under consideration by the Commander
with respect to this section (2.12). (T-1) Furthermore, any application to establish a home
day care service must be deconflicted with any previous Commander-approved application
under this subsection (2.12.3). (T-1)
2.12.4. When a Commander decision is rendered, the MHO Manager must immediately notify
all parties concerned. (T-1)
2.13. Leasing and Subleasing. Leasing or subleasing of government-controlled housing is not
authorized (Comptroller General Decision B-140917 and 39 Comp. Gen Decision 401). (T-0)
2.14. Air Force Housing Resident Brochure. The MHO Manager must provide an installation-
specific resident brochure for UH and FH residents, and members must acknowledge receipt in
writing. (T-1) Refer to Attachment 15.4 and Attachment 15.14 for the sample brochures. The
MHO Manager establishes assignment procedures to ensure members are briefed on the details
from the Resident Brochure during an initial inspection. (T-1)
2.15. Normal Wear and Tear. Upon move-out, residents should not be charged for normal wear
and tear on the housing unit they occupied. Normal wear and tear is the expected decline on the
condition of a property due to normal everyday use. Deterioration occurs to housing units during
the course of living in a property. This is not caused by abuse or neglect. The amount of acceptable
wear and tear varies based on the condition of the unit components at move-in and how long a
tenant resides in a property. See Table 2.2 for some examples of normal wear and tear versus
damage caused by a resident.
Table 2.2. Examples of Normal Wear and Tear versus Damages.
NORMAL WEAR AND TEAR
DAMAGES
Fading, peeling, or cracked paint
Drawings, crayon markings, or unauthorized
wallpaper that owner did not approve
Slightly torn or faded wallpaper
Seriously damaged or ruined existing
wallpaper
Small chips in plaster
Gaping holes in walls or plaster
Nail holes, pin holes, or cracks in wall
Holes in ceiling from removed fixtures
Door sticking from humidity
Doors ripped off hinges
Cracked window pane from faulty foundation
or building settling
Broken windows
Floors needing coat of varnish
Chipped or gouged wood floors
Carpet faded or worn thin from walking
Holes, stains, or burns in carpet
Loose grouting and bathroom tiles
Missing or cracked bathroom tiles
Worn or scratched enamel in old bathtubs,
sinks, or toilets
Chipped and broken enamel in bathtubs and
sinks
Rusty shower rod
Missing or bent shower rods
AFI32-6000 18 MARCH 2020 43
Partially clogged sinks caused by aging pipes
Clogged or damaged toilet from improper use
Dirty or faded window covering
Torn, stained, or missing window covering
Worn or discolored fixtures
Missing fixtures
2.15.1. Cleaning standards at move-out vary by installation, geographic region, or
privatization project owner; but minimum standards for move-out condition include that each
component of the housing unit fulfills the function for which it was designed, operates
properly, is in acceptable condition, and has acceptable appearance (no noticeable defects).
The new resident will have a period of time, typically 5 – 10 days from move-in, to document
any additional existing conditions or discrepancies they find in the home. (T-1)
2.15.2. During the move-out inspection, the current condition of the unit will be compared to
the condition at move-in, and any applicable damage charges for items that exceed normal
wear and tear will be assessed. Certain components of the unit may be depreciated based upon
their useful life and the damage costs should be prorated accordingly. Any resident’s
alterations to the structure, finishes or appliances performed without authorization are
considered damages.
2.15.3. The resident should be present during the move-out inspection. In PH, the resident
may have command representation in attendance during check-out inspections. The staff
performing the inspection should identify any damages and provide an explanation of the
variance between current state and to the move-in condition to the resident.
2.15.4. Anchoring of Certain Items. A resident of a FH unit is allowed to anchor any
furniture, television, or large appliance to the wall of the unit for the purpose of preventing
such items from tipping over without incurring a penalty or obligation to repair the wall upon
vacating the unit. (T-0) For the resident to be exempt from damage charges or obligation to
repair, the anchoring must be for the sole purpose of preventing the object from tipping over.
2.16. Resident Liability in Government-Controlled Housing. Residents are liable for loss or
damage to housing, equipment, furnishings, grounds and exterior facilities in their area of
responsibility caused by the abuse or negligence of the member, dependents, guests, service
animals, emotional support animals, and pets, and for failure to clean an assigned unit satisfactorily
upon termination. Financial liability is determined IAW DoD 7000.14-R, DoD Financial
Management Regulation, Volume 12, Chapter 7, Financial Liability For Government Property
Lost, Damaged, Destroyed, Or Stolen.
2.16.1. The MHO and UH Management Section must inform residents at the time of
assignment that the government does not provide personal property or liability insurance for
residents. (T-1) Recommend that residents secure adequate insurance coverage such as renters
insurance for their needs. Provide information to members that the Air Force Claims Service
Center (for Air Force personnel) or sister-service equivalent may consider claims for
reimbursement of personal property at a depreciated amount when government controlled
housing is damaged through no fault of the resident or privatized housing contractor. Any
claims for reimbursement by the government are secondary to any available insurance. Advise
the resident to seek further claims information or assistance from the Air Force Claims Service
Center or the installation Staff Judge Advocate.
44 AFI32-6000 18 MARCH 2020
2.16.2. The MHO Manager must ensure a resident liability clause is included in every housing
maintenance contract that requires the contractor to report suspected resident abuse or
negligence when observed. (T-1)
2.16.3. In the event of damaged, destroyed or lost property, the MHO Manager or UH
Management Section Chief must make the initial determination whether the resident is
responsible for the abuse or negligence, informs the resident of their liability and ensures the
cost of damage is collected when resident voluntarily agrees to recoupment. (T-1)
2.16.4. The MHO Manager initiates a Report of Survey as required by DoD 7000.14-R, DoD
Financial Management Regulation, Volume 12, Chapter 7, Financial Liability for Government
Property Lost, Damaged, Destroyed, or Stolen. The Air Force must investigate and report
damages or losses to government-owned equipment with an initial acquisition cost (value) of
$5000 or greater; all sensitive, classified, or leased (capital lease) property regardless of initial
acquisition cost; and any real property. (T-0) The BCE must initiate a Report of Survey for
government housing when the proximate cause of the loss or damage is determined to be gross
negligence or abuse, or damage if the member was “on notice” of the particular risk involved
and failed to exercise reasonable, available opportunities to prevent or limit the loss or damage.
(T-0)
2.16.5. With the MHO Manager approval, the resident may repair the damage, pay a
commercial contractor to repair the damage or allow the FH or UH maintenance contractor to
repair the damage and reimburse the government. The member must have government
approval for method of repairs before any MHO personnel clears the member from housing.
(T-1)
2.16.6. For abandoned units, the MHO Manager must arrange for a commercial contractor to
clean and repair resident damages and seek reimbursement from the member using DD Form
139, Pay Adjustment Authorization. (T-1)
2.16.6.1. The MHO Manager may deduct charges from a military member’s or civilian
employee’s pay pursuant to DoD 7000.14-R, Volume 12, Chapter 7. (T-0) Notify member
prior to taking reimbursement actions. (T-1)
2.16.6.2. Credit money collected for loss, damage to or cleaning FH to the installation
Military Family Housing, Unaccompanied Housing or furnishings FH Operations and
Maintenance account (as appropriate).
2.16.6.3. The MHO Manager must monitor collection of damage assessments to ensure
the member reimburses the government costs sufficient to cover necessary repairs,
replacements or cleaning. (T-1)
2.17. Environmental Hazard Disclosure. Before assignment of housing to a member or their
family, the MHO Manager and UH Management Section Chief, in coordination with base
environmental office, must fully disclose information on environmental hazards. (T-0) Refer
residents who report potential environmental-related health issues to their health care provider.
Request the Bioenvironmental Engineer determine requirements for a follow-up health risk
assessment. Coordinate development and periodic update of the installation fact sheets with the
BCE and Bioenvironmental Engineering. See www.epa.gov for ordering brochures and extended
information. At OCONUS locations, provide additional local and/or host-nation brochures for
environmental hazards, as required/appropriate. At installations with PH, ensure the project owner
AFI32-6000 18 MARCH 2020 45
is providing environmental hazard disclosures in accordance with Federal and State law. The MHO
Manager and UH Management Section Chief must provide residents applicable information for
asbestos, lead-based paint, mold, and radon hazards and obtain written acknowledgement by the
member of receipt of each notification, disclosure, and document/report. (T-1)
2.17.1. Asbestos. Communicate asbestos hazards by providing:
2.17.1.1. A locally-adapted installation letter or fact sheet, based on information from the
EPA’s website, about the potential risk of asbestos. (T-1)
2.17.1.2. Any sampling results performed by the installation within housing units, housing
common areas, and housing support facilities. (T-1)
2.17.1.3. Notification to the member of the presence of known or presumed asbestos-
containing materials in the assigned unit or unit-type. The provided notification must
include the location of asbestos-containing materials with the potential to be disturbed, as
well as how and why to avoid disturbing the asbestos-containing material. (T-1)
Additionally, ensure this documented disclosure aligns with AFI 32-1001, Civil Engineer
Operations, Chapter 15, Facility Asbestos Management. (T-1)
2.17.2. Lead and Lead-Based Paint (LBP). Complete the required lead-based paint
disclosures by providing:
2.17.2.1. The EPA pamphlet, Protect Your Family from Lead in Your Home, which can be
ordered from the EPA at www.epa.gov/lead/protect-your-family-lead-your-home-real-
estate-disclosure.
2.17.2.2. A lead-based paint certification and acknowledgement. (T-0) A sample form
containing all five required parts is available from the EPA at www.epa.gov/lead/lessors-
disclosure-information-lead-based-paint-andor-lead-based-paint-hazards.
2.17.2.3. A copy of records/reports pertaining to the presence of lead-based paint or lead-
based paint hazards known or suspected/presumed in the assigned housing unit and any
associated common areas. (T-0)
2.17.3. Mold. Communicate mold hazards and undertake mitigation and remediation actions
by:
2.17.3.1. Provide the EPA publication, A Brief Guide to Mold, Moisture and Your Home,
during initial Housing Referral and Relocation services support and make the guide
available to all residents in an appropriate public area. Additionally, coordinate with the
local military treatment facility and provide an installation-specific fact sheet, which
includes preventive measures, to address high moisture and mold growth if any of the
following apply to the housing unit or unit-type:
2.17.3.1.1. Located in a coastal area or other location with high humidity.
2.17.3.1.2. A history of water damage, whether natural or man-made.
2.17.3.1.3. The construction design or materials have proven susceptible to mold
growth or excessive moisture build-up.
2.17.3.2. Address mold and moisture occurrences as quickly as possible to prevent
proliferation through, at a minimum, the following actions:
46 AFI32-6000 18 MARCH 2020
2.17.3.2.1. Immediately upon resident notification of mold conduct a visual inspection
of the unit. The visual inspection of the unit should identify the presence or absence of
mold growth and water leaks on wall surfaces and in building systems (HVAC,
ductwork, roof, windows, etc.) and potential safety risks (electrical shock and structural
failure).
2.17.3.2.1.1. In FH or UH, the initial visual inspection is jointly conducted by the
MHO and maintenance service provider. In PH, the initial visual inspection is
jointly conducted by the MHO and a PO representative.
2.17.3.2.1.2. If warranted based on the inspection, determine habitability of the
unit, and/or schedule a comprehensive inspection and appropriately repair
according to the severity of the problem while addressing the root cause to the
extent reasonably possible to prevent a reoccurrence.
2.17.3.2.1.3. Keep the resident fully informed of the action plan, inspection results,
remediation plans, and estimated schedule.
2.17.3.2.2. Immediately relocate the resident to another room or temporary lodging
until assessment and remediation are complete if mold is located in multiple areas or is
so extensive (more than 10 square feet) that remediation or repair cannot be
accomplished in 24 hours.
2.17.3.2.3. Refer residents reporting mold-related health concerns to their health care
provider for an evaluation.
2.17.3.2.4. Relocate resident from temporary lodging to another adequate house based
on a recommendation from the Chief of Aerospace Medicine and/or Installation
Occupational and Environmental Medicine Consultant (IOEMC) or as required by the
scope of the repair.
2.17.3.2.5. Request maintenance service provider measure indoor humidity and MHO
advise resident on how to keep humidity low (below 60 percent) for occurrences of
minor mold and mildew or condensation on ceilings, walls and windows.
2.17.3.3. Recommend the following mold preventive measures to residents, modified as
appropriate for the installation’s climate, unit types, and construction methods. Under no
circumstances require a resident with a reported or documented mold-sensitivity to clean
mold from their unit. In high humidity locations, periodically publish in the installation
newspaper and other installation Public Affairs venues preventive measures:
2.17.3.3.1. Dry condensation from affected areas.
2.17.3.3.2. Increase air circulation by using a household fan, kitchen vent hood exhaust
while cooking, and bathroom exhaust when shower is in use and immediately after use.
2.17.3.3.3. Minimize dust accumulation throughout the unit and clean mildew from
visible surfaces using detergent and water or a mild household cleaner, wearing
ordinary household rubber gloves.
2.17.3.3.4. If unit is equipped, routinely empty water from the air conditioner drip pan.
2.17.3.3.5. Report recurring leaks and persistent mold, mildew and moisture to the
MHO for FH, to UH management for UH, or to maintenance service provider.
AFI32-6000 18 MARCH 2020 47
2.17.4. Radon. Communicate radon hazards by providing:
2.17.4.1. The EPA publication, A Citizen’s Guide to Radon: The Guide to Protecting
Yourself and Your Family from Radon (www.epa.gov/radon/citizens-guide-radon-
guide-protecting-yourself-and-your-family-radon). (T-1)
2.17.4.2. Summary results from any installation radon testing pertaining to housing units,
regardless of the results. Include results specific to the unit or unit-type, as applicable. (T-
1) The EPA and the Surgeon General recommend testing all homes below the third floor
level for radon. See AFI 48-148, Ionizing Radiation Protection, 5.3.1, Radon Exposure,
for additional requirements.
2.17.5. For any substantiated health or safety risks, to include the above environmental
hazards, take appropriate action to relocate the member and their family temporarily or
permanently.
2.18. Privately Owned Firearms. The MHO Manager and the Defense Force Commander must
establish processes to ensure UH, FH and PH residents acknowledge and comply with installation
specific policies and procedures regarding registering privately owned firearms. (T-1) Residents
must comply with AFI 31-101, Integrated Defense (FOUO) and other installation firearms policy.
(T-1)
2.19. Social Visits. The Commander must establish local social visit policies for FH and UH. (T-
1)
2.19.1. Unaccompanied Housing. Local policy must include that at a minimum guests must:
be at least 18 years old, escorted at all times, and prohibited between hours 2400 – 0600 hours.
(T-1) Cohabitation is not authorized. (T-1)
2.19.1.1. MAJCOM/CC with overseas locations, excluding Alaska and Hawaii, may
authorize Commanders the authority to waive the above restrictions in order to
accommodate a member’s dependents residing outside the local commuting area as social
visitors. Dependents’ visits are limited to no more than 30 days during any 12-month
period.
2.19.1.2. When authorized by MAJCOM/CC, the Commander must establish local
procedures to process request for waiver on a case-by-case basis. (T-2) Approval authority
may not be re-delegated.
2.19.2. Family Housing. Local policy must consider that FH is appropriated for use as single-
family dwellings and may not be jointly occupied by more than one family. (T-1) Personnel
defined as a dependent (see Attachment 1 for definitions), are not considered a social visitor.
2.19.2.1. Bona fide social visits of 30 days or less do not constitute joint assignment of
FH.
2.19.2.2. Social visits of military personnel assigned to the installation and civilians
residing outside the commuting area are limited to 30 days, and those residing within the
commuting area are limited to 2 days. The Commander may authorize extension of social
visits (except for persons authorized BAH, Overseas Housing Allowance (OHA) or Living
Quarters Allowance (LQA)). When persons authorized BAH, OHA, or LQA, extend visits
beyond 30 days, the visit is reclassified as joint occupancy. Joint occupancy is not
authorized.
48 AFI32-6000 18 MARCH 2020
2.19.2.2.1. IAW DoD 7000.14-R, DoD FMR, Volume 7A, Chapter 26, BAH and OHA
is not authorized when a military member occupies adequate Government quarters.
2.19.2.2.2. IAW DoDI 1400.25-V1250, LQA is terminated when a civilian employee
occupies Government-owned or Government-leased quarters at no personal expense,
except when the employee occupies Government quarters during the temporary
absence of the regular resident and at the same time is obligated to maintain his/her
own non-Government-owned or non-Government-leased quarters.
2.20. Commercial Activity in Housing. With the appropriate approvals, government-controlled
and PH residents may be authorized to conduct a commercial activity in their assigned or leased
quarters. Approvals are required before business start-up.
2.20.1. Commercial activities should be limited to those that can be properly carried out from
assigned or leased quarters. Activities may involve direct sales of products, minor repair
service on small items, incidental services, tutoring and limited manufacture of items.
2.20.2. For government-controlled housing, member requests are submitted to the MHO
Manager for Commander’s approval.
2.20.3. For PH, resident requests are submitted to project owner for approval. When PH is
located on non-federal land and within city limits, certain fees, code compliance and
community regulations may apply.
2.20.4. Local government licensing requirements, agreements, host nation business practices
and advertising practices are taken into account as each request is considered. The member is
responsible for obtaining necessary licenses.
2.20.5. Child care in government-controlled FH and PH is a unique category of commercial
activity and is governed by AFI 34-144, Child and Youth Programs. Family child care is
generally permitted by the PH mandatory tenant lease clauses; however, all parties must
comply with the tenant lease agreement. (T-1) Providing of child care services in housing is
not a consideration for assignment priorities, nor eligibility of family housing.
2.20.6. The resident may request minor self-help modifications to FH unit to facilitate
commercial activity. If approved, the resident follows self-help guidelines, complies with
electrical and fire safety codes, pays for the modification and restores the FH unit to its original
configuration upon departing the installation.
2.20.7. DoD 5500.7-R, Joint Ethics Regulation (JER), applies to soliciting from personnel
junior in rank or grade. Family member employment in FH is authorized if the family member
complies with this AFI and other Service regulations prohibiting solicited sales to subordinates.
The prohibition against door-to-door solicitation, in person or via printed material, applies
(DoDI 1344.7, Personal Commercial Solicitation on DoD Installations).
2.20.8. The MHO Manager must advise residents to obtain personal liability insurance, to
cover the risk of legal actions from customers and damage to government property, since
residents conducting a private business in government-controlled housing could be held
personally liable for loss or damage. (T-1)
2.21. Pets in Government-Controlled Housing and Privatized Housing. Commanders must
establish a local pet policy incorporating AF restrictions, as a minimum. (T-1) MHO must ensure
PO establishes pet policy that complies with AF and local restrictions for PH residents and is
AFI32-6000 18 MARCH 2020 49
incorporated into individual lease agreements. For PH ensure incorporation of policy in project
documentation and individual lease agreements. (T-1) Residents in government-controlled
housing must comply with applicable federal, state and local laws, installation-specific
requirements for pet ownership, registration, control and vaccination, (T-0) and adhere to the
following guidelines:
2.21.1. Residents may not board dogs of any breed (including a mixed breed) that are deemed
"aggressive" or "potentially aggressive," unless the dog is a certified military working dog that
is being boarded by its handler/trainer with written approval of the Defense Force Commander
or approval is obtained by the Commander in writing. (T-0) For purposes of this policy,
“aggressive” or “potentially aggressive” breeds of dogs are defined as a Pit Bull (American
Staffordshire Bull Terrier or English Staffordshire Bull Terrier), Rottweiler, Doberman
Pinscher, Chow and wolf hybrids. Prohibition also extends to other breeds of dogs or
individual dogs that demonstrate or are known to demonstrate a propensity for dominant or
aggressive behavior, to include having the following type of behaviors:
2.21.1.1. Unprovoked barking, growling or snarling at people approaching the animal.
2.21.1.2. Aggressively running along a fence line when people are present.
2.21.1.3. Biting or scratching people.
2.21.1.4. Escaping confinement or restriction to chase people.
2.21.2. Residents may not board exotic animals such as, but not limited to: reptiles, rodents
(other than hamsters and guinea pigs), ferrets, hedgehogs, skunks, rats, raccoons, squirrels,
potbellied pigs, monkeys, arachnids, or any farm animal.
2.21.3. Pets must be secured with leashes or under positive control while outdoors, except in
fenced patios and yards. (T-1) Pets must not be left tied or unattended in exterior
appurtenances or unfenced yards, or allowed to run loose outside fenced yards. (T-1)
2.21.4. Pet owners must maintain current immunizations on all pets. Dogs and cats are
required to wear a collar or harness with current rabies attached. (T-1)
2.21.5. Pet areas must be cleaned regularly to control and prevent vermin infestation. Pet
feces must be picked up daily or immediately if the pet evacuates outside the patio or yard. (T-
1)
2.21.6. Operating a commercial kennel is prohibited. (T-1)
2.22. Service Dogs in Government-Controlled Housing. The Commander must accommodate
eligible military and civilian personnel and their dependents, including Recovering Service
Members, who become residents of government-controlled housing and have a requirement for a
service dog. (T-0) If no accommodations are available, make every attempt to make available
accommodations by offering other ranking Service Members to relocate off base with housing
allowance. (T-0) The Commander establishes local policy and procedures for the use of Service
Dogs by eligible residents. (T-0)
2.22.1. Authorities associated with Service Dogs are provided from DoDI 1300.27, Guidance
on the Use of Service Dogs by Service Members, the Americans with Disabilities Act, 42
U.S.C. § 12101 et seq., and the Fair Housing Act, 42 U.S.C. § 3601 et seq. DoDI 1300.27
establishes policy and procedures for the use of service dogs by Service Members as defined
50 AFI32-6000 18 MARCH 2020
in Title 28, Code of Federal Regulations (CFR) §35.136 (Reference (b) and Title 38 CFR
§17.148 (Reference (c)).
2.22.2. Commanders must: (T-0)
2.22.2.1. Ensure residents with accredited service dogs have access to appropriate
housing. (T-1) Ensure proper documentation regarding service dog assignment along with
any recommended limitations on use of the service dog. (T-0)
2.22.2.2. Ensure residents with assigned accredited service dogs are granted facility access
and accommodations to the greatest extent possible commensurate with health and safety.
(T-0)
2.22.2.3. Establish designated relief areas for accredited service dogs to the greatest extent
possible commensurate with health and safety. (T-0)
2.22.2.4. Exercise authority over installation access, control and domiciling for all other
animals. All other animals are defined as all domestic or wild animals that are not Service
Dogs or Military Working Dogs, including pets, emotional support animals, therapy
animals, and service dogs in training. Emotional support and therapy animals are treated
differently under the law than service dogs. Determines whether it is permissible to allow
on the installation a non-dog service animal or therapy/support animal (including a dog)
which falls under the criteria of an “aggressive” or “potentially aggressive” breed as noted
in AF policy or to allow other than dog or cat species (e.g., exotic and farm animals). (T-
0)
2.22.3. Residents with Service Dogs are:
2.22.3.1. Responsible for their service dogs’ proper behavior, health, and adherence to
installation policies. (T-0)
2.22.3.2. Required to register their service dogs with the installation veterinary service and
ensure that proper service dog identification is clearly displayed. (T-0)
2.22.3.3. Responsible for any damages and injuries a service dog may cause. (T-1)
2.23. Flags in Government-Controlled and Privatized Family Housing. At the Commander’s
discretion, United States of America flags may be purchased and installed in FH using the FH
appropriation M&R funds (P-722). The MHO Manager will make flags available through the
installation Self-Help Store. (T-1)
2.23.1. For government-controlled GOQs, United States of America, combatant command,
Service, and host nation flags, and appropriate apparatus (pole, stanchion) for flying, may be
purchased and installed. Only two flags per GOQ may be purchased. Purchase of GO, state,
and other organizational flags are not authorized. Charge authorized flags to the annual
$35,000 limits. Examples of unified combatant commands are Central Command
(CENTCOM), Southern Command (SOUTHCOM), Transportation Command
(TRANSCOM), and Special Operations Command (SOCOM).
2.23.2. For PH GOQs, project transaction documents may include a requirement for the PH
Property Owner to provide GOQs a United States of America flag, a Service flag and an
appropriate apparatus (pole, stanchion) for display of each. If transaction documents do not
AFI32-6000 18 MARCH 2020 51
include this requirement, the Air Force may negotiate with the project owner to attempt to
include this requirement. Appropriated funds may not be used to purchase any flags for PH.
2.24. Self-Help Program. The Commander may authorize self-help work be performed by FH
or UH residents.
2.24.1. Self-Help Store. The MHO Manager coordinates the self-help store operations with
the BCE for FH and UH or provides for a contractor-operated store if housing maintenance is
contracted.
2.24.1.1. The self-help store makes available to FH residents, a list of stocked housing
items, customer training and guidance on completing basic tasks and instructions for using
tools.
2.24.1.2. Self-help stores may provide hand tools and lawn equipment on a loaner basis
but may not provide materials for installation of in-ground lawn sprinklers to FH residents.
2.24.1.3. If approved for UH residents, the MHO Manager, with BCE approval, must
determine what stock items are authorized for use in UH. (T-1)
2.25. Family Housing Grounds Maintenance. In general, FH residents are responsible for
grounds maintenance around their home and the government is responsible for common areas.
2.25.1. Family housing residents are responsible for maintaining the grounds within the
exclusive use area of their homes. The exclusive use area includes the grounds extending from
the footprint of the structure to the border of common areas or halfway to adjoining residence.
Normally, this includes an area 50 feet from the home (calculated from the further most
elevation on all four sides of the homes); however, it may be larger as a result of natural or
constructed barriers which limit free access to the area by members of the installation housing
community or as designated by the Commander. Grounds maintenance includes routine
lawn/landscaping maintenance, such as mowing, edging, raking, planting annuals, tree
trimming, maintaining shrubbery, herbicide treatments, fertilizing, pruning, mulching,
including self-help store materials. For individual quarters, installation responsibility is
limited to erosion control, tree surgery, screening and overall attractiveness except for units
with an approved waiver. The MHO Manager must ensure the FH Resident Brochure includes
information on grounds care unique to the installation and area. (T-1)
2.25.1.1. General Officer Quarters occupied by incumbent of a Special Command Position
are authorized government-provided grounds maintenance for the entire GOQ exclusive
use area.
2.25.1.2. AF/A4 may authorize government-provided grounds maintenance for the entire
exclusive use area of a GOQ occupied by a senior civilian as a condition of his or her
employment and assignment to a position which, if occupied by a military officer, could
be maintained by enlisted aides to that officer. Charge costs to the annual $35,000 limit.
2.25.1.3. Waivers for government-provided partial or complete grounds care may be
approved by AFCEC/CI for non-GOQs and AFMC/CC for GOQs when one of the
following conditions exists.
2.25.1.3.1. If the residence is prominently located and makes a unique contribution to
the appearance of the installation.
52 AFI32-6000 18 MARCH 2020
2.25.1.3.2. If the area for the exclusive use of the resident is extremely large (more
than ½ acre). Waiver provides government-furnished grounds maintenance beyond the
½ acre surrounding the home. For ease of grounds maintenance and overall
appearance, the MHO Manager and resident jointly determine the location and layout
of the ½ acre for which the resident is responsible.
2.25.1.3.3. If there are areas with unique landscaping, extra-large trees or shrubbery or
trees requiring professional service or specialized equipment.
2.25.1.3.4. For GOQs with an approved waiver, all associated costs are charged to the
annual $35,000 limit. When enlisted aides perform grounds maintenance, their work
is not charged to the GOQ limits.
2.25.1.3.5. When the government provides grounds maintenance to areas shared by
more than one GOQ, costs are prorated and charged to each benefiting GOQ and GOQ
limits apply.
2.25.2. The installation is responsible to maintain grounds in FH common areas.
2.25.3. For PH, including GOQs, grounds maintenance is performed IAW Project Transaction
Documents.
2.26. Customer Evaluations. The MHO Manager should ensure each housing customer is
provided an opportunity to provide feedback on an MHO-developed comment form and/or be
referred to the Integrated Customer Evaluation website to measure customer service including
specifics for GOQ management. (T-1) The MHO’s feedback tool should include:
2.26.1. Clearly defined objectives.
2.26.2. Most important question asked first.
2.26.3. Short, clear questions.
2.27. Contingency Quarters. AFMAN 34-135, Air Force Lodging Program, allows
Commanders to temporarily open contingency quarters to accommodate large influxes of en route
TDY personnel resulting from emergency or wartime conditions who cannot be housed in regular
base lodging accommodations.
2.27.1. Vacant and available FH and UH may be identified for use as contingency quarters.
2.27.1.1. When FH units are identified for contingency quarters, use FH O&M for facility-
related expenses such as M&R, utilities, and contract cleaning. Limit M&R expenditures
to Minor Maintenance and Repair activities. No Major M&R activities should be
undertaken. For all other requirements, such as equipment and supplies, related to the
lodging function (linens, cleaning supplies, dishes, etc.), use 3400 funds.
2.27.1.2. FH categorized as excess (required per Housing Requirements and Market
Analysis but not currently occupied) and adequate surplus are authorized FH funding for
the duration of the contingency.
2.27.1.3. FH categorized as inadequate surplus cannot be used as contingency quarters for
more than 6 months. Dispose of inadequate surplus units at the end of this period.
AFI32-6000 18 MARCH 2020 53
2.27.2. AFCEC/CIM must notify AF/A4CA when FH or UH housing units are identified for
use as contingency quarters, inactivate units used for contingency in eMH, (T-1) and include
the following information:
2.27.2.1. Circumstances creating the need for the contingency quarters.
2.27.2.2. Number of units being used.
2.27.2.3. Estimated length of time contingency quarters will be required.
54 AFI32-6000 18 MARCH 2020
Chapter 3
HOUSING REFERRAL AND RELOCATION PROGRAM
3.1. Policy. DoD and the Air Force are committed to equal opportunity and treatment for all DoD
personnel seeking housing, regardless of race, color, religion, sex, age, national origin, handicap
or familial status, and to eliminating discrimination against DoD personnel in housing. The MHO
must advocate for and provide eligible personnel with services to assist them in locating suitable,
nondiscriminatory housing, recognizing: (T-0)
3.1.1. Adequate community housing is required to be within a market area defined by either a
peak traffic commuting time of 60 minutes or by a distance of 20 miles from an entrance gate
to the installation.
3.1.2. DoD personnel are entitled to an equal opportunity to reside in housing free from
discriminatory practices. When a resident reports circumstances that appear suspicious of
discrimination, the MHO Manager will immediately initiate an investigation in cooperation
with installation and community agencies (Attachment 15.1). (T-0)
3.2. Housing Referral and Relocation Services. Housing Referral and Relocation services must
be made available to eligible personnel at both the gaining and losing installations to enable them
to make informed housing decisions. (T-0) Members, IAW DoDM 4165.63 DoD Housing
Management must obtain housing support services prior to agreeing to rent, lease or purchase
housing. (T-0) The MHO is chartered to provide member’s access to affordable, quality,
nondiscriminatory housing and provide information on community services (Attachment 15.11).
(T-0) This office must:
3.2.1. Serve as the only installation agency authorized to provide housing referral and
relocation services. Offer a full range of referral and relocation assistance tailored to the need
of the individual member. Maintain listings of current, available rental properties in the local
community using eMH in conjunction with the HOMES.mil website (Attachment 15.3). (T-
1)
3.2.2. Inform personnel of restrictive sanctions imposed by the Commander as a result of
violations of DoDI 1100.16, Equal Opportunity in Off-Base Housing. (T-0)
3.2.3. Inform personnel of facilities placed off-limits by the Commander due to health, safety
or morale IAW Air Force Joint Instruction 31-213, Armed Forces Disciplinary Control Boards
and Off-Installation Liaison and Operations. (T-1)
3.2.4. Provide personnel information on all available housing options to include FH, PH and
community housing. Members are free to select housing, except where restrictive sanctions
are imposed or when required to occupy FH or UH. (T-1)
3.2.5. Provide current comprehensive housing availability data to the Airmen and Family
Readiness Center for updates to the worldwide-automated network, Military One Source. This
system serves as the DoD official source for installation and state resources and is made
available to active duty service members and families: installations.militaryonesource.mil. (T-
0)
AFI32-6000 18 MARCH 2020 55
3.2.6. Publicize housing services on the installation website and other installation media,
commander calls, newcomer briefings and appropriate community meetings. Monitor official
and unofficial installation media advertising housing property for rent and sale. (T-1)
3.3. Community Liaison and Data Sources. Commanders and housing management must
maintain professional associations with civic groups, local government and school officials and
related installation agencies to strengthen support in the community, increase available community
housing, and enhance related services. (T-1) Sources include, but are not limited to: civic leaders,
the local Builders’ Association, the local chapter of National Apartment Association, property
management and real estate associations, board of realtors, Federal Housing Administration, and
Veterans Administration. The MHO must:
3.3.1. Maintain and monitor a variety of current housing data sources to ensure members have
access to available rentals. (T-0)
3.3.1.1. Properties can be PH, community houses, townhomes, condos, apartments, and
mobile home parks; include those identified for sharing, subletting, or temporary housing.
3.3.1.2. Sources can be HOMES.mil, homeowners, property managers, real estate agents,
community housing websites, and newspapers.
3.3.2. Communicate with property managers and homeowners to stay informed about when
property is rented, sold or otherwise becomes unavailable. (T-0)
3.3.3. Promote HOMES.mil as a free marketing tool for rental property. (T-1)
3.3.4. Maintain and monitor community information for utilities, telephone, cable, internet
and other services, schools, transportation, recreation and shopping areas and make available
to personnel. (T-1)
3.4. Counseling Assistance. The MHO must provide personnel ample rental and community
information to assist in their choice of housing. (T-0) Personnel may request housing information
via multiple sources to include the Housing Early Assistance Tool (HEAT) and/or MHOs. MHOs
provide information directly to personnel listed on the Confirmation of Arrival Roster
(Attachment 15.2). To ensure personnel are knowledgeable about housing options, the MHO will
offer individual briefings, and provide personnel the following information: (T-0)
3.4.1. DoD equal opportunity policy in community housing and member’s obligation to
immediately report suspected discrimination. (T-0)
3.4.2. List of community housing facilities with restrictive sanctions and those put off-limits
by the Commander. (T-0)
3.4.3. Available rental housing properties and specific instructions on how to access the
HOMES.mil website (www.HOMES.mil). Assist member by verifying with property
manager that the selected property is available. Provide maps and driving directions as needed.
3.4.4. The purpose and method of documenting the condition of a rental housing unit before
moving in, providing copies of the documentation to the landlord at move-in, and preserving
documentation for use during move-out inspections.
3.4.5. Information on renter’s insurance coverage. (T-0)
3.4.6. Necessity for a military clause in lease agreement. (T-0)
56 AFI32-6000 18 MARCH 2020
3.4.7. Availability of legal assistance to review lease agreement and to be advised on landlord-
tenant law, as provided in AFI 51-304 Legal Assistance, Notary, Preventive Law, and Tax
Programs. (T-0)
3.4.8. Availability of sponsor (designated by squadron commander) to provide assistance. (T-
1)
3.4.9. Personal conduct while occupying community housing. (T-0)
3.4.10. Assistance for resident and landlord complaint mediation. (T-0) The MHO should
investigate community housing complaints, mediate community housing complaints, and use
eMH to document the complaints and actions taken for resolution. (T-0)
3.4.11. In foreign locations, ensure the following are also provided/made available:
3.4.11.1. Transportation for member to view and inspect community housing when no
public transportation is available. (T-0)
3.4.11.2. Language interpretation to assist in communicating with landlord and utility
companies. (T-0)
3.4.11.3. Rental agreements in both English and the local language. (T-0)
3.4.11.4. Current information on local laws and customs. (T-0)
3.4.12. Information about PH, with personnel acknowledging receipt in writing, to include:
(T-0)
3.4.12.1. Details on PH housing categories; referral policies; waiting list procedures; right
to refuse occupancy offer(s) and consequences of refusal IAW the Unit Occupancy Plan;
and lease requirements. (T-1) Include notification to prospective tenants that a PO may
not change the position of, nor remove, a prospective tenant on a waiting list for a housing
unit in response to the prospective tenant turning down an offer for a housing unit, if the
housing unit is determined unsatisfactory by the prospective tenant and the determination
is confirmed by the housing management office and the installation commander.
3.4.12.2. Brief inbound personnel on the requirement to document condition of unit before
moving in, ensure PO is provided a copy, and retain a copy for use during move-out
inspections. (T-1)
3.4.12.3. A plain-language briefing by the MHO, before signing a lease and 30 days after
move-in, on all rights and responsibilities associated with tenancy of the housing unit
which must include all of the following elements: (T-0)
3.4.12.3.1. Military Housing Privatization Initiative Tenant Bill of Rights document
and Military Housing Privatization Initiative Tenant Responsibilities document.
3.4.12.3.2. Information regarding the existence of any additional fees authorized by
the lease.
3.4.12.3.3. Tenant responsibility for utility payments, as per transaction documents.
3.4.12.3.4. Procedures for submitting and tracking work orders.
3.4.12.3.5. The identity of the military Privatized Housing Resident Advocate.
3.4.12.3.6. Details on the Dispute Resolution Processes.
AFI32-6000 18 MARCH 2020 57
3.4.12.4. Landlord/tenant complaint resolution processes, including the right to receive
advice from military legal assistance on procedures involving mechanisms for resolving
disputes with the property management company or property manager to include
mediation, arbitration, and filing claims against a landlord. See AFI 51-304, Legal
Assistance, Notary, Preventive Law, and Tax Programs, for additional guidance.
3.4.12.5. Ensure PH residents are aware that the MHO is the first point of contact for all
complaint resolution issues, and that if all resources fail to satisfactorily resolve issues then
the Privatized Housing Resident Advocate is the next source for assistance. (T-1)
3.4.12.6. Details on AF, installation and PO pet standards including restrictions on
aggressive breeds, pet deposits, and limitations associated with number of pets per
household, etc. (T-1)
3.4.12.7. Details on installation firearms policy.
3.4.12.8. Renter’s insurance coverage.
3.4.12.9. Self-help limitations or allowances.
3.4.12.10. Notify the member that the project owner staff should provide prospective
tenants, prior to signing a lease and move-in, a maintenance summary or complete
maintenance history as provided by the Military Housing Privatization Initiative Tenant
Bill of Rights. The member may select either a summary or complete history, or both.
This history should include all information regarding maintenance and renovation
conducted with respect to the particular housing unit for the period provided by the Military
Housing Privatization Initiative Tenant Bill of Rights. If desired by the member, the MHO
staff can be involved in the request for the information.
3.4.12.11. Allotment procedures and annual allotment adjustments for PH tenants and
other applicable local issues based on the installation PH project. (T-1)
3.4.12.12. Information on possible Health and Life Safety hazards in housing which must
include requirements detailed in paragraph 2.17 Environmental Hazard Disclosure. (T-
1) (See paragraph 6.4.2.5.1 and paragraph 6.4.2.5.2 concerning critical life safety and
critical health work orders.)
3.5. Community Housing Inspections. The Military Housing Office will inspect community
housing rental properties for suitability based on environmental, health, and safety considerations
prior to listing the property. (T-0)
3.5.1. Inspect 100 percent of the rental properties in foreign locations provided in HOMES.mil
or before occupancy by eligible personnel. (T-1)
3.5.2. Inspect 100 percent of rental properties in CONUS locations provided in HOMES.mil;
however, an exception may be made for rental property within an apartment complex that has
been inspected within the past year and no problems have been identified, an individual unit
inspection is not required. (T-1)
3.5.3. Remove property from viewing in HOMES.mil if it does not meet adequacy standards.
(T-0)
58 AFI32-6000 18 MARCH 2020
3.5.4. Inspect properties at the request of the resident or if there is reason to question suitability
in response to a resident’s complaints. Ensure landlord or property manager is aware of the
inspection. (T-0)
3.5.5. Provide information to property managers and owners on acceptable standards for units
deemed to be deficient, encourage upgrades, and arrange for a re-inspection of the property.
(T-0)
3.5.6. Use eMH to document inspection and results. (T-0)
3.6. Rental Partnership Program. Installations should consider the feasibility of establishing a
Rental Partnership Program to provide quality community housing, depending on local property
and marketing conditions. This program requires formal agreements between property managers,
homeowners and the MHO to provide preferential referral to military members. The MHO
negotiates with local landlords or property managers to obtain special reductions and benefits for
members leasing a rental unit (such as deposits for damage or utilities and pay eliminate reference
or credit checks). The member, in turn, will pay rent through payroll allotment. The installation
is under no obligation to compensate the landlord for breach of lease agreement or for damages to
the rental unit by the member.
3.7. Community Housing Discrimination. The MHO, in concert with other appropriate base or
community agencies, must effectively respond to and assist personnel who report suspected
discrimination during their housing search. (T-0)
3.7.1. The MHO, IAW DoDM 4165.63, must investigate a suspected discriminatory act with
or without the complainant filing a formal complaint. (T-0) The MHO investigates and
prepares a report that includes legal review and validation, to command officials for additional
investigation. (T-0) This action complies with DoDI 1100.16, Equal Opportunity in Off-Base
Housing.
3.7.1.1. The MHO maintains a listing of property agents and facilities against which the
Commander has imposed restrictive sanctions. (T-0)
3.7.1.2. Restrictive sanctions are imposed against the agent, identified facility and all other
facilities owned or operated by the agent for a minimum of 180 calendar days, and
continued until the agent has agreed in writing to a policy of nondiscrimination.
3.7.1.3. When providing the restrictive sanction list to personnel seeking community
housing, the MHO must obtain acknowledgement of receipt by the member and retain as
part of member’s active housing file for at least 1 year following member’s departure from
the installation. (T-0)
3.7.1.4. Personnel moving into or changing their residence within the installation
commuting area are prohibited from entering into a rental, purchase or lease agreement
with an agent of a facility that is under restrictive sanctions.
3.7.1.5. Restrictive sanctions do not apply to DoD personnel residing in a facility at the
time the restrictive sanction is imposed, or those who wish to renew or extend a rental or
lease agreement that started before the restrictive sanctions were imposed.
3.7.1.6. A resident may not relocate to another unit within a restricted facility without the
written approval of the Commander.
AFI32-6000 18 MARCH 2020 59
3.7.2. The MHO initiates an inquiry within 3 workdays after receiving a complaint of
discrimination. (T-0) The inquiry must be detailed enough to determine if discrimination
occurred. (T-1) Refer to Attachment 15.1 for investigative procedures for housing
discrimination.
3.7.3. If the complainant does not locate adequate housing after a reasonable time because of
discriminatory practices in the community, the Commander may approve priority assignment
to government-controlled housing for the complainant.
3.8. Homeowners Assistance Program. DoDD 4165.50E, authorizes the Homeowners
Assistance Program in accordance with Section 3374 of Title 42, United States Code. The
Homeowners Assistance Program provides assistance to eligible military, surviving spouses of
fallen warriors and civilian federal employee homeowners when the real estate market is adversely
affected by closure or reduction-in-scope of operations at a military installation. In addition, the
authority was expanded in 2009 to include members of the Armed Forces (30% or greater
disability) who incur a wound, injury or illness in line of duty during a deployment in support of
Armed Forces on or after Sep 11, 2001, wounded DoD and Coast Guard civilians reassigned in
furtherance of medical treatment or rehabilitation due to the injury in line of duty during a forward
deployment on or after Sep 11, 2001, and surviving spouses of fallen warriors who move with two
years of the death of such employee or member.
3.8.1. The Secretary of the Army is designated as the DoD Executive Agent for administering,
managing and executing the Homeowners Assistance Program.
3.8.2. The MHO will liaise with the Homeowners Assistance Program field office to obtain
guidance or assistance on the Homeowners Assistance Program
(https://www.usace.army.mil/Missions/Military-Missions/Real-Estate/HAP/). (T-0) The
MHO will disseminate information on the program and assist military and civilian personnel
with the preparation of DD Form 1607, Application for Homeowner Assistance, as required.
(T-0)
3.9. Standards of Conduct. The MHO employees must be familiar with DoDR 5500.7-R, Joint
Ethics Regulation (JER), and ensure their business associations or financial interests are conducted
without suspicion of partiality and to avoid any action, whether or not specifically prohibited, that
might result in or create the appearance of: (T-0)
3.9.1. Using public office for private gain.
3.9.2. Giving preferential treatment to any person or business associate.
3.9.3. Making government decisions outside official channels.
3.9.4. Adversely affecting the confidence of the public in the integrity of the government.
60 AFI32-6000 18 MARCH 2020
Chapter 4
FAMILY HOUSING (FH)
4.1. Policy. Leadership at all levels is responsible and accountable for the management of the Air
Force FH program. Successful management of FH ensures personnel and their families, and
eligible civilians have access to adequate FH consistent with their grade and bedroom composition.
The Commander determines when there is sufficient housing on the installation to allow civilians
to be housed; civilians are considered second in priority to the military.
4.2. Family Housing Eligibility: Eligible military and civilians may be assigned to government-
controlled FH. Members must be on active duty and eligible for the with-dependent rate BAH.
(T-0) The exception is military members-married-to-military members (mil-to-mil) personnel
with no dependents and unmarried Chaplains. Personnel must have 6 months retainability on the
installation to be authorized FH, unless excess housing exists or with Commander’s approval. (T-
1) For eligibility and bedroom criteria, refer to applicable tables in Attachment 2 and Attachment
3.
4.2.1. Military Members. All Service members who are commissioned officers, warrant
officers and enlisted personnel, must be on permanent change of station orders assigned to the
installation and eligible for with-dependent rate BAH, except mil-to-mil personnel without
dependents and unmarried Chaplains. (T-1)
4.2.2. Under Housing Flexibility as implemented (DoD 7000.14-R, DoD FMR, Volume 7A,
Chapter 26) military members may be eligible for advanced and delayed housing allowance
waivers while under a PCS order within the United States during a covered relocation period.
4.2.2.1. Eligibility is limited to Service members with:
4.2.2.1.1. A spouse who is gainfully employed or enrolled in a degree, certificate or
license granting program at the beginning of the covered relocation period.
4.2.2.1.2. One or more dependents attending an elementary or secondary school at the
beginning of the covered relocation period.
4.2.2.1.3. One or more dependents enrolled in the EFMP.
4.2.2.1.4. An immediate family member with a chronic or long term illness at the
beginning of the covered relocation period for whom the member is caring
4.2.2.2. The covered relocation period begins 180 days before the date of the PCS, which
is the date the Service member leaves his or her current PDS, and ends 180 days after the
date of the PCS.
4.2.2.3. Housing flexibility allows the service member to receive a housing allowance
based on the dependent’s location as further described in DoD 7000.14-R, DoD FMR,
Volume 7A, Chapter 26.
4.2.2.4. Expiration. If the Service member’s eligibility expires for any reason during the
covered relocation period, that period is terminated and the housing allowance is paid at
the PDS where the Service member is assigned at that time.
AFI32-6000 18 MARCH 2020 61
4.2.2.4.1. At the end of the 180 day time period after the PCS travel date, if the
dependents have not PCS traveled to the new PDS, housing allowances will be paid at
the new PDS rate. (T-0)
4.2.2.4.2. At the end of the 180 day time period, if the Service member has not PCS
traveled, housing allowances will be paid at the PDS rate where the Service member is
assigned at that time. (T-0)
4.2.2.4.3. In OCONUS areas, personnel serving an accompanied tour and are
accompanied or will be joined by authorized command-sponsored dependents within
30 days. (T-0)
4.2.2.4.4. When a mil-to-mil couple divorces while residing in government-controlled
housing, the member who obtains court-ordered physical custody for more than 6
months of eligible dependent may retain FH. The other member is considered
unaccompanied for housing purposes.
4.2.3. Single Military Members.
4.2.3.1. Members with joint legal custody of dependent children and have physical custody
for more than 6 months per year are eligible for FH. The 6 months need not be consecutive
but must equal at least 183 days. (T-0) The member is not required to terminate FH while
the children are residing with the other parent. Retain a copy of the court order or
settlement document with the application for government-controlled housing to show
custody periods.
4.2.3.2. A single pregnant member may apply for housing 60 days before the expected
delivery date when supported by a physician’s statement to certify pregnancy and
anticipated delivery date. The member may be assigned housing when authorized with-
dependent BAH (DoDM 4165.63).
4.2.3.2.1. If the installation diverts excess housing to UH, the member may occupy the
unit up to 60 days before the anticipated delivery date. Use FH funds to maintain
housing when diverted to UH. When the member is authorized with-dependent BAH,
reestablish the unit as FH.
4.2.3.2.2. In OCONUS, member must provide evidence of application for command
sponsorship and tour extension as an accompanied member before housing can be
assigned. (T-1)
4.2.3.3. A member with pending marriage may apply for housing 60 days before the
marriage. A written statement by the member of intent to marry and the date of the event
must accompany the application, and member must provide legal proof of marriage before
housing assignment. (T-1)
4.2.3.3.1. The member is not eligible for government-controlled FH if the marriage
does not occur.
4.2.3.3.2. In OCONUS areas, the member must be serving an accompanied tour and
have command sponsorship for the dependent(s) before assignment to FH. (T-1) The
member must provide proof of command sponsorship at OCONUS locations before
housing assignment. (T-1)
62 AFI32-6000 18 MARCH 2020
4.2.3.4. Unmarried Chaplains. The member’s Command Chaplain determines if FH is
required to perform pastoral or official duties. Occupancy is limited to one unit per
installation when waiting list exists for same category of housing. Shared occupancy may
be used on voluntary basis when more than one unmarried chaplain of the same gender are
assigned.
4.2.4. Civilian Personnel. Civilian personnel are expected to rely on community housing for
support. Commanders may provide FH to eligible civilians under certain circumstances with
or without rental charges (refer to Chapter 10 for determination).
4.2.4.1. In CONUS and non-foreign OCONUS areas the Commander may provide FH to
civilians required to live on base for reasons of military necessity and identified as K&E.
4.2.4.2. In OCONUS areas, in addition to civilians deemed K&E, the Commander may
provide FH when appropriate and adequate housing support services and facilities are not
readily available in the local community or may not be used without restrictions. FH may
also be provided when housing inventory is excess to the needs of military personnel and
families assigned or attached to the installation or an adjacent installation.
4.2.5. Other Civilians. Other accompanied civilians may be authorized FH with or without
rental charges (refer to Chapter 10 for determination).
4.2.5.1. American Red Cross personnel. American Red Cross personnel may reside in
FH under certain conditions.
4.2.5.1.1. In CONUS, American Red Cross employees identified as K&E by the
Commander are housed on the same basis as DoD eligible civilians.
4.2.5.1.2. In OCONUS areas, American Red Cross employees in the positions listed
in Attachment 3, Table A3.2, may be assigned FH. All other full-time personnel may
only reside in FH when housing is excess to the needs of the military and families.
4.2.5.2. Contractor Employees and Technical Representatives. Contractor Employees
and Technical Representatives are not authorized to reside in government-controlled
housing unless designated K&E.
4.2.5.3. Army and Air Force Exchange Service (AAFES) Employees. AAFES
employees in OCONUS locations are authorized to reside in FH on the same basis as DoD
civilian employees and must pay a rental rate as specified in paragraph 10.2.13. (T-1)
4.2.5.4. Bank Employees. AFCEC/CI in coordination with the MAJCOM may authorize
US citizen employees of banks located on OCONUS installations to occupy FH on a rental
basis provided the bank employee is designated K&E or suitable private housing and
community support facilities are not available.
4.3. Priorities for FH. The following priorities will be used for determination of placement on
the government-controlled FH waiting lists. Commanders may approve exceptions to the
following priority placement on a case-by-case hardship basis:
4.3.1. Priority 1. SCP, K&E, and Command positions. Personnel with Commander-
approved hardships align after SCP, K&E, and Command position personnel. (T-0)
AFI32-6000 18 MARCH 2020 63
4.3.2. Priority 2. Eligible members and civilians (in OCONUS areas) assigned or attached to
the installation for duty, or assigned to another installation served by the MHO and housing
support is authorized by an Inter-Service Agreement or Letter of Agreement. (T-0)
4.3.2.1. Members of all Services assigned as Independent Duty to the housing market area
with no housing support available from their parent Service. (T-0)
4.3.2.2. Unaccompanied dependents of a member serving an Unaccompanied Dependent
Restricted (UDR) tour who is authorized home basing or follow-on assignment with a duly-
executed power of attorney relocating to member’s home-basing or follow-on assignment
location. (T-0)
4.3.2.3. Public Health Service, U.S. Coast Guard and other non-DoD federal agency
members receiving a housing allowance. (T-0)
4.3.2.4. American Red Cross authorized positions listed in Attachment 3, Table 3.2. (T-
0)
4.3.3. Priority 3. All other members and civilians eligible for FH, but not assigned or
attached to the installation. (T-0)
4.3.4. Priority 4. Unaccompanied dependents of members (except members on a UDR tour),
foreign liaisons, and Security Assistance Training (SAT) personnel. (T-0)
4.4. Applications for Family Housing. Eligible members should contact their gaining
installation MHO to request housing information, and to submit DD Form 1746, Application for
Assignment to Housing, and email a copy of their PCS orders via email. Applicants should use
the Housing Early Assistance Tool (HEAT), available on HOMES.mil, or the AF Housing public
website (www.housing.af.mil) to contact the gaining MHO. MHOs must use eMH FH Module,
Applications Component, to monitor inquiries from members seeking housing assistance and
information. (T-0) MHO must respond to members within 2 business days. (T-1) Personnel acting
on behalf of a military member must also provide a duly executed Power of Attorney. (T-1) If
available housing at the gaining installation is privatized, contact the local MHO for information
in assisting member with an advance application submittal (see Attachment 15.2). (T-0)
4.4.1. Impending Entitlement. Members with an impending entitlement (promotion,
increase in the number or maturation of dependents) that would entitle member to an additional
bedroom in the following 12 months must provide supporting documentation and note the
entitlement in the remarks section of the application. (T-1) A physician’s statement to confirm
pregnancy and a written statement from the military personnel flight to confirm selection for
promotion is required, as applicable for the claimed entitlement.
4.4.1.1. Advance Application. Members ordered to active duty or to PCS to a new
location may submit advance applications. The advance application effective date is the
date the applicant departs the losing installation (including members with TDY en route)
or the date ordered to active duty. This date may not predate the date of entry on active
duty.
4.4.1.2. Walk-in Application. The effective date for a member who walks into the
gaining installation MHO is as follows:
4.4.1.2.1. If within 30 days of arrival, the application date will be the departure date
from the losing installation.
64 AFI32-6000 18 MARCH 2020
4.4.1.2.2. If more than 30 days after arrival, the application date will be the date of the
walk-in.
4.4.1.2.3. If the date of application is the walk-in date and dependents have either not
arrived on the installation, or arrival will be in more than 30 days, the application date
will be the date member’s dependents arrive on the installation.
4.4.1.3. Unless the waiting list is exhausted, housing is not assigned until the event
triggering the entitlement occurs. The Member pays for the move except for a move to
prevent more than 2 dependent children entitled to individual bedrooms having to share a
bedroom (see paragraph 4.9).
4.4.2. Mil-to-mil. Mil-to-mil personnel assigned to the same duty station may apply for FH
before approval of join spouse assignment when one member arrives before the other.
4.4.3. Power of Attorney. A family member, with a Power of Attorney duly executed by the
member, may apply for and be assigned housing at the gaining installation when the member
departs an accompanied tour and performs TDY en route to the PCS location.
4.4.4. Prior to Commission. When the military member is attending Officer Training
School, the family member may accept enlisted housing if available, but will be required to
move into officer housing after the newly commissioned officer arrives at the installation. The
second move will be at member’s expense.
4.5. Members Applying To, From and Between OCONUS Locations. The requirements and
conditions for submitting advance applications for housing to and from OCONUS locations are as
follows:
4.5.1. PCS from CONUS to OCONUS location. The advance application date for FH at the
gaining installation is the date member departs the losing CONUS installation.
4.5.2. PCS from Long Tour in OCONUS to CONUS. The advance application date for FH
at the gaining installation is the date member departs the losing installation. If the member
elects a consecutive OCONUS tour, due to base closure or drawdown, the date of estimated
return from overseas changes. If the transfer is within 30 months of the date member departed
CONUS or the date member arrived in theater, the advance application date at the gaining
installation is the date of departure from the CONUS losing installation or arrival date in
theater, whichever is later. PCS orders should confirm date departed.
4.5.3. Transfer Within or Between OCONUS Theaters Before Completing
Tour. Advance applications from members involuntarily transferred prior to the completion
of their oversea tour, within, or between oversea theaters, are given priority placement on the
gaining installation waiting list. The following rules apply:
4.5.3.1. Effective date of application is the same as that used at the losing installation. If
no application was submitted at the losing installation, the date departed CONUS (DD
CONUS) is used, provided the member was then eligible for family housing. Otherwise,
use the date of eligibility for family housing.
4.5.3.2. Maximum credit cannot exceed authorized tour length at the gaining installation.
4.5.3.3. The transfer must occur within 30 months of the member’s date departed CONUS.
(T-1)
AFI32-6000 18 MARCH 2020 65
4.5.3.4. The member must apply for family housing at the gaining installation within 30
days of arrival to obtain retroactive credit. (T-1)
4.6. Members Applying From Unaccompanied Dependent Restricted (UDR) Tour.
4.6.1. Unaccompanied – Dependent Restricted Applicants. Applicants (including
members of other Services) eligible for FH and transferring from an unaccompanied or
dependent restricted tour receive priority placement on the gaining installation waiting list on
the date the application is received. Give credit for the number of months spent on the
unaccompanied or dependent restricted tour at the losing installation and limit credit to the
normal unaccompanied or dependent restricted tour length.
4.6.2. Deployed Applicants. Applicants deployed to an Area of Responsibility (AOR) for a
consecutive 365 days who will PCS within 60 days of returning to their assigned location
receive priority placement. The effective date of application will be the date the member
entered the AOR. MHOs must verify date of application with a copy of member’s paid travel
voucher. (T-1)
4.6.3. Relocating Family Members. Family members relocating to other than home-basing
or follow-on assignment location.
4.6.3.1. When member applies for FH within 30 days of returning from an unaccompanied
or dependent restricted tour, add member to the waiting list effective the first day of the
arrival month member entered the unaccompanied or dependent restricted without
bypassing members in the freeze zone.
4.6.3.2. When member is authorized home basing or a follow-on assignment and has
departed the installation or is at the unaccompanied or dependent restricted location, a
family member with a duly executed Power of Attorney may apply for and occupy
government housing in CONUS and OCONUS in member’s absence.
4.6.3.2.1. The effective date of the application is the date the family member applies
as a walk-in or online applicant. If the family member has not received a housing
assignment when the member completes and returns from the unaccompanied or
dependent restricted tour, the application effective date is adjusted to include, but may
not exceed, the unaccompanied or dependent restricted tour length.
4.6.3.2.2. Do not give short tour credit to mil-to-mil members when both return from
the same dependent-restricted location.
4.6.3.2.3. Date of rank (DOR) is adjusted to reflect unaccompanied or dependent
restricted credit for eligible senior officer applicants. NOTE: The SOFA between the
United States and foreign governments takes precedence over AF housing policy.
Members should determine SOFA restrictions before commitment to any action that
might leave family members unaccompanied.
4.6.3.2.4. In some countries, family members may not be allowed to remain in country
when the military member is no longer assigned to the installation. MHO Manager
should be knowledgeable of SOFA requirements for location. Caution member to
verify housing and temporary lodging allowance entitlements or restrictions at the
follow-on location with the Military Personnel Office before requesting advance travel
for dependents.
66 AFI32-6000 18 MARCH 2020
4.6.3.2.5. The following are excluded from provisions in paragraph 4.6.
4.6.3.2.5.1. Member acquires dependent in the unaccompanied or dependent
restricted tour area.
4.6.3.2.5.2. Member with dependent traveling with them or joining them at the
unaccompanied or dependent restricted location at government expense.
4.6.3.2.5.3. Family members relocating to other than home-basing or follow-on
assignment location.
4.7. Housing Availability. Members do not have to physically report to the MHO to receive
housing information and obtain application to apply for housing at the gaining location. MHO
sends housing information and availability data within 2 business days of receiving a request from
members using HEAT or submission of an advance application for housing. MHO must
acknowledge receipt of advanced inquiry for housing and/or advance housing application and
forward locally produced fact sheet to the member outlining the housing status at the gaining base,
on-base housing information at the installation and community information. (T-1)
4.8. Operations and Management. The MHO must use eMH to maintain inventory assets to
include waiting list management, assignment/termination actions, occupancy records, and record
keeping of customer support provided. (T-0)
4.8.1. Waiting Lists. The MHO maintains separate waiting lists in eMH by category
designation, grade, bedroom requirement and type of housing requested (when preference
option available). The DoD premise is each dependent (exclusive of spouse), is assigned a
bedroom if existing housing inventory permits; otherwise, determine housing requirement by
grade, family size and composition, but do not place a member on more than one waiting list
(Attachment 2, Table A2.2 and Table A2.3). Display a current waiting list in the MHO for
public viewing, as well as other locations accessible at other than normal duty hours.
4.8.1.1. Freeze Zone. Except for the assignment of K&E personnel and hardship cases,
the top 10 percent of each waiting list is protected from bumping. Members accepting a
written commitment for assignment to housing are removed from the waiting list and the
commitment is honored.
4.8.1.2. Personal Preference Options. Commander may authorize personal preference
options when a wide variance in style, type, location, age or design of adequate housing
exists. The MHO Manager recommends type and extent of personal preference options for
Commander’s approval. Offer member housing consistent with their recorded preference
in eMH. Record approved options in a base supplement to this AFI. The Commander
should consider discontinuing personal preference options when occupancy rates drop
below the AF goal of 98 percent, except if the low occupancy rate is related to assignment
to surplus housing.
4.8.1.3. Exhausted Waiting Lists. When a waiting list for a specific bedroom
requirement within a category of housing is exhausted and there are no eligible applicants,
the projected vacancy is offered to other members according to the priorities listed. The
most urgent housing need determines whether the vacancy is offered to a lower or higher
category:
AFI32-6000 18 MARCH 2020 67
4.8.1.3.1. Members on the waiting list in the same category who are eligible for the
next higher, then lower, bedroom requirement.
4.8.1.3.2. Members on the waiting list in the next higher, then lower category, who are
eligible for the same bedroom requirements.
4.8.1.3.3. Members on the waiting list in the next higher, then lower, category and
bedroom requirements.
4.8.1.3.4. Other members according to priorities.
4.8.2. Senior Officer – General Officer Waiting Lists. Maintain senior and general officer
(O-6 to O-10) waiting lists in the following order using the date of rank as the effective date
of application in eMH: Grade, Date of Rank (DOR), Length of service, date of birth.
4.8.3. E-9 Waiting Lists. Maintain prestige housing (E-9) in the following order: grade, date
of rank (DOR), length of service, date of birth.
4.8.4. Other Grade Waiting Lists. Maintain other grades, including field grade (O-4 to O-
5), company grade (O-1 to O-3 and W-1 to W- 4), senior NCO (E-7 to E-8) and enlisted (E-1
to E-6), in the following order: Priority, effective date of application, grade, date of rank
(DOR), length of service, date of birth.
4.9. Bedroom Entitlement. Determine appropriate bedroom entitlement based on the member’s
grade and family composition (Attachment 2, Tables A2.2 and A2.3). Use the table that provides
the most bedrooms unless the member voluntarily accepts less. No child will share a bedroom
with parents (or any adult). No more than two dependent children may be assigned to a bedroom
unless the Commander certifies in writing one bedroom can accommodate more than two children
(DoDM 4165.63).
4.9.1. Consider community housing as the primary source of housing for a FH applicant with
more dependents than can be suitably housed in available on-base housing using Attachment
2, Tables A2.2 and A2.3.
4.9.2. Consider exceptions on a case-by-case basis when the local community cannot support
the housing requirement. The Commander may consider temporarily converting two adjoining
housing units into one large unit or approving a waiver to allow more than two children to
share a bedroom.
4.10. Assignment Criteria. Do not use or assign FH identified on real property records as
temporary housing. Offer the first available uncommitted house to the first eligible member on
the waiting list and physically present at the installation. If reasonable attempts fail to contact the
member, make the offer to the next member on the waiting list. Make offer using eMH and issue
Offer Acceptance for Assignment to FH memorandum to obtain written acceptance and to
authorize a local government-funded move, if determined authorized. The assignment is complete
when the member accepts keys for the housing unit and signs the eMH FH Check-In Record.
(Refer to Attachment 15.5.)
4.10.1. Do not assign housing until the member is present for duty and is accompanied or will
be joined by dependents within 30 days (dependent college students excepted) at the
installation, except dependents of members on unaccompanied or dependent restricted
assignment and base closure transition personnel and family members.
68 AFI32-6000 18 MARCH 2020
4.10.2. Commanders may approve FH assignment for members with less than 6 months
retainability at the installation based on hardship or for military necessity.
4.10.3. Give member a minimum 30-day advance notice of assignment to FH to allow time to
notify landlord of their intent to move. If a 30-day notice is not possible, consider the following
options:
4.10.3.1. Hold the unit vacant up to 30 days for the first member on the waiting list who
is physically present at the installation and has accepted the housing unit.
4.10.3.2. Offer a unit to applicants on the waiting list, in succession, until the unit is
accepted.
4.10.4. Members may exercise a turndown option for any reason; a turndown is assessed.
4.10.4.1. Bypass members on the waiting list who cannot accept the offer for reasons
beyond their control (lease commitment or when given a short notice of housing
availability); do not assess a turndown.
4.10.4.1.1. For members with an existing lease commitment, do not bypass more than
1 year or the term of the lease, whichever occurs first; do not assess a turndown. This
provision does not apply to personal situations, such as a home sale.
4.10.4.1.2. To ensure compliance and maintain program integrity, the MHO Manager
must review documentation to support bypassing member. (T-1)
4.10.4.2. Except for incumbents of K&E positions, personnel with approved hardships and
those on temporary lodging allowance, may exercise their option to turn down a FH unit.
A member is given 1 duty day to accept or decline the unit. Apply the following rules to
turndown options:
4.10.4.2.1. Offer the unit to the next member on the waiting list.
4.10.4.2.2. Do not remove members from the waiting list when exercising their
turndown option for the first time. Remove members from the waiting list when second
offer is refused. Unless waiting list is exhausted, members must wait 90 days before
reapplying. (T-1)
4.10.5. Members must complete the move within 5 duty days when relocating to another on-
base FH unit. (T-1)
4.10.6. Record assignments in eMH and complete the following applicable documents at the
time of occupancy and maintain in the resident housing record:
4.10.6.1. Complete the eMH FH Check-In/Check-Out Record, and record inspection and
condition of quarters and receipt and condition of furnishings.
4.10.6.2. Provide resident with locally-developed customer comment form and/or refer
member to the Integrated Customer Evaluation (ICE) website (voluntary by member).
4.10.7. Members may voluntarily apply for and be assigned FH with fewer bedrooms than
their entitlement. They may re-apply for larger housing immediately after assignment with
walk-in date or the original effective date if member applied within 30 days of PCS arrival.
The member pays for a subsequent move.
AFI32-6000 18 MARCH 2020 69
4.11. Foreign OCONUS Mandatory Assignments. AF policy is to rely on local communities
first to provide adequate housing; however, Installation Commanders at foreign OCONUS
locations only may require personnel to live in on-base housing to obtain optimum utilization of
98 percent of the inventory, or for force protection and mission essential purposes. To avoid
underutilizing government-controlled housing, the Commander may institute mandatory
assignments for a 6-month period for the following housing categories:
4.11.1. Long-Term Leased Units. If mandatory assignments do not achieve the AF
occupancy goal of 98 percent within 6 months, renegotiate the lease based on current housing
requirements and divest underutilized units through attrition.
4.11.2. Government Housing Provided by Host Nation. Review historical occupancy rates
and determine an appropriate occupancy rate based on current housing requirements. If
mandatory assignment does not achieve the revised occupancy rate within 6 months, develop
a strategy to divest underutilized housing.
4.12. Involuntary Relocation between Government-Controlled Housing Units. The
Commander may direct residents to relocate to other government-controlled or to community
housing when required to complete emergency repairs and major renovation projects. Unless
compelling circumstances exist, do not involuntarily relocate residents for redesignation or
redistribution of government-controlled housing. Instead, redistribute housing vacated by normal
attrition. When residents are directed to relocate, offer the next available uncommitted unit
appropriate for their grade and family size, no turndown option is allowed. The move is at
government expense (paragraph 10.2.5).
4.13. Retention of Government-Controlled Housing. The Air Force intent is that eligible
members keep assigned housing for the duration of their tour at the installation unless there are
reasons that justify reassignment or termination. However, there are circumstances in which
government-controlled housing may be retained when member’s status changes. Submit written
requests to retain housing with supporting documentation to the Commander through the MHO
Manager. Commander may approve retention of FH for the following circumstances; however, in
foreign OCONUS locations the country SOFA takes precedence and determines restrictions, if
any, before retention can be approved:
4.13.1. Member in Missing Status. Dependents of members officially reported in missing
status (includes captured, interned and involuntarily detained foreign OCONUS members) are
permitted to retain housing for up to 12 months. The member’s BAH is forfeited during
dependents occupancy.
4.13.2. Member Incarcerated (Jailed or Imprisoned). Dependents may request to retain
housing when the member is entitled to BAH/OHA during the period of incarceration. The
Commander determines approval and the retention period.
4.13.3. PCS with TDY En route (does not apply to OCONUS). Member may retain
housing during periods of PCS with TDY en route to service or training school for a period of
1 year or less until dependents commence travel on member’s PCS orders.
4.13.4. PCS from CONUS to Accompanied OCONUS Tour. If concurrent travel of
dependents is disapproved and the anticipated travel delay for dependents is less than 20 weeks,
dependents may retain housing for 20 weeks after member departs.
70 AFI32-6000 18 MARCH 2020
4.13.5. Transfer to Hospital. A hospitalized member may retain FH for the period of
hospitalization, or for a period agreed on by the Commander, the Chief of the Medical Staff
(SGH), and MHO Manager.
4.13.6. Member Dies While on Active Duty. Dependents of a member who dies on active
duty may retain housing without charge for a period of 365 days (37 U.S.C. § 403(I)(1)). The
Commander may extend occupancy beyond 365 days on a case-by-case basis, but dependents
must pay a rental charge equal to the member’s equivalent BAH. (T-1)
4.13.7. Completion of School Term. Commanders may approve retention of housing to
enable a dependent to complete a school term for student to graduate or if student would lose
credit if required to withdraw or transfer.
4.13.8. Dependents Unable to Accompany Sponsor Due to Medical or School
Delay. Dependents denied travel to an accompanied foreign OCONUS area due to lack of
medical or school facilities in the foreign OCONUS location may retain FH for a period
determined by the Commander. Member requests approval on AF Form 1466, Request for
Family Member’s Medical and Education Clearance for Travel.
4.13.9. Air Force Educational Leave of Absence Program. While enrolled in Educational
Leave of Absence Program members may retain FH on a space available basis, but must pay a
rental charge equal to BAH at the member’s current grade. (T-1) The MHO computes the
rental rate beginning the date the Air Force Educational Leave of Absence program contract is
signed, prepares paperwork for the Finance Office to process. The member is responsible for
arranging rental payments with the Finance Office. Members may retain housing while
enrolled in this program even if a waiting list exists for the bedroom and category of the house
occupied; however, if the FH unit is needed to house K&E personnel, the member may be
displaced from the home.
4.13.10. Unaccompanied Families. Dependents of member assigned to an Unaccompanied
or Dependent Restricted (UDR), home-basing tour or follow-on assignment who occupy
government-controlled housing when the sponsor departs, may retain housing until the sponsor
returns or reports to the next PDS. Commanders may approve extended retention when the
sponsor extends their unaccompanied or dependent restricted tour. Housing is terminated
within 60 days of member’s return from the unaccompanied or dependent restricted location.
This provision includes mil-to-mil members with no dependents. The Commander may also
encourage residents to retain housing for the duration of the sponsor’s unaccompanied or
dependent restricted tour.
4.13.11. Retention for Hardships. Commanders may permit members or dependents to
retain government-controlled housing based on hardship (defined in Attachment 1) for 60
days and may extend timeframe on a case-by-case basis. Approval authority beyond 60 days
for separating/retiring members may not be delegated below AFCEC. Residents will pay rent
equivalent to members BAH. (T-0)
4.13.12. Retention by General Officers. Refer to Chapter 5 for details on general officers
to retain government-controlled and privatized housing.
AFI32-6000 18 MARCH 2020 71
Table 4.1. Retention of Family Housing (FH).
4.14. Live-in Child Care Provider (Nanny): Commander may approve FH residents to employ
a live-in child care provider. MHO, in coordination with the installation Staff Judge Advocate’s
Office and Security Forces, develops a standardized installation template for members to use in
requesting a live-in child care provider. The MHO forwards requests meeting the following
criteria to the Commander for approval:
4.14.1. Resident has dependent child, infant through high school age, residing in household.
4.14.2. Nanny’s family status and relationship to member are identified.
4.14.3. Nanny will reside in FH, unaccompanied. (T-1)
4.14.4. Private bedroom is available for nanny IAW this AFI and adherence to Attachment
2, Table A2.3.
4.14.5. Request meets the installation Staff Judge Advocate’s Office legal requirements for
federal, state and local domestic employment laws and contracts, host nation provisions, and
Security Forces security requirements for background checks, base entry and access to
facilities, IAW AFMAN 31-113, Installation Perimeter Access Control (FOUO). Note:
Approval of a live-in child care provider does not imply entitlement to benefits or privileges
to which non-family members are not otherwise entitled nor does approval represent a FH
bedroom requirement.
4.15. Assignment and Termination Procedures.
4.15.1. Assignment Procedures. The MHO ensures assignment actions are done in eMH
FHM and must establish local procedures to ensure members are briefed on details regarding
occupancy of FH. (T-1) At a minimum, new residents should be provided an initial inspection
of the assigned unit and grounds area of responsibility, a Resident Brochure, furnishings if
applicable, information on resident liability, disclosure of environmental and safety hazards,
processes for reporting of maintenance and repair requirements, expectations of cleanliness for
the unit and maintenance of grounds, and details in preparation for termination.
72 AFI32-6000 18 MARCH 2020
4.15.2. Termination Procedures. The MHO ensures termination actions are done in eMH
FHM and must establish local procedures to terminate occupancy of FH residents. (T-1)
Preliminary inspection must be completed to assess the FH unit, furnishings (if applicable),
and assigned grounds area for potential damages, identify change of occupancy requirements,
and provide the member cleaning standards for final inspection. (T-1) A final inspection must
be done to ensure member’s personal property is removed and unit and grounds have been
cleaned and repaired, if applicable. (T-1)
4.16. Terminating Housing. FH residents may voluntarily terminate FH for any reason after
completing a mandatory 1-year residency with at least 40 days’ notice to the MHO. Commanders
may waive the 1-year mandatory residency requirement for government-controlled housing when
it is in the best interest of the Air Force or when a hardship exists.
4.16.1. MHOs must schedule inspections for termination and process termination in eMH
using the FH Check-Out Record to clear resident of assigned quarters, followed with an AF
FH Termination Memorandum. (T-0)
4.16.2. Without an approved retention request, residents must terminate housing (T-1) under
the following conditions:
4.16.2.1. A resident receives PCS orders to another installation.
4.16.2.2. A resident is separating or retiring from military/government service.
4.16.2.3. When the sponsor and dependents no longer live together, the sponsor must
terminate FH within 30 days of separation. (T-1)
4.16.2.4. Commanders may terminate government-controlled housing with 30-day notice
when residents fail to comply with the AF family child care policies, are responsible for
willful, malicious or negligent abuse or destruction of property, or display conduct or
behavior contrary to accepted standards or adverse to military discipline. Fully document
in eMH. The move is at government expense, but partial dislocation allowance is not
authorized (refer to Chapter 10 for details).
4.16.2.5. An enlisted member living in government-controlled housing who accepts an
active duty commission, with no interruption of active service, should be relocated to
officer housing unless the member has less than 6 months retainability at the installation.
4.16.2.6. A commissioned officer living in government-controlled housing who is
separated and re-enlists or assumes an enlisted grade relocates to enlisted housing unless
the member has less than 6 months retainability at the installation.
4.16.2.7. Death of Qualifying Dependent or Military Spouse. Residents terminate family
housing within 90 days following the death of a military spouse or a family member who
qualified them for BAH at the with-dependent rate. The Commander may approve FH
retention beyond the 90 days.
4.17. Housing Inspections. There are three FH inspections associated with assignment and
termination of government-controlled housing. These inspections must be conducted jointly with
the resident when assigned and prior to resident terminating the government-controlled housing
unit, as applicable: Initial, Pre-termination, and Final Inspection. (T-1) MHO must use eMH FH
Module, Scheduler Component to schedule these with incoming or outgoing resident, as
applicable: (T-0)
AFI32-6000 18 MARCH 2020 73
4.17.1. Initial Inspection. Perform in the housing unit, when possible, at time of occupancy
or as soon as possible thereafter. Record the condition of the unit, furnishings, equipment,
appliances and grounds on AF FH Check-In/Check-Out Record. Advise new residents that if
the condition of the housing unit, equipment and/or government furnishings differ from the
entries recorded on the AF FH Check-In/Check-Out Record then the resident must submit the
discrepancies in writing to the MHO within 15 days of the move-in date to preclude an
assumption of resident damage. (T-1) Provide and brief resident on contents of Installation
Resident Brochure and request resident complete the locally developed customer evaluation
form during the initial inspection.
4.17.2. Pre-termination Inspection. Perform the pre-termination inspection 30-45 days
before the resident vacates housing to identify maintenance requirements to facilitate
scheduling change of occupancy maintenance and other repairs after final inspection. Compare
the condition of the unit to the initial inspection recorded on AF FH Check-In/Check-Out
Record. Refer to paragraph 2.15 Normal Wear and Tear, Table 2.2 Examples of Normal
Wear and Tear versus Damages, and paragraph 2.15.4 Anchoring of Certain Items. Inform
terminating residents of their responsibilities for damaged or missing property and how to
make restitution. If the resident does not agree to repair or reimburse for resident damage, a
report of survey may need to be initiated IAW DoD 7000.14-R, DoD Financial Management
Regulation, Volume 12, Chapter 7.
4.17.3. Final Inspection. The purpose of the final inspection is to clear the member of
responsibility for the unit. In geographical locations where temporary lodging allowance is
authorized, the government may perform final cleaning of FH units to reduce temporary
lodging allowance costs for departing members.
4.18. Change of Occupancy Maintenance. Change of occupancy maintenance is Minor
Maintenance and Repair required after a resident vacates a unit to make the unit ready for the next
resident. Identify repairs during the pre-termination and final inspection (see paragraph 11.10.4.1).
4.19. Temporary Redistribution. The Commander considers temporary redistribution of FH
when an imbalance exists but circumstances do not warrant permanent redistribution and change
of property records. Do not use temporary redistribution when permanent redistribution is clearly
warranted.
4.19.1. The MHO Manager compares current distribution of FH assets with requirements
using eMH occupancy data and submits recommendations to the Commander.
4.19.2. Consider the following to determine the need for temporary redistribution:
4.19.2.1. Recent or projected mission changes.
4.19.2.2. Approved and programmed new construction for government, privatized and
community housing.
4.19.2.3. Separation of officer and enlisted family areas.
4.19.2.4. Imbalance of waiting times among categories.
4.19.2.5. Ensure eMH reflects temporarily redistributed units by changing the current
designation. (T-1)
74 AFI32-6000 18 MARCH 2020
4.20. Permanent Redistribution. Permanently redistribute FH units in eMH and on real
property records to align units with requirements when evaluation shows a significant change in
the following conditions:
4.20.1. Base mission.
4.20.2. Base population.
4.20.3. Availability of government, privatized and community housing.
4.20.4. Continued temporary redistribution to maintain equity among categories.
4.21. Diversions (Temporary Changes in Use). Diversions of non-surplus FH is only
authorized for use as UH for K&E personnel. MHOs must use eMH to process temporary change
in use of FH (refer to Attachment 15.6). (T-0)
4.21.1. Diversion of surplus FH units is not authorized.
4.21.2. AFCEC/CIM may only approve diversion of non-surplus FH to UH for K&E
unaccompanied personnel for up to 3 years and may delegate this specific authority to
Commanders.
4.21.2.1. Do not change AF Real Property Records for a diversion.
4.21.2.2. Charge O&M costs to the FH account for diverted unit.
4.21.2.3. Diversions will not be entered in the eMH System to avoid a negative impact to
utilization rates.
4.22. Conversions (Permanent Change in Use). FH units determined to be surplus to
installation requirements based on the current Housing Requirements and Market Analysis may
be converted to other uses. Do not permanently convert FH identified on real property records
without prior approval of SAF/IEI (see paragraph 11.22.1.8 for details).
AFI32-6000 18 MARCH 2020 75
Chapter 5
GENERAL OFFICER QUARTERS (GOQ) GOVERNMENT-OWNED, LEASED AND
PRIVATIZED GENERAL OFFICER QUARTERS (GOQ)
5.1. Policy. The Air Force strives to ensure GOQs are maintained in a state of excellence
commensurate with their purpose, historical significance, and the need to protect significant Air
Force investments. Quality GOQs are critical to enabling senior Air Force leadership to perform
their missions and provide appropriate settings for official entertainment. GOQs receive close
scrutiny from both the private and public sector. As a result, GOQs are frequently a matter of
special congressional interest.
5.2. GOQ Inventory. FH facilities to support general officer requirements are provided from
various sources.
5.2.1. Government-owned GOQs. AF owned facilities are managed, operated, and
maintained by the MHO.
5.2.2. Leased GOQs. Leased facilities are managed by the MHO IAW leasing agreement.
5.2.3. Privatized GOQs. GOQs included in PH projects are owned and operated by the PH
project owner IAW project transaction documents.
5.3. Statutory Limitations: There are two statutory limitations that limit the annual expenditures
of the FH appropriation on any GOQ.
5.3.1. GOQ Operations, Maintenance and Repair Limit. 10 U.S.C. § 2831 limits total
Operations, Maintenance and Repair expenditures to $35,000 per GOQ, per FY.
5.3.1.1. GOQ expenditures in management (P-721.1), services (P-721.2), furnishings (P-
721.4), and M&R (P-722) all count against the operations, maintenance and repair annual
limit..
5.3.1.2. M&R expenditures include change of occupancy, minor/routine M&R, major
M&R, grounds maintenance, and minor alterations.
5.3.2. Exceeding Operations, Maintenance and Repair, and Maintenance & Repair
Limits. Statutory limitations may not be exceeded without approval. Typically, notification
is accomplished through submission of the annual Air Force budget.
5.4. GOQ Management Team. The Commander establishes a GOQ management team to serve
as the focal point for all GOQ matters and interface with other installation agencies and GOQ
residents. At installations with privatized housing, this is done via a Partnering Agreement with
the project owner. The GOQ team is comprised of points of contact from the MHO (includes
furnishings management section), PH project owner personnel, and other installation agencies
determined necessary to provide required services. The MHO Manager, in concert with the team,
will establish and formalize processes and procedures to: (T-1)
5.4.1. Promote excellent service and encourage positive relationships among the MHO staff,
GOs and their support staffs, and PH property owner personnel. (T-1)
5.4.2. Strive to satisfy resident expectations using all available resources within existing
policies and transaction documents.
76 AFI32-6000 18 MARCH 2020
5.4.3. Engage the Commander and project owners, as necessary, to provide resolution for
general officer requirements that cannot otherwise be met. (T-1)
5.4.4. GOQ Management Team members must complete training as specified in paragraph
2.3.5. (T-1)
5.5. GOQ Customer Support. Under the leadership of the MHO Manager, the GOQ
Management Team will support required actions following four interconnected phases: (T-1)
5.5.1. Before Arrival. Contact incoming resident or designated representative to coordinate
housing application and information on prospective GOQ. (T-1)
5.5.2. Arrival. Schedule a walkthrough of the assigned GOQ to conduct the initial
inspection. Provide a GOQ Resident Guide. Brief residents on PH Project Management
Office, MHO and resident responsibilities, identify points of contact and contact information
for maintenance, furnishings, and other housing and installation requirements. (T-1)
5.5.3. Residency. Meet with GOQ residents, as needed, to develop a coordinated annual and
long range housing plan which includes service requirements, and to provide information about
scheduled or unscheduled work and services. (T-1)
5.5.4. Departure. Conduct pre-termination inspection to explain cleaning standards and
request feedback to identify scope of maintenance and repair. Conduct final inspections to
ensure cleaning meets standards and that requirements for change of occupancy are complete.
(T-1)
5.6. General Officer Retention of Quarters. GOQ residents may request retention of FH or PH,
and approvals will impact a member’s furnishings authorizations.
5.6.1. When a member occupying a government-controlled GOQ departs the installation on
an Unaccompanied Dependent Restricted (UDR) tour, make every effort to adequately house
the incoming family while ensuring as little disruption as possible to family of the departing
member. The Commander may allow family members to retain the GOQ, with current
furnishings and amenities, unless compelling circumstances require immediate occupancy by
incoming GOs. If a move to another unit is necessary to support the family of the departing
member, furnishings may not be provided as the GO no longer requires furnishings to support
official entertainment responsibilities.
5.6.2. When a member occupying a privatized GOQ departs the installation on a UDR tour,
the privatized housing property manager, in coordination with the Commander, determines if
the family members may retain housing. In these cases, the member is no longer considered a
“target tenant” and quarters may be required to support incoming personnel. If a move to
another unit is necessary to support the family of the departing member, furnishings may not
be provided, as the general officer no longer requires furnishings to support official
entertainment responsibilities.
5.7. GOQ Furnishings. The Air Force may provide furnishings to support official entertainment
responsibilities of GOs, Brigadier General selectees, O-6 Installation Commanders, the AF/CCC,
and GO civilian equivalents (Senior Executive Service) residing in government-owned, leased,
and privatized housing (target tenants only). Authorized furnishings vary between incumbents of
SCPs and non-SCP positions, and are limited to public entertainment areas only. Supplemental
furnishings are only authorized to complement, not replace, personally owned furnishings. All
AFI32-6000 18 MARCH 2020 77
costs associated with furnishings are charged against the operations, maintenance and repair
threshold.
5.7.1. Special Command Position (SCP). OSD (DA ODCMO) designates a small number
of general and flag officer and civilian positions as SCP when the incumbent must represent
U.S. interests at official and social entertainment activities involving foreign and U.S.
dignitaries, high-ranking government or military officials, and outstanding members of the
business, industrial, labor, scientific, and academic communities. (T-0) SCP incumbents have
significantly more responsibilities for official entertainment activities and are often housed in
larger GOQs. See Attachment 4 for the current list of approved AF SCPs.
5.7.2. Non-SCP. A non-SCP position is a position occupied by a GO, Brigadier General
selectee, Colonel (O-6) serving as the Installation Commander, or a civilian GO-equivalent not
designated as an SCP.
5.7.3. Supplemental Furnishings Allowances. Supplemental furnishings may be provided
in the public entertainment areas of FH occupied by SCPs and non-SCPs to supplement
personally owned furnishings of residents who are required to frequently accommodate or
entertain visitors as part of their official duties.
5.7.3.1. Authorized supplemental furnishings for SCP and non-SCPs are identified in
Attachment 5.
5.7.3.2. Public entertainment areas are defined as the entrance foyer, living room, dining
room, den, library, family room, kitchen area, porches, patios, stairways and hallways and
sidewalks connecting these areas. For SCPs, it includes a guest bedroom for official guests
requiring overnight accommodations.
5.7.3.3. Commanders may only approve the purchase of supplemental furnishings to
complement, not replace, personally owned furnishings. Commanders may not approve
purchases of supplemental furnishings for their own quarters, AFIMSC/CC is the approval
authority. (T-1)
5.7.3.4. Installations may not purchase, maintain, repair, or replace furnishings items not
authorized in Attachment 5. (T-1)
5.7.3.5. Installations may not purchase furnishing items when similar items are available
in furnishings management inventory. (T-1)
5.7.3.6. All consumable items to support official entertainment via Air Force-provided
furnishings and equipment are the responsibility of the resident (i.e. propane gas, cleaning
supplies, etc.).
5.7.3.7. Unaccompanied members and voluntarily unaccompanied members residing in
GOQs receive the same furnishings authorizations as accompanied members of equal
grade.
5.7.3.8. Furnishings Management Section in coordination with the MHO Manager must
account for all items issued to the incumbent of the SCP position on the AF FH Check-
In/Check-Out Record. (T-0)
5.7.4. Specific Supplemental Furnishings.
78 AFI32-6000 18 MARCH 2020
5.7.4.1. Window Treatments may be provided as a supplemental furnishing in the
public entertainment areas of the GOQ. Window treatments may be provided as a
decorative compliment to the entertainment areas and when utilized, must always be in
addition to window coverings (see paragraph 11.20.3 Window Coverings). (T-1) See
Attachment 5 for details.
5.7.4.1.1. Treatments include draperies, curtains, sheers, valances, cornices, fabric
shades, and associated hardware.
5.7.4.1.2. Treatments must be neutral in color (may include white) and constructed of
quality materials with at least a 7-year life expectancy. (T-1)
5.7.4.1.3. If treatments require replacement before the end of the 7-year life
expectancy, the Commander must submit a waiver request to AFCEC/CIM. (T-1) See
Table 5.1 for approval authorities. Waiver requests must include: (T-1)
5.7.4.1.3.1. Explanation for why early replacement is required to include a
statement that the BCE has validated the requirement for replacement.
5.7.4.1.3.2. Total cost of the replacement items.
5.7.4.1.3.3. Clearly labeled floor plan and photographs documenting the
requirement.
5.7.4.1.3.4. The month and year the items requiring replacement were originally
installed or placed in the GOQ. State whether the items are still under manufacturer
warranty, and include available warranty information.
5.7.4.1.3.5. List of furnishings actions and costs completed in the FY, and those
proposed for the FY.
5.7.4.1.3.6. GOQ spend and long-range plans that reflect the installation’s ability
to maintain furnishings in future FYs.
5.7.4.2. Appliances are provided in FH and PH GOQs.
5.7.4.2.1. Government owned appliances (which are classified as real property
installed equipment) are provided for government owned or leased GOQs IAW
Attachment 5. Appliances may be freestanding or permanently installed. GOs in PH
may be authorized appliances not covered in the PH project transaction documents.
5.7.4.2.2. PH project owner appliances are provided for GOQs IAW project
transaction documents. The appliances provided in the project and government-
conveyed must be maintained and replaced by the project owner. (T-0)
5.7.5. Special Command Position (SCP) Amenities and Allowances. Incumbents of SCP
positions residing in government-owned, leased and privatized GOQs may be provided
additional amenities and allowances. For non-Air Force SCPs supported at AF installations,
the MHO Manager must ensure items provided by their primary Service are considered before
issuing additional items. (T-1)
5.7.5.1. Tableware. The Air Force has standardized tableware authorizations (see
Attachment 5, Part B—China, Glassware, Flatware, Silver Service, and Table Linen).
AFI32-6000 18 MARCH 2020 79
5.7.5.1.1. The 11 WG/LRS identifies an AF Tableware Program and Amenities
Representative to manage the AF tableware program for support to SCPs. This office
uses eMH to track SCP tableware inventory and accountability. (T-0)
5.7.5.1.2. The Furnishings Management Section in coordination with the MHO
Manager must account for all items issued to the incumbent of the SCP position on the
AF FH Check-In/Check-Out Record. (T-0)
5.7.5.1.3. The initial issue of tableware is not subject to the $1,000 annual replacement
allowance but included in the annual operations, maintenance and repair limit.
5.7.5.1.4. Replacement items are charged against the $1,000 limit and the annual
operations, maintenance and repair limit.
5.7.5.1.5. The MHO Manager must initiate request for replacements to the AF
Tableware Representative at the request of the resident or designated representative.
(T-1) The AF Tableware Representative must notify MHO if any items are received
directly from the resident or the enlisted aide for reconciliation. (T-1)
5.7.5.1.6. The AF Tableware Representative must only issue replacement items to the
Furnishing Management Section after validation of authorization and verification by
the MHO Manager that sufficient funds remain available below the annual limit. (T-1)
5.7.5.1.7. Furnishings Management Section forwards the item to be replaced via
certified mail to 11 WG/LRS, Tableware Program and Amenities Representative, 3066
E. Perimeter Rd, Joint Base Andrews MD 20762. The 11 WG/LRS will reclaim any
precious metals from these items. (T-1)
5.7.5.1.8. The 11 WG/LRS must provide AF/A4CA and AFCEC/CIM a total
inventory and reconciliation of tableware on hand and issued by 1 March annually, and
a transaction summary by base and address quarterly, by the 10th day following the
end of the quarter. (T-1)
5.7.5.2. Table Linen. SCPs may maintain, at maximum, a set of 48 placemats, 48
napkins, and up to 12 tablecloths (white or neutral), depending on size and shape of the
primary dining table.
5.7.5.2.1. The Furnishings Management Section in coordination with the MHO
Manager must account for all table linen issued to the incumbent of the SCP position
on the AF FH Check-In/Check-Out Record. (T-0) These items remain with the GOQ
until they are unserviceable at which time they are turned into Furnishing Management
Section for disposal.
5.7.5.2.2. The Furnishings Management Section purchases linens locally, or the
incumbent of the SCP position may purchase replacement linens using personal funds.
The MHO Manager processes Optional Form (OF) 1164, Claim for Reimbursement for
Expenditures on Official Business, to the Financial Services Office for reimbursement
to the member. (T-1)
5.7.5.2.3. Table linen may be cleaned at government expense.
5.7.5.3. Miscellaneous Supplemental Allowance. SCPs are provided an additional
$1,000 allowance for items required for official entertainment such as small cookware,
80 AFI32-6000 18 MARCH 2020
hollowware (serving pieces), and other items required for entertainment but not listed in
Attachment 5.
5.7.5.3.1. Furnishings Management Section in coordination with the MHO Manager
must account for all items purchased under this authority and issued to the incumbent
of the SCP position on the AF FH Check-In/Check-Out Record. (T-0) These items
remain with the GOQ until they are unserviceable at which time they are turned into
Furnishings Management Section for disposal.
5.7.5.3.2. Furnishings Management Section purchases miscellaneous supplemental
items locally or the incumbent of the SCP position may purchase miscellaneous
supplemental item using personal funds. The MHO Manager processes Optional Form
(OF) 1164, Claim for Reimbursement for Expenditures on Official Business, to the
Financial Services Office for reimbursement to the member.
Table 5.1. Approval Authorities.
Rank of GOQ Tenant (Including SES Equivalents)
Category of
Limit
Installation
Commanders
All O-7s
All O-8s, and
O-9s (that are
not
MAJCOM/CCs)
MAJCOM/CCs,
the USAFA
Superintendent,
the AF/CCC,
All O-10s
AF/CV
AF/CC
Waivers to Expenditure Limits
Furnishings
GOQ (non
SCP) 1-Year
Limit $6000 or
5-Year Limit
$20,000
AFIMSC/CC
AFIMSC/CC
AFMC/CC
AF/CV
N/A
N/A
Furnishings
SCP 1-Year
Limit $10,000
or SCP 5-Year
Limit $40,000
N/A
N/A
N/A
AF/CV
AF/CC
SECAF
Tableware and
Linen
SCP 1-Year
Limit $1000
N/A
N/A
N/A
AF/CV
AF/CC
SECAF
Miscellaneous
Supplemental
Allowance
SCP 1-Year
Limit $1000
N/A
N/A
N/A
AF/CV
AF/CC
SECAF
AFI32-6000 18 MARCH 2020 81
Rank of GOQ Tenant (Including SES Equivalents)
Category of
Limit
Installation
Commanders
All O-7s
All O-8s, and
O-9s (that are
not
MAJCOM/CCs)
MAJCOM/CCs,
the USAFA
Superintendent,
the AF/CCC,
All O-10s
AF/CV
AF/CC
Waivers to Minimum Life Cycle Limits
Window
Treatment
Replacement 7
Years
AFIMSC/CC
AFIMSC/CC
AFMC/CC
AF/CV
AF/CC
SECAF
Carpet
Replacement 7
Years
AFIMSC/CC
AFIMSC/CC
AFMC/CC
AF/CV
AF/CC
SECAF
Waivers to Furnishings and Amenities Allowances Quantities (Table 9.1)
Table of
Furnishings
Allowances
AFIMSC/CC
AFIMSC/CC
AFMC/CC
AF/CV
AF/CC
SECAF
Approval for Supplemental Furnishings
Approve
Purchase of
Supplemental
Furnishings
AFIMSC/CC
Installation
Commander
Installation
Commander
Installation
Commander
Installation
Commander
Installation
Commander
Notes:
1. All GOQ carpet replacement requires Installation Commander certification that existing
carpeting is no longer serviceable and requires replacement.
2. Replacement of Window Treatments before the end of the 7-year life cycle requires Installation
Commander justification.
3. If waiving the 1-year and/or 5-year limit causes the projected operations, maintenance and repair
costs to exceed $35,000 for that FY, obtain appropriate additional approvals prior to incurring
additional furnishings costs.
4. Installation Commanders approve the purchase of supplemental furnishings to complement GOQ
resident’s personally owned furnishings, except for their own quarters; AFIMSC/CC is the approval
authority for purchasing supplemental furnishings for Installation Commander quarters.
5.7.6. Furnishings Cost Limits. See Table 5.2 for AF-established 1-Year and 5-Year
(consecutive period of time) threshold limits for SCP and non-SCP furnishings costs. Do not
exceed furnishings costs limits without appropriate approval. These established limits are not
considered budgeted amounts for every GOQ. All furnishings costs count against the
operations, maintenance and repair annual limit.
82 AFI32-6000 18 MARCH 2020
Table 5.2. Furnishings Cost Categories and 1- and 5-Year Limits.
Cost Category
GOQ (non-SCP)
1-Year Limit
GOQ (non-SCP)
5-Year Limit
SCP 1-Year
Limit
SCP 5-Year
Limit
Furnishings
$6,000
$20,000
$10,000
$40,000
Tableware and linen
No Authority
No Authority
$1,000
None
Miscellaneous
supplemental allowance
No Authority
No Authority
$1,000
None
5.7.6.1. The furnishings limit applies to the following items:
5.7.6.1.1. Purchase cost of furniture.
5.7.6.1.2. Purchase cost of area rugs with required pads.
5.7.6.1.3. Replacement cost of window treatments.
5.7.6.1.4. Purchase of artificial plants (SCP only).
5.7.6.1.5. Refinishing and reupholstering.
5.7.6.2. Exclude the following furnishings costs from 1- and 5-year furnishings limits;
shipping, transportation, pickup, delivery, installation, repair, cleaning, storage and
furnishings storage containers.
5.7.6.3. Exclude initial-issue window treatments required due to new construction or re-
designation of a unit from non-GOQ to GOQ use.
5.7.6.4. The 1-year and 5-year limits apply to the purchase of new items and any item that
is issued from the existing Furnishings Management warehouse that has never been
previously charged to a GOQ.
5.7.6.5. Do not include items which have been issued and previously charged to other
homes (used).
5.7.7. Furnishings Cost Limits Waivers. If SCP or non-SCP requirements exceed the AF
established 1-Year and/or 5-Year limits, the Commander must forward a waiver request to
AFCEC/CIM. (T-1)
5.7.7.1. The waiver request must include: (T-1)
5.7.7.1.1. Explanation for exceeding the limit, to include a statement validating the
necessity of the requirement to exceed the limit.
5.7.7.1.2. List items requested, including costs.
5.7.7.1.3. List of furnishings actions/cost completed in the FY and those proposed for
the FY.
5.7.7.1.4. GOQ spend and long-range plans that reflect the installation’s ability to
maintain quality furnishings within the expenditure limits in future FYs.
5.7.7.2. Approval authorities are dependent on the grade of the incumbent in which the
waiver is required. In no case may the individual exercising this authority make a decision
about his or her own dwelling or the dwelling of a person senior in rank. (T-1) If necessary,
use date of rank to determine authority. See Table 5.1 for authorities.
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5.7.7.3. If waiving the 1-year and/or 5- year limit causes the projected operations,
maintenance and repair costs to exceed $35,000 for that FY, obtain appropriate additional
approvals prior to incurring additional furnishing costs.
5.7.8. Furnishings Accountability. General officers are accountable and liable for damages
for government-issued furnishings in their GOQ. Furnishings items are recorded on AF FH
Check-In/Check-Out Record and signed for by the general officer, spouse, or designated
representative (including Enlisted Aides). The Furnishings Management Section maintains the
record of issued items and receives unserviceable items for disposal. The Furnishings
Management Section and the resident must conduct an annual inventory and assessment, and
perform reconciliation actions as needed. (T-1)
5.7.9. Requesting New Items. When new furnishings, appliances, or equipment items, not
included in Attachment 5 are needed, Commanders submit requests to AFIMSC/CC with
supporting documentation. Included in the request should be a description of the items and
proposed locations in the entertainment area of the GOQ, cost, and include other available
information (brochures, sketches, and photographs). AFIMSC/CC forwards supported request
to AF/A4C for consideration.
5.8. GOQ Cost & Reporting. The Air Force is required to report all GOQ expenditures per
Congressional and OSD direction. This requirement applies to all expenditures on all Air Force
GOQs (government-owned, leased, and privatized). Government costs for government-owned
GOQs temporarily diverted as unaccompanied GOQs are paid exclusively from family housing
appropriated funds and all limits apply. The MHO Manager must approve FH operations and
maintenance funds before expenditures, and track and accurately account for all GOQ costs to
ensure statutory and policy limits are not exceeded and accomplish reporting requirements. (T-1)
5.8.1. Tracking and Reporting General Officer Quarters (GOQ) Costs.
5.8.1.1. The MHO Manager is responsible to ensure proper collection, recording, and
certification of GOQ government (appropriated funds) and project owner expenditures in
government-owned, leased and privatized GOQs (units occupied by GOs as either Target
Tenants or Other Eligible Tenants). The MHO Manager must monitor and validate costs
frequently to ensure sufficient authorizations exist before approving additional
expenditures in the GOQ. (T-1)
5.8.1.2. The MHO Manager must read and must use Attachment 6 to determine how to
charge, track, and report appropriated funds for GOQs. (T-0)
5.8.1.2.1. The PH project owner will use categories as specified in Attachment 15.8
to identify and report expenditures.
5.8.1.2.2. For government-controlled housing, charge and report annual costs the date
funds are obligated. However, for multiunit service contracts, where funds are
obligated when the contract is awarded, charge costs to individual GOQs as expenses
are incurred. Examples of these contracts are housing maintenance, grounds
maintenance, and refuse collection.
5.8.1.2.3. For contracted project work in government-controlled housing, charge and
report the entire cost of the work (labor plus materials) at the time the contract is
84 AFI32-6000 18 MARCH 2020
awarded. Report changes to costs prior to end-of-year (fourth quarter reports) when
the contract change is approved.
5.8.1.2.4. For in-house work in government-controlled housing, charge and report the
cost of materials as they are received. Charge and report labor for in-house work at the
time the hours are expended. When military or civilian labor, other than enlisted aides,
performs housing work, the cost for the reported labor hours is based on the total shop
rate, less the military factor.
5.8.1.2.5. Determine O&M costs for government-controlled GOQs in one of two ways,
and charge accordingly:
5.8.1.2.5.1. If the costs are solely attributable to a GOQ, such as a maintenance
project or contract cleaning for an individual unit, charge the entire cost to the
GOQ.
5.8.1.2.5.2. If two or more units benefit from services (e.g., refuse collection,
maintenance, shared garage), prorate the costs among all benefiting units. For
utilities where units are not metered, determine a cost per square foot and establish
the charge based on the unit size.
5.8.1.2.6. Charge costs to maintain and repair irrigation systems within 50 feet of the
GOQ to that GOQ. If two or more units share an irrigation system, prorate the costs
among all GOQs sharing the system, but in all cases charge only the cost within 50 feet
of each GOQ. This policy is specific to irrigation systems, and the "exclusive use"
provision in paragraph 2.25.1 does not apply.
5.8.1.3. The MHO Manager will collect and record GOQ expenditures using eMH General
& Flag Officers Module. (T-0)
5.8.1.3.1. The MHO Manager must develop and maintain a separate General & Flag
Officer Module Quarterly Cost Report for all housing units used as GOQs (including
general officers that are “frocked” but excluding brigadier general selects) regardless
of the length of time occupied by the general officer during the FY, including those re-
designated as unaccompanied housing, to track and report cost associated with
government and project owner operations, maintenance, repair and improvement
actions. (T-0)
5.8.1.3.2. The installation CE Resource Advisor and other offices and agencies will
provide the MHO Manager government expenditures as required. (T-0)
5.8.1.3.3. The PH project owner will provide expenditures to the MHO Manager, at
minimum quarterly not later than the end of the first month following the end of the
quarter. The PH project owner may use the Project Owner Cost Workbook (sample at
Attachment 15.9). The MHO Manager will transfer the costs from the Project Owner
Cost Workbook to the appropriate line in the GOQ’s Quarterly Cost Report. (T-0)
5.8.2. Reporting General Officer Quarters (GOQ) Costs. DoD requires annual submittal
of expenditures for homes occupied by general officers during the FY. AF uses the business
rules established in Attachment 15.10 for annual reporting.
5.8.2.1. The MHO Manager uses the criteria for tracking and reporting GOQ expenditures
at Attachment 6.
AFI32-6000 18 MARCH 2020 85
5.8.2.2. Once annual reports have been approved by AF/A4CA in eMH, the MHO
manager notifies AFCEC/CIM and submits updated reports only if a cost change would
affect statutory or regulatory compliance. However, these changes should be annotated on
the final AF Form 3826 and retained at the installation in eMH.
5.8.2.3. The MHO Manager generates the AF Form 3826 for each GOQ being reported
from eMH General and Flag Officer Module at the end of each quarter along with the
detailed transaction sheet. The MHO manager and project owner representative will brief
the GOQ resident details on expenditures being reported, as requested. (T-1)
5.8.2.3.1. The MHO Manager and BCE must sign the government and privatized
section of the AF Form 3826; the PH project owner representative signs the Project
Owner section. (T-0)
5.8.2.3.2. The general officer signs the AF Form 3826 if available at the duty station
to acknowledge expenditures. (T-1)
5.9. GOQ General Policy. The MHO Manager is responsible to manage GOQ daily operations.
A key to maintaining GOQs is to accurately identify facility work requirements, and participation
by residents in this process is vital.
5.10. General Officer Quarters Specific Items: There are specific items associated with
government-owned GOQs that the MHO Manager may be required to address with residents.
5.10.1. Window Coverings are considered part of the facility. See paragraph 11.20.3 for
Window Covering policies.
5.10.2. Window Treatments are considered furnishings. See paragraph 5.7.4.1.
5.10.3. Carpeting is considered part of the facility. See paragraph 11.10.7.7.
5.10.4. Appliances and specific equipment may be considered furnishings or part of the
facility. See Attachment 6 to determine appropriate category for charging work and costs.
Use the principle that the term “installed” typically describes a facility cost (built in oven or
cooktop, dishwasher) and the term “freestanding” typically describes a furnishings cost
(refrigerator, range, microwave, washer & dryer). Subsequent costs incurred for the item
(maintenance, repair or replacement) are charged to the same cost category initially assigned
to the appliance.
5.10.5. An exterior name sign can be provided as a facility cost at GOQs when required.
5.10.6. A name plaque to serve as an historical interior record may be provided at each GOQ
including PH as a furnishings.
5.10.7. Certain flags may be provided at GOQs. See paragraph 2.23 for details.
5.11. General Officer Quarters Planning. The BCE must develop a plan for each GOQ that
includes day-to-day requirements while considering future capital investments necessary to sustain
the quality of the dwelling. (T-1) Specific details for investment decisions are provided in the
GOQ Individual Facility Profile within the base-specific Housing Community Profile. The BCE
is required to ensure all work is consistent with Air Force GOQ Guide, GOQ Standards for
Programming, Design and Construction, Volume 2. (T-0)
86 AFI32-6000 18 MARCH 2020
5.11.1. Air Force Family Housing Master Plan (FHMP). Refer to paragraph 11.2.3 for a
description of how the FHMP is used by the AF/A4C to establish an investment strategy for
all FH units.
5.11.1.1. Housing Community Profile. The FHMP includes a Housing Community
Profile for each installation. (See paragraph 11.2.2).
5.11.1.2. Individual Facility Profile. Every Housing Community Profile for installations
with GOQs includes an Individual Facility Profile for each GOQ. The Individual Facility
Profile includes facility data, such as the age and condition of the GOQ; improvements,
major and minor maintenance and repair requirements; and cost estimates for work planned
to be accomplished using the Operations & Maintenance program or planned to use a one-
time whole-house improvement project. Each Individual Facility Profile identifies an
interim Operations & Maintenance plan, and a long-range whole-house investment plan.
5.11.1.3. Repairs, improvements, new construction or replacements shall be planned IAW
the FHMP (see paragraph 11.2.3). (T-1) Bases must comply with the requirements
identified in the Individual Facility Profile or seek approval from AFCEC/CIM to deviate.
(T-1)
5.11.2. General Officer Quarters Guide. The Air Force developed a GOQ Guide for use in
GOQ management and planning. The GOQ Guide is contained in a boxed set of three volumes:
5.11.2.1. Volume I, GOQ Resident Handbook. The handbook provides GOs, their
spouses, and executive staffs with the rules, standards, and expectations concerning GOQs
including, furnishings authorizations, cost reporting, and expenditure limitations.
5.11.2.2. Volume II, GOQ Standards for Programming, Design, and Construction:
5.11.2.2.1. Volume II, supplements housing facility standards in the Air Force Family
Housing Guide for Planning, Programming, Design and Construction, and is available
from AFCEC (https://www.wbdg.org/FFC/AF/AFDG/goqguidev2.pdf).
5.11.2.2.2. Installations may supplement Volume II with local installation standards
compatible with Air Force parameters, considering climatic conditions, architectural
styles, local construction practices, AF/A4C policies, applicable laws, and regulations.
5.11.2.3. Volume III, GOQ Individual Facility Profile (IFP) (see paragraph 5.10.1.2).
5.11.3. Long-Range Plan. The MHO Manager must prepare an annual long-range plan for
each GOQ to identify funds required for operations, M&R, and improvement work. (T-0)
5.11.3.1. The plan covers a 5-year period (the current year plus the following 4 years) and
provides detailed costs planned for management, services, furnishings, change of
occupancy, minor/routine maintenance and repair, major maintenance and repair, ground
maintenance, minor alteration, and improvement costs for each year. The plan also
identifies the need to request additional authority when the total operations, maintenance
and repair, or M&R, costs for a FY exceeds $35,000 (Table 5.1).
5.11.3.2. Limit M&R to health or life safety issues when the GOQ is included in a near-
term whole housing renovation project.
5.11.3.3. Spend Plan. The MHO Manager, in collaboration with the GOQ management
team, will prepare a spend plan that identifies programmed and recurring work and services
AFI32-6000 18 MARCH 2020 87
required during the coming FY. (T-0) Inputs should include requirements provided by
residents, current inspections, Housing Community Profile and approved project work
(O&M or improvement) identified in the GOQ Individual Facility Profile. If conditions
have changed from published Housing Community Profile, identify work as needed and
keep supporting documents. (T-1)
5.12. General Officer Quarters Programming. See paragraph 11.3.10 for details regarding
programming requirements for GOQs.
5.13. Privatized General Officer Quarters Policy. The Air Force privatization of FH, included
the privatization of GOQs. The project owner owns and operates GOQs IAW transaction
documents. Requirements set forth are only binding on the project owner to the extent such
requirements are mandated by law or incorporated into project transaction documents.
5.13.1. The MHO Manager provides oversight of the PH project and specific to GOQs, is the
focal point for furnishings, force protection, official communications equipment, SCP
requirements, cost reporting, and informal complaint resolution between the resident and the
project owner.
5.13.2. The project owner owns the GOQ, funds the maintenance, repair and capital
improvement requirements, and performs daily operations to include directing and managing
work accomplished in and around GOQs.
5.13.3. FH appropriation expenditures in privatized GOQs must comply with statutory
limitations. (T-0) See paragraph 5.3 for limitations.
5.13.4. The MHO Manager is required to report annual FH appropriation expenditures in
privatized GOQs. See paragraph 5.8 for reporting requirement.
5.13.5. The Air Force is required by Title 10 U.S.C. § 2884 to report any privatized GOQ unit
where the total project owner expenditures for operations, maintenance and repair exceed
$50,000 annually as part of the Air Force annual budget. Since the $50,000 threshold is a
reporting “trigger” and not a funding limit, no congressional or Air Force approval is required
before it may be exceeded by the project owner.
5.13.6. The use of non-FH appropriated funds in privatized GOQs is permitted under certain
circumstances and with coordination from SAF/FMB and approval by SAF/IEI. See
paragraph 10.2.17 for details.
5.13.7. Privatized General Officer Quarters Specific Items: There are specific items
associated with privatized GOQs that the project owner may be required to address with
residents.
5.13.7.1. An exterior name sign may be provided IAW project transaction documents. If
the project does not include this requirement, the AF may negotiate with the project owner
to attempt to include the requirement.
5.13.7.2. Certain flags may be provided at privatized GOQs. See paragraph 2.23 for
details.
5.13.7.3. GOQ resident requests that are outside of the project transaction documents
should be referred to the MHO Manager for resolution.
88 AFI32-6000 18 MARCH 2020
Chapter 6
PRIVATIZED HOUSING (PH)
6.1. Policy. In 1996, Congress authorized the privatization of family housing (FH) on or near
military installations within the United States and its territories and possessions under Title 10,
United States Code (U.S.C.), Sections (§) 2871-2885, as amended, known as the Military Housing
Privatization Initiative (MHPI). The AF has met the goal to privatize the majority of CONUS FH,
and is focused on sustaining viable projects and ensuring project owners continue to provide
military members and their families suitable housing IAW housing privatization agreements
(referred to as “transaction documents”). AFCEC/CI is delegated responsibilities by SAF/IEI for
MHPI portfolio management and accomplishing program management oversight.
6.2. Privatized Housing Assets. AF-owned family housing assets within CONUS, Alaska, and
Hawaii installations were conveyed to a project owner (PO) who now owns and leases these units
to military members and their families. The agreement between the project owner and the Air
Force provides for a 50-year lease and satisfies the shortfall of community housing within the
installation’s housing market area.
6.3. Military Housing Office. The MHO performs a variety of roles associated with PH
oversight. The Installation Commander establishes the location of the MHO. If co-located with
the project owner staff, each must have distinct and separate office areas with clear signage and
demarcation (see paragraph 6.3.6 Co-location of Military Housing Office). (T-1) The MHO
Manager must be knowledgeable of the installation PH transactions documents, provide
performance oversight on a daily basis, and report compliance via a quarterly compliance
checklist. (T-1) The MHO Manager must: (T-1)
6.3.1. Ensure inbound personnel are briefed on all housing options and general information
and responsibilities during occupancy as detailed in paragraph 3.4. The MHO Manager must
ensure that inbound personnel briefings include, at a minimum, the information detailed in
paragraph 3.4.12 related to the leasing of PH. (T-1)
6.3.2. Ensure information is available on appropriate web sites to assist current and potential
residents in gaining vital housing information (Base newcomer's page, Base AF Portal page,
the Housing On-line Military Enterprise System, Housing Early Assistance Tools, AF Public
Housing Web site or PH Project Web site, etc.). (T-1)
6.3.3. Monitor and analyze trends using PH reports as outlined in transaction documents,
identify areas of concern, and ensure status is provided to installation leadership and
AFCEC/CIM as necessary. (T-1)
6.3.4. Identify opportunities to improve project performance, including installation practices,
policies and transactional requirements, and coordinate development and implementation of
solutions with AFCEC/CIM. (T-1)
6.3.5. Partner with the project owner to ensure vacancy, tenant, and other PH issues are
presented and discussed at partnering meetings and/or during the Management Review
Committee, and Installation Management Review Committee meetings. (T-1)
6.3.6. Co-location of Military Housing Office. The Installation Commander has the
authority to co-locate the MHO and project owner staff in the same facility. If they are not co-
AFI32-6000 18 MARCH 2020 89
located, provide exterior signage at each location to clearly identify and differentiate the
Military Housing Office from the project owner Property Management Company. (T-1) If co-
located they must:
6.3.6.1. Provide exterior signage on co-located housing offices to clearly identify that it
houses both the Military Housing Office and the project owner Property Management
Company. (T-1)
6.3.6.2. Ensure that the MHO and project owner staff have distinct and separate office
areas to include clear signage for demarcation between MHO and project owner areas. (T-
1)
6.3.6.3. Ensure separate visual identification between MHO and project owner staff to
reduce resident confusion. (T-1)
6.3.6.4. Ensure a private area is established for discussions with MHO staff on complaints
with project owner to protect resident confidentiality. (T-1)
6.3.6.5. Ensure that all MHO staff, except for UH and Furnishings Management Section
personnel, are in the same building. For joint base installations, satellite MHOs are
allowed. (T-1)
6.4. Oversight. The MHO Manager must provide quality oversight of project performance using
a partnering methodology and understanding that the level of project performance should dictate
the level of oversight required. (T-1) The MHO Manager observes and reports compliance with
transaction documents via a quarterly compliance checklist. Provide results of compliance testing
IAW transaction documents to appropriate AF portfolio manager. Refer to Chapter 1 for roles
and responsibilities and paragraph 6.5 for additional details. The MHO manager and MHO staff
must:
6.4.1. Successfully complete the course “Certified Military Housing Inspector (CMHI)”
offered by Military Housing and Lodging Institute (MHLI). (T-1)
6.4.2. Conduct required inspections using the Oversight Inspection Documents (Attachment
15.24) and file completed Oversight Checklist for Change of Occupancy to document
condition and for uses in trend tracking. (T-1) In the context of this section, an inspection
includes careful physical examination and scrutiny, as applicable, of the subject work request,
work performance, impacted system, and/or housing unit as a whole. A paperwork/data-only
review is insufficient for the purpose of maintaining appropriate oversight as specified in the
following subordinate paragraphs.
6.4.2.1. Reserved.
6.4.2.2. Reserved.
6.4.2.3. Conduct a minimum of 10% inspection of routine, initial, and pre-termination
inspection work orders. (T-1)
6.4.2.4. Conduct a minimum of 30% inspection of urgent work orders. (T-1)
6.4.2.5. Conduct 100% inspections of PH during change of occupancy, critical life safety
work orders, critical health work orders, work orders associated with health and life safety
systems preventive maintenance (fire alarms, CO detectors, gas safety checks, etc.), and
emergency work orders. (T-1)
90 AFI32-6000 18 MARCH 2020
6.4.2.5.1. Critical Life Safety work order is defined as any work request regarding the
conditions of a building component that could indicate failure of the component is
imminent, and that its failure would endanger the life and safety of building occupants.
Examples include, but are not limited to: missing, damaged, or inoperative life safety
equipment such as smoke detectors, fire sprinklers, fire extinguishers, carbon
monoxide detectors; large structural cracks; gas leaks; exposed electrical wiring; loose
or missing handrails on stairs; or broken/shattered glass (windows). (T-1)
6.4.2.5.2. Critical Health work order is defined as any work request regarding a
condition that may be fostering risks to the health of the building’s occupants.
Examples include, but are not limited to: Cooling system not working when outside
temperatures are above 85 degrees F; heating system not working when outside
temperature is below 50 degrees F; missing/damaged or inoperative radon detectors or
related mitigation systems; peeling/chipping paint in homes suspected of containing
lead-based paint; disturbed/damaged/degrading asbestos building materials; evidence
of rodent intrusion; pest infestation; visible mold growth, and pungent odors including
volatile organic compounds. (T-1)
6.4.2.6. Follow-up on all work order satisfaction surveys scoring 3.5 or less.
6.4.2.7. Conduct a follow-on inspection (after the PO remediates any issues and makes
appropriate repairs to the satisfaction of the MHO) when any inspection causes the MHO
to determine that the housing unit does not meet minimum health, safety, and welfare
standards set forth in Federal, State, and local law.
6.4.2.8. Health and Life Safety Reporting. The MHO must report critical life safety
work orders and critical health work orders in accordance with the following order of
precedence: (T-1)
6.4.2.8.1. Commander’s Critical Information Requirement (CCIR). Any event,
information, work order category, or work order detail that has been defined as a CCIR
by the Commander must be reported IAW installation-directed CCIR reporting
procedures and timelines. (T-1) All CCIR reports pertaining to PH must be sent to
AFCEC/CI by the BCE after Commander notification has been confirmed.
6.4.2.8.2. Routine Health and Life Safety Reporting. All critical life safety work
orders (6.4.2.5.1) and critical health work orders (6.4.2.5.2) must be reported to the
Commander and intermediate headquarters. (T-1)
6.4.2.8.2.1. Weekly, the MHO must applicable work order data, received from the
PH project management office or PO’s work order system, covering the last seven
days. The consolidated data will be transmitted weekly to the Commander
according to locally-established procedures. (T-1)
6.4.2.8.2.2. Monthly, the MHO must consolidate applicable work order data,
received from the PH project management office or PO’s work order system,
covering the past three reports to the Commander and the last seven days. (T-1)
This consolidated report will cover approximately the last 30 days and be
transmitted monthly to the Commander according to locally-established
procedures. (T-1) The Commander will transmit the consolidated monthly data to
the applicable MAJCOM and NAF. (T-1) MHO will transmit the consolidated
AFI32-6000 18 MARCH 2020 91
monthly data to AFCEC/CIM only after receiving the Commander’s coordination.
(T-1)
6.4.3. Reserved.
6.4.4. Provide random oversight to ensure appropriate preventive maintenance and capital
repairs are accomplished IAW approved Facilities Maintenance and Capital Repair and
Replacement plans, respectively. (T-1)
6.4.5. Provide random oversight to ensure provision/performance of required services as
identified in transaction documents (refuse, snow, grounds, pest control services, etc.). (T-1)
6.4.6. Provide oversight of appropriate management plans to ensure target, referral and other
eligible tenant rental policies are IAW transaction documents. (T-1)
6.4.7. Provide assistance to the project owner regarding base escort services, vendor access
lists, and base passes for the project owner and subcontractor employees IAW base Security
Forces requirements in AFMAN 31-101 Volume 3, Installation Perimeter Access Control
(FOUO). (T-1)
6.4.8. Assist the project owner in compliance with base polices on fire, safety, and security
and the associated maintenance requirements. (T-1)
6.4.9. Assist military members in resolution of tenant complaints. (T-1)
6.4.10. Review tenant leases as requested by appropriate military/civilian tenants. (T-1)
6.4.11. Review the project owner-provided resident brochure/handbook and website. (T-1)
6.4.12. Assist with and coordinate prepared communications with wing leadership, as
necessary. (T-1)
6.4.13. Assist the project owner with the coordination of proposed media releases and
communications with the installation Public Affairs Office. (T-1)
6.4.14. Verify that damaged or destroyed Government property is repaired or the AF is
reimbursed for repair or replacement. (T-1)
6.4.15. Review annual recalculation of utility rates. (T-1)
6.4.16. Review utility payment to ensure accuracy. (T-1)
6.4.17. Review Fire and Police Protection Services reimbursements. (T-1)
6.4.18. Receive a list of any move-out charges that a landlord seeks to collect from an outgoing
tenant.
6.4.19. Reserved.
6.4.20. Reserved.
6.4.21. Reserved.
6.4.22. Reserved.
6.5. Management Review Committee. The Management Review Committee (MRC) is a
quarterly forum to discuss the performance of privatization projects and any housing related issues.
The forum must include, but is not limited to, the following government representatives:
92 AFI32-6000 18 MARCH 2020
AFCEC/CIM, BCE, Military Treatment Facility, the MHO Manager, Security Forces, Fire
Department, Public Affairs, Staff Judge Advocate’s Office and tenant representatives where
applicable. (T-1) The Commander ensures MRC meetings are held IAW Transaction Documents,
schedule, and other guidance established by AFCEC/CI and in coordination with AF/A4C. (T-1)
Note: The MHO Manager is the primary focal point for installation activities related to housing
privatization projects. The Commander and AFCEC/CI coordinate the project owner’s annual
budget submission IAW transaction documents. (T-1) AFCEC/CI approves project owner budget
submissions.
6.5.1. For single-base housing privatization projects, the Commander establishes and co-
chairs the MRC with the project owner. (T-1)
6.5.2. For grouped privatization projects, AFCEC/CI and the project owner co-chair the MRC.
(T-1) For individual bases within a grouped privatization project, the Commander establishes,
and co-chairs with the project owner, the Installation Management Review Committee
(IMRC). (T-1)
6.5.3. For bases in grouped privatization projects the IMRC is required to meet at least
quarterly, in advance of the MRC (see paragraph 6.5.2), to discuss installation-specific issues.
The Commander’s Dashboard (see paragraph 6.6.4) is reviewed/briefed in the IMRC for bases
in grouped projects or the MRC for single-base privatization projects, but not at the group
MRC.
6.5.4. Items briefed at MRCs include, but are not limited to: key performance indicators,
tenant satisfaction survey results, site visits conducted, project ratings, occupancy, construction
progress, maintenance performance issues, health and life safety issues, and any proposals or
compliance issues that require further discussion. The Commander’s Evaluation (see
paragraph 6.6.3) of performance is only briefed at the IMRC for grouped projects or the MRC
for single-base privatization projects.
6.5.5. MHO is responsible for updating and briefing the Commander’s Dashboard during the
appropriate IMRC or MRC meeting.
6.5.6. MRC and IMRC meeting minutes will be provided to MAJCOM Commanders and all
commanders at the installation, including tenant unit commanders. (T-1)
6.6. Compliance Testing Processes. The processes involve direct liaison between the project
owner and the MHO Manager to coordinate observations, results and reports. Completed
compliance testing checklists are submitted to the AF Portfolio Manager on a quarterly basis. The
MHO Manager will use the compliance-testing tool as their operating procedures. (T-2)
6.6.1. AFCEC/CI will conduct periodic compliance reviews of all closed housing privatization
projects. (T-1) This function may involve direct and indirect verification of certain compliance
items and coordination of legal, engineering, environmental, and other installation functions
to ensure accurate reporting to the Air Force Portfolio Manager.
6.6.2. At a minimum, AFCEC/CI will maintain records adequate to demonstrate compliance
verification was accomplished. (T-1)
6.6.3. Commander Evaluation. AFCEC/CI must develop and provide a standardized
evaluation, with business rules, for use by the Commander for the purpose of evaluating
AFI32-6000 18 MARCH 2020 93
performance of the PO and PH management office at the installation-level for all PH projects.
(T-1)
6.6.3.1. The evaluation shall be statistically sound, in order to support meaningful analysis,
and will cover the following areas with questions to assess if the PO is meeting the
Commander’s expectations: resident satisfaction; housing maintenance; and health and life
safety. (T-1)
6.6.3.2. The Commander will complete the evaluation quarterly and transmit to
AFCEC/CI for additional use (reference paragraph 6.19.2) within 30 days of the end of
each award period. (T-1) Synchronize evaluation with MRC cycle to provide current and
relevant information in support of MRC meetings (see paragraph 6.5.4).
6.6.3.3. The MHO will provide data, as required, to support completion of the Commander
Evaluation.
6.6.3.4. The Commander Dashboard (see paragraph 6.6.4) will be one data source used to
inform completion of the Commander Evaluation.
6.6.3.5. Metrics and scoring guides for the evaluation shall be standardized and clearly
defined in the accompanying business rules. (T-1) The result of associating scores from
an evaluation to a percentage of a PIF payment (see paragraph 6.19) must provide the
Commander with a meaningful tool to drive PO performance and be reasonably and clearly
tied to the Commander’s assessment of the PO for the performance quarter. (T-1)
6.6.4. Commander Dashboard. AFCEC/CI must develop and provide a standardized
template and business rules to facilitate IMRC and MRC meetings through the careful and
meaningful presentation of key performance indicators and data related to the performance of
PH projects over time. (T-1)
6.6.4.1. The Commander Dashboard will be comprised of summary information covering
the following areas: resident feedback; occupancy; maintenance and operations; and
sustainment and reinvestment. (T-1)
6.6.4.1.1. The data elements included in each area will clearly convey project
performance and highlight deficiencies for decision makers. (T-1)
6.6.4.1.2. Each area will contain trending information, based on data from not less than
the past four quarters, derived from statistically-appropriate analysis. (T-1) Include, as
applicable, the target or performance goal for each area. (T-1) Trending should
highlight potential future performance concerns for discussion at the IMRC or MRC
and proactive mitigation.
6.6.4.1.2.1. Annotate missing data or gaps in trending which may impact
interpretation of the metric.
6.6.4.1.2.2. Include relevant rating scales, categories, and keys to allow the
Commander Dashboard to stand on its own.
6.6.4.2. The AFCEC/CI standardized template and calculations will not be adjusted at the
installation level, although Commanders may include supplemental data elements on
additional slides. (T-1)
94 AFI32-6000 18 MARCH 2020
6.6.4.3. The MHO will update the Commander Dashboard with data reported by the PO
and with data from other government management and oversight activities. (T-1)
Judiciously communicate to AFCEC/CI any failure on the part of the PO to provide
accurate and timely data products IAW the transaction documents.
6.7. Privatized Housing Resident Advocate. The installation Privatized Housing Resident
Advocate takes a proactive approach to ensure military members’ and their families’ concerns with
PH are addressed and elevated to the appropriate levels within the chain of command. The
incumbent must be a government civilian employee who is directly aligned under the Installation
Commander Support staff and responsible to perform the following: (T-1)
6.7.1. Advocate for service members and their families residing in privatized housing to
promote access to safe and healthy homes.
6.7.2. Provide advice/consultation to any member or member’s dependents on landlord/tenant
rights as contained in laws, privatization agreements, DoD, and AF regulations.
6.7.3. Act as a liaison between PH residents, the MHO, and PH management staffs to assist
with issue resolution or expedite services within established transaction documents, policies
and, when appropriate, through partnering meetings with the MHO and PH managers.
6.7.4. Mediate with privatization project owner’s staff at the members’ request to assist with
unresolved complaints or needs IAW resident rights and in concert with other base
organizations.
6.7.5. Document resident concerns with PH, perform trend analysis and provide feedback to
the Installation Commander and other government officials as required.
6.7.5.1. Produce cumulative reports categorizing resident inquiries and assist the MHO
Manager in identifying opportunities for improvement based on the analysis of resident
inquiries as well as feedback from other advisory sources.
6.7.5.2. Maintain records of PH resident inquiries within Enterprise Military Housing
(eMH), and produce case summaries and reports to include how each complaint was
resolved.
6.7.5.3. Provide monthly updates to Installation Commander, AFCEC/CIM and AF/A4C
on all documented inquiries to include the status of resolution.
6.7.5.4. Identify existing and potential practices or conditions that contribute to or cause
resident dissatisfaction which leads to resident complaints and make recommendations for
changes that will reduce or eliminate justified complaints.
6.7.5.5. Inform the Commander when a resident complaint, which may involve reason for
litigation, needs to be elevated to governmental officials.
6.7.5.6. Plan, schedule and coordinate activities associated with PH Resident Councils.
Coordinate, document, and disseminate Resident Council information regarding identified
issues, provide direct feedback to governmental officials.
6.7.6. Provide input to, attend or serve on various meetings or committees that review PH
issues for Quality Improvement or Risk Management to include the Management Review
Committee (MRC), partnering meetings or town halls.
AFI32-6000 18 MARCH 2020 95
6.7.7. Assists with public relations involving PH residency, to increase military and family
members’ awareness of housing resources.
6.7.7.1. In concert with base Public Affairs office monitor social media related to PH
concerns.
6.7.7.2. Develop social media accounts representing the function of the Privatized
Housing Resident Advocate to distribute or receive communication from PH residents and
respond with appropriate action or inform appropriate offices.
6.7.7.3. The Privatized Housing Resident Advocate must complete training courses and
initiatives to enhance their skills in order to perform responsibilities. Incumbent must
successfully complete the course “Certified Military Housing Inspector (CMHI)” offered
by Military Housing and Lodging Institute (MHLI). (T-1)
6.7.8. Maintain liaison with other base agencies to support resolution of resident issues.
6.7.9. When requested by the military member or family, work with the installation EFMP
coordinator, MHO, and PH project owner to address specific privatized housing requirements
to support their unique needs.
6.8. Privatized Housing Resident Councils. The PH Resident Council is established as the
forum for military member and their families residing in PH to discuss health and safety concerns,
identify required improvements, present solutions for problems, and establish positive interaction
between residents, wing leadership, MHOs and project owners. Membership is open to all PH
military residents.
6.8.1. Installation Commanders, Installation CCMs, Mission Support Group Commanders,
First Sergeants, and MHO Managers must advise the Privatized Housing Resident Advocate
as necessary in support of their Resident Council responsibilities. (T-1)
6.8.2. Commanders must ensure Resident Councils:
6.8.2.1. Are established by rank categories or neighborhoods to ensure all members have
an opportunity to participate. (T-1)
6.8.2.2. Have an established Charter that outlines the purpose, goals, reporting
requirements, and frequency of council meetings. (T-1)
6.8.2.3. Require meetings to be held quarterly at a minimum. (T-1)
6.8.2.4. Require meeting minutes to be published and include identified issues,
implemented solutions and unresolved issues. (T-1)
6.8.3. The Privatized Housing Resident Advocate will hold follow-on meeting with the MHO
and PO to discuss and resolve issues which are brought up during the Resident Council
meetings. (T-1)
6.8.4. All issues discussed at the Resident Council will be presented at the quarterly
Management Review Committee (MRC), and Installation Management Review Committee
(IMRC) meetings for information purposes and/or follow-on actions for unresolved issues. (T-
1)
6.9. Eligibility Categories. The project owner leases PH IAW the Unit Occupancy Plan:
96 AFI32-6000 18 MARCH 2020
6.9.1. Target Tenants.
6.9.1.1. Target Tenants include active duty members assigned or attached to the
installation for housing support (including independent duty personnel and Recruiters),
eligible for BAH at the with-dependent rate, and accompanied by dependents (or will be
within 30 days), including K&E, or mil-to-mil without dependents, and are eligible for PH
as identified in transaction documents. (See Attachment 2, Table A2.2 for Housing
Categories and corresponding bedroom eligibility.)
6.9.1.2. Activated Air Reserve Component. Considered target tenants when assigned to
the installation on active duty orders, entitled to with-dependent rate BAH, and have
concurrent/delayed travel of dependents.
6.9.1.3. Foreign Military. Foreign military and foreign military students/trainees are
considered Target Tenants when assigned to the installation. The project transaction
documents will specify when foreign personnel/students are assigned PH. (T-1) The rental
rates for the units will be established at the time of assignment and will not increase for the
period of occupancy unless otherwise stated in project legal documents or signed
tenant/rental agreement. (T-1)
6.9.1.4. Mil-to-mil. For this category of tenants, rent is based on the BAH with-dependent
rate of the highest ranking member.
6.9.1.5. Unaccompanied Dependent-Restricted (UDR) Tour. Members who are
assigned an Unaccompanied Dependent-Restricted (UDR) Tour and their family members
who receive approval to leave their dependents at the losing or follow-on installation are
also target tenants.
6.9.2. Other Eligible Tenants. When there is available housing and no Target Tenant
requesting to lease quarters, the project owner may lease housing to other personnel known as
Other Eligible Tenants.
6.9.2.1. The project owner leases units to Other Eligible Tenants IAW the Unit Occupancy
Plan. Refer to Attachment 2, Table A2.4, to determine appropriate category and priority.
6.9.2.2. Members who are assigned an UDR Tour and their family members apply at an
installation other than that of the follow-on or home-basing assignment of the sponsor are
considered Other Eligible Tenants IAW the transaction closing documents.
6.10. Applications and Referrals. Personnel interested in PH must complete an application and
the MHO must validate eligibility before a lease is finalized between the project owner and the
prospective resident. (T-1) The installation housing application process should comply with the
transaction documents, and be established to include base-specific requirements.
6.10.1. Target Tenants. Military members and their families must contact the MHO to be
verified eligible as a target tenant. The MHO will provide written or electronic documentation
validating eligibility of the prospective residents to the project owner (known as the “referral”).
(T-1)
6.10.1.1. Members must complete DD Form 1746, Application for Assignment to Housing
and AF Form 4422, Sex Offender Disclosure and Acknowledgement. These forms are not
releasable to the project owner. (T-1) Military member must consent to release PII to the
project owner. (T-1)
AFI32-6000 18 MARCH 2020 97
6.10.1.2. The MHO must verify eligibility of member with valid military identification
(ID) and copy of Permanent Change of Station (PCS) orders. (T-1)
6.10.1.3. MHOs should reach out to inbound members from the Military Personnel
Inbound Roster to provide housing information and options available at their installation.
6.10.1.4. Target Tenants should receive information about all available housing in the
local area, including government-controlled, privatized and community housing, as well as
related community services (See Chapter 3 for details).
6.10.1.5. The project owner is responsible for advertising to prospective residents. The
MHO should coordinate and partner with the project owner to ensure sufficient
advertisement. (T-1)
6.10.2. Other Eligible Tenants. Personnel determined to be Other Eligible Tenants should
contact the project owner to submit a leasing application. The project owner must request the
MHO validate eligibility and provide approval for installation access of potential residents. (T-
1)
6.10.2.1. Prospective residents complete the DD Form 1746 and AF Form 4422.
6.10.2.2. The MHO must verify eligibility using the following: (T-1)
6.10.2.2.1. Category 1 – Active duty military and dependents not assigned to the
installation (or Dependents of Unaccompanied/Dependent Restricted Tour at an
installation other than the follow-on or home-basing assignment). Verify military
identification and Permanent Change of Station orders.
6.10.2.2.2. Category 2 – Guard and Reserve military not assigned to the
installation or not entitled to with-dependent BAH. Verify military identification
and assigned unit validation and/or validated status through Defense Enrollment
Eligibility Reporting System (DEERS).
6.10.2.2.3. Category 3 – Federal Civil Service Employees. Verify identification
card and proof of employment.
6.10.2.2.4. Category 4 – Retired military members. Verify military identification,
copy of DD Form 214 and/or validate status through the Defense Enrollment Eligibility
Reporting System.
6.10.2.2.5. Category 5 – Retired Federal Civil Service Employees. Verify
identification card and copy of Standard Form 50.
6.10.2.2.6. Category 6 – DoD Contractor Permanent Employee (US
Citizen). Validate Common Access Card (CAC) via the Joint Personnel Adjudicating
System or Contracting Officer Representative and proof of employment.
6.10.2.2.7. Category 7 – General Public. Follow transaction document requirements
and installation access/credential policy/process.
6.10.2.3. Installation Security Forces must approve installation access. (T-0) See
paragraph 6.12.2.1 for required background checks.
6.10.2.4. The MHO will provide written or electronic documentation validating eligibility
of the prospective Other Eligible Tenants to the project owner. (T-1)
98 AFI32-6000 18 MARCH 2020
6.11. Waiting Lists. The project owner will maintain the PH waiting list based on tenant
eligibility IAW transaction documents and Privacy Act requirements.
6.12. Leasing Actions. The project owner will lease PH based on established priorities and IAW
transaction documents. First priority is to Target Tenants and subsequently to Other Eligible
Tenants (see Attachment 2, Table A2.4).
6.12.1. Target Tenants. Members determined to be eligible as Target Tenants and referred
by the MHO to the project owners may immediately enter into a lease for PH with the project
owner.
6.12.2. Other Eligible Tenants. When PH occupancy rate drops below 98 percent, the
project owner may immediately begin to lease to the Other Eligible Tenants Categories 1
through 6 (refer to Attachment 2, Table A2.4). The project owner may continue to rent to
Other Eligible Tenants until the occupancy returns to 98 percent. When occupancy at an
installation drops below 95 percent for 90 consecutive days, the project owner may rent units
to qualified Other Eligible Tenant applicants in Category 7. The waiting time and occupancy
rate requirements in the project transaction documents are waived until the project documents
are changed to reflect this new policy.
6.12.2.1. The Installation Security Forces Squadron are authorized to, and will conduct,
background checks to include all required National Crime Information Center (NCIC) and
Interstate Identification Index (III) checks on those persons residing in, or applying for, PH
on military installations, in accordance with AFMAN 31-101 Volume 3, Installation
Perimeter Access Control (FOUO) and Commander-approved installation access
processes/procedures, which will include procedures for issuing installation access
credentials/identification cards. (T-0) The MHO Manager must sponsor individuals in PH
Other Eligible Tenant categories that do not have DoD-issued identification, and must
conform to local credentialing standards. (T-1) Ensure credentials expire on or before the
termination date on the PH lease. (T-1)
6.12.2.2. When more than 98 percent of the units are occupied, the Commander will
consider, on a case-by-case basis, permitting Other Eligible Tenants to occupy units that
have remained vacant for more than 60 days if Target Tenants do not require the units. (T-
1)
6.12.2.3. Leases for Other Eligible Tenants are generally limited to one year. At the end
of the lease term, the project owner and the MHO Manager will discuss extension eligibility
based on PH availability and projected inbound personnel.
6.13. Tenant Lease Agreements.
6.13.1. Lease Agreements. The project owner has sole responsibility for entering into a lease
agreement with personnel authorized to reside in PH. Leases will contain appropriate
requirements for pet owners, including deposits, acceptable breeds, and density (number of
animals per unit). (T-1) The transaction documents provide a list of pre-approved addendums
for use; additionally, Delegations of Authority documents provide further guidance for lease
amendments/addendums. Tenant responsibilities are identified in the tenant lease, and by
signing the lease, tenants are bound by its terms and conditions. Members will be provided a
Resident Brochure upon signing a lease. (T-1)
AFI32-6000 18 MARCH 2020 99
6.13.2. Rental Payments. Members who are Target Tenants are required to pay rent by
allotment. These transactions are completed between the project owner and the member.
Generally, the project owner uses a third party company to process allotments and track
payments for the project owner, at project expense. Other rent payment arrangements for
military members may be used depending on project-specific transaction documents and the
policy in effect at the time of the transaction closing.
6.13.3. Target Tenants will pay rent in arrears, and rent will equal the amount of the BAH rate
received by the military member, less the utility allowance. (T-1)
6.13.4. K&E personnel who are single or unaccompanied must pay rent based on the without-
dependents BAH rate. (T-1)
6.13.5. Termination of Privatized Housing. The MHO Manager must refer to transaction
documents and tenant lease for termination procedures. (T-1)
6.13.5.1. Tenancy may be terminated by the project owner if a member/tenant does not
abide by the signed tenant lease stipulations. For disputed matters, military members may
request informal assistance from the MHO, Resident Advocate, or formal legal assistance
through the installation Staff Judge Advocate.
6.13.5.2. PH resident may request that a MHO staff member attend the final inspection.
6.14. Retention of Privatized Housing. Members must terminate their lease when they are no
longer eligible for PH unless retention is approved or the project is in the Other Eligible Tenant
category placement to the point of the tenant’s new eligibility. (T-1) Refer to transaction
documents and tenant lease for continued eligibility, the process to request continued occupancy
and termination procedures.
6.14.1. PH tenants who undergo a change in status (including hardship) but wish to remain in
housing must submit a request for continued occupancy. (T-1) Refer to transaction documents
and tenant lease for procedures.
6.14.2. Title 37 U.S.C. § 403 provides for continuation of BAH to the dependents of a military
member who dies while on active duty for 365 days after the date of the member’s death.
Dependents of a member who dies on active duty and whose family lives in PH should be
advised to contact the project owner to discuss eligibility to terminate or extend their lease in
these circumstances.
6.15. Inspections. The project owner performs inspections IAW transactions documents.
6.16. Maintenance and Repair.
6.16.1. Maintenance Services. The transaction documents provide a detailed description of
maintenance work to be provided to PH units by the project owner, including response times
to Routine, Urgent, and Emergency service calls.
6.16.2. Change of Occupancy Maintenance Standards. The project owner is responsible
for performing minor maintenance and repairs as part of change of occupancy maintenance,
which is required to make the unit ready for the next resident. Required repairs are identified
during the pre-termination inspection conducted with the tenant prior to the tenant lease
expiration or termination. Refer to the transaction documents for more information on change
of occupancy standards.
100 AFI32-6000 18 MARCH 2020
6.16.3. Prohibition on Disclosure of PII for Certain Work Orders. The project owner may
not require the disclosure of PII as a part of the submission of a request for maintenance
regarding a PH unit or common area when the disclosure of PII is not needed to identify the
location at which such maintenance will be performed.
6.17. General PH Policy. PH is administered IAW project transaction documents. Federal and
State law and the project transaction documents between the Air Force and project owner may
override requirements of this AFI.
6.17.1. Utilities Services. The transaction documents provide a detailed description of the
utility service to be provided to PH residents, including utility maintenance and response times
to routine and emergency utilities service calls. The utility owner/provider must comply with
applicable provisions of Title 33 U.S.C. § 1251, Clean Water Act, and Title 42 U.S.C. § 300,
Safe Drinking Water Act, and applicable state regulations, including, but not limited to,
sampling and employing certified operators. (T-0)
6.17.2. Utilities Costs and Allowances. The project owner will calculate the Utility
Allowance (UA) for the majority of housing units based on the average monthly meter readings
of electricity and natural gas (or other heating fuel) in like-type housing groupings. (T-1) The
upper and lower 10% of meter readings will be eliminated from the UA calculation within like-
type groups. For groupings of fewer than 10 homes, the UA may be calculated on either a per-
square-foot or a rolling, five-year average basis. For projects where residents receive a bill
from the utility provider and pay the provider directly, the UA will continue to be calculated
on the 5-year rolling average. The project owner will continue to pay for water, wastewater
and trash as part of the rent.
6.17.3. Utility Reimbursement. The installation uses information on AF Form 3556, Utility
Sales Rates Computation Worksheet, as the source document to calculate the reimbursable rate.
Refer to AFMAN 32-1061, Providing Utilities to U.S. Air Force Installations, for guidance in
calculating rates. Rates are updated IAW project transaction documents. The project owner
reimburses the Government for utility services in two separate charges: commodity charge and
O&M or capital construction charge.
6.17.3.1. The first charge is the monthly utility bill, which is based on the sum of cost of
the basic commodity (average cost of purchased utility service) plus utility distribution
system line losses.
6.17.3.2. The second charge, applicable when part of the installation utility distribution
system is used solely to provide service to the PH project, is a pay-as-you-go charge for
O&M or capital construction required only on that part of the system solely servicing the
PH project. If there are Air Force facilities either within the boundaries of, or further
serviced through, the PH project that receive utility service from the PH system, that
particular PH project is entirely exempt from O&M and capital charges on utility lines
leading to the PH project.
6.17.4. Insurance Coverage. The project owner is responsible for real property damage and
liability coverage. If tenant rental insurance is provided by the project owner, then they will
advise all tenants of limits and claims procedures.
6.17.5. Privatized Housing Community Integrity (Rank Segregation). Maintaining
military tradition in military housing communities necessitates rank segregation between the
AFI32-6000 18 MARCH 2020 101
Officer and Enlisted housing areas. Exceptions to this policy are permitted to mitigate the need
to pursue Other Eligible Tenants to maximize occupancy. In order to promote military member
residency while ensuring PH projects remain financially viable, the Commander should
support reasonable integration of Non-Commissioned Officers and Officers (to include
quarters within the same roof configuration). In doing so, the Commander’s authority to take
necessary actions to maintain good order and discipline is not impaired, in accordance with the
applicable project transaction documents.
6.17.5.1. When overall occupancy of PH falls below 98 percent and the occupant waterfall
is enacted, the Commander will consider integration of the housing community if requested
by the project owner when no eligible active duty, Guard, or Reserve military members are
available on the waiting list and willing to immediately move into vacant housing following
30 consecutive days of occupancy below 98 percent.
6.17.5.2. Rank integrity will be restored as soon as possible. In such cases, allowing the
integration of Non-Commissioned Officers and officers may reduce the requirement to
pursue further waterfall actions to achieve maximum occupancy. (T-1)
6.17.6. Severability. Where the transaction documents require the project owner to sever
housing units or areas occupied by members of the General Public from the installation and
the housing units or areas occupied by Target Tenants, the project owner shall develop a
severability plan.
6.17.6.1. The severability plan shall include: (1) how the site(s) will be set apart from the
base, (2) how the area will be accessed, (3) how tenants in those sites will be serviced, and
(4) identify the source of funds for the construction of fencing and roadways needed for
the project owner to implement this requirement.
6.17.6.2. The Government will have no responsibility for any costs associated with
implementation of the severability plan. (T-1)
6.17.6.3. Project owners will not be required to implement severability requirements as
long as the number of General Public tenants does not exceed 10 percent of the total number
of occupied privatized homes on an installation. (T-1)
6.17.6.4. Severing shall be accomplished when directed by the Government, consistent
with the severability plan. SAF/IEI retains authority for determining applicability of
severability requirements and may waive them on a case-by-case basis.
6.17.7. Antiterrorism/Force Protection (AT/FP). Transaction documents specify project
owner responsibilities for AT/FP requirements known at the time of closing. In the event that
AT/FP requirements have not been identified for a closed PH project, or new AT/FP
requirements arise after a PH project has closed, the Air Force may attempt to renegotiate with
the project owner for an amendment to the transaction documents to require compliance with
specific AT/FP requirements. The Commander must advise the project owner of all future
AT/FP requirements and tenancy changes. (T-1)
6.17.8. Extraordinary Costs and Expenditures. The project owner should consult with the
MHO Manager and Commander on requests from residents regarding project improvements.
No member of any rank has the authority to direct the project owner to expend funds.
102 AFI32-6000 18 MARCH 2020
6.17.8.1. The project owner cannot be directed to spend any unbudgeted funds and must
report expenditures that exceed $50,000 annually on any house to AFCEC/CI. (T-1)
6.17.8.2. The project owner reports Extraordinary Costs and Expenditures quarterly.
6.17.8.3. AFCEC/CI notifies SAF/IEI and AF/A4C of unreasonable extraordinary costs
and expenditures based on dollar value, purpose and frequency.
6.17.8.4. Unit costs considered Extraordinary Costs and Expenditures must be identified
by the MHO on the annual General Officer Quarters Cost Report. (T-0) Refer to Chapter
5 for cost reporting details.
6.17.9. Fire and Police Reimbursement. When fire protection and security force protection
and police services are required for PH, the MHO Manager will facilitate annual updates to
fire protection and security forces calculations with Civil Engineer and Security Forces
Resource Advisors IAW the project transaction documents and annual reimbursement
guidance. (T-1)
6.17.9.1. The respective Resource Advisors will receive updates for annual number of
responses, with supporting call logs, as necessary, which will exclude Privacy Act
information, from the Fire Department and Security Forces IAW the fire protection and
security forces reimbursement methodology (Attachment 15.12). AFCEC/CIM will
initiate an annual data call to the MHO Manager with applicable updates to Personnel and
vehicle costs. (T-1)
6.17.9.2. The MHO Manager is the liaison for coordinating the fire protection and security
forces reimbursement annual updates with appropriate installation offices; Fire Department
and Security Forces and their Resource Advisors, Accounting Liaison Office, Regional
DFAS site office, and project owner personnel, with review and approval by AFCEC/CIM.
6.17.9.3. The MHO Manager must ensure a reimbursement process is established; billings
prepared and costs updated annually IAW transaction documents and established
reimbursement guidance. (T-1) Annual updates are accomplished IAW project transaction
documents and in time to allow project owner time for proper budgeting of these expenses.
6.17.9.4. The MHO Manager, as required, will advise AFCEC/CIM of disputes or other
significant issues concerning fire protection and security forces reimbursements. (T-1)
6.17.10. Privatized Housing at Joint Bases. Project management and oversight for PH shall
remain with the Service that executed the privatization project. Oversight functions such as
Referral/Relocation and furnishing support transfers to the Supporting (Lead) Service. (T-0)
6.17.10.1. Management of the ground lease and responsibility for providing municipal
services for privatized housing (e.g., utilities, refuse removal, fire, and police) shall transfer
to the supporting Service or as established in a Memorandum of Agreement.
6.17.10.2. The amounts that the project owner must reimburse the supporting Service for
municipal services shall be calculated using the methodology employed by the Service that
entered into the privatization project.
6.17.10.3. At joint bases, reimbursements for utilities, fire, and police services will be
based on the privatized housing project’s transaction documents, accepted pro forma, and
the historical practice of calculating such costs by the supported Service. (T-0)
AFI32-6000 18 MARCH 2020 103
6.17.10.3.1. Reimbursement calculations shall not be based on the methodology of a
supporting Service if the calculations conflict with the terms of the privatization
project. (T-0)
6.17.10.3.2. Any payment received shall be credited to the appropriation or working
capital account from which the cost of furnishing the specific utilities or services
concerned was paid. The only exception is when the Services and the project owner
enter into a mutually-agreed adjustment that is determined to be in the best interest of
all parties.
6.17.11. Legal Jurisdiction of Federal Property. Legal jurisdiction of federal property can
be exclusive, proprietary, or concurrent. Installations may have different jurisdictions on
different real estate parcels. Jurisdictional status is subject to change at the discretion of the
federal and state Governments. Jurisdiction is not changed by leasing property but may change
when conveying property.
6.18. Demographic Changes. The MHO Manager must review demographics with the project
owner and forward recommendations for demographic changes to the Commander for
coordination, prior to assisting the project owner in the request to AFCEC/CI for demographic
change. (T-1)
6.18.1. Varying demographics generally do not require a change to transaction documents.
The mix of available homes in the PH complex and rent structure must ensure Government
flexibility in referral of Target Tenants to the project. (T-1)
6.18.2. Demographic changes are made to minimize vacancy rates and to maintain a positive
income stream for the project because the income stream is based on the total anticipated
income from the original project target demographics.
6.18.3. When required by changing demographics, the installation coordinates any change
requests to reflect correct mix of available homes in the PH project in transaction documents
with AFCEC/CI. (T-1) Unless there are potential legal or safety impediments, the Government
should support occupancy of Other Eligible Tenants and waive rank separation to maximize
the health of the project.
6.19. Performance Incentive Fees.
6.19.1. AFCEC/CI approves payment of Performance Incentive Fees to project owners based
on performance criteria detailed in transaction documents. (T-1)
6.19.2. The Commander provides project feedback to AFCEC/CI through the quarterly
Commander Evaluation. AFCEC/CI uses the results of the Commander Evaluation, along with
other metrics, to determine the percentage of the project owner Performance Incentive Fees
(PIF) to award. No later than 30 days after the end of each award period, the Commander
transmits the Commander Evaluation to AFCEC/CI. (T-1)
6.20. Portfolio Reporting Requirements. The project owner collects, maintains and transmits
PH financial and operations data to AFCEC/CIM IAW transaction documents. This data is used
to develop reports as follows:
6.20.1. OSD Required Report. House Report 114-92, accompanying the Military
Construction, Veterans Affairs, and Related Agencies Appropriations Bill, 2016 and 10 U.S.C.
§ 2884(c), require the Department of Defense to submit two reports on the Military Housing
104 AFI32-6000 18 MARCH 2020
Privatization Initiative (MHPI) program: the Program Evaluation Report (PER) and the
2884(c) Report to Congress. In response to OSD call letters, AFCEC/CI will prepare the
Program Evaluation Report and the 2884(c) Report and submit to OSD. (T-0)
6.20.1.1. Program Evaluation Report (PER). Submitted annually through eMH (after
AFCEC/CIM approval) to OSD. Information for the report is sourced from the project
owner and the Government.
6.20.1.2. The 2884(c) Report. Submitted annually through eMH PER Module (after
AFCEC/CIM approval) to OSD. Information for the report is sourced from the project
owner and the government.
6.20.1.3. Annual Reforecast Report. Prepared for each project and the portfolio. The
report utilizes historical performance and revised forward looking assumptions to assess
future risks to the Government's financial interests and policy objectives.
6.20.2. Scorecard. Quarterly snapshot of project performance across key financial,
construction and operational metrics through utilization of color-coded rating levels. Used to
determine whether project is meeting the expectations established in the closing pro forma and
identifies problem areas or trends that require attention. Projects that fail to meet those
expectations may require modifications to the scope of work or level of service provided to
tenants.
6.20.3. Annual Insurance Report. Report for each project indicating the adequacy of current
certificates of insurance, including comments and recommendations.
6.20.4. Project Summary Report. Annual report for each project detailing the findings of
annual site visits, including trends, comments and recommendations.
6.20.5. Compliance Testing Report. Quarterly report for each project summarizing
compliance with the transaction documents.
6.20.6. Direct Loan and Loan Guarantee Re-estimates. Financial reporting in conjunction
with DFAS, as required by the Federal Credit Reform Act of 1990, Circular A-11, to
appropriate Government offices.
6.20.7. Extraordinary Costs and Expenditures Report. The project owner provides
detailed expenses for work on any privatized home that exceeds normal operations,
maintenance and repair, or replacement, of an item within its expected service life. This
includes work that primarily benefits a tenant and is not necessary for the safe utilization,
functionality or habitability of the home.
6.20.8. GOQ Cost Reports. Reports are required for all housing units used as GOQs during
the FY regardless of the length of times occupied by the GO (or civilian equivalent), including
those re-designated as UH, if occupied by a GO. This requirement applies to all government
and project owner expenditures in all GOQs (government-owned/leased and privatized). Refer
to Chapter 5 for detailed information on reporting requirements.
6.21. Project Scope Changes Post Award. Scope changes to the legal transaction documents
that are not driven by building codes, law and safety must be agreed to by all parties. (T-1)
6.21.1. The Commander coordinates on recommended changes affecting the project and
forwards the changes to AFCEC/CI for review and coordination.
AFI32-6000 18 MARCH 2020 105
6.21.2. AFCEC/CI staffs recommended changes to AF/A4CA for coordination before
SAF/IEI approval.
6.22. Design and Construction Management. The Resident Construction Manager represents
AFCEC at each construction site and is responsible for ensuring construction is conducted in
compliance with transaction closing documents. The Resident Construction Manager coordinates
actions with the installation for staffing and concurrence on significant design changes affecting
the project. The Resident Construction Manager keeps stakeholders informed of construction
status via weekly and monthly construction reports that are posted to AFPACES.
6.23. Portfolio Management. Portfolio Management is executed by AFCEC/CI and includes
oversight of both AF and private sector performance. Portfolio Management ensures project
performance adheres to transaction documents. Stakeholders include, but are not limited to
SAF/IEI, SAF/GCN, AF/A4C, Installation Commander, MSG, BCE, the MHO Managers,
MAJCOMs, lockbox agents, project owners, senior lenders, bondholder representatives, insurance
brokers, DFAS and other private or Governmental entities. AFCEC/CI develops tools, templates
and guidance to aid Installations and MHOs in execution of their responsibilities, including the
compliance checklist and oversight procedures. Functions of the AF Portfolio Manager include,
but are not limited to:
6.23.1. AFCEC/CI provides housing privatization brief semiannually to stakeholders, includes
project performance, resident issues, health and life safety concerns, and work order trends.
6.23.2. Communication of potential or imminent default issues directly to all stakeholders.
6.23.3. Verification that all accounts are maintained and funds disbursed IAW lockbox
agreements. Validation of project owner requests regarding funds disbursement and
reimbursements from lockbox accounts.
6.23.4. Reviews the annual capital repair and replacement plan and budget. The project owner
prepares the plan and budget and submits to the Government and Lender. The budget identifies
projected capital repair and replacement requirements with anticipated funding sources for the
50-year term of the Government Lease, and explains any variances from the prior FY. The FY
is usually the calendar year; refer to the transaction documents for verification.
6.23.4.1. Implements processes for replacement construction on an alternative site.
AFCEC is responsible to establish procedures that comply with 32 CFR Part 989,
Environmental Impact Analysis Process, as the host unit for acquiring, preparing and using
required Environmental Impact Analysis Process, metes and bounds, programmatic
agreements and environmental baseline survey documentation in decisions about proposed
actions.
6.23.4.2. AFCEC also assists, as requested, the installation in activities to comply with
Section 106 of the National Historic Preservation Act where historic properties are
involved. See AFI 32-7065, Cultural Resources Management, for details.
6.23.5. Reimbursement of Government provided Fire Protection Services and Police
Protection Services to PH Projects. 10 U.S.C. § 2872a authorizes the Government to furnish
firefighting, fire protection services, and police protection services, on a reimbursable basis, to
any military housing acquired or constructed under the Military Housing Privatization
Initiative if the housing is located on a military installation. AFCEC/CI provides oversight,
106 AFI32-6000 18 MARCH 2020
guidance, and approval authority for the reimbursement process. The BCE oversees
installation level offices that perform the calculations of the reimbursement rate. (Refer to
Attachment 15.12.)
6.23.6. AFCEC/CI ensures project owner performs fire protection services and preventative
maintenance support to include fire flow testing of the water distribution system, recurring
repair, maintenance and inspections on fire hydrants, as well as incorporating the hydraulic
modeling and leak detection at a frequency equivalent and in coordination with that of the
current AF standards as incorporated within the Housing Privatization transaction documents.
(Refer to Attachment 15.12.)
6.23.7. Reserved.
6.23.8. Reserved.
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Chapter 7
UNACCOMPANIED HOUSING
7.1. Policy. Leadership at all levels is accountable for the success of the Air Force
Unaccompanied Housing (UH) Program. Dormitories and how we manage them are critical to the
development process of unaccompanied Airmen.
7.2. Unaccompanied Housing (UH) for Permanent Party. Unaccompanied housing is
government-controlled housing assets constructed or designated for use by unaccompanied
permanent party personnel, including dormitories, unaccompanied non-commissioned officer
quarters and unaccompanied officer quarters.
7.2.1. Dormitory. UH facility constructed and designated for use by permanent party
personnel in the grades of E-1 through E-3, and E-4s with less than three years of service.
7.2.2. Unaccompanied Noncommissioned Officer Quarters. UH facility designated for use
by permanent party unaccompanied personnel, E-4 with three years of service through E-9.
7.2.3. Unaccompanied Officer Quarters. UH facility designated for use by permanent party
unaccompanied personnel, O-1 through O-10.
7.3. Unaccompanied Training Facilities. The MHO Manager is responsible for providing
furnishings in support of training facilities and HQ AETC is responsible for establishing policy
associated with daily management of space and assigned personnel. ADLs are not responsible for
administering training facilities.
7.3.1. Airmen Training Complex. Housing facilities to accommodate basic enlisted military
training are located at Joint Base San Antonio-Lackland (JBSA-Lackland).
7.3.2. Non-Prior Service (NPS) Student Housing. UH facilities constructed to support
initial skills training for pipeline students at AETC locations. Non-AETC installations may
house non-prior service students in permanent party dorms when there are no separate pipeline
student facilities. These airmen will be physically separated from permanent party residents
by the most appropriate means (for example, a different floor or wing of the building).
7.3.3. Officer Training School. Housing facilities constructed to support the Officer
Training School located at Maxwell AFB.
7.3.4. Air Force Reserve Officer Training Corps Field Training Dormitories. Housing
facilities used to support reserve officer training.
7.3.5. Cadet Dormitories. Housing facilities to accommodate United States Air Force
Academy cadets located at the Academy.
7.4. Unaccompanied Housing (UH) Management. The MHO UH Management Section
accomplishes mentoring and leadership responsibilities, performs daily operations, and identifies
future facility and furnishings requirements.
7.4.1. The MHO UH Management Section uses the eMH Unaccompanied Housing Module to
perform daily operations. (Refer to Attachment 15.23, Business Rules for the Unaccompanied
Housing Module.)
108 AFI32-6000 18 MARCH 2020
7.4.2. The MHO Furnishings Management Section, not the UH Management Section, is the
OPR for the installation furnishings management program. Reference paragraph 9.5 for
details.
7.5. Unaccompanied Housing (UH) Eligibility. Eligible military and civilians may be assigned
to permanent party UH.
7.5.1. Military Members. Members who are permanent party, unaccompanied, and on active
duty are eligible for assignment to UH.
7.5.1.1. Members with dependents who are eligible for Housing Flexibility, may be
assigned to government-controlled UH until the member’s detachment date or the spouse
or other dependents arrival date, but only if UH is available without displacing a member
of higher priority.
7.5.1.2. Members with dependents, separated for 30 days or less awaiting arrival of family
members, are not authorized to be assigned UH or reside in UH temporary
accommodations unless eligible under paragraph 7.5.1.1. These members must reside off
base or in lodging. (T-1)
7.5.1.3. Members who are on temporary duty (TDY), including permissive TDY, are not
authorized to reside in UH facilities.
7.5.2. Other Military Members. Other unaccompanied personnel may be assigned UH.
7.5.2.1. Members of the US Coast Guard, US Public Health Service, and National Oceanic
and Atmospheric Administration (NOAA) may be assigned UH on the same basis as
military members using priorities determined by the Commander.
7.5.2.2. Members of the Air Force Reserve Command and the Air National Guard on
active duty for training (school and annual tours) and for reasons other than training (man-
days, activation, mobilization), may be assigned UH as determined by the Commander at
the permanent duty station.
7.5.2.3. Members who are Foreign Military Trainees (Foreign Military Sales Trainee,
International Military Education and Trainee and Security Assistance Trainee) are eligible
for UH on a space-available basis, or as stated in official agreements.
7.5.2.4. In CONUS, members who are Foreign Exchange Personnel are eligible for UH on
the same basis as US military personnel.
7.5.2.5. In OCONUS, members who are Foreign Liaison Personnel are eligible for UH on
a space-available basis as specified in the current agreement between the United States
Government and the Foreign Government.
7.5.3. Civilian Personnel. Civilian personnel are expected to rely on community housing for
support. The Commanders may provide UH to eligible civilian personnel under certain
circumstances with or without rental charges (refer to Chapter 10 for determination).
7.5.3.1. In CONUS and non-foreign OCONUS locations, the Commander may only
provide UH to civilians required to live on base for reasons of military necessity and
identified as K&E. (T-1)
AFI32-6000 18 MARCH 2020 109
7.5.3.2. In OCONUS locations, in addition to those deemed K&E, the Commander may
provide UH when adequate housing support services and facilities are not readily available
in the local community or may not be used without restrictions, or when housing is excess
to the needs of military personnel assigned or attached to the installation or adjacent
installation. When space is needed to support military members, Commander should issue
termination notices to civilians permitted to reside in excess UH. (T-1)
7.5.4. Other Civilians. Other unaccompanied civilians may be authorized assignment to UH
with or without rental charges. (Refer to Chapter 10 for determination.)
7.5.4.1. Contractor employees and Technical Representatives identified as K&E may
reside in UH. AFCEC/CI in coordination with MAJCOMs may approve exceptions to
permit other than K&E personnel.
7.5.4.2. American Red Cross personnel may reside in UH under certain conditions.
7.5.4.2.1. In CONUS, American Red Cross employees identified as K&E by the
Commander are housed on the same basis as DoD eligible civilians.
7.5.4.2.2. In OCONUS areas, American Red Cross employees in the positions listed
in Attachment 3, Table A3.2 - American Red Cross Positions Authorized Housing
in OCONUS may be assigned UH. All other full-time personnel may only reside in
UH when space is excess to the needs of the military members.
7.5.4.3. US government, non-DoD personnel in OCONUS and non-foreign OCONUS
locations, may be assigned on a space-available basis or as stated in host/tenant support
agreements.
7.5.4.4. Non-US citizen personnel may be designated by the Commander as K&E and
provided UH.
7.6. Assignment Criteria. UH must provide the space, privacy, and furnishings required for
comfortable living. (T-0) The Air Force assignment standard is one private room for each
permanent party Airman, E-1 through E-3 and E-4 with less than 3 years of service. The UH
Management Section must refer to Attachment 8, to determine adequacy standards for assignment
of all priorities by grade. (T-1) When Air Force personnel are assigned to Other Services’
installations, the host installation service adequacy standards apply, except where otherwise
provided for in an official support agreement.
7.6.1. There is no authority to exceed these standards.
7.6.2. Commanders must ensure all residents are assigned a single, private sleeping/living
room before divesting or changing the use of UH facilities. (T-1)
7.6.3. Commander must not establish local criteria that would result in increased BAH, OHA
or O&M expenditures. (T-1)
7.6.4. Maintaining surplus inventory to assign multiple private sleeping/living rooms to an
Airman is not authorized.
7.6.5. At locations where the Housing Requirements and Market Analysis determines that
there is not adequate off base housing for E-4s with over 3 years of service through E-9s and
officers, the MAJCOM/CC may designate the affected grade of unaccompanied personnel as
Priority 2, space required. Members would be assigned IAW Attachment 8.
110 AFI32-6000 18 MARCH 2020
7.6.6. Exception to the adequacy standards. See paragraph 11.21.4 for details.
7.7. Unaccompanied Housing (UH) Assignment Priorities. The MHO UH Management
Section assigns unaccompanied personnel to UH according established priorities. (T-0) Space
required identifies priorities supported by UH construction and space available for priorities that
may occupy UH when excess to space required members.
7.7.1. Priority 1, Space Required. Personnel (all grades) required to live on base for reasons
of military necessity, readiness (to include force protection), training mission, or discipline,
including unmarried and unaccompanied married incumbents of designated K&E positions and
members with a bona fide hardship as determined by the Commander.
7.7.1.1. Pipeline students who are not authorized per diem or BAH are considered Priority
1.
7.7.1.2. E-4 personnel who attain over 3 years of service and have less than 6 months
remaining on station due to permanent change of station or separation, convert from
Priority 2 to Priority 1 and are not authorized to relocate off base with BAH.
7.7.1.3. K&E positions that are listed in the base supplement to AFI 32-6000.
7.7.1.4. The Commander must revalidate status of Priority 1 personnel annually. (T-1)
7.7.1.5. Wounded Warriors (reporting identifier AFSC 9Wxxx) are provided Priority 1
assignment status, but are not required to live in unaccompanied housing unless directed
by the squadron commander on advice of the medical case manager.
7.7.1.6. Commanders must approve termination of Priority1 personnel. (T-1)
7.7.2. Priority 2, Space Required. Beginning with the most junior member, Priority 2
includes:
7.7.2.1. Personnel in grades E-1 through E-3 and E-4 with less than 3 years of service.
7.7.2.2. All enlisted and officers assigned to a location that has been approved as a housing
constrained location for their specific grade.
7.7.2.3. Involuntarily separated enlisted and officer personnel assigned to dependent-
restricted areas.
7.7.2.4. Unaccompanied personnel in CONUS and non-foreign OCONUS with no
entitlement to family member travel and HHG transportation.
7.7.2.5. Unaccompanied personnel assigned to CONUS and non-foreign OCONUS
isolated locations identified in AFI 36-2110, Total Force Assignments.
7.7.2.6. Mil-to-mil in grades E-1 through E-3 and E-4 with less than 3 years of service
when geographically separated and not accompanied by family members.
7.7.2.7. Mil-to-mil on separate unaccompanied assignments to the same dependent-
restricted location where authorized by AFPC/assignment.
7.7.3. Priority 3, Space Available. Beginning with the most junior member, Priority 3
includes:
7.7.3.1. Unmarried personnel in grades E-4 with 3 or more years of service through E-9.
AFI32-6000 18 MARCH 2020 111
7.7.3.2. Unmarried officers in OCONUS locations with established UOQs.
7.7.4. Priority 4, Space Available. Beginning with the most junior member, those members
determined eligible under Housing Flexibility have priority over all other Priority 4 personnel
for assignment to unaccompanied housing, if available. Priority 4 also includes
unaccompanied personnel who are authorized with-dependent BAH but voluntarily separated
from dependents and are secondary for assignment following those eligible under this act.
7.7.4.1. Housing Flexibility eligible members PCS moving from CONUS to CONUS
locations unaccompanied.
7.7.4.2. Unaccompanied personnel in grades E-1 to E-9.
7.7.4.3. Unaccompanied officers in OCONUS locations with established unaccompanied
officer quarters.
7.8. Waiting List. The MHO UH Management Section must establish and manage waiting lists
for assignment to and termination from UH. (T-1)
7.8.1. For termination of UH, maintain a base-wide BAH waiting list of Priority 2 members
by seniority. When selected for release, the UH Management Section must ensure receipt of
squadron commander and/or first sergeant approval prior to notifying a member of selection
and authorizing BAH. (T-1)
7.8.2. For assignment of UH, maintain a base-wide Priority 2 waiting list for members who
are unable to be immediately assigned due to insufficient UH space in grades E-1 through E-
3, E-4 with less than 3 years of service, and others in approved constrained housing locations
in the grades of E-4 with 3 years of service through E-9 and officers.
7.8.3. For assignment of UH, maintain a base-wide Priority 3 and 4 waiting list for members
requesting assignment to UH based on space availability.
7.9. Assignment Considerations. The MHO UH Management Section must consider certain
matters before assigning a member to the appropriate UH room. (T-1)
7.9.1. Males and females may be assigned to the same facility but in separate modules. (T-1)
(Note: A module is either a D4A four-room suite, or the two-room/one bathroom suite in the
1+1 and 2+2 dorms.)
7.9.2. Smoking preferences will be considered in room assignments. (T-1) If a smoker and
nonsmoker are assigned to the same room or module, the rights of the nonsmoker prevail. If a
nonsmoker detects second-hand smoke, regardless of its source, the rights of the nonsmoker
prevail. (T-1)
7.9.3. If the Commander establishes a requirement for unit integrity, assign members to
appropriate UH allocated for their group or squadron. Otherwise, members should be assigned
to the first available space upon arrival. (T-1)
7.9.4. Members in the grade of E-4 residing in dormitories who reach 3 years of service may
voluntarily become a Priority 3 and occupy a dormitory on a space-available basis. If any
member residing in the dorms has less than 6 months remaining on station, member converts
to Priority 1. (T-1)
112 AFI32-6000 18 MARCH 2020
7.9.5. Mil-to-mil members on separate unaccompanied assignments to the same dependent-
restricted location are treated as individual members. Each member is assigned individual UH
quarters and can be assigned to the same module in 1+1 or 2+2 configurations, but not in a
D4A module. Joint residence is not allowed as it creates an accompanied housing requirement
and dependent children are not authorized. (T-1)
7.9.6. Unaccompanied personnel with dependents residing elsewhere may be provided UH as
priority 4 or, if K&E, priority 1. Refer to paragraph 2.11 for details. UH Management Section
should only assign quarters that meet adequacy assignment standards for their grade or risk
loss of with-dependent BAH for the family residing elsewhere. (T-1)
7.9.7. Personnel with approved hardships related to the assignment and termination of UH, to
include request to reside in community housing and receive BAH.
7.9.7.1. Member submits squadron commander endorsed request to the UH Management
Section for processing to appropriate approval authority.
7.9.7.2. Hardships are considered to be unique and unusual circumstances that, in the
judgement of the Commander, imposes an extraordinary burden on the member not
normally encountered by other members of similar grade at that installation.
7.10. Authorization for BAH. An unaccompanied member’s BAH authorization may be
affected by assignment to UH.
7.10.1. Unaccompanied members assigned to UH are authorized partial BAH. Partial BAH is
not authorized when members occupy leased or contract quarters which cost more than BAH
or OHA. The Financial Service Office automatically starts partial BAH for unaccompanied
members not authorized without-dependent BAH.
7.10.2. Unaccompanied personnel are authorized to live off base and receive single rate BAH
when dormitory, unaccompanied non-commissioned officer quarters, and unaccompanied
officer quarters utilization by Priority 1 and 2 personnel exceeds 95 percent (in any of these
housing categories, not all three categories together). Approval by the first sergeant or
squadron commander, is required before a member is released from the dormitory.
7.10.3. Includes personnel (without dependent family members anywhere) in grades E-4 with
3 YOS and above.
7.10.4. There are certain circumstances in which E-1s to E-3s and E-4 with less than 3 years
of service may not require dormitory assignment (unless required to remain for military
necessity, readiness or discipline) but may be authorized BAH regardless of base utilization
rate or availability of space. (T-1)
7.10.4.1. Inbound Priority 2 members who are E-4s within 60 days of having three years
of service.
7.10.4.2. Pregnant unaccompanied members when approved by Commander.
7.10.4.2.1. Member may request move at 20th-week of pregnancy. Earlier moves may
be requested if determined necessary by medical authority.
7.10.4.2.2. Commanders may direct the move from 30th-week of pregnancy until the
birth.
AFI32-6000 18 MARCH 2020 113
7.10.4.2.3. If live birth does not occur or the child does not reside with member after
BAH is authorized, member must be reassigned to UH. (T-1)
7.10.4.3. Personnel within 60 days of marriage when approved by Unit Commander. If
marriage does not occur, member must be reassigned to UH. (T-1)
7.10.4.4. Mil-to-mil who have an approved join-spouse assignment up to 60 days prior to
arrival of the spouse. If the join-spouse assignment does not occur, member will be
reassigned to UH. (T-1)
7.10.4.5. Agents or agent-trainees with the Office of Special Investigation (OSI) when
approved by the Commander. Air Force Office of Special Investigations Region
Commander or Squadron Commanders must certify that assignment to UH would impair
agent or the agent trainee’s mission effectiveness. (T-1)
7.10.4.6. Members who are on terminal leave.
7.10.4.7. Members with privately owned mobile homes acquired on/before the member’s
permanent change of station orders effective (publish) date and moved at government
expense.
7.10.4.8. Members with extensive household goods when the annual cost of drayage and
storage would exceed 50 percent of authorized BAH.
7.11. Involuntary Assignment Criteria. The Commander may be required to involuntarily
assign members to UH under certain conditions. (T-1)
7.11.1. When required for reasons of military necessity, readiness or discipline. This applies
to all personnel and to adequate and inadequate quarters.
7.11.2. When UH occupancy by Priority 1 and 2 personnel is below 95 percent utilization.
The UH Management Section should ensure:
7.11.2.1. Assignments must be made beginning with the most junior member. (T-1)
7.11.2.2. Members are provided 30 days advance written notice of an involuntary
assignment. (T-1)
7.11.3. UH Management Section must make every effort to fill UH vacancies with newly
arrived personnel. (T-1)
7.11.3.1. Commander recalls Priority 1 and 2 personnel previously authorized to reside
off-base with BAH if the projected unaccompanied personnel gains do not increase the
utilization rate to 95 percent within 120 days, unless the member is a Priority 2 with grade
of E-4 within 60 days of reaching three years of service. (T-1)
7.11.3.2. Before recalling personnel, the Commander reviews the member’s situation (i.e.,
lease term and other commitments the member may have incurred as a result of moving
off-base) to prevent a financial hardship situation.
7.11.4. Unless required for military necessity, readiness or discipline, Commanders should not
involuntarily assign personnel in grades E-1 to E-3 and E-4 with less than 3 years of service,
under the following conditions:
7.11.4.1. Member has official notification to depart the installation due to PCS.
114 AFI32-6000 18 MARCH 2020
7.11.4.2. After the death of a sole family member.
7.11.4.3. Mil-to-mil couple residing off base, and one spouse is reassigned to another base
and one remains at the original location.
7.11.4.4. The Commander determines that a member would experience a hardship.
7.11.5. Civilian employees may not be involuntarily assigned to occupy on-base quarters,
except when required by military necessity or force protection.
7.12. Assignment Procedures. The UH Management Section must establish local procedures to
ensure members are briefed on details regarding occupancy of UH. At minimum, new residents
should be provided an initial inspection of the facility and assigned room, a Resident Brochure,
room furnishings to include bedding (sheets, pillowcases, mattress pads, pillow protectors,
blankets, bedspreads, etc.), information on resident liability, disclosure of environmental hazards,
specifics about dormitory councils, processes for reporting of maintenance and repair
requirements, expectation of cleanliness, dormitory inspection programs, and details on
termination. (T-1) (Refer to Attachment 9 and Attachment 15.14 for additional details.)
7.13. Termination Considerations. The MHO UH Management Section must ensure members
terminate UH when appropriate and with required approvals. (T-1)
7.13.1. A member PCSs or ends active military service or civilian employment.
7.13.2. A member becomes eligible for BAH (both for with and the without dependent rate)
and authorized to reside off base.
7.13.3. An E-4 residing in a dormitory reaches 3 years of service (unless they have less than
6 months remaining on station).
7.13.4. To provide space for Priority 1 and 2 personnel.
7.13.4.1. Terminate Priority 4 and then Priority 3 personnel, senior member first. (Refer
to paragraph 7.7.4).
7.13.4.2. Authorize Priority 2 personnel (all grades) on the BAH waiting list when
utilization of total space required (Priority 1 and 2) personnel exceeds 95 percent.
7.13.5. A member assigned as Priority 3 or 4 requests termination.
7.13.6. A military or civilian member is away from their PDS and status is changed to
deceased, missing in action, captured, or detained by the enemy, use procedures identified in
AFI 34-501, Mortuary Affairs Program, for protection of personal property.
7.13.7. Directed by squadron commander/First Sergeant for members who are on extended
confinement, hospitalized, or absent without leave (AWOL).
7.13.8. Residents will retain room assignments during deployments. The UH Management
Section must ensure accountability of rooms and the unit commander of the resident must
ensure accountability of the resident’s personal property through weekly inspections. (T-1)
Members who will become eligible for BAH during deployment may make arrangements to
terminate room assignment while deployed.
7.14. Termination Procedures. The UH Management Section must establish local procedures
to terminate occupancy of UH residents. (T-1) Preliminary inspection must be completed to assess
AFI32-6000 18 MARCH 2020 115
the individual’s room, furnishings and shared space for potential damages, identify change of
occupancy requirements, and provide the member cleaning standards. (T-1) A final inspection
must be done to ensure member’s personal property is removed and room is cleaned. (Refer to
Attachment 15.13 for additional details.) (T-1)
7.15. Leadership Programs. The Commander establishes specific installation programs and
policies to ensure squadron commander, first sergeant, supervisor, and resident involvement with
the MHO UH Management Section in the administration of UH programs. (T-1)
7.15.1. Unit Integrity. The Commander may establish unit integrity within dormitories but
implementation cannot increase room requirements or operational costs. (T-1)
7.15.2. Dormitory Councils. The Commander must establish dormitory councils to develop
esprit-de-corps, teamwork, feelings of home ownership, provide an opportunity for dormitory
residents to be responsible, accountable and involved in their living conditions and resolve
issues at their lowest level while improving quality of life. (T-1)
7.15.2.1. The Airmen Dormitory Council is established as the forum for individual
dormitory residents to address living concerns, establish resident standards, identify
improvements, present solutions for problems, establish positive recreational activities, and
identify facility and furnishings improvements. Members include all dormitory residents.
Advisors include First Sergeants, UH Managers/ADLs, and Bay Chiefs (if applicable).
7.15.2.2. The Installation Dormitory Council is established as the forum that links the
Airmen Dormitory Councils and wing leadership to promote and garner support for
improving dormitory life across the installation, acquiring Commander’s support for
Airmen proposals, and advise leadership on the “Health of Dormitory Life.” Members
include the Installation Command Chief Master Sergeant as the chairperson, all
chairpersons or vice-chairpersons of individual Airmen Dormitory Councils, First
Sergeants, MHO Manager, UH Management Section Chief, and UH Managers/ADLs.
7.15.3. Dormitory Inspection Program. Installation Commanders must establish dormitory
inspection criteria and ensure base leadership conducts regular, standardized and consistent
inspections at a minimum, semiannually. Commanders should consider including
maintenance, health and life safety items identified in paragraph 7.15.6 as part of the inspection
criteria. (T-1)
7.15.3.1. Squadron commanders and first sergeants must implement the installation
inspection program to ensure residents comply with installation standards in private and
common areas. (T-1) After completion of inspections, squadron commanders and first
sergeants must provide feedback regarding maintenance, health and life safety concerns
directly to the ADL to ensure requirements are identified to the appropriate source and/or
take appropriate action. (T-1)
7.15.3.2. Inspections should include the removal of the following items found in any
common areas accessible to all residents (considered contraband material):
7.15.3.2.1. Unprofessional or inappropriate documents/log-books and/or written
materials, to include materials that emphasize sexual or other inappropriate activity that
is detrimental to a professional environment.
116 AFI32-6000 18 MARCH 2020
7.15.3.2.2. Lewd, obscene, or pornographic images or publications, in any form, or
any media, whether commercially or individually produced.
7.15.4. Charge of Quarters. The Commander establishes a Charge of Quarters program
when appropriate. (T-1) When established, Squadron Commanders develop Charge of
Quarters procedures to provide for security, building and room entry control, escort official
visitors, facilitate emergency response and provide manning and oversight to support the
program.
7.15.5. Bay Orderly Program. The Commander establishes a Bay Orderly Program to
ensure cleanliness of UH campus common areas. (T-1) Installation Squadron Commanders or
First Sergeants and the MHO UH Management Section must institute processes to schedule
personnel for bay orderly duty and ensure members report and complete tasks daily. (T-1)
(Refer to Attachment 15.13 for sample bay orderly checklist.)
7.15.6. UH Facility Management. ADLs as the UH facility managers, are responsible to
identify maintenance, health and life safety concerns within UH facilities and common/campus
areas and ensure requirements are identified to the appropriate authority for action. (T-1)
7.15.6.1. ADLs must develop a UH facility inspection checklist to include at a minimum
key criteria addressed in paragraphs 7.15.6.1.1 through 7.15.6.1.5. (T-1)
7.15.6.1.1. Dormitory Rooms/Balconies/Patios: Examine doors, ceilings, floors,
vents, closets, windows, window caulking, window trim, HVAC units, furnishings,
walls, inside/outside of vanity/sinks, toilets, showers/tubs, mirrors, to ensure these are
free of visual stains, grease, trash, mildew, mold, leaks, moisture, damage, and pests.
(T-1)
7.15.6.1.2. Fire Alarm/Fire Safety: Check smoke detectors to ensure they have not
been removed, disabled or covered, that sprinklers are not covered or have items
attached; door locks/closers have not been disabled or removed and that the resident
does not have prohibited cooking devices. (T-1)
7.15.6.1.3. Electrical Safety: Check to ensure that there is no excessive use of
extension cords, no more than 2 power strips in use, no power strips are plugged into
each other and no modifications have been done to wiring; that multi-outlet devices are
in use and that power strips have breakers. (T-1)
7.15.6.1.4. Kitchen Areas: Examine refrigerators, stoves, microwaves, sinks,
countertops, cabinets, range hoods/vents, walls, ceilings, windows, window caulking,
window trim, to ensure these are free of grime, visual stains, grease, food particles,
trash, mildew, mold, moisture, leaks, damages, and pests. Check inside and outside of
all items. (T-1)
7.15.6.1.5. Miscellaneous Items: Check to ensure that base policies are being followed
regarding to storage of bicycles, use of parking lots, use of storage facilities, use of
candles, possession of flammables, smoking, pets, cooking devices, and all other base
specific items. (T-1)
7.15.6.2. ADLs must inspect 10% of the dormitory room inventory every month to identify
conditions that might require maintenance and repair, and conditions that might pose a
AFI32-6000 18 MARCH 2020 117
health or life safety concern. (T-1) ADLs refer identified requirements to appropriate
authority and/or take proper action. (T-1)
7.15.6.3. ADLs inspect UH campus and dormitory day rooms on a daily basis. (T-1)
7.16. Unaccompanied Housing General Policy. UH Management Section should consider
other issues when administering the UH program.
7.16.1. Temporary Accommodations. Under certain circumstances, UH rooms may be
required to support other than permanent housing requirements.
7.16.1.1. Hospitality rooms may be provided for unaccompanied eligible personnel
arriving and departing during non-duty hours.
7.16.1.2. The UH Management Section must notify squadron commander or first sergeant
when there is no available UH permanent party room or hospitality room for arriving
eligible members, so arrangements can be made for temporary accommodations in lodging.
(T-1)
7.16.1.3. Installations may elect to use UH rooms to provide space for First Sergeants use
in support of personnel involved in extraordinary situations (such as domestic altercations).
7.16.1.3.1. The MHO Manager must consider the location within the dormitory
campus for rooms designated for this purpose, noting that minimum adequacy
standards do not apply, and furnish with only essential furniture (i.e. bed, chest). (T-1)
7.16.1.3.2. First Sergeant rooms must be kept to an absolute minimum with a
member’s stay limited to no more than a total of 72 hours. (T-1)
7.16.1.3.3. The UH Management Section Chief will be responsible for the
management of First Sergeant rooms. (T-1)
7.16.1.3.4. The First Sergeant must certify/sign for each usage of these rooms. (T-1)
7.16.2. Smoking and Tobacco Use. Commanders must establish a UH tobacco use policy
and the UH Management Section must brief resident accordingly. (Refer to AFI 40-102,
Tobacco Free Living). (T-1)
7.16.2.1. Smoking is permitted in designated UH rooms and Designated Tobacco Areas,
but is prohibited in common areas.
7.16.2.2. The Commander may designate the entire UH facility as non-smoking to
minimize health risks from tobacco use and secondhand tobacco smoke and promote a
culture of health and wellness. If UH facilities are designated as non-smoking, the
Commander will make a designated tobacco area(s) outside the facility available for
residents. (T-1)
7.16.2.3. Tobacco products include all products that may be configured to deliver nicotine,
including but not limited to: cigars, cigarettes, electronic cigarettes (e-cigarettes), stem
pipes, water pipes, hookahs, vaporizers, smokeless products that are chewed, dipped,
sniffed, or “vaped”; and any other nicotine delivery system that the Food and Drug
Administration defines as a tobacco product. NOTE: The definition of tobacco does not
include Food and Drug Administration-approved prescription or over-the-counter nicotine
replacement therapy.
118 AFI32-6000 18 MARCH 2020
7.16.2.4. UH Management Section must seek assistance from base Bioenvironmental
Engineering if air quality measurement is necessary. (T-1)
7.16.3. Internet Access. Commanders may authorize basic internet access be provided in
dormitories using appropriated funds in common areas only. (T-1)
7.16.3.1. Internet access is only to be placed in common areas available to all dorm
residents and not be available in private living areas (including shared space in Dorms-4-
Airmen modules) as this would be a personal service. (T-1) If internet is provided
wirelessly, the signal must be adjusted to minimize signal spillover to private living areas.
(T-1)
7.16.3.2. Procurement of computer/internet hardware or software above what is necessary
for basic internet access is not permitted. Services will not be connected to the base
network nor provide “af.mil” user privileges. (T-1)
7.16.3.3. Services should be procured and supported (help desk/trouble calls) through a
commercial vendor Internet authorization that does not fall under the auspices of the
Military Morale, Welfare, and Recreation program or the responsibility of the base
communications organization. (T-1)
7.16.3.4. The MHO Manager must budget and account for related equipment and the UH
Management Section in coordination with internet provider and Squadron Commanders
must monitor use and prohibit certain sites as determined by the Commander (Note: Do
not use PE xx553F). (T-1)
7.16.3.5. The MHO Manager or requiring unit POCs coordinate with installation
communications for any required waivers. (T-1)
7.16.4. Adequacy of Unaccompanied Housing Food Preparation and Storage
Facilities. Enlisted members residing in UH and assigned to the Essential Station Messing
may be eligible for BAS Type II, when the local Dining Facility closes. Factors that determine
whether BAS II may be authorized include: length of Dining Facility closure, adequacy of
unaccompanied housing food preparation and storage facilities, and whether government-
furnished meals are available from an alternate source as determined by the Commander.
Installations forward authorization requests to Deputy Chief of Staff, Manpower, Personnel
and Services (AF/A1) whereby AF/A4C coordinates on determination of adequacy of UH food
preparation and storage capacity based on Attachment 7.
7.16.5. Temporary Change in Use. The UH Management Section may require a temporary
change in use of rooms to support other UH requirements. Refer to Attachment 15.7 for
details on inactivation. The total base-wide diversions cannot exceed two percent of the
installation inventory.
7.16.5.1. Diversions included in the two percent threshold are:
7.16.5.1.1. Divert rooms anticipated to be unavailable for less than 90 days due to the
accomplishment of minor repairs or COM.
7.16.5.1.2. Divert rooms anticipated to be unavailable for individual assignment due
to use as UH management administrative offices, storage space, hospitality rooms, or
first sergeant rooms.
AFI32-6000 18 MARCH 2020 119
7.16.5.2. The following diversions do not count against the two percent diversion
threshold:
7.16.5.2.1. Divert rooms for use by pipeline students in facilities other than pipeline
student dormitories.
7.16.5.2.2. Divert rooms for major repairs or renovations. Diversions can start when
projects are provided authority to advertise for award to allow timely relocation of
residents prior to award date.
7.16.5.3. Conditions related to the diversion of rooms for more than four consecutive
quarters should be assessed and consideration given to initiating action to surplus these
facilities.
120 AFI32-6000 18 MARCH 2020
Chapter 8
LEASED HOUSING PROGRAM
8.1. Policy. Congress authorizes leasing of FH under 10 U.S.C. §2828, Leasing of Military
Family Housing, as a temporary measure to provide housing until permanent housing becomes
available, or the local community can provide sufficient, adequate, and affordable housing, both
domestically and in foreign countries. Under certain circumstances, the AF may use 10 U.S.C. §
2834, Participation in Department of State Housing Pools, to use leased Department of State
housing. The authority to approve all leases or renewals may not exceed the total number allocated
by ODASD/FIM and dollars appropriated annually.
8.2. Leasing Authorities. The AF uses leasing authorities provided in 10 U.S.C. §2828 and 10
U.S.C. § 2834 to support FH requirements as required.
8.2.1. Domestic Lease Authority. 10 U.S.C. §2828 authorizes domestic leasing of FH units
provided annual costs do not exceed $12,000 per unit, per year. Authority is also provided to
lease a limited number of units that have annual costs not exceeding $14,000 per unit, per year.
These cost limits include the cost of utilities, maintenance and operation, and are adjusted
annually by the ODASD/FIM. The ODASD/FIM also allocates the available lease
authorizations among the Services for each of the cost categories. There is no provision in 10
U.S.C. §2828 for the Secretary of the Air Force to exceed the $14,000 per unit, per year
(exclusive of annual ODASD/FIM adjustments) cost limit.
8.2.2. Foreign Lease Authority. 10 U.S.C. §2828 authorizes foreign leasing of FH units
provided annual costs do not exceed $20,000 per unit while allowing a limited number of units
that have annual costs not exceeding $25,000 per unit. Additionally, authority is provided to
lease units costing more than $20,000 annually for incumbents of SCPs, for personnel assigned
to Defense Attaché Offices, or units leased in countries where excessive costs of housing would
cause undue hardship on personnel. The ODASD/FIM allocates the available lease
authorizations among the Services for each of the cost categories/limits. These lease limits
include the cost of utilities, maintenance and operation, and are adjusted annually by the
ODASD/FIM.
8.2.3. Department of State Housing Pool. AFCEC/CI may approve Air Force participation
in any Department of State housing pool, per 10 U.S.C. § 2834. Lease authorizations approved
for these requirements are included in the leasing authorizations provided from the
ODASD/FIM.
8.2.3.1. The installation or the requiring agency may seek FH support from Department of
State for personnel who are assigned to duty in a foreign country under the military
commander authority if there is a shortage of adequate housing in the area in which the
personnel are assigned and participation in the Department of State housing pool is the
most cost-effective means of providing housing. If the Department of State agrees to
provide housing and related services, AFCEC/CI must first approve participation using 10
U.S.C. § 2834. (T-1)
8.2.3.2. The costs for the Department of State leases and furnishings are reimbursed by
the AF, and the Department of State manages the leases.
AFI32-6000 18 MARCH 2020 121
8.3. Lease Authorizations/Points. The ODASD/FIM allocates domestic and foreign lease points
among the Services and other agencies subject to statutory provisions and considerations of
legislative intent.
8.3.1. Leases are reflected as “regular cost” and “high cost.”
8.3.2. ODASD/FIM issues annual cost limits at the beginning of each FY, per leased unit, that
reflect the national median housing cost adjustments to the previous year’s domestic lease cost
limits, and Consumer Price Index adjustments to foreign lease cost limits, based on the
unadjusted limits established in 10 U.S.C. § 2828. AFCEC/CI further adjusts lease cost limits
in foreign countries for currency fluctuation.
8.3.3. FH units leased under 10 U.S.C. §2834 authority are counted against the regular cost
lease authorization allocated by ODASD/FIM.
8.4. Approval Authorities. AFCEC/CI manages Service lease points, and validates and
approves all 10 U.S.C. § 2828 domestic and foreign leases, including high-cost leases, and any Air
Force participation in 10 U.S.C. § 2834 Department of State Housing Pool.
8.5. Execution Agents. The AFCEC/CI or US Army Corps of Engineer may act as the Air Force
Real Estate Agent to locate, negotiate, and execute FH leases. Upon approval by AFCEC/CI, the
installation or requiring activity may use a commercial professional services where AFCEC/CI or
US Army Corps of Engineer real property support is not available.
8.6. Determination of Requirements (10 U.S.C. § 2828). The installation or requiring agency
requests support for a FH lease only after determining that the member cannot self-lease and the
lease is required. (T-0)
8.6.1. Domestic. The AF may lease existing privately owned FH in CONUS, Alaska, Puerto
Rico, and Guam, and for assignment to eligible members and DoD civilian employees, when
the requirement is supported by the following:
8.6.1.1. Shortage of adequate FH at or near the installation (commute area as defined by
the Housing Requirements and Market Analysis).
8.6.1.2. Installation Housing Requirements and Market Analysis. See paragraph 11.2.1.
8.6.1.3. Low vacancy rate (two percent or less) in community housing, or government or
privatized housing, whichever exists at the installation.
8.6.1.4. Less expensive, adequate FH is unavailable in community housing.
8.6.1.5. Rental rate exceeds 7.5 percent of member’s housing allowance.
8.6.2. Foreign. The Air Force may lease housing facilities in foreign countries for assignment
to eligible members and DoD civilian employees, when the requirement is supported by the
following:
8.6.2.1. Leasing would be more cost effective than construction/purchase of housing units
or awaiting MILCON.
8.6.2.2. For incumbents of special command positions.
8.6.2.3. In countries where excessive costs of housing or other lease terms would cause
undue hardship on DoD personnel.
122 AFI32-6000 18 MARCH 2020
8.6.2.4. In countries that prohibit leases by individual military or civilian personnel of the
U.S.
8.6.2.5. For members assigned to the Department of State embassies under the Chief of
Mission authority per 10 U.S.C. § 2828. Chief of mission must mandate embassy leased
housing in writing and AF reimburses the Department of State for housing and related
services. (T-1)
8.7. Term of Lease Agreement. AF only leases FH using an individual lease agreement based
on member’s requirement.
8.7.1. A domestic lease agreement will be limited to the duration of member’s assignment or
change in status and will not be used to transfer occupancy to other member. (T-1)
8.7.2. Basic term of lease agreement for foreign leases may be for a period not in excess of
three years and it may include optional periods renewed annually. Total periods will not
exceed 10 years (15 years in Korea). (T-1) Approval is required for new member prior to
change of occupancy in existing leased unit.
8.8. Leasing Cost Limits. There are certain costs that apply to the leasing cost limit.
8.8.1. Domestic and Foreign Leases.
8.8.1.1. Annual Cost limits apply to the housing unit itself, and include operations,
maintenance and utilities costs. Leases are renewed annually, and the cost is paid from the
appropriations of the new or renewal year.
8.8.1.2. Costs to be included within the statutory limitations are basic shelter rent,
maintenance and utilities when not provided by the lessor, and services (such as refuse
collection) if separately contracted by the lessor.
8.8.1.3. Costs excluded from the statutory lease cap limitations are initial improvement
costs for AT/FP and mission required communications requirements; administrative costs
such as assignment, travel, and inspection by installation personnel; costs above installation
level, such as costs attributable to US Army Corps of Engineer districts, public works
offices, and other command levels as well as headquarters levels for personnel, travel,
inspections and other like expenses.
8.8.1.4. When the AF leases more than 25 FH units, an economic analysis to determine
the most effective method to obtain housing is required. The economic analysis is
accomplished IAW OMB Circular A-94, Guidelines and Discount Rates for Benefit-Costs
Analysis of Federal Programs, DoDI 7041.03, Economic Analysis for Decision-Making,
AFI 65-501, Economic Analysis and AFMAN 65-506, Economic Analysis.
8.8.2. Foreign Only. Funds may be expended but must be limited for make-ready repairs,
alterations and additional work necessary to make comparable with US home and provide an
adequate living accommodation. (T-0) Make-ready work is also limited to once during the life
of the lease and the cost may not exceed 25 percent of the first year annual rent without
approval from AFCEC/CI.
8.8.3. Leased GOQs must also comply with all congressional cost limitations, including
operations, maintenance and repair. (T-0)
AFI32-6000 18 MARCH 2020 123
8.9. Management of Leased Housing. The AF manages leased FH acquired IAW 10 U.S.C. §
2828 and 10 U.S.C. § 2834 using eMH.
8.9.1. Leased FH units are designated public quarters, operated and assigned as adequate
government-controlled FH and residents forfeit their housing allowances upon occupancy.
8.9.2. AFCEC/CI must approve FH lease point and funding before a lease is executed. (T-1)
8.9.3. Advance rental payments may be made within the criteria outlined in 10 U.S.C. § 2396
when it is in the best interest of the U.S. Government or is an established custom in a foreign
country.
8.9.4. A lease may not be entered into if the average estimated annual rental for FH exceeds
the annual limit during any year within the term of the lease.
8.9.5. The MHO Manager or requiring agency must ensure housing allowance rate increases
do not exceed the cost of the lease before exercising option years in existing lease agreements
and must evaluate other circumstances that may eliminate the need to continue the lease. (T-
1)
8.10. Lease Requests. Installations or requiring agencies must use eMH Leasing Module to
request approval for a FH lease, and to manage leased quarters, including requests for use of
Department of State housing. (T-0)
8.10.1. The MHO Manager or requiring agency must submit a request IAW eMH Leasing
Module Business Rules (see Attachment 15.15) with justification documents. (T-0)
8.10.2. The AFCEC/CIM validates requirement for “regular cost” or “high cost” based on
established criteria from paragraph 8.6, to include a review of housing availability in the local
community housing market and current BAH rates.
8.10.3. The AFCEC/CIM validates availability of leasing point and available funding, and
acquires AFCEC/CI approval.
8.10.4. If adequate leased FH cannot be located within the square footage of the AF’s
programming benchmark for new construction (bedrooms and square footage) (see
Attachment 13) AFCEC/CI certifies non-availability and approves waiver.
8.10.5. Upon approval of lease point and funding, AFCEC/CI or US Army Corps of Engineer
executes lease.
8.10.6. The MHO Manager or requiring agency must identify or report any changes of lease
requirements or lease conditions. (T-1) If these changes result in the lease being classified as
high cost versus regular cost lease, AFCEC/CI must ensure appropriate approvals are in place.
(T-1)
8.11. Reporting. AF leasing requirements are identified in the President’s Budget for approval
and specific reporting requirements are mandated by legislation. SAF/FMB reviews and
coordinates on AF leases requiring Congressional notification.
8.11.1. 10 U.S.C. § 2828(f) requires congressional approval for a foreign FH lease agreement
with the average estimated annual rental exceeds $1,000,000 during the term of the lease.
SAF/FMB notifies the appropriate congressional committees at least 14 days prior via
electronic medium (notice and wait) and any new or renewal of lease agreement will not be
124 AFI32-6000 18 MARCH 2020
executed before the end of this waiting period. (T-1) Notification is not required when
exercising option years to an existing lease agreement.
8.11.2. SAF/FMB reports to the appropriate congressional committees on new or renewed
leases exceeding cost threshold set by 10 U.S.C. § 2828(b)(2) and 10 U.S.C. § 2828(e)(1)
(domestic and foreign high-cost leases) as required per the Leasing reporting requirements
specified in the House Report (HR) from the Committee on Appropriations accompanying
Military Construction, Veterans Affairs, and related Agencies Appropriations Bill each FY.
8.11.2.1. Domestic lease. Within 30 days, SAF/FMB submits a report of new or renewal
high-cost domestic leases entered into during the previous quarter, including certification
that less expensive housing was not available for lease. AFCEC/CI verifies and forwards
the status of quarterly domestic high-cost FH leases to AF/A4CA by no later than 5
business days after end of quarter.
8.11.2.2. Foreign lease. SAF/FMB submits annual Budget Estimates Justification Data
on the foreign leases exceeding threshold set by 10 U.S.C. § 2828(e)(1). Any new foreign
lease requirements that will exceed threshold and have not previously included in the
annual budget estimates submission require a 14-day notification.
8.12. Leased and Contracted Housing for Unaccompanied Housing (UH)
Requirements. The Commander or requiring agency may lease or contract for UH facilities for
UH personnel deemed as Priority 1 and 2 personnel when adequate government-owned quarters
are unavailable (IAW AFI 32-9001, Acquisition of Real Property, and this instruction). (T-1)
8.12.1. The Commander or requiring agency may contract quarters to fill a short-term,
fluctuating need, or special requirement normally less than 1-year and lease housing to fill UH
requirements for more than 1-year. The use of leased quarters to fill long-term and stable
requirements is discouraged other than for mission or AT/FP requirements. (T-1)
8.12.1.1. When active duty Air Force members are assigned to a geographically separated
unit at a Reserve component installation, the MAJCOM in concert with AFCEC/CI may
provide contracted or leased UH quarters for E-1s through E-3s and E-4s with less than
three years of service.
8.12.1.2. If active duty Air Force members are assigned to a geographically separated unit
at or near non-DoD agencies, Government owned or leased UH housing can be acquired
through inter-agency support agreement on a reimbursement basis for Priority 1 and 2
personnel from the non-DoD agency when the MAJCOM in concert with AFCEC/CI
determines adequate and affordable community housing is insufficient and government-
controlled housing is necessary to meet mission requirements.
8.12.1.3. If Air Force/DoD members are assigned to the Department of State missions
under the Chief of Mission authority, the Department of State Chief of Mission may
mandate embassy housing for DoD members when self-leasing in a community using OHA
is not a viable option or due to safety or security concerns. When embassy housing is
mandatory, these members are designated as Priority 1.
8.12.2. The UH Program Element xx553F cannot be used to lease or contract UH. The MHO
Manager or requiring agency must verify availability of O&M funds before entering into UH
AFI32-6000 18 MARCH 2020 125
leases and contracts. (T-0) Cost should be limited to basic rent, utilities, and furnishings
support.
8.12.3. Temporary diversion of leased FH unit, acquired based on individual or position
requirement including K&E and leased GOQ to UH, is not authorized.
8.12.4. Do not lease or contract UH if:
8.12.4.1. There is less than 95 percent utilization by Priority 1 and 2 personnel of adequate
on-base UH.
8.12.4.2. Priority 3 and 4 personnel occupy adequate on-base UH.
8.12.4.3. Adequate government quarters, controlled by other Air Force installations or
other Services within the local commuting distance are available through a host-tenant,
inter-service support or other agreement.
8.12.4.4. Adequate and affordable private community housing is available.
8.12.4.5. Competent authorities deem quarters unsafe through a climate assessment.
8.12.4.6. Excess Temporary Lodging Facilities (TLF) are available.
8.12.5. Leased and contracted UH will be considered government-controlled housing, and the
installation or requiring agency must ensure these facilities meet the minimum adequacy
standards. (T-1) The installation or requiring agency must ensure these facilities are managed
according to this instruction. (T-1) Units that exceed a member’s space adequacy standards
should be limited and joint occupancy is required when there is more than 1-bedroom. (T-1)
126 AFI32-6000 18 MARCH 2020
Chapter 9
FURNISHINGS MANAGEMENT
9.1. Policy. The furnishings management program supports the Air Force’s commitment to
quality living conditions for all personnel. The program includes furniture and appliance
management for the UH, FH, GOQ, and other authorized facilities. IAW DoD 4165.63-M, DoD
Housing Management, furnishings are provided in government-owned UH facilities; may be
provided at OCONUS locations in government-owned or in private community housing; may be
provided at CONUS locations in government-owned FH; or provided in specific GOQ.
9.2. Support Facilities. The following facilities are authorized government-provided furnishings
IAW Attachments 5, 9, 10, and 11. See paragraph 9.4 for eligible members.
9.2.1. Unaccompanied Housing for permanent party and Unaccompanied Training facilities
as identified in paragraphs 7.2 and 7.3.
9.2.2. Government-controlled FH including GOQs.
9.2.3. Community Housing in foreign and non-foreign OCONUS.
9.3. Other Supported Facilities. The MHO Furnishings Management Section will support other
facilities IAW appropriate policy. (T-1)
9.3.1. Airman Leadership School (ALS) facilities with in-residence programs and student
dormitories IAW Attachment 11.
9.3.2. Intercontinental Ballistic Missile (ICBM) Launch Control Facilities (LCF) and alert
facilities sleeping and entertainment are IAW Allowance Standard (AS) 115, Furnishings for
Alert Facilities, Pilot Lounges, Strategic Missile Lounges, and Visitation Centers, Allowance
ID 115FBAA and 115FCAA.
9.3.3. Fire Department sleeping and entertainment areas, IAW AS 490, Civil Engineering Fire
Protection Support and Aircraft Rescue Equipment, with Allowance ID 490COOA.
9.3.4. Lodging facilities IAW AFMAN 34-135, Air Force Lodging Program.
9.3.5. Contingency Quarters IAW AFMAN 34-135, and as identified by the Force Support
Commander. Installations should provide minimal furnishings to meet contingency
requirements, such as excess furniture from either the support base or within the region.
Installation shall not maintain excess furnishing above their furnishings requirements in
support of contingency/deployment operations. If surplus stocks are not available, the
Furnishings Management Section should purchase only required items. Installation will use
War Readiness Materiel assets to meet the personnel surge during emergency, contingency
beddown operations, or wartime conditions when fixed assets are not available. (T-1)
9.4. Eligible Members. The MHO Manager provides furnishings support for eligible personnel
assigned to or supported by the installation in CONUS and OCONUS locations and establishes an
individual account in eMH for accountability and inventory.
9.4.1. Military members assigned to government-controlled FH and UH housing or those
assigned foreign OCONUS who qualify for government housing but live in the local
community and receive OHA. Refer to Chapter 5 for GOQ furnishings.
AFI32-6000 18 MARCH 2020 127
9.4.2. Government civilian members in foreign OCONUS who are entitled to LQA and live
in the local community or assigned government housing in lieu of LQA.
9.4.3. Civilian employees, recruited from CONUS on a transportation agreement, or recruited
from OCONUS area under an employment agreement, entitled to travel or return to CONUS
at government expense, are authorized loaner kits in Alaska regardless of LQA entitlement.
9.4.4. All other members or contractor personnel in government-controlled housing paying
rent, are provided with appliances (only stove/refrigerator) solely to make unit usable. No
other furnishings, loaner kits and/or duration of tour items are authorized for these individuals.
9.4.5. Military members residing in geographically separated locations from the installation
may be provided furnishings support when there is no additional cost for shipping or there are
funds provided by the requiring activities.
9.5. Furnishings Management Section. The MHO Furnishings Management Section is the
installation focal point for all furnishings requirements. The Furnishings Management Section
must use various eMH modules to perform daily operations. (T-1) (Refer to Attachment 15.17,
Business Rules for the Furnishings Component with the FH and UH Modules.)
9.6. Furnishings Authorizations. Furnishings for FH and UH are authorized and maintained
according to Attachments 9, 10, and 11 by type as space permits. Installations are not required
to purchase all the authorized items for any category. For GOQ supplemental furnishings, see
Attachment 5. Refer to Table 9.1 for expected life cycles of purchased goods.
9.6.1. General Furnishings. Furnishings are generally identified as Hard Goods (also known
as case goods) or Soft Goods (also known as consumables or nondurable goods).
9.6.1.1. Hard goods are any type of tangible products such as wood, metal, glass or plastic
that is intended to remain functional for an extended period of time. In general, a product
provides in excess of three years of usage in order to be considered a hard good. Air Force
intent is to sustain a life cycle of a minimum of 10-12 years for furniture items. Therefore,
quality furniture such as solid wood or solid wood core furniture is purchased to meet the
minimum 10-12 year life-cycle requirements. Do not purchase laminate or particle board
furniture that cannot meet the expected life-cycle.
9.6.1.2. Generally, soft goods are any products that are expected to have a life span of less
than three years, unless specified otherwise. These items have no repair value and are to
be replaced at the end of serviceable life. Soft goods include bedding, mattresses, box
springs, mattress covers/pads, mattress/box springs encasements, and draperies.
9.6.2. Appliances and Equipment. Installations may provide authorized appliances, and
equipment in accordance with paragraph 9.6. The Furnishings Management Section
coordinates with the installation CE to ensure proper and adequate electrical and gas service
or fuel availability for all requests for government-provided major appliances.
128 AFI32-6000 18 MARCH 2020
Table 9.1. Furnishings/Appliance Life-Cycle Guide.
Furniture Life-Cycle Guide
Item
UH
FH
Hard Goods (Furniture,
wood, metal items)
10
12 years
Mattresses/Box Springs
4
6 years
Upholstered Furnishings
– Replace Material
4
6 years
Drapery
7
7 years
Appliance Life-Cycle Guide
Item
UH
FH
Refrigerators
12
15 years
Ranges
8
10 years
Washers and Dryers
7
7 years
Dishwashers
9
9 years
Freezers
N/A
15 years
Microwave Ovens
4
4 years
Televisions
5
N/A
9.7. Authority for Furnishings Allowance Deviation.
9.7.1. AF/A4C is the approval authority for furnishings allowance changes and deviations.
The Commander must submit written requests for changes and/or for items not listed in this
instruction, through AFCEC/CI to AF/A4C. (T-1) Cite the circumstances involved and
justification for the requested change including cost estimate, photographs, sketches, drawings
or floor plans, as applicable.
9.7.2. For GOQs see Chapter 5.
9.7.3. The Commander must submit a request for lodging facilities allowance standard
deviations through AFSVA/SVI to Deputy Chief of Staff, Manpower, Personnel, Services,
Director of Services (AF/A1S). (T-1)
9.8. Accountability and Inventory Control. The MHO Furnishings Management Section,
squadron commanders, UH Management Section personnel, MHO Managers, and the personnel
who use and benefit from furnishings are responsible for inventory control and accountability.
9.8.1. Accounts, Transactions and Inventory Control. The Furnishings Management
Section must establish separate accounts for each authorized agency and member, and maintain
all transaction records in eMH. (T-1) The agency representatives and members must ensure
AFI32-6000 18 MARCH 2020 129
inventory control of issued items and are financially responsible for excessive damage beyond
fair wear and tear. (T-1)
9.8.1.1. Issuances. Agencies are issued furnishings on a master eMH-generated inventory
Delivery Order and for members assigned to FH using the FH Check-in/Check-out Record.
For UH, the UH Management Section Chief receives furnishings on a master eMH-
generated inventory Delivery Order.
9.8.1.1.1. The UH Management Section personnel issues furnishings to members upon
assignment, using the UH Check-in/Check-out record. Agency representatives, UH
Management Section Chiefs and members sign to acknowledge receipt and accept
inventory control of the furnishings assets by type, quantity, serial number and
condition.
9.8.1.1.2. When a change to member’s eligibility is documented (unaccompanied
member marries or divorces), keep issued furnishings in the original account (O&M or
MFH) and physically in place for the remainder of the member’s assignment if current
assets are interchangeable and meet the member’s need. Upon turn-in, return items to
the original account.
9.8.1.1.3. Ensure all Government-provided freestanding chests, door chests, armoires,
dressers, entertainment centers, bookcases taller than 27 inches, televisions, and large
appliances within furnished FH units are securely anchored to prevent such items from
tipping over. (T-0) Government-furnished existing FH units and new FH units must
be in compliance according to the timeline established by Public Law 116-92 §
3062(b). (T-0)
9.8.1.2. Turn-Ins. The Furnishings Management Section receives furnishings and
appliance turn-ins only from agency representatives and members from government family
housing and community housing.
9.8.1.2.1. The Furnishings Management Section monitors loaner furniture issues for
arriving and departing FH residents, Accompanied and Unaccompanied personnel
residing in the community to ensure turn-in occurs no later than the end of the 90-day
period.
9.8.1.2.2. Appliances in FH are to remain in the quarters and inspected by the MHO
personnel during initial assignment inspection, pre-termination and final inspection.
9.8.2. Accountability. The Furnishings Management Section will ensure all serialized and
non-serialized assets are barcoded and captured in eMH with detailed information to include
stock item number, make, model, serial number (when applicable), date of purchase, cost,
values, quantities, and etc. (T-1)
9.8.2.1. The barcode label is attached to the asset for accountability, life cycle
management, and warranty.
9.8.2.2. Assets are barcoded on receipt of delivery, when in the warehouse, and by
attrition, upon pickup and turn-in.
9.8.3. Inventory Assessment and Certification. The Furnishings Management Section must
conduct an annual physical inventory and condition assessment of furnishings, equipment and
appliances. (T-1) The Furnishings Management Section will investigate and reconcile
130 AFI32-6000 18 MARCH 2020
inventory discrepancies, initiate a Report of Survey for loss, damage or destruction of property
IAW DoD 7000.14-R, DoD Financial Management Regulation, Volume 12, Chapter 7,
Financial Liability for Government Property Lost, Damaged, Destroyed, or Stolen, update
eMH and issue each agency a new master eMH-generated Delivery Order. (T-0) The
Furnishings Management Section:
9.8.3.1. Uses eMH to initiate an inventory review and conditions assessment.
9.8.3.2. Conducts physical inventory of 100 percent of the furnishings assets in the
warehouse, in repair, and in staging during annual assessment. For high-value or pilferable
items such as televisions, DVD Players and microwave ovens, performs a semiannual
inventory.
9.8.3.3. Conducts physical inventory of 100 percent of the furnishings assets for GOQ,
FH, and community housing in CONUS and OCONUS during change of occupancy.
9.8.3.4. With participation of the resident, conducts physical inventory and assessment of
100 percent of the furnishings assigned to the GOQ annually, and performs reconciliation
actions as needed. (T-1)
9.8.3.5. Conducts with Squadron Commanders or First Sergeants, the UH Management
Section personnel, Lodging Manager, or agency representatives an annual physical
inventory and assessment for all UH facilities and other supported facilities.
9.8.3.6. The BCE reviews the annual and semiannual inventories and provides a written
certification of the inventory and supporting documentation.
9.8.3.7. The Force Support Commander provides accountability for furnishings assets
purchased for use in contingency lodging facilities.
9.8.3.8. Furnishings Management Section also conducts an annual review of at least 30
percent of member account files. This review consists of comparing the Member’s eMH
Inventory Hand Receipts of the assets issued against the eMH furnishings inventory
records showing what has been issued to the dorm room. Furnishings Management Section
reconciles discrepancies found during the review with the member signing a new eMH
Inventory Hand Receipt and updates new information in eMH.
9.9. Acquisition of Furnishings. The Furnishings Management Section purchases furnishings
and appliances for supported facilities IAW this AFI.
9.9.1. Purchases are processed through the local contracting office and/or the AF Government-
Wide Purchase Card Program.
9.9.2. The Air Force Installation Contracting Agency implemented strategic sourcing for UH
soft goods and use is mandatory unless a waiver is approved by the agency. When strategic
sourcing is implemented for CONUS UH hard case goods, installations will be required to use
the strategic source. (T-1) Waivers may be sought when an item is believed to not rightfully
fall under the agreement, an item is not listed on the products list, or the item can be obtained
at a significantly lower price than what is available from Air Force Installation Contracting
Agency.
9.9.3. Excess furnishings must be used before the Furnishings Management Section purchases
new items. (T-1)
AFI32-6000 18 MARCH 2020 131
9.9.3.1. Items includes those excess at the installation or those available from other
installations within CONUS or OCONUS Area of Responsibility. (T-1)
9.9.3.2. The Housing Manager submits to AFCEC/CI a list of the items that are determined
to be excess at the installation using the template datasheet (Attachment 15.16).
Installation request must include a written economic determination that the excess items
can be used without costly repairs and /or refinishing, that the items can be shipped without
severe damage to the items, and that the shipping costs are economical feasible.
9.9.3.3. AFCEC validates the installation excess furnishings submission and forwards to
other installations within the same MAJCOM. If needed, AFCEC forwards submission to
AF/A4C for posting on the AF/CE Portal and exposure to all installations.
9.9.3.4. AFCEC monitors efforts to find another installation that will take the excess
furnishings. If no installation requests the excess furnishings after 30 days of public notice
on AF/CE Portal, then AFCEC gives approval to BCE to offer excess furnishings to other
agencies on the installation.
9.9.3.5. Installations must follow procedures in Attachment 15.17 to identify, and dispose
of excess furnishings. (T-1)
9.9.3.6. New requirements cannot be created as a result of excessing furnishings.
9.9.4. Installations must maintain a back-order waitlist by date of request and item. (T-1) The
Furnishings Management Section must validate monthly whether items are still required. (T-
1) The oldest back-order requirements are issued first, with initial issue shortages having
priority over replacement shortages. (T-1)
9.10. Receiving New Furnishings. Base supply, transportation, and the Furnishings
Management Section must coordinate on the receipt of appropriated funds-purchased furnishings
shipments. (T-1) The Furnishings Management Section must:
9.10.1. Verify the identification, quantity, and condition of furnishings and immediately report
any damages or poor quality to base supply or base contracting. (T-1) Refer to AFI 23-101,
Air Force Materiel Management, to report deficiencies. Send information copies of deficiency
reports through AFCEC/CIM to responsible contracting agency, and info copy to AF/A4CA.
(T-1)
9.10.2. Use the date of receipt to determine depreciation allowances on statements of charges,
cash collection vouchers, deficiency reports, and reports of survey and the date of receipt for
furnishings replacement. (T-1)
9.11. Repair and Replacement. Installations must establish a furnishings repair and preventive
maintenance program within the Furnishings Management Section for appropriated funds-
purchased items. (T-1) This program includes minor re-gluing, minor touch-up of surfaces (i.e.,
touchup stain pens), tightening and adjusting hardware, and replacement of small parts (i.e., knobs
on stoves, refrigerator drawers, etc.). More complex repair requirements may be performed in-
house or through local service contracts.
9.11.1. In CONUS and non-foreign OCONUS, the MHO manager must competitively source
the appliance maintenance & repair and/or repairs may be provided on an as-needed basis via
Government-Wide Purchase Card. (T-1) In foreign OCONUS, appliance M&R is done either
132 AFI32-6000 18 MARCH 2020
in-house or through a maintenance contract, depending on the most cost effective method at
the location.
9.11.2. The Furnishings Management Section must determine whether furnishings require
repair or replacement due to fair wear and tear or negligence and inform members of personal
liability. (T-1) Local processes for receiving and delivery of repair requirements should be
established based on repair programs.
9.11.3. Do not replace furniture unless the estimated cost of repair or rehabilitation, including
any transportation expense, exceeds at least 75 percent of the cost of a new item of the same
type and class. An exception is authorized in those unusual situations when rehabilitation of
the furniture at 75 percent of the cost of a new item would not extend its useful life for a period
compatible with the cost of rehabilitation. Replace appliance if the one-time cost for repair of
the appliance is greater than 55 percent of replacement value.
9.11.4. Furnishings Management Section will implement a depreciation method to allocate, in
a systematic way, the total amount to be depreciated between each accounting period of the
useful economic life of the asset. (T-1) The straight line method of depreciation is widely used
and simple to calculate. It is based on the principle that each accounting period of the asset
life should bear an equal amount of depreciation. Use Table 9.1 and Figure 9.1 to determine
repair or replacement decision based on straight line depreciation model.
Figure 9.1. Repair and Replacement Calculation Chart.
AFI32-6000 18 MARCH 2020 133
9.11.5. The Furnishings Management Section must use manufacturer’s warranty service to the
fullest extent and follow guidelines from manufacturer and consumer product safety using all
available resources. (T-1)
9.11.5.1. Procedures must be established to register appliances and receive manufacturer
current recall information and potential fire and safety hazards to include subscribing to
email distribution sources (Attachment 15.17). (T-1)
9.11.5.2. For CONUS locations, the Furnishings Management Section checks the
Consumer Product Safety Commission site quarterly to validate current recall information
and for OCONUS, reviews information on the Government-Industry Data Exchange
Program.
9.11.6. Disposition of Furnishings. The MHO Manager and the Furnishings Management
Section are responsible for disposal of unserviceable and excess furnishings . (T-1)
9.11.6.1. The Furnishings Management Section must prepare required documents for
disposal of unserviceable and excess furnishings and retain for record. (T-1) The DD Form
1149, Requisition and Invoice/Shipping Document, or DD Form 1348-1A, Issue
Release/Receipt Document, is completed to ensure accountability is transferred.
9.11.6.2. The MHO Manager must approve final disposal decisions for items transferred
to Defense Logistics Agency Disposition Services. (T-1) When this agency is unable to
receive the items, the MHO Manager consults with the agency for the best alternative
method of disposal.
9.12. Back-Up Stock. Installations may maintain back-up stock for all non-GOQ furnishings and
appliances but may not exceed three-percent per item. (T-1) Purpose of back-up stock is to provide
replacement for items being repaired or out-of-cycle condemned goods. Installations will not
include requirements for scheduled replacement for the end of life-cycle in the calculation of back-
up stock level. (T-1) The Commander must submit a waiver request for requirements exceeding
three percent through AFCEC/CI to AF/A4C for approval. (T-1)
9.13. Warehouse Operations. The MHO Manager and Furnishings Management Section must
ensure proper warehouse space is identified and operating procedures established to protect and
safeguard the installation furnishings inventory. (T-1) FH units and UH facilities and rooms will
not be used to support base warehouse operations. (T-1)
9.13.1. Facility Standards. Furnishings management facilities should meet or exceed
standards set in AFJMAN 23-210, Joint Service Manual for Storage and Materials Handling,
and the Air Force Housing Support Facilities Guide, Chapter 4, Management Warehouse
(Attachment 15.19). (T-1) Refer to Chapter 11 regarding warehouse storage facilities.
9.13.1.1. Warehouses must be climate controlled to preserve wood and fabrics on stored
furnishings and prevent damage by extreme temperatures or humidity. (T-1) More
stringent climate control measures such as air conditioning system may be required for
locations subject to climatic extremes. The BCE is to determine whether or not additional
systems are required based on the record of furnishings experiencing damage due to climate
conditions inside the warehouse.
9.13.1.2. The warehouse and dock areas must provide adequate storage space and material
handling areas for furnishings and appliances to include: (T-1)
134 AFI32-6000 18 MARCH 2020
9.13.1.3. A staging area for processing inbound and outbound furnishing.
9.13.1.4. A small workshop for minor maintenance and repair of furniture items.
9.13.1.5. A secured/locked storage area within the FM warehouse for high value or
pilferable items IAW AFJMAN 23-210, AFMAN 32-1084, Standard Facility
Requirements, and the Air Force Housing Support Facilities Guide.
9.13.1.6. A segregated storage area to separate O&M and FH appliances and furnishings.
9.13.1.7. A segregated storage area for GOQ excess furnishings.
9.13.2. Material Handling. The Furnishings Management Section must follow established
safety procedures and comply with required Occupational Safety and Health Administration
laws and regulation, as applicable. (T-0) They must coordinate with the installation Safety
Office on all matters relating to safety and accident prevention. (T-1) The Furnishings
Management Section should:
9.13.2.1. Stack mattresses and box springs in a manner that prevents safety hazards or
damage to the assets. Observe manufacture recommend stacking limitations.
9.13.2.2. Block refrigerator doors open when storing used refrigerator for air circulation
to prevent odors and mildew. New refrigerator may be stored with doors closed in its
original packaging (or repacked after labeling) for protection.
9.13.2.3. Use furniture pads or paper wrapping materials to protect furnishings while
transporting, unless they are already packed in corrugated or plastic shipping containers.
9.13.2.4. Cover items that are not in boxes or containers.
9.13.2.5. Inspect, service and then store returned assets to the back of the stock so that the
assets are rotated and used for the fullest extent of life expectancy.
9.14. OCONUS Furnishings Support. OCONUS furnishings operations differ from the
CONUS operations in that greater inventories, staff, and resources are needed to support on- and
off-base members in full and limited JTR eligibility. Foreign construction practices and utilities
services may require purchase of certain items to meet local conditions.
9.14.1. Electrical transformers are authorized where required.
9.14.2. Armed Forces Network decoders and satellite dishes are not authorized furnishings
items. FH and UH funding is not authorized to support purchase or management of these
items.
9.14.3. In foreign OCONUS, furnishings may be left in place when account transfers can be
made between the members who are authorized the same allowance (i.e. military FH assets to
military FH assets) to minimize transportation expenses and unnecessary wear.
9.14.3.1. Both new and former members must jointly inventory the assets and the new
member signs the eMH-generated AF FH or UH Check-In/Check-Out Record or Delivery
Order after any discrepancies are resolved. (T-1) New members may be authorized
delivery or pick-up of additional items.
9.14.3.2. Furniture assignment (including temporary transfer) to off-base rental landlords
is not allowed.
AFI32-6000 18 MARCH 2020 135
9.14.4. Duration of Tour Furnishings for Areas without JTR Weight
Restrictions. Specific furnishings items are provided for the duration of tour to all authorized
members in foreign OCONUS locations, and are intended to supplement the members’
household goods. These specific items are listed in Attachment 9.
9.14.4.1. Basic support items are in the authorized furnishings list in Attachment 9.
Members are not allowed to retain loaner kit (full or partial).
9.14.4.2. Items are normally only issued when they are not provided by the landlord or in-
place in government-controlled housing.
9.14.4.3. Appliances are normally provided in foreign OCONUS locations due to weight
limitations and utility differences from CONUS appliances. Family size and facility
constraints determine the size of refrigerator issued.
9.14.4.4. Duration of tour furnishings and appliances including washer and dryer are not
authorized for members in Alaska.
9.14.4.5. Duration of Tour Furnishings for Areas with JTR Weight
Restrictions. Eligible accompanied and unaccompanied personnel moving to installations
with established weight and type of household goods shipment limitations are provided
duration of tour furnishings support IAW Attachment 9.
9.14.5. Overseas Furnishings and Quarters Availability Updates. Foreign OCONUS
MHO managers must submit updates on Overseas Furnishings and Quarters Availability
semiannually (1 January and 1 July) to support AFPC in processing Permanent Change of
Station orders. (T-1) These updates should address quarters and furnishings availability for
accompanied and unaccompanied personnel at each overseas location. AFCEC/CIM submits
AFPC/DP3AM Relocations (af[email protected]) with info to AF/A4CA. (T-
1) See Attachment 15.18 for template and instructions.
136 AFI32-6000 18 MARCH 2020
Chapter 10
FINANCIAL MANAGEMENT
10.1. Policy. Military members and those with authorized families may receive housing and other
allowances that require MHO input to start, stop or authorize. The MHO Manager should refer
members to the Financial Services Office, Defense Travel Management Office website
(www.defensetravel.dod.mil) and the JTR, and DoD 7000.14-R, DoD FMR, Volume 7A,
Chapters 26 and 68 for details on authorizations.
10.2. Housing Allowances. Assignment or termination from government-controlled FH or UH
may impact a member’s authorization for a variety of housing allowances. Refer to JTR, Chapters
5, 9, and 10 regarding allowances.
10.2.1. Basic Allowance for Housing (BAH). Military personnel with or without
dependents, as defined in 37 U.S.C. § 401, are authorized BAH, except when they or their
dependents occupy government-controlled housing. BAH is not intended to cover 100 percent
of housing costs.
10.2.2. Partial BAH. Members without dependents assigned to unaccompanied housing and
not authorized BAH are authorized partial BAH (refer to JTR, Chapter 10 for exceptions).
10.2.3. Overseas Housing Allowance (OHA). OHA is authorized when members are not
assigned to government-controlled housing and self-lease private community housing in non-
foreign OCONUS and OCONUS locations. The allowance is to help defray housing costs and
includes three components:
10.2.3.1. Maximum Rental Allowance. A monthly payment designed to help
compensate Service members for rental expenses.
10.2.3.2. Utility/Recurring Maintenance Allowance. Paid monthly to help offset
expenses for members who pay utilities, recurring maintenance, and minor repair expenses.
10.2.3.3. Move-in Housing Allowance. A one-time payment to all OHA recipients
designed to cover average move-in expenses, such as utility installation.
10.2.4. Temporary Lodging Allowance. Members in permanent change of station status are
authorized temporary lodging allowance upon arrival and departure in non-foreign OCONUS
and OCONUS locations.
10.2.5. Partial Dislocation Allowance. This allowance is paid to a member ordered to
occupy or vacate Government family-type quarters due to privatization, renovation or any
other reason other than PCS for the government’s convenience. A member relocated due to
PCS is not eligible.
10.2.6. Military Housing Office (MHO) Documentation. The MHO assists the Financial
Services Office by notifying or certifying government-controlled or community rental housing
data for determination of allowances. (T-1) Refer to AFMAN 65-116, Vol 2, Defense Joint
Military Pay System Unit Procedures Excluding FSO, for specific MHO roles.
10.2.6.1. Government-Controlled FH and UH. The MHO must generate an
Assignment or Termination memorandum from eMH when a member is assigned or
AFI32-6000 18 MARCH 2020 137
terminates government-controlled housing at CONUS, OCONUS, and OCONUS non-
foreign locations and provides copy to the member. (T-1)
10.2.6.1.1. For AF members, the MHO must forward a copy to the Finance Services
Office or Civilian Personnel Office and for other DoD members, to the appropriate
Services Finance Services Office. (T-1)
10.2.6.1.2. Mil-to-mil members require separate Housing Assignment or Termination
memoranda.
10.2.6.2. Community Housing. Military members must complete DD Form 2367,
Individual Overseas Housing Allowance (OHA) Report, Part A and certify Part B, Block
10, IAW AFMAN 65-116, Volume 2 and DoD 7000.14-R, DoD FMR, Volume 7A,
Chapter 26 upon securing rental lease agreement. (T-0) The member must submit their
completed DD Form 2367, with copies of their rental lease agreement and permanent
change of station order, to the MHO. (T-0)
10.2.6.2.1. The MHO must review the member’s rental lease agreement and ensure
DD Form 2367 accurately depicts the rent amount (or purchase price) in Part A, Block
6 and verify that utilities information in Part A, Block 7 as applicable. (T-0)
10.2.6.2.1.1. The MHO will ensure fixed or flat rate utility payments on DD Form
2367, Block 7, is not included in the monthly rent amount in Block 6.a., to avoid
over payments in OHA/utility allowance. (T-0)
10.2.6.2.1.2. The MHO will refer to the JTR guidance for utility/recurring
maintenance allowance structure and how the rent agreement affects the rental
allowance ceiling for the Member. (T-0)
10.2.6.2.2. The MHO certifies in Part B, Block 11a of DD Form 2367 if Move In
Housing Allowance/Miscellaneous Payment is/is not authorized based on rental lease
agreement and PCS order and checks applicable box if entitlement is based on initial
move into community housing or if subsequent move. (Refer to DoD 7000.14-R, DoD
FMR, Volume 7A, Chapter 26 to verify eligibility). (T-0)
10.2.6.2.2.1. Move In Housing Allowance is not payable to a member occupying
government-owned or leased housing and does not cover move-out costs.
10.2.6.2.2.2. Each Member classified as a “sharer” and authorized Move In
Housing Allowance is authorized the full Move In Housing
Allowance/Miscellaneous allowance.
10.2.6.2.2.3. Move In Housing Allowance is not authorized for a subsequent move
from community housing to community housing unless a government-funded move
occurs.
10.2.6.2.3. The MHO only signs Block 11 to certify accuracy of data provided by the
member on the DD Form 2367, forwards completed form with attached rental lease
agreement to the Financial Services Office, and retains copy on file in the Member’s
record. (T-0)
10.2.6.3. Temporary Lodging Allowance. The MHO must generate a Temporary
Lodging Allowance Memorandum when member processes through housing and
138 AFI32-6000 18 MARCH 2020
permanent housing has not been located. (T-1) Refer to local temporary lodging allowance
policy for processes and implementation guidance.
10.2.6.4. Partial Dislocation Allowance. The MHO generates a Housing Assignment
or Termination Memorandum annotating when a member who has been ordered to occupy
or vacate government-controlled family-type quarters is authorized partial dislocation
allowance.
10.2.6.4.1. This allowance is only authorized in conjunction with a government funded
local move into or out of government-controlled quarters. Members must file a voucher
for partial dislocation allowance payment at Finance Services Office, using the
assignment or termination memorandum, after the move-in date. (T-1)
10.2.6.4.2. Partial dislocation allowance is not authorized for directed moves to and
from UH or privatized housing, between UH facilities or privatized housing facilities,
or off-base.
10.2.7. Financial Document Authorized Signatures. The MHO Manager will ensure only
authorized officials sign financial documentation. (T-1) Authorized personnel must have a
valid DD Form 577, Appointment/Termination Record –Authorized Signature, on file with the
local Financial Services Office. (T-0) Personnel authorized on DD Form 577 will receive
training on proper completion of financial forms before obligating the government for funds
authorizations. (T-1)
10.2.8. Training Requirements. The MHO Manager will ensure OHA training is
conducted semiannually and compliance reported to AFCEC/CIM. (T-1) AFCEC/CIM will
track compliance is completed by the base MHO’s as required. (T-1)
10.2.9. Joint Reviews by MHO and Financial Services Office.
10.2.9.1. The MHO and the Financial Services Office must perform quarterly BAH
reconciliation actions to ensure members are receiving appropriate allowances while
residing in FH and UH. (T-1)
10.2.9.2. The MHO and Finance Service Office will conduct a joint monthly review of at
least 10 percent of the DD Forms 2367 processed during the previous month to ensure
compliance and accuracy against leased documents and the OHA authorizations in the
Finance Pay System. (T-1)
10.2.9.3. The Financial Services Office and MHO will process documentation to correct
discrepancies for all joint reviews within 48 hours. (T-1)
10.2.10. Local Moves and Non-Temporary Household Goods Storage. The MHO must
ensure consistent application of authorizations IAW JTR and AF policy for members assigned
to government-controlled housing and privatized housing. (T-0) Refer to JTR, Chapter 5, and
Attachment 12 to determine when a member may be authorized a government funded move
or non-temporary household goods storage.
10.2.10.1. Budgeting. The MHO Manager, in coordination with the local traffic
management office or Joint Personal Property Shipping Office, budgets and controls local
moves and non-temporary storage funds (3400, O&M).
AFI32-6000 18 MARCH 2020 139
10.2.10.2. MHO Documentation. The MHO assists the local traffic management office
by notifying when a member is authorized a government funded move or government
funded non-temporary household goods storage and provides the funding appropriation.
The MHO generates an Assignment Offer Memorandum or a Termination Memorandum
that identifies these authorizations upon move into or out of UH or FH and for PH an
Authorization for Gov't Funded Move to or From PH.
10.2.10.3. Authorizations for Local Moves. Members may be authorized government
funded moves into, between and from government-controlled housing and PH.
10.2.10.3.1. Directed moves are required for the benefit of the government (vacating
facilities for renovation, moving into renovated or newly constructed facilities, etc.)
and at government expense.
10.2.10.3.2. Local moves from community housing to government-controlled or
privatized housing are paid on a one-time basis after permanent change of station.
Subsequent moves are only paid when directed by the Commander. The MHO
Manager may authorize a local move from one government-controlled unit on base to
another to prevent more than two dependent children from sharing a bedroom.
10.2.10.3.3. Moves to, from or between FH units to accommodate increased
entitlement as a result of promotion, regulation changes, personal preferences and other
reasons of convenience for the member or family, are requested (not directed) moves
made at the individual’s discretion and expense.
10.2.10.3.4. Local moves from government-controlled FH resulting from family
separation or divorce are paid when member no longer lives with dependents or
dependents no longer live with member.
10.2.10.3.5. Moves from/to UH are authorized moves at government expense when:
10.2.10.3.5.1. Member is authorized to reside in community with allowances.
10.2.10.3.5.2. Member is authorized dependent rate BAH by gaining a dependent.
10.2.10.3.5.3. Priority 1 member is no longer required to reside in UH.
10.2.10.3.6. Member is assigned to UH as a result of an involuntarily assignment.
10.2.10.3.7. Member is assigned to UH as a result of not getting married.
10.2.10.3.8. Priority 3 or 4 personnel are not entitled to government-funded moves,
unless directed to move from one on-base facility to another on-base facility for the
convenience of the government. These members are not entitled to non-temporary
storage.
10.2.10.3.9. E-4s residing in dormitories reaching 3 years of service may voluntarily
become a Priority 3 and occupy a dormitory on a space-available basis without BAH
(Exception E-4s in this category with less than 6 months remaining on station convert
to Priority 1). If the government requires a move to another on-base facility, the move
is at government expense. Voluntary moves to another on-base facility are at the
member’s expense. Any subsequent move off base is at government expense.
140 AFI32-6000 18 MARCH 2020
10.2.10.3.10. A service member who relocates from, or whose dependent relocates
from, leased or rented private housing, by reason of a foreclosure action against the
landlord is authorized a short distance move (Pub. L.110-289, Section 2609; 37 U.S.C.
§ 476). The following provisions apply:
10.2.10.3.10.1. Does not apply if the member or dependent is the homeowner.
10.2.10.3.10.2. The move is to other housing within the installation’s housing
market area or to a location where the dependent resides.
10.2.10.3.10.3. Before using this authority, advise members to contact the
installation Staff Judge Advocate’s Office to seek advice concerning their rights
and responsibilities under the terms of the lease. Members should exhaust remedies
available under the Service members Civil Relief Act (50 U.S.C. § 3951) and state
law.
10.2.10.3.10.4. Members requesting a government-funded local move submit a
written request to the MHO Manager with justification to include lease, termination
notice from the foreclosing company, financial institution or other legal authority
requiring the member or dependent to vacate the property, and other related
documentation.
10.2.10.4. Authorizations for Non-Temporary Storage. Members may be authorized
government funded Non-Temporary Household Good Storage when assigned to
government-controlled housing or when leasing PH. This authorization may be used when
a member’s household goods cannot be accommodated within or at the quarters.
10.2.10.4.1. Members will request non-temporary storage and provide a list of items
to be stored to the MHO Manager. Members should refer to the JTR, Appendix A, for
prohibited items for government storage.
10.2.10.4.2. Members must seek government funding for non-temporary storage
requirements within 30 days of housing assignment or leasing. The MHO Manager
may extend the 30-day period as circumstances warrant. (T-1)
10.2.10.4.3. The MHO Manager approves items determined to be impractical or
unsuitable for use in the quarters. Generally, examples are items that are unusable due
to design configuration or insufficient space in the housing unit (oversized beds, sofas,
bookcases and books, dinette sets, china cabinets and associated china and crystal, and
clothing required only in another climate). Items not appropriate for non-temporary
storage under this paragraph are accessory household items, such as vacuum cleaners
and other minor appliances and machinery (i.e., table and chain saws and craft
equipment), trashcans, vehicles and vehicle parts, building material, suitcases,
commonly used clothing, linens, small rugs, toys and other miscellaneous small items.
Major appliances may be stored if like items are government-provided. (T-1)
10.2.10.4.3.1. Non-temporary storage authority excludes furnishings acquired
after move-in.
10.2.10.4.3.2. Non-temporary storage is not authorized for members vacating
government-controlled or privatized housing.
AFI32-6000 18 MARCH 2020 141
10.2.10.4.4. At CONUS locations, the MHO Manager must reassess the need for
continued non-temporary storage when member moves into larger FH (move between
units). (T-1)
10.2.10.4.5. For UH, Priority 1 or 2 personnel who continue occupancy as a Priority 3
or 4 with non-temporary storage authorized are authorized continued non-temporary
storage until termination.
10.2.11. Unless authorized and funded by the Civilian Personnel Flight, the MHO Manager
must not approve requests from DoD civilians for storage of household goods incidental to
occupying government-controlled or privatized housing. (T-1)
10.2.12. Disconnection and Reinstallation Charges. Members assigned to government-
controlled facilities may be authorized reimbursement for telephone and cable reconnection
fees when local moves are government-directed and member is not entitled to partial
dislocation allowance. Members are entitled to reimbursement to restore the same service they
had at their previous residence, and there is no limit to the number of disconnection and
reinstallation reimbursements. (Refer to AFMAN 65-605, Volume 1, Budget Guidance and
Technical Procedures for details.)
10.2.12.1. Members evicted by the government are not authorized reimbursement.
10.2.12.2. Priority 3 or 4 members assigned to UH who are required to terminate quarters
are not authorized reimbursement.
10.2.12.3. To receive reimbursement, members must pay for and forward receipt, copy of
special orders or signed memo directing move with reimbursement request through the
Unit Commander and the MHO Manager to the Finance Services Office for payment. (T-
1)
10.2.13. Rental Charges for Civilians Assigned to Government-Controlled
Housing. The Commander may provide government-controlled housing to eligible civilians
under certain conditions (Refer to Chapter 4 and Chapter 7 to determine civilian eligibility).
Unless otherwise stated, all civilians residing in government-controlled housing must pay
rental charges or if authorized a housing allowance funded with appropriated funds, forfeit this
allowance. (T-1)
10.2.13.1. At CONUS and non-foreign OCONUS locations, eligible civilian employees
are not authorized a LQA funded with appropriated funds and therefore must pay a monthly
rental charge based on a fair market rental rate. (T-1) Refer to Office of Management and
Budget Circular A-45, Rental and Construction of Government Quarters, for specific
processes to determine fair market value.
10.2.13.2. Eligible civilians at OCONUS locations authorized a LQA funded with
appropriated funds and who elect to reside in government-controlled housing, must forfeit
this allowance. (T-1) No additional charges are required from the civilian employee or
their agency.
10.2.13.3. Eligible civilians at OCONUS locations not authorized LQA funded with
appropriated funds and who elect to occupy government-controlled housing, must pay a
monthly rental charge based on the established LQA rate of the equivalent grade, or IAW
Office of Management and Budget Circular A-45. (T-1)
142 AFI32-6000 18 MARCH 2020
10.2.13.4. Contractor Employees and Technical Representatives identified as K&E may
reside in government-controlled housing on a rental basis. AFCEC/CI in coordination with
MAJCOMs may approve exceptions to permit other than K&E personnel.
10.2.13.5. AFCEC/CI in coordination with the MAJCOM may authorize US citizen
employees of banks located on OCONUS installations to occupy FH on a rental basis
provided the bank employee is designated K&E or suitable private housing and community
support facilities are not available.
10.2.13.6. Army and Air Force Exchange Service employees in OCONUS locations are
authorized to reside in FH on the same basis as DoD civilian employees and must pay
rental charges. (T-1)
10.2.13.7. American Red Cross personnel may be assigned to FH or UH. Refer to
Attachment 2, Table 2.1, to determine criteria.
10.2.13.7.1. In CONUS, American Red Cross employees are housed on the same basis
as DoD eligible civilians and pay a rental charge.
10.2.13.7.2. In OCONUS areas, American Red Cross employees in the positions listed
in Attachment 3, Table 3.2 may be assigned to FH or UH without rental charge. All
other full-time personnel pay a rental charge equal to the LQA of a DoD civilian
employee of equivalent grade.
10.2.13.8. In CONUS, rental charges should be established based on a fair market rental
analysis IAW Office of Management and Budget Circular A-45.
10.2.13.9. In OCONUS, rental charges are based on the established LQA rate of the
equivalent grade.
10.2.14. Other Positions and Rental Charges. There are other situations in which potential
residents may be required to pay rental charges.
10.2.14.1. Foreign Military Trainees (Foreign Military Sales Trainee, International
Military Education and Trainee, and Security Assistance Trainee) may be exempted from
payment as specified in the agreement between the United States Government and the
Foreign Government.
10.2.14.2. The MHO must collect rent from Foreign Exchange Personnel in CONUS equal
to BAH of their equivalent grade. (T-1)
10.2.14.3. The MHO must collect rent from Foreign Liaison Personnel in OCONUS equal
to the OHA of their equivalent grade if not exempted from payment as specified in the
agreement between the United States Government and the Foreign Government. (T-1)
10.2.15. Reimbursement for Rental of Government-Controlled Housing. The MHO
Manager coordinates all billing and collection procedures with the appropriate Finance
Services Office. Payments are reimbursed to the appropriate FH or UH Operations and
Management account (Refer to AFMAN 65-605, Volume 1).
10.2.15.1. The Air Force accepts agency-to-agency transfer as an acceptable method of
rental payment for the U.S. Coast Guard only.
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10.2.15.2. For DoD civilians authorized LQA, the MHO provides formal notification to
the servicing Civilian Processing Office and/or the tenant agency so the LQA can be
terminated. No further charges are required to be paid by the civilian employee or their
agency.
10.2.15.3. DoD Civilians not authorized LQA are individually responsible for rental
payments. These payments are collected using a DD Form 1131, Cash Collection Voucher.
10.2.16. Family Housing Appropriation and Funding. The FH appropriation must be
used to fund all operations, maintenance and repair, improvements and new construction for
government-controlled FH assets. (T-0) FH appropriation is used to fund specific aspects of
PH. Refer to AFMAN 65-605, Volume 1, and AFMAN 65-604, Appropriation Symbols and
Budget Codes, for details regarding FH appropriation.
10.2.16.1. Privatized Housing. A subproject of the FH Operations Budget Programs
Activity Codes (P-727) is the sole source of funds used to develop, acquire and execute
PH. (T-0) These funds may not be used for execution of PH construction or demolition,
or to support PH assets or infrastructure.
10.2.16.2. Privatization project scored costs are funded through the DoD FH Improvement
Fund. Funds are transferred into the FH Improvement Fund from P-711/P-713
appropriations. Congressional approval is necessary to transfer funds into the FH
Improvement Fund. The DoD FH Improvement Fund is centrally managed by OSD.
10.2.16.3. The MHO and project owner staff may be co-located depending on the
Installation Commander requirement. (T-1) All cost associated with relocation,
furnishings & communications for the Government housing staff will be funded with P-
721 FH appropriations. (T-0)
10.2.17. Non-FH Appropriation in Privatized Housing. Appropriated non-FH funds may
be used where specifically authorized in PH. (T-0)
10.2.17.1. AF organizations may fund with non-FH funds permanent improvements to
satisfy mission requirements in PH, under the limited conditions, using organizational (not
FH) operations and maintenance funds. The proposed improvements can only be
accomplished if required to support a non-housing mission that is related to
communications equipment, to secure information systems, or for anti-terrorism/force
protection. Design, solicitation, or construction cannot begin until written approval is
obtained from SAF/IEI per the process outlined below:
10.2.17.2. The Commander must initiate the request to include justification for the
proposed work, description and cost of the proposed work and required equipment,
certification of funds availability for construction and enduring sustainment, and a copy of
the project owner’s concurrence with completing the proposed work. (T-0) Funding for
completing any approved improvements is the responsibility of the installation.
10.2.17.2.1. The Commander will ensure:
10.2.17.2.1.1. The proposed improvement is incidental to and essential for the
accomplishment of the purpose of the appropriation. (T-1)
10.2.17.2.1.2. The cost of the improvement is reasonable. (T-1)
144 AFI32-6000 18 MARCH 2020
10.2.17.2.1.3. The improvement is used for the principal benefit of the
government. (T-1)
10.2.17.2.1.4. The government interest in the improvement is protected. (T-1)
10.2.17.2.2. The Commander forwards request to AFCEC for determination if the
work is within project transaction documents scope or is the responsibility of the
government. Once determination is made, package is forwarded to appropriate office
for consideration.
10.2.17.3. AFCEC evaluates and coordinates the request with appropriate MAJCOM
agencies (Civil Engineer, Communication, Staff Judge Advocate’s Office, and Finance) to
jointly determine whether the requirement is mission essential or not and that the required
criteria are all met. MAJCOM/CC approves the determination.
10.2.17.4. AFMC/CC forwards the approved determination to AF/A4C for coordination
and SAF/IEI approval prior to starting work. SAF/IE approval is required for requests
from four-star general officers (GO), all MAJCOM Commanders, the United States Air
Force Academy (USAFA) Superintendent, and the Chief Master Sergeant of the Air Force
(AF/CCC).
10.2.17.5. For purposes of this policy, permanent improvements are defined as
maintenance, repair, alteration, renovation, or construction of real property, which includes
the housing structure, site work, infrastructure, and landscaping. Permanent improvements
do not include the purchase, maintenance, and repair of supplemental furnishings required
for mission-related entertainment.
10.2.18. Communications, Security and AT/FP Requirements/Funding. The costs of
M&R for security, AT/FP and communications (excluding removable communication
equipment) required by the GOQ resident to perform his or her mission is funded with FH
appropriation.
10.2.18.1. FH funds pay for permanently installed communications requirements, such as
fiber optic cables. Communications equipment that is readily removable and mission-
required is funded with non-FH funds. See Attachment 1 for the definition of “readily
removable communications equipment”.
10.2.18.2. FH funds pay for permanently installed security and AT/FP system components
such as wiring/fiber optics. Readily removable security and AT/FP equipment is funded
with non-FH funds.
10.2.19. Unaccompanied Housing Funding. Daily operations for UH is funded from O&M
3400 specifically budgeted and identified for UH Management under Program Element
xx553F. Refer to the Air Force Civil Engineer Green Book Playbook at Civil Engineer (CE)
Portal, CE Green Book Playbook web site,
cs2.eis.af.mil/sites/10041/CEPlaybooks/Green_Book/Pages/default.aspx.
10.2.19.1. The UH Program Element includes manpower authorizations (military and
civilian, and their training and TDY costs), contracts, peculiar and support equipment, and
associated costs specifically identified and measurable to plan, manage, coordinate, and
execute the provision of government owned housing for permanent party personnel, or
designated for either initial military training, or other than initial military training.
AFI32-6000 18 MARCH 2020 145
Functional categories include: UH, including permanent party UH management services;
initial issue of furnishings (furniture, appliances, and equipment) for newly constructed
and renovated facilities; and management of replacement furnishings (repair, replace,
control, moving and handling, inventory, warehousing, and disposal).
10.2.19.2. The host installation will budget and fund all Program Element xx553F
requirements, unless determined otherwise by a support agreement between the host and
tenant organizations. (T-1) All tenant requirements beyond installation responsibility will
be provided on a reimbursable basis. (T-1)
10.2.19.3. The UH Management Section must purchase all UH supplies to maintain
common areas such as toilet paper and cleaning supplies, i.e., window cleaner, paper
towels, vacuum cleaners, wax, and furniture polish. (T-1) The section will provide
dormitory supply support to tenant units consistent with the host dormitories and will
provide government provided supply items for individual resident use to include initial
issue and replacement linens and lightbulbs. (T-1)
10.3. Furnishings Requirements/Budgeting. The MHO Manager through Furnishings
Management Section must identify requirements for the purchase, management, maintenance and
repair (M&R), and cleaning of the appropriated funded furnishings and appliances for FH, UH and
other supported facilities. (T-1)
10.3.1. Furnishings Management Section establishes a 5-year long range furnishings plan
(current year plus 4 out years) for O&M facilities and a 5-year long range furnishings plan for
FH including GOQs. (T-1) Plans identify requirements considering the age, condition and the
expected life cycle of the assets and uses that information to budget annual requirements.
Commander must approve plans and the MHO Manager forwards to AFCEC/CI for inclusion
in budget requests. (T-1)
10.3.2. Furnishings Management Section identifies items, quantities and repair costs IAW
long range plan and provides to the MHO for inclusion in the annual O&M and MFH financial
plans. Furnishings Management Section provides supporting data that considers the expected
life cycle of the assets, scheduled MILCON Program renovation, new construction, housing
acquisition projects and mission changes.
10.3.2.1. Appliances (FH & UH). Furnishings Management Section budgets for
government-owned appliances including cost associated with initial issue, replacement,
and back-up stock. For FH authorized free-standing appliances (not including privatized
housing) fund with P-721.4, FH Furnishings. For FH authorized built-in appliances (not
including privatized housing) fund with P-722.62, FH Maintenance and Repair. For UH
authorized appliances, fund with UH Program Element (PE) XX553F.
10.3.2.2. Furnishings (FH & UH). Furnishings Management Section budgets for
furnishings requirements associated with initial issue, replacement and back-up stock as
well as contract and in-house repair costs using the appropriate PE identified below.
10.3.3. Program Elements (PE).
10.3.3.1. Use PE XXX79F for all furnishings administrative and management activities to
include facilities/warehouse operations.
146 AFI32-6000 18 MARCH 2020
10.3.3.2. Use PE XX553F to provide furnishings for government-owned permanent party
UH, pipeline training and basic military training dormitories, and for unaccompanied
personnel residing in foreign OCONUS rental housing. Include initial issue of furnishings
(furniture, appliances, and equipment) for newly constructed and renovated facilities; and
management of replacement furnishings (repair, replace, pick-up and delivery, and
maintaining minimum backup stock). Operating costs/expendable supply items such as
linen are also funded from UH PE XX553F.
10.3.3.3. Use PE XXX79F (Facilities Operation) to provide furnishings, as authorized, for
the Fire Department.
10.3.3.4. Use FH O&M funds (P-721.41, P-721.42, and P-722.62) to provide furnishings
for government-owned FH, privatized and government-owned GOQ, and accompanied
personnel authorized to live in foreign OCONUS community rental housing.
10.3.3.5. Use 3400 O&M funds provided by units/activities requiring furnishings in other
authorized facilities such as Airman Leadership Schools or Intercontinental Ballistic
Missile Launch Control Facilities/alert facilities sleeping and entertainment areas. Use of
PE XX553F account is not allowed.
10.3.3.6. Lodging facilities. Lodging manager identifies & advocates furnishings budget
and Force Support Squadron Commander/Director approves appropriated funds and non-
appropriated funds for furnishings and appliances.
AFI32-6000 18 MARCH 2020 147
Chapter 11
HOUSING PLANNING, PROGRAMMING & DESIGN STANDARDS
11.1. Overview. The housing planning, programming and design process provides for the
construction of new or renovation and repair of FH and UH. The FH construction program is
authorized in 10 U.S.C. Chapter 169, Military Construction and Military Family Housing.
11.2. Planning Policy. The Air Force Family Housing Master Plan (FHMP) provides the
planning road map to ensure all military family households have access to adequate housing. The
FHMP supporting components include the Housing Requirements and Market Analysis (HRMA),
and Housing Community Profile (HCP).
11.2.1. Housing Requirements and Market Analysis (HRMA). The HRMA is a detailed
study to determine the required quantity and bedroom configuration of FH and how the local
housing market can accommodate it. AFCEC/CI in conjunction with installations will execute
HRMAs. (T-1) HRMAs will be executed as follows:
11.2.1.1. In compliance with the HRMA Guidance Manual and supplemental policy
guidance. (T-0)
11.2.1.2. For installations with government-controlled FH, update every four years, or as
necessary.
11.2.1.3. For installations with PH, update if there is an approved mission change or
requirement to restructure the project resulting in a change to the end-state. Otherwise,
consider updating if two of the following criteria occur:
11.2.1.3.1. Community vacancy rate below three percent.
11.2.1.3.2. Sustained privatized housing target tenant occupancy above 98 percent.
11.2.1.3.3. Average installation waitlist time exceeds twelve months.
11.2.1.4. For foreign OCONUS, HRMAs will be used as one factor in determining the on-
base housing requirement along with existing inventory, business case analysis, demand,
and historical occupancy data.
11.2.1.5. For CONUS, installations will rely on local community housing first and only
provide FH to maintain a minimum inventory to compensate for shortfalls of adequate,
affordable community housing. (T-0)
11.2.2. Housing Market Analysis (HMA). The HMA assesses the available supply and
current demand for housing in a given market area. The analysis will evaluate the suitability
of housing in the defined market area based on information collected through a variety of
military and public sources. AFCEC/CI in conjunction with installations will execute HMAs
when one of the following situations occur:
11.2.2.1. Installations are being evaluated for mission change. MAJCOMs are responsible
to provide estimates of incoming military, civilian, and contract personnel.
11.2.2.2. Community vacancy rate is projected to fall below three percent.
11.2.2.3. Sustained military members traveling beyond approved commute area due to
decrease in suitable housing.
148 AFI32-6000 18 MARCH 2020
11.2.3. Housing Community Profile (HCP). The HCP is developed to determine the
condition and adequacy of the FH inventory and assist with the planning and programming of
projects for the housing units, associated infrastructure, and support facilities. The HCP
identifies an investment plan for sustainment, improvement, replacement, divestiture and new
construction of FH to meet the established end state requirement.
11.2.3.1. General Officer Quarters Individual Facility Profile. For bases with GOQs, the
Air Force developed the GOQ Individual Facility Profile to ensure AFCEC/CI and bases
appropriately plan, program and budget for GOQ requirements. The HCP includes an
Individual Facility Profile for each GOQ which captures facility condition data, identifies
Major and Minor Maintenance and Repair requirements, and provides recommendations
and cost estimates (see paragraph 5.11.1.2).
11.2.3.2. AFCEC/CI performs HCP updates every four years. Tabletop updates may be
performed on an as-needed basis depending on installation requirements such as mission
changes.
11.2.4. Air Force Family Housing Master Plan (FHMP). The FHMP is developed to assist
the Air Force in providing adequate FH to meet current Air Force standards and housing
requirements. The FHMP uses HRMA and HCP data to provide a requirements based
investment strategy that integrates and prioritizes Family Housing Construction and Family
Housing Operations and Maintenance (FH O&M) funding for future fiscal years. It identifies
FH funding requirements for each installation. The FHMP:
11.2.4.1. Identifies the adequate and inadequate government-controlled, privatized, and
leased inventory at each installation.
11.2.4.2. Provides an investment strategy for FH to meet housing requirements and to
provide adequate housing by identifying funding for divestiture, improvement,
replacement, and new construction of FH to meet the investment strategy.
11.2.4.3. Develops a proposed Family Housing Construction project schedule and funding
requirements across the Future Years Defense Plan.
11.2.4.4. Establishes FH O&M funding requirements to operate and sustain FH inventory.
11.2.4.5. Develops a plan to divest surplus inadequate housing, including associated costs.
11.2.4.6. Indicates inventory changes by year based on the investment strategy.
11.2.5. Economic Analysis.
11.2.5.1. An economic analysis is required for:
11.2.5.1.1. New construction and improvement projects.
11.2.5.1.2. FH support facility construction projects with a total cost of over
$2,000,000.
11.2.5.1.3. Improvement projects when the most expensive unit exceeds $50,000
($60,000 for accessible handicapped units) multiplied by the local area cost factor,
except for foreign OCONUS locations. In foreign OCONUS locations, installations
may not apply the area cost factor to increase the cost limit.
11.2.5.2. Prepare the economic analysis IAW AFMAN 65-501, Economic Analysis.
AFI32-6000 18 MARCH 2020 149
11.2.5.2.1. Initiate the economic analysis early in the project planning process and
update when significant developments occur that would invalidate or significantly alter
the conclusions.
11.2.5.2.2. Department of Defense (DD) Form 1391, FY__ Military Construction
Project Data, which are sent to OSD and Congress, must contain a summary of the
economic analysis results for the applicable project. (T-0)
11.3. Programming Policy. Address significant needs in all categories of FH, including GOQs,
with limited housing Operations and Maintenance budgets. The Air Force does not budget for nor
does it expect to spend the full amount of the GOQ or Non-GOQ annual thresholds annually on
each unit.
11.3.1. The Budget Estimate Submission. Each year AFIMSC/RM with support of
AFCEC/CI prepares and submits the Budget Estimate Submission to AF/A4C. AF/A4C
submits the Budget Estimate Submission to SAF/FMB for further submission to OSD and
inclusion in the President’s Budget Submission to Congress for authorization and
appropriation. The submission includes maintenance and repair projects that will exceed the
GOQ and non-GOQ thresholds. AFCEC/CI will:
11.3.1.1. Execute approved work exceeding the GOQ and non-GOQ Maintenance and
Repair thresholds in the year of appropriation. (T-1)
11.3.1.2. Not exceed the annual Maintenance and Repair and Operations, Maintenance
and Repair thresholds for GOQs until Congress has approved the President’s Budget
submission. (T-0)
11.3.1.3. Not exceed the annual Maintenance and Repair threshold for non-GOQ FH until
Congress has approved the President’s Budget submission. (T-0)
11.3.1.4. Provide AF/A4C with a list of all unawarded approved-exceed-threshold projects
on 1 September of the budget year after approval to exceed GOQ Maintenance and Repair
or Operations, Maintenance and Repair threshold is received. For each project, provide
justification on why it is not awarded and the plan to award the project in the remaining
portion of the budget year. (T-1)
11.3.1.5. Not reduce project scope for non-GOQs if total project costs are increased above
per-unit or project cost thresholds. (T-1)
11.3.1.6. Not exceed the 25 percent flexibility for new construction and improvement of
non-GOQs without prior congressional notification. (T-0)
11.3.2. Combining Three Years of Requirements. Installations must use HCPs for non-
GOQs and GOQs to develop Maintenance and Repair project requirements. Combine
requirements identified for the execution FY with requirements identified for FY+1 and FY+2
to create a three-year requirement project (see paragraph 11.3.5 Three Year Rule for details).
(T-1) If project exceeds the threshold limits then comply with Congressional notification
requirements (see paragraphs 11.11.24 and 11.11.3.25). Do not reduce scope to purposely stay
beneath the thresholds. (T-1)
11.3.2.1. Do not split the three-year requirement project between an improvement project
(P-713) and a Maintenance and Repair project (P-722). (T-1)
150 AFI32-6000 18 MARCH 2020
11.3.2.2. For P-713 improvement projects the statutory improvements cost limit
(paragraph 11.11.1) applies during the construction period. The Maintenance and Repair
thresholds (paragraph 11.11.2) return to their statutory limitations after project completion.
11.3.2.3. Multiple incremental improvement projects, that when combined together
significantly alter a housing unit, are prohibited. (T-1)
11.3.2.4. Threshold limits apply per unit, not project.
11.3.3. Project Scope. The number of units proposed in acquisition, privatization and
construction projects should target the projected housing requirement as determined through
the HRMA process. Ensure the number of new units proposed in acquisition, privatization and
construction projects does not exceed 90 percent of the projected housing deficit. (T-1)
11.3.4. Delegation and Approval Levels. SAF/IE, SAF/IEE, or AF/A4C may, at their
discretion, for particular projects, reduce or otherwise impose restrictions on the delegated
approval levels. For non-GOQ project approval levels and delegations of authority table, see
Table 11.1.
11.3.4.1. Project Re-Approval. The authorities provided for project approval cover both
scope and cost as provided in the approval document (DD1391). Approved projects that,
after approval, have had work added outside the scope or that, after approval, have had
costs increase over the threshold amounts described in this paragraph, require re-approval.
The cost threshold requiring re-approval of a repair project is different in the project’s pre-
award and post-award life cycle. Prior to award, a repair project with costs exceeding 125%
of the approved amount requires re-approval by the appropriate approval authority (based
on the newly-expected cost). After award, the baseline is reset at the award amount and a
repair project with costs increasing to exceed 115% of the newly established award amount
require re-approval by the appropriate approval authority (based on the newly-expected
cost). Once a project has been re-approved, the new threshold for a project is based on the
re-approved amount.
11.3.4.1.1. Cost Increase and Re-approval. If, after AF/A4C or AFCEC/CL approves
a repair project, the project costs increase and exceed the SAF/IEI approval threshold,
programmers or project managers must request SAF/IEI approval, including
notification to the appropriate congressional committees. (T-0) The BCE must ensure
that any portion of the work that will cause the project cost to exceed the applicable
approval threshold must not start until after re-approval and after any necessary
notification to the appropriate congressional committees is complete. (T-0) Re-
approval for projects exceeding $7,500,000 must be accomplished at SAF/IEI. (T-1)
Re-approval for repair projects costing from $5,000,000 to $7,500,000 must be
accomplished at AF/A4C. (T-1)
11.3.4.1.2. If modifications of an already-approved project will change the approved
scope, programmers or project managers must obtain appropriate approval prior to
obligating funds for the newly-added scope. (T-1) Determinations of allowable scope
changes within the approved project can be addressed on a case-by-case basis with
AF/A4CA.
11.3.4.1.3. When requesting re-approval of a project, if the project has been awarded,
do not modify the DD Form 1391 from the time of award. The DD Form 1391 indicates
AFI32-6000 18 MARCH 2020 151
the project of record at the time of award. The re-approval request package should
explain the reason for re-approval, what has happened to cause the cost and/or scope to
increase from initial approval, root cause analysis leading to the cost and/or scope
increases, local and enterprise lessons learned and corrective actions
11.3.4.2. Approval Request Packages and Certification. Programmers must ensure
documents (e.g., DD Form 1391, etc.) are signed/approved by the appropriate certifying
official (per designations in this Instruction or other delegations). (T-1) Programmers must
ensure approval request packages coming to the Air Staff include, at minimum, the
following (preliminary review packages do not require signed documents): 1) DD Form
1391 (prepared IAW AF/A4CF FSRM DD1391 preparation business rules), 2) Certificate
of Compliance for Critical Planning Actions signed by the installation commander (or as
delegated, but not lower than the first cross-functional commander above the BCE), 3) a
completed cost comparison or approved economic analysis waiver as necessary, and 4) a
cost estimate in sufficient detail to show how the costs on the 1391s were derived. (T-1)
Reviewers must ensure approval request packages sent to Air Staff include, at minimum,
an approval request signed or sent by AFCEC/CL or designated coordinating official
(memorandum, electronic staff summary sheet, etc.) which includes a certifying statement
of review and concurrence and the three items outlined above. (T-1) The AFCEC
certifying statement should read similarly to the following, “This package’s programming
document has been reviewed, and I certify it is complete and accurate, the scope and
technical solutions are consistent with asset management principles, and the programming
is compliant with appropriate statute(s) and instructions. The primary and supporting costs
and work classification have been reviewed.”
11.3.4.3. Certification. The DD Form 1391 does not need to be signed during preliminary
review; however, a DD Form 1391 signed by the BCE is required for final staffing and
approval above the installation level. The signed DD Form 1391 must include the
following certification from the BCE: “I have reviewed this document and certify it is
complete and accurate, and is compliant with appropriate statute(s) and instructions. I have
validated the project’s primary and supporting costs and work classification. It has been
fully coordinated with the user and other appropriate agencies.” (T-1)
11.3.4.4. Electronic Signature. Use of electronic (including digital) signatures on
documents supporting repair and construction projects is authorized if the signature meets
the criteria established in AFI 33-321, Authentication of Air Force Records, paragraph
3.1.3.
11.3.4.5. The suspense for project approval package submission is the end of the second
quarter of the FY.
11.3.5. Three Year Rule. Bases are restricted from undertaking a Replacement,
Improvement, Minor Improvement, Major Maintenance and Repair or Minor Alteration
project on a new or improved dwelling or non-dwelling unit within three years after initial
occupancy. (T-1)
11.3.5.1. The Three Year Rule does not apply when:
11.3.5.1.1. A project addresses health, safety, or life-threatening situations.
152 AFI32-6000 18 MARCH 2020
11.3.5.1.2. A project falls under the auspices of a larger program such as a general
energy-efficiency upgrade program.
11.3.5.1.3. Work must be accomplished to prevent further damage to the dwelling
following a natural disaster or other emergency.
11.3.5.2. In other cases, including host nation funded new construction, AFCEC/CI must
seek approval from AF/A4C by submitting Department of Defense (DD) Form 1391, FY__
Military Construction Project Data, with full justification for not meeting the 3-year rule.
(T-1)
11.3.5.3. For self-help projects, AF/A4C waives the 3-year rule for projects less than
$2,500. The waiver is for simple, minor projects such as installing ceiling fans, fences and
flowerbeds. The waiver is not intended for large projects such as kitchen or bathroom
renovations.
11.3.6. Programming Size Standards for Family Housing (FH). The goal of the Air Force
is to provide its members with the highest possible quality housing within legal limits.
11.3.6.1. Programming size standards for constructing, acquiring and improving FH units
are in Attachment 13.
11.3.6.2. Room sizes are specified in the Air Force Family Housing Guide for Planning,
Programming, Design and Construction.
11.3.6.3. Housing units may be increased above the programming benchmark for new
construction up to ten percent for the following housing categories:
11.3.6.3.1. GOQ occupied by an incumbent designated by OSD as a Special Command
Position (SCP)(Attachment 4).
11.3.6.3.2. Installation Commander.
11.3.6.3.3. Command Chief Master Sergeant (CCM) or Service equivalent residing on
a military installation.
11.3.6.4. Housing units may be increased up to 300 net square feet (28 net square meters)
for indoor activity rooms in FH located in harsh climates. Installations in harsh climates
are those with more than 7,500 heating degree-days or 5,500 cooling degree-days annually
according to UFC 3-40-02, Design: Engineering Weather Data. Eligible installations with
FH are listed in the Air Force Family Housing Guide.
11.3.6.5. See the Air Force Family Housing Guide for outdoor living spaces size limits.
11.3.7. Antiterrorism and Force Protection. Base Civil Engineer must ensure new FH with
more than 12 units per building comply with the design requirements for antiterrorism design
standards as defined in UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings.
(T-0) Family Housing with 12 or fewer units per building is exempt from the minimum
antiterrorism requirements in UFC 4-010-01. AFCEC/CI or MAJCOMs may set more
stringent antiterrorism building standards to meet specific threats identified and justified by
integrated Joint Mission Assurance Assessment (JMAA), or MAJCOM, or installation
vulnerability assessments.
AFI32-6000 18 MARCH 2020 153
11.3.8. Environmental requirements. Installations shall accomplish planning actions to
ensure compliance with the following:
11.3.8.1. AFI 32-1020, Planning and Programming Built Infrastructure Projects. (T-1)
11.3.8.2. AFPD 32-70, Environmental Considerations in Air Force Programs and
Activities. (T-1)
11.3.8.3. AFI 32-7001, Environmental Management. (T-1)
11.3.8.4. AFI 32-7020, The Environmental Restoration Program. (T-1)
11.3.8.5. AFI 32-1015, Integrated Installation Planning. (T-1)
11.3.8.6. AFI 32-7066, Environmental Baseline Surveys in Real Estate Transactions. (T-
1)
11.3.9. Historic Housing Units. Installations must consult with the State Historic
Preservation Office (SHPO), and in some instances the Advisory Council on Historic
Preservation, before repairing, improving, renovating, or demolishing historic housing
facilities. (T-0) Consultation is complete only when the Air Force, SHPO, and Advisory
Council on Historic Preservation (if applicable) have signed a Memorandum of Agreement
(MOA) or Programmatic Agreement (PA) that resolves the adverse effects of the action. The
installation Cultural Resource Manager and AFCEC, as appropriate, are responsible for
developing MOAs and PAs. (54 U.S.C. §§ 30010 - 307101, National Historic Preservation
Act of 1966; 36 CFR 800, Protection of Historic Properties; AFI 32-7065, Cultural Resources
Management) (T-0)
11.3.10. General Officer Quarters Programming Policy. The Installation Civil Engineer
uses the installation GOQ Individual Facility Profiles to identify requirements for FH
investment or Major Maintenance and Repair projects. Consider all statutory limits and Air
Force GOQ policies (see Chapter 5). Do not exceed these limits under any circumstance
without prior congressional approval through the budget submission process or an out-of-
cycle exceed-threshold request (see paragraph 5.3). (T-0)
11.3.10.1. The Three Year Rule applies to GOQs (exception noted in paragraph 11.11.3.4).
11.3.10.2. If there are compelling or unforeseen reasons that cause substantial deviation
from the GOQ Individual Facility Profile, bases must document the circumstances,
reference GOQ standards (including GOQ Guide, Volume 2), and provide justification
(photos, life-cycle cost analysis, etc.) to AFCEC/CIM for approval. (T-1)
11.4. Funding Policy. FH funds are used to acquire, construct, replace, improve, operate, lease,
maintain and repair housing and ancillary support facilities (AFPD 65-5, Cost and Economics;
AFPD 65-6, Budget; AFMAN 65-605, Volume 1, Budget Guidance and Technical Procedures).
See AFMAN 65-604, Appropriation Symbols and Budget Codes, Chapter 6, for a complete
description of FH fund types. Ancillary housing support facilities include:
11.4.1. Military Housing Offices, furnishings warehouses, maintenance facilities and supply
and storage facilities (self-help stores).
11.4.2. Recreational, athletic and other community support facilities and infrastructure located
in FH areas for the exclusive use by housing area residents.
154 AFI32-6000 18 MARCH 2020
11.4.3. Utility distribution systems and associated protective or control devices, including
transformers, switch gears, manholes and hydrants located in FH areas for the exclusive
support of the housing area.
11.4.4. Funding FH Communications, Security, Anti-Terrorism/Force Protection
Requirements. FH funds are used to fund permanently installed equipment (wiring, cables,
etc.) to meet Communications, Security, Anti-Terrorism/Force Protection Requirements.
Distribution branch lines, exclusively used by housing, are funded with FH funds. Use non-
Family Housing appropriated funds to pay for Communications, Security, Anti-
Terrorism/Force Protection equipment that is readily removable and mission-required. (See
paragraph 11.11.1.3 for limits) For GOQs, include all FH funds expended in the annual
Maintenance and Repair $35,000 limit, except when funded by authorized improvement
project (P-713 funds)(see Chapter 6 for Privatized Housing). See Attachment 1 for the
definition of “readily removable communications equipment”.
11.4.5. Prohibition of Non-FH Maintenance and Repair Funding for FH Maintenance
and Repair. The annual DoD Appropriations Act prohibits the use of base O&M funds
(Element of Expense/Investment Code 521, 522, 524) to maintain and repair FH units,
including any areas within the FH unit used to conduct official DoD business. The annual
Military Construction Appropriations Act requires that FH O&M funds are the exclusive
source of funds for Maintenance and Repair of all FH units.
11.4.6. Diverted (temporarily converted) Units. Use Maintenance and Repair (P-722)
funds to maintain FH units diverted for other uses.
11.4.7. Funding Antiterrorism and Force Protection Requirements. Use FH funds for
antiterrorism measures required exclusively for FH (see paragraph 11.3.7.).
11.5. Construct New, or Replace Existing Family Housing Projects. (P-711 Funds). The Air
Force may acquire, construct, demolish or replace FH units and ancillary support facilities under
the authority of 10 U.S.C. §§ 2821, 2822, and 2824.
11.5.1. Congressional Authorization and Appropriation. Congress approves, by line item,
new and replacement construction projects.
11.5.2. Economic Analysis. Required to support new construction requirements. When a
repair by replacement project is being considered, MAJCOMs, AFIMSC, AFCEC or the base
must develop an economic analysis or an economic analysis waiver if the estimated repair cost
exceeds 75 percent of the FH unit replacement cost (AFI 65-501). (T-1)
11.5.3. Compliance with the Family Housing Master Plan (FHMP). For non-historic
units, when total repair and/or improvement costs exceed 75 percent of the replacement cost,
as identified in the HCP, a housing project is programmed as a replacement construction
project. New construction must address deficits identified in the FHMP. AF/A4CA advocates
for funding according to the FHMP priorities. AFCEC/CI and bases develop projects for each
location. Additionally, AFCEC/CI and bases must ensure these projects follow and are
compliant with the FHMP and GOQ Master Plans. (T-1)
11.5.4. Major Land Acquisition Approval. DODI 4165.71, Real Property Acquisition,
established the major land acquisition approval requirement. Obtain OSD approval for any
land purchase, lease, permit or other agreement exceeding 1,000 acres in size or $1M in cost.
AFI32-6000 18 MARCH 2020 155
(T-0) AFCEC/CI must obtain approval prior to submitting any project involving major land
acquisition in the applicable Budget Estimate Submission. (T-1) AFCEC/CI is responsible for
processing the approval request.
11.5.5. Prohibition of Advance Land Acquisition and Site Preparation. Congress
prohibits any funds to be used solely to (1) acquire land, (2) provide for site preparation, or (3)
install utilities for any FH units, unless the housing units are authorized by law and funds for
such units are appropriated.
11.5.6. Project Documentation. For each project, submit the following forms to AFCEC/CI
for approval:
11.5.6.1. DD Form 1391 and DOD Cost Model for new and replacement construction
projects (see Attachment 15.20 for sample forms).
11.5.6.2. DD Form 1523, Military Family Housing Justification, for acquisition and deficit
construction projects (see Attachment 15.20 for sample 1391 forms).
11.5.6.3. DD Form 1391, Sample Deficiency Detail Data Sheets for Support Facilities
Projects (see Attachment 15.20 for sample forms).
11.6. Improvement Projects (P-713 Funds). This program improves the existing FH inventory
to meet whole-house and whole-neighborhood standards and covers required Maintenance and
Repair to extend the life of the house for 25 years using the authority under 10 U.S.C. § 2825,
Improvements to Family Housing Units.
11.6.1. Improvement projects include:
11.6.1.1. Altering, adding, expanding, or extending the life of an existing housing facility.
11.6.1.2. Upgrading related housing support facilities such as housing management offices
and housing maintenance facilities.
11.6.1.3. Upgrading or constructing other exclusive-use community support facilities such
as parking areas, utilities, bus shelters and playgrounds.
11.6.1.4. Upgrading exclusive-use utility distribution systems such as electric, gas, water
and sewage disposal.
11.6.2. Programming. Program improvements, including all necessary Maintenance and
Repair work and Minor Alterations to bring units (and housing support facilities where
appropriate) up to whole-house standards. Ensure improvement projects comply with the
Housing Community Profile, and all applicable GOQ Individual Facility Profiles; even if the
projected costs exceed the statutory improvement cost limit. (T-1)
11.6.2.1. If projected costs exceed the limit, perform an Economic Analysis to determine
whether to program the project under the improvement program or the construction
(replacement) program.
11.6.2.2. Identify rank and bedroom mix on the DD Form 1391. (T-1) The DD Form 1391
provides additional justification needed for congressional approval of all projects
exceeding the statutory limit.
11.6.2.3. Minor Improvement Projects. A minor improvement project (P-713) is
defined as an improvement project where the per-unit cost does not exceed the statutory
156 AFI32-6000 18 MARCH 2020
improvement cost limit (see paragraph 11.11.1). In calculating the statutory improvement
cost limit, include the total cost of improvement, major Maintenance and Repair and minor
alteration work planned or accomplished during the current FY. Plan minor improvement
projects for low-cost, small-scale projects to improve existing housing facilities or housing
community areas to include concurrent maintenance or repair work.
11.6.2.4. Improvement Project Form. See Attachment 15.20 for a sample of DD Form
1391, Improvement Projects. For GOQs, ensure this data provides strong justification and
is consistent with the GOQ Individual Facility Profile. (T-1) AFCEC/CI validates that the
work is consistent with the GOQ Individual Facility Profile by signing the DD Form 1391.
11.6.2.5. Funding Limitations. In the FY the improvement project’s funds are obligated,
the Major Maintenance and Repair and Minor Alteration work is limited to what is
identified in the DD Form 1391. The only additional FH O&M (P-722) work authorized
in the year funds are obligated is Minor Maintenance and Repair (see paragraph 11.10.4),
and Change of Occupancy Maintenance (see paragraph 11.10.4.1). In the following years,
the GOQ $35,000 limit (paragraph 5.3) and non-GOQ $20,000 limit applies to all
Operations, Maintenance and Repair costs.
11.6.3. Three Year Rule. (See paragraph 11.3.5.) Only Minor Maintenance and Repair, and
Change of Occupancy Maintenance work is allowed for three years following occupancy
except for extremely urgent and compelling repairs, typically relating to health or life-safety
(see paragraph 11.11.5.21). The project may be executed at a higher cost only if prior authority
is obtained in the military construction authorization bill. The new limit resulting from this
bill becomes the new statutory limit for the specific GOQ for the specific FY of project
execution.
11.6.4. Conjunctive Funding for Host Nation Funded Projects. When a host nation
government funds housing construction to meet Air Force housing requirements at less than
Air Force standards, the installation then programs an improvement project (P-713) to provide
the conjunctive funding required for constructing housing to Air Force standards. The
conjunctive funding requirement is programmed in the President’s Budget to coincide with the
host nation funded program year.
11.7. Cost and Scope Control of New Construction (P-711) and Improvement (P-713)
Projects.
11.7.1. FH Construction. Congress approves each FH new construction project at a specific
authorized and appropriated cost and scope. (T-0) Title 10 U.S.C. § 2853, Authorized Cost
and Scope of Work Variations, authorizes a cost increase or decrease of not more than 25
percent of the amount appropriated or 200 percent of the minor construction project ceiling,
whichever is less. The project scope may be reduced by not more than 25 percent or increased
by more than 10 percent of that specified to Congress. The HAF-AFCEC Program
Management Plan (PgMP) for MILCON Execution, Management Controls, summarizes and
updates the controls in place to manage the MILCON execution program, and applies to FH
new construction and improvement projects. A copy of the HAF-AFCEC PgMP is available
at the Whole Building Design Guide (WBDG) website (www.wbdg.org) or by contacting
AFCEC/CF Workflow.
AFI32-6000 18 MARCH 2020 157
11.7.2. Reprogramming and Notification. Reprogramming and notification actions will be
performed in accordance with all applicable requirements as outlined in the HAF-AFCEC
PgMP, Management Controls. (T-1) AFCEC/CI will prepare all documentation, coordinate
project reprogramming, and submit requests to AFCEC/CF for continuance of action. (T-1)
11.8. Planning and Design Projects (P-714 Funds). Planning and design activities for projects
in prior, current and future FH Construction programs. AFCEC/CI manages design funds and
tracks design costs for each project.
11.8.1. Planning and Design activities include:
11.8.1.1. Architect-Engineer (A-E) services, including project-specific environmental
impact analyses and installation level in-house costs when investigating project sites.
11.8.1.2. Housing Community Profiles.
11.8.1.3. Preparing contract drawings, specifications and Requests for Proposals.
11.8.2. Notification. The Air Force is required by 10 U.S.C. § 2807, Architectural and
Engineering Services and Construction Design, to notify Congress 14 days before obligation
of funds for A-E design contracts over $1M. The A-E fee for producing plans and
specifications for a FH project is limited to six percent of the Programmed Amount per 10
U.S.C. § 9540(b), Architectural and Engineering Services. Notification actions will be
performed in accordance with all applicable requirements as outlined in the HAF-AFCEC
PgMP, Management Controls. (T-1) AFCEC/CI will prepare all documentation and submit
requests to AFCEC/CF for continuance of action. (T-1)
11.9. Housing Operations (P-721 Funds). These funds are used for: preparing Housing
Requirements and Market Analyses; the AF Family Housing Master Plan; feasibility studies;
economic analyses; preparing as-built drawings and alternative site studies; preparing non-project
specific environmental impact assessments and statements, or developing and justifying
construction project requirements; and administrative or management costs during the source
selection process for turnkey or design-build projects.
11.10. Maintenance and Repair Projects (P-722 Funds). FH units and ancillary support
facilities are maintained and repaired under the authority of 10 U.S.C. § 2833, Family Housing
Support. This program covers Minor Alterations, Major Maintenance and Repair, and Minor
Maintenance and Repair (Attachment 1) required to preserve FH units and support facilities. This
program is subject to Maintenance and Repair limits (Table 11.1).
11.10.1.
11.10.1.1. A Maintenance and Repair project maintains and restores a facility, system or
component to such a condition that it can be used for its originally designated functional
purpose.
11.10.1.2. In determining the total cost for approval and notification purpose, a
Maintenance and Repair project applies FY+2 Maintenance and Repair requirements and
all phases of a multi-year Maintenance and Repair project to a single facility, system or
component.
158 AFI32-6000 18 MARCH 2020
11.10.1.3. A Maintenance and Repair project cannot be programmed to provide new
facilities, additions to existing facilities, or functional conversions that expand footprint or
functional space.
11.10.1.4. For infrastructure (including utility system) projects, a facility, system or
component is defined by a category group such as 811 (electrical power generation), 812
(electrical distribution system), 831 (water treatment & disposal), 832 (sanitary sewer), 841
(water supply treatment & storage), 843 (fire hydrants), and 871 (storm sewer) etc. Similar
facilities, systems, and components that service a discreet function should be grouped in
one project. It may be programmed to more than one project if it is non-contiguous, non-
adjacent, and geographically separated and each services its function independently.
Different utility systems may be programmed in a project when they are feasible and cost
effective to bundle together.
11.10.2. Standards. Maintain FH units according to AF standards in the Air Force Family
Housing Guide (Attachment 15.22) and maintain UH according to the standards in the Air
Force Unaccompanied Housing Design Guide (Attachment 15.21). The BCE and MHO
Manager ensure AF standards are met through routine preventive maintenance programs,
accomplishing Maintenance and Repair according to accepted engineering practices,
experience and manufacturer recommendations. (T-1)
11.10.2.1. Identify requirements to improve or replace FH units, infrastructure,
playgrounds and other common grounds in the housing area IAW Housing Community
Profile priorities and accomplish the work IAW Chapter 11 and program guidance letters.
11.10.2.2. Inspect playgrounds annually and maintain according to standards in the U.S.
Consumer Product Safety Commission Publication No. 325, Public Playground Safety
Handbook .
11.10.3. Major Maintenance and Repair Projects (P-722 Funds). Work necessary to fix
or replace systems and their components nearing the end of their useful lives. Major
Maintenance and Repair includes: restoration or replacement of structural members in the
original locations, such as repairing or replacing foundation, roof, exterior structure or wall,
exterior painting, interior partition, electrical, plumbing, heating, ventilation and air
conditioning.
11.10.4. Minor Maintenance and Repair Projects (P-722 Funds). Minor Maintenance and
Repair includes, but is not limited to, minor repairs to floor, wall, and ceiling finishes, and
electrical and plumbing fixtures and landscaping actions with a cost of $2,500 or less per task.
For GOQ cost reporting, charge interior painting and floor repair (or replacement), to Major
Maintenance and Repair when the cost per task (single item of work) exceeds $2,500. Do not
split Maintenance and Repair requirements to keep costs under $2,500.
11.10.4.1. Change of occupancy maintenance is Minor Maintenance and Repair required
after a resident vacates a unit to make the unit ready for the next resident, and is excluded
from the $20,000 Maintenance and Repair limitation in non-GOQs. Maintain change of
occupancy maintenance start and stop dates in eMH to ensure accuracy of the eMH-
generated FH Inventory and Utilization Report.
11.10.4.2. For GOQs charge all Minor Maintenance and Repair and cleaning done during
the change of occupancy maintenance to P-722.62.
AFI32-6000 18 MARCH 2020 159
11.10.4.3. If time permits and conditions warrant, other authorized Maintenance and
Repair work may be performed during GOQ change of occupancy maintenance if it is
consistent with requirements identified in the GOQ Individual Facility Profile and IAW
Air Force standards. In accordance with the Three Year Rule (paragraph 11.3.5) some
work may not be authorized if determined to be Major Maintenance and Repair, Minor
Alteration, or improvement type work.
11.10.5. Minor Alteration Project. Minor alteration is construction or improvement work
typically performed in support of a Maintenance and Repair project and funded with FH O&M
(P-722) and subject to the approval limits in Table 11.1.
11.10.5.1. Minor alteration work installs or constructs systems, or features or functional
spaces that do not currently exist, replaces items still within their service life, changes
spaces that already exists (relocates walls, adds or removes openings), or otherwise
reconfigures existing spaces.
11.10.5.2. Minor alteration projects can improve housing units, support facilities and
streets (including sidewalks), parking areas, utility systems and recreation facilities.
However, some circumstances may warrant use of minor alteration without repair.
11.10.5.3. Projects can be interior or exterior work, but will not add, expand, or extend the
physical dimensions of the house or increase net floor area. Minor Alteration work will
not increase the size (living area or net square footage) of the unit or increase the number
of rooms in the unit or perform improvement, nor alter uninhabitable space in attics,
basements or garages. (T-1)
11.10.5.4. Replacement of failed or unserviceable materials, systems, or components with
contemporary standard components or materials, consistent with local standards, is not
minor alteration if justified by a life-cycle analysis.
11.10.5.5. AFCEC/CI and installations track the cost and scope of work for minor
alterations to ensure the per-unit and per-project limits are not exceeded (Table 11.1) and
that no restrictions are violated. (T-1)
11.10.5.6. For GOQs this authority should be used for work identified in the Air Force
GOQ Individual Facility Profile. See Table 11.1 for project approval levels.
11.10.5.6.1. AFIMSC/CC may delegate authority for minor alterations costing up to
$3,000 per GOQ unit per year to the BCE. Minor alteration work exceeding $3,000
but not exceeding $7,500 annually require approval by the AFIMSC/CC for Installation
Commanders and O-7s. AFMC/CC approves minor alteration work exceeding $3,000
and up to but not exceeding $7,500 for O-8s and O-9s except the USAFA
Superintendent, O-9 MAJCOM/CCs and the AF/CCC. For MAJCOM Commanders
(MAJCOM/CC) or other O-10s, the approval authority is Air Force Vice Chief of Staff
(AF/CV). Forward requests through the AFIMSC/CC to AF/A4C for processing to
AF/CV for approval. Cumulative annual costs exceeding $7,500 require approval by
SAF/IEI.
11.10.5.6.2. Charge costs for GOQ minor alterations work to the annual GOQ
Maintenance and Repair and Operations, Maintenance and Repair limits. Minor
alterations to a GOQ must be properly documented in the annual GOQ cost report
160 AFI32-6000 18 MARCH 2020
submitted to Congress, (T-0) and must be accomplished within the GOQ Operations,
Maintenance and Repair threshold. (T-1)
11.10.5.7. For non-dwelling units, use the minor alteration authority to increase the size
of the facility, extend streets, construct new parking areas, increase the capacity of utility
systems and expand recreation areas (see approval limits in Table 11.1).
11.10.5.8. Antiterrorism and mission-related, permanently installed communications
equipment that is required by residents to perform assigned duties are not subject to the
minor alteration limit, but do count against the annual operations, maintenance and repair
Limit. Identify antiterrorism requirements subject to this exclusion through JMAA, or
MAJCOM, Service, or installation vulnerability assessments, and ensure they are approved
by the Commander. (T-1) Documentation of the assessment and approval for antiterrorism
requirements should be kept on file with project approval documentation. Antiterrorism
and communications work is still subject to the GOQ and non-GOQ Maintenance and
Repair statutory limits, and the MHO will include this cost within GOQ cost reporting. (T-
0)
11.10.6. Common Utility Infrastructure. For maintenance, repair and minor alteration, only
the first five feet of utility infrastructure, measured from the footprint of the unit, are considered
dwelling costs. Utilities include water, electricity, gas, wastewater, storm water,
communications and alarm systems. This does not apply to the alarm system itself, but does
apply to communications lines connecting the alarm to a central off-site system. For driveways
and sidewalks exclusively serving a specific dwelling, all costs are considered a dwelling cost
and subject to the appropriate limits. AFCEC/CI and installations must count all dwelling
costs towards the GOQ and non-GOQ Maintenance and Repair thresholds. (T-1)
11.10.7. Standards for Government-Owned Carpet. Installed carpet, including pad, is
considered an alternative floor finish and an integral part of the housing unit.
11.10.7.1. Purchase quality carpet with a minimum 7-year life expectancy that meets Air
Force standards in the Air Force Family Housing Guide (wbdg.org/ffc/af-afcec/design-
guides-standards/us-air-force-family-housing-design-guide-for-planning-programming-
design-and-construction), and Air Force Corporate Facilities Guide. Prior to purchase, the
BCE must certify the carpet meets Air Force carpet standards. (T-1)
11.10.7.2. Purchase neutral color carpet, such as beige, taupe, or off-white in a light to
medium shade.
11.10.7.3. Do not replace carpet in less than seven years.
11.10.7.4. Professionally clean government-installed carpet, as needed, typically during
change of occupancy, IAW manufacturer instructions to preserve the quality and life of the
carpet.
11.10.7.5. Charge installation and cleaning of installed carpet against the annual limits.
11.10.7.6. The BCE maintains the following historical information for each carpet
installation:
11.10.7.6.1. Location (address, building number, and room).
11.10.7.6.2. Name of carpet manufacturer, pattern, and color.
AFI32-6000 18 MARCH 2020 161
11.10.7.6.3. Manufacturer certification the carpet conforms to the most recent Air
Force carpet standards available from the Air Force Corporate Facilities Standards and
AFCEC.
11.10.7.6.4. Date of installation.
11.10.7.6.5. Method of installation and type of pad used.
11.10.7.6.6. Disposal certification.
11.10.7.7. Carpeting in GOQs.
11.10.7.7.1. For all GOQ carpet replacement, the Commander must certify that the
carpet is no longer serviceable and requires replacement. (T-1)
11.10.7.7.2. For GOQs occupied by O-7s and housing units occupied by Installation
Commanders, AFIMSC/CC must approve all requests to replace carpet less than seven
years old. (T-1)
11.10.7.7.3. For GOQs occupied by O-8s and O-9s (except for the USAFA
Superintendent, O-9 MAJCOM/CCs, and the AF/CCC) AFMC/CC must approve all
requests to replace carpet less than seven years old. (T-1)
11.10.7.7.4. For GOQs occupied by O-10s and O-9 MAJCOM/CCs, the USAFA
Superintendent, and the AF/CCC, AF/CV must approve all requests to replace carpet
less than seven years old. (T-1)
11.10.7.7.5. In no case may the individual make a decision about carpet in the
government owned unit he or she occupies or the unit of a person senior in rank.
11.10.7.8. Installations must submit waiver requests which include: (T-1)
11.10.7.8.1. A statement signed by the Commander validating the requirement.
11.10.7.8.2. Statement signed by the BCE validating replacement carpet meets Air
Force standards.
11.10.7.8.3. Month and year the carpet requiring replacement was originally installed.
State if the carpet is still under manufacturer warranty and include available warranty
information.
11.10.7.8.4. Clearly labeled photographs documenting the requirement.
11.11. Congressional Spending Limits and Reporting Limits.
11.11.1. Statutory Improvement Project Funding Limitation and Reporting
Requirements (P-713 Funds). Congress sets the statutory unit-cost limit for FH (both GOQs
and non-GOQs) Improvement and concurrent Maintenance and Repair (10 U.S.C. § 2825,
Improvements to Family Housing Units).
11.11.1.1. Congressional limits:
11.11.1.1.1. A cost of $50,000, multiplied by the area cost factor, per housing unit at
the time of the contract award.
162 AFI32-6000 18 MARCH 2020
11.11.1.1.2. A cost of $60,000, multiplied by the area cost factor, per housing unit at
the time of the contract award for improvements necessary to make the unit suitable for
handicapped family members.
11.11.1.1.3. For foreign source housing units, the three-year limitation is $35,000,
installations should program three-year requirements in one year when they exceed
$35,000 and request waiver in the annual budget request. Cost increase after contract
award resulting from varying foreign currency exchange rates do not constitute a
violation of this limit.
11.11.1.2. This limit does not apply to projects authorized for restoring or replacing
damaged or destroyed housing units.
11.11.1.3. Communications, Anti-Terrorism, Force Protection equipment that is required
by the resident in the performance of assigned duties are excluded from the statutory limit,
and include:
11.11.1.3.1. Readily-removable equipment; the costs to purchase, install, maintain, or
repair may not be funded with FH funds.
11.11.1.3.2. Permanently installed equipment; the costs to install, maintain, or repair,
may be excluded from the application of the statutory improvement cost limit. See
paragraph 11.4.4.
11.11.1.4. Waiver to the statutory improvement cost limit:
11.11.1.4.1. To request a waiver, installations must perform an Economic Analysis
IAW AFI 65-501, Economic Analysis, and show improving the facility is more cost
effective than other alternatives. (T-0)
11.11.1.4.2. SAF/IEE is the approval authority to waive the cost limit after the
congressional notification and wait period.
11.11.1.5. Waiver for new FH unit under the Architectural Barriers Act. SAF/IEE may
waive the statutory improvement and Maintenance and Repair cost limit if it is determined
that exceeding the limit to improve an existing unit is more cost effective than constructing
a new Architectural Barriers Act compliant accessible unit.
11.11.1.6. Re-Approval. Projects approved for execution that then experience scope or
cost growth over certain thresholds, will require higher-level re-approval obtained through
Project Approval Threshold packages submitted for staffing to AFCEC (see paragraph
11.3.4).
11.11.1.7. Approval thresholds are described in Table 11.1.
11.11.2. Non-GOQ Major Maintenance and Repair (M&R) Limit (P-722 & P-721
Funds). This limit is set at $20,000 per unit per the House of Representatives Report 106-614
accompanying the 2001 Military Construction Appropriations Bill, and:
11.11.2.1. Places an annual obligation limit on major Maintenance and Repair and
alteration work, accomplished by job order, work order or contract.
11.11.2.2. Excludes costs for design and contract claims.
AFI32-6000 18 MARCH 2020 163
11.11.2.3. Applies to the cost of housing units and ancillary support facilities up to the 5-
foot (1.5 meters) line outside of the housing unit and any support facility.
11.11.3. GOQs. There are two statutory limitations (10 U.S.C. § 2831, Military Family
Housing Management Account, and annually recurring provisions in the Military Construction
Appropriation Acts) that limit the annual expenditure of the funds on Government-
controlled/Leased GOQs.
11.11.3.1. GOQ Maintenance and Repair Limit. The Military Construction
Appropriation Acts annually place a ceiling of $35,000 on all Maintenance Repair
expenditures per GOQ per FY. GOQ expenditures that count against the Maintenance and
Repair annual limit include change of occupancy, Minor/routine Maintenance and Repair,
Major Maintenance and Repair, grounds maintenance and minor alteration. Recurring
provision in the appropriations act allows for after-the-fact notification based on
unforeseen environmental remediation.
11.11.3.2. GOQ Operations, Maintenance and Repair Limit. 10 U.S.C. § 2831,
Military Family Housing Management Account, places a ceiling of $35,000 on Operations,
Maintenance and Repair expenditures per GOQ, per FY. GOQ expenditures counted
against the Operations, Maintenance and Repair annual limit include management (P-
721.1), services (P-721.2), furnishings (P-721.4) and Maintenance and Repair (P-722).
Maintenance and Repair expenditures include change of occupancy, Minor/routine
Maintenance and Repair, Major Maintenance and Repair, grounds maintenance and minor
alterations.
11.11.3.3. Maintenance and Repair (P-722) costs to service GOQs for utility systems such
as water, electricity, gas, wastewater, communications and alarm systems, and associated
Maintenance and Repair may extend only to the 5-foot line of the GOQ footprint.
11.11.3.4. Do not exceed the Maintenance and Repair Limit, or the Operations,
Maintenance and Repair Limit without prior notification to Congress.
11.11.4. In-Budget Cycle Notification to Exceed Operations, Maintenance and Repair and
Maintenance & Repair Thresholds for GOQs or Non-GOQs. GOQ and non-GOQ limits may
be exceeded only after appropriate approval and notification to Congress. Notification is
accomplished through submission of the Air Force budget. AFCEC/CI will issue a data call
to accomplish this as part of the Budget Estimate Submission preparation. (T-1)
11.11.4.1. Submit DD Form 1391 validated by AFCEC/CI, as justification for all GOQ or
non-GOQ exceed-threshold projects.
11.11.4.2. Ensure projects are consistent with the HCP and GOQ Individual Facility
Profile. (T-1)
11.11.4.3. When requesting an exceed-threshold project, the AFCEC will ensure the total
amount requested is equal to the sum of annual projected costs for management, services,
furnishings, and Maintenance and Repair (major and minor Maintenance and Repair, minor
alteration, grounds maintenance, and change of occupancy maintenance). (T-1) When
approved by Congress, the total becomes the Operations, Maintenance and Repair limit for
the GOQ for that Budget Year and the Maintenance and Repair request becomes the
Maintenance and Repair limit for that Budget Year.
164 AFI32-6000 18 MARCH 2020
11.11.4.4. Make every effort to award major Maintenance and Repair projects (P-722) in
the exceed threshold request within the Budget Year. (T-1) AFCEC is responsible to work
with the installation to ensure timely awards. Only use current year (year of award) funds
to award the projects.
11.11.4.5. AFCEC/CI must notify AF/A4C prior to 1 September of the Budget Year of
Non-GOQ and GOQ exceed threshold projects not awarded in the Budget Year. (T-1)
11.11.4.6. If an exceed threshold GOQ project is deferred to the year following the Budget
Year (Budget Year +1), the Maintenance and Repair and Operations, Maintenance and
Repair limit for the Budget Year are reduced to the GOQ statutory Operations,
Maintenance and Repair limit ($35,000) and Congressional renotification is required.
11.11.5. Out-of-Budget-Cycle Notification to Exceed Operations, Maintenance and
Repair and Maintenance & Repair Thresholds for GOQs or Non-GOQs. Commonly
referred to as “out-of-cycle.”
11.11.5.1. An out-of-cycle budget submission for a GOQ or non-GOQ is typically for an
urgent situation, related to health and life safety. This includes emergent requirements that
were not identified in time for the current Budget Year and that are too urgent to wait for
the next annual budget submission. Cost of the work causes the GOQ to exceed the
$35,000 operations maintenance and repair limit and possibly the Maintenance and Repair
limit. (T-0)
11.11.5.2. SAF/IEI reviews all out-of-cycle notifications and submits to Congress for
approval. After-the-fact notifications for GOQs are not allowed. Submissions should
include:
11.11.5.2.1. Strong justification for why work needs to be done out of the budget cycle,
including reasons why the requirement was not included in the budget submission,
urgency, and impact of the delay.
11.11.5.2.2. Comprehensive narrative for each GOQ project, including validation the
work is identified in the GOQ Individual Facility Profile. If the work is not included
in the GOQ Individual Facility Profile, provide a detailed explanation for the work.
11.11.5.2.3. A completed DD Form 1391 to show specific project work to be
accomplished on the unit and to identify costs additional to the threshold.
11.11.5.2.4. Detailed cost breakout (including line item details).
11.11.5.2.5. Photographs depicting repair requirements.
11.11.5.2.6. A statement signed by the GOQ resident acknowledging the work.
11.11.5.2.7. A project certification statement signed by AFCEC/CI.
11.11.5.2.8. Detailed breakout of other anticipated costs for the FY, including, but not
limited to, specific projects approved by SAF/IEI and all Operations, Maintenance and
Repair costs.
11.11.5.2.9. Detailed breakout of Major Maintenance and Repair or investment work
completed in the previous five years or planned for the next five years IAW the GOQ
Individual Facility Profile.
AFI32-6000 18 MARCH 2020 165
11.12. Family Housing Self-Help Program. Self-help work is for simple, Minor Maintenance
and Repair projects (including minor alteration) on government-controlled FH units, and is not
intended for large or complicated improvement or replacement projects. Self-help projects are
funded with FH O&M funds and should not exceed $2,500. The Base Civil Engineer and MHO
will establish local self-help policy and procedures. (T-1)
11.12.1. A4C delegates approval authority for non-GOQ projects $2,500 or less to the BCE.
11.12.2. Base Civil Engineer ensures self-help work complies with Air Force housing
standards and appropriate codes, that they are safe and functional. (T-1) The cost of self-help
work combined with other minor alteration and maintenance and repair work performed by
contracts or service orders may not exceed approval levels, Air Force size standards,
improvement cost limits, or (for GOQs) annual GOQ or non-GOQ thresholds. Request is
submitted on Air Force Form 332 by resident for approval, and may include a request for
government furnished materials.
11.12.3. When authorized self-help work is performed, residents are responsible for returning
the unit and surrounding grounds to the original configuration unless housing management
approves transfer of the self-help project to the next occupant. Residents may donate and the
AF may accept self-help improvements when workmanship and aesthetics meet acceptable
construction standards.
11.12.4. When grounds work and digging is required, an AF Form 103, Base Civil Engineer
Work Clearance Request, must be approved before starting work. (T-1)
11.12.5. Self-help work to support the Family Child Care Program. In most instances,
modifications to units supporting the installation Family Child Care Program are accomplished
using donated self-help labor and materials. When clear evidence shows the Family Child
Care Program is unable to provide adequate child care because of the high cost of home daycare
modifications and the installation mission could be affected, the Commander may authorize
government-funded labor and materials to support required FH modifications (paragraph
2.20.5; AFI 34-144, Child and Youth Programs).
11.12.6. The following applies to GOQ self-help projects:
11.12.6.1. Charge government-provided materials against the $35,000 Operations,
Maintenance and Repair and Maintenance and Repair limits.
11.12.6.2. AFCEC/CI waives the Three Year Rule (see paragraph 11.3.5), if the self-help
project does not exceed $2,500 and meets the following criteria:
11.12.6.2.1. Simple, minor projects (e.g., installing ceiling fans, fences, and flower
beds).
11.12.6.2.2. Does not violate approval levels, Air Force size standards, improvement
cost limits, or GOQ limits.
11.12.7. Privatized GOQ self-help guidance is in the tenant lease and Housing Resident
Handbook. GOQ residents may not use the installation self-help facility (government-funded)
to support privatized GOQ.
11.12.8. Sample Forms. See Attachment 15.20 for sample DD Form 1391, FY__ Military
Construction Project Data.
166 AFI32-6000 18 MARCH 2020
11.13. Foreign Lease Program. See Chapter 8.
11.14. Domestic Lease Program. See Chapter 8.
11.15. Military Housing Privatization Initiative (MHPI). See Chapter 6.
11.16. No-Cost Acquisition Program:
11.16.1. The Air Force may acquire FH units at no cost to the government under authority of
10 U.S.C. § 2822, Requirement for Authorization of Number of Family Housing Units. This
program does not require line-item authorization.
11.16.2. SAF/IEI is the approval authority for no-cost acquisition projects supporting a
validated requirement before the installation acquires FH units.
11.17. Interservice Transfer Program. DoD permits the transfer of FH among the Services
without compensation under authority of 10 U.S.C. § 2696, Real property: transfer between armed
forces and screening requirements. The Secretaries of the respective services and OSD are the
approval authorities for transfers.
11.18. Restoration/Replacement for Damaged or Destroyed Housing Program. This
program provides funds for restoring or replacing FH units damaged by fire, hurricanes,
earthquakes, storms or other disasters under the authority of 10 U.S.C. § 2854, Restoration or
Replacement of Damaged or Destroyed Facilities.
11.18.1. Prior notification for restoration of damaged or destroyed housing is required for all
projects exceeding non-GOQ Maintenance and Repair threshold. It does not apply to projects
exceeding GOQ operations, maintenance and repair threshold. SAF/FMB reviews and
coordinates on the Congressional notification memo. SAF/IEE approves and signs the
Congressional notification memos.
11.18.2. If notification must be made, follow steps in subsequent paragraphs while securing
facility to protect it from further deterioration:
11.18.2.1. Program permanent repairs as soon as possible, using P-722 funds. (T-1)
11.18.2.2. Program replacement facility projects, using P-711 funds. (T-1)
11.18.2.3. Include known maintenance, repair and improvement requirements resulting
from unforeseen events. (T-1)
11.18.2.4. Notify SAF/IEI through AFCEC/CI and AF/A4C when restoring damaged or
destroyed housing units due to unforeseen events, not from long-term deterioration, and
when performing emergency work exceeding the Maintenance and Repair thresholds. (T-
1)
11.18.2.5. Include in the cost estimate, a per-unit cost to restore each unit in multifamily
structures. (T-1)
11.18.2.6. AFCEC/CI submit to AF/A4CA any per-unit restoration cost that exceeds 75
percent of replacement costs or $100,000, whichever is less; or any changes to the
programmed amount for a previously approved project that exceeds the 75 percent or
$100,000 threshold. Identify the total extent of damage and other projects programmed to
restore damaged or destroyed units.
AFI32-6000 18 MARCH 2020 167
11.18.2.6.1. SAF/IEI approves and provides prior notification to Congress for projects
that exceed either 75 percent of the replacement costs, or $100,000 per unit.
11.18.2.6.2. The approving authority, as delegated in Table 11.1, determines the need
for repair or replacement due to damage caused by unforeseen events and not from
long-term deterioration. See Table 11.1 for approval levels and Attachment 15.20 for
sample DD Form 1391.
11.19. Family Housing Design Standards. Ensure FH designs follow statutory limitations, all
applicable UFCs including UFC 4-711-01 Family Housing, and concepts in the housing
community plan and the Air Force Family Housing Guide, regardless of the funding source. (T-1)
AFCEC/CI and installations must ensure design and construction conform to local, national and
federal building codes. (T-0)
11.19.1. The Air Force Family Housing Guide provides requirements for whole-house design
and addresses functional layout and basic amenities, minimal floor areas, room dimensions,
energy criteria and environmental issues.
11.19.2. Accessible design criteria for FH will follow the Architectural Barriers Act. Each
installation must ensure five percent of its FH inventory is handicap adaptable. (T-0).
11.19.3. Follow the guidelines in the Air Force Housing Support Facilities Guide to plan and
design Housing Management Offices, Housing Maintenance Facilities and storage
warehouses.
11.20. Family Housing Design Policy and Criteria. The design procedures within AFI 32-
1023, Designing and Constructing Military Construction Projects, apply to FH design.
11.20.1. The following additional requirements apply to FH design:
11.20.1.1. Awarding A-E contracts by October of the programmed FY, minus two years.
11.20.1.2. Completing designs by June of the programmed FY, minus one year.
11.20.1.3. Completing the environmental impact analysis process by October of the
programmed FY, minus two years or ensure completion by AFCEC.
11.20.1.4. Awarding construction contracts one month after Air Force receives annual
appropriation.
11.20.2. Lawn Irrigation Systems. Depending on type and size of Family Housing units,
lawn irrigation is governed by UFC 3-201-02 Landscaping and/or UFC 1-200-02 High
Performance and Sustainable Building Requirements.
11.20.2.1. UFC 1-200-02 limits the use of potable water for landscape irrigation.
Specifically it includes the following restrictions/considerations:
11.20.2.1.1. Prohibit potable water use to irrigate new landscaping other than for plant
establishment.
11.20.2.1.2. Apply drought resistant, water smart, and/or xeriscaping landscape
architectural design to all new and updated landscape architecture.
11.20.2.2. In Family Housing Lawn irrigation systems may be provided in (1) any yard
size, regardless of rank, where the average annual rainfall is less than 20 inches as defined
168 AFI32-6000 18 MARCH 2020
by the Air Force Combat Climatology Center (See Air Force Family Housing Guide) or
(2) in any yard ½ acre or greater (lot size less the footprint of the unit). NOTE: For GOQs
only, approval is SAF/IEI.
11.20.2.3. All lawn irrigation systems proposed for GOQs, regardless of method of
accomplishment, require approval by SAF/IEI. Project Transaction Documents may
include a requirement that the project owner of privatized GOQs provide and maintain
irrigation systems in arid and semiarid climates. For GOQs comply with cost reporting
requirements in paragraph 5.8.
11.20.3. Window Coverings. The primary function of window coverings is to control the
passage of light through the window for privacy or for controlling natural lighting. Window
coverings and associated hardware are an integral part of the dwelling and should be provided
on all windows throughout the unit (including porch and patio windows for GOQs). Window
coverings are not considered furnishings (see paragraph 5.7.4.1 for Window Treatments).
11.20.3.1. Window coverings include roller shades (vinyl and fabric), shutters, blinds
(vertical and horizontal wood, aluminum, and vinyl), and associated hardware. The BCE
ensures blind slats meet AF standards and are made of hard material, such as aluminum,
vinyl, or wood, and have a neutral color. (T-1)
11.20.3.2. For GOQ units, charge window coverings and associated hardware against the
annual limits.
11.20.3.3. Cords for Window Coverings. All new and replacement window coverings
must be in compliance with ANSI A100.1-2018, Standard for Safety of Window Covering
Products, which requires window coverings to have inaccessible cords. (T-0)
11.20.3.4. Window Covering with Accessible Cords Awareness Campaign. MHO must
ensure all personnel processing through the MHO are made aware of the risks to children
of window coverings with accessible cords. (T-1)
11.20.4. Window Fall Protection. The BCE must develop an annual window fall prevention
inspection program and annually conduct an Installation Window Fall Protection Inspection to
ensure all government-controlled FH is equipped with functional (compliant with ASTM
F2090-17, Standard Specification for Window Fall Prevention Devices with Emergency
Escape (Egress) Release Mechanisms (or any successor standard)) window fall prevention
screens, guards, or other devices. (T-1) A window must be compliant if the bottom sill of the
window is within 42-inches of the floor, as measured in the interior of the unit, and is more
than 72-inches above the ground, as measured on the exterior grade of the building.
11.20.4.1. For properties leased by the DoD for families with children under the age of
nine the BCE at the local installation should conduct a life-safety inspection of the property
ensuring the unit has been equipped with functional window fall prevention screens, guards
or other devices.
11.20.4.2. Window Fall Protection Privatized Housing Inspection. Annually, the PO
office shall conduct an inspection to ensure all PH is equipped with functional window fall
prevention screens, guards, or other devices. (T-1)
AFI32-6000 18 MARCH 2020 169
11.20.4.3. Window Fall Awareness Campaign. MHO must ensure all personnel
processing through the MHO are made aware of the risks of window falls and of window
fall prevention measures. (T-1)
11.21. UH Design and Adequacy Standards: For new or replacement construction of
dormitories for permanent party E-1 through E-3 and E-4 with less than three years of service, a
182 square feet net living area, private room/private bath with kitchenette module is the standard.
Common areas within the dormitory will provide social and laundry space. Net Living Area is
defined in Attachment 1.
11.21.1. Unaccompanied Housing Design Guidance. For UH design guidance, refer to the
Air Force Unaccompanied Housing Design Guide, located on the CE Portal, Housing Program
Group (Policy and Standards) web site, Attachment 15.21, or the Whole Building Design
Guide at www.wbdg.org/FFC/AF/AFDG/unaccompaniedhousing.pdf.
11.21.2. Unaccompanied Design Standards. Configuring older adequacy standards to
conform to newer standards is not authorized. Dormitories will be improved in their existing
configuration. The new Unaccompanied Airman (2019) design standard is for new
construction only.
11.21.2.1. The Commander must ensure all residents are assigned a private room before
divesting or changing the use of UH facilities. (T-1).
11.21.2.2. Assigning Airmen to multiple rooms to increase occupancy, provide private
sleeping/living rooms or bathrooms or to justify inventory is not authorized.
11.21.2.3. The Commander must not establish local criteria that would result in increased
BAH, OHA or O&M expenditures. (T-1).
11.21.2.4. New construction guidance is available from the Air Force Standard Design
Permanent Party Enlisted Dormitories available in the Whole Building Design Guide.
11.21.3. Minimum Adequacy Standards for Unaccompanied Housing. Members will be
assigned quarters that meet adequacy standards for their grade, whenever possible
(Attachment 8). (T-1) All standards discussed in attached tables are considered adequate for
UH. There is no authority to exceed the Air Force adequacy standards.
11.21.4. Adequacy Standards for Constrained Housing Locations. In areas where the
HRMA validates a deficit of adequate and affordable community housing for any
unaccompanied military members, MAJCOM Commander may designate the affected grades
as Priority 2. Installations and AFCEC/CI will ensure impacts of constrained housing are
captured within the installation Dormitory Master Plan. (T-1)
11.21.5. Exceptions to Adequacy Standards. The Commander may reduce adequacy
standards for a period not to exceed 30 days for reasons of military necessity or to satisfy
mission needs. For periods exceeding 30 days, AFCEC/CI is the approval authority and must
provide written approval to the installation before standards are reduced. (T-1)
11.21.5.1. For AETC technical training centers and AETC student training dormitories on
non-AETC installations, the Commander may reduce adequacy standards for a period NTE
30 days for reasons of military necessity or to satisfy mission requirements. Reduction of
adequacy standards for periods exceeding 30 days, but less than 365 days, must first be
approved in writing by the AETC Numbered Air Force Commander prior to a reduction of
170 AFI32-6000 18 MARCH 2020
standards at the installation. (T-1) In all cases, the Commander must notify AFCEC/CI
when:
11.21.5.1.1. Adequacy standards have been approved for reduction in excess of 30
days. (T-1)
11.21.5.1.2. The Actual days of reduced adequacy standards for, or within, a given
facility have exceeded a total of 30 days within the last 365 days. (T-1)
11.21.5.2. AFCEC/CI will notify AF/A4C in writing of all approvals of exception greater
than 30 days and include the basis for reducing standards, the corrective action plan, and
estimated get-well date. (T-1)
11.21.6. Non-Air Force Installations. When Air Force personnel are assigned to an Army,
Navy or Marine Corps installation, host installation service adequacy standards apply, except
where otherwise provided for in an official support agreement.
11.21.7. Unaccompanied Housing Planning, Programming, and Reporting.
11.21.7.1. Installations will plan, program, and budget for UH requirements, using the AF
master planning process, which is the AF Dormitory Master Plan (DMP). (T-1) The DMP
quantifies projected UH requirements, captures facility data, identifies deficits and
requirements for sustainment, restoration and modernization, and replacement, and
provides recommendations and cost estimates for each installation UH program.
11.21.7.2. For current dormitory programming use information in the latest
Installation/AF DMP, the updated BUILDER™ SMS UH facility Building Condition
Index (BCI); and the System Component Index (SCI) scores. (T-1)
11.21.7.3. Follow AFMAN 32-1084, Standard Facility Requirements, AFI 32-1020,
Planning and Programming Built Infrastructure Projects; AF Unaccompanied Housing
Design Guide; and for new and replacement construction, the AFCEC standard design
permanent party enlisted dormitory. (T-1)
11.21.7.4. AFIMSC will provide an annual report on installation compliance with AF
policy for planning and programming UH facilities to MAJCOM/CDs no later than 60 days
after the construction tasking order is published each year, starting in 2020. (T-1)
11.21.8. Maintenance, Repair, and Improvement Projects.
11.21.8.1. The Installation Commander will ensure that the BCE has an effective,
adequately resourced UH maintenance and repair program. (T-1) These activities should
first be funded utilizing facility operations and sustainment funds provided in initial
distribution to the installation.
11.21.8.1.1. ADLs will identify change of occupancy maintenance (COM) items for
repair or replacement during the pre-final inspection and process requirements IAW
locally established forms and procedures. (T-1) See Attachment 1, Terms, for change
of occupancy maintenance.
11.21.8.1.2. Installation CE Operations must respond to and complete COM work
requests according to the Air Force Common Output Level Standard (AF COLS) level
for the current FY. (T-1)
AFI32-6000 18 MARCH 2020 171
11.21.8.2. The Installation Commander will ensure the BCE programs and designs: (T-1)
11.21.8.2.1. A major improvement project for a UH facility when the BCI score falls
below 80 for inclusion on the Integrated Priority List (IPL) within the FYDP or
11.21.8.2.2. A major repair project in the next fiscal year when either the roofing,
plumbing, HVAC, or electrical and lighting System Component Index score falls below
70.
11.21.8.2.3. When other component scores (in the same facility) are approaching 70,
carefully consider including these other components into the repair project.
11.21.8.3. To provide timely asset visibility, the BCE will ensure the applicable
BUILDER™ component index data is updated at the completion of each project for UH
facilities. (T-1)
11.21.8.4. Programmed projects will be brought to the attention of the AFCEC UH activity
manager and sub activity manager for project prioritization. (T-1)
11.21.8.5. Leadership will encourage UH resident input and participation in identifying
deficiencies and to foster an attitude of property ownership. (T-1)
11.22. Surplus Housing Management
11.22.1. Surplus Family Housing: In general, FH units that are excess to the FH requirement
as determined by the HRMA, including government-controlled units, are considered surplus
to the installation requirement (see paragraph 11.2.1.1.). Mandatory assignment of surplus
housing is prohibited. There are two categories of surplus housing, adequate and inadequate,
which are based on the Facility Condition Index score. Disposition will vary for each category.
11.22.1.1. Identify surplus housing by unit type and neighborhood in eMH. Consider
economic investment, condition (dispose of worst first based on Facility Condition Index
score (FCI)), location, size and occupancy. Also, consider the community environment by
reducing density and maintaining neighborhood continuity. Houses on the National
Register of Historical Places and those eligible for the Register may be declared surplus.
The installation Cultural Resource Manager will be notified when the historic FH units are
declared surplus units. (T-1)
11.22.1.2. Retain surplus adequate housing where the installation has maintained a three-
year average occupancy rate of 97 percent. Limit work on surplus adequate housing to
health, safety and minimal cosmetic repairs, and dispose of at the end of the useful
operating/economic life. In calculating the occupancy rate for purposes of identifying
surplus units to retain, remove units from the inventory that are undergoing Maintenance
and Repair above that normally required for change of occupancy maintenance.
11.22.1.3. Dispose of surplus inadequate FH IAW the HCP and the FHMP disposal plan,
and after completing a business case analysis of the different disposal courses of action.
Requirements for approval of disposal/divestitures of FH units are provided in paragraph
11.22.2. (Also see AFI 32-9004, Disposal of Real Property.)
11.22.1.4. Surplus FH units are not eligible to receive programmed MILCON or
programmed Major Maintenance and Repair funds.
172 AFI32-6000 18 MARCH 2020
11.22.1.5. Installations will receive no funding beyond Minor Maintenance and Repair
funds for maintenance of surplus housing. Maintenance and Repair expenditures are
limited to $5,500 per unit per FY. AF/A4C must approve per unit expenditures in excess
of this amount. (T-1)
11.22.1.6. Waiver requests to exceed the $5,500 per unit per FY limit must be submitted
to AF/A4CA and must include: (T-1)
11.22.1.6.1. Unit description, type, address and year of construction or most recent
whole-house renovation, general structural description and location.
11.22.1.6.2. Indicate if the unit is surplus-adequate or surplus-inadequate and
programmed disposal date.
11.22.1.6.3. Description of Maintenance and Repair requirements that warrant
supplemental funding and justification for repairs exceeding the $5,500 limit (storm
damage, excessive wear, etc.) and an estimate of total costs for the entire year. Include
a detailed Maintenance and Repair estimate sufficient to identify individual
components of the work. State the required start date and an estimated performance
period.
11.22.1.6.4. State whether the work is routine or emergency and impact if waiver is
not approved.
11.22.1.7. Use FH Operations and Maintenance funding to perform Real Property
Maintenance by Contract level work on surplus units under emergency conditions only
(affecting health and life safety), and when no other options exist to relocate families into
adequate housing.
11.22.1.8. Surplus family housing facilities (both family housing units and family housing
support facilities) may be permanently converted to other uses. Diversion (temporary
change in use) of surplus housing units is not permitted. Convert units in accordance with
the current HCP and after completing a business case analysis. Permanent conversions
change Air Force real property records and therefore determine the source of funds for the
conversion, follow-on maintenance, repair and construction work. For permanent
conversion requests AFCEC/CI and the installation must demonstrate a valid need for the
proposed new use. (T-1)
11.22.1.9. Inadequate Housing. Installations may improve or replace inadequate housing
only if the housing requirement is validated by a current HRMA.
11.22.2. Demolition of Surplus FH with Operations and Maintenance Funding (AF Form
300, Facility Disposal).
11.22.2.1. Authority for approval to demolish FH units with O&M funding is delegated to
AF/A4C.
11.22.2.2. Identify and program all requirements for demolishing FH units in the Family
Housing Master Plan. Demolition not identified through a MILCON project can be
included in the FH O&M Financial Plan (O&M project list) data call for the appropriate
FY. Identify requirements not anticipated or not programmed in the Family Housing
Master Plan in the annual Financial Plan (O&M project list) data call. AF/A4C approval
AFI32-6000 18 MARCH 2020 173
is required for all specific units to be disposed of as part of a project. Upon approval for
disposal, AF/A4C will make the appropriate notification to SAF/IEI. (T-1)
11.22.2.3. AFCEC/CI will provide the following for AF/A4C approval: (T-1)
11.22.2.3.1. Completed DD Form 1391.
11.22.2.3.2. Completed AF Form 300.
11.22.2.3.3. Surplus units identified in HRMA and HCP.
11.22.2.3.4. Unit adequacy including latest Facility Condition Index score.
11.22.3. Conversion of Family Housing Units to Other Uses (AF Form 123, Request for
Changed Use of Real Property).
11.22.3.1. Conversions of FH units for other uses require SAF/IEI approval through the
submittal of a completed AF Form 123.
11.22.3.2. FH units determined to be surplus to the installation based on the current
HRMA may be converted to other uses after completing a business case analysis. To justify
conversion, include information identified in Attachment 15.20.
11.22.3.3. Surplus FH units may not be diverted (temporarily converted).
11.22.4. Divestiture of Family Housing Units through Conveyance to Host Nation in
OCONUS locations (AF Form 300).
11.22.4.1. Conveyance of FH units to the host nation in OCONUS locations requires
AFCEC/CI signature on completed AF Form 300 IAW AFI 32-9004.
11.22.4.2. Code units pending transfer inactive in eMH when (1) the last resident moves
out, and (2) the host nation has been notified of the desire to transfer.
11.22.4.3. Foreign OCONUS installations must follow appropriate guidelines for disposal
of FH as stipulated in the SOFA and other host-nation governing documents. (T-0)
11.22.4.4. AFCEC/CI will obtain in writing from the in-theater Component Commander
that there are no other alternative uses for the FH units and all OSD (include SOFA)
requirements are completed. (T-1)
11.22.4.5. AFCEC/CI will ensure the net proceeds from residual value of the units are
deposited in the USAF FH appropriations. (T-1)
11.22.4.6. For partial conveyance of FH units, AFCEC/CI is required to establish how the
utilities and support infrastructure will be separated from the remaining FH inventory. All
required supporting O&M projects approval documents shall be provided with the
submittal.
11.22.5. The BCE and MHO must develop a divestiture/disposal plan for identified surplus
FH units and forward it to AF/A4CA via AFCEC/CI. (T-1) Once adequate surplus FH no
longer meets occupancy requirements for continued use, disposal must occur within 18
months. (T-1) MHO must track the following information: (T-1)
11.22.5.1. Track the total government-controlled housing inventory.
11.22.5.2. Provide occupancy rate twice per year (April and October).
174 AFI32-6000 18 MARCH 2020
11.22.5.3. Track the number of adequate and inadequate surplus units, and the number of
units removed from the real property records.
11.22.5.4. Report FH units as surplus until the disposal action is complete and information
is updated in the real property records and eMH.
11.22.5.5. AFCEC/CI must report progress to AF/A4C bi-annually (1 January and 1 July)
on disposing surplus FH and removing units from Real Property records. (T-1)
11.22.6. Change-In-Use of Surplus Unaccompanied Housing. Surplus UH will be either
demolished or converted to another use IAW DoDM 4165.63. (T-0)
11.22.6.1. The Commander may request AF/A4C approval through AFCEC/CI for
permanent changes in use of surplus UH facilities, as identified in the Dormitory Master
Plan IAW AFI 32-9005, Real Property Accountability. (T-1)
11.22.6.2. Consider the Dormitory Master Plan, activity management plans, force
protection concerns, and building conditions when determining surplus dormitory
facilities.
11.22.6.3. In CONUS, surplus dormitory facilities (721312) may be converted to
UNCOQs (721314) and offered to members in grades E-4 with three years of service or
higher on a space-available basis (Priority 3 and 4) if the installation anticipates that 95
percent utilization rate can be maintained.
11.22.6.4. In OCONUS, surplus dormitory facilities may be converted to UNCOQs
(721314) or UOQs (724415) and offered on a space available basis if the installation
anticipates that 95 percent utilization rate can be maintained.
11.22.6.5. Ensure appropriate approval documents are obtained and real property records
adjusted for surplus dormitory facilities to include the application of the UOQ and
UNCOQs real property accounting codes. AFI 32-9002, Management of Real Property;
AFI 32-9003, Granting Temporary Use of Air Force Real Property; AFI 32-9004, Disposal
of Real Property; and AFI 32-9005, Real Property Accountability apply to managing
disposition of surplus dormitories. Commanders do not have the authority to change the
use of Dormitory Master Plan-required facilities without AF/A4C approval. (T-1)
11.23. Disposal and Divesture of Family Housing. AFCEC/CI must have a program for
disposal of surplus housing units (requirements as defined in the latest HRMA) and after
completing a business case analysis (see paragraph 11.22.5). (T-1)
11.23.1. AFCEC/CI requests approval from AF/A4C for FH disposals on a unit-by-unit basis.
11.23.2. AFCEC/CI must submit a completed AF Form 123, Request for Changed Use of Real
Property, or AF Form 300, Facility Disposal, to AF/A4C for disposal/divesture of all FH units.
(T-1)
11.23.3. Approval authority to demolish FH units related to a MILCON project is delegated
to AF/A4C.
11.23.4. The number of units to be demolished is identified for a MILCON project on DD
Form 1391, FY Military Construction Project Data.
AFI32-6000 18 MARCH 2020 175
11.23.5. Upon authorization of a MILCON project that includes disposal of FH units, AF/A4C
approval is required for all specific units to be disposed of as part of a project. Upon approval
for disposal, AF/A4C will make the appropriate notification to SAF/IEE. AFCEC/CI provide
the following information along with the completed AF Form 300 for AF/A4C approval. (T-
1)
11.23.5.1. Identify surplus units to the installation requirement as indicated by the most
recent HRMA and HCP.
11.23.5.2. Identify whether each unit is adequate or inadequate as indicated by the latest
Facility Condition Index score.
11.23.5.3. Complete AF Form 813, Request for Environmental Impact Analysis,
McKinney-Vento Homeless Assistance Act Screening (checklist), Cultural and Historic
assessments as needed, and Walking Shield Program considerations where appropriate.
Table 11.1. Military Family Housing Project Approval Levels and Delegation of Authority.
Family Housing Operations and Maintenance
TYPE OF
WORK
FUN
D
TYPE
SAF/IEI
AF/A4C
AFCEC/CL
AFCEC/CL
DELEGATION
AUTHORITY
GOQ Dwelling Units
2,3
Operations,
Maintenance
& Repair
(OMR)
P-721
P-722
$35K
1
per unit per
year and 75%
replacement costs
and unlimited cost
per project
7
$35K
1
per unit
per year and
50%
replacement
cost and
$7.5M per
project
$35K
1
per unit
per year and
50%
replacement
cost and
$7.5M per
project
$35K
1
per unit per
year and 50%
replacement cost and
$5M per project
(cannot be delegated
below BCE)
Minor
Alterations
P-722
Unit cost
exceeding
AFCEC/CL limits
Note
5
$7.5K per unit
per year
$3K per unit per year
(cannot be delegated
below BCE)
Minor
Improvement
s
P-713
All GOQ Projects
Note
5
Note
5
Note
5
176 AFI32-6000 18 MARCH 2020
Family Housing Operations and Maintenance
TYPE OF
WORK
FUN
D
TYPE
SAF/IEI
AF/A4C
AFCEC/CL
AFCEC/CL
DELEGATION
AUTHORITY
Non-GOQ Dwelling Units
2
Maintenanc
e & Repair
(M&R)
P-722
$20K
1
per unit
per year and
75% replacement
cost and
unlimited cost
per project
7
$20K
1
per unit
per year and
50%
replacement
cost and
$7.5M per
project
$20K
1
per unit
per year and
50%
replacement
cost and
$7.5M per
project
$20K
1
per unit per
year and 50%
replacement cost
and $5M per
project (cannot be
delegated below
Deputy BCE)
Minor
Alterations
P-722
Project or unit
cost exceeding
AFIMSC/CC
limits
Note
5
$7.5K
1
per
unit per year
and $750K per
project
$7.5K
1
per unit per
year and $750K
per project (cannot
be delegated below
Deputy BCE)
Restoration
P-711
P-722
Greater than
75% replacement
cost or greater
than $100,000
per unit
Note
5
75%
replacement
cost or $100K
per unit,
whichever is
less
75% replacement
cost or $100K per
unit, whichever is
less (cannot be
delegated below
Installation
Commander)
Non-Dwelling Units
Maintenanc
e & Repair
(M&R)
P-722
75% replacement
cost; and
unlimited cost
per project
7
50%
replacement
cost and
$7.5M per
project
50%
replacement
cost and
$7.5M per
project
50% replacement
cost and $1M per
project (cannot be
delegated below
Deputy BCE)
Minor
Alterations
P-722
Unit cost
exceeding
AFCEC/CL limits
4
Note
5
$30K per
project
$30K per project
(cannot be
delegated below
Deputy BCE)
4
AFI32-6000 18 MARCH 2020 177
Family Housing Construction & Improvement
3
TYPE OF
WORK
FUN
D
TYPE
SAF/IEE
AF/A4C
AFCEC/CL
AFCEC/CL
DELEGATION
AUTHORITY
Minor
Improvement
s
Non-GOQ
Dwelling
Units
P-713
Greater than
$200K per
project but less
than statutory
improvement
cost limit
6
Note
5
$200K per
project and
statutory
improvement
cost limit
6
Note
5
Minor
Improvement
s Non-
Dwelling
units
P-713
Projects greater
than $30K per
project
Note
5
$30K per
project
Note
5
Improvement
s
P-713
Less than
statutory
improvement
cost limit
Note
5
Note
5
Note
5
Constructio
n
P-711
Note
5
Note
5
Note
5
Note
5
NOTES:
(1) GOQ operation, maintenance & repair (OMR) threshold of $35,000 and non-GOQ maintenance & repair
(M&R) threshold of $20,000 include the minor alteration threshold of $7,500 except as noted in note (2); and
to exceed these thresholds, SAF/IEI notifies congress as described in paragraph 11.11 and paragraph 11.18.
(2) AT/FP and mission-related permanently installed communication requirements for family housing
dwelling units are not subject to minor alteration limits. Anti-terrorism requirements subject to this
execution are identified according to paragraph 11.10.5.8 and are approved as described in paragraph
11.10.5.8. Anti-terrorism and communications work are still subject to the statutory OMR limits of $35,000
per unit for GOQs and M&R limit of $20,000 per unit for non-GOQs.
(3) No general officer can approve work on his/her unit or for a general officer senior in rank. The approval
authority for all O-7s, is the AFIMSC/CC. The approval authority for the AFIMSC/CC, all O-8s, all O-9s
(that are not MAJCOM/CC) is the AFMC/CC. The approval authority for all MAJCOM/CCs, the AF/CVA,
the USAFA superintendent, the AF/CCC, and all other O-10s is the AF/CV. The approval authority for the
AF/CV is the AF/CC.
(4) All minor alteration costs including those for Force Protection and mission-related permanently installed
communications requirements included within the $30,000 limit for non-dwelling units.
(5) No authority.
(6) Refer to paragraph 11.11.1. Statutory Improvement Project Funding Limitation and Reporting
Requirements
(7) If the funded cost of a repair project exceeds $7.5M, SAF/IEI notifies congress as described in paragraph
11.11 and paragraph 11.18.
WARREN D. BERRY, Lieutenant General, USAF
DCS/Logistics, Engineering and Force Protection
Attachment 1
178 AFI32-6000 18 MARCH 2020
GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION
References
2018 NDAA Section 603, Housing Flexibility for Certain Armed Forces Members with
Dependents, Permanent Change of Station (PCS) within the United States
28 CFR 35.136, Service Animals
32 CFR Part 989, Environmental Impact Analysis Process
36 CFR 60.15(a) (1)-(4), National Register of Historic Properties.
36 CFR 800, Protection of Historic Properties
38 CFR 17.148, Service Dogs
42 U.S.C. § 12101, Americans with Disabilities Act of 1990
Comptroller General Decision B-140917 and 39 COMP. Gen. Decision 401
Comptroller General Decision B-187833, Telephone Reconnection Fees, 6 July 1977
Federal Credit Reform Act of 1990
Title 5 U.S.C. § 552, Public Information, Agency Rules, Opinions, Orders, Records and
Proceedings
Title 5 U.S.C. § 5911, Quarters and Facilities; Employees in the United States
Title 5 U.S.C. § 5912, Quarters in Government Owned or Rented Buildings, Employees in Foreign
Countries
Title 10 U.S.C. Chapter 169, Military Construction and Military Family Housing
Title 10 U.S.C. § 708, Armed Forces – Educational Leave of Absence
Title 10 U.S.C. § 2396, Advances for payments for compliance with foreign laws, rent in foreign
countries, tuition, public utility services, and pay and supplies of armed forces of friendly
foreign countries
Title 10 U.S.C. § 2696, Real property: transfer between Armed Forces and screening
requirements
Title 10 U.S.C. § 2775, Liability of Members Assigned to Military Housing
Title 10 U.S.C. § 2805, Unspecified Minor Construction
Title 10 U.S.C. § 2807, Architectural and Engineering Services and Construction Design
Title 10 U.S.C. § 2821, Requirement for Authorization of Appropriations for Construction and
Acquisition of Military Family Housing
Title 10 U.S.C. § 2822, Requirement for Authorization of Number of Family Housing Units
AFI32-6000 18 MARCH 2020 179
Title 10 U.S.C. § 2824, Authorization for Acquisition of Existing Family Housing in lieu of
Construction
Title 10 U.S.C. § 2825, Improvements to Family Housing Units
Title 10 U.S.C. § 2828, Leasing of Military Family Housing
Title 10 U.S.C. § 2831, Military Housing Management Account
Title 10 U.S.C. § 2833, Family Housing Support
Title 10 U.S.C. § 2834, Participation in Department of State Housing Pools
Title 10 U.S.C. § 2852, Military construction projects: waiver of certain restrictions
Title 10 U.S.C. § 2853, Authorized Cost and Scope of Work Variations
Title 10 U.S.C. § 2854, Restoration or Replacement of Damaged or Destroyed Facilities
Title 10 U.S.C. § 2856, Military unaccompanied housing: local comparability of floor areas
Title 10 U.S.C. § 2858, Limitation on the use of funds for expediting a construction project
Title 10 U.S.C. § 2863, Payment of contractor claims
Title 10 U.S.C. § 2867, Energy monitoring and utility control system specification for military
construction and military family housing activities
Title 10 U.S.C. §§ 2871-2886, Alternative Authority for Acquisition and Improvement of Military
Housing
Title 10 U.S.C. § 8013, Secretary of the Air Force
Title 10 U.C.S § 9013, Secretary of the Air Force
Title 10 U.S.C. § 9540(b), Architectural and Engineering Services
Title 31 U.S.C. § 1341, Anti-Deficiency Act.
Title 33 U.S.C. § 1251, Clean Water Act
Title 37 U.S.C. § 401, Definitions (Dependents)
Title 37 U.S.C. § 403, Basic Allowance for Housing
Title 37 U.S.C. § 403(a), Housing Treatment for Certain Members of the Armed Forces, and
Their Spouses and Other Dependents, Undergoing a Permanent Change of Station within the
United States
Title 37 U.S.C. § 476, Travel and transportation allowances: dependents; baggage and
household effects
Title 40 U.S.C. 3141 et seq. (The Davis Bacon Act)
Title 42 U.S.C. § 300f, Safe Drinking Water Act
180 AFI32-6000 18 MARCH 2020
Title 42 U.S.C. § 3374, Acquisition of property at or near military bases which have been
ordered to be closed and certain property owned by members of the Armed Forces,
Department of Defense and United States Coast Guard civilian employees, and surviving
spouses
Title 42 U.S.C. Chapter 45 (§§ 3601-3631), Fair Housing
Title 50 U.S.C. Appendix, War and National Defense; Service members Civil Relief Act (§§ 501-
597), § 531, Evictions and distress
Title 54 U.S.C. § 306108 , National Preservation Programs (Section 106 of the National Historic
Preservation Act)
Executive Order 9397, Numbering system for federal accounts relating to individual persons
OMB Circular A-45, Rental and Construction of Government Quarters, 20 October 1993
OMB Circular A-94, Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs
29 October 1992
Public Law 110-289, Housing and Economic Relief Act of 2008
House of Representatives Report 106-614
DoDD 1020.1, Nondiscrimination on the Basis of Handicap in Programs and Activities Assisted
or Conducted by the Department of Defense, 31 March 1982 (Change 1, 16 November 1994)
DoDD 1418.05, Basic Allowance for Subsistence (BAS) Policy, 23 April 2007
DoDD 4165.50E, Homeowners Assistance Program, 31 August 2017
DoDD 5105.53, Director of Administration and Management, 26 February 2008.
DoDD 5105.82, Deputy Chief Management Officer (DCMO) of the Department of Defense, 17
October 2008
DoDD 5230.20, Visits and Assignments of Foreign Nationals, 22 June 2005
DoDD 5535.4, Copyrighted Sound and Video Recordings, Aug 31, 1984, Incorporating change 1,
16 November 2003
DoDI 1100.16, Equal Opportunity in Off-Base Housing, 14 August 1989
DoDI 1300.27, Guidance on the Use of Service Dogs by Service Members, 7 January 2016
DoDI 1315.18, Procedures for Military Personnel Assignments, 24 June 2019
DoDI 1338.21, Special Command Positions (SCPs) 19 July 2016
DoDI 1344.7, Personal Commercial Solicitation on DoD Installations, 30 Mar 2006
DoDI 1400.25, DoD Civilian Personnel Management, Volume 1230, Employment in Foreign
Areas and Employee Return Rights, 26 July 2012
AFI32-6000 18 MARCH 2020 181
DoDI 1400.25, DoD Civilian Personnel Management, Volume 1250, Overseas Allowances and
Differentials, 23 February 2012
DoDI 7041.3, Economic Analysis for Decision Making, 7 November 1995, Incorporating Change
1, Oct 2, 2017
DoDI 4000.19, Support Agreements, 25 April 2013, Incorporating Change 2, August 31, 2018
DoDI 4165.63, DoD Housing, 21 July 2008, Incorporating Change 2, August 31, 2018
DoDI 4165.71, Real Property Acquisition, 6 January 2005, Incorporating Change 1, August 31,
2018
DoDI 5000.64, Accountability and Management of DoD Equipment and Other Accountable
Property, April 27, 2017, Incorporating Change 3, June 10, 2019
DoDM 4165.63, DoD Housing Management, 31 August 2018
DoD 5500.07-R, Joint Ethics Regulation (JER), 30 August 1993 (Change 7, 17 November 2011)
DoD 7000.14-R, Department of Defense Financial Management Regulations (DoD FMRs),
Volume 1 – 15, (Date varies by volume/chapter, website for FMR is located at:
http://comptroller.defense.gov/fmr.aspx)
Joint Travel Regulation (JTR), current edition is at the Defense Travel Management Office web
site: http://www.defensetravel.dod.mil/site/travelreg.cfm
UFC 1-200-02, High Performance and Sustainable Building Requirements, 01 Dec 2016
UFC 3-201-02, Landscape Architecture, 23 February 2009
UFC 3-40-02, Design: Engineering Weather Data, 20 September 2018
UFC 4-010-01, Minimum Antiterrorism Standards for Buildings, 12 December 2018
UFC 4-711-01, Family Housing, 10 August 2018
HAF Mission Directive 1-18, Assistant Secretary of the Air Force (Installations, Environment, and
Energy), 10 July 2014
AFI 23-101, Air Force Materiel Management, 12 December 2016
AFI 25-201, Intra-Service, Intra-Agency, and Inter-Agency Support Agreements Procedures, 18
October 2013
AFI 31-101, Integrated Defense (ID), 5 July 2017
AFJI 31-213, Armed Forces Disciplinary Control Boards and Off-Installation Liaison and
Operations, 27 July 2006
AFI 31-321, Authentication of Air Force Records, 3 August 2011
AFPD 32-60, Housing, 4 March 2015
182 AFI32-6000 18 MARCH 2020
AFPD 32-70, Environmental Considerations in Air Force Programs and Activities, 30 July 2018
AFPD 65-5, Cost and Economics, 18 December 2018
AFPD 65-6, Budget, 27 September 2019
AFI 32-1001, Civil Engineer Operations, 4 October 2019
AFI 32-1015, Integrated Installation Planning, 30 July 2019
AFI 32-1020, Planning and Programming Built Infrastructure Projects, 18 December 2019
AFI 32-1023, Designing and Constructing Military Construction Projects, 19 November 2015
AFI 32-7001, Environmental Management, 23 August 2019
AFI 32-7020, The Environmental Restoration Program, 7 November 2014
AFI 32-7065, Cultural Resources Management, 19 November, 2014
AFI 32-7066, Environmental Baseline Surveys in Real Property Transactions, 26 January 2015
AFI 32-9001, Acquisition of Real Property, 28 September 2017
AFI 32-9002, Management of Real Property, 3 August 2017
AFI 32-9003, Granting Temporary Use of Air Force Real Property, 24 October 2018
AFI 32-9004, Disposal of Real Property, 24 September 2018
AFI 32-9005, Real Property Accountability, 4 February 2020
AFI 33-332, Air Force Privacy and Civil Liberties Program, 12 January 2015
AFI 33-360, Publications and Forms Management, 1 December 2015
AFI 34-144, Child and Youth Programs, 2 July 2019
AFI 34-501, Mortuary Affairs Program, 16 April 2019
AFI 36-2102, Base-Level Relocation Procedures, 18 September 2006
AFI 36-2110, Total Force Assignments, 5 October 2018
AFI 48-104, Tobacco Free Living, 11 July 2019
AFI 48-148, Ionizing Radiation Protection, 20 November 2014
AFI 51-304, Legal Assistance, Notary, Preventive Law, and Tax Programs, 22 August 2018
AFI 64-117, Government Purchase Card Program, 22 June 2018
AFI 65-106, Appropriated Fund Support of Morale, Welfare and Recreation (MWR) and Other
Nonappropriated Fund Instrumentalities (NAFIS), 15 January 2019
AFI 65-501, Economic Analysis, 29 October 2018
AFI32-6000 18 MARCH 2020 183
AFI 90-5001, Integrated Resilience, 25 January 2019
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AFMAN 31-101 Volume 3, Installation Perimeter Access Control (FOUO), 2 February 2015
AFMAN 31-113, Installation Perimeter Access Control (FOUO), 21 October 2013
AFMAN 32-1084, Standard Facility Requirements, 15 January 2020
AFMAN 33-363, Management of Records, 1 March 2008
AFMAN 34-135, Air Force Lodging Program, 1 July 2019
AFMAN 65-116, Volume 2, Defense Joint Military Pay System Active Component (DJMS-AC) Unit
Procedures Excluding Financial Management Flights, 23 December 2019
AFMAN 65-506, Economic Analysis, 6 September 2019
AFMAN 65-604, Appropriation Symbols and Budget Codes, Annual Publication
Air Force Family Housing Guide for Planning, Programming, Design and Construction, August
2004, Located at http://www.wbdg.org/ccb/AF/AFDG/familyhousing.pdf
AFMAN 65-605, Volume 1, Budget Guidance and Technical Procedures, 16 August 2012
Air Force Housing Requirements and Market Analysis Guidance Manual, March 2005, located at
https://www.wbdg.org/ccb/AF/AFDG/housingrequirements.pdf
Air Force Unaccompanied Housing Design Guide, located in the CE Portal, Housing Program
Group (Policy & Standards) web site,
https://cs1.eis.af.mil/sites/ceportal/ProgramGroups/Housing/Pages/PolicyandStandards.aspx
Air Force Standard Design Permanent Party Enlisted Dormitory, http://www.wbdg.org/ffc/af-
afcec/prototypes-standard-designs/permanent-party-enlisted-dormitory
Air Force Manpower Standard, 44H3, Housing Flight
Air Force Manpower Standard, 44H3, Housing Flight with Privatized Housing
HAF-AFCEC PgMP – Management Controls.
Defense Acquisition Regulation System Federal Acquisition Regulation
Allowance Standard 115, Furnishings for Alert Facilities, Pilot Lounges, Strategic Missile
Lounges, and Visitation Centers, Allowance ID 115FBAA and 115FCAA
Allowance Standard 490, Civil Engineering Fire Protection support and Aircraft Rescue
Equipment, Allowance ID 490COOA
EPA Pamphlet: Protect Your Family from Lead in Your Home.
184 AFI32-6000 18 MARCH 2020
EPA Publication: A Brief Guide to Mold, Moisture and Your Home.
EPA Publication: A Citizen’s Guide to Radon: The Guide to Protecting Yourself and Your Family
from Radon.
U.S. Consumer Product Safety Commission Publication No. 325, Public Playground Safety
Handbook, November 2010, Located at http://www.cpsc.gov/pagefiles/122149/325.pdf
American National Standards Institute (ANSI) A100.1 – 2018, Standard for Safety of Window
Covering Products.
American Society for the Testing of Materials – F2090, Standard Specification for Window Fall
Prevention Devices With Emergency Escape (Egress) Release Mechanisms.
Web Pages
www.e-publishing.af.mil
whsportal.osd.mil/HRD/MILPERS/default.aspx
www.homes.mil
installations.militaryonesource.mil
www.usace.army.mil/Missions/Military-Missions/Real-Estate/HAP/
www.housing.af.mil
www.defensetravel.dod.mil
cs2.eis.af.mil/sites/10041/CEPlaybooks/Green_Book/Pages/default.aspx
www.defensetravel.dod.mil/site/travelreg.cfm
cs1.eis.af.mil/sites/ceportal/ProgramGroups/Housing/Pages/PolicyandStandards.aspx
www.wbdg.org/ffc/af-afcec/prototypes-standard-designs/permanent-party-enlisted-dormitory
www.defensetravel.dod.mil/site/bah.cfm
cs2.eis.af.mil/sites/10041/programgroups/housing/pages/policyandstandards.aspx
dpcld.defense.gov/privacy/SORNS.aspx
www.nsopw.gov
www.epa.gov
www.epa.gov/lead/protect-your-family-lead-your-home-real-estate-disclosure
https://www.epa.gov/lead/lessors-disclosure-information-lead-based-paint-andor-lead-based-
paint-hazardswww.epa.gov/radon/citizens-guide-radon-guide-protecting-yourself-and-your-
family-radon
comptroller.defense.gov/fmr.aspx
AFI32-6000 18 MARCH 2020 185
https://cpsc.gov/s3fs-public/325.pdf
Prescribed Forms
AF Form 3826, Quarterly Cost Report for General Officer Quarters
AF Form 4422, Sex Offender Disclosure and Acknowledgement
Adopted Forms
AF Form 847, Recommendation for Change of Publication
AF Form 1466, Request for Family Member’s Medical and Education Clearance for Travel
AF Form 103, Base Civil Engineering Work Clearance Request
AF Form 332, Base Civil Engineer Work Request
AF Form 300, Facility Disposal
AF Form 123, Request for Changed Use of Real Property
AF Form 813, Request for Environmental Impact Analysis
AF Form 3556, Utility Sales Rates Computation Worksheet
DD Form 139, Pay Adjustment Authorization
DD Form 577, Appointment/Termination Record – Authorized Signature
DD Form 1131, Cash Collection Voucher
DD Form 1149, Requisition and Invoice/Shipping Document
DD Form 1348-1A, Issue Release/Receipt Document
DD Form 1391, FY ____ Military Construction Project Data
DD Form 1523, Military Family Housing Justification
DD Form 1607, Application for Homeowners Assistance
DD Form 1746, Application for Assignment to Housing
DD Form 2367, Individual Overseas Housing Allowance (OHA) Report
OF 1164, Claim for Reimbursement for Expenditures on Official Business
Abbreviations and Acronyms
11 LRS—11th Logistics Readiness Squadron
AAFES—Army and Air Force Exchange Service
ADL—Airmen Dorm Leader
186 AFI32-6000 18 MARCH 2020
AF—Air Force
AF/CC—Air Force Chief of Staff
AF/CCC—Chief Master Sergeant of the Air Force
AF/CV—Air Force Vice Chief of Staff.
AF/A1—Deputy Chief of Staff, Manpower, Personnel, Services
AF/A1S—Deputy Chief of Staff, Manpower, Personnel, Services, Director of Services
AF/A4—Deputy Chief of Staff, Logistics, Engineering & Force Protection
AF/A4C—Deputy Chief of Staff, Logistics Engineering & Force Protection, Directorate of Civil
Engineers
AF/A4CA—Deputy Chief of Staff, Logistics Engineering & Force Protection, Directorate of Civil
Engineers, Asset Management Division
AF/A4CAH—Deputy Chief of Staff, Logistics Engineering & Force Protection, Directorate of Civil
Engineers, Asset Management Division, Housing
AFCEC—Air Force Civil Engineer Center
AFCEC/CI—Air Force Civil Engineer Center, Installations Directorate
AFCEC/CIM—Air Force Civil Engineer Center, Housing Portfolio Management Division
AFCEC/CL—Air Force Civil Engineer Center, Director
AF COLS—Air Force Common Output Level Standards
AFDW—Air Force District of Washington
AFI—Air Force Instruction
AFIMSC—Air Force Installation Mission Support Center
AFIMSC/IG—Air Force Installation Mission Support Center, Inspector General
AFIMSC/IZ—Air Force Installation and Mission Support Center, Installation Management
AFIMSC/RM—Air Force Installation and Mission Support Center, Resource Management
AFIT—Air Force Institute of Technology
AFJMAN—Air Force Joint Service Manual
AFJI—Air Force Joint Instruction
AFMAN—Air Force Manual
AFMS—Air Force Manpower Standard
AFI32-6000 18 MARCH 2020 187
AFPACES—Air Force Portfolio and Asset Control and Evaluation System
AFPC—Air Force Personnel Center
AFPD—Air Force Policy Directive
AFR—Air Force Reserve
AFSC—Air Force Specialty Code
AFSVA/SVI—Air Force Services Agency, Installation Support
ALS—Airman Leadership School
ANG—Air National Guard
AOR—Area of Responsibility
AS—Allowance Standard
AT/FP—Antiterrorism Force Protection
AWOL—Absent Without Leave
BAH—Basic Allowance for Housing
BAS—Basic Allowance for Subsistence
BCE—Base Civil Engineer
BR—Bedroom
CAC—Common Access Card
CCM—Command Chief Master Sergeant
CEL—CEL & Associates, Inc.
CENTCOM—Central Command
cf—cubic feet
CFR—Code of Federal Regulation
CGO—Company Grade Officer
CMHI—Certified military Housing Inspector
CO—Carbon Monoxide
CONUS—Continental United States
CR&R—Capital Repair and Replacement
CSAF—Chief of Staff of the Air Force
188 AFI32-6000 18 MARCH 2020
D4A—Dorms for Airmen
DCS—Deputy Chief of Staff
DD—Department of Defense (as used on Forms)
DEERS—Defense Eligibility Enrollment Reporting System
DFAS—Defense Finance and Accounting Service
DLADS—Defense Logistics Agency Disposition Services
DMP—Dormitory Master Plan
DoD—Department of Defense
DoDD—Department of Defense Directive
DoDI—Department of Defense Instruction
DoDM—Department of Defense Manual
DoDPM—Department of Defense Military Pay and Allowances Entitlements Manual
DoDR—Department of Defense Regulation
DOR—Date of Rank
DTMO—Defense Travel Management Office
DUSD(I&E)—Deputy Under Secretary of Defense for Installations and Environment
E-1—Airman Basic
E-2—Airman
E-3—Airman First Class
E-4—Senior Airman
E-5—Staff Sergeant
E-6—Technical Sergeant
E-7—Master Sergeant
E-8—Senior Master Sergeant
E-9—Chief Master Sergeant
ENL—Enlisted Personnel
eMH—Enterprise Military Housing
eMH FHM—Enterprise Military Housing Family Housing Module
AFI32-6000 18 MARCH 2020 189
EPA—Environmental Protection Agency
F—Fahrenheit
FGO—Field Grade Officer
FH—Family Housing
FHMP—Family Housing Master Plan
FOUO—For Official Use Only
FSRM—Facilities Sustainment Repair & Modernization
FY—Fiscal Year
FYDP—Future Years Defense Program
GO—General Officer
GOQ—General Officer Quarters
GS—General Service (Employee)
GSF—Gross Square Feet
GSM—Gross Square Meters
HAF—Headquarters Air Force
HAF—AFCEC PgMP—HAF and AFCEC Program Management Plan for MILCON Execution,
Management Controls.
HCP—Housing Community Profile
HEAT—Housing Early Assistance Tool
HHG—Household Goods
HOMES—Housing On-line Military Enterprise System
HQ—Headquarters
AF/A4C—Deputy Chief of Staff, Logistics, Installations and Mission Support, Director of Civil
Engineers
AF/A4CA—Deputy Chief of Staff, Logistics, Installations and Mission Support, Directorate of Civil
Engineers, Facilities Management Division
AF/A5XX—Deputy Chief of Staff, Air and Space Operations, Regional Plans and Issues
HRMA—Housing Requirements and Market Analysis
HVAC—Heating, ventilation and air conditioning
190 AFI32-6000 18 MARCH 2020
I&U—Inventory and Utilization
IAW—In Accordance With
ICBM—Intercontinental Ballistic Missile
ICE—Integrated Customer Evaluation
ICR—Inventory Change Request
III—Interstate Identification Index
IOEMC—Installation Occupational and Environmental Medicine Consultant
IPL—Integrated Priority List
ISNCO—Installation Senior Noncommissioned Officer
IT—Information Technology
JENL—Junior Enlisted
JMAA—Joint Mission Assurance Assessment
JNCO—Junior Noncommissioned Officer
JTR—Joint Travel Regulations (Uniformed Service Members and DoD Civilian Employees)
K&E—Key and Essential
LCF—Launch Control Facilities
LOA—Letter of Agreement
LQA—Living Quarters Allowance
LRS—Logistics Readiness Squadron
M&R—Maintenance and Repair
MAJCOM—Major Command
MAJCOM/CC—MAJCOM Commander
MAJCOM/CD—MAJCOM Deputy Commander
MHO—Military Housing Office (government/leased)
MHLI—Military Housing and Lodging Institute
MHPI—Military Housing Privatization Initiative
MICT—Management Internal Control Toolset
mil—to-mil—Military member married to military member
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MILCON—Military Construction
MRC—Management Review Committee
N/A—not applicable
NCIC—National Crime Information Center
NCO—Noncommissioned Officer
NOAA—National Oceanic and Atmospheric Administration
NPS—Non-Prior Service
NSDD—National Security Decision Directive
NSF—Net Square Feet
NSM—Net Square Meters
NTE—Not to Exceed
O-1—Second Lieutenant
O-2—First Lieutenant
O-3—Captain
O-4—Major
O-5—Lieutenant Colonel
O-6—Colonel
O-7—Brigadier General
O-8—Major General
O-9—Lieutenant General
O-10—General
O&M—Operation and Maintenance
OCONUS—Outside the Continental United States
ODASD/FIM—Office of Deputy Assistant Secretary of Defense/ Facilities Investment &
Management
ODUSD(I&E)—Office of the Deputy Undersecretary of Defense for Installations and
Environment
OHA—Overseas Housing Allowance
OMB—Office of Management and Budget
192 AFI32-6000 18 MARCH 2020
OMR—Operations, Maintenance and Repair
OPR—Office of Primary Responsibility
OSD—The Office of the Secretary of Defense
OSD (AT&L)—Office of the Secretary of Defense, Acquisition, Technology and Logistics
OSD (DA ODCMO)—Office of the Secretary of Defense, Director of Administration, Office of the
Deputy Chief Management Officer of the Department of Defense
OSD (HRD)—Office of the Secretary of Defense, Human Resources Directorate
OSI—Office of Special Investigation
OUSD(C)—Office of the Under Secretary of Defense, Comptroller
OUSD(P&FC)—Office of the Under Secretary of Defense Comptroller, Directorate for Program
and Financial Control
OUSD(FE&P)—Office of the Under Secretary of Defense, Installations and Environment, Office
of Facilities, Energy and Privatization
PCS—Permanent Change of Station
PDLA—Partial dislocation allowance
PDS—Permanent Duty Station
PER—Program Evaluation Report
PIF—Performance Incentive Fees
PII—Personally Identifiable Information
PO—Project Owner
POC—Point of Contact
Pub. L.—Public Law
RA—Resources Advisors
ROTC—Reserve Officer Training Corps
RPM—Real Property Maintenance
RSM—Recovering Service Member
SAF—Secretary of the Air Force
SAF/FM—Office of the Assistant Secretary (Financial Management and Comptroller)
SAF/FMB—Deputy Assistant Secretary of the Air Force, Budget
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SAF/FMC—Deputy Assistant Secretary of the Air Force, Cost and Economics
SAF/GC—Air Force General Counsel
SAF/GCN—Air Force Deputy General Counsel for Installations and Environment
SAF/GCN - RPO—Air Force Deputy General Counsel for Installations and Environment, Real
Property Office
SAF/GCQ—Air Force Deputy General Counsel for Acquisition
SAF/IE—Assistant Secretary of the Air Force for Installations, Environment and Energy
SAF/IEE—Deputy Assistant Secretary of the Air Force for Environment, Safety and Infrastructure
SAF/IEI—Deputy Assistant Secretary of the Air Force, Installations
SAF/LLP—Deputy Assistant Secretary of the Air Force, Legislative Liaison
SAT—Security Assistance Training
SCP—Special Command Position
SecAF—Secretary of the Air Force
SES—Senior Executive Service
SHPO—State Historic Preservation Office
SNCO—Senior Noncommissioned Officer
SO—Senior Officer
SOFA—Status of Forces Agreement
SOQ—Senior Officer Quarters
SOUTHCOM—Southern Command
TDY—Temporary Duty
TLF—Temporary Lodging Facility
UA—Utility Allowance
UFC—Unified Facilities Criteria
UDR—Unaccompanied or Dependent Restricted
UH—Unaccompanied Housing
UNCOQ—Unaccompanied Noncommissioned Officer Quarters
UOQ—Unaccompanied Officer Quarters
US—United States
194 AFI32-6000 18 MARCH 2020
USACE—U.S. Army Corps of Engineers
USAF—United States Air Force
USAFA—United States Air Force Academy
U.S.C.—United States Code
U.S.C. §—United States Code Section
VCSAF—Vice Chief of Staff of the Air Force
W-1—Warrant Officer
W-2—Chief Warrant
W-3—Chief Warrant
W-4—Chief Warrant
XL—extra long
YOS—Years of Service
Terms
Adequacy Standards—Space and associated amenities to be provided to each occupant (this is
separate from condition adequacy).
Air Force Dormitory Master Plan (DMP)—Air Force-wide analysis of UH leading to a
comprehensive investment plan for programming future year UH projects.
Air Force Portfolio Manager—Official to whom AF/A4C and SAF/FM delegate authority and
responsibility for long-term oversight of AF Military Housing Privatization Initiative projects,
beginning at project closure and ending upon expiration of all project transactional documents
to which the AF is a party, including all successive terms that may be negotiated or required by
regulation. Areas of responsibility include: long-term oversight of the financial performance of
the privatized housing project, including monitoring all aspects that impact the financial health
of the project during its life cycle, reporting the status of project requirements, reporting
project status and facilitating problem resolution.
Airmen Dorm Leader (ADL)—Military personnel selected through the AFPC Developmental
Special Duty selection program that manage the day-to-day operations of permanent party
unaccompanied housing facilities, with duties that include facility management, developing and
managing budgets and program financials, mentoring residents and assessing good order, and
advising Commanders as appropriate. Possess SDI 8H000, Airmen Dorm Leader. Refer to
AFPC/Air Force Enlisted Classification Directory for full duties and responsibilities, special duty
qualifications, and the Air Force Job Qualification Standard for job proficiency standards.
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Annual Site Visit (ASV)—On-site visit from AFCEC/CI to assess the overall health and condition
of the Project and performance of key stakeholders (project owner, Property Manager and
MHO).
Base Closure Transition Personnel—Personnel who remain at a base to phase down operations
to zero and account and dispose of government property for final closure.
Back-up Stock—Furnishings stored in the Furnishings Management Section warehouse to
replace items being repaired or items condemned.
Basic Allowance for Housing (BAH)—Housing allowance entitled to military members by law
according to pay grade and geographical location, categorized as follows:
a. With dependent rate – An allowance given to defray the cost of housing for the member and
their family members when government quarters are not available.
b. Without dependent rate – An allowance given members without dependents to defray the
cost of housing when government quarters are not available.
c. Partial BAH – An allowance given to members without dependents who are assigned to single
type quarters and is otherwise not entitled to receive a BAH are entitled to partial BAH at the
rates provided on http://www.defensetravel.dod.mil/site/bah.cfm under ‘Non-Locality Rates’
under “Quick Links and Resources. A member without dependents is not entitled to Partial BAH
when assigned to government leased quarters or family government quarters that have been
converted to single government quarters.
Budget Year—The fiscal year covered by the budget estimate. A budget year beings 1 October
and ends 20 September of the following calendar year. It is used by the federal government for
accounting purposes, and is frequently referred to as “BY”.
BUILDERTM Sustainment Management System (SMS)—A web-based software application
developed by the US Army’s Engineer Research and Development Center, Construction
Engineering Research Laboratory to help civil engineers, technicians, and managers decide
when, where and how to best maintain building infrastructure.
Building Condition Index—One of two scoring systems within the BUILDER-SMS database. The
system produces a Building Condition Index rating score for each facility that summarizes the
results of the most recent assessment in a numerical score between 0 and 100. (The Facility
Condition Index is the other scoring system within the BUILDER-SMS database.)
Capital Repair and Replacement (CR&R) Plan—The CR&R Plan and budget for the PH Project
prepared by the project owner and submitted to the Government and the Lender as part of the
preliminary PH Project Budget for each FY, which identifies the projected capital repair and
replacement needs of the PH Project, together with anticipated funding sources for the 50-year
term of the project, and explains any variances from the Capital Repair and Replacement Plan
for the prior FY.
Change of Occupancy Maintenance—Maintenance and repair (M&R) in units when occupancy
changes. Change of occupancy maintenance includes interior painting; repairing floors, walls
196 AFI32-6000 18 MARCH 2020
and ceiling finishes; and repairing electrical and plumbing fixtures and cleaning. Note: For 3
years following beneficial occupancy after a P-713 whole house project has been completed,
only minor M&R is allowed.
Civilian Employee—U.S. federal civilian paid from any DoD component, appropriated funds or
non-appropriated funds.
Child—Includes:
a. A natural child of the member by birth.
b. A stepchild of the member (except that such term does not include a stepchild after the
divorce of the member from the stepchild’s parent by blood).
c. An adopted child of the member, including a child placed in the home of the member by a
placement agency for the purpose of adoption.
d. A foster child legally placed with the member, dependent on the member for support, and
member is not receiving financial assistance to care for the child.
e. A ward of the Court.
f. An illegitimate child of the member if member parentage is established IAW Air Force criteria.
Climate Controlled Warehouse—Heating, Ventilation, and Air Conditioning systems that
provide climate control to prevent damage to furnishings by extreme temperatures or
humidity. Typical systems used are heating and ventilation for the warehouse with a series of
ceiling-hung unit heaters and through-the-wall thermostat controlled exhaust fans. More
stringent climate control measures may be required for bases located in areas subject to
climatic extremes i.e. if that cannot be accomplished without air conditioning, than air
conditioning would be a requirement.
Command Positions—Command positions include: commanders and vice commanders of
MAJCOMs (if not designated as SCP); commanders and vice commanders of numbered Air
Forces, centers, and wings; installation group commanders and their deputies; and installation
and MAJCOM CCMs. MAJCOM commanders may require members filling command positions
to reside on the installation as a condition of assuming the position.
Command-Sponsored Dependent—A dependent entitled to travel to OCONUS commands at
government expense and endorsed by the appropriate military commander to be present in a
dependent status.
Commuting Distance—Distance from the installation that can normally be traveled by a person
during rush hour traffic (one way) in either 60 minutes or 20 miles or within other limits to
satisfy mission requirements.
Complainant—A military member of the armed forces (or authorized dependent designated by
the military member) or a civilian employee of DoD (or authorized dependent designated by the
civilian employee) who submits a complaint of discrimination.
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Compliance Checklist—Microsoft Excel tool that catalogues all compliance tasks by transaction
documents and divides oversight responsibilities into Base, AF Portfolio Management and
project owner tasks in order to identify all transaction document criteria that require
Government oversight.
CONUS (Continental United States)—The 48 contiguous states and District of Columbia.
Conversion—A change in use of a FH facility requiring a permanent change of category code on
real property inventory records from a FH unit to a non-FH facility category code.
Demographics (or Target Demographics)—Approved distribution of end-state privatized
housing units broken out by bedroom type and military pay grade.
Department of Defense (DoD)-Sponsored Civilian Employee—Non-DoD civilian who is essential
to mission accomplishment and is located at the installation as a result of direct or indirect
sponsorship by a DoD Component (e.g., American Red Cross personnel, contract technicians,
bank managers and others as determined by the Commander).
Dependent Service Members—The term “dependent” is defined by 37 U.S.C. §401, and for
service members any of the following individuals are a dependent: Service member's spouse;
unmarried child, adopted child, or step child under age 21; child that is under 23 years of age
and enrolled full time in an institution of higher education; or child regardless of age, is
physically or mentally incapable of self-support; or parent who qualifies under JTR definitions
and 37 U.S.C. §401.
Dependent Government Civilian Employees—The term “dependent” is defined by 37 U.S.C.
§401 and for government civilian employees, it includes the following:
a. Employee’s spouse. Any individual who is lawfully married (unless legally separated),
including an individual married to a person of the same sex who was legally married in a state
or other jurisdiction (including a foreign county), that recognizes such marriages, regardless of
whether or not the individual’s state of residency recognizes such marriages. The term
“spouse” does not include individuals in a formal relationship recognized by a State, which is
other than lawful marriage. It also does not include individuals in a marriage in a jurisdiction
outside the U.S. that is not recognized as a lawful marriage under U.S. law;
b. Employee’s domestic partner;
c. Children of the civilian employee, of the civilian employee’s spouse, or of the civilian
employee’s domestic partner who are unmarried and under age 21 years, or child is under 23
years of age and enrolled full time in an institution of higher education; or child who, regardless
of age, are physically or mentally incapable of self-support.
d. Dependent parents (including step and legally adoptive parents) of the civilian employee, of
the civilian employee's spouse, or of the civilian employee’s domestic partner who qualify
under JTR definitions and 37 U.S.C. §401.
198 AFI32-6000 18 MARCH 2020
Designated Housing—Housing identified and permanently designated for use by incumbent of
specific position and specific pay grade groups. Designation for specific positions, such as K&E
and CCMs requires Commander’s approval.
Discrimination—An act, policy or procedure that arbitrarily denies equal treatment in housing
because of race, color, religion, sex, national origin, age, handicap, or familial status to an
individual or group of individuals.
Diversion—Temporary change in the designated use of a facility, normally not to exceed 3
years. Diversion requires a real property inventory record annotation of the applicable
temporary facilities construction category code, but does not change category code on real
property inventory records.
Dormitory—UH facility constructed and designated for use by permanent party E-1 through E-3
and E-4 with less than three Years of Service.
Dorms—4-Airmen (D4A)—Includes:
Dorms-4-Airmen (New Construction) or “D4A-N”—UH facility configuration that provides a
module with four separate living/bedroom areas with private bathrooms and a shared area that
include socialization, kitchen, laundry, and utility space.
Dorms-4-Airmen (Renovation) or “D4A-R”—UH facility configuration that provides a module
with up to four separate living/bedroom areas with private bathrooms and a shared area that
include socialization, kitchen, laundry, and utility space. The two, three, and four-room
modules are developed for a cost effective solution based on the existing building and module
configuration.
Duration of Tour—The length of time a Service member will be on assignment to perform duty.
Furnishings issued as “Duration of Tour” will remain with the Service member during the entire
period of time they are assigned to the installation location.
Dwelling—Single structure or part of a multiple-family building, including carport, garage,
driveway, or other associated parking; grounds; patio; privacy fence; utility service lines; and
other structures associated with that unit.
Economic Analysis—A systematic method for quantifying the costs and/or benefits of
alternative solutions for achieving an objective to find the most cost-effective (economical)
solution. It provides a structured method to identify, analyze and compare costs and benefits
of the alternatives.
Eligible Civilian Employee—Includes:
a. CONUS. A US federal civilian incumbent of a designated K&E position required to reside on
the installation as a condition of employment.
b. OCONUS. A US federal civilian employee, recruited from CONUS on a transportation
agreement, or recruited locally under an employment agreement, entitled to travel or return to
CONUS at government expense and is (1) authorized to be joined or accompanied by
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dependents, (2) authorized to be assigned to FH according to Chapter 3 and (3) authorized
civilian living quarters allowance or non-appropriated funds employee authorized housing.
Environmental Baseline Survey—Current environmental condition of facility or location being
assessed before assigning real property responsibility.
Excess Housing—Adequate FH that is within established Housing Requirements and Market
Analysis requirements but is not immediately needed (no one is on waiting list) for personnel
assigned or attached to the installation for FH support.
Exterior Appurtenances—Facility, system, or component outside the living area of the FH unit,
such as garages, carports, patios, decks, porches, and fences.
Extraordinary Costs and Expenditures—Expenses for work on any privatized house that exceed
normal operations, Maintenance and Repair or replacement of an item within its expected
service life, including work that primarily benefits a tenant and is not necessary for the safe
utilization, functionality or habitability of the facility, as intended. Extraordinary costs are
typically, but not necessarily limited to changes, alterations or expansions to the physical layout
of a dwelling, services or service levels not included in the accepted proposal, chattel replaced
or services provided before the end of their useful life, excluding damaged or repaired items
and charged to the tenant. Extraordinary costs exclude all routine O&M activities.
Facility Condition Index—One of two scoring systems within the BUILDER-SMS database.
BUILDER-SMS calculates the score by evaluating work items (repair and renewal costs) with the
Plant Replacement Value. (Building Condition Index is the other scoring system within the
BUILDER-SMS database.)
Family Housing (FH)—On-base and off-base government-owned, -leased and -controlled
residential dwellings provided for eligible military and civilian members and their families.
NOTE: In some foreign areas housing is owned by the host nation and controlled by the U.S.
government.
First Sergeant rooms—Designated permanent party UH rooms, diverted for use by first
sergeants or squadron commanders to provide temporary accommodations to a member
involved in extraordinary situations (such as domestic altercations) for a total period NTE 72
hours.
Foreclosure Action—For purposes of this instruction, a legal action taken by the homeowner to
dispose of their property when foreclosure is pending, or an action taken by a legal authority
against the homeowner to foreclose against the property, either of which results in legal notice
to the military member or dependent that the rental property is no longer available for
continued rent by the current military member or dependent.
Foreign Exchange Personnel—Military or civilian official of a foreign government (DoD
equivalent) assigned to a DoD component IAW the terms of an exchange agreement who
perform official duties for the DoD component. For additional clarification, see DoDD 5230.20.
200 AFI32-6000 18 MARCH 2020
Foreign Military Personnel—Non-U.S. military personnel, including liaison personnel, assigned
to a tour of duty to a U.S. Government installation or unit.
Foreign Military Trainee—Foreign personnel receiving training from the U.S. military under
Foreign Military Sales, International Military Education and Trainee and similar Security
Assistance Trainee Programs.
Foreign OCONUS—All foreign locations except Alaska, Hawaii, Guam, Commonwealth of Puerto
Rico and U.S. territories and possessions.
Frocked—Member receives and is allowed to wear a rank prior to officially receiving the
financial benefits of the rank.
Full Joint Travel Regulations (JTR)—Total household shipping weight entitlement.
General Officer Quarters (GOQ)—FH unit assigned to a GO (including those frocked to O-7) or
civilian GO-equivalent, and includes grounds, walks, driveways, other paved areas, and
structures on the grounds for the exclusive use of the residents.
Government-Controlled Housing—Family Housing and Unaccompanied housing that the Air
Force owns, leases, obtains by permit, or otherwise acquires. This does not include Privatized
Housing.
Government-Owned Housing—Housing units acquired by the Air Force through country-to-
country agreements, transfer from other military services, or constructed with MFH MILCON
funds.
Government quarters—FH and UH units that DoD owns, leases, obtains by permit, or otherwise
acquires.
Government-Wide Purchase Card (GPC)—A government credit card, with established single and
monthly dollar limits and issued to a cardholder and which identifies the approving official
responsible for verifying, certifying and submitting monthly e-statements.
Grouped Project—Air Force Privatization Project containing multiple Air Force Bases under one
project owner and one set of legal documents.
HAF AFCEC PgMP—The HAF and AFCEC Program Management Plan for Program Execution,
Management Controls, summarizes and updates the controls in place to manage the MILCON
execution program. Available on the Whole Building Design Guide website.
Hardship—Unique and unusual circumstances that, in the judgment of the Commander,
imposes an extraordinary burden on a member not normally encountered by other members of
similar grade at that installation.
High Value—Items have value of $2,500 or more (i.e., large screen television, pool table).
Hospitality rooms—Permanent party UH rooms, diverted for use as temporary
accommodations for unaccompanied eligible personnel arriving and departing the installation
during non-duty hours.
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Housing Flexibility—Reference to Title 37 United States Code, Section 403a “Housing Treatment
for certain members of the armed forces, and their spouses and other dependents, undergoing
a permanent change of station within the United States” as implemented by DoDI 1315.18 with
housing allowance waiver implementation through JTR, par. 100915.
Independent Duty (ID) Personnel—A member operating and subsisting far enough away from
the parent Service to preclude reasonable expectation of facilities (including housing) support
by the parent Service.
Interagency Support Agreement (ISA)—Host-tenant support agreement established between
the Air Force and another federal agency.
Inter-service Support Agreement (ISSA)—An agreement used to establish the material or
services one government agency/Service has agreed to provide another government
agency/Service, and any remuneration, if required, agreed upon between the government
agencies. A DD Form 1149 and/or a Military Interdepartmental Purchase Request (MIPR) are
the most common ways of placing an obligation against the ISSA.
Involuntarily Separated Personnel—Service member who has family members but qualifies for
occupancy of UH because either or both of the following apply: FH is not programmable for the
member regardless of desire to be accompanied; or member is assigned to a location not in
CONUS, Alaska, or Hawaii where dependents are not authorized or delayed arrival of
dependents is required.
Lease Point—Authority to lease housing units. One lease point may represent authority to
lease one unit or a number of units.
Limited Joint Travel Regulations (Limited JTR)—Partial (usually 25 percent) household goods
shipping weight; also referred to as “restricted” JTR.
Living Quarters Allowance (LQA)—A housing allowance for eligible DoD civilians assigned to
OCONUS areas who reside in the local community.
Loaner Kit—Set of temporary furnishings provided to members awaiting arrival of personally
owned household goods (OCONUS only).
Lockbox Agent—Official who establishes and maintains the Accounts and Subaccounts IAW the
terms of the Agreement and accepts all cash, cash equivalents, instruments, investments and
other securities to be delivered to or held by the Lockbox Agent pursuant to the terms of the
Agreement, and from such cash, cash equivalents, instruments, investments and other
securities, makes deposits, releases and transfers contemplated by the Agreement as and when
specified IAW the terms of the Agreement.
Lodging—Temporary visitor quarters (VQ) for travelers, which includes visiting officer quarters,
visiting Airman quarters, and TLF.
Management Review Committee (MRC)—Informal, asset-level mechanism to facilitate
discussion of post-transaction closure issues and administrative matters, including, but not
limited to, routine development and operations, tenant relations, quality of service, quality of
202 AFI32-6000 18 MARCH 2020
safety, tenant referral issues, budget approval recommendations, capital reinvestment
expenditures and possible changes to the transaction documents.
Member Account File—File containing documents on the issuance of furnishings to personnel
authorized furnishings
Military Necessity—Military considerations that, in the judgment of the Commander, require an
individual to live in government-owned or controlled quarters for completion of essential duties
that cannot be deferred or scheduled for normal duty hours. When military necessity is
invoked by the Commander for purposes of assigning personnel to government housing, the
nature and the reasons for the military necessity must be specified. Conservation of BAH or
other funds is not a basis for a determination of military necessity.
Morale Visits—A visit to the dorms by installation leadership to enhance quality of life and to
improve morale of residents. Morale visits are not dormitory inspections.
Negligence—Failure to act as a reasonably prudent person would act under similar
circumstances. Failure to comply with existing laws or regulations may be considered as
evidence of negligence.
Net Floor Area—Generally, living area within exterior walls, excluding unfinished basements or
attics, utility service space or bulk storage (in place of a basement), attic, laundry rooms,
garage, carport, open or screened porches, decks, and stairwells; in multifamily dwellings,
excludes common stairwells, halls, entries, and other common areas.
Net Living Area—For Unaccompanied Housing only, within the private living suite, apartment,
module, the area of the space designed as the “bedroom” or sleeping space plus adjoining
circulation space used to access the bathroom, the closet, or the entrance to the suite,
apartment, module from the shared community circulation space within the Unaccompanied
Housing facility.
Net Square Feet—Net Square Feet or Net Square Footage in Unaccompanied Housing is
calculated in accordance with DoDM 4165.63 which states: “The floor space in square feet
within the interior face of full height walls of a room(s) with no deductions for furnishings, door
swings, sinks, installed cabinets and countertops, heating and cooling system components, or
exposed vertical pipes. Net SF of a bedroom does not include the area of a closet.”
Neutral Color—Neutral colors such as beige, taupe, or off-white in a light to medium range that
provide a flexible background that can integrate with the decor of successive residents.
Non-Dwelling Units—Non-dwelling units are communal facilities directly associated with a
housing area, or facilities outside a housing area, that solely support family housing. Examples
include roads, common-use parking areas, bus shelters, playgrounds, common-use walks, utility
mains and family housing management offices and shops.
Non-Foreign OCONUS—Areas outside the 48 contiguous states and District of Columbia,
including Alaska, Hawaii, Guam, Commonwealth of Puerto Rico and U.S. territories and
possessions.
AFI32-6000 18 MARCH 2020 203
Non-Serialized Assets—Appliances, such as a small handheld kitchen appliance, or individual
item of furniture not containing a unique identifying number or group of numbers, used in
eMH.
OCONUS (Outside the Continental United States)—All areas outside CONUS (includes foreign
and non-foreign locations).
Overseas—Foreign OCONUS locations.
Permanent Change of Station (PCS)—Relocation due to change in duty station.
Permanent Duty Station (PDS)—Location of official permanent duty assignment.
Permanent Party Personnel—Personnel assigned or attached to an installation in a permanent
change of station status.
Pilferable Items—Items which are easy to pilfer such as televisions, DVD Players and microwave
ovens.
Pipeline Student Dormitory—A facility specifically constructed and designated for use by non-
prior service members attending technical training school (Category Code 721313).
Pipeline Student—Synonymous with non-prior service (NPS) student.
Prestige Housing—FH units designated for all E-9s at an installation meeting standards in the Air
Force Family Housing Guide for Planning, Programming, Design and Construction. .
Privatized Housing—Housing units acquired through the Military Housing Privatization Initiative
(MHPI) authorities provided in 10 U.S.C. §§ 2871-2885.
Project Documents—Documents issued or executed by the Lessee/Borrower and the
Government in connection with the Project, including but not limited to; Solicitation, Design-
Build Agreement, Property Management Agreement, any service contracts, Selected Proposal,
Lease of Property, Final Plans, Lockbox Agreement, Agreement to Share Proceeds, Intercreditor
Agreement, any use agreement, the Operating Agreement, and payment and performance
bonds. The project Documents do not include the Direct Loan Documents.
Project Owner (PO)—Refers to the non-Government/private industry owner and operator of
privatized family housing units.
Readily Removable Communications Equipment—Mission-essential equipment that can be
unplugged and removed and is dependent on, but not a part of, installed infrastructure, such as
fiber optics cable.
Real Property Installed Equipment (RPIE)—Government-owned appliances installed in FH and
accounted for on BCE real property records.
Recovering Service Member (RSM)—A member of the military services who is undergoing
medical treatment, recuperation, or therapy and is in an inpatient or outpatient status, who
incurred or aggravated a serious illness or injury in the line of duty, and who may be assigned to
204 AFI32-6000 18 MARCH 2020
a temporary disability retired or permanent disability retired list due to the Military
Department’s disability evaluation system proceedings.
Reinvestment Account—Account used by the PH project owner to fund revitalization of existing
housing assets.
Report of Survey (ROS)—Official report of facts and circumstances supporting an assessment of
financial liability for the loss, damage, or destruction of Air Force-controlled property. It serves
as the basis for a government claim for restitution for the loss or damage against a person,
state, territory, or activity.
Restrictive Sanctions—Action imposed against an agent and facility by the Commander to
prevent DoD personnel from residing in or entering into a new lease or purchase agreement
with an owner, agent or manager of a housing facility found to have discriminated against DoD
personnel.
Scored Cost—Government funds obligated at contract signing IAW the Federal Credit Reform
Act of 1990 to meet the Government legal obligations under the terms of the contract.
Semiprivate kitchen—Shared kitchenette within UH module
Seniority—Relative position of members, based on grade, date of rank, length of service, and
date of birth.
Serialized Assets—A unique, identifying number or group of numbers and letters assigned to an
appliance or individual item of furniture, used in eMH.
Service Dog—Any dog that is individually trained to do work or perform tasks for the benefit of
an individual with a physical or mental disability. The dog is trained to respond to a verbal
command or condition of the owner. The work or tasks performed by the service dog must be
directly related to the individual’s disability. Other species of animals, whether wild or
domestic, trained or untrained, are not service dogs for the purposes of this definition. Dogs
that are “in training” or whose sole function is to provide emotional support, comfort, therapy,
or companionship are not service dogs. See 28 CFR Part 35.
Space Available—Designation for unmarried E-4s with three Years of Service and above
personnel (including officers) and unaccompanied personnel (including officers) who are
voluntarily separated. UH is not programmed for this category; however, excess rooms may be
assigned to space available individuals on a voluntary basis.
Space Required—Designation for unaccompanied personnel in grades E-1 to E-3 and E-4 with
less than three Years of Service, unaccompanied members in all grades considered Priority 1,
unaccompanied members in all grades assigned to dependent restricted area and E-4s with
more than three Years of Service and above (includes officers) who have been approved as part
of the requirements in a constrained housing location. UH is programmed to house all space-
required personnel on base.
Student Housing (Pipeline)—Students directly out of basic training in an initial skills formal
course. Term is synonymous with non-prior service (NPS) student
AFI32-6000 18 MARCH 2020 205
Surplus Housing—Housing units that have been determined to be no longer needed to satisfy
family housing requirements as determined by the Housing Requirements and Market Analysis.
Surplus UH—UH in excess of the requirements as defined by the Housing Requirements and
Market Analysis.
Tenant Lease Agreement—Residential agreement between the Landlord (as project owner) and
Tenant for use and occupancy purposes.
Transaction Documents—Bond/Loan Documents, Government Loan Documents, Government
Documents, Credit Enhancer Documents, Reserve Account Contract Documents and Project
Documents.
Unaccompanied Training Facilities—Housing facilities, including those to accommodate basic
enlisted military training (Airmen Training Complex), Non-Prior Service Students attending
initial skills training (pipeline students), Officer Training School (including AFROTC Field Training
dormitories), and Cadet Dormitories at the United States Air Force Academy.
Uniformed Services—The U.S. Army, Marine Corps, Navy, Air Force, Space Force, Coast Guard,
Public Health Service Commissioned Corps (PHSCC), and National Oceanic and Atmospheric
Administration Commissioned Officer Corps (NOAA Corps).
Unit Integrity—Concept of designating rooms in the same dormitory facility, on the same wing
or floor, and assembled together in a facility for the exclusive use of a specific group. In
instances where space is not available in one dormitory for an individual group, the additional
required rooms must be assembled together in the nearest dormitory possible. Focus to the
extent possible will remain on the squadron level, but assignment at the group level complies
with unit integrity policies and principles. May only be implemented if it does not increase
room requirements or operational costs.
Voluntarily separated—Member, for whom FH would otherwise be programmable, elected for
any reason not to be accompanied by dependents.
Waiting List—List of qualified housing applicants waiting to occupy housing.
206 AFI32-6000 18 MARCH 2020
Attachment 2
FAMILY HOUSING ELIGIBILITY CRITERIA
Table A2.1. Family Housing Eligibility Criteria
RULE
PERSON IS
AND
AND
COMMANDER
MAY
1
Incumbent of SCP,
command or K&E position
Required to reside on
base
Housing
available
Assign housing; do
not hold housing
more than 90 days
awaiting arrival
Priority 1
Permanently assigned or
attached to installation,
including Independent Duty
(ID) personnel, authorized
with-dependent BAH,
accompanied or will be
joined by family members
within 30 days (dependent
college students excepted)
Mil-to-mil when jointly
assigned to the installation.
OCONUS
Mil-to-mil members serving
an accompanied tour in the
area
Eligible for FH
Housing
available
Assign housing
Priority 2
Unable to obtain
community housing
due to discriminatory
practices
Housing
available
Assign housing.
Priority 2
Assigned in PDS
location, accompanied
or authorized to be
joined by command-
sponsored dependent
Housing
available
Assign housing
Priority 2
2
National Guard and reserve
personnel (all Services) on
activated component status
Eligible for FH
Housing
available
Assign housing
Priority 2
3
CONUS
Eligible civilian employee
paid from appropriated
funds (includes Alaska,
Hawaii and US territories)
and not authorized LQA
Is K&E and required
to live on base as a
condition of
employment
Housing
offered
and
employee
elects to
occupy
Assign housing
Employee pays
rental charge
based
on fair market
rental rate
Priority 1
AFI32-6000 18 MARCH 2020 207
funded with appropriated
funds
OCONUS
Eligible civilian employee
paid from appropriated
funds and is authorized
LQA funded with
appropriated funds
Is K&E and required
to live on base as a
condition of
employment
Housing
offered
and
employee
elects to
occupy
Assign housing
Employee forfeits
LQA
Priority 1
3
Cont.
OCONUS
Eligible civilian employee
paid from appropriated
funds is authorized LQA
funded with appropriated
funds
AF determines that
within private
community housing,
appropriate and
adequate housing,
support services and
facilities do not exist,
are not readily
available or may not be
used without
restrictions;
or
*Installation
Commander
determines housing is
excess to the needs of
military personnel
assigned, attached to
the installation, or in
the area
Housing
offered
and
employee
elects to
occupy
Assign housing
Employee forfeits
LQA
Priority 2
208 AFI32-6000 18 MARCH 2020
OCONUS
US federal civilian employee
paid from appropriated
funds or non-appropriated
funds and not authorized an
LQA funded with
appropriated funds
AF determines that
within private
community housing,
appropriate and
adequate housing,
support services and
facilities do not exist,
are not readily
available or may not be
used without
restrictions;
or
*Installation
Commander
determines housing is
excess to the needs of
military personnel
assigned, attached to
the installation, or in
the area
Housing
offered
and
employee
elects to
occupy
Assign housing
Employee pays
rental equal to
DoD civilian
employee of
equivalent grade
Priority 2
3 Cont.
OCONUS
DOD-sponsored civilian
employee not paid from
appropriated funds or non-
appropriated funds, and not
authorized LQA funded
with appropriated funds (see
Rule 6 for American Red
Cross)
*Installation
Commander
determines housing is
excess to the needs of
military personnel
assigned, attached to
the installation, or in
the area
Housing
offered
and
employee
elects to
occupy
Assign housing
Employee pays
rental equal to
DoD civilian
employee of
equivalent grade
Priority 3
4
Public Health Service; U.S.
Coast Guard; (NOAA);
other federal (non-DoD)
agency member (receives
housing allowance)
Assigned to same or
adjacent base
Housing
available
Assign FH on same
basis as Air Force
personnel of
comparable grade
pays rental equal
to BAH of
equivalent grade
Priority 2
5
Family member of eligible
military member, including
members on UDR tour
Member is assigned to
UDR tour and family
member is eligible to
apply for FH; member
has approved follow-on
or home basing
assignment
Housing
available
Assign housing at
the approved
follow on or home
basing assignment
location
Priority 2
AFI32-6000 18 MARCH 2020 209
6
American Red Cross K&E
On duty in CONUS,
including Alaska
Hawaii, and US
Territories
Housing
offered
Assign housing on
same basis as DoD
civilian employees.
Employee pays
rental equal to
DoD civilian
employee of
equivalent grade
(Note 1)
Priority 2
6
Cont.
American Red Cross Deputy
Manager, Senior Station
Manager, Station Manager,
and Assistant Station
Manager
On duty at OCONUS
locations Attachment 3,
Table A3.2
Housing
available
Assign housing on
same basis as DoD
civilian employees
American Red
Cross employees
listed in
Attachment 3,
Table A3.2 do not
pay rental charges
Priority 2
American Red Cross full-
time employee
On duty in CONUS
and OCONUS
Housing
available
Assign housing on
same basis as DoD
civilian employees.
Employee pays
rental equal to
DoD civilian
employee of
equivalent grade
Priority 3
210 AFI32-6000 18 MARCH 2020
7
Foreign exchange and
foreign liaison personnel
assigned to installation
Authorization to
housing is specified in
Nation-to- Nation
support agreement or
Letter of Agreement
(LOA)
Housing
available
Assign FH on same
basis as Air Force
personnel of
comparable grade
(Note 1). Pays rent
according to the
nation-to-nation
support agreement
or LOA
Priority 2
8
Foreign liaison personnel on
official duty from parent
nation
No authorization to
housing specified in
employment or
military assignment
Excess
housing
available
Make FH
available. Pays
rental equal to
BAH of equivalent
grade (Note 1).
Priority 4
9
Foreign Military Sales
trainee, International
Military Education and
Trainee, and Security
Assistance Training (SAT)
Personnel
No authorization to
housing specified in
employment or
military assignment
Excess
housing
available
Make FH
available. Pays
rental equal to
BAH of equivalent
grade
Priority 4
10
Non-U.S. military member
or employee assigned to
OCONUS Air Force
installation
Authorization to
housing specified in
employment or
military assignment
Housing
available
Assign housing at
rental rate
specified in host
nation treaty or
support agreement
Priority 2
Non-U.S. military member
or employee assigned to
OCONUS Air Force
installation
No authorization to
housing specified in
employment or
military assignment
Excess
housing is
available
Assign housing at
approved rental
rate based on Air
Force personnel of
comparable grade
Priority 4
11
Mil-to-mil assigned to same
or adjacent base and reside
jointly
Neither spouse has
dependents in their
own right
Eligibility
rests with
either
member
Authorize joint
occupancy at only
one location
Priority 2
AFI32-6000 18 MARCH 2020 211
Both spouses have
dependents in his/her
own right
Eligibility
rests with
either
member
Authorize only one
house at only one
location for both
spouses and
dependents (Note
2)
Priority 2
12
Mil-to-mil who do not reside
jointly
Neither spouse has
dependent
Ineligible
for FH
Do not assign
Mil-to-mil legally separated
and residing at same base
Both spouses have
dependents in their
own right
Eligibility
rests with
either or
both
members
with legal
custody of
dependents
(Notes 3
and 4)
Authorize FH for
either or both
spouses with legal
custody of
dependents, only if
divorce is pending
(Notes 3 and 4)
Priority 2
12
Cont.
Mil-to-mil legally separated
and residing at different
bases
Both spouses have
dependents in their
own right
Eligibility
rests with
either or
both
members
with legal
custody of
dependents
(Notes 3
and 4)
Authorize FH at
different
permanent duty
station (PDS)
locations for either
or both spouses
with custody of
dependents (Notes
3 and 4)
Priority 2
13
Single military member
Member has custody of
dependent and has
physical custody for
more than 6 months
per year, and
dependent shares
household
Receives
with-
dependent
BAH
Authorize FH
Priority 2
212 AFI32-6000 18 MARCH 2020
14
Unmarried Chaplains
The member’s
Command chaplain
has determined that a
FH unit is required to
perform pastoral or
professional duties
Assigned
to
installation
Assign housing.
Limit occupancy
to one unit per
installation when
waiting list exists
for same category
of housing. Shared
occupancy may be
used on voluntary
basis when more
than one
unmarried
chaplain of the
same gender are
assigned to
installation
Priority 2
15
Unaccompanied pregnant
member
Member is within 60
days of scheduled
delivery
Excess
housing is
available
Assign to FH
Priority 4
No excess
housing is
available
Place on waiting
list and bypass
until birth of child
Priority 2
16
Member pending marriage;
member may apply for FH
within 60 days of scheduled
marriage
Provides proof of
marriage
Housing
available
Authorize FH
Priority 2
*Provision does not include surplus housing. See Attachment 1, Terms for “Excess
Housing” and “Surplus Housing” definitions.
NOTES:
1. Foreign military personnel pay rental amount equal to the BAH rate of the comparable
U.S. military personnel grade. Once established at the beginning of the tour of duty, do not
increase the monthly rental charges during the tour regardless of whether the foreign
officer is promoted or U.S. officers receive an increase in BAH.
2. Entitlement to BAH for either/or both members is governed by DoD 7000.14-R, DoD
FMR, Volume 7A, Chapter 26, and 37 U.S.C. 403.
3. Both members are authorized housing if each member has dependents in his or her own
right.
4. If members have joint custody of common dependents, only the member collecting the
with-dependent rate BAH is entitled to FH.
AFI32-6000 18 MARCH 2020 213
Table A2.2. Bedroom Authorization Based on Grade for Government-controlled Family
Housing (FH) Categories and Bedroom Eligibility for Privatized Housing.
HOUSING
CATEGORY
GRADE/RANK
2 BR
3
3 BR
4 BR
5 BR
2
General Officer
0-7 thru 0-10/ General Officer
X
X
Senior Grade Officer
O-6/Colonel
X
X
Field Grade Officer
O-4, O-5, W-4, W-5/Lt. Colonel,
Major, Chief Warrant Officer 4 & 5
X
X
X
Company Grade
Officer
O-1 thru O-3, W-1 thru W-3
Captain and below; Chief Warrant
Officer 3 & 2 and Warrant Officer
X
1
X
X
X
Prestige Housing
E-9/ Command Chief Master Sergeant
(CCM)
4,5
X
X
Prestige Housing
E-9/ Chief Master Sergeant
5
X
X
X
Senior NCO
E-7, E-8/ Senior Master Sergeant
Master Sergeant
X
X
X
Junior NCO/Junior
Enlisted
E-1 thru E-6; Technical Sergeants thru
Basic Airmen
X
X
X
X
NOTES:
1. If available in these categories.
2. If available in grade category, base five-bedroom entitlement on number of dependents.
3. Member entitled to two-bedrooms is placed on two-bedroom waiting list but may request
one-bedroom unit, when available.
4. See AF/CCC approved list.
5. CCMs and other E-9 positions approved as K&E are entitled to a four-bedroom unit. All
other E-9s are eligible for three or four bedroom housing based on family size and
composition.
Table A2.3. Bedroom Requirements Based on Family Size and Composition.
DEPENDENTS
BR AUTH
Spouse and/or one dependent
2
Two dependent children, except as follows:
When one is 10 years or older
When one child is 6 years or older and opposite gender
2
3
3
Three dependent children, except as follows:
When two are 10 years or older
When one is 10 years or older, one is 6 years or older and opposite gender
of youngest
3
4
4
214 AFI32-6000 18 MARCH 2020
Four dependent children, except as follows:
When one is 10 years or older
When one is 6 years or older, and opposite gender of other three
When two are 6 years or older and opposite gender, and other two same
gender
When two are 10 years or older and one is 6 years or older and opposite
gender of youngest
3
4
4
4
4
Five dependent children, except as follows:
Two or more 10 years or older
One 10 years or older, one 6 years or older and opposite sex of the other
three
4
5
5
Table A2.4. Other Eligible Tenants and Category
When to Offer Leases to
Other Eligible Tenants
Category
Other Eligible Tenants
When occupancy drops below
98 percent and until occupancy
returns to 98 percent
Category 1
Other Active Duty members of the
Uniformed Services/Families
Category 2
National Guard and Reserve Military
Members/Families (See Note below)
Category 3
Federal Civil Service employees, including
Non Appropriated Fund, Defense Commissary
Agency and AAFES personnel
Category 4
Retired Military Members/Families
Category 5
Retired Federal Civil Service
Category 6
DoD Contractor Permanent Employees (US
citizens)
Upon 90 consecutive days of
occupancy below 95 percent
Category 7
General Public
Note: Within Category 2, first priority should be given to National Guard and Reserve Key and Essential
positions including Wing, Group and Squadron Commanders and Command Chief Master Sergeants assigned
to a tenant organization on the installation. Dual status individuals (Air Reserve Technicians and National
Guard Technicians) will be prioritized based on military rank unless otherwise stated in project transaction
documents.
AFI32-6000 18 MARCH 2020 215
Attachment 3
CIVILIAN ELIGIBILITY FOR HOUSING ASSIGNMENT
Table A3.1. Housing Category for Civilian Assignment
Housing
Category
NSPS
Grade
General
Schedule
(GS)
Senior
Executive
Service
(SES)
Teacher
(20
U.S.C. §
902-907)
American
Red
Cross
Non-
appropriate
d Fund
Employee
Wage
Grade
System
GOQ
*
SES-1–6
*
Division
Director
NF 6
*
SOQ
GS 15
*
*
Far East &
Europe
Strategic
Planning
Officer; Deputy
Director;
Division
Manager.
*
*
Field
Grade
GS 12-14
*
Schedule
K
Teaching
Principal,
Schedule
L
Regional
Program
Director;
Regional
Program
Manager;
Regional
Program
Specialist
NF 5
NF 4
WS14-19
WL15 &
Production
Support
Equivalent
Company
Grade
GS 07-11
*
*
NF 3
WS8-
WS13
WL6 -
WS14
WG12-
WS15 &
Production
Support
Equivalent
Senior
NCO
GS 06
*
*
*
WS1-WS7
WL1-WL5
WG9-
WG11
NCO
GS 01-05
*
*
NF 1, NF 2
WG1-
WG8
216 AFI32-6000 18 MARCH 2020
Table A3.2. - American Red Cross Positions Authorized Housing in OCONUS.
Installations
Division
Director
Far East
&
Europe
Strat
Planning
Officer
Deputy
Director
Division
Manager
Regional
Program
Director
Regional
Program
Manager
Regional
Program
Specialist
Ramstein AB, GE
1
1
1
1
Spangdahlem AB,
GE
1
1
Aviano AB, IT
1
RAF Lakenheath,
UK
1
RAF Mildenhall,
UK
1
Yokota AB, JP
1
1
Kadena AB, JP
1
1
Camp Butler, JP
1
1
Misawa AB, JP
1
1
Osan AB, Korea
1
AFI32-6000 18 MARCH 2020 217
Attachment 4
SPECIAL COMMAND POSITION (SCP) DESIGNATION AND APPROVED AIR
FORCE POSITIONS
A4.1. OSD (DA ODCMO) designates a small number of general and flag officer and civilian
positions as SCPs which establishes an authorization for additional furnishings and
amenities in government-provided and privatized housing. These designations are only
extended when it is absolutely necessary.
A4.1.1. Incumbents of SCPs act as hosts on behalf of the U.S. Government at official and
social entertainment activities for foreign or U.S. Dignitaries, high-ranking government or
military officials, and outstanding members of the business, industrial, labor, scientific, and
academic communities.
A4.1.2. SCP designation generally should be limited to O-10 general officer positions, select
key senior command positions outside the continental United States, and, in certain instances,
the head position at major DoD education institutions.
A4.1.3. The official SCP list is maintained by OSD(HRD) and published on line at
https://whsportal.osd.mil/HRD/MILPERS/default.aspx.
A4.1.4. The following Air Force-specific special command positions have been approved by
OSD:
O-10, Chief of Staff, U.S. Air Force.
O-10, Vice Chief of Staff, U.S. Air Force.
O-10, Commander, Pacific Air Forces.
O-10, Commander, U.S. Air Forces in Europe.
O-10, Commander, Air Combat Command.
O-10, Commander, Air Force Materiel Command.
O-10, Commander, Air Force Global Strike Command
O-10, Commander, Air Mobility Command.
O-10, Commander, Air Force Space Command.
O-09, Commander, Air University.
O-09, Superintendent, U.S. Air Force Academy.
O-09, Deputy Commander, United Nations Command & US Forces Korea (7th Air Force).
E-9, Chief Master Sergeant of the Air Force.
A4.1.5. Other non-Air Force Service SCP positions and joint SCP positions may be supported
at Air Force installations.
A4.1.6. The 11 WG/LRS supports non-Air Force SCPs assigned to Air Force installations.
Ensure items provided to the non-Air Force SCP by their primary Service are considered before
issuing additional items. (T-1)
Attachment 5
FURNISHINGS AND AMENITIES ALLOWANCES GENERAL OFFICER QUARTERS
(GOQ)
218 AFI32-6000 18 MARCH 2020
The following is a list of GOQ furnishings that may be provided to support frequent, official
entertainment for SCP incumbents and for non-SCP GOs, Brigadier General selects, O-6
Installation Commanders, and GO civilian equivalents (Senior Executive Service). SCP items are
subject to a $10,000 annual and $40,000 5-year cost limit. Non-SCP items are subject to a
$6,000 annual and $20,000 5-year cost limit. Notes at the end of this attachment apply.
Table A5.1. General Officer Quarters Furnishings Authorizations.
Part A—Room and Outdoor Area Furnishings (Notes 1,7, 11)
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
LIVING ROOM
Sofa (3-seat or 2-seat)
As required
1
End Tables
As required
2
Coffee Table
1 per sofa
1
Upholstered chair
As required
2
Occasional table
As required
As required
Table lamp
As required
1 per table
Desk
1
1
Desk chair
1
1
Desk lamp
1
1
Bookcase
1, if not built in
1, if not built in
Ottoman
As required
1
Framed mirror
1
1
Floor lamp
As required
As required
Window treatments
As required
As required
Area rugs with required pads
As required, when installed
carpet is not present
As required, when installed
carpet is not present
Fireplace set and screen
1 per fireplace
1 per fireplace
Sound System (coverage in
entertainment areas; excludes
all bedrooms)
1
Not authorized
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
DINING ROOM
Dining table
1
1
Table Pad
1
1
Dining chair (arm)
2
2
AFI32-6000 18 MARCH 2020 219
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Dining chair (side)
As required, NTE seating
capacity of dining table less 2
dining chairs with arms
6, with additional NTE seating
capacity of dining table less 2
dining chairs with arms
China cabinet
1, if not built in
1, if not built in
Buffet
As required
1
Server
As required
1, in lieu of buffet
Serving cart (tea)
1
1
Framed mirror
1
1
Floor lamp
As required
As required
Table lamp
As required
2 per buffet
Window treatments
As required
As required
Area rugs with required pads
As required, when installed
carpet is not present
As required, when installed
carpet is not present
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
KITCHEN AREA
Kitchen table
1
Not authorized
Kitchen chair
4
Not authorized
Window treatments
As required
Not authorized
Clothing locker
1, if no closet exists
Not authorized
Step stool
1
Not authorized
Wine Rack/Shelves
As required
Not authorized
Counter stool
4
4
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
MAIN HALLWAY
Arm chair
2
2
Occasional table
As required
1
Framed mirror
1
1
Table lamp
1 per occasional table
1
Floor lamp
1
1
Window treatments
As required
As required
Area rugs with required pads
As required, when installed
carpet is not present
As required, when installed
carpet is not present
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
ENTRY WAY (FOYER)
Easy chair
As required
1
Writing desk
1
Not authorized
Desk chair
1
Not authorized
220 AFI32-6000 18 MARCH 2020
Occasional table
As required
1
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Library table
1
Not authorized
Bookcase
1, if not built in
1, if not built in
Coat rack
As required
As required
Framed mirror
As required
1
Floor lamp
As required
1
Table lamp
As required
1
Artificial plants
As required
Not authorized
Historical interior name plaque
As required, for each resident
As required, for each resident
Window treatments
As required
As required
Area rugs with required pads
As required, when installed
carpet is not present
As required, when installed
carpet is not present
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
FAMILY ROOM/DEN
Sofa (3-seat or 2-seat)
1
1
Upholstered chair
2
1
End tables
As required
2
Coffee table
1
1
Occasional table
As required
1
Desk
1
1
Desk chair
1
1
Bookcase
As required, if not built in
1, if not built in
Lateral or vertical file cabinet
1
Not authorized
Ottoman
1
1
Magazine Rack
1
1
Desk Lamp
1
1
Table lamp
As required
1 per table
Floor lamp
As required
As required
Fireplace set and screen
1 per fireplace
1 per fireplace
Window treatments
As required
As required
Area rugs with required pads
As required, when installed
carpet is not present
As required, when installed
carpet is not present
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
GUEST BEDROOM
Bed frame
As required
Not authorized
Headboard
Size and type, as required
Not authorized
Box spring
Size and type, as required
Not authorized
AFI32-6000 18 MARCH 2020 221
Mattress
Size and type, as required
Not authorized
Night Stand
1 per twin bed/2 per queen
bed
Not authorized
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Table lamp
1 per night stand
Not authorized
Wardrobe
1, if not built in or no closet
exists
Not authorized
Dresser
1
Not authorized
Dresser mirror
1 per dresser
Not authorized
Framed mirror
1, in lieu of dresser mirror
Not authorized
Chest of drawers
1, in lieu of dresser
Not authorized
Side chair
1
Not authorized
Window treatments
As required
Not authorized
Radiator Cabinet (Wood)
As required, where radiators
exist
As required, where radiators
exist
MAIN PORCH, PATIO OR DECK (Note 9)
Outdoor dining table
2
1
Umbrella, free-standing or with
base for dining table
2
1
Outdoor dining chair
6 per table
6
Patio Chair
6
4
Glider or Patio Sofa
2
1
Patio end/coffee table
2 end tables and 1 coffee table
2 end tables or 1 coffee table
but not both
Table lamp
1 per table
1 per table
Portable gas grill
1
Not authorized
Patio heater
As required
1
Furniture covers
As required
As required
Part B—China, Glassware, Flatware, Silver Service, and Table Linen (Items subject to $1,000
annual replacement allowance)
STANDARD CHINA SET (Note 2)
Crested
Non-Crested
Plate, place (charger)
24
24
Not authorized
Plate, dinner
24
24
Not authorized
Plate, fish
24
Not available
Not authorized
Plate, bread and butter
24
24
Not authorized
Plate, dessert
24
Not available
Not authorized
Plate, salad
24
Not available
Not authorized
222 AFI32-6000 18 MARCH 2020
Plate, dessert/salad
Not available
24
Not authorized
Plate, cream soup
24
24
Not authorized
Plate, luncheon
Not available
24
Not authorized
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Saucer, tea
24
24
Not authorized
Saucer, demitasse
24
24
Not authorized
Cup, tea
24
24
Not authorized
Cup, demitasse
24
24
Not authorized
Cream, soup
24
24
Not authorized
STANDARD GLASSWARE (Note 2)
Glass, highball
24
24
Not authorized
Glass, on-the-rocks
24
24
Not authorized
Flute, champagne
24
24
Not authorized
Saucer, champagne
24
24
Not authorized
Bowl, finger
24
Not available
Not authorized
Goblet, white wine
24
Not available
Not authorized
Goblet, red wine
24
Not available
Not authorized
Goblet, sherry
24
Not available
Not authorized
Goblet, water
24
24
Not authorized
Goblet, wine
Not available
24
Not authorized
Goblet, iced beverage
Not available
24
Not authorized
MISCELLANEOUS CRYSTAL AND SILVER (Note 2)
Crested
Non-Crested
Crystal Salt and Pepper Shakers
Not available
As Required
Not authorized
Dish, chaffing
Not available
As Required
Not authorized
STANDARD SILVER FLATWARE (Note 2)
Fork, oyster
Not available
24
Not authorized
Fork, salad
Not available
24
Not authorized
Fork, fish
Not available
24
Not authorized
Fork, dessert
Not available
24
Not authorized
Fork, dinner
Not available
24
Not authorized
Knife, fish
Not available
24
Not authorized
Knife, dessert
Not available
24
Not authorized
Knife, butter
Not available
24
Not authorized
Knife, dinner
Not available
24
Not authorized
Knife, steak
Not available
24
Not authorized
Spoon, soup
Not available
24
Not authorized
Spoon, demitasse
Not available
24
Not authorized
AFI32-6000 18 MARCH 2020 223
Spoon, dessert
Not available
24
Not authorized
Teaspoon
Not available
24
Not authorized
Teaspoon, iced
Not available
24
Not authorized
STANDARD SILVER FLATWARE SERVING SET (Note 2)
Scraper, crumb
Not available
As required
Not authorized
Spoon, salad serving
Not available
As required
Not authorized
Fork, salad serving
Not available
As required
Not authorized
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Ladle, gravy
Not available
As required
Not authorized
Server, cake or pie
Not available
As required
Not authorized
Tablespoon
Not available
As required
Not authorized
SILVER SERVING ITEMS (Note 2)
Crested
Non-Crested
Round Server
Not available
2
Not authorized
Oval server
Not available
2
Not authorized
Dish, vegetable
Not available
As required
Not authorized
Dish, well and tree
Not available
As required
Not authorized
Gravy boat
Not available
As required
Not authorized
Tray, bread
Not available
As required
Not authorized
Tray, serving
Not available
As required
Not authorized
SILVER TEA AND COFFEE SERVICE (Note 2)
Kettle, water, hot
Not available
2
Not authorized
Teapot
Not available
2
Not authorized
Bowl, sugar with cover
Not available
2
Not authorized
Pitcher, cream
Not available
2
Not authorized
Pot, coffee
Not available
2
Not authorized
Tray, serving
Not available
2
Not authorized
TABLE LINEN
Tablecloth
12, to fit various sizes and
configurations of dining table
Not authorized
Napkin
48
Not authorized
Placemat
48
Not authorized
Part C—Appliances and Equipment (Notes 1, 3, 4, 5, 8, 9, 10)
224 AFI32-6000 18 MARCH 2020
Item
SCP
General Officers, Brigadier
General Selectees, O-6
Installation Commanders,
Civilian SES
Refrigerator with icemaker
Not to exceed 2
1
Freezer
1
1
Range
Not to exceed 2
1
Built in Wall Oven
2 (in lieu of range)
1
Cooktop
1 6-burner (in lieu of range)
1
Dishwasher
Not to exceed 2
1
Microwave oven
1
1
Trash compactor
1
1
Ice maker
1
1
Clothes washer
1
1—Overseas only
Clothes dryer
1
1—Overseas only
Wine refrigerator/cooler
1
Not authorized
Item
SCP
General Officer, Brigadier
General Selectee, O-6
Installation Commander,
Civilian SES
Hot water dispenser
1
Not authorized
Ice cream maker
1
Not authorized
Mixer, stand-alone
1
Not authorized
Vacuum sealer
1
Not authorized
Food processor
1
Not authorized
Blender
1
Not authorized
Steamer (For linens)
1
Not authorized
Iron (For linens)
1
Not authorized
Ironing board (For linens)
1
Not authorized
Vacuum cleaner with
attachments
1
Not authorized
Carpet cleaner with
attachments
1
Not authorized
Leaf blower/vacuum/mulcher
1
Not authorized
Protective Packing for SCP
Part B Authorizations
As needed
Not authorized
Part D—Miscellaneous SCP Supplemental $1,000 Allowance (Note 6)
Item
SCP
General Officer, Brigadier
General Officer Selectees, O-6
Installation Commander,
Civilian SES
AFI32-6000 18 MARCH 2020 225
Supplemental items required
for official entertainment
As required
Not authorized
NOTES:
1 AFIMSC/CC may increase or limit quantities as deemed necessary for Installation
Commanders and all O-7s, AFMC/CC may increase or limit quantities as deemed necessary
for AFIMSC/CC, all O-8s, and all O-9s (that are not MAJCOM/CCs). Next higher authority
(AF/CV) must approve/disapprove requests for all O-10s, MAJCOM/CCs, the USAFA
Superintendent, AF/CCC, and other GOs who are an equivalent grade to the AF/CV and may
not approve requests for their own homes. Requests for items not in Section A, or C must be
submitted to AF/A4C. Submit fully justified requests as described in paragraph 5.7.9. See
Note 6 for SCP miscellaneous supplemental allowance items.
2 Items displaying the Air Force crest are provided to Air Force members only. Items
provided for Joint service positions filled on a rotational basis or by another Service and for
which the Air Force has administrative responsibility may not contain an Air Force crest, since
these items must be appropriate for use by SCPs from all DoD components. Each SCP is
authorized one set of china and glassware (either crested or non-crested) unless approved by
AF/CV. Quantities for all items are limited by Part B; submit waivers to A4C, which are
approved/disapproved by AF/CV.
3 SCPs are authorized professional-grade appliances designed for residential use.
4 A second refrigerator may be substituted for the food freezer.
5 When space does not accommodate a built-in appliance, provide a stand-alone appliance.
6 The annual $1,000 SCP Miscellaneous supplemental allowance applies to additional items,
not included under Part C, Appliances and Equipment, but required for official entertainment.
Items may include kitchen utensils, glass punch bowls, cookware, hand-held vacuum, and
doormats. Note: This list is not all-inclusive; other items may be purchased, as needed.
7 Three pool tables are authorized for USAFA only, for joint use by cadets. One is assigned to
Superintendent, one to the Commandant, and one for the Dean.
8 SCPs are authorized protective packing to protect and maintain china, glassware, flatware,
and silver service. If built-in containers are provided within the housing unit specifically
designed for these items (i.e., closet, cabinets, etc.) do not purchase additional containers.
9 Installations are authorized to purchase covers for items listed in this section if required
due to climatic conditions and/or lack of storage.
10 Do not provide any appliance/equipment item already provided by the privatized housing
project owner.
226 AFI32-6000 18 MARCH 2020
11 Installations are only authorized to provide a desk, desk chair and desk lamp in either the
living room or family/den, not both.
AFI32-6000 18 MARCH 2020 227
Attachment 6
INSTRUCTIONS FOR TRACKING EXPENDITURES AND COMPLETING THE
QUARTERLY COST REPORT
A6.1. All costs expended on homes occupied by general officers during a FY must be tracked
and reported to Congress. The guidance in this attachment must be used by the MHO Manager
to ensure appropriate funding is expended, tracking is consistent and the Quarterly Cost Report is
accomplished using the eMH General & Flag Officer Module.
A6.2. The MHO Manager must complete a Quarterly Cost Report for all housing units
occupied by a General Officer (GO), including those family housing units re-designated as
unaccompanied housing, if occupied by a GO regardless of the length of time the home was
occupied by the GO during the FY. This requirement applies to all government and project
owner expenditures in all GOQs (government-owned/-leased and privatized). Air Force specific
training lessons on the use of eMH General & Flag Officer Module to process the Spend Plan,
Long Range Plan and Quarterly Cost Reporting are available in eMH Training Tools on the eMH
Home Page.
A6.3. Section I-1. Operations:
A6.3.1. Admin and Management (P-721.10 and P-727): Enter all government administration
costs to support the GOQ (government-owned/-leased or privatized). This includes an
appropriate share of FH functions such as MHO personnel salaries, supplies, equipment,
custodial services, and occupancy inspections and surveys. This also includes other GOQ
support services such as GOQ managers and cost recording and analysis. Costs for support
provided to all units on base should be distributed across all units. Costs for support provided
only to the GOQs on the installation should be distributed to the benefiting units as appropriate.
A6.3.2. Services (P-721.20):
A6.3.2.1. (P-721.20) Enter prorated municipal type services, such as refuse collection and
disposal, entomological services, custodial services, snow removal and street cleaning,
etc., that support government-owned FH units and/or other family housing properties and
programs. Report fire and police protection services only when manpower standards
identify personnel to support government-owned/-leased family housing exclusively.
Prorate the costs among the housing units (GOQ and non-GOQ) receiving the services.
A6.3.2.2. Furnishings (P-721.40): Include costs in four categories. Charge all costs
against the $35K Operations, Maintenance and Repair (OMR) limit.
A6.3.2.2.1. Furnishings – charged against $6K/$10K limit (P-721.40): Charge costs
for initial- issue government-owned furnishings, replacement window treatments
(draperies, curtains, sheers, rods, valances, cornices, and supporting hardware), and
furniture refinishing and reupholstering against the annual $6,000 furnishings
allowance.
A6.3.2.2.2. Furnishings – not charged against $6K/$10K limit (P-721.40): Include
costs for freestanding (not installed) appliances and equipment (includes purchase,
installation, Maintenance and Repair); for furniture (shipping, moving, handling,
installation, repair, and storage); name plaques (interior record of residents); initial
228 AFI32-6000 18 MARCH 2020
issue window treatments, and cleaning window treatments and table linen. Also
commercial shipping costs for items delivered to base Furnishing Management Section
stocks at OCONUS locations.
A6.3.2.2.3. SCP Tableware & Linen Allowance (P-721.40) (SCP only): Include costs
for tableware and linen. This allowance has a $1,000 annual limit for expenditures.
A6.3.2.2.4. SCP Miscellaneous Supplemental Allowance (P-721.40) (SCP only):
Include costs for items required for official entertainment, such as small cookware,
serving pieces, and tableware items. This allowance has a $1,000 annual limit for
expenditures.
A6.3.2.3. Miscellaneous (P-721.50): Miscellaneous Government Dwellings: Include costs
for country-to-country agreements, accommodation charges, reimbursement to other U.S.
Government agencies for government-owned FH units, other family housing properties
and programs, and other FH costs not included elsewhere. It does not include real estate
taxes paid to a foreign government.
A6.3.2.4. Non-FH Appropriated Expenditures: Include all non-MFH costs (e.g. readily
removable communications equipment).
A6.4. Section I-2. Utilities (P-728): Enter costs for all utilities consumed in family housing. This
includes costs of utilities consumed in government-owned family dwelling units and other family
housing properties. It also includes cost of reimbursable utility services furnished to civilian
occupants of CONUS government quarters. It includes cost of:
A6.4.1. Electricity procured or produced.
A6.4.2. Water procured or produced for consumption.
A6.4.3. Gas, procured (including delivery costs, if applicable).
A6.4.4. Fuel oil, and coal procured (including delivery costs, if applicable).
A6.4.5. Sewage disposal procured or produced.
A6.4.6. Base-produced utilities transferred to FH, cost of heating and air conditioning plant
operations, and cost of other utilities or fuels, such as steam and coal, provided to government-
owned family dwelling units. If utilities are metered, report the direct charges incurred, which
includes a charge for amortization, during the reporting period for the unit being reported. If
not metered, divide the total costs incurred during the reporting period of each utility by the
total square footage of all housing units, then multiply by the square footage of the individual
GOQ unit being reported.
A6.5. Section I-3. Maintenance & Repair (M&R), Minor Alterations: Report direct
government costs applicable to the unit being reported for change of occupancy, minor
maintenance and repair, major maintenance and repair, grounds maintenance, and minor alteration.
A6.5.1. Change of Occupancy Maintenance (P-722.62, P-722.61):
A6.5.1.1. Enter minor maintenance and repair, change of occupancy maintenance work
and cleaning for housing units when occupancy changes. Contract Cleaning for Overseas
Only (P-722.61). Minor maintenance and repair may include, but is not limited to, floor,
wall, and ceiling finishes; electrical and plumbing fixtures; and cleaning, where cost for
AFI32-6000 18 MARCH 2020 229
each item of work is $2,500 or less. Report work items, including interior painting and
major floor repair or replacement, costing more than $2,500 in Section I-3, Line 3, Major
M&R.
A6.5.1.2. Report all minor maintenance and repair work done other than during change of
occupancy on Line 2 (Minor/Routine Maintenance and Repair). Report all maintenance,
normal and change of occupancy maintenance, on foreign (P-724) and domestic (P-726)
leases under Item 3, Major M&R.
A6.5.2. Minor/Routine M&R (P-722.62, P-722.66, P-722.81), costing $2,500 or less.
A6.5.2.1. (P-722.62) Minor and routine maintenance and repair of government housing
except work done during change of occupancy maintenance. Includes maintenance and
repair of installed equipment and/or appliances, such as water heaters, dishwashers,
garbage disposals, built-in appliances, furnaces, air conditioners and interior utilities as
authorized. Also includes cleaning and clearing of government quarters, after change of
occupancy maintenance and annual carpet cleaning costing no more than $2,500.
A6.5.2.2. (P-722.66) Cost of items from the self-help store used to perform minor
maintenance and repairs in government-owned FH. It also includes the cost of personnel
who manage the self-help store, or issue materials and tools to housing occupants.
A6.5.2.3. (P-722.81) Cost to repair driveways, walks, fences, common grounds, and
irrigation systems that are integral to a family housing area.
A6.5.3. Major maintenance and repair with costs exceeding $2,500 (P-722.71, P-722.81, P-
722.96, P-722.97, P-724, P-726).
A6.5.3.1. (P-722.71) Maintenance and repair of exterior utility systems, up to 5 feet from
the GOQ, that primarily serve FH units or areas. It includes permanently installed
communications, antiterrorism, and force protection requirements such as fiber optic
cables. It excludes utility lines or mains that may pass through or in front of FH locations
but which serve other base locations and facilities.
A6.5.3.2. (P-722.81) Cost exceeding $2,500 to repair driveways, walks, fences, common
grounds, irrigation systems, etc., that are integral to a family housing area.
A6.5.3.3. (P-722.91) Major maintenance and repair projects, including antiterrorism,
force protection, on government-owned/leased FH units, including those damaged or
destroyed, and annual carpet cleaning where costs exceed $2,500.
A6.5.3.4. (P-724) Maintenance and Repair (includes Make Ready work) of Leased
Family Housing (FH) - Foreign Leases: All maintenance, including change of occupancy
maintenance, for foreign leased FH, when not provided by the lessor. The cost of make
ready work may not exceed 25 percent of the first year’s annual rental cost.
A6.5.3.5. (P-726) Maintenance of Leased Family Housing - Domestic Leases: All
maintenance, whether provided by the lessor or separately contracted by the government.
A6.5.4. Grounds Maintenance (P-722.67, P-722.81): Maintenance of GOQ grounds, when
authorized (routine lawn-type services, such as mowing, edging, planting annuals, tree-
trimming, fertilizing, pruning, and mulching). Include items from the self-help store used for
grounds maintenance. Charge costs for repair to yards, driveways, walks, fences, landscape
230 AFI32-6000 18 MARCH 2020
lighting, tree/shrub removal and planting, and irrigation systems to minor or major
maintenance and repair as appropriate.
A6.5.5. Minor Alterations (P-722.91, P-722.92): Minor alterations to government-owned
dwellings and other real property and buildings directly associated with a FH area. This work
is construction-type work typically performed in support of a maintenance and repair project.
The installation may approve up to $3,000. For work over $3,000, but not exceeding $7,500,
attach the AFIMSC/CC, AFMC/CC, or AF/CV waiver approval. With approval, antiterrorism
and force protection work is not charged against the minor alteration limit, but still requires
identification as a minor alteration and charged against the $35,000 limits.
A6.5.6. Leases: (P-723 – Foreign; P-725 - Domestic): Include only if the GOQ unit being
reported is a government – leased unit.
A6.5.6.1. (P-723) Operating Costs of Leased Family Housing (FH) - Foreign Leases:
Includes leasing FH overseas from private owners or foreign government agencies;
utilities, if not provided by the lessor; and services such as refuse collection, if separately
contracted for by the government.
A6.5.6.2. (P-725) Operating Costs of Leased Family Housing (FH) - Domestic Leases:
Includes leasing FH from private owners, and utilities and services not provided by the
lessor, if separately contracted for by the government.
A6.5.7. Improvements (P-713): Enter the project number, project title, date obligated and
costs of improvement project. Report the total cost (or prorated cost if project is for multiple
units) of the awarded contract in the quarter the contract is awarded (when funds are obligated).
Submit corrected report if costs change after the initial report.
A6.5.8. Furnishings History:
A6.5.8.1. Furnishings (5-Year Total). Shows annual expenditures for each FY in the 5-
year period for furnishing charged against the limit. For the current FY, ensure these costs
match the Furnishings line in Section I-1.
A6.6. Section II-1. Project Owner (PO) Operations Cost: Used to record PO operations
expenditures on the GOQ unit reported to the MHO on the PO Cost Workbook; Section 2,
Operations Expenses and Section 5, Other Expenses.
A6.6.1. Admin and Management – Enter all such PO costs to support the GOQ. This includes
an appropriate share of administrative/overhead functions such as management office
personnel salaries, supplies, equipment, custodial services, and surveys. This also includes
other GOQ support services such as exclusive GOQ managers/staff.
A6.6.2. Services– Enter prorated municipal type services such as trash pickup, entomology
service, snow removal, and street sweeping. Fire and police/security forces services
reimbursements paid to the base are excluded.
A6.6.3. Communications Equipment– Enter costs for permanently installed communications
lines/equipment funded by the project. Exclude government funded/provided equipment,
materials, and cables.
A6.6.4. Utilities – This section combines direct utility costs for the GOQ and a prorated share
of utility costs for the common spaces. These include costs of water procured or produced for
AFI32-6000 18 MARCH 2020 231
consumption and electricity procured or produced. It also includes gas, fuel oil, and coal
procured (including delivery costs), sewage disposal, and base-produced utilities
provided/billed to the project (minus common area). Exclude costs paid by resident from
applicable billing processes.
A6.6.5. Other – Enter costs for property taxes, insurance and other cost not reported on other
lines.
A6.7. Section II-2, Project Owner (PO) Maintenance Cost: Used to record PO maintenance
expenditures on the GOQ unit reported to the MHO on the PO Cost Workbook, Section 3,
Maintenance Expenses.
A6.7.1. Change of Occupancy – Enter M&R work and cleaning done to prepare the housing
unit for new residents. Do not include appliances supplied by the Air Force. Do not include
expenses paid utilizing CR&R funds.
A6.7.2. Service Orders/Work Requests - Enter M&R work that includes service call requests
(emergency, urgent, routine). Do not include expenses paid utilizing CR&R funds.
A6.7.3. Self Help - Enter costs of items from the PO self-help store used to make repairs or
improvements. Self-help items are obtained specifically for the GOQ by the aide or family
members. Do not include expenses paid utilizing CR&R funds.
A6.7.4. Maintenance and Repair. Exteriors – Do not include expenses paid utilizing CR&R
funds.
A6.7.5. Force Protection, Anti-Terrorism - Do not include expenses paid utilizing CR&R
funds.
A6.7.6. Grounds Maintenance - Enter costs of maintenance and report of GOQ grounds. Snow
removal should be included on Section II-1, Line 2, Services.
A6.8. Section II-3, Project Owner (PO) Repair Costs (Capital Repair and
Replacement): Used to record PO repair expenditures on the GOQ unit reported to the MHO on
the PO Cost Workbook, Section 4, Repair (CR&R) Expenses.
A6.8.1. Maintenance and Repair with Capital Repair and Replacement (CR&R) – Enter costs
for M&R work for GOQs paid from the CR&R budget. Generally, this work is necessary to
fix or replace existing systems and their components nearing the end of their useful lives. Do
not include appliances supplied by the Air Force. Only include expenses paid out of the CR&R
budget.
A6.8.2. Exterior Maintenance and Repair with Capital Repair and Replacement (CR&R) -
Enter costs for M&R work for GOQs paid from the CR&R budget. Generally, this work is
necessary to fix or replace existing systems and their components nearing the end of their
useful lives. Do not include appliances supplied by the Air Force. Only include expenses paid
out of the CR&R budget.
A6.8.3. Maintenance Repair Damaged/Destroyed Home - Do not include costs paid by
insurance proceeds. Only include expenses paid utilizing CR&R funds.
A6.9. Section II-4, Project Owner (PO) Reinvestment Account Costs: Enter cost for all
actions funded from the reinvestment account.
232 AFI32-6000 18 MARCH 2020
A6.10. Extraordinary Expenditures: Enter any extraordinary expenses with a reference to the
Section and line number that includes the expense.
AFI32-6000 18 MARCH 2020 233
Attachment 7
UH FOOD PREPARATION AND STORAGE FACILITIES
Table A7.1. UH Food Preparation and Storage Facilities Matrix.
MATRIX FOR DETERMINING
ENLISTED MEMBER ELIGIBILITY FOR BAS II WHEN DFAC IS UNAVAILABLE
When a member is assigned to a:
and the
cooking space
provided is a:
then the Member is eligible for
BAS II for the following amount of
time:
< 14 Days
1
14-30 Days
> 30 Days
Dorms 4 Airmen (D4A) Module
Kitchen 1
2, 5
NO
NO
YES
Kitchen 2
3, 5
NO
YES
YES
1+1 Module
Kitchen 1
NO
NO
YES
Kitchen 2
NO
YES
YES
Central
Kitchen
4
NO
YES
YES
2+2 Module
Kitchen 1
NO
NO
YES
Kitchen 2
NO
YES
YES
Central Kitchen
NO
YES
YES
Private Room/Suite
Kitchen 1
NO
NO
NO
Kitchen 2
NO
YES
YES
Central Kitchen
NO
YES
YES
Other Configurations
Submit to AF/A4C for recommendation
Notes:
1. Basic Allowance for Subsistence Type II (BAS II) is not authorized for closures of
Government messing facilities of less than 14 days per DoDD 1418.05 Basic Allowance for
Subsistence (BAS) Policy, paragraph 4.3.7.3
2. Shared and semiprivate, unless otherwise stated, Kitchen 1 as built includes a four burner
stove top, full sized oven, sink, full sized refrigerator ≥18 cubic feet (cf) - ≤ 32 cf; exceptions
can be made by AF/A4C up to 60 days for shared kitchen modules with dishwasher and
adequate shelving space for food storage ( ≥ 16 square feet per person)
3. Shared and semiprivate, unless otherwise stated, Kitchen 2 as built includes a two burner
stove top, no oven, microwave, sink, full sized refrigerator ≥18 cf - ≤ 32 cf
4. Accessible through common space areas shared by all dormitory residents, typically 1 per
dorm or 1 per floor
5. Typical Examples of Kitchen:
Kitchen 1
- Full refrigerator, stove, place to eat, food
storage
- Sink large enough to wash dishes
- Bonus of dishwasher and microwave
Kitchen 2
- Two burner cooktop, no oven
- Microwave only and minimal prep space
- Full refrigerator, no eating space
234 AFI32-6000 18 MARCH 2020
Attachment 8
ADEQUACY STANDARDS FOR UNACCOMPANIED PERSONNEL HOUSING
ASSIGNMENT
Table A8.1. Adequacy Standards for Unaccompanied Personnel Housing Assignment
ADEQUACY STANDARDS FOR UNACCOMPANIED PERSONNEL HOUSING
ASSIGNMENT
PAY GRADES
MINIMUM STANDARDS FOR SPACE
REQUIRED PRIORITY 1&2
PERSONNEL
1
MAXIMUM
STANDARDS FOR
SPACE AVAILABLE
PRIORITY 3&4
PERSONNEL
O-3 to O-10, W-
3 to W-5
Private unit with a living area, bedroom,
kitchen, and bathroom with 400 net square
feet
Same as space required
O-1, O-2, W-1,
W-2
Private unit with combined living/sleeping
area, private bathroom with 250 net square
feet; access to kitchen within the same
facility
Same as space required
E-7 to E-9
Private unit with combined living/sleeping
area, private bathroom with 236 net square
feet
Private unit with
combined living/sleeping
area, bathroom shared
with not more than one
other person with 118 net
square feet
E-4 greater than
3 years of
service to E-6
Private unit with a combined living/sleeping
area, shared bathroom (with not more than
one other person), with 118 net square feet
Same as space required
Permanent Party
E-1 to E-4 less
than 3 years of
service
Private unit with a combined living/sleeping
area, shared bathroom (with not more than
one other person), with 90 net square feet
90 square feet net living
area
2
, private combination
sleeping/living room, bath
shared with not more than
one other person.
NOTES:
1. The minimum standards can be waived on a temporary basis (for no more than 1 year) due
to military necessity. See paragraph 2.11.2.3.
2. See Glossary for definition of net square feet.
AFI32-6000 18 MARCH 2020 235
Attachment 9
GOVERNMENT PROVIDED FURNISHINGS ALLOWANCES FOR OCONUS AND
COMMUNITY HOUSING (BOTH FAMILY AND UNACCOMPANIED)
Furnishings Allowances for OCONUS FH and Community Housing.
Furnishings
Item
Areas with JTR
Weight Restrictions
(Duration of Tour)
Loaner Kits for Areas
without JTR Weight
Restrictions
Areas without JTR
Weight Restrictions
(Duration of Tour)
BEDROOM
Mattress, Twin
1 per dependent child
1 per dependent child
Not Authorized
Box Spring, Twin
1 per dependent child
1 per dependent child
Not Authorized
Mattress, Full or
Queen
1, per sponsor
1 per sponsor
Not Authorized
Box Spring, Full or
Queen
1 per sponsor
1 per sponsor
Not Authorized
Bed Frame
As required
As required
Not Authorized
Headboard, Twin,
Full, Queen
1 per bed
1 per bed
Not Authorized
Mattress/ Box Spring
Encasement
1 Per Mattress
1 Per Mattress
Not Authorized
Dresser
1
1
Not Authorized
Chest of Drawers
1 per bedroom
1 per bedroom
Not Authorized
Night Stand
1 per single bed
2 per full/queen bed
1 per single bed
2 per full/queen bed
Not Authorized
Chair, Easy
1
1
Not Authorized
Lamp, Floor
1
1
Not Authorized
Lamp, Table
1 per night stand
1 per night stand
Not Authorized
Wardrobe
2 per individual,
if not built in
2 per individual,
if not built in
2 per individual,
if not built in
Mirror, Dresser
1 per dresser
1 per dresser
Not Authorized
LIVING ROOM
Sofa
1
1
Not Authorized
Loveseat
1
1
Not Authorized
Chair, Easy or
Recliner
2
2
Not Authorized
Table, Occasional
4
2
Not Authorized
Table, Coffee
1
1
Not Authorized
236 AFI32-6000 18 MARCH 2020
Furnishings
Item
Areas with JTR
Weight Restrictions
(Duration of Tour)
Loaner Kits for Areas
without JTR Weight
Restrictions
Areas without JTR
Weight Restrictions
(Duration of Tour)
Lamp, Floor
1
1
Not Authorized
Lamp, Table
1 per occasional table
2
Not Authorized
Portable Transformer
(where needed)
4, if not provided in
unit
4, if not provided in
unit
4, if not provided in
unit
DINING ROOM
Table, Dining
1
1
Not Authorized
Chair, Dining, Arm
2
Not authorized
Not authorized
Chair, Dining, Side
4 with additional as
required, NTE 1 per
occupant. Or family
member
1 per family member
Not Authorized
KITCHEN
1
Range, Electric or
Gas
1, if not provided with
unit
1, if not provided with
unit
1, if not provided with
unit
Refrigerator
1, if not provided with
unit
1, if not provided with
unit
1, if not provided with
unit
Cabinet, Kitchen
2, if not built in
2, if not built in
2, if not built in
Note 1. Dishwasher may be provided for government provided quarters only. All built-in
appliances are considered part of the facility and paid for with FH O&M funds.
FAMILY ROOM
2
Sofa
1
Not Authorized
Not Authorized
Loveseat
1
Not Authorized
Not Authorized
Chair, Easy
2
Not Authorized
Not Authorized
Table, Coffee
1
Not Authorized
Not Authorized
Table, Occasional
2
Not Authorized
Not Authorized
Note 2. Family room allowances are only authorized for units with a specifically identified
separated family room. Not applicable to open floor arrangements or room combinations.
Note 3. Armed Forces Network decoder and satellite dishes are not authorized furnishings
items.
UTILITY/LAUNDRY ROOM
Washer, Clothes
1
1
1
Dryer, Clothes
1
1
1
AFI32-6000 18 MARCH 2020 237
Attachment 10
FURNISHINGS ALLOWANCES FOR CONUS FAMILY HOUSING
Furnishings Allowances For CONUS Family Housing Program.
FURNISHINGS ITEM
AUTHORIZED
KITCHEN
Range,
1
Refrigerator/ self-defrosting with ice maker
1
Microwave Oven, if built-in
1
Dishwasher, built-in
1
Oven, wall mounted (single or double) electric or gas
1 in lieu of range
Cooktop, electric or gas
1 in lieu of range
Note: All built-in appliances are considered part of the facility and paid for with FH O&M
funds.
238 AFI32-6000 18 MARCH 2020
Attachment 11
FURNISHINGS ALLOWANCES FOR UNACCOMPANIED HOUSING PROGRAM
Furnishings Allowances For Unaccompanied Housing Program.
ITEM
DORMITORY
UNCOQ
UOQ
LIVING AREA (BEDROOM/LIVING ROOM)
Bed – Twin,
Twin extra-long
(XL), Full, Full
XL, Bunk Bed,
Captain
1 per resident
1 per resident
1 per resident
Headboard
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
Bedframe
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
Mattress
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
Box spring
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
1 per resident; Size and
type, as required
Night Stand
1 per resident
1 per resident
1 per resident
Desk
1 per resident
1 per resident
1 per resident
Desk or
Computer Chair
1 per desk
1 per desk
1 per desk
Lamp, Table
1 per desk, and night
stand in Bedroom, and 1
per end table in Living
Room in D4A only
1 per desk and night
stand and end table
1 per desk and night
stand and end table
Chest of Drawers
1 per resident
1 per resident
1 per resident,
Media Chest
1 per resident
1 per resident
1, per resident
Wardrobe
1 per resident,
if not built in
1 per resident,
if not built in
1 per resident,
if not built in
Mirror (Framed)
1 per resident
1 per resident
1 per resident
Recliner or Easy
Chair
1 per Bedroom and 2 per
Living Room in D4A
only
1 per resident
1 per resident
Sofa or Love Seat
1 per Living Room in
D4A only
1 per Living Room
1 per Living Room
Tables, End
2 per Living Room in
D4A only
2 per Living Room
2 per Living Room
AFI32-6000 18 MARCH 2020 239
ITEM
DORMITORY
UNCOQ
UOQ
Table, Coffee
1 per Living Room in
D4A only
1 per Living Room
1 per Living Room
Lamp, Floor
1 per resident in
bedroom when no
overhead lighting is
provided
1 per resident in
bedroom when no
overhead lighting is
provided
1 per resident in
bedroom when no
overhead lighting is
provided
Oven,
Microwave
2
1 per resident if no
private or semiprivate
kitchen
1 per resident if no
private or semiprivate
kitchen
1 per resident if no
private or semiprivate
kitchen
Refrigerator
2
1 per resident if no
private or semiprivate
kitchen
1 per resident if no
private or semiprivate
kitchen
1 per resident if no
private or semiprivate
kitchen
Note 1. Allowances are as space permits.
Note 2. Individual-sized combination microwave/refrigerator units are allowed.
KITCHEN (SEMIPRIVATE AND PRIVATE) / DINING ROOM
Table, Dining
1
1
1
Chair
2 per table
(except D4A – 4 chairs)
2 per table
2 per table
Bar/Counter
Stools
As required, when
bar/counter is installed
As required, when
bar/counter is installed
As required, when
bar/counter is installed
Oven,
Microwave
1 per kitchen
1 per kitchen
1 per kitchen
Refrigerator
1 per kitchen
3
1 per kitchen
1 per kitchen
Range
4
1 per kitchen
1 per kitchen
1 per kitchen
Note 3. For D4A/shared module, mini-fridge is also allowed in each room.
Note 4. Range may be substituted with built-in Cooktop
COMMON AREA (LOUNGE, MEDIA, CAFÉ)
Sofa
As required
As required
As required
Loveseat
As required
As required
As required
Chair, Lounge
As required
As required
As required
Recliner
As required
As required
As required
Stool, Counter
As required, when
counter is installed
As required, when
counter is installed
As required, when
bar/counter is installed
Table, End
As required
As required
As required
Table, Coffee
As required
As required
As required
Café Table
As required
As required
As required
240 AFI32-6000 18 MARCH 2020
ITEM
DORMITORY
UNCOQ
UOQ
Café Table
Chairs
As required
As required
As required
Lamp, Floor
As required
As required
As required
Lamp, Table
As required
As required
As required
Television, Flat
Screen
1 per lounge, day room,
or 1 each D4A
1 per lounge or day room
1 per lounge or day
room
Television Stand
1 per Television
1 per Television
1 per Television
Surround Sound
System
1 per Television
1 per Television
1 per Television
DVD/Blue Ray
Player
5
1 per lounge, day room,
or 1 each D4A
1 per lounge or day room
1 per lounge or day
room
Table, Billiards
2 per facility
2 per facility
1 per facility
Table, Foosball
1 per lounge or day room
1 per lounge or day room
Not Applicable
Table, Bumper
Pool
1 per lounge or day room
1 per lounge or day room
Not Applicable
Table, Air
Hockey
1 per lounge or day room
1 per lounge or day room
Not Applicable
Electronic
Gaming System
6
(no games)
1 per lounge, day room,
or 1 each D4A
1 per lounge or day room
Not Applicable
Note 5. Audio and Video Equipment. Audio and video duplicating and playback equipment is
not authorized for reproduction of copyrighted sound or video recordings without a copyright
license for the reproduction IAW DoD Directive 5535.4, Copyrighted Sound and Video
Recordings. Refer to DoD 5535.4 for restrictions, permissions and application to isolated areas.
Note 6. Government-owned game equipment provided in UH is provided at no cost to
residents. Do not authorize coin-operated equipment provided by the Army and Air Force
Exchange Service (AAFES) or private contractor.
Note 7. Armed Forces Network decoder and satellite dishes are not authorized furnishings
items.
CENTRAL KITCHEN
Dining Table
As required
As required
As required
Chairs, Dining
As required
As required
As required
Refrigerator
NTE 2 per kitchen
NTE 2 per kitchen
NTE 2 per kitchen
Oven,
Microwave
NTE 2 per kitchen
NTE 2 per kitchen
NTE 2 per kitchen
Range
1 per kitchen
1 per kitchen
1 per kitchen
Dishwasher
1 per kitchen
1 per kitchen
1 per kitchen
AFI32-6000 18 MARCH 2020 241
ITEM
DORMITORY
UNCOQ
UOQ
Stool,
Bar/Counter
As required where bar
counter is installed
As required where bar
counter is installed
As required where bar
counter is installed
LAUNDRY AREA
Cart, Laundry
1 per laundry room
1 per laundry room
1 per laundry room
Washer, Clothes
(Stackable only
if can be
separated for
repair/replaceme
nt)
As required, but no less
than 1 per 12 residents,
where space permits
As required, but no less
than 1 per 12 residents,
where space permits
As required, but no less
than 1 per 12 residents,
where space permits
Dryer, Clothes
(Stackable
requires ability
to separate for
repair or
replacement)
As required, but no less
than 1 per 8 residents,
where space permits
As required, but no less
than 1 per 8 residents,
where space permits
As required, but no less
than 1 per 8 residents,
where space permits
OUTDOOR AREA
Grille, Barbecue
As required for
porches and patios
As required for
porches and patios
As required for
porches and patios
Table, Picnic
As required for
porches and patios
As required for
porches and patios
As required for
porches and patios
Table, Folding
As required for
porches and patios
As required for
porches and patios
As required for
porches and patios
Table, Lounge
As required for
porches and patios
As required for
porches and patios
As required for
porches and patios
Chair, Lounge
As required for
porches and patios
As required for
porches and patios
As required for
porches and patios
Rack, Bicycle
As required
As required
As required
Locker, Bicycle
As required
As required
As required
DORMITORY MANAGEMENT OFFICE
Desk, with Hutch
and Credenza
As required
As required
As required
Desk and Side
Chairs
As required
As required
As required
Filing Cabinets
As required
As required
As required
Easy Chair and
Side Table
As required
As required
As required
242 AFI32-6000 18 MARCH 2020
ITEM
DORMITORY
UNCOQ
UOQ
MISCELLANEOUS ITEMS
Cleaner, Vacuum,
Upright
1 each for every 25
residents, or as required
for general facility
cleaning, if not
contracted
1 each for every 25
residents, or as required
for general facility
cleaning, if not
contracted
1 each for every 25
residents, or as
required for general
facility cleaning, if not
contracted
Carpet
Shampooer
As required for general
facility cleaning,
if not contracted
As required for general
facility cleaning,
if not contracted
As required for general
facility cleaning,
if not contracted
Cleaner, Vacuum,
Wet/Dry
As required for general
facility cleaning, if not
contracted
As required for general
facility cleaning, if not
contracted
As required for general
facility cleaning, if not
contracted
Polisher, Floor
As required if facility
floor cleaning is not
contracted
As required if facility
floor cleaning is not
contracted
As required if facility
floor cleaning is not
contracted
Ice Machine in
Vending Area
As required
As required
As required
SOFT GOODS
Sheet Set
(includes flat,
fitted sheets and
2 pillowcases) –
Twin, Twin XL,
Full, Full XL
1 set per resident, if not
provided in Bed-in-a-
Bag
1 set per resident, if not
provided in Bed-in-a-
Bag
1 set per resident, if not
provided in Bed-in-a-
Bag
Blankets – Twin,
Full
1 per resident, size as
required, if not provided
in Bed-in-a-Bag
1 per resident, size as
required, if not provided
in Bed-in-a-Bag
1 per resident, size as
required, if not
provided in Bed-in-a-
Bag
Comforters
1 per resident, if not
provided in Bed-in-a-
Bag
1 per resident, if not
provided in Bed-in-a-
Bag
1 per resident, if not
provided in Bed-in-a-
Bag
Bed-in-a Bag
1 per resident
1 per resident
1 per resident
Pillows –
Standard
1 per resident
2 per resident
2 per resident
Pillow Cases –
Standard Size
1 set per resident, if not
provided in Bed-in-a-
Bag
1 set per resident, if not
provided in Bed-in-a-
Bag
1 set per resident, if not
provided in Bed-in-a-
Bag
Mattress Covers
– Twin, Twin
XL, Full, Full
XL
1 per resident, size as
required
1 per resident, size as
required
1 per resident, size as
required
AFI32-6000 18 MARCH 2020 243
ITEM
DORMITORY
UNCOQ
UOQ
Mattress and Box
Spring
Encasement
Covers – Twin,
Twin XL, Full,
Full XL
1 per resident, size as
required
1 per resident, size as
required
1 per resident, size as
required
WINDOW TREATMENTS
8
Draperies
As required
As required
As required
Note 8. Window treatments are furnishings items and defined as draperies. Draperies are not
replaced at intervals of less than 7 years; however, they may be replaced when no longer
serviceable. AFCEC/CI approves exceptions to the 7-year minimum lifecycle drapery
replacement policy. Blinds, shades, and shutters are not considered furnishings items but rather
an integral part of the facility and are accounted for under the M&R account.
244 AFI32-6000 18 MARCH 2020
Attachment 12
QUICK REFERENCE GUIDE, GOVERNMENT PAID MOVE, NONTEMPORARY
STORAGE, PARTIAL DISLOCATION ALLOWANCE
AUTHORIZED MEMBER
MOVES TO:
. MEMBER/DEPENDENT IS ELIGIBLE (TERMS)
. AND FUNDED BY THE GOVERNMENT
Local Drayage
Household Goods
Non-temporary
Storage Note 1
Partial
Dislocation
Allowance Note 2
FH
PH
UH
FH
PH
UH
FH
PH
UH
From community housing.
See Note 3 when member
moves to any residence due to
a foreclosure action against
the landlord.
Yes
Yes
Yes
Yes
Yes
Yes
Yes
N/A
N/A
AUTHORIZED MEMBER
MOVES FROM:
DUE TO:
FH
PH
UH
FH
PH
UH
FH
PH
UH
Voluntary move (Terms)
No
No
No
No
No
No
No
N/A
N/A
Divorce
Yes
Yes
N/A
No
No
No
No
N/A
N/A
Family separation
Yes
Yes
N/A
No
No
No
No
N/A
N/A
Promotion
No
No
Yes
No
No
No
No
N/A
N/A
Eligibility for prestige
(designated) housing
Yes
No
N/A
Yes
No
N/A
Yes
N/A
N/A
Increase in family size or
maturation of children
No
No
N/A
No
No
N/A
No
N/A
N/A
To prevent more than two
dependent children from
sharing a BR
Yes
Law,
Lease
Prevail
N/A
Yes
Yes
N/A
Yes
N/A
N/A
Death of dependent qualifying
member for with-dependent
BAH
Yes
Lease
Docs
Prevail
N/A
No
No
N/A
Yes
N/A
N/A
Death of member; family
retains housing
Yes
Yes
N/A
Yes
Yes
N/A
Yes
N/A
N/A
Government-directed (Terms)
for government convenience
(repair, renovation,
demolition,)
Yes
N/A
Yes
Yes
N/A
Yes
Yes
N/A
N/A
AFI32-6000 18 MARCH 2020 245
Authorized member moves
to: Commander-ordered
(Terms) move for destruction
or abuse of property, adverse
conduct
or behavior, etc.
Yes
N/A
Yes
No
N/A
No
No
N/A
N/A
Commander bars family
member from base access
Note 4
Yes
Yes
N/A
No
No
N/A
Yes
N/A
N/A
Subsequent move after
member voluntarily accepted
fewer than authorized
bedrooms
No
No
N/A
Yes
Yes
N/A
No
N/A
N/A
Enlisted member attends
Officer Training School;
returns to base as newly
commissioned officer
Yes
No
N/A
Yes
Yes
N/A
Yes
N/A
N/A
Commissioned officer remains
on active duty in enlisted
status
Yes
No
N/A
Yes
Yes
N/A
Yes
N/A
N/A
Dependents retain designated
unit; required to move for
incumbent
Yes
No
N/A
Yes
Yes
N/A
Yes
N/A
N/A
NOTES
1. Continued non-temporary storage is authorized for moves to or between FH and/or
privatized housing only
2. Partial Dislocation Allowance is not payable under any circumstances for member
moving into or out of community or privatized housing, and Partial Dislocation Allowance is
payable for member in UH only when that member becomes eligible for and accepts FH
3. An Armed Forces member who relocates from, or whose dependent relocates from, leased
or rented private housing, by reason of a foreclosure action against the landlord is authorized
a short distance move
4. A Commander may authorize a government-funded move when anyone living in a
member's household in FH or privatized housing is found to be a sex offender and he or she
determines it necessary in the interest of good order and discipline or for the health and
welfare of the installation population.
TERMS.
Commander-Ordered/Directed Move. Commander requires member, in writing, to
terminate government-controlled housing. NOTE: Per paragraph 4.16.2.4 move is at
government expense, but Partial Dislocation Allowance is not authorized.
Eligible Military Personnel. Active duty members of a Military Service (including target
and non-target tenants in privatized housing) who are commissioned officers, warrant
officers, and enlisted personnel, including Coast Guard members. Activated ANG and AFR
personnel are eligible for the duration of their tour.
246 AFI32-6000 18 MARCH 2020
Government-Ordered/Directed Move. In the context of JTR, Chapter 5, Section 5f, the
word "order" means a government-funded move, which is also referred to as a government-
directed move. The AF Assignment or Termination Memorandum for government-
controlled housing, or Authorization for Government-Funded Move into or out of Privatized
Housing, is the vehicle by which the move is authorized. These moves may be voluntary,
but are always in the best interest of the government.
Voluntary Move. Move solely for the convenience of the member, and initiated and paid for
by the member.
REFERENCES.
JTR, Chapter 5, paragraph 0519, Short Distance Local Moves.
JTR, Chapter 5, paragraph 051904-C, Armed Forces Member Vacates Private Sector
Housing Incident to Foreclosure Action Against the Landlord.
JTR, Chapter 5, paragraph 0518-B, Non-temporary Storage.
JTR, Chapter 5, paragraph 050508, Partial Dislocation Allowance (PDLA).
JTR, Appendix A, Definitions.
U.S.C. Title 37, § 407(f), PDLA.
JTR Website: http://www.defensetravel.dod.mil/
AFI32-6000 18 MARCH 2020 247
Attachment 13
FAMILY HOUSING UNIT PROGRAMMING SIZE STANDARDS
Pay Grade
Bedrooms
Improvement Minimum
Replacement/
New Construction
Minimum
Replacement/
New Construction
Programming
Benchmark
Replacement/
New Construction
Maximum
Detached Units
Garages
Attached Units
Garages
Improvement Target
Improvement Maximum
NSF
NSM
GSF
GSM
NSF
NSM
GSF
GSM
NSF
NSM
GSF
GSM
NSF
NSM
GSF
GSM
JENL
(E-1 to
E-3)
JNCO
(E-4 to
E-6)
2
870
81
1,080
100
950
88
1,180
110
1,080
100
1,340
124
1,210
112
1,500
139
2 car
1-2 car
2/M
980
91
1,220
113
1,070
99
1,330
124
1,180
110
1,480
137
1,300
121
1,630
151
2 car
1-2 car
3
1,100
102
1,370
127
1,200
111
1,490
138
1,310
122
1,630
151
1,420
132
1,760
164
2 car
1-2 car
4
1,230
114
1,530
142
1,350
125
1,670
155
1,570
146
1,950
181
1,790
166
2,220
206
2 car
1-2 car
5
1,420
132
1,760
164
1,550
144
1,920
178
1,850
172
2,300
214
2,150
200
2,670
248
2 car
1-2 car
SNCO
(E-7 to
E-8)
CGO
(O-1 to
O-3)
2
870
81
1,080
100
950
88
1,180
110
1,200
111
1,490
138
1,440
134
1,790
166
2 car
1-2 car
2/M
1,050
98
1,300
121
1,150
107
1,420
132
1,350
125
1,670
155
1,540
143
1,920
178
2 car
1-2 car
3
1,230
114
1,530
142
1,350
125
1,670
155
1,500
139
1,860
173
1,650
153
2,050
190
2 car
1-2 car
4
1,330
124
1,650
153
1,450
135
1,800
167
1,730
161
2,150
200
2,020
188
2,500
232
2 car
1-2 car
5
1,420
132
1,760
164
1,550
144
1,920
178
2,020
188
2,510
233
2,490
231
3,090
287
2 car
1-2 car
FGO (O-
4 to O-5)
E-9
Prestige
3
1,280
119
1,590
148
1,400
130
1,740
162
1,630
151
2,020
188
1,850
172
2,300
214
2 car
1-2 car
4
1,420
132
1,760
164
1,550
144
1,920
178
1,860
173
2,310
215
2,180
203
2,700
251
2 car
1-2 car
ISNCO
(E-9)
4
1,490
138
1,850
172
1,620
150
2,010
187
1,940
180
2,410
224
2,180
203
2,700
251
2 car
1-2 car
SO
(O-6)
4
1,560
145
1,930
179
1,700
158
2,110
196
2,030
189
2,520
234
2,350
218
2,920
271
2 car
1-2 car
IC SO
(O-6)
4
1,710
159
2,120
197
1,870
174
2,320
216
2,230
207
2,770
257
2,350
218
2,920
271
2 car
1-2 car
GO
(O-7+)
4
1,920
178
2,380
221
2,100
195
2,600
242
2,690
250
3,330
309
3,270
304
4,060
377
2 car
1-2 car
SCP GO
(O-7+)
4
2,110
196
2,620
243
2,310
215
2,860
266
2,960
275
3,660
340
3,270
304
4,060
377
2 car
1-2 car
Improvement Range
Replacement/New Construction Range
248 AFI32-6000 18 MARCH 2020
NOTE: Detached homes are authorized two-car garages; attached homes are authorized one- or two-car
garages, based on site and funding allowances
GROSS FLOOR AREA:
Standards
All interior spaces (finished and unfinished) within the exterior faces of exterior walls and center line of
party walls (in multiplex units) of housing units with the following areas of exclusion:
• Carports and Garages
• Exterior bulk storage (detached from the conditioned space of the house)
• Exterior mechanical rooms (detached from the conditioned space of the house), sized only for
mechanical equipment.
• Trash enclosures
• Porches, open or closed, which are not heated or cooled, but retain the basic characteristics of a porch
• Terraces, patios, decks, balconies and entrance stoops
NET FLOOR AREA:
Standards The space within the interior faces of exterior walls and party walls of living units, with the
following exclusions:
• Carports and garages
• Exterior bulk storage (detached from the conditioned space of the house)
• Trash enclosures
• Porches, open or closed, which are not heated or cooled, but retain the basic characteristics of a porch
• Terraces, patios, decks, balconies and entrance stoops
• Utility rooms (laundry rooms)
• Interior bulk storage
• Washer and dryer space, if not located in separate utility or laundry room (not to exceed 30 square feet)
• Furnace or boiler equipment, domestic water heater, heat pump and solar equipment, if any, if not
located in a separate utility room
• Stairways on each floor (including intermediate landings between floors)
• Stair landing at each floor level above the first floor (not to exceed 10 square feet per floor)
• Unfinished space under stairs
• Unfinished attic space
• Unfinished and finished basement space
• Common stairways, halls and entries in multi-family dwellings
• Areas required solely for installed solar energy systems, including collection and storage equipment
and mass walls as well as interior spaces required by and designed specifically for passive solar energy
systems
• Increase required to meet accessibility standards (not to exceed 75 square feet)
• Mechanical rooms and chases
• Fireplaces
IC - Installation Commander
GSF - Gross Square Feet
NSF - Net Square Feet
GSM - Gross Square Meters
NSF - Net Square Feet
AFI32-6000 18 MARCH 2020 249
Attachment 14
RESERVED.
Blank
250 AFI32-6000 18 MARCH 2020
Attachment 15
ADDITIONAL SAMPLES, WORKSHEETS, INSTRUCTIONS AND REFERENCES
A15.1. Introduction. This attachment includes a complete listing of additional documents
necessarily to manage and operate housing in compliance with AFI 32-6000, Housing
Management. References numbered A15.1 through A15.19 and A15.23 are located on the
AF/A4C Portal, Housing Program Group website (Policy & Standards) under the AFI 32-6000
tab. Because this site is within the AF Portal, users will be required to log in to access the policies
at: https://cs2.eis.af.mil/sites/10041/programgroups/housing/pages/policyandstandards.aspx
Referenced Samples/Worksheets/Instructions
No.
Table/Form
Webpage
A15.1.
Instructions for Processing Housing
Discrimination Complaints
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.1%20Instructions%20
Processing%20Housing%20Discriminatio
n%20Complaints.docx
A15.2.
Business Rules for Housing Early Assistance
Tool (HEAT)
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.2%20Business%20Ru
les%20for%20HEAT.docx
A15.3.
Business Rules for the Housing On-line
Military Enterprise System (HOMES.mil)
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.3%20Business%20Ru
les%20for%20HOMES.docx
A15.4.
Family Housing Resident Brochure Template
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.4%20Family%20Hou
sing%20Resident%20Brochure%20Templ
ate.docx
A15.5.
Business Rules for the Enterprise Military
Housing Family Housing Module (eMH FHM)
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.5%20Business%20Ru
les%20for%20FH%20Module.docx
A15.6.
Business Rules for the Enterprise Military
Housing Inventory Change Request (ICR)
Module
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.6%20Business%20Ru
les%20for%20ICR%20Module.docx
A15.7.
Business Rules for Enterprise Military Housing
Inventory and Utilization Module (I&U)
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.7%20Business%20Ru
les%20IU%20Module.docx
A15.8.
Instructions for Tracking and Reporting Project
Owner Costs
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.8%20Instructions%20
Tracking%20Reporting%20PO%20Costs.
docx
A15.9.
Workbook Sample Project Owner Cost
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.9%20%20Workbook
%20Sample%20Project%20Owner%20Co
st.xlsx
AFI32-6000 18 MARCH 2020 251
No.
Table/Form
Webpage
A15.10.
Business Rules – Enterprise Military Housing
General & Flag Officer Module AF GOQ Cost
Reporting
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.10%20Business%20R
ules%20eMH%20General%20Flag%20Of
ficer%20Module.docx
A15.11.
Business Rules for the Referral Component of
the Enterprise Military Housing Family
Housing Module (eMH FHM)
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.11%20Business%20R
ules%20for%20Referral%20FH%20Modu
le.docx
A15.12.
Methodology Estimating Reimbursement Police
and Fire
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.12%20Methodology
%20Estimating%20Reimbursement%20Po
lice%20and%20Fire.docx
A15.13.
Sample Checklists and Instructions
Unaccompanied Housing:
Unaccompanied Housing Cleaning
Standards Checklist
Sample Change of Occupancy
Maintenance Checklist
Sample Bay Orderly Checklist
Sample Unaccompanied Housing (UH)
Room Condition Checklist
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.13%20Sample%20U
H%20Checklists%20Instructions.docx
A15.14.
Unaccompanied Housing (UH) Resident
Brochure Template
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.14%20Unaccompanie
d%20Housing%20Resident%20Brochure
%20Template.docx
A15.15.
Business Rules for the Enterprise Military
Housing Leasing Module
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.15%20Business%20R
ules%20for%20Leasing%20Module.docx
A15.16.
Excess Furnishings Workbook Template
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.16%20Excess%20Fur
nishings%20Workbook%20Template.xlsx
A15.17.
Business Rules for the Enterprise Military
Housing Furnishings Component with the FH
and UH Modules
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.17%20Business%20R
ules%20for%20Furnishings%20Module.d
ocx
A15.18.
Overseas Furnishings and Quarters Availability
Report Template and Standard Weight Table
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.18%20Overseas%20F
urnishings%20and%20Quarters%20Availa
bility%20Template.xlsx
A15.19.
Air Force Housing Support Facilities Guide,
Furnishings Managements Warehouse, April
1994
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.19%20AF%20Housin
g%20Support%20Facilities%20Guide.pdf
A15.20.
Sample 1391 Forms
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.20%20Sample%2013
91%20Forms.docx
252 AFI32-6000 18 MARCH 2020
No.
Table/Form
Webpage
A15.21.
Air Force Unaccompanied Housing Design
Guide
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/Air%20Force%20Unacc
ompanied%20Housing%20Design%20Gui
de.pdf
A15.22.
Air Force Family Housing Guide
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/Air%20Force%20Family
%20Housing%20Guide%20(AFFHG).pdf
A15.23.
Business Rules for the Enterprise Military
Housing Unaccompanied Housing Module
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.23%20Business%20R
ules%20for%20UH%20Module.docx
A15.24.
Oversight Inspection Documents
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.24%20Oversight%20
Inspection%20Documents.pdf
A15.25.
Enterprise Military Housing Information
Management System Memorandum
https://cs2.eis.af.mil/sites/10041/Program
Groups/Housing/Housing%20Policy%20a
nd%20Standards/15.25%20Enterprise%20
Military%20Housing%20Information%20
Management%20System%20Memorandu
m.pdf
