A Common DEI Language: Reference Guide
What does “transgender” mean?
Transgender refers to people for whom their
gender identity differs from the sex they were
assigned at birth.
Please note, not everyone who is
transgender goes through a medical
What does “non-binary” mean?
Non-binary refers to gender falling outside of
the categories of “man” and “woman”
What is “gender identity”?
Gender identity is one’s deeply held, internal
sense of their gender.
What is “gender expression”?
Gender expression is how people express
their gender identity outwardly through many
vehicles, such as name, pronouns, clothing,
I’ve noticed some people share their
pronouns in their e-mail signatures or share
them when introducing themselves. Why are
they doing this?
Sometimes, we make assumptions about
one’s gender based on a variety of cues,
such as name and appearance. By
proactively sharing our pronouns, we ensure
that we are not misgendered and prevent
people from making assumptions about us.
Also, please note, it is outdated to say
“preferred” pronouns. Saying “preferred”
makes it seem like using someone’s
pronouns is optional when, in reality, using a
person’s pronouns is the most basic need
they have to feel safe and to exist in public
I’ve heard people use “they/them/their/theirs”
as singular. This is not what I grew up
That’s totally OK. Change is hard, but yes,
“they/them/their/theirs” are singular pronouns,
just like “he/him/his” and “she/her/hers.”
How do I ask someone their pronouns? I feel
uncomfortable!
If you feel nervous asking someone their
pronouns, try introducing yourself with your
name and your pronouns. This may open up
space for the other person to share. Or, you
can just use “they/them/their/theirs” until they
share their pronouns with you.
I heard that saying “guys” or “gals” is not
inclusive. Why? What should I say instead?
These terms are not gender neutral and
exclude people who do not identify with the
gender binary.
You can say, “folks,” “you all” and “everyone.”
I hear people keep referring to women as
“females,” especially when they’re talking
about demographics and data—is that OK?
The use of “female” can be seen as
pejorative. “Female” is a scientific term
referring to the sex of a species, whereas,
“woman” refers specifically to female human
beings.
Additionally, not all women were assigned the
female sex at birth, so conflating “female”
with “woman” can erase people who are
gender non-conforming and transgender.