Zoom User Settings
To access settings
• Click the gear icon under your profile picture to change general settings for meetings.
o Start Zoom when I start
Windows – will automatically
open and display the Zoom
client when Windows starts.
o When closed, minimize window
to notification area instead of
task bar - keeps Zoom open in
the taskbar notifications area
after you close it.
o Use dual monitors – allows you
to place screen share content
and video on separate screens while in a meeting; Zoom will appear on both monitors.
o Enter full screen automatically when starting or joining a meeting – opens the meeting full screen.
o Automatically copy Invitation URL to clipboard after the meeting starts – copies the meeting URL to the
clipboard for easy access during the meeting.
o Ask me to confirm when I leave a meeting - displays a prompt to confirm if you really want to leave the
meeting.
o Show my connected time - displays the total time you have been in the current meeting.
o Remind me __ minutes before my upcoming meetings - displays a notification at the specified time before
your meetings start.
o Reaction Skin Tone - sets the default skin tone for chat emoticons and meeting reactions.
• Click the Video tab to change any camera or video settings.
o Click the Camera drop-down
arrow to select the camera to
use and select the video ratio.
o To use HD video in your
meetings, select Enable HD.
o Click Mirror my video if you
need to flip your video
horizontally.
o Selecting Touch up my appearance will apply a softening effect to minimize the visibility of imperfections.
o Select Always display participant names on their video to show the participants’ names on top of their
video.
o Turn off my video when joining meeting will automatically disable your video when you first join the
meeting.
o To see the video feed within a video preview window, select Always show video preview dialog when
joining a video meeting.
o Click Hide non-video participants to hide the participant’s thumbnails if they don’t have video enabled
(otherwise the thumbnail will just display the participant’s name)
• Click the Audio tab to set or change audio settings.
o Click Test Speaker to play a test tone and
adjust the volume level.
o Click the speaker drop-down arrow to select
the speaker you want Zoom to use.
o To make sure the microphone will record the
audio, click Test Mic.
o Selecting Automatically adjust volume will
automatically make your microphone softer
or louder as needed to make it easier for
other participants to hear you.
o Click Use separate audio device to choose a different device to play the ringtone when you are invited to a
meeting or receive a Zoom phone call.
o Choose to Automatically join audio by computer when joining a meeting to automatically start with your
audio enabled.
o Select whether to mute the microphone automatically when joining a meeting and whether to allow
yourself to unmute by pressing and holding the space bar.
o Sync buttons on headset allows you to mute or unmute using a button on your audio device and will show
the microphone is muted or unmuted in the Zoom client.
• Click Share Screen to open the available screen sharing settings.
o Selecting Enter full screen when a
participant shares screen automatically
changes the view to full screen mode
while Maximize Zoom window when a
participant share screen will maximize
the size of the Zoom client but does not
enter full screen.
o To automatically make the shared
screen fit the size of the Zoom window,
check Scale to fit shared content to Zoom window.
o Enabling the remote control of all applications will allow other participants to remotely control all
applications when working in a remote-control session.
o To display the shared screen and the participants’ video side by side, choose Side-by-side mode.
o Click Silence system notifications when sharing desktop to disable system sounds such as email
notifications and other desktop alerts.
• Chat settings are settings related to the Zoom chat, channel
and message notifications.
o Checking the Show Code Snippet button will show the
code snippet button on the chat box, allowing you to
send code snippets (visit Zoom support for more
details).
o Select Include Link Preview to insert a link preview
with the page title, preview image, and description
whenever your message contains a link.
o Change your status to Away if your computer is
inactive for a specified number of minutes by clicking
Show my status as Away when I am inactive for _
minutes:
o Choose dark or light for the color of the chat sidebar.
o Click Manage blocked users to view names of those you have blocked and to remove them from the blocked
list.
o Check the Keep all unread messages on top: box to keep chats with unread messages at the top of your
chats list.
o Select Show unread message badge for channels: to display the number of unread messages beside each
chat.
o To put a message with a new reply at the bottom of the chat window, click Move messages with new
replies to the bottom of the chat.
o Under Push Notifications, select if you want to receive notifications for
▪ All messages
▪ Only notifications for private 1-on-1 chats and any time someone uses @(your name) in any
channel.
▪ Nothing
o Click Channels if you want specific channels to have different notification settings than the ones you set
above.
o Click Keywords to set any keywords you
want to receive notifications for.
o Choose if you want to be notified of any
new replies on messages you are
following.
o If desired, set the time period when you
do not want to receive notifications.
o Check the box to hear a sound when a new chat message is received.
o If desired, select Mute notifications while I am in a meeting or on a call and if you would like the
notification banner to remain on the screen until you clear it.
• Virtual Background allows you to display an image or video as your background during a Zoom meeting.
o Click on an image to use it as the
background or click the + sign to add
your own.
o To disable the virtual background,
click None.
o Click I have a green screen if you have a physical green screen set up and then click on the video to select
the correct color for the green screen.
o Select Mirror my video if you need to horizontally flip the video.
• Click Recording to set the meeting recording options.
o Choose the default location to save
recording files; click Change to set a
new location.
o Select Choose a location for recorded
files when the meeting ends to display
a prompt at the end of a meeting asking
where to save the recording file; if this is
not checked, files are saved to the
default location.
o Choosing Record a separate audio file
for each participant who speaks creates
separate audio files for each participant, instead of one audio file for all.
o Enable Optimize for 3
rd
party video editor to make sure the file is compatible with video editing software
used to modify the recording.
o Adding a timestamp to the recording will include the date and time of the actual meeting in the recording.
o Select Record video during screen sharing to continue recording participants’ video when screens are being
shared.
o Choosing Keep temporary recording files will keep the original file to help Zoom troubleshoot problems.
o Click Manage to open the Zoom web portal and adjust the settings for cloud recording.
• The Statistics tab shows how much CPU and memory the
program is currently using.
• To view available keyboard shortcuts within Zoom, click
Keyboard Shortcuts.
• Click Accessibility to adjust the closed caption font size, to
make the meeting controls always visible, and to adjust the
display size in the chat.
