School Nurse
Bootcamp
Reporting Timelines and To Whom
Equity ● Quality ● Collaboration ● Community
Presenter
Rebecca Doran
School Nurse Principal Consultant
Illinois State Board of Education
Equity ● Quality ● Collaboration ● Community
Questions
Questions welcomed during the live presentation,
enter them into the question box.
A compiled FAQ document, Power Point,
and webinar recording will be made available
on ISBE’s School Nursing Webpage.
Equity ● Quality ● Collaboration ● Community
ISBE’s
Each and every child is equipped to make meaningful contributions
to society and live life to its fullest potential.
Provide each and every child with safe and healthy learning conditions,
great educators, and equitable opportunities by practicing data-
informed stewardship of resources and policy development, all done in
partnership with educators, families, and stakeholders.
Vision
Mission
Equity ● Quality ● Collaboration ● Community
ISBE’s Goals
Equity ● Quality ● Collaboration ● Community
Equity ● Quality ● Collaboration ● Community
Purpose
▪ This webinar will:
▪ Discuss required items to be turned into the school
health office.
▪ Present the dates items are due to the health office
▪ Share tools to track these items.
▪ Highlight how this information is reported to state
agencies
▪ Distinguish which reports are entered into a system
and sent to specific state agencies
Health Exams
▪ Illinois School Code 105 ILCS 5/27-8.1
▪ Health exam requirements
▪ Grade levels required
▪ Due dates to be submitted
Health Exams
▪ Illinois School Code 105 ILCS 5/27-8.1
▪ Health exam requirements
▪ Child Health Exam and Immunizations
▪ Eye Exam
▪ Dental Exam
Health Exams
▪ Health exam requirements
▪ Public Health Administrative Rules Section 665
▪ Health Examination Requirements
▪ Timetable for exams
▪ Report forms
▪ Proof of examination
▪ Proof of immunization
▪ Basic immunizations/proof of immunity/Boosters
▪ Provider statement of immunity
▪ List of non-immunized attendees
Health Exams
▪ Child Health Exam and Immunizations
▪ Pre-K
▪ Kindergarten
▪ Sixth Grade
▪ Ninth Grade
▪ Immunization Data Entry Worksheet
Health Exams
▪ Eye Exam
▪ Kindergarten
▪ First entrance into an Illinois School [105 ILCS 5/27-8.1 (1.10)]
▪ Waivers per IDPH
▪ Eye Examination Data Entry Worksheet
▪ Dental Exam
▪ Kindergarten
▪ Second Grade
▪ Sixth Grade
▪ Ninth Grade
▪ Waivers per IDPH
▪ Dental Information Data Entry Worksheet
Health Exams Submitted to School
▪ Illinois School Code 105 ILCS 5/27-8.1
▪ Child Health Exam and Immunizations
▪ By October 15
th
or an earlier exclusion date
established by the school district
▪ Eye Exam
▪ By October 15th
▪ Dental Exam
▪ By May 15th
Health Exams
▪ If not submitted by required date
▪ Child Health Exam and Immunizations
▪ Shall exclude from school attendance
▪ Eye Exam
▪ May hold report card*
▪ Dental Exam
▪ May hold report card*
* A school may not withhold a child's report card during a school
year in which the Governor has declared a disaster due to a public
health emergency
Reporting dates to remember
ISBE Student Health Data Important Dates
Immunization/Health Examination
Students submit to school by
October 15,
2022 or an earlier exclusion date set by
the district
IWAS system opens for data
-entry
September 1, 2022
IWAS system deadline for submission
November 15, 2022
Eye Examination
Students submit to school by
October 15, 2022
IWAS system opens for data entry
September 1, 2022
IWAS system deadline for submission
June 30,
2023 at 11:59 p.m.
Dental Examination
Students submit to school by
May 15, 2023
IWAS system opens for data entry
May 16, 2023
IWAS system deadline for submission
June 30,
2023 at 11:59 p.m.
Health Exams Submitted to ISBE
▪ Child Health Exam and Immunizations
▪ Reported in ISBE’s Web Access System (IWAS)
▪ Required by November 15
th
at 11:59 p.m.
▪ Eye Exam
▪ Reported in IWAS
▪ By June 30
th
at 11:59 p.m.
▪ Dental Exam
▪ Reported in IWAS
▪ By June 30
th
at 11:59 p.m.
▪ Since 2019 requires additional demographic data
Health Exams Submitted to ISBE
▪ Child Health Exam and Immunizations
worksheet
Health Exams Submitted to ISBE
▪ Eye Exam Worksheet
Health Exams Submitted to ISBE
▪ Dental Exam
Vision and Hearing Screening
▪ Vision and hearing screening programs is managed
through Illinois Department of Public Health
▪ IDPH Vision and Hearing Programs
▪ Conservation reports to IDPH due June 30
th
each
year.
▪ Webinar evaluation survey link will be available
on the ISBE School Nursing Webpage under the
blue bar labeled "School Nurse Bootcamp" for
2022. This will be your only opportunity to print
your Evidence of Completion
professional development form.
School Nurse support and questions
for technical assistance
•SEPTEMBER 14th 9:30-10:30 Microsoft Teams Meeting
•Physical and Immunization requirements
•Eye exam requirements
•IWAS reporting
•IWAS webinar for these required reports
•OCTOBER 12th 9:30-10:30 Microsoft Teams Meeting
•Collection of physical and immunization from students
•Eye exam report submission Kindergarten and students new to Illinois
•IWAS reporting
•Printing summaries from IWAS
•NOVEMBER 9th 9:30-10:30 Microsoft Teams Meeting
•Submit report in IWAS by November 15, 2022 before 11:59 PM
•Printing summaries from IWAS
•DECEMBER14th 9:30-10:30 Microsoft Teams Meeting
•Updates
•Dental exam notification 60 days prior to May 15th requirement
•Dental exam collection
Thank you for attending the webinar!
▪ For questions, you may reach us:
schoolnur[email protected]
▪ ISBE’s Wellness Department
217-782-5270