To: Participating Districts
From: Beth Heinlein
Date: March 22, 2024
Re: Cooperative Purchasing Special Education Supply Bid Awards #2024-105
RESULTS & AWARDS:
On April 3, 2024, the DCMO BOCES Board of Education reviewed the bid award recommendations, and
approved and awarded the bids.
DISCOUNTS:
The vendors offered discounts off their website or catalog. These discounts are specified on the vendor
contact sheet. If the item you need is not on the line item bid, you can search for the item utilizing the
discounts from the vendors to ensure that you are getting the best possible price. Sometimes a 15%
discount from one vendor is better than a 20% discount from another vendor but you must do your
research. Please review the discount analysis for further information.
AWARD BOOKLETS:
Award booklets will be posted on our website. Import Files for WinCap and nVision will be available in
your school district’s Shared Google Folder. If you see any price that shows as $0.00 on any reports or
online this means the item in question did NOT RECEIVE A BID. The item was either discontinued or
not available from the vendors that submitted a bid. The No Bid items may have a suitable substitution
within the bid awards.
Please note that in some cases the original quantity had adjustments to reflect the updated alternate unit of
measure. For example, if the original unit of measure was “each” and the item award has a unit of
measure of 12, a teacher originally ordering 12 will see an order on their PO Attachment for 1, which
reflects the awarded alternate unit of measure.
SUBSTITUTED ITEMS:
The vendor must supply the products to our original specification unless the vendor otherwise offered an
alternate brand which was accepted and awarded. The alternate brands awarded are on the award sheets
within the descriptions. Alternate items or UOM are within the item’s specification and within the
“Alternative Information” column.
IMPORTANT BID INFORMATION:
Please note that according to our contract the awarded vendors must follow these contract terms:
• Must deliver and invoice within 35 days from the date the vendor confirms they received the
purchase order. (If a vendor fails to deliver in this time, please contact our office, as we may
implement the Buy Against Clause)
• Pricing is firm until 4/30/25.
• Must provide the brand they specified on the bid throughout the bid contract.
• Must not substitute any item unless they have advance approval from the district.
• Cannot say an item is discontinued or no longer available, and offer you a higher priced item. –
PLEASE CONTACT US IMMEDIATELY – Substitutions must be at the bid price.
• Must not include shipping, handling or fuel surcharges on any order meeting minimum.