TRANSFERRING OWNERSHIP OF A MICROSOFT FORM TO A

TRANSFERRING OWNERSHIP OF A

MICROSOFT FORM TO A GROUP

So, you created a Microsoft form in your personal account and now need to give ownership to

someone else. You can move the form into a Microsoft group. Here’s how.

STEP ONE: CREATE A GROUP IN MICROSOFT OUTLOOK

You can use an existing group, but chances are you need to create a new one with just the right

people in it.

1. Open the online Outlook email app by going to

outlook.office.com.

2. At the top left of the Outlook page, click the New Contact

dropdown arrow and choose New Group.

Note: You can also create groups in the Outlook desktop

app by clicking New Group in the menu ribbon. The steps

will differ slightly.

3. In the window that opens, type the name of your new group

(description is optional).

4. Click Create.

5. Next, add members by entering an email address and selecting the account.

• If you are giving control of the form to someone else, it is a good idea to make

them an owner of the group.

• Add as many people as need to have access to the form.

6. Click Add to add the members and open your new group.

7. To make sure members

of the group receive

form notifications, click

Edit.

8. In the window that opens,

select both “Let people outside

the organization email the

groups” and “Members will

receive all group conversations

and events in their inboxes.”

These settings allow Forms to

email to BJU email addresses.

9. Click Save.

NOTE: Members who do not wish

to receive email notifications can

go to the group in Outlook (web

app) and toggle off “Follow in

inbox.”

STEP TWO: MOVING THE FORM TO THE NEW GROUP

You can now transfer the form to the new group so that

group members can access it.

IMPORTANT! You can move a form to a group, but you

cannot move it back to an individual. Be sure to select the

correct form to move.

1. Go to forms.office.com (or portal.office.com and click

the Forms app).

2. Place the mouse pointer over the form you wish to

move and click the three dots that appear in the

lower part of the tile.

3. Select Move.

4. In the panel that opens at the right side of the page,

choose the group you created and then click the

Move button. (All your groups will

appear in the panel. This is a

convenient way to transfer forms to

existing groups or teams.)

Note: Your form will remain displayed in your

forms list but will be identified as belonging to the

new group. If you no longer want it to appear in

your list, click the three dots on the form’s tile and

choose Remove from list.

STEP THREE: VIEWING A FORM IN A GROUP

As a member of the group, you can access the form, by navigating to where all your forms are

normally kept.

1. Go to forms.office.com (or portal.office.com and click the Forms app).

2. Scroll down below the forms tiles to My groups.

3. If the group you created does not appear in the list, click Show more.

4. Click the name of the group to see the forms in that group.

Any member of the group will be able to edit and manage the form.

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