BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE HANDBOOK 23-123

8 AUGUST 2013

Incorporating Change 3, 30 MAY 2017

Certified Current 20 December 2021

Materiel Management

MATERIEL MANAGEMENT

HANDBOOK VOLUME ONE,

MATERIEL MANAGEMENT

REFERENCE INFORMATION

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at

www.e-publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AF/A4LR Certified by: AF/A4LR

(Col David A. Biggs)

Pages: 276

This handbook facilitates the implementation of AFI 23-101, Air Force Materiel Management

and AFMAN 23-122, Materiel Management Procedures. It provides information regarding

Integrated Logistics System – Supply (ILS-S) and supports the execution of guidance in AFI 23-

101, Air Force Materiel Management and AFMAN 23-122, Materiel Management Procedures.

This guidance applies to all personnel (military, civilian, and contractors) working for the United

States Air Force (USAF) including major commands (MAJCOMs), direct reporting units (DRU),

field operating agencies (FOA) and other individuals or organizations as required by binding

agreement or obligation with the Department of the Air Force (DAF). This handbook should be

used in conjunction with AFI 23-101 and AFMAN 23-122 in the execution of materiel

management operations. Refer recommended changes and questions about this publication to the

Office of Primary Responsibility (OPR) using AF Form 847, Recommendation for Change of

Publication; route AF Forms 847 from the field through the appropriate functional chain of

command. Ensure that all records created as a result of processes prescribed in this publication

are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management of

Records, and disposed of in accordance with the Air Force Records Disposition Schedule (RDS)

located in the Air Force Records Information Management System (AFRIMS)

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm. In accordance with the Paperwork

Reduction Act and DoD policy, ensure that reports of information collections that are collected

and/or are compiled and transmitted from the general public are cleared and licensed by the

Office of Management and Budget prior to collection. Information that is collected from other

2 AFH23-123 8 AUGUST 2013

DoD components or Federal agencies must be approved by DoD and licensed with a report

control symbol. See Attachment 1 for a glossary of references and supporting information.

SUMMARY OF CHANGES

This interim change revises AFH 23-123 Volume 1, by updating information pertaining to the

DIC/TRIC code; MAJCOM information Table; Type Organization Code; Application codes,

Screen/Index codes; Screen Name/Number Index codes. In addition, the removal of Agile

Logistics (AL)/Two-Level Maintenance (2LM) Maintenance Flag. Administrative changes for

references throughout to change “AFMC SCM-R Activity” to “AFMC”.

Chapter 1— HANDBOOK OVERVIEW 9

1.1. Purpose.................................................................................................................... 9

1.2. Description of Volumes. ......................................................................................... 9

1.3. Relation to other Publications. ................................................................................ 9

1.4. Changes to this publication. .................................................................................... 9

Chapter 2— DATA ELEMENTS, DEFINITIONS & STANDARD SUPPLY CODES 10

2.1. Purpose.................................................................................................................... 10

2.2. References. .............................................................................................................. 10

2.3. Data Elements and Definitions. .............................................................................. 10

Table 2.1. Action Code--AFEMS. ........................................................................................... 10

Table 2.2. Action Flag. ............................................................................................................ 11

Table 2.3. Action Taken Codes. ............................................................................................... 11

Table 2.4. Activity Codes. ....................................................................................................... 13

Table 2.5. Address Type. ......................................................................................................... 14

Table 2.6. Intra-Air Force Advice Codes. ................................................................................ 14

Table 2.7. AFEMS Request Number. ...................................................................................... 16

Table 2.8. AFTO Form 95 Code. ............................................................................................. 16

Table 2.9. Deleted. ................................................................................................................... 17

Table 2.10. Allowance Maintenance Level. .............................................................................. 17

Table 2.11. Allowance Maintenance Type. ............................................................................... 17

Table 2.12. Allowance Mobility Type Indicator. ....................................................................... 17

AFH23-123 8 AUGUST 2013 3

Table 2.13. AFVSPO Fuel Codes And Comments. ................................................................... 18

Table 2.14. Application Code. ................................................................................................... 22

Table 2.15. Approval Activity. .................................................................................................. 22

Table 2.16. Area Code. .............................................................................................................. 23

Table 2.17. Authority for Issue Flag and Descriptions. ............................................................. 23

Table 2.18. Non-Stocked Item Due-Out Cause Codes. ............................................................. 25

Table 2.19. Stocked Item Due-Out Cause Codes. ...................................................................... 26

Table 2.20. Special Purpose Due-Out Cause Codes. ................................................................. 27

Table 2.21. Basis of Relationship Code. .................................................................................... 28

Table 2.22. Scrap Classification and Segregation Guide. .......................................................... 30

Table 2.23. Data Location Flags. ............................................................................................... 33

Table 2.24. Demand Code. ........................................................................................................ 35

Table 2.25. Intra-Air Force Demand Codes. .............................................................................. 35

Table 2.26. Denial Codes. .......................................................................................................... 36

Figure 2.1. Deployed Flag. ........................................................................................................ 37

Table 2.27. Detail Output Flags. ................................................................................................ 38

Table 2.28. Document File Code (DFC). ................................................................................... 39

Table 2.29. DIFM Status Flags. ................................................................................................. 39

Table 2.30. Equipment Codes. ................................................................................................... 40

Table 2.31. Equipment Management Exception Flags. ............................................................. 41

Table 2.32. Evaluator Type. ....................................................................................................... 41

Table 2.33. Exception Flag Codes. ............................................................................................ 41

Table 2.34. Exception Notice Code (ENC)................................................................................ 42

Table 2.35. Excess Cause Identification Table. ......................................................................... 42

Table 2.36. Expense Record Output Code. ................................................................................ 43

Table 2.37. Foam-In-Place Code. .............................................................................................. 44

Table 2.38. Hold Code Cargo. ................................................................................................... 46

Table 2.39. Interrogation Code and Date. .................................................................................. 48

Table 2.40. Inventory Management Record Adjustment Code--Stock Fund. ............................ 48

4 AFH23-123 8 AUGUST 2013

Table 2.41. Item Codes. ............................................................................................................. 49

Table 2.42. Joint Management Codes. ....................................................................................... 49

Table 2.43. Lateral Requisition Flag. ......................................................................................... 50

Table 2.44. MPC Codes. ............................................................................................................ 51

Table 2.45. Major Command Code. ........................................................................................... 52

Table 2.46. Major Command Reporting Designator. ................................................................. 54

Table 2.47. MACR Update Codes (BC Z Transactions). .......................................................... 55

Table 2.48. MUC Field Identifiers. ............................................................................................ 55

Table 2.49. Media of Communication Code. ............................................................................. 57

Table 2.50. MICAP Codes. ........................................................................................................ 58

Table 2.51. Mode of Shipment Codes........................................................................................ 59

Table 2.52. National Codification Bureau (NCB) Code. ........................................................... 61

Table 2.53. Organization Code. ................................................................................................. 64

Table 2.54. Over/Short Flag. ...................................................................................................... 66

Figure 2.2. FAD and UND Conversion Charts. ........................................................................ 68

Table 2.55. Quantity Purchased Variation Codes. ..................................................................... 70

Table 2.56. Quantity Variance Flag. .......................................................................................... 70

Table 2.57. Reason Why Codes. ................................................................................................ 71

Table 2.58. RAMPS Report Codes. ........................................................................................... 72

Table 2.59. Relationship Codes (RC). ....................................................................................... 73

Table 2.60. Disposition Code and Ship-To-Account Code........................................................ 74

Table 2.61. Routing Identifier Code Examples. ......................................................................... 76

Table 2.62. Serialized Report Code. .......................................................................................... 77

Table 2.63. DELETED .............................................................................................................. 78

Table 2.64. SPRAM Flag. .......................................................................................................... 78

Table 2.65. Special Requirements Flag. .................................................................................... 79

Table 2.66. SPC Assignment Rules. .......................................................................................... 80

Table 2.67. Stockage Priority Subgroup Codes. ........................................................................ 80

Table 2.68. Stop/Restart Codes. ................................................................................................. 81

AFH23-123 8 AUGUST 2013 5

Table 2.69. Substitute Action Codes. ......................................................................................... 82

Table 2.70. Supply Response Designator Codes and Definitions. ............................................. 83

Table 2.71. Supportability Code. ............................................................................................... 84

Table 2.72. Retail System Designator Code (SDC). .................................................................. 85

Table 2.73. Wholesale System Designator Codes. .................................................................... 85

Table 2.74. Type Adjustment Code. .......................................................................................... 87

Table 2.75. WRM Type Authorizations..................................................................................... 88

Table 2.76. Type Balance Code. ................................................................................................ 89

Table 2.77. Not Used. ................................................................................................................ 89

Table 2.78. Type Fuel Code. ...................................................................................................... 89

Table 2.79. Guide to Assigning Type Level Flags. ................................................................... 90

Table 2.80. Type Organization Code. ........................................................................................ 91

Table 2.81. Type Procurement Code. ........................................................................................ 92

Table 2.82. Type Record Code. ................................................................................................. 93

Table 2.83. Category Review Codes. ......................................................................................... 93

Table 2.84. Type Ship-Not-Credited (SNC) Flag. ..................................................................... 94

Table 2.85. Type Spares Codes. ................................................................................................. 95

Table 2.86. Unserviceable Status Codes. ................................................................................... 96

Table 2.87. Urgency of Need Funding Flag............................................................................... 97

Table 2.88. Use Codes. .............................................................................................................. 97

Table 2.89. Vehicle Registration Number. ................................................................................ 97

Table 2.90. Vehicle Status Codes. ............................................................................................. 98

Table 2.91. Vehicle Maintenance Work Order Numbers. ......................................................... 99

Table 2.92. War Reserve Materiel (WRM) Application Code. ................................................. 100

Table 2.93. Wartime Category (WC) Code. .............................................................................. 100

Table 2.94. WPC Codes. ............................................................................................................ 101

Table 2.95. Error Codes and Message/Solutions. ...................................................................... 101

Table 2.96. Weapon Control Transaction Code. ........................................................................ 104

2.4. Transportation Account Code. ................................................................................ 105

6 AFH23-123 8 AUGUST 2013

Table 2.97. TAC Assignment Chart. ......................................................................................... 105

2.5. Document Identifier Code (DIC) And Transaction Identification Code (TRIC) .... 107

Table 2.98. DIC/TRIC Codes Chart. ......................................................................................... 109

2.6. Document Number. ................................................................................................. 149

Table 2.99. Document Numbers, Example One. ....................................................................... 149

Table 2.100. Document Numbers, Example Two. ....................................................................... 150

Table 2.101. Document Numbers, Example Two. ....................................................................... 150

Table 2.102. Document Numbers, Example Three. ..................................................................... 150

Table 2.103. Document Numbers, Example Four. ...................................................................... 151

Table 2.104. Document Numbers, Example Five. ....................................................................... 151

2.7. Expendability, Recoverability, Reparability, Cost Designator (ERRCD). ............. 151

Table 2.105. ERRCD Breakout. .................................................................................................. 152

Table 2.106. EMC Codes. ............................................................................................................ 152

2.8. Materiel Category and/or Source of Supply Code. ................................................. 153

Table 2.107. Materiel Category and/or Source of Supply Code. ................................................. 153

2.9. Organization Identification Code. ........................................................................... 153

Table 2.108. Organization Identification Code. ........................................................................... 153

Table 2.109. Identity Edits. .......................................................................................................... 154

2.10. Transaction Exception Code (TEX). ....................................................................... 154

Table 2.110. Code Breakout - TEX Code Sequence. ................................................................... 154

Table 2.111. Code Breakout - DIC/TRIC Sequence. ................................................................... 168

2.11. Type Transaction Phrase and Code (TTPC). .......................................................... 178

Table 2.112. Type Transaction Phrase and Code (TTPC). .......................................................... 179

2.12. Acquisition Advice Code (AAC). ........................................................................... 185

2.13. Budget Code. .......................................................................................................... 185

Table 2.113. Budget Codes. ......................................................................................................... 185

Table 2.114. Centrally Managed Budget Programs Codes. ......................................................... 186

2.14. Custody Receipt Account Code/Shop Code. .......................................................... 188

Table 2.115. Custody Receipt Account Codes. ........................................................................... 189

AFH23-123 8 AUGUST 2013 7

2.15. Disposal Authority Code. ....................................................................................... 192

Table 2.116. Air Force Disposal Authority Codes. ...................................................................... 193

2.16. Document Identifier Code, Wholesale. ................................................................... 196

Table 2.117. Document Identifier Codes. .................................................................................... 196

Table 2.118. Document Identifier Code--Intra-Air Force. ........................................................... 202

2.17. Excess Transaction Status Code. ............................................................................ 210

Table 2.119. Excess Status Codes. ............................................................................................... 210

2.18. Level Justification Code. ........................................................................................ 217

Table 2.120. Level Justification Code (LJC). .............................................................................. 217

2.19. Status/Cancellation Justification Code/Phrase. ....................................................... 219

Table 2.121. Intra-Air Force Status Codes. ................................................................................. 219

Table 2.122. Intra-Base Status Codes. ......................................................................................... 223

2.20. Urgency Justification Code. .................................................................................... 224

Table 2.123. Urgency Justification Code (UJC). ......................................................................... 225

2.21. Screen Name/Number Index. .................................................................................. 229

Table 2.124. Screen Name/Number Index. .................................................................................. 230

2.22. MICAP Codes. ........................................................................................................ 237

Table 2.125. MICAP Condition Codes. ....................................................................................... 238

Table 2.126. MICAP Hour Codes. ............................................................................................... 239

Table 2.127. MICAP Delete (Termination) Codes. ..................................................................... 239

Table 2.128. MICAP Advice Codes. ........................................................................................... 240

2.23. ES-S Definitions. .................................................................................................... 241

2.24. Classes Of Supply. .................................................................................................. 247

Table 2.129. Classes of Supply. ................................................................................................... 247

Table 2.130. End Item Serial Number (ESN) Standard Structure. .............................................. 249

Table 2.131. Package Serial Number (PSN) Standard Structure. ................................................ 250

Table 2.132. Credit Policy Table. ................................................................................................ 251

Table 2.133. Special and Miscellaneous Allowances. ................................................................. 254

Table 2.134. Alpha Code and Agency. ........................................................................................ 255

8 AFH23-123 8 AUGUST 2013

2.25. End Item Serial Number (ESN ............................................................................... 255

2.26. Package Serial Number (PSN) ................................................................................ 256

Chapter 3— FORMATS & STANDARDS FOR THE DOD SUPPLY CHAIN 257

3.1. Overview. ................................................................................................................ 257

3.2. DLM 4000.25-M, .................................................................................................... 257

3.3. DLM 4000.25-1, ..................................................................................................... 257

3.4. DLM 4000.25-2-M, ................................................................................................ 257

3.5. DLM 4000.25-6-M, ................................................................................................ 257

3.6. DLM 4000.25-3-M, ................................................................................................ 257

3.7. DoD 4100.39-M ...................................................................................................... 257

3.8. DoD 4140.1-R, ........................................................................................................ 257

3.9. CJCSI 4110 01D, .................................................................................................... 258

Chapter 4— EXTERNAL MATERIEL MANAGEMENT SYSTEMS 259

4.1. Overview. ................................................................................................................ 259

4.2. Mobility Inventory Control Accountability System (MICAS). .............................. 259

4.3. Hazardous Materials Information Resource System (HMIRS). ............................. 259

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 260

Attachment 2— UPDATED TERMS FOR AF SUPPLY CHAIN SUPPORT 274

AFH23-123 8 AUGUST 2013 9

Chapter 1

HANDBOOK OVERVIEW

1.1. Purpose. The purpose of this handbook is to provide system interface guidance related to

the execution of materiel management procedures outlined in AFMAN 23-122.

1.2. Description of Volumes. This manual is divided into the following volumes and parts:

1.2.1. AFH 23-123, Volume 1, Materiel Management Reference Information, provides ready

identification and use of various codes and terms applicable to procedures covered in

AFMAN 23-122.

1.2.2. AFH 23-123, Volume 2, Integrated Logistics System – Supply (ILS-S), prescribes

standardized processes for all materiel management activities operated or supported by the

Integrated Logistics System – Supply (ILS-S). It applies to all ILS-S users.

1.2.2.1. AFH 23-123, Volume 2, Part 1, ILS-S, Materiel Management Operations

provides system interface guidance related to the execution of materiel management

processes outlined in AFMAN 23-122.

1.2.2.2. AFH 23-123, Volume 2, Part 2, ILS-S, Standard Base Supply System Operations

specifies the functional and technical processes applicable to status inquiries, notices,

record maintenance and associated information within the Standard Base Supply System

(SBSS).

1.2.2.3. AFH 23-123, Volume 2, Part 3, ILS-S, Standard Base Supply System Reference

specifies the functional and technical processes applicable to system operations within

the SBSS.

1.2.2.4. AFH 23-123, Volume 2, Part 4, ILS-S, Ancillary Components addresses the Air

Force Supply Central Database (AFSCDB) and the Enterprise Solution-Supply (ES-S).

The AFSCDB is designed to replicate the SBSS processes without changing its business

practices. This part of the handbook provides detailed information on the AFSCDB.

Additionally, an introduction to the ES-S and link to the online ES-S handbook is

provided.

1.2.3. AFH 23-123, Volume 3, Air Force Equipment Management, specifies processes and

information applicable in the management of organizational equipment under the Air Force

Equipment Management System (AFEMS).

1.3. Relation to other Publications. If the information in this handbook appears to conflict

with other volumes, parts, or chapters of this handbook, the conflicts will be referred to the

designated OPR for resolution.

1.4. Changes to this publication. Command staff offices or AF bases desiring to make

recommended changes to the information contained herein will make such recommendations

through their respective MAJCOM/command chain. Supplements to this publication are allowed

at MAJCOM level or higher and must be routed to the OPR of this publication for coordination

prior to certification and approval.

10 AFH23-123 8 AUGUST 2013

Chapter 2

DATA ELEMENTS, DEFINITIONS & STANDARD SUPPLY CODES

2.1. Purpose. This chapter is designed to provide AF’s worldwide logistics customers with a

practical, ready reference for all codes used in the Military Standards (MILS) systems such as

accounting, reporting, requisitioning, etc. The codes contained herein are intended to standardize

procedures and, unless otherwise specified, these codes will be used and apply to all applicable

AF activities.

2.2. References. The information provided in this section is intended to supplement lists and

glossaries found in other AF references. For additional definitions, acronyms, and abbreviations

refer to the publications listed in Attachment 1.

2.3. Data Elements and Definitions.

2.3.1. Purpose. To define data elements consisting of codes, flags, numbers, or quantities

used internally or externally to the Air Force Logistics legacy systems.

2.3.1.1. Arrangement. The elements are listed alphabetically by full name. (Some entries

are also listed under their acronyms, with cross-references to the full names and

definitions.)

2.3.1.2. Contents. Each entry includes the title of a data element, followed by the number

and type of digits it contains. The purpose of each element is explained, and cross-

references to applicable chapters.

2.3.2. Glossary of Terms.

2.3.2.1. ACCOUNTING AND DISBURSING STATION NUMBER (ADSN) (6-

position N). Identifies the Accounting & Finance Office that disburses, collects, reports,

or accounts for materiel transactions. These data elements are recorded on output

documents and PFMR.

2.3.2.2. ACQUISITION ADVICE CODE (AAC) (1-position A). Indicates how (as

distinguished from where) and under what restrictions an item will be acquired. The AAC

will reflect applications of three basic methods: (1) by requisition; (2) by fabrication or

assembly; (3) by local purchase. See DoD 4100.39-M, Vol 10, Table 58, for a list of

these codes. Also see Para. 2.12.

2.3.2.3. ACQUISITION METHOD SUFFIX CODE (AMSC) (2-position A). This

code reflects the decision of the Primary Inventory Control Activity (PICA) from a

planned procurement review. A combination of the two codes is required. See DoD 4

100.39-M, Vol 10, Table 71, for a list of codes.

2.3.2.4. ACTION CODE--AFEMS (C001) TRANSACTION (1-position A). This is a

standard code for on-line transactions in the AFEMS (C001).

Table 2.1. Action Code--AFEMS.

Code

Value

Add a record

AFH23-123 8 AUGUST 2013 11

Change a record

Delete a record

2.3.2.5. ACTION CODE--FILE MAINTENANCE (1-position A). Indicates what

action to take on certain SBSS input and output formats. The action codes are identified

in AFH 23-123, Vol 2, Pt 2, Ch 7 with the required input for the transaction being

processed.

2.3.2.6. ACTION FLAG--VENDOR/AF-OWNED CONTAINERS (1-position

A). Indicates the action the program should take on certain input formats.

Table 2.2. Action Flag.

Code

Description

Will change purchase order number/BPA call number number/return date/ optional data

Reverse post of shipment of AF-owned container for credit. Positions 1-43 must

contain valid data which can be obtained from the 1VS input in the CTH.

2.3.2.7. ACTION TAKEN CODE--MAINTENANCE (1-position A/N). Indicates

maintenance actions which dictate Standard Base Supply System (SBSS) updating of

repair cycle records. See Table 2.3. below.

2.3.2.8. ACTION TAKEN CODE--SUPPLY (1-position A). Indicates Logistics

Readiness Squadron (LRS)/Materiel Management Activity actions which dictate updating

of repair cycle records. These codes apply to Economic Order Quantity (EOQ), supply

point, War Reserve Materiel (WRM) spares, and equipment turn-ins. (See Table 2.3

below for the Action Taken Codes.)

Table 2.3. Action Taken Codes.

Code

Description

Remarks/Notes

Bench checked and repaired.

Bench checked--serviceable (no repair required).

Bench checked--repair deferred. (This code is used for

turn-in of Deficiency Report exhibits, to include latent

defects.

Bench checked--transferred to another base (for bench

check, calibration, or repair).

Note 1, 2

Repaired. (This code will not be used to code on-

equipment work if another code will apply.)

Repaired and/or replaced attaching units, seals gaskets,

packing, tubing, etc.

Calibrated--no adjustment required.

Calibrated--adjustment required.

Adjusted.

Unserviceable turn-in of an item from other than a

maintenance activity. If the item is Not Repairable This

Supply Action Taken

code. Not to be used for

12 AFH23-123 8 AUGUST 2013

Station (NRTS) or condemned by maintenance, use the

appropriate maintenance action taken code (1-7 or 9).

Turn-in of a Due-In From

Maintenance (DIFM)

asset.

Serviceable turn-in of an item originally requested as

an initial issue.

Supply Action Taken

code. Not to be used for

Turn-in of a DIFM asset.

Serviceable turn-in of WRM spares, Supply Point,

Mobility Readiness Spares Package (MRSP), and

Mission Support Kit (MSK) assets, and other situations

where demand data would not be affected.

Supply Action Taken

code. Not to be used for

Turn-in of a DIFM asset.

Serviceable turn-in of an item originally requested as a

replacement issue. (Cumulative recurring demands data

will be reduced by the quantity turned in.)

Supply Action Taken

code. Not to be used for

Turn-in of a DIFM asset.

Cleaned.

Tested, inspected, serviced.

Painted.

Bench checked (NRTS)--repair not authorized.

Bench checked (NRTS)--lack of equipment, tools, or

facilities.

Bench checked (NRTS)--lack of technical skills.

Bench checked (NRTS)--lack of parts.

Bench checked (NRTS)--shop backlog.

Bench checked (NRTS)--lack of technical data.

Bench checked (NRTS)--lack of resources. (The repair

is authorized by the -6 maintenance T.O. but not

accomplished due to the lack of authority to possess or

obtain resources.)

Bench checked--return to depot facility by direction of

system manager or item manager.

Note 3

Condemned.

Blank

Action taken code used for turn-in of EOQ items will

be blank with the following exceptions:

a. Serviceable turn-in from detail records such as

WRM will contain supply action taken code T.

b. Action taken code U will decrease the cumulative

recurring demands by the quantity turned in.

c. When the item turned in is a Deficiency Report

exhibit, use supply condition code Q and action taken

code C. For Deficiency Report credit policy, see the

materiel deficiency procedures.

Notes:

1. Action taken code D is used to indicate an item was 1) bench checked at a forward operating

base, dispersed operating base, or en route base, 2) found to be unserviceable, and 3) transferred

to a main operating base or home base for repair. If a turn-in input contains a supplementary

address in positions 45-50, action taken code D will cause the item to be shipped to that

AFH23-123 8 AUGUST 2013 13

address. Do not use code D for turn-in of items with

Expendability/Recoverability/Repairability/Cost Designator (ERRCD) XB, and do not use it

when shipping unserviceable items to Inventory Managers, special repair activities, or other

official depot level repair functions.

2. Under the conditions listed below, items turned in with other action taken codes will be

shipped to other Air Force bases and the code will be automatically changed to D.

a. Override record address. When the override record correlates with the shipment exception

code, the item is shipped to the override record address.

b. Reparable destination address. When the reparable destination/ disposition code contains an

address, the item is shipped to that address.

c. Missing address reject. When the turn-in does not direct a shipment to another Air Force

base, an invalid action taken code reject will be generated.

3. Action Taken Code 8 forces the automatic shipment of items to AFMC depots. Do not use it

with ERRCD XB items; do not use it for shipment to repair facilities other than AFMC; and do

not use it when the Inventory Manager directs the return of an awaiting parts (AWP) asset for

lack of parts.

2.3.2.9. ACTIVITY CODE (1-position A). Identifies the method that an organization

uses when submitting an issue or turn-in request to the supplies and equipment manager.

This code appears in the first position of an organization document number. The activity

codes are listed below:

Table 2.4. Activity Codes.

Code

Description

Special level.

Bench stock (bench stock issues).

Contract maintenance/in-house repair/ Unsatisfactory Report (UR) exhibits.

Special Purpose Recoverables Authorized Maintenance (SPRAM) issues.

Equipment manager.

Internally assigned to the local manufacturer receipts of stock funded (budget

code 9) items. For transaction identification codes (TRIC) other than receipts,

this code is the service code portion of the MILSTRIP document number.

Also, the organizations and/ or LRS/Materiel Management Activities use this

code for miscellaneous DO NOT POST transactions. Such transactions are not

processed through the SBSS but are transferred to DLADS.

Maintenance (IMDS CDB or G081) issues.

Retail outlet transactions. General outlet (BSS/TIC) uses this code for issues

and turn-ins.

Bulk issue point (Base Service Store, Individual Equipment Element, and GSA

Self-Service Store).

14 AFH23-123 8 AUGUST 2013

Mission support kit (MSK).

Non- Equipment Authorization Inventory Data

(EAID) Equipment. Equipment items (ERRCD NF/ND) for which authorized

or in-use detail records are not maintained.

Routine maintenance.

Identifies a transaction related to a supply point. It is used for across-the-

counter issues, for turn-ins, and for action between the supply point and the

CSB account.

RSP.

War Reserve Materiel consumables and spares.

Expedite.

Identifies file maintenance transactions that were assigned document numbers

under program control.

Internal transactions.

2.3.2.10. ADDRESS TYPE (1-position N). Indicates whether an "in the clear" address

is to be used for mail, freight, or billing.

Table 2.5. Address Type.

Code

Meaning

Mail address

Freight address

Bill to address

2.3.2.11. ADJUSTMENT ACTION CODE (1-position A/N). Used on Accounting

and Finance inputs to specify processing actions for programs (see DFAS-DE 7077.10-

M, SBSS On-Line Users Manual). https://ceds.gunter.af.mil/Publications.aspx .

2.3.2.12. ADVICE CODE--REQUISITIONING (2-position A/N). Provides the

source of supply with coded instructions that specify processing actions for programs.

The requisition transaction advice codes flow from requisition originators to initial

processing points and are thereafter perpetuated into passing actions and release/receipt

documents. See DLM 4000.25-1 for a list of these codes.

Table 2.6. Intra-Air Force Advice Codes.

Code

Explanation

Request for shipment of unserviceable (reparable) materiel (fill or kill).

Request for shipment of TOC materiel (fill or kill).

If unable to ensure availability before expiration of priority or indicated delivery

date, reject and furnish a source of supply from which purchase may be made from

funds of requisitioner.

Request for incomplete materiel (fill or kill).

AFH23-123 8 AUGUST 2013 15

Required to replace an item lost to the equipment management reporting

inventory/EAID; that is, redistribution and marketing, inventory adjustment

voucher, and other relief of accountability documents.

Required for issue to non EAID reporting function or agency; that is, DD Form

780, Aircraft Inventory Record, CE real property training device, bench mock-up or

other governmental agencies, NASA, ARMY, NAVY, etc., and contractors.

Required as replacement issue to support an EAID authorization.

Required to satisfy shortage resulting from increased EAID authorization

subsequent to the last RCS: LOG-MM(M) 7328 EAID report.

Required to satisfy initial shortage previously reported in the EAID report.

Item is required for an AWP end item (fill or kill).

Item is required for an AWP item. Quantity not shipped will be back ordered.

Pick, pack, and hold materiel for port call. Use of this code is restricted to

aggregation type Air Force supply directive (perpetuated only in the Inventory

Manager Stock Control and Distribution (IM SC&D) system).

Organic depot maintenance projected materiel requirements (use is restricted to

AFMC depot supply only.

Specifies “New and Unused Materiel Only” will be shipped to satisfy this specific

requirement. This code will be used by AF for selected Foreign Military Sales

(FMS) case requisitions and will cause the phrase “New and Unused Materiel

Only” to be printed on the DD Form 1348-1, DoD Single Line Item Release/Receipt

Document, shipment documentation.

Item requires calibration, repair, and return.

Complete overhaul of “ND2” item required to insure performance, safety or

maximum utilization. Replacement item must be available before item can be

released.

Repair costs for “NF2” item exceed economic repair criteria. Operational

requirement prevents condemnation until replacement is received.

Request for single vendor integrity control for a FMS requisition, procurement

action required by the Item Manager (IM).

Specified materiel required to be delivered to FMS country by date.

Used to request back order of lateral requests authorized only for lateral (base to

base) actions.

Fill in backorder required quantity as update cumulative recurring demands (EOQ

items only).

Routed repair replacement requirement (fill or kill). Authorized for Air Force

Recoverable Assembly Management System

(AFRAMS) only.

FW2020 requisitions received will be output as “9A” controlled exceptions. Split

actions are not allowed.

Materiel requested is for replacing installed equipment in next higher assembly.

The item is required to replace a time change asset that was issued to satisfy a local

requirement.

Used on deployed Combat Supply System (CSS) requisitions submitted to the

supporting base. Processed by the supporting base as a fill or pass, and released to

16 AFH23-123 8 AUGUST 2013

zero balance. Generated by the CSS under program control.

Asset requires calibration prior to shipment calibration facility to ship directly to

using activity upon completion.

Used only by AFMC Forward Stockage sites to indicate manual materiel release

transactions.

Not used.

2.3.2.13. ADVICE CODE--DIFM (1-position A/N). Indicates either awaiting parts

(AWP) dispositions or requests for AWP disposition action.

2.3.2.14. AFEMS REQUEST NUMBER (11-position N). Control number assigned

for an action into the AFEMS (C001) which consists of three parts. The first part of the

AFEMS request number denotes the type of user responsible for initiating an allowance

change request. Valid values are as follows:

Table 2.7. AFEMS Request Number.

Code

Value

EQUIPMENT CUSTODIAN (USER)

EAE

Command Equipment Management

Office (CEMO)

ALLOWANCE MANAGER

AFMC

HQ USAF

2.3.2.14.1. The second part of the AFEMS request number is a 5-position date

(YYDDD), showing when the change request was initially entered into the AFEMS

(C001). The third part of the AFEMS request number is a 5-position sequence

number.

2.3.2.15. AFTO FORM 95 CODE (1-position A). Used to prevent LRS/Materiel

Management Activities from shipping assets to repair activities unless historical

records/time change data accompanies the assets.

Table 2.8. AFTO Form 95 Code.

Code

Definition

Life Limited Data Required

AFTO Form 95 Required

AFTO Form 95/Life Limited Data Required

2.3.2.16. Deleted .

AFH23-123 8 AUGUST 2013 17

Table 2.9. Deleted.

2.3.2.17. ALLOWANCE CHANGE DESCRIPTION (79-position A/N). Describes a

change to an allowance standard updated in the AFEMS (C001). This description appears

on an email allowance change notice.

2.3.2.18. ALLOWANCE IDENTIFIER (7-position A/N). Identifies the specific

allowance basis of issue from which the authorization was derived. This element is made

up of the allowance source code and the allowance identifier suffix.

2.3.2.19. ALLOWANCE IDENTIFIER SUFFIX (4-position A/N). Identifies a

mission application and mission exception within an allowance standard when used with

the mission application (4A). The suffix for miscellaneous allowances (041, 048, 063,

etc.) and special allowances (rentals, local manufacture) is structured.

2.3.2.20. ALLOWANCE MAINTENANCE LEVEL (1-position N). Identifies

individual allowances that may be used only by organizations performing that level of

maintenance.

Table 2.10. Allowance Maintenance Level.

Code

Value

Organizational level

Intermediate level

Depot level

Organizational and

intermediate level

2.3.2.21. ALLOWANCE MAINTENANCE TYPE (1-position A). Indicates whether

the allowance standard is for a combat or non-combat oriented maintenance organization.

These codes are:

Table 2.11. Allowance Maintenance Type.

Code

Value

Combat

Non-combat

2.3.2.22. ALLOWANCE MAJCOM (3-position A/N). Identifies allowance standards

that may be used only by organizations assigned to that MAJCOM.

2.3.2.23. ALLOWANCE MOBILITY TYPE INDICATOR (3-position A). Identifies

the mobility concept for a specific allowance.

Table 2.12. Allowance Mobility Type Indicator.

Code

Value

DEP

Dependent mobility mission

IND

Independent mobility mission

2.3.2.24. ALLOWANCE UNIT KIND CODE (3-position A/N). Identifies individual

allowances that may be used only by organizations with an equal unit kind code.

18 AFH23-123 8 AUGUST 2013

2.3.2.25. ALLOWANCE UNIT TYPE CODE (5-position A/N). Identifies individual

allowances that may be used only by organizations that are tasked to the specified unit

type code.

2.3.2.26. ALLOWANCE SOURCE CODE (ASC) (3-position N). Identifies the

appropriate allowance standard from which the authorization was derived, or

miscellaneous sources (041, 055, etc.) on which the authorization is based.

2.3.2.27. ALTERNATE STORAGE LOCATION CODE (3-position A/N). Identifies

the base at which WRM equipment is stored when that location is not the reporting base

or the base of planned use. These codes and their definitions can be retrieved from the

AFEMS (C001) using the WRM base code list (OWBL) on-line query (classified users

only). The WRM Monitor or the EAE can obtain a listing through their parent major

command CEMO.

2.3.2.28. ALTERNATIVE FUEL CODE (1-position A/N). Identifies type fuel used in

vehicle. Complies with Department of Energy Policy Act 1992 to reduce dependence on

foreign fuel and Clean Air Act. See Table 2.13.

Table 2.13. AFVSPO Fuel Codes And Comments.

New

Fuel

Code

AFVSPO’S

Fuel Description

Source

AFVSPO’s Comments

Old

Fuel

Code

FLEX-FUEL = Passenger

cars designed to run on

blends of unleaded

gasoline and either ethanol

or methanol

Ethanol (15% G / 85% E)

‘Flex-Fuel’

OEM

(Also known as ethyl alcohol,

grain alcohol) can be produced

chemically from ethylene or

biologically from the fermentation

of various sugars from

carbohydrates found in agricultural

crops & cellulosic residues from

crops or wood.

Methanol (15% G / 85%

M)’Flex-Fuel’

OEM

(Also known as methyl alcohol<

wood alcohol) A liquid fuel

formed by catalytically combining

CO with hydrogen in a 1:2 ratio

under high temperature and

pressure.

BI-FUEL = a vehicle with

two separate fuel systems

designed to run on either

BI-FUEL systems are usually used

in passenger cars or trucks.

AFH23-123 8 AUGUST 2013 19

an alternative fuel or

conventional gasoline,

using only one fuel at a

time

Gasoline or CNG (Bi-Fuel)

OEM

Burns either gasoline or CNG

Gasoline or CNG (Bi-Fuel)

CONV

Burns either gasoline or CNG

Gasoline or Propane (Bi-

Fuel)

OEM

Burns either gasoline or propane

Gasoline or Propane (Bi-

Fuel)

CONV

Converted to burn either gasoline

or propane

None

Gasoline or LNG (Bi-Fuel)

CONV

LNG on board storage (CNG fuel)

Gasoline

OEM

Designed for unleaded gasoline

Compressed Natural Gas

(Dedicated)

OEM

Designed for CNG

Diesel Fuel

OEM

Designed for Diesel Fuel

‘REPOWER’=replacement

of conventional diesel

fueled engine with

dedicated CNG engine.

CNG - dedicated Diesel

‘REPOWER’

CONV

Modified to burn only CNG ‘

None

DUAL-FUEL - a vehicle

capable of operating on a

combination of alternative

fuel, such as CNG or LPG,

and a conventional fuel,

such as gasoline or diesel.

A vehicle has two separate

fuel tanks from which both

fuels are injected into the

combustion chamber

simultaneously.

A dual-fuel system is used in

heavy-duty or diesel engines.

Diesel and CNG (Dual

Fuel)

CONV

Converted to burn Diesel and

CNG

None

Diesel and Propane (Dual-

Fuel)

CONV

Converted to burn diesel and

propane

None

BIO-DIESEL-a

biodegradable

transportation fuel for use

Biodiesel is used as a component

of diesel fuel. In the future it may

be used as a replacement for

20 AFH23-123 8 AUGUST 2013

in diesel engines that is

produced through

transesterification of

organically derived oils or

fats

diesel.

BIO Diesel ( 80%> Diesel)

OEM

Designed for 80% or more bio-

diesel

None

BIO Diesel 100% (NEAT)

OEM

Designed for 100% Bio-Diesel

(NEAT)

None

JP-8 Aviation Fuel

Single battlefield fuel

Diesel and Liquefied

Natural Gas

OEM

Diesel > 50 gal CNG on board

storage

Liquefied Petroleum Gas

OEM

Designed for dedicated LPG

No Fuel

OEM

Towed Vehicles and Equipment

Items

ELECTRIC VEHICLE = A

vehicle powered by

electricity, generally

provided by storage

batteries but also provided

by photovoltaic cells or a

fuel cell.

Electric

OEM

Battery Powered (EVs)

Hybrid Electric Vehicle

(HEV) = a vehicle that is

energy sources, one of

which is electricity. HEVs

combine the engine and

fuel tank of a conventional

vehicle with the battery

and electric motor of an

electric vehicle in a single

drive rain.

Electric and Diesel

OEM

Hybrid - Electric

Electric and Gasoline

OEM

Hybrid Electric Vehicle

Electric and CNG

OEM

Hybrid Electric Vehicle

FUEL-CELL: an

electrochemical engine (no

moving parts) that converts

AFH23-123 8 AUGUST 2013 21

the chemical energy of a

fuel such as hydrogen, and

an oxidant, such as oxygen,

directly to electricity. The

principal components of a

fuel cell are catalytically

activated electrodes for the

fuel (anode) and the

oxidant (cathode) and an

electrolyte to conduct ions

between the two

electrodes.

Hydrogen Fuel Cell

OEM

To include (1) Phosphoric Acid,

(2) Proton Exchange Membrane

cell, (3) Solid Oxcide, (4) Molten

Carbonate, Fuel Cells

Miscellaneous (Any Other)

Fossil Fuels

OEM

WR-ALC Use Only

The following codes are

available for future use -

(Note: Try not to use I-O-

0-1)

The following codes are

available for future use -

(Note: Try not to use I-O-

0-1)

22 AFH23-123 8 AUGUST 2013

2.3.2.29. APPLICATION CODE (2-position A/N/Blank). Identifies items relative to a

specific system, subsystem, or end item. These codes are assigned locally, except for

those appearing in the FK account. These codes are listed below:

Table 2.14. Application Code.

Code

Description

Packaged aviation oil products (alpha) only.

Utility/heating, fuel item records.

N(X)

Reserved for future use.

R(X)

Reserved for future use.

C-17 Weapon System - Limited Restrictions (Note)

C-5 Weapon System - Limited Restrictions (Note)

Notes:

1.AFMC is primarily responsible for processing all required actions for managing

these codes for supported LRS/Materiel Management Activities identifying

enterprise weapon system support. AFMC supported activities will process required

inputs for all local stock number items.

2.Do not use Application code AO. This code applies to Packaged Aviation

products which are no longer maintained in the SBSS, although the supply logic

will still update the EEIC to 602 when AO is used."

2.3.2.30. APPROPRIATION FUND CODE (2-position N). Identifies which

appropriation should be charged or credited for issue/turn-in of materiel. Reference

http://www.dfas.mil/contractorsvendors/fundcodes.html for additional information.

2.3.2.31. APPROVAL ACTIVITY (1-position A/N) . Identifies the appropriate level

for an individual allowance.

Table 2.15. Approval Activity.

Code

Value

HQ USAF

HQ AFMC

MAJCOM

Allowance Manager/Item Manager

Base Level

2.3.2.32. APPROVED SIGNATURE CODE (1-position A/N). See CERTIFYING

SIGNATURE CODE.

2.3.2.33. AREA CODE (1-position N). Assigned to each stock record account number

within AFEMS (C001) for use during redistribution of assets.

AFH23-123 8 AUGUST 2013 23

Table 2.16. Area Code.

Code

Value

All bases in North, Central, and

South America

All bases in European theater of

operations (other than Germany)

All bases within Germany.

All bases in Asian theater of

operations

2.3.2.34. ASSET STATUS REPORT CODE (1-position A/N). Identifies in the Asset

Status Reporting Request the type of reporting required and indicates whether a request is

for commencement, change, or termination of reporting. Each new code will update the

reporting requirement. Identifies in asset status reports the type of reporting being

furnished. See DLM 4000.25-2 for a list of these codes.

2.3.2.35. ATTACHMENT INDICATOR (1-position A). Used on electronic AF Form

601, Equipment Action Request, on AFEMS terminal. Indicates that the allowance

change request has one or more attachments. May also have T/O data, manning

documents, etc. This information will help to evaluate an allowance change request.

Valid values are as follows:

2.3.2.35.1. Y = YES

2.3.2.35.2. Blank = NO

2.3.2.36. AUTHORITY FOR ISSUE FLAG (1-position A). Indicates under what

authority an item can be issued.

Table 2.17. Authority for Issue Flag and Descriptions.

AI Flag

Description

Individual Equipment

Real Property Installed Equipment (RPIE)

Reimbursement Issues to Non-Appropriated Fund Activities

Assembly/Disassembly (Bench Sets, Parachutes, etc.)

Reserved by AFMC

Medical Organization Issues

Air Drop

Test Projects/Research and Development Project Expenditures

End-Item Components

Commissary Store Equipment

Printing Plant

Laundry Equipment

Tools Authorized in Tool Kits/Shadow Boards

Reimbursable Issues to DMA Units

Issue of Replacement Items to General Officers

Reimbursable Issues to DLADS

24 AFH23-123 8 AUGUST 2013

Reimbursable Issues to DIS

HQ USAF/MAJCOM Directed Projects

Reimbursable Issue to Agencies/Contractors Not Assigned Another Authority

for Issue Code

T-Y

Reserved by AFMC

Equipment Management Code (EMC) 1 Items

2.3.2.37. AUTHORIZED PERCENT VARIANCE CODE (1-position A) . A

percentage used on Local Procurement Status transactions to indicate the variation in

quantity authorized by the contract. This code is stored on the status detail. The percent

variance is shown as an alpha character: A = 10%; B = 1%; C = 2%; D = 3%; E = 4%; F

= 5%; G = 6%; H = 7%; I = 8%; J = 9%.

2.3.2.38. AUTHORIZED QUANTITY (5-position N). Designates the maximum

quantity authorized for a particular activity. It is used on the authorized/in-use,

MRSP/MSK, WRM spares, and supply point detail records Note: This field is used only

on authorized detail records. On substitute detail records, leave it blank.

2.3.2.39. AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE) CODE (1-

position A/N). Identifies ADPE equipment being transferred to DLA Disposition

Services (DLADS) See DoD 4100.39-M, Vol 10, Table 159, for a list of these codes.

Also, see Reference; DoD 4100.39-M, Vol 10, Table 161 for a list of ADPE

identification codes.

2.3.2.40. BACKORDER (DUE-OUT) CAUSE CODE. Backorder (due-out) cause

codes identify the stock position in the retail supply system at the time a customer

backorder is established. The due-out cause code is also used to isolate causes for

backorders, and what action(s) is needed to prevent recurrence of the problem.

AFH23-123 8 AUGUST 2013 25

Table 2.18. Non-Stocked Item Due-Out Cause Codes.

26 AFH23-123 8 AUGUST 2013

Table 2.19. Stocked Item Due-Out Cause Codes.

AFH23-123 8 AUGUST 2013 27

Table 2.20. Special Purpose Due-Out Cause Codes.

2.3.2.41. BASE CLOSURE/PHASEDOWN FLAG (1-position binary). Identifies

items in the base closure or phasedown program. This flag appears on the item record

data control field. The field will contain either a zero, indicating the base closure flag is

off, or a one, indicating the base closure flag is in effect.

2.3.2.42. BASE INITIATED CANCELLATIONS (5-position N). Represents the

requisitions that have been canceled by the requisitioner. The canceled requisitions are

listed by priority group. Such data are accumulated for one year on the routing identifier

record.

2.3.2.43. BASE OF PLANNED USE (3-position A/N). Identifies the exact base on

which WRM is to be used when the base of planned use is not the reporting base. These

codes and their definitions can be retrieved using the WRM base code list (OWBL) from

the AFEMS (C001) on-line query (classified users only). The WRM monitor or the

operations support branch can obtain this listing through their parent major command

CEMO, for a description of these codes as used for FCI input.)

2.3.2.44. BASE STOCK LEVELS. Items are generally classified as stocked and non-

stocked. Stocked items are normally assigned demand-based stock levels that contain

either full or less than full base stock on hand. The retail supply system makes this

determination by comparing the serviceable property on hand to the demand-based stock

level quantity. If the quantity on hand is less than the demand-based stock level quantity,

the item is considered to be at less than full base stock. See Stocked Item – Full Base

Stock and Stocked Item - Less than Full Base Stock.

2.3.2.45. BASIS OF ISSUE (BOI) INDICATOR (1-position A/N). The basis of issue

indicator identifies whether the basis of issue for calculation of the quantity allowed by

various means within the AFEMS (C001). Valid values are as follows:

2.3.2.45.1. C - Calculate

2.3.2.45.2. F – Fixed

2.3.2.45.3. N - Narrative

28 AFH23-123 8 AUGUST 2013

2.3.2.45.4. R - Range

2.3.2.45.5. S – Sets

2.3.2.45.6. V - Variance

2.3.2.46. BASIS OF RELATIONSHIP CODE (2-position N). Identifies the source

from which the relationships within this Interchangeable and Substitute Group (ISG)

were obtained or determined. The sources for these codes are listed below:

Table 2.21. Basis of Relationship Code.

Code

Source

From comparison of T.O. data

Physical installation and test

Physical comparison

Part number and manufacturer

Other

2.3.2.47. BEGINNING ITEM CONTROL NUMBER (4-position N). Identifies the

beginning item number to be assigned when details from one account are being merged

with another account. This code is entered if the organization and custody receipt account

codes are input for program selection purposes.

2.3.2.48. BENCH STOCK BACK ORDER RATE (6-position N). Indicates the

percentage derived by dividing the bench stock delayed due-outs into the line items

authorized bench stock. Definition and use on the Organization Effectiveness Report

(M24), for the format of the Monthly Base Supply Management Report (M32). This rate

is determined and shown on both the M24 and the M32 as discussed below:

2.3.2.48.1. Due-Out More Than 14 Days. Line items due-out delayed (that is, due-out

which is greater than 14 days and which applies only to on-base organizations) should

be divided by line items authorized bench stock.

2.3.2.48.2. Due-Out More Than 29 Days. Line items bench stock due-out delayed

(that is, due-out which is greater than 29 days and which applies only to off-base

organizations) should be divided by line items authorized bench stock.

2.3.2.49. BENCH STOCK FLAG (1-position A/N). Indicates on the item record that a

bench stock detail exists. This flag will contain either a zero, indicating that no details

exist, or a one, indicating that bench stock details exist.

2.3.2.50. BLANKET PURCHASE AGREEMENT (BPA) CALL NUMBER (3-

position N). Identifies calls made against established blanket purchase agreements.

These codes, 001-999, are assigned by procurement.

2.3.2.51. BULK ISSUE ACCOUNTING INDICATOR (1-position A). Indicates that

retail outlets are operating using the bulk issue concept. This flag can be input only

through the RPS/main system, the Records Maintenance terminal, or the satellite terminal

functions. This flag appears as a "B" alongside organization code 001 and 041-069. See

Organization Codes for load, change, or deleting of this flag.

AFH23-123 8 AUGUST 2013 29

2.3.2.52. BUDGET CODE (1-position A/N or Special Character). Determines

whether items are centrally procured, investment, or Supply Management Activity Group

( SMAG). In SBSS a FIL input will load this code to the item record, while FIC will

change or delete it. For a list of these codes refer to DoD 4100.39-M, Vol 10, Table 67.

See Para. 2.13.

2.3.2.53. BUSINESS OVERHEAD COSTS AT LAC. Downward-directed aggregate

expenses that will be prorated by the inventory control point for standard sales (includes

expenses for Defense Information Systems Agency (DISA), Defense Finance and

Accounting Service (DFAS), Defense Logistics Agency Transaction Services (DLATS),

DLADS, DLIS, JLSC, Accumulated Operating Results (AOR), and loss and

obsolescence).

2.3.2.54. BUSINESS OVERHEAD COSTS AT LRC. Downward-directed aggregate

expenses that will be prorated by the inventory control point for exchange sales (includes

expenses for DISA, DFAS, DLATS, DLADS, DLIS, JLSC, AOR, and loss and

obsolescence).

2.3.2.55. CAUSE CODE. See Backorder (Due-Out) Cause Code.

2.3.2.56. CERTIFYING/APPROVED SIGNATURE CODE (1-position

A/N). Determines the sequence for printing the Consolidated Inventory Adjustment

Document Register according to levels of certification and approval. See AFH 23-123,

Vol 2, Pt 3 on Inventory Adjustment Basic Records for application.

2.3.2.57. COMBAT SUPPLIES MANAGEMENT SYSTEM (CSMS) REPORT

FLAG (1-position A). This flag will contain either a Y or M which indicates the item

record is CSMS reportable or an N which indicates it is not CSMS reportable. This flag is

entered in the transaction history for items which require asset/transaction reporting for

the Weekly CSMS Report R30/NGV895.

2.3.2.57.1. Below is a list of weekly CSMS Report:

2.3.2.57.1.1. Special Level Detail Record (level justification code 3 only).

2.3.2.57.1.2. Airborne MRSP Record.

2.3.2.57.1.3. HPMSK Record.

2.3.2.57.1.4. Non-Airborne MRSP Record

2.3.2.57.1.5. Airborne, non-airborne and Civil Engineer In-Place Readiness

Spares Package (IRSP) Record.

2.3.2.58. COMMERCIAL AND GOVERNMENT ENTITY (CAGE) (5-position

A/N). Identifies the manufacturer of an item.

2.3.2.59. COMMODITY GROUP CODE (1-position A). Determines the

classification of scrap material and the sequence of that material by content classification.

See the table below for a list of codes used on the Scrap Classification and Segregation

Guide.

30 AFH23-123 8 AUGUST 2013

Table 2.22. Scrap Classification and Segregation Guide.

Commodity

Group Code

Description

Paper - 1. Tabulating Cards; 2. Ledgers; 3. Newspaper; 4. Books and

Magazines; 5. Mixed Paper; 6. Cardboard

Textiles - 1. Burlap; 2. Canvas; 3. Rags; 4. Webbing; 5. Rope;

6. Rayon Rags; 7. Nylon Rags; 8. Wool Rags; 9. Cotton Rags;

10. Silk Rags; 11. Textile Scrap; 12. Cotton Comforters Scrap;

13. Cotton Mattresses Scrap; 14. Hawser Scrap; 15. Polyester Scrap; 16.

Poncho Scrap; 17. Rubberized Clothing and Equipage, Scrap; 18. Sleeping

Bags Scrap.

Nonferrous Metals - 1. Aluminum a. Foil and screen b. Obsolete solids

(cable, utensils, castings, forgings) c. Iron (borings, turnings, shavings); 2.

Copper base alloys; 3. Copper a. Cable and wire (insulated or lead

covered) b. Brass c. Bronze d. Electric motors, transformers; 4. Lead a.

Batteries b. Battery plates; 5. Magnesium; 6. Zinc.

Ferrous Metals - 1. Iron; 2. Steel.

Wood – 1. Scrap.

Rubber - 1.Tires, Aircraft; 2. Tires, Automotive; 3. Inner Tubes, Aircraft;

4. Inner Tubes, Automotive; 5. Miscellaneous.

Miscellaneous Scrap and Waste - 1. Asbestos; 2. Chemicals, Scrap, and

Related Scrap Materials; 3. Dehydrating Agency, Grade A; 4. Exposed

Film; 5. Glass Cullet (Broken Glass); 6. Tile, Concrete, Bricks, Clay, and

Crockery; 7. Leather; 8. Plastic; 9. Electrical and Electronic Residue.

Reclaimed or demilitarized end items and electrical and electronic

property which has no value except for basic ferrous or nonferrous content

whenever practical; 10. Ashes, Waste (Coal or Wood); 11. Electronic

Tube; 12. Residue; 13. Miscellaneous Scrap not Otherwise Classifiable;

14. Magnetic Tape. (Use ADP computer magnetic tape no longer suited

for ADP operations); 15. Lubricating Oil Waste (motor vehicle types and

similar); 16. Fuel, Oil, Jet Fuel, Waste, and Similar Types; 17. Oil,

Lubricants, Grease, Waste, Miscellaneous Types; 18. Synthetic Base

Aircraft Turbine Engine Oil, Waste (MIL-L-7808, 8188, and 13699); 19.

Wax, Scrap, and Related Scrap.

Precious Metals – 1. Unsegregated Platinum (Platinum pointed spark

plugs, magneto point assemblies, and other items containing platinum; 2.

Platinum and Platinum Group (Includes noble metals such as palladium,

rhodium, iridium, osmium ruthenium, etc.; 3. Silver Scrap; 4. Gold Scrap;

5. Platinum-plated Scrap; 6. Silver-plated Scrap; 7. Gold-plated Scrap.

Stainless Steel - 1. Alloy Group 1 a. Materiel Specifications: AISI 302,

303, 304, 305, 308, 316, 321, 347, 17-7PH, PH15-7MO, 321, and Inconel

AFH23-123 8 AUGUST 2013 31

W when joined. b. Percent of Principal Elements: 7-13 Nickel (Ni), 17-19

Chromium (Cr).

2. Alloy Group 2. a. Materiel Specifications: AISI 403, 405, 410, 414,

416, 420, 430, 431, 440. b. Percent of Principal Elements: 0-2 Ni, 12-16

Cr.; 3. Stainless Steel, Nonmagnetic; 4. Stainless Steel, Magnetic 5.

Chrome Nickel 6. Nickel, Miscellaneous. 6. Alloy Group 12. a. Materiel

Specifications: 17-4PH, AM 355, AMS 5355, 5359, 5368, 5398, 5547,

5548, 5549, 5554, 5643, 5775, 5780, 5781, PH 15-7MO, Inconel W and

AMS 321 when joined. b. Percent of principal elements: 4 Ni, 17 Cr. 7.

Alloy Group 21. a. Materiel Specifications: AMS 5700 (TPA) valves,

PWA 143, WAC 8163. b. Percent of Principal Elements: 14 Ni, 14 Cr. 8.

Alloy Group 24. a. Materiel Specifications: HR Crown, PWA 785, WAC

8338.

b. Percent of Principal Elements: 12 Ni, 25 Cr.

High Temperature Alloys.

2.3.2.60. COMPOSITION CODE (4-position A/N). Identifies the use and type of

requirement for WRM/JU. These codes and their definition are in the AFEMS (C001) for

classified users. A listing can be obtained through the parent major command CEMO.

2.3.2.61. CONFIGURATION CODE (4-position A/N). A code representing specific

organization criteria that must be met when determining an allowance or defining a basis

of issue quantity. During initial conversion, the values for this code will be manually

created. For operational AFEMS, the code is system generated.

2.3.2.62. CONTRACT LOGISTICS SUPPORT (CLS). The performance of

maintenance or materiel management functions for a DoD system by a commercial

entity. Historically done on an interim basis until systems support can be transitioned to a

DoD organic capability.

2.3.2.63. CONTRACTOR SUPPORTED WEAPON SYSTEMS (CSWS) . The Air

Force process to bring initial (new) weapon system spares into the inventory.

2.3.2.64. CONTROLLED ITEM CODE (1-position A/N). Indicates the degree of

security handling that a particular item requires. The controlled items can be classified,

sensitive, or pilferable. See DoD 4100.39-M, Vol10, Table 61, for list of codes.

2.3.2.65. COOPERATIVE LOGISTICS PROGRAM SUPPORT CATEGORY

CODE (1-position A/N). Provides information as to whether or not supply support on a

CLSSA requisition or passing order (NSN only) should be made on a programmed or

unprogrammed basis. See DLM 4000.25-1 for a list of these codes .

2.3.2.66. CORE AUTOMATED MAINTENANCE SYSTEM (CAMS) FLAG (1-

POSITION A). Identifies the specific maintenance system interface as IMDS CDB or

G081.

2.3.2.66.1. CORRECTION/CHANGE CODE FOR STORAGE ITEM RECORDS

(1-position A/N). Indicates actions to be taken and affected data fields. See DLM

4000.25 for a list of these codes.

32 AFH23-123 8 AUGUST 2013

2.3.2.67. COST CENTER CODE (6-position A/N). Identifies ORGs, subordinate

units of activity, successive levels of responsibility, and functional categories. See

DFASDE 7077.10-M, Standard Base Supply System User’s Manual,

https://ceds.gunter.af.mil/pubs.asp?Series=7077 for a list of these codes and their uses.

2.3.2.68. COST INDICATOR (1-position N). Identifies for budget code 8 TIN

transaction histories the type of price in the 901-Extended-Cost field and is stored in the

901-FILLER-3. Values are S for standard price, E for exchange, C for carcass, M for

mark-up price, L for latest acquisition cost, and K for standard price where the DIFM

detail is over 60 days.

2.3.2.69. COUNTRY ACTIVITY CODE (2-position A/N). Identifies country and

activity codes used throughout the DoD to identify the country, international

organization, or account. See DLM 4000.25-1 for a list of these codes.

2.3.2.70. CREDIT CODE (1-position A). Identifies when an override of the internal

edits connected with credit return policy has been processed. These codes normally

appear on the credit code field of the TIN. See Table 2.132.

2.3.2.71. CONSOLIDATED SUSTAINMENT ACTIVITY GROUP-SUPPLY

(CSAG-S) CARCASS COST. The value of an asset when the latest repair cost, direct

allocable at latest acquisition cost, and business overhead cost at latest acquisition cost

have been removed from the standard price. This price will be charged, in addition to the

exchange price, when a DIFM asset has been issued for over 60 days minus AWP days.

Note: Not applicable to CAMS funded assets.

2.3.2.72. CSAG-S EXCHANGE PRICE. The latest repair cost, plus direct allocable

cost at latest repair cost, plus business overhead cost at latest repair cost, plus material

cost recovery, or latest recovery cost, plus direct allocable cost at latest repair cost, plus

business overhead cost at latest repair cost, plus material cost recovery.

2.3.2.73. CSAG-S LATEST ACQUISITION COST. The value based upon last

representative procurement.

2.3.2.74. CSAG-S LATEST REPAIR COST. The latest depot repair cost.

2.3.2.75. CSAG-S MARK-UP PRICE. The standard price minus the exchange price.

2.3.2.76. CSAG-S MATERIAL COST RECOVERY. The projected buy-year material

cost at forecast unit price (equals the material cost recovery rate times the latest recovery

cost).

2.3.2.77. CSAG-S STANDARD PRICE. The latest acquisition cost, plus direct

allocable cost at latest acquisition cost, plus business overhead cost at latest acquisition

cost.

2.3.2.78. CSAG-S UNSERVICEABLE ASSET PRICE. The carcass cost, plus direct

allocable cost at latest acquisition cost, plus business overhead cost at latest acquisition

cost.

2.3.2.79. CUMULATIVE RECURRING DEMANDS (7-position N). Records the

total quantity of an item requested on a recurring basis (R or C demand code). When the

difference between the date of the first demand and the current date exceeds one year, the

AFH23-123 8 AUGUST 2013 33

total number of items is adjusted so that it equals one year's demand. This number,

located on the item record, is updated by issue, due-out cancellation, and turn-in

programs.

2.3.2.80. CURRENCY-RECORD FLAG (1-position A/N). Applies to bases only

when foreign currency is involved. In that case, the value of this flag on the item record is

set to one.

2.3.2.81. CUSTODIAN CODE (1-position A). Identifies the primary and alternate

custodians authorized to receipt for supplies or equipment having a security classification

within the SBSS.

2.3.2.82. D028-LEVEL-FLAG (1-position N). Flag stored on the item record in the

D028-Level-Flag field to identify item records that have a Readiness Based Level (type

level “F”) associated with them.

2.3.2.83. DAILY DEMAND RATE (variable size N). Indicates the average quantity of

an item used daily. The DDR is computed by the program.

2.3.2.84. DATA BASE NUMBER (1-position N). Identifies multiple SBSS databases

which reside on the same S1100/60.

2.3.2.85. DATA LOCATION FLAG (1-position binary). To identify which record

area’s supplementary print lines are to be printed from rejects.

Table 2.23. Data Location Flags.

Binary

Bits

ASCII

Octal

Value

ASCII

Symbol

Print From

135

]

CSCOM-RECORD-AREA 1

055

CSCOM-RECORD-AREA 2

061

CSCOM-RECORD-AREA 3

065

CSCOM-RECORD-AREA 4

1-2

060

CSCOM-RECORD-AREA 1 and 2

1-4

062

CSCOM-RECORD-AREA 1 and 3

1-8

066

CSCOM-RECORD-AREA 1 and 4

2-4

063

CSCOM-RECORD-AREA 2 and 3

2-8

067

CSCOM-RECORD-AREA 2 and 4

4-8

071

CSCOM-RECORD-AREA 3 and 4

1-2-4

064

CSCOM-RECORD-AREA 1 through 3

1-2-8

070

CSCOM-RECORD-AREA 1, 2, 4

1-4-8

134

CSCOM-RECORD-AREA 1, 3, 4

2-4-8

073

;

CSCOM-RECORD-AREA 2, 3, 4

34 AFH23-123 8 AUGUST 2013

1-2-4-8

133

[

CSCOM-RECORD-AREA 1 through 4

2.3.2.86. DATE OF FIRST DEMAND (DOFD) (7-position N). Indicates the Ordinal

date of the first request for issue, regardless of demand code or TEX code. It is included

on the item record and the master bench stock record.

2.3.2.87. DATE OF LAST ADJUSTMENT (DOLA) (7-position N). Indicates the

ordinal date of the most recent increase in an item record balance. This date is stored on

the item record and the master bench stock record.

2.3.2.88. DATE OF LAST CHANGE (DOLC) (7-position N). Indicates the ordinal

date of the most recent change to the item record.

2.3.2.89. DATE OF LAST DEMAND (DOLD) (7-position N). Indicates the ordinal

date of the most recent transaction in which a recurring demand was processed. This date

is stored on the item record and the master bench stock record.

2.3.2.90. DATE OF LAST FOLLOW-UP (DOLF) (7-position N). Indicates the

ordinal date of the last follow-up. This date is stored in the DOLF field of the follow-up

or status detail record.

2.3.2.91. DATE OF LAST INVENTORY (DOLI) (7-position N). Indicates the

ordinal date of the conclusion of the most recent inventory. The DOLI on the item record

and on the supply point detail record will be changed as follows: Freezing a Record for

Inventory. When selecting and freezing a record for inventory, the computer changes the

DOLI with the current system date.

2.3.2.92. DATE OF LAST TRANSACTION (DOLT) (7-position N). Indicates the

ordinal date of the last transaction which changed or updated an item record or a detail

record and produced a transaction history.

2.3.2.93. DEBTOR CODE (3-position A/N). Identifies which activity or organization

should be billed and which should send payment. These codes are locally assigned. (See

DFAS-DE 7077.10-M at https://ceds.gunter.af.mil/pubs.asp?Series=7077.)

2.3.2.94. DEFENSE LOGISTICS AGENCY DISPOSITION SERVICES

(DLADS). DLA Disposition Services (formerly known as the Defense Reutilization and

Marketing Service) is part of the Defense Logistics Agency. Their mission is to oversee

the reuse, transfer, donation, sale or disposal of excess property within the DoD.

2.3.2.95. DEFENSE LOGISTICS AGENCY TRANSACTION SERVICES

(DLATS ). DLATS’ mission is to receive, edit, and route logistics transactions for the

Military Services and Federal Agencies. The term “DLATS” is also used to refer to the

system that provides information on Communication Routing Identifiers (COMMRI),

Distribution Codes, DoD Activity Address Codes (DODAAC), National Item

Identification Number (NIIN), Routing Identifier Codes (RIC), and Military Assistance

Program Address Codes (MAPAC).

2.3.2.96. DEFICIT AMOUNT (10-position A/N). On the Consolidated Status and

Transaction Statement (TABLE III/M20) the deficit column is the dollar value difference

between the requirements, serviceable, unserviceable, and due-in columns. The value is

entered as whole dollars. If a negative figure is reflected (last position is alpha), this

AFH23-123 8 AUGUST 2013 35

indicates an excess (computed requirements are less than dollar value on hand and on

order).

2.3.2.97. DELAYED RECEIPTS BASE STANDARD (3-position binary). Same as

ON TIME RECEIPTS BASE STANDARD except it indicates that the order and shipping

time (O&ST) for these receipts exceeded the base standard.

2.3.2.98. DELAYED RECEIPTS UNIFORM MATERIEL MOVEMENT AND

ISSUE PRIORITY SYSTEM (UMMIPS) STANDARD (3-position binary). Same as

ON TIME RECEIPTS UMMIPS STANDARD except it indicates that the O&ST days for

these receipts exceeded UMMIPS standards.

2.3.2.99. DELAYED STATUS (5-position N). Same as ON TIME STATUS except it

indicates that this status exceeded the time limits allowed.

2.3.2.100. DELIVERY DESTINATION (3-position A/N). Indicates the location for

delivery of supplies and equipment by building, room, and work area.

2.3.2.101. DELIVERY PRIORITY (1-position Numeric). Same as SUPPLY

RESPONSE PRIORITY DESIGNATOR

2.3.2.102. DEMAND CODE (1-position A). Indicates how to accumulate demand

information about stock leveling and DIFM control. See DLM 4000.25-1 for a list of

these codes.

Table 2.24. Demand Code.

Code

Explanation

INACTIVATED ITEM DEMAND. This code will be entered only in requisitions

(DI A0_) applicable to inactivated items by the DLA Transaction Services (DLATS).

NONRECURRING DEMAND. A request made for a requirement known to be a

one-time occurrence; for example, a Modification Work Order (MWO) kit for

application or an initial request for storage.

(Alpha)

NO DEMAND. To be assigned by requisitioning activities in submitting requisitions

for substitute items which are acceptable in lieu of previously requisitioned but

delayed items and for initial fill of Prepositioned War Reserve Materiel Stock

(PWRMS) consumable item requirements.

NONRECURRING DEMAND FOR SPECIAL PROGRAM REQUIREMENTS.

Entered in requisitions by a requisition initiator to identify a requisition for special

program/requirements for which stocks were known to have been acquired by the

ICP in anticipation of such demands.

RECURRING DEMAND. A request made periodically or anticipated to be

repetitive by an authorized requisitioned for consumption or use or for stock

replenishment.

COMMISSARY RESALE DEMAND. A demand for perishable and nonperishable

subsistence items only for resale.

Table 2.25. Intra-Air Force Demand Codes.

Code

Explanation

36 AFH23-123 8 AUGUST 2013

Initial issues to contractor activities. To be entered in contractor issue requests when a

like item will not be returned to supply. Due-in from maintenance controls do not apply

to demand code “C” issues.

Initial issues to training aids.

Initial issues to special projects.

Initial issues to maintenance for assembly, disassembly and TCTO installation

including TCTO kit buildup.

Initial issues to mock ups or test stands.

2.3.2.103. DEMILITARIZATION CODE (1-position A). Indicates if demilitarization

is needed and how to carry it out. These DOD standard codes are located on the item

record and provided to the bases via SNUD. The managing service assigns the codes to

NSN items. If assigned to the item records, these codes are printed in clear text on the

transfer to disposal (DEMIL A). If these codes are unassigned, the computer will print

DEMIL X. See DoD 4100.39-M, Vol 10 for a list of these codes.

2.3.2.104. DENIAL CODE (1-position A/N). Indicates property cannot be shipped as

directed by a redistribution order. These codes may be assigned by program control or

assigned manually.

Table 2.26. Denial Codes.

Code

Reason For Denial

Category 1. When

A2* transactions

are manually input

with any of these

denial codes in

position 72, the

retail supply system

outputs a B7*

denial transaction.

On-hand assets are deployed.

On-hand assets are in a built-up configuration and cannot be

broken down locally.

On-hand assets are in an off-base supply point.

Only assets available are on items with an incompatible ISG

source code.

Warehouse refusal. On-hand group balance is zero.

Denied as a result of request for cancellation from the ICP.

Category 2. These

codes cannot be

manually assigned.

Rather, they are

programmatically

assigned by the

retail supply system

as appropriate

during A2*

processing.

On-hand balance for condition code requested is zero.

On-hand balance is equal to or less than the authorized

requisitioning objective. Applies to priority 01-15 non-MICAP

RDOs.

Item record is not loaded for serviceable transactions, or

unserviceable detail is not on file for unserviceable transactions.

WRM due-out quantities on file are less than the input quantity

of the RDO.

Date of last demand is not zero or the DOLD is less than 910

days from the ordinal date.

Firm DIFM assets (excluding on-hand balance) for condition

code requested are zero.

AFH23-123 8 AUGUST 2013 37

Firm DIFM assets (excluding Deficiency Report exhibits) on-

hand balance is equal to or less than the authorized requisitioning

objective. Applies to priority 01-15 non-MICAP RDOs.

Condition or identity change does not allow shipment.

Partial denial. On-hand balance for condition code requested is

zero.

Partial denial. On-hand balance is equal to or less than the

authorized requisitioning objective. Applies to priority 01-15

non-MICAP RDOs.

No accessible assets available to satisfy RDO. Code N is

assigned when an RDO is automatically passed through ES-S

(from DLATS) and the ES-S asset availability (automatic

sourcing) logic determines that no assets are available for

automatic release. Assets may be on-hand but manual

intervention is required. See Chapter 12 of the ES-S user’s

manual for more information on the asset availability logic used

by ES-S.

Level on master. On-hand balance is less than or equal to the

authorized safety level. Applies to non-MICAP priority 01-08

RDOs.

Level on master. On-hand balance is less than or equal to the

authorized requisitioning objective. Applies to priority 09-15

RDOs.

2.3.2.105. DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE

(DODAAC) (6-position A/N). Identifies the name and address of the activity to which

materiel, documentation, and billing are to be submitted. The first character identifies the

appropriate military service or the government ownership or sponsorship (MILSTRIP

service code). The next five characters identify the name and address of the specific

activity, unit, or organization. The codes and their corresponding names and addresses

are published and cross-referenced in the DOD Activity Address Directory found DLM

4000.25, Vol 6, Logistics Systems Interoperability Support,. Note: This manual also

refers to these codes as ship-to account code, SRAN, and supplementary address.

2.3.2.106. DEPLOYED FLAG (1-position binary).

Figure 2.1. Deployed Flag.

2.3.2.107. DEPLOYED ROUTING IDENTIFIER (3-position A/N). Identifies the

location of deployed EAID, SPRAM, and RSP (Readiness Spares Package) assets. This

may be the MILSTRIP routing identifier assigned to the deployed location or a code

assigned for a specific deployment. Each deployed location must be identified by a

different deployed routing identifier (see ROUTING IDENTIFIER CODE, this chapter).

38 AFH23-123 8 AUGUST 2013

2.3.2.108. DEPOT CANCELLATION (5-position N). Represents how many

requisitions with cancellation/reject supply status have been received by a priority group.

These data accumulate on the routing identifier record for one year.

2.3.2.109. DETAIL OUTPUT FLAG (1-position A or Blank). Indicates whether or

not the detail billing output will be produced for each transaction that affects the Project

Funds Management Record Code. (PFMR). This flag also indicates whether or not the

resource adviser will require the optional PFMR Audit List. (See DFAS-DE 7077.10-M

for a detailed explanation of these flags.) The detail output flags, which are stored in the

PFMR, are listed below:

Table 2.27. Detail Output Flags.

Code

Description

Blank

Omit output; print the PFMR Audit List if the PFMR is out of balance.

Omit output; resource adviser requires the PFMR Audit List.

Produce DB* detail billings; print the PFMR Audit List if the PFMR is out of

balance.

Produce DB* detail billings; resource adviser requires the PFMR Audit List.

Note: The optional PFMR Audit List is given only to those resource advisers who have

a large volume of transaction activity. Other resource advisers should analyze

transactions through the Daily Document Register (D04).

2.3.2.110. DIRECT ALLOCABLE COSTS AT LAC. The expenses developed by the

wholesale division with inputs from the inventory control point for standard sales

(includes inventory control point operations, DLA receipt costs, second destination

transportation, and depreciation).

2.3.2.111. DIRECT ALLOCABLE COSTS AT LRC. The expenses developed by the

wholesale division with inputs from the inventory control point for exchange sales

(includes inventory control point operations, DLA receipt costs, second destination

transportation, and depreciation).

2.3.2.112. DISCREPANCY INDICATOR CODE (1position A). Code used in the

MRA to indicate when a supply or transportation discrepancy or product quality

deficiency affects the receipt posting and/or MRA process. See DLM 4000.25-2 for a list

and explanation of these codes.

2.3.2.113. DISTRIBUTION CODE (3-position N). Indicates the system designator for

which materiel is received. These codes are used on requisitions, related details, and

input/output formats. The first position of this field will contain a blank, which is

assigned by the internal program. See DLM 4000.25-1 for a list and explanation of these

codes.

2.3.2.114. DLADS DECISION FLAG (1-position A). Used on AFX and AFZ inputs

to clear reject 528. The flag may be shown as B, R, W, C, or L.

2.3.2.115. DLADS-TMO DELIVERY FLAG (1-position A or blank). Indicates the

method of delivery to the servicing DLADS. Note: Old term of TMO is used for Cargo

Movement.

AFH23-123 8 AUGUST 2013 39

2.3.2.116. DLADS-TRM FLAG (1-position A). Indicates that the detail was created

from a TRM input. The flag T is located on the shipment suspense detail record. Any

output will result in a DIC AS3 with a 9 in the first position of the distribution code.

2.3.2.117. DOCUMENT CONTROL RECORD FLAG (1-position binary). Indicates

that a document control record is required and will be output. These codes are

represented by one bit on the transaction history record under program control.

2.3.2.118. DOCUMENT FILE CODE (DFC) (1-position A or blank). Indicates

whether a document is to be filed in the document file or destroyed. This code shows the

automated Document Control receipt and processing of an SBSS document.

Table 2.28. Document File Code (DFC).

Code

Description

Identifies the document as a file document for filing in the document file.

Identifies the document as a document to be destroyed after validation.

Identifies receipt, processing, and filing of a file document.

Blank

Omit entry; identifies receipt of a document to be destroyed and that the

document was destroyed after validation.

2.3.2.119. DOCUMENT FILE FLAG (1-position A). See DOCUMENT FILE CODE

(DFC).

2.3.2.120. DOCUMENT NUMBER (14-position A/N). Identifies a document by

control or reference number. See DLM 4000.25-1 for a list of these codes.

2.3.2.121. DUE-IN FROM MAINTENANCE (DIFM) STATUS CODE (3-position

A). Reflects the current and previous status of the asset. These codes are loaded to the

DIFM detail record with a DIFM input.

2.3.2.122. DUE-IN FROM MAINTENANCE (DIFM) STATUS FLAG (1-position

N). Used in reporting to reflect the current and previous status of an asset and to identify

assets removed. This flag is used on the DIFM detail record in the requirements

computation, assigned through internal programming, and updated by the issue, turn-in,

and due-out release programs. The DIFM status flags are listed below:

Table 2.29. DIFM Status Flags.

Code

Description

Indicates that quantity due-in from maintenance is firm

Indicates a quantity due-out

Indicates a credit quantity (the requested item is still due-out but the

exchanged item has already been turned in)

Indicates a firm DIFM detail with a C activity code issued free of charge to the

customer. Used on budget code 8 DIFM details for functional check or TCTO

modification.

40 AFH23-123 8 AUGUST 2013

Indicates a firm DIFM detail that has been charged to the customer at standard

price and is over 60 days old. Used on recurring budget code 8 DIFM details.

2.3.2.123. ECONOMIC ORDER QUANTITY (EOQ) CONSUMPTION FLAG (1-

position A/N). Identifies items with an EOQ consumption detail record for special

processing.

2.3.2.124. ELEMENT OF EXPENSE/INVESTMENT CODE (3/5-position

A/N). See DFAS-DE 7077.10-M for a list of these codes and their meanings.

2.3.2.125. END ITEM IDENTIFICATION CODE-EIIC (3-position A/N). Identifies

the type of aircraft, major end item, or system. (See TO 00-20-2, Maintenance Data

Documentation for a complete listing and End Item Identification Code/Standard

Reporting Designator (EIIC/SRD )for an abbreviated listing.)

2.3.2.126. EQUIPMENT CODE (1-position A). Identifies which specific categories of

equipment are authorized and/or in-use. If none of the categories listed below apply, the

field on the authorized and/or in-use detail record remains blank: EQUIPMENT

MANAGEMENT CODE (1-position N). Identifies the requirement for reporting

equipment assets. These codes are located on the item record in the third position of the

ERRC field. See Table 2.105

Table 2.30. Equipment Codes.

Code

Description

Locally manufactured, nonstocklisted items

Bench mockup sets

Controlled mission equipment (CME)

Vehicles, not USAF owned, provided by Host Nation

Vehicles, not USAF owned, economical lease

Vehicles, not USAF owned, POV (privately owned

vehicle) and NAF (non-appropriated funds)

Quick reaction capability (QRC) assets

Rental equipment

Vehicles, not USAF owned, uneconomical lease

Vehicles, USAF owned and leased

Expendable WRM items authorized by the allowance

standard (AS)

See REGISTERED EQUIPMENT MANAGEMENT

(REM) COMPONENT FLAG

Note: For USAF registered vehicles and vehicular assets refer to

AFI 24-302, Vehicle Management.

2.3.2.127. EQUIPMENT MANAGEMENT EXCEPTION FLAG (EMEF) (1-

position A/N). Identifies the reason for maintaining in-use details on items which do not

AFH23-123 8 AUGUST 2013 41

normally require EAID accounting. The equipment management exception flags are

listed below: Note: Alpha codes are assigned and maintained under program control.

Table 2.31. Equipment Management Exception Flags.

Code

Description

Assigned when the in-use detail requires reporting to

the AFEMS (C001) system.

Bare Base component detail.

Details which no longer require EAID accounting.

Equipment management code 1 or 2 items that are

required on authorized/in-use detail records because

an AF base wants to maintain local visibility.

2.3.2.128. ERROR CLASSIFICATION CODE (3-position A/N). Provides

processing activities a means of mechanically identifying the causes for errors which

resulted in potential/actual inventory adjustments, accounting adjustments, and the

processing operations in which they occurred. For a list of these codes see DLM 4000.25-

2.3.2.129. EVALUATOR TYPE (1-position N). Denotes the level of activity

responsible for reviewing, concurring with, and approving or disapproving an allowance

change request. Valid values are as follows:

Table 2.32. Evaluator Type.

Type

Description

EAE

CEMO

Allowance

manager

AFMC

2.3.2.130. EXCEPTION FLAG CODE (1-position A/N). Identifies the type of

exception and its effect on system processing. These codes and the location of their

descriptions are listed below:

Table 2.33. Exception Flag Codes.

Code

Description

Excess

Issue

Requisition

Shipment

2.3.2.131. EXCEPTION NOTICE CODE (ENC) (1-position A). Determines if an

input will reject or output a notice when the code on the input is different from the code

on the item record. This code is loaded to the exception phrase record.

42 AFH23-123 8 AUGUST 2013

Table 2.34. Exception Notice Code (ENC).

Code

Description

If this code appears on the exception phrase record, the computer

prints a notice of the correct transaction to be processed against an

item record containing an issue, shipment, excess, or requisition

exception code.

If this code appears on the exception phrase record, a reject will

occur if the input is not identical to the exception code on the record.

2.3.2.132. EXCESS CAUSE IDENTIFICATION CODE (1-position A/N). Identifies

and tracks the causes of excess.

Table 2.35. Excess Cause Identification Table.

Excess

Cause

Code

TRIC

Description Of Condition

Notes

1(J)

TIN

Base Civil Engineer

Type Organization A or B

Note 1 or Blank

2(K)

TIN

Vehicle Maintenance

Type Organization V

Note 1 or Blank

3(L)

TIN

Maintenance

Type Organization G, I, 3,7, or 9

Note 1 or Blank

4(M)

TIN

WRM RSP Activity Code U or W

5(N)

TIN

Other - All Others Not Listed

Note 1 or Blank

6(O)

REC

Due-In Over/Short Flag E

7(P)

REC

Receipt Not Due-In Flag

8(Q)

REC

SPL REQ FLAG R in Due-In Detail

9(R)

FRR

Demand Data Decrease

FCL

A(/)

BIR

Increase Serviceable Balance

B(S)

CIC

Increase Serviceable Balance

IRC

FCH

FCC

AFH23-123 8 AUGUST 2013 43

C(T)

FCU

Price

FIC

ERRCD/QUP Change

SNUD

D(U)

DOC

Customer Request for Cancellation

Assign D if no Due-In is Related. Store 9 in

Due-In if related. REC Assign D if 9 or Due-

In.

E(V)

1F3

Deletion of Initial Spares Support List (ISSL)

Level

F(W)

1F3

Base initiated Adjusted Level

Note 2

G(X)

1F3

Headquarters Directed Adjusted Level

Note 3

H(Y)

LVL

Demand Level Inline Decreased

I(Z)

LVL

Inline Deletion of Demand Level

Notes:

1. Action Taken Code (ATC) B, S, T, and U applies on TIN transactions and all other

maintenance action taken codes if TEX (+) is used to bypass DIFM detail update.

2. Load or change to maximum or fixed. Delete/decrease to minimum or fixed.

3. Load or change to maximum or fixed. Delete/decrease to minimum or fixed.

2.3.2.133. EXCESS EXCEPTION CODE (EEX) (1-position A/N). Identifies items

not subject to normal excess reporting. See AFH 23-123, Vol 2, Pt 1, Ch 2.

2.3.2.134. EXPENDABILITY/RECOVERABILITY/REPARABILITY/COST

DESIGNATOR (ERRCD) (3-position A/N). Designates the expendability status, level

of repair, and cost category of an item. See DoD 4100.39-M, Vol 10 for a list of these

codes.

2.3.2.135. EXPENSE RECORD OUTPUT CODE (1-position A/N). Under program

control, an A is entered in this field for organization records 100-999. The flags are listed

below:

Table 2.36. Expense Record Output Code.

Code

Description

Produce expense E record

Suppress expense E record.

Cost per flying hour.

2.3.2.136. FACILITY IDENTIFICATION NUMBER (FAC NO) (5-position

N). Identifies a single facility on AF Form 1445, Materials And Equipment List. This

field will contain zeros for those work order items or equipment maintenance items

meant for multiple facilities, for facilities exempt from costing, for job orders, and for

service calls.

44 AFH23-123 8 AUGUST 2013

2.3.2.137. FEDERAL SUPPLY CLASS (FSC) (4-position N). Identifies the

commodity class of an item and appears in the first four positions of an NSN. (See

STOCK NUMBER, NIIN, and NSN.) This was previously called NATIONAL SUPPLY

CLASS (NSC). See DoD 4100.39-M, Vol 10 for a list of these codes.

2.3.2.138. FEDERAL SUPPLY GROUP (2-position N). Identifies the commodity

group of an item. This is a component code which occupies positions 1 and 2 of the FSC

and of the NSN.

2.3.2.139. FILE STATUS QUARTER CODE (1-position A/N). Indicates the last

quarterly review of the entire item record area.

2.3.2.140. FINANCIAL INVENTORY ACCOUNTING CODE (FIA) (3-position

N). See DFAS-DE 7077.10-M, https://ceds.gunter.af.mil/pubs.asp?Series=7077 , for a

list of these codes and their meanings.

2.3.2.141. FIXED LEVEL FLAG (Type Level E) (1-position A/N). Indicates that a

fixed level is assigned to a NSN. This flag is stored on the item record.

2.3.2.142. FOAM-IN-PLACE CODE (1-position A). Identifies to LRS/Materiel

Management Activity personnel the specific methods or requirements for preparing and

packaging selected items to avoid loss, damage, or destruction during handling. This code

is stored in the first position of the manufacturer's identification code field. The codes

are listed below:

Table 2.37. Foam-In-Place Code.

Code

Description

Flexible packaging

Rigid packaging

Semi-rigid packaging

2.3.2.143. FORCE ACTIVITY DESIGNATOR (FAD) (1-position N). Signifies the

relative order of importance of the activities requesting supplies and equipment. See DoD

4140.1-R, Appendix 9.

2.3.2.143.1. FREEZE CODE (1-position A). Restricts SBSS processing of selected

inputs. It also identifies the activity responsible and the reason for freezing the item

record.

2.3.2.144. FTR/SM FLAG (1-position A). Helps the follow-up program determine

when the detail should be deleted. The character F is placed in the excess report detail

record as a result of processing an FTR with status code SM.

2.3.2.145. FUNCTIONAL CHECK FLAG (1-position A/N). Identifies two types of

items: (1) those requiring a functional check or calibration before they are issued for

installation, and/or (2) those requiring a serviceability check before issue. If the value of

the flag is zero, then the asset does not require a functional check. If the value is one, then

the asset does require a functional check.

2.3.2.146. FUND CODE (2-position A/N). Indicates that funds are available to pay a

charge when and where the asset is delivered. This code is entered by the requisitioner.

AFH23-123 8 AUGUST 2013 45

When used with a signal code C or L, the fund code also indicates the activity to be

billed. See DLM 4000.25-1 and AFMAN 65-604, Appropriation Symbols and Budget

Codes for a list of these codes. For Intra-Air Force Fund Codes reference DoD 4100.39-

M, Vol 1.

2.3.2.147. FUND CODE IDENTIFIER (1-position A/N). Indicates which Materiel

Acquisition Control Record (MACR) to use for budget code Z processing. The fund code

identifiers are:

2.3.2.147.1. Octal 042 (") identifies those transactions or details that were financed

from fund code 17 (appropriation 57*3080, O&M investment).

2.3.2.147.2. Octal 051 ()) identifies those transactions or details that were financed

from fund code 8C (appropriation 97*0300.4802, Defense Mapping Agency).

2.3.2.147.3. Octal 076 (>) identifies those transactions or details that were financed

from fund code 29 (appropriation 57*3600, Research, Development, Test, and

Evaluation (RDT&E).

2.3.2.148. GENERAL LEDGER ACCOUNT CODE (GLAC) (3-position

N). Identifies a major financial account series. See AFH 23-123, Vol 2, Pt 2, Ch 5.

2.3.2.149. GEOGRAPHICAL LOCATION FLAG (GEOLOC FLG) (4-position

A/N). Identifies the geographical location of a base or activity used on WRM reports.

See AFI 25-101 and reference the term Base Cross Reference Data.

2.3.2.150. HAZARDOUS MATERIEL IDENTIFICATION CODE (HMIC) (1-

position A). Identifies items that require special handling, storage, use, transportation,

and disposal because of hazardous material. Reference DoD 4100.39 -M, Vol 10 for a list

of these codes.

2.3.2.151. HEALTH HAZARD FLAG (1-position binary). Identifies items that have

been reviewed by DMS and/or Inspection but were not assigned IEX 9. This flag appears

in the item record data control flag field. Items listed in AFJMAN 23-209, Storage and

Handling of Hazardous Materials, AFI 40-201, Managing Radioactive Materials in the

US Air Force, and FED-STD-313D, Material Safety Data, Transportation Data, And

Disposal Data, For Hazardous Materials Furnished To Government Activities must be

reviewed by the base BES to determine the specific health hazard. When suspected

hazardous commodities are received into the materiel management account and have not

been reviewed by the BES, Inspection personnel will notify BES and the Base Safety

Office. A complete list of chemical contents and nomenclature must be provided.

Inspection personnel will see that potential health hazard items are assigned an IEX 9 or a

Health Hazard Flag (HHF). The BES may advise Inspection to assign IEX 9 to items that

require surveillance or waiver and are not specifically mentioned above. See AFH 23-

123, Vol 2, Pt 1, Ch 2 loading this flag to the item record.

2.3.2.152. HOLD CODE CARGO (1-position A). Identifies specific reasons for

holding cargo at the shipping activity after it has been selected, marked, and made ready

for shipment. This code appears in position 51 of the shipment status and confirmation.

These codes are listed below:

46 AFH23-123 8 AUGUST 2013

Table 2.38. Hold Code Cargo.

Code

Explanation

Shipment unit held for consolidation

Awaiting carrier equipment

Awaiting export or domestic traffic release

Either the delay was requested and/or agreed to by the consignee, or the delay complies

with valid delivery dates at CONUS destinations or outloading terminals, or the item

was diverted to surface or to air.

The delay resulted from challenge processes by the clearance authority or Satellite LRS

CC/AO for which no diversion exists.

Embargo

Strikes, riots, civil commotion

Acts of God

Reserved

Shipment was delayed so that customer cancellation requests could be processed.

Diversion to surface movement due to characteristics of materiel that preclude air

shipment, for example, size, weight, or hazard classification.

Delay requested and/or concurred in by consignee.

Delay to comply with valid delivery dates CONUS and destinations/out-loading

terminals.

Delay due to diversion to air (requisition priority upgraded).

O-Y

Reserved

Holding action is less than 24 hours from the date on which the materiel was available

for shipment.

2.3.2.153. INCREMENT CODE/NUMBER - IC/N (6-position A/N). A six- position

code subdivided into: positions 1-2 = deployment echelon code; and positions 3-6 =

increment number. The deployment echelon code identifies a capability within a Unit

Type Code (UTC) which should be deployed as an entity. The increment number

identifies an item or group of items within a deployment echelon.

2.3.2.154. INSTALLATION CODE (IN) (4-position A). Identifies the installations

where an activity is located.

2.3.2.155. INTERCHANGEABLE AND SUBSTITUTE GROUP (IS & G) ORDER

CODE (2-position A/N). Identifies items in a D043B/SBSS ISG when stored on the

item record. The first character of the code is the ISG source code which identifies the

relationship among the items in the ISG. The second character is the parts preference

code, which represents the preference for an item in relation to other items in the same

ISG.

AFH23-123 8 AUGUST 2013 47

2.3.2.156. INTERCHANGEABLE AND SUBSTITUTE GROUP SOURCE CODE

(1-position A/N). Identifies the source from which the ISG relationship is established.

Definitions of acceptable ISG source codes are as follows:

2.3.2.156.1. a. An alpha character identifies D043B grouped items. For example, an

X identifies X file processing. Note: Alpha codes may be assigned to an item by FIS

processing if the item's current source code is 9.

2.3.2.156.2. b. A numeric character identifies a relationship that is established

locally or under program control. The source code may be different from that in the

D043B system. Types of Numeric Characters. The use of and definitions for

acceptable numeric characters are as follows:

2.3.2.156.2.1. Code 2. Items originally established as code 7 are changed to code

2 (by the computer) when XXR (AFMC Response From XXX Interrogation)

response or R file processing shows a valid relationship exists between the items.

AFMC may assign code 2 with FIS change inputs when the item's current source

code is 7.

2.3.2.156.2.2. Code 3. Items originally established as code 7 are changed to code

3 (by the computer) when XXR response or R file processing shows a valid

relationship exists between the items. AFMC may assign code 3 with FIS change

inputs when the item's current source code is 8.

2.3.2.156.2.3. Code 4. Items originally established as code 7 are changed to code

4 (by the computer) when XXR response or R file processing shows no D043B

relationship exists between the items. AFMC may assign code 4 with FIS change

inputs when the item's current source code is 7.

2.3.2.156.2.4. Code 6. This code identifies items that are component parts, next

higher assemblies, or repair kits for one or more of the other NSNs in the ISG.

Code 6 can be assigned by AFMC with FIS inputs or under program control from

X file processing.

2.3.2.156.2.5. Code 7. This code identifies items grouped by local Records

Maintenance processing of FIS inputs as substitutes or complete interchangeables.

Code 7 is temporary; it is changed to an alpha, 2, or 4 when AFMC processes the

XXX inquiry, produced when this ISG relationship is made. Items with

incompatible management/controlling indicative data can be used only as

substitutes.

2.3.2.156.2.6. Code 8. This code identifies items grouped as a result of

MILSTRIP status, push due-in, or receipt processing. Assigned through the SBSS

program, code 8 is temporary; it is changed to an alpha or 3 when AFMC

processes the XXX inquiry, produced when this ISG relationship is made. If

AFMC reports an invalid relationship between items, that relationship will be

broken under computer control. Code 8 cannot be assigned.

2.3.2.156.2.7. Code 9. This code identifies D043B grouped relationships that are

not compatible with the relationship required for base use. Note: When a

relationship is identified as code 9, local management may find it necessary to

48 AFH23-123 8 AUGUST 2013

assign other item record exception data to the items. For example, local

management may assign the requisition exception (REX), issue exception (IEX),

or excess exception (EEX) code.

2.3.2.157. INTERIM SUPPLY SUPPORT (ISS) . The operational turnover of a

weapons system to the user and the establishment of an inventory control point

(contractor or government). Contractor is the source of supply for the peculiar items

associated with the new weapon system or modification and is responsible for managing

the inventory and repairing or replacing of the items. ISS ends after the weapon system

program has transitioned to an inventory control point for complete support.

2.3.2.158. INTERROGATION CODE AND DATE (1-position A). Identifies the date

field on an ISG record. This code is also used to determine if follow-up is required on an

XXX interrogation. The codes are listed below:

Table 2.39. Interrogation Code and Date.

Code

Date Definition

Date of XXX interrogation

Date that a BVS E image was received

Date that a follow-up was prepared

2.3.2.159. INVENTORY MANAGEMENT RECORD ADJUSTMENT CODE--

STOCK FUND (3-position N). Adjusts a specific balance field in the stock fund

inventory management record (SFIMR) without affecting a transaction field. These codes

are used in the SMR input. (See DFAS-DE 7077.10-M for a detailed description.) The

codes are listed below:

Table 2.40. Inventory Management Record Adjustment Code--Stock Fund.

Code

Description

001

Inventory end-of-period: warehouse and retail outlets

002

Inventory end-of-period: with contractors and testing agencies

003

Inventory end-of-period: temporarily in-use

004

Inventory beginning-of-period: temporarily in-use

005

Inventory beginning-of-period: warehouse and retail outlets

006

Inventory beginning-of-period: with contractors and testing agencies

007

On order and in transit: beginning-of-period

008

On order and in transit: end-of-period

2.3.2.160. ISSUE EXCEPTION CODE (IEX) (1-position A/N). Issue exception codes

identify unique issue conditions and/or processing instructions for items. Standard IEX

codes that apply to every item, or a group of items, may be assigned through the use of

exception phrase records. See AFH 23-123, Vol 2, Pt 1, Ch 5.

2.3.2.161. ITEM CODE (1-position A). Indicates the relationship of an equipment item

to the authorized item.

AFH23-123 8 AUGUST 2013 49

Table 2.41. Item Codes.

Code

Description

Authorized (preferred item or NSN)

Suitable substitute for an authorized item

Unsatisfactory substitute for an authorized item

A suitable substitute component item that is one of the many components which may be

substituted for an authorized item

An unsatisfactory substitute component item that is one of many components which

may be substituted for an authorized item

Bare base component

Deployed Equipment Item

2.3.2.162. ITEM IDENTITY CODE (4-position A/N). This code is assigned by HQ

AFMC identify the representative item. Codes for munitions items start with an

alphabetic character and are the same as their DoD Identification Code (DODIC). All

other items start with a numeric value and end with an alphabetic character that indicates

the commodity type: W-tanks, Y-chaff, Z-guns, P-pylons, Q-POL, and X-films and

miscellaneous (see AFI 25-101, War Reserve Materiel (WRM) Program Guidance and

Procedures)

2.3.2.163. JCS PROJECT FLAG (1-position A). This flag is assigned as follows:

2.3.2.163.1. Assign flag A for units engaged in combat or where combat is imminent.

All RSP re-supply requisitions will contain the JCS project code.

2.3.2.163.2. Assign flag B for units not actively engaged but preparing to engage in

air operations. Requisitions to bring the on-hand quantity above 50 percent of the

authorized quantity will contain the JCS project code.

2.3.2.163.3. Assign flag C for units not actively engaged but enforcing a no-fly zone

with an established re-supply pipeline. Only the requisitions for a stock-out condition

will contain the JCS project code.

2.3.2.164. JOINT MANAGEMENT CODES (JMC) BY SERVICES. The Joint

Management Codes applicable to the item manager stock control and distribution (IM

SC&D) system are for all consumable items and the nonconsumable items with a

secondary inventory control activity (SICA) nonconsumable item materiel support code

(NIMSC) of "0," "5," or "6" are listed.

Table 2.42. Joint Management Codes.

JMC

Services

Column 30

Army

A, C, W

Army and Navy

A, C, W, N, Q, R, V

Army, Navy, Marine Corps

A, C, W, N, Q, R, V, L, M

Army, Marine Corps

A, C, W, L, M

Navy

N, Q, R, V

50 AFH23-123 8 AUGUST 2013

Navy, Marine Corps

N, Q, R, V, L, M

Marine Corps

L, M

Air Force

E, F, J

Coast Guard

Coast Guard and Army

Z, A, C, W

Coast Guard, Army and Navy

Z, A, C, W, N, Q, R, V

Coast Guard, Army, Navy, Marine Corps

Z, A, C, W, N, Q, R, V, L, M

Coast Guard, Army and Marine Corps

Z, A, C, W, L, M

Coast Guard, Navy

Z, N, Q, R, V

Coast Guard, Navy, Marine Corps

Z, N, Q, R, V, L, M

Coast Guard, Marine Corps

Z, L, M

2.3.2.165. LABEL FLAG (1-position A). Indicates that labels should not be produced

when the custody receipt is processed. These flags are loaded on authorized/in-use detail

records.

2.3.2.166. LATERAL REQUISITION FLAG (1-position N). Indicates assets which

can be redistributed by any SBSS activity.

Table 2.43. Lateral Requisition Flag.

Code

Description

Lateral requisition that may be passed.

Lateral requisition that may not be passed.

2.3.2.167. LINE ITEM ACCOUNTING FLAG (1-position A). Indicates whether the

base retail outlet is operating using line item accounting procedures.

2.3.2.168. LINE NUMBER (4-position A/N). Refers to the line or sub-line on the

Consolidated Status and Transaction Statement and begins with a B. The lines stratify

items as supporting Assets, Assets Nonrecoverable, WRM, Requirements, Life Cycle

Retention, Policy Retention, Economic Retention, or Potential Excess. The

Requirements, Policy Retention, and Potential Excess are stratified further into sub-lines.

2.3.2.169. LOCAL ERRCD FLAG (1-position A). Identifies a locally assigned ERRC

designator and indicates that correspondence has been received from or forwarded to the

applicable inventory manager for corrective action.

2.3.2.170. LOCAL PURCHASE FLAG (1-position A). This code is used identify

items that require a , DD Form 1348-6, Single Line Item Requisition System Document,

DoD (Manual – Long Form). This code is stored on the SBSS Item Record and updated

by status programs. The Local Purchase Flag is set under program control to 0 (zero)

when loading item record with Routing Identifier (RID) equal to JBB, JBF, JBG, JBH,

JBK, JBL, or JBI to identify items that require a DD Form 1348-6 for first time

requisitioning action. This flag is set to 1 (one) by the status programs when local

purchase status is received.

AFH23-123 8 AUGUST 2013 51

2.3.2.171. MAINTENANCE PRIORITY CODE (MPC) (1-position A/N). Assigned

programmatically to each item record for repair cycle items (XD, XF) to indicate the

priority or sequence of repair. The stock position of a repair cycle (XD, XF) item

determines which MPC code it is assigned. See T.O. 00-20-3, Maintenance Processing of

Reparable Property and The Repair Cycle Asset Control System for additional

information. MPC codes are listed and described as follows:

Table 2.44. MPC Codes.

MPC

Description

HQ AFMC critical items. An RAMPS report code 5 or 7 assigned to these items

identifies them as HQ AFMC critical.

Item required for forecasted base requirements. This code is assigned to repair cycle

items when 1) the item does not meet the criteria for other codes; or 2) assets exceed the

requisition objective and an EEX code is assigned to the item record.

Item excess to base requirements. Assigned to ERRCD XD and ERRCD XF items as

follows:

ERRCD XD items are assigned MPC 7 when 1) the serviceable balance exceeds the

requisitioning objective, and the EEX is blank; or 2) the serviceable balance and the

requisitioning objective are zero, a DIFM exists, and EEX is blank.

ERRCD XF items are assigned MPC 7 when the total assets on hand exceed the

requisitioning objective.

Computed supply critical item with less than 10 days on-hand stock (annual demands

are 6 or more, percent of base repair is 50 percent or more, serviceable assets are less

than 10 days requirements (10 x daily demand rate)) and a due-out balance

Computed supply critical item with less than 10 days on-hand stock (annual demands

are 6 or more, percent of base repair is 50 percent or more, serviceable assets are less

than 10 days requirements (10 x daily demand rate)) and no due-out balance

2.3.2.172. MAINTENANCE REPAIR CONCEPT (1-position A). This is a repair

analysis that takes into account remove and replace and remove, repair, and replace

capabilities needed for maintenance procedures. Conclusions of the analysis will vary,

depending on the requirements of a maintenance procedure. The analysis takes into

account all requirements and procedures, including tear down, transportability, setup, and

equipment check-out time. An A identifies RR; a B identifies RRR.

2.3.2.173. MAJOR COMMAND CODE (2-position A/N). Identifies the command to

which an organization is assigned. These codes, which designate Air Force organizations,

are the only codes authorized for loading to organization cost center records. This manual

also refers to these codes as parent command code, using command code, gaining

command code, and reporting command code. The codes listed below are just some of

the major commands. Table 2.45 contains MAJCOM and agency codes* derived from

DLM 4000.25 Volume 6 (search for Air Force Major Command Code).

52 AFH23-123 8 AUGUST 2013

Table 2.45. Major Command Code.

Command Code

Title

Air Force Inspection Agency (FO)

Air Force Op Test & Eval Ctr

Air Force Intelligence Analysis Ag

Air Force Audit Agency

Air Force Off Spec Investigation

Hq USAF Security Forces Ctr

Air Force Personnel Ctr

US Air Force Academy

US Air Forces In Europe

Defense Finance & Acct Service

Air Reserve Personnel Center

Air Education & Training Command

Headquarters Air Force Reserve Command

Headquarters USAF

Pacific Air Forces

Air Force ISR Agency

Air Force Special Operations Command

Headquarters Field Activities

Communications Agency

NATO Airborne Early Warning (NAEW) E-3A Component

Air Force Manpower Agency

Air Force Public Affairs Ag

Headquarters USAF And Support Elements

AFC2ISRC

Air Combat Command

US Ammunition Control Point (USAF-ACP)

AF Logistics Management Agency

Air Force Cyber Command

Air Mobility Command

Air Force Materiel Command

Air Force Real Property

Hq Air Force Flt Std Ag

United States Africa Command

AFH23-123 8 AUGUST 2013 53

Hq Air Force Space Command

Air Force Civil Engineer Center

Air Force Civ Career Trng

Air Force Ag For Modeling / Sim

Air Force Nuc Weapons Ag

Hq USAF Direct Spt Elements

Air Force Wide Spt Elements

AFELM BMDO

Air Force Ag For Modeling & Sim

Air Force Nat Sec Eme Pre

Air Force Cost Ana Ag

Air Force Personnel Op Ag

Air Force Legal Op Agency

Air Force Medical Support Agency

News Agency

Air Force Operations Gp

ANG Readiness Center

Air Force Hist Res Ag

Air Force Tech Appl Center

Air Force Review Boards Agency

Air Force Studies And Analyses Ag

Hq Air Force Weather Ag

Air Force Program Executive Office

AFELM NORAD

Air Force Safety Center (Fo)

Air Force Services Agency

Air Force Medical Operations Ag

AFELM DISA

AFELM DFAS

AFELM DLA

Air National Guard

AFELM DIA

AFELM DEF Threat Red Acy

AFELM JCS

AFELM OSD

Defense Contract Mgt Ag

AFELM Us Central Cmd

54 AFH23-123 8 AUGUST 2013

AFELM Us Special Ops Cmd

Air Force Elements – NATO

AFELM USEUCOM

AFELM US Southern Command

AFELM US Joint Forces Cmd

AFELM US Pacific Command

Counter Intel Field Activity

AFELM USSTRATCOM

AFELM USTRANSCOM

Air Force Elements

Air Force Ctr For Eng & Environment

US Central Command Air Forces (USCENTAF)

National Geospatial-Intel Ag

US Northern Command

Air Force District Of Washington

Air National Guard

Special Activities Program

Air Force Financial Services Center

Air Force Petroleum Agency

Air Force Global Strike Command

Not For Use On UMD Code

2.3.2.174. MAJOR COMMAND REPORTING DESIGNATOR (2-position

A/N). Identifies reporting codes used for MICAP reporting. Note: Do NOT load these

codes to the organization cost center record. Major command codes may be used as

reporting designator codes even though reporting designators may not be used as major

command codes. The codes are listed below:

Table 2.46. Major Command Reporting Designator.

Code

Description

Federal Aeronautical Administration (FAA)

U.S. Government, other than DOD

Air Mobility Command industrial funded aircraft. (This code is program

assigned for Maintenance Cost System reporting only.)

Royal Canadian Air Force

Royal Air Force, United Kingdom

German Air Force

Other foreign countries

Commercial aircraft

Department of Defense, other than US Air Force (i.e., Army, Navy, etc.)

AFH23-123 8 AUGUST 2013 55

2.3.2.175. MANAGEMENT CODES (1-position A/N). Provides supplemental data

not indicated through the transaction coding structure. When a situation exists which is

not covered by a code, the Component managing the distribution system may assign

Management Codes A thru L (except I), and other codes as specified below, and may

prescribe their entry in appropriate transactions. For a list of these codes see DLM

4000.25-2.

2.3.2.176. MARK-FOR (14-position A/N). The mark-for field is used for a variety of

purposes on customer issue requests. Mark-for requirements are normally based upon the

type of maintenance organization and/or the type of item being requested. The mark-for

is also used to further identify and specify end-item applications.

2.3.2.177. MATERIEL ACQUISITION CONTROL RECORD UPDATE CODE (1-

position A). Identifies the specific field to be updated on the MACR. This code is stored

on the transaction history record and will be used in two ways: (1) in budget code (BC) Z

transactions, the MACR update code will remain as entered; or (2) in Air Force Supply

Management Activity Group (AF SMAG) transactions, the MACR update code will be

replaced by the materiel category/source of supply code. (See DFAS-DE 7077.10-M for a

detailed description.) The MACR update codes are listed below:

Table 2.47. MACR Update Codes (BC Z Transactions).

Code

Action

MACR Field

Annual Budget Authorization

Allotment

LP Requisitions Not Obligated

Undelivered Orders Outstanding

Received Not Paid

Received And Paid

Table 2.48. MUC Field Identifiers.

MUC

Field To Be Updated

Default Value

Reserved

Approved Net Demands

Net Demands Actual

Approved Operating Obligations (Non-LP)

Approved Operating Obligations (LP)

OPER OBS Other Actual

OPER OBS LP Actual

INV AUG OBS Plan

56 AFH23-123 8 AUGUST 2013

OPR OBS Plan

TFA OPER Plan

INV AUG OBS Actual

OPR OBS Other Actual

INV AUG COMM Actual

Operating COMM Actual

Approved WRM Obligations

WRM OBS Actual

WRM COMM Actual

Approved Operating Commitments

Operating COMM Actual

25-26

Reserved

28-29

Reserved

EOP 91003 OBLIG DUO

31-53

Reserved

BOP 910 DUO

OPER OBS NON LP PCT

OPER COMM PCT

OPER OBS LP PCT

Threshold For Printing Detail Transactions Updating

Commitments On D08

Threshold For Printing Detail Transactions Updating

Obligations On D08

Maximum Automatic Obligation - Due-Outs

Maximum Automatic Obligation - Stock Replen

Percentage To Provide Management Notice For TFA

Percentage To Provide Management Notice For

Operating Obligations

Percentage To Stop Requisitions For Operating

Obligations

Percentage To Stop Requisitions For Operating TFA

100

Percentage To Provide Management Notice For WRM

Obligations

100

Percentage To Stop Requisitions For WRM Obligations

100

Percentage To Stop Requisitions For WRM TFA

100

Percentage To Stop Requisitions For IA TFA

100

Percentage To Provide Management Notice For IA

Obligations

100

Percentage To Stop Requisitions For IA Obligations

100

Percentage Of Operating Obligation Authority Reached

By Operating Obligations + Operating Commitments

To Provide A Management Notice

Percentage Of Operating Obligation Authority Reached

AFH23-123 8 AUGUST 2013 57

By Operating Obligations + Operating Commitments

To Stop Requisitioning

2.3.2.178. MATERIEL CATEGORY OR SOURCE OF SUPPLY CODE (1-position

A). Identifies the lowest level of financial inventory transaction data which have

accumulated for each type of stock record account code. See Para 5.8.

2.3.2.179. MATERIEL MANAGEMENT AGGREGATION CODE (MMAC) (2-

position A). A two-position alphabetic code assigned to each segment or category of

materiel which is to be managed and reported as a separate logistics program. Such

programs include weapon/support systems, engines, FSCs, approved technology groups

(that is, groupings of materiel based on specialized technologies used in the logistics

support processes), special programs, special projects, or combinations of these.

Reference DoD 4100.39M, Vol 10 for additional information.

2.3.2.180. MATERIEL RETURNS PROGRAM FLAG (1-position A). Indicates that

the shipment suspense detail was created from an FTR input. When a shipment suspense

(SSC) is processed to produce an FTM, this flag is used to determine which type of

output will be made when an SSC or follow-up is processed.

2.3.2.181. MAXIMUM AUTOMATIC OBLIGATION FIELDS MACR (6-position

N). Limits the maximum dollar amount of individual automatic requisitions. These

(MACR)monetary fields are locally established by SMAG management. Two fields are

provided: one controls requisitions for stock replenishment; the other controls

requisitions for due-outs. These fields are always expressed in whole dollars. They are

adjusted by loading the new dollar figure by means of a MAC adjustment input.

2.3.2.182. MAXIMUM LEVEL FLAG (Type D) (1-position A). Identifies maximum

levels when stored on the item record.

2.3.2.183. MEDIA AND STATUS CODE (M&S) (1-position A). Advises the source

of supply of the type status required, the media of communications, and the activity to

which the status should be directed M&S codes are used on requisitions and

redistribution orders and are loaded to the base constants -1 record. See DLM 4000.25-1

for a list of these codes.

2.3.2.184. MEDIA OF COMMUNICATION CODE (1-position N). Indicates the

media of communication and the activity which should receive replies to reports of

customer excess. Air Force activities use these codes in position 7 of customer excess

reports. These codes are listed below.

Table 2.49. Media of Communication Code.

Code

Description

Transceive the reply to the activity indicated in positions 30-35.

Send the reply to the activity indicated in positions 30-35 by other

than transceiver.

Transceive the reply to the activity indicated in positions 45-50.

Send the reply to the activity indicated in positions 45-50 by other

than transceiver.

58 AFH23-123 8 AUGUST 2013

2.3.2.185. MEMO DUE-OUT DESIGNATOR (1-position N). Indicates whether to

include a due-out as a requirement during stock level computations. Two codes are used:

0 = firm and 1 = memo. An example of a memo due-out is an issue coded DO NOT

REQUISITION FOR THIS DUE-OUT, TEX 7.

2.3.2.186. MERGE/RETAIN CODE (1-position A). Indicates whether the losing

detail records should be merged with the gaining detail records. These codes are entered

on the 1RB555 input.

2.3.2.187. MICAP CODES (1-position A/N). Relates the importance of an item to Air

Force readiness. Reference Para 2.22.

Table 2.50. MICAP Codes.

Code

Description

MICAP Action Flag

Actual date and time that base maintenance

determined a MICAP condition occurred--not the

date and time the MICAP transactions or reports

were prepared and processed.

MICAP Advice Code

Provide the reason the MICAP incident is being

reported.

MICAP Cause Code

Used to isolate causes for backorders, and what

action(s) is needed to prevent recurrence

of the problem

MICAP Condition Code

Assigned to each MICAP incident and describes the

type of requirement and how the MICAP end-item is

functioning.

MICAP Deletion Code

Identify the reason for termination of the MICAP

incident.

MICAP Hours Code

Identify the time in hours for each MICAP start and

stop occurrence.

2.3.2.188. MINIMUM LEVEL FLAG (Type A, B, or C) (1-position A). Identifies

minimum levels. This flag is located on the item record.

2.3.2.189. MISSION APPLICATION IDENTITY (8-position A/N). Uniquely

identifies the mission(s) for each end item application within the AFEMS (C001).

2.3.2.190. MISSION CHANGE/ISSL FLAG (1-position N). Indicates that either a

mission change record or an ISSL adjust stock level detail record exists. This flag,

located on the detail record, will contain either a zero denoting that no details exist or a

one denoting that details exist.

2.3.2.191. MISSION CHANGE LEVEL FLAG (Gain-Type Level G) (1-position

A). Identifies a gain in the mission change level.

2.3.2.192. MISSION CHANGE LEVEL FLAG (Loss-Type Level H) (1-position

A). Identifies a loss in the mission change level. This flag is stored on the item record.

2.3.2.193. MISSION DESIGN SERIES (MDS) (7-position A/N). Identifies the type

of aircraft or major end item. See AFJI 16-401, Designating and Naming Defense

AFH23-123 8 AUGUST 2013 59

Military Aerospace Vehicles, and Air Force Policy Directive 16-4, Accounting for Units,

Installations, and Aerospace Vehicles.

2.3.2.194. MISSION EXCEPTION CODE (2-position A/N). This identifies an

exception to a mission application and is used as a qualifier to a basis of issue; for

example, note codes, approval levels. Internal to AFEMS (C001).

2.3.2.195. MISSION IMPACT CODE (MIC) (1-position N). The MIC code is used to

determine if an XF3 base reparable item demand level should be established irrespective

of unit price. Used by the requirements program to determine if a demand level should be

computed for EOQ items on the second demand without processing through COST-TO-

STOCK COST-NOT-TO-STOCK process.

2.3.2.196. MISSION ITEM ESSENTIALITY CODE - MIEC (3-position

A/N). Designates the level of criticality of an asset to the mission. This code is broken

down into: position 1 = System Essentiality, position 2 = Item Essentiality, and position

3 = Organization Essentiality. This code is provided to the bases by the major commands.

2.3.2.197. MISSION LIMITING INDICATOR (1-position A). A code established by

the major commands to identify those specific equipment requirements which are mission

limiting. Valid values are as follows:

2.3.2.197.1. C Critical

2.3.2.197.2. Blank Non-critical

2.3.2.198. MISSION SUPPORT KIT (MSK) ITEM FLAG (1-position

binary). Indicates on the item record that a MSK detail exists. A value of zero indicates

that no details exist. A value of one indicates that MSK details exist.

2.3.2.199. MOBILITY READINESS SPARES PACKAGE (MRSP) LOCATION

CODE (11-position A/N). Identifies the physical location of the MRSP assets. Location

codes for these details are loaded, changed, and deleted with an FCS input. There is no

specified structure for the location code.

2.3.2.200. MODE OF SHIPMENT (1-position A/N). Indicates the initial method of

moving a shipment. This code is stored on the status detail record. For a list of these

codes see DoD 4500.9-R, Part II, Appendix I.

Table 2.51. Mode of Shipment Codes.

Code

Description

Motor, truckload

Motor, less than a truckload

Van (unpacked, uncrated personal and/or government property)

Driveaway, truckaway, towaway

Busline

AMC

Surface, parcel post

Air, parcel post

Government truck, including common service

60 AFH23-123 8 AUGUST 2013

Air, small package carrier

Rail, carload

Rail, less than one carload

Freight forwarded

Contract air (LOGAIR/QUICKTRANS)

Organic military air

Through bill of lading

Air freight

Air express

Air charter

Air freight forwarded

Air, van

Sea-van service

Water, river, lake, coastal (commercial)

Sealift express service (SEA-EX)

Intratheater airlift system

MSTS (controlled, contract, or arranged space)

Government watercraft (barge or lighter)

Roll-on, roll-off service

Armed Forces Courier Service (ARFCOS)

United Parcel Service

Military ordinary mail (MOM)

Weapon Systems Pouch

Pipeline

Local delivery, including deliveries to Port of Embarkation (POE) from adjacent

LRS/Materiel Management Activities

2.3.2.201. MONITORING AMA (IM-SSM) ROUTING IDENTIFIER (3-position

A). Identifies the MILSTRIP routing identifier AMA (IM-SSM) responsible for

monitoring those items shipped to a repair facility for repair and return to the Air Force

inventory. That activity normally monitors the contractor's operation, schedules input,

provides disposition for output, and determines distribution. See ROUTING

IDENTIFIER CODE. Routing identifier code (RIC) information is available in

MILSTRIP, DLM 4000.25-1.

2.3.2.202. MULTIPLE-DIFM (1-position binary). Indicates the repair cycle assets

that can be issued in quantities greater than one. This flag, located on the item record, is

loaded by FCD input. A value of zero shows an issue quantity of one only. A value of

one shows an issue quantity of more than one.

2.3.2.203. NATIONAL ITEM IDENTIFICATION NUMBER (NIIN) (9-position

A/N). Serves to fix the identity of an individual item of supply and to distinguish it

concisely and permanently from all other items. The national item identification number

occupies positions 5-13 of the NSN. NSNs are constructed with the FSC in positions 1-4,

the NIIN in positions 5-13, and the MMAC in positions 14-15. An NIIN cannot be used

AFH23-123 8 AUGUST 2013 61

with more than one federal supply class/materiel management code. Unlike the FSC,

which indicates the relationship of an item to other items in the same FSC, there is no

relationship between one NIIN and other NIIN in numerical sequence. The NIIN is a

semi-significant number; that is, the first two positions contain the National Codification

Bureau (NCB) code identifying the country that assigns the number. The remaining seven

positions contain a nonsignificant serially assigned number.

Table 2.52. National Codification Bureau (NCB) Code.

Code

Country

United States

NATO

Germany

Belgium

France

Italy

Netherlands

South Africa

Canada

Denmark

Greece

Iceland

Norway

Portugal

Turkey

Luxembourg

Argentina

Australia

New Zealand

United Kingdom

2.3.2.204. NATIONAL MOTOR FREIGHT CLASSIFICATION CODE (NMFC)

(6-position N). Classifies items on the item record according to freight rate. The national

motor freight classification code is also printed on shipping documents to enable

LRS/transportation activity personnel to quickly identify the type of materiel and its

mode of shipment. Technical assistance and guidance must be obtained from the

LRS/Transportation activity when assigning these codes. For a complete listing, see the

National Motor Freight Classification Guide published by the National Classification

Board.

2.3.2.205. NATIONAL STOCK NUMBER (NSN) (13-position A/N). An

identification number associated with a specific item. It is made up of the FSC – 4 digits

and the NIIN – 9 digits. A two digit Material Management Code (MMAC – 2 digits) may

be assigned to the NSN, but it is not part of the NSN. Note: The first two digits of the

FSC are the FSG and identify the commodity of an item. Likewise, the first two digits of

62 AFH23-123 8 AUGUST 2013

the NIIN are the NCB Code and identify the country that assigns the number. See also

STOCK NUMBER.

2.3.2.206. NEW-OTHER-ASSET-FLAG (6-position A/N). Identifies on the item

record any of six types of items by means of the following individual flags: 1) bench

stock, 2) MSK-item, 3) overflow adjunct, 4) supply point, 5) supplemental adjunct, and

6) mission-change-ISSL items. These six flags are explained separately in this chapter.

2.3.2.207. NOMENCLATURE (19-position A/N). Describes on the item record those

items which are identified by a unique NSN. Nomenclature identifies items in graphic

and specific terms (for example, LUMBER 2X4X4X GR2, or SUIT FLY SIZE 46S).

2.3.2.208. NONCONSUMABLE ITEM MATERIEL SUPPORT CODE . A

nonconsumable item has been defined as an item of supply which is managed by one or

more Military Services as a nonconsumable (i.e., major end item, depot reparable or

nonstock-funded consumable). See DoD 4100.39-M, Vol 10 for a list of these codes.

2.3.2.209. NON-STOCKED ITEM DUE-OUT CAUSE CODES (NIMSC). Non-

stocked item backorder cause codes are assigned due to insufficient item demand history

for computation of a demand-based stock level. Normally, non-stocked item cause codes

consist of three general groups of items including: items with no previous demand (first-

time) or not enough demand history; items the retail supply system has decided not to

stock; and items management has decided not to stock. See Backorder (Due-Out)

Cause Code for more information and explanation of each type of non-stocked item

backorder cause code.

2.3.2.210. NOT REPARABLE THIS STATION INDICATOR (NRTS) (1-position

N) . NRTS code 1 identifies repair cycle items for which there is no base level repair or

diagnostics capability. For NSNs identified as NRTS-1, the phrase NRTS-1 BENCH

CHECK is printed on the ISU, DOR, and I004 management notice. The NRTS-1

indicator is placed in the Repair Cycle Asset Management Listing (D23/NGV905) to

allow LRS/Materiel Management Activity to expedite bench check material return and

shipment. Reference Table 2.3 Action Taken Codes for NRTS items.

2.3.2.211. NUCLEAR WEAPONS RELATED MATERIEL (NWRM) INDICATOR

(1-position A*). Indicates a NSN is NWRM and is used to ensure NWRM visibility

through the entire life cycle. * If NWRM, the value is Q and phrase is NWRM.

2.3.2.212. NUMBER OF DEMANDS (1-position N). Indicates the number of times an

item has been requested during a given period of time.

2.3.2.213. NUMERIC PARTS PREFERENCE CODE (NPPC) (1-position

N). Indicates on the item record why an ISG item is unsuitable and identifies the

limitations of the item in terms of future use. When an ISG item is unacceptable for Air

Force use or may be used only under restrictive conditions, it is assigned a numeric,

rather than an alpha, parts preference code (see also PARTS PREFERENCE CODE). An

NPPC (*, 2, 3, 4, 5, or 9) may be assigned by AFMC D043B ISG Update processing, by

SNUD processing, or by FCD processing, as explained in.

2.3.2.214. OFF-BASE FLAG (1-position A). Identifies on the Cost Center Record

(OCCR)those activities not located on their supporting base or satellite. When this flag is

AFH23-123 8 AUGUST 2013 63

present, the computer produces a LRS/transportation activity copy of ISU and DOR. The

off-base flag field should be blank for those activities serviced by the supporting base or

satellite Pickup and Delivery Section.

2.3.2.215. ON ORDER DUE IN AMOUNT (10-position N). On the Consolidated

Status and Transaction Statement (TABLE III/M20) the on-order due-in column reflects

the dollar value of due ins on order at the time of the report and applied in priority

sequence to all residual deficits remaining after application of serviceable, unserviceable

and DIFM. The value is entered as whole dollars.

2.3.2.216. ON ORDER DUE IN FROM MAINTENANCE AMOUNT (10-position

N). On the Consolidated Status and Transaction Statement (TABLE III/M20) the on

order DIFM column reflects summary dollar value of all DIFM detail quantities

excluding those to contract maintenance. The DIFM is applied in priority sequence to all

residual deficits remaining after application of serviceable and unserviceable, and is also

added to the applicable unserviceable field; therefore, this column is a memo data field

and not used in the computation for the deficit column. The value is entered as whole

dollars.

2.3.2.217. ON-TIME RECEIPTS BASE STANDARD (3-position binary). Indicates

the accumulated total of all receipts received within the standard time frame for base

order and shipping. These totals are accumulated by the computer on the routing

identifier record.

2.3.2.218. ON-TIME RECEIPTS UMMIPS STANDARD (3-position

binary). Indicates the accumulated total of all receipts received within the standard time

frame for the UMMIPS. These data are accumulated by the computer on the routing

identifier record and are used, along with O&S days and delayed receipts UMMIPS

standard data, to determine the average order and shipping time.

2.3.2.219. ON-TIME STATUS (5-position N). Indicates the total status received

within five calendar days. These data are accumulated by the computer on the routing

identifier record for one year.

2.3.2.220. OPERATIONAL COST RECOVERY. Those expenses attributed to the

operation of the inventory control points. These costs are divided into two categories:

Direct Allocatable Costs and Business Overhead Costs.

2.3.2.221. ORDER AND SHIPPING (O&S) DAYS (4-position binary). Indicates the

accumulated total of pipeline time for all receipts received within 175 percent of the

standard time frame for the UMMIPS. These data are accumulated by the computer on

the routing identifier record and are used, along with the on- time or delayed receipts

UMMIPS standard data, to determine the average order and shipping time.

2.3.2.222. ORDINAL DATE (5-position N). Identifies the year and day of the year.

Positions 1-2 contain the year, and positions 3-5 contain the day of the year. For example,

if the calendar date is June 1, 1987, the ordinal date will be 87162 (1987 = 87, June 1 =

the 162nd day). Both the ordinal date and the Julian date identify the year and day of the

year. The ordinal date contains a two- position year, and the Julian a one-position year

(ordinal--87162, Julian-- 7162).

64 AFH23-123 8 AUGUST 2013

2.3.2.223. ORGANIZATION CODE (BASE SUPPLY INTERNAL FUNCTION

DESIGNATOR) (3-position N). Identifies an organization, unit, or detachment

receiving logistical support from the LRS CC/AO and/or identifies internal functions of

the LRS CC/AO. Many A&F and Supply internal program decisions are made based on a

specific organization code or on a series of these codes. The organization code occupies

positions 2, 3, and 4 of the organization document number. See Table 2.53.

Table 2.53. Organization Code.

Organization Code

Explanation

1. Organization Codes 000-098.

This series is reserved for LRS/Materiel

Management Activity internal functions and

may be assigned to special levels required for

the designated flight or section.

a. LRS/Materiel Management Activity

Management.

001 (Note 1)

Records Maintenance Element

002

WRM monitor

003

Inventory

004

Inspection

005

Supply points

006

NAEW E-3A Component

007 (Note 1)

Stock Control Section

008 (Note 1)

Materiel Management Flight

009

Repair Cycle Support Section (maintenance

turn-around (TRN) record update)

010

Base Service Store, Individual Equipment, and

Tool Issue Center. Satellite accounts will use

the organization code that corresponds to the

satellite system designator used for the outlets

operating the satellite account (for example,

A1 = 041, A2 = 042, B1 = 051, etc.). Note 2

011-019

Reserved

b. Base Equipment Management.

020 (Note 1)

Equipment Management Section

021-029

Reserved

c. Other assignments within the LRS/Materiel

Management Activity.

AFH23-123 8 AUGUST 2013 65

030-039

Unused

040

041-069

Satellite accounts. These codes are assigned to

correspond to the satellite system designator

code (for example, A1 = 041, A2 = 042, B1 =

051, etc.) Organization code 041 will be used

on issues and turn-ins to/from the clothing

outlets at Lackland Induction Center. The use

of the 041-069 series on all other ISU/TIN

must be authorized.

070-098

Reserved

2. Organization Code 099.

This code will be used to indicate the financial

accounting office designated to receive

payment from reimbursable organizations.

3. Organization Codes 100-999.

This series will be locally assigned except for

the following organization codes.

920

Identify unserviceable detail

965-969

Identify in-use asset held for base closure,

MAJCOM option.

4. Special Instruction.

When an AMC organization is funded from

both industrial funds and O&M funds, two

organization codes are required.

Notes:

1.ISU and TIN should not be processed against organization codes marked with a

double asterisk (**) in the following list.

2. ISU/TIN should be used only when authorized.

2.3.2.224. ORGANIZATION FREEZE CODE (1-position A). Freezes the OCCR.

Freeze code R will be loaded on the OCCR when two conditions are present: 1) when

the organization is being deactivated, consolidated, or transferred; and 2) when an

external decision has been made to restrict some financial transactions against the

organization, while allowing the processing of turn-ins and reverse-post transactions to

clear detail records. Freeze code D will be loaded when no further transactions are to be

processed.

2.3.2.225. ORGANIZATION IDENTIFICATION CODE (12-position

A/N). Identifies users of supplies and equipment on the organization cost center record.

The structure of this code is built using the organization number, the unit kind code, the

level code, and the detachment number.

66 AFH23-123 8 AUGUST 2013

2.3.2.226. ORGANIZATION TITLE (22-position A/N). Identifies a specific

organization, unit, detachment, function, etc., for which an organization record is

established.

2.3.2.227. OTHER ASSET FLAG (1-position A/N). Used to store the ADPE code on

the item record.

2.3.2.228. OVERFLOW-ADJUNCT FLAG (1-position A/N). Indicates on the item

record that a quantity has exceeded the maximum for an item record and that an overflow

adjunct record (-9) has been built. This flag will contain either 0 (no overflow adjunct

record exists) or 1 (overflow adjunct record does exist).

2.3.2.229. OVER/SHORT FLAG (1-position A). Code used to identify an overage or

shortage found by the LRS/Materiel Management Activity during in-check processing of

supply requisitioned receipts. For LPS and RNB transactions refer to DLM 4000.25,

Vol 2, Supply Standards and Procedures and AFJMAN 23-215, Reporting of Supply

Discrepancies.

Table 2.54. Over/Short Flag.

Code

Code Name

Definition

Overage

The “O” over/short flag is used

to identify the quantity received

is greater than what is shown on

shipping document.

Shortage

The “S” over/short flag is used to

identify the quantity received is

less than the quantity shown on

the shipping document.

2.3.2.230. OWNERSHIP/PURPOSE CODE (2-position A/N). Ownership code (1-

position N) identifies the agency that owns/controls stock held on inventory records at a

location other than the source of supply. The purpose code (1-position A) indicates the

intended use of an item being held on accountable records at a location other than the

source of supply. Also, see Purpose Codes in this document. For a list of these codes see

DLM 4000.25-2.

2.3.2.231. PARTS PREFERENCE CODE (1-position A/N). Indicates the order of

preference assigned to AFMC items in an ISG. Depending on its condition, each item

within an ISG is assigned an alpha or numeric parts preference code. If an item is in

acceptable condition, an alpha character will be assigned. If an item is unacceptable for

Air Force purposes or may be used only under restrictive conditions, a numeric character

will be assigned (see NUMERIC PARTS PREFERENCE CODE).

2.3.2.232. PHRASE CODE . Codes assigned to a series of phrases used in the

Management Data List to denote changes and/or relationships between NSNs and

information type data. For a list of these codes see DoD 4100.39-M.

2.3.2.233. PIPELINE TIME (3-position N). Indicates the number of calendar days

from the date a requisition is initiated to the date the materiel is received by the

consignee. (In logistics, the term pipeline refers to the channels of support, or a specific

AFH23-123 8 AUGUST 2013 67

part of the channels of support, through which property flows from the source of

procurement to the point of use).

2.3.2.234. PLANNED OPERATING BASE (POB) CODE (1 alpha and 3

numerics). Identifies where War Consumable Distribution Objective (WCDO)/WRM

equipment items are stored when not located at the reporting base.

2.3.2.235. PORT OF EMBARKATION (POE) CODE. The geographic point in a

routing scheme from which cargo or personnel depart. This may be a seaport or aerial

port from which personnel and equipment flow to port of debarkation; for unit and non-

unit requirements, it may or may not coincide with the origin. For a list of these codes

see DoD 4500.9-R, Part II.

2.3.2.236. PRECIOUS METALS INDICATOR CODES (PMIC) (1-position

A/N). Identifies defense materiel items that contain precious metals and indicates the

content value of the metal. For a list of these codes see DoD 4100.39-M, Vol 10.

2.3.2.237. PREPOSITIONED WAR RESERVE MATERIEL STOCK

(PWRMS). War reserve materiel stocks pre-positioned in or near a theatre of operations

to last until resupply at wartime rates is established.

2.3.2.238. PRICE VALIDATION CODE (PVC) (1-position A). Indicates on the item

record the type of action being taken on a suspected erroneous price/validated unit price.

Before a suspected price may be challenged, the PVC must be verified and the

appropriate action taken. For the codes and their meaning see DoD 4100.39-M, Vol 10.

2.3.2.239. PRIMARY SUPPLY POINT CATEGORY CODE (1-position

N). Identifies a LRS/Materiel Management Activity located at a key point along an Air

Mobility Command (AMC) airlift traffic route. The activity stocks selected aircraft spares

and spare parts to support the AMC airlift fleet. Forward LRSs/Materiel Management

Activities are subdivided into three categories: (1) Super/Air Evac, (2) High Density,

and (3) En route.

2.3.2.240. PRINT SUPPRESS CODE (1-position A). Used to suppress printing of

specific output products (equipment transfers, turn-ins, issues).

2.3.2.241. PRIORITY DESIGNATOR (2-position N). Identifies the priority assigned

to MILSTRIP requisition and issue transactions. LRS/Materiel Management Activity,

depot materiel management or an equivalent activity will determine the priority

designator by relating the assigned FAD to the appropriate UND.

68 AFH23-123 8 AUGUST 2013

Figure 2.2. FAD and UND Conversion Charts.

2.3.2.242. PROBLEM ITEM FLAG (1-position A/N). Identifies problem items

pertaining to any of the following categories: 1) TCTO, 2) HEALTH HAZARD, 3)

ECONOMIC ORDER QUANTITY (EOQ) CONSUMPTION, 4) BASE

CLOSURE/PHASE DOWN, and 5) SUSPECT MATERIEL. Each of these flags is

defined separately in this chapter.

2.3.2.243. PROGRAM CONTROL CODE (1-position). Indicates that all details for a

related document number were considered when the computer accumulated detail

quantities. This code, which appears as a right bracket, is assigned by the status program

to the status detail program control code field.

2.3.2.244. PROG-CNTL-FLG (6-position A/N). Identifies on the item record any of

the following types of items: 1) STOCK FUND-CREDIT, 2) MULTIPLE-DIFM, 3)

FUNCTIONAL-CHECK, 4) LOCAL-PURCHASE, 5) RIW-PROGRAM, and 6)

CURRENCY-RECORD. These six flags are explained separately in this chapter.

2.3.2.245. PROGRAM OBJECTIVE-SMAG (10-position N). Indicates on the

MACR an estimate of the funds required to obtain SMAG supplies and equipment. This

estimate is determined based on the maximum orders authorized for the current month.

AFH23-123 8 AUGUST 2013 69

The program objective-SMAG field is loaded/changed by means of an MACR input. See

DFAS-DE 7077.10-M for MACR input format.

2.3.2.246. PROJECT CODE MILSTRIP (3-position A/N). This code is used for

accumulating intra-service performance and cost data related to exercises, maneuvers,

and other distinct programs, projects, and operations. Project codes are assigned by the

individual service and by the DLA for DOD projects. MILSTRIP Project Codes are

available via the following sites: http://www.dla.mil/j-

6/dlmso/eLibrary/ServicePoints/allpoc.asp and https://www.my.af.mil/gcss-

af/USAF/ep/globalTab.do?channelPageId=s6925EC1357A90FB5E044080020E329A

9 (access to information is restricted via CAC) Notes: 1. Location. The project

code will be entered in positions 57-59 on requisitions, shipments, and related

transactions. If no project code applies, positions 57-59 will be left blank. The use of

these positions for theater and regional purposes is prohibited. Major commands and

bases will not enter locally-assigned codes to highlight mission capability, special

processing characteristics, etc., within the theater, major commands, or bases. 2.

Relationship to Priority and Supply Decisions. Project codes, other than OSD/JCS

assigned codes, neither provide nor imply any priority or precedence for requisition

processing and Supply decision-making. Therefore, project codes will never alter or

override the priority assigned to a requisition or shipment. Requisitions containing project

codes will be processed according to the assigned PRIORITY DESIGNATOR as

prescribed in the UMMIPS.

2.3.2.247. PROJECT FUNDS MANAGEMENT RECORD (PFMR) CODE (3-

position N). Identifies the PFMR and the subdivision of available funds designated for

the purchase of materiel from divisions of the Air Force SMAG. When loaded to

organization cost center records, these locally assigned codes (100-999) identify the

PFMR which contains the funds for purchase of materiel for the organization.

2.3.2.248. PROJECT NUMBER (3-position N). Identifies by NSNs those items which

are included in a specific cross-system repair contract. The project number is assigned by

the Air Logistics Complex IM/SSM who administers the contract.

2.3.2.249. PROVISIONING SOURCE CODE (PSC) (3-position A/N). Definitions of

provisioning source codes are contained in T.O. 00-25-195, Source, Maintenance, and

Recoverability Coding of Air Force Weapons, Systems, and Equipment. The preface to

most TOs also provides PSC definitions.

2.3.2.250. PURPOSE CODE (1-position A). Identifying the purpose or reason for

which an inventory balance is reserved. For a list of these codes see DLM 4000.25-2.

2.3.2.251. PURCHASE ORDER OR CONTRACT NUMBER (5-position

A/N). Identifies the purchase order or contract number on procurement status

transactions. The Base Contracting Office provides these data to the LRS/Materiel

Management Activity.

2.3.2.252. QUANTITY PER APPLICATION (5-position N). Identifies the total

number of WRM assets required on a weapon system, subsystem, or end item, or the

quantity required to swap-out a subsystem.

70 AFH23-123 8 AUGUST 2013

2.3.2.253. QUANTITY PURCHASE VARIATION CODE (1-position A). Used on

Local Procurement Status (LPS) transactions to indicate why the quantity supplied by the

vendor is not the same as the quantity requested. For codes applicable to local purchase

items. Also, called Quantity Variation Code. This code is stored on the status detail.

Table 2.55. Quantity Purchased Variation Codes.

Code

Description

The standard unit of packaging is different from the quantity requisitioned.

The standard package nearest the requested quantity is being purchased.

No one vendor can supply the full quantity requisitioned. Part of the

request will be purchased from the vendor who has the largest quantity

available. Note: If the customer still needs the unfilled quantity, contact

the Base Contracting Office for details and submit new requisition(s).

Prevents automatic decrease of the unit price on the item record for

purchases that involve unusual circumstances such as; extra discounts, etc.

Authorized variation in quantity according to FAR. For some commodities,

Contracting may vary the quantity, not to exceed 10 percent above or

below the requisitioned quantity.

2.3.2.254. QUANTITY UNIT PACK (QUP) CODE (1-position A/N). Indicates the

number of units normally contained in the packaging container. For example, if an item

has a unit of issue of gallons and normal container of 55 gallons in a drum, the QUP code

will be M. If the unit of issue for this same item is drum, the QUP code will be 1. If no

QUP code identifies the specific unit pack quantity, the code identifying the quantity

nearest to the unit pack will be used. The list of QUP codes is provided in DoD 4100.39-

M, Vol 10.

2.3.2.255. QUANTITY VARIANCE FLAG (1-position A). Also called Local

Purchase Variance Flag. Identifies the type of variance between the quantity received

and the original requested quantity. The use of these codes as defined below is peculiar to

SBSS Receipt and Status processing. Also, called Local Purchase Variance Flag. This

code differs from the 2 position coded percentage Quantity Variance used in DLM

4000.25-5, Military Standard Contract Administration Procedures (MILSCAP) to

identify the variation in quantity authorized by a contract.

Table 2.56. Quantity Variance Flag.

Flag Codes

Definition

O = Overage

The Overage flag is used to identify the

quantity received on a Non-Local Purchase

Receipt is greater than that ordered or shown

on shipping document. Also known as the

Over/Short flag

S = Shortage

The Shortage flag is used to identify the

quantity received Non-Local Purchase Receipt

is less than the quantity shown on the hipping

document. Also known as the Over/Short flag

AFH23-123 8 AUGUST 2013 71

E = Excess

If the Due-in quantity received is greater than

the quantity requisitioned but equal to the

quantity shipped, an excess receipt exists.

F = Final

Used on Local Purchase Receipts when a

quantity variance is authorized on the local

purchase status (LPS) detail. The prepared

receipt input may contain a variance flag of

either F to represent the final local purchase

receipt for the open due-in. If left blank this

field is updated under program control

P = Partial

Used on Local Purchase Receipt due-ins when

the quantity received is less than the quantity

requisitioned but equal to the quantity shipped.

If left blank this field is updated under program

control.

T = Shortage

Assigned under program control to Received

But Not Billed(RNB) Detail, 213 claims

payable record to indicate the RNB Detail was

created as a result of TAR Processing. When

the 213-OVER-SHORT-FLG contains a T, the

quantity reflected in the 213- QTY-OVER-

SHORT- field is the shortage quantity.

2.3.2.256. READINESS BASED LEVEL (RBL) (Type Level F). A centrally

computed adjusted stock level that is pushed from the AFMC Readiness Based Leveling

(D035E) system on a quarterly basis. Item records with an RBL will be identified via the

D028-Level-Flag on the item record. When loaded, an RBL becomes the base’s

peacetime requirement and therefore becomes both the demand level and the

requisitioning objective.

2.3.2.257. REASON FOR DISPOSAL CODE (1-position A/N). Provides the LRS

CC/AO meaningful data for analysis of Air Force transfers to the DLADS. See Para.

2.15. for additional information.

2.3.2.258. REASON WHY CODE (1-position A). Indicates why an item record has

been loaded, changed, or deleted. The applications of specific reason why codes are

explained in the following references loading an item record to aid in researching a NSN

or transaction (FIL when changing an item record NSN (FIC, when deleting an item

record (FID or when making a unit of issue/unit price change (FCU). The applicable

reason why code will be entered in position 7 of the input.

Table 2.57. Reason Why Codes.

Code

Reason For Item Record Load

Customer demand

Receipt (a substitute item on a requisition, command

redistribution, etc.)

72 AFH23-123 8 AUGUST 2013

Turned in by an organization

Item in stock has been reidentified

Equipment authorization

Item found during inventory

MICAP/AWP (UJC AR) Demand

ISSL, initial bench stock, or supply point requirements

Assigned as a reason why code for all others not assigned as

above

Unused

Program interface from interchangeable and substitute group

(ISG) processing

L-O

Unused

Program interface from status processing

2.3.2.259. RECEIPT FLAG (1-position A). Indicates that a receipt is partial (P) or

final (F).

2.3.2.260. RECEIPT NOT DUE-IN FLAG (1-position A). Indicates that an item has

been received, but no corresponding due-in detail record exists in the computer. Receipt

not due-in is recognized by the computer when this flag (the letter I or J) is entered in

position 52 of the REC input.

2.3.2.261. RECONCILIATION FLAG (1-position A). Indicates that a reconciliation

request (ANx) for an item has been received and processed during the current cycle. The

program places reconciliation flag R in the reconciliation flag field if a MILSTRIP status

or follow-up is located following the input of DIC ANx. If a follow-up or MILSTRIP

status detail is not located, the program builds a status detail from data in the ANx and

then places R in the reconciliation flag field.

2.3.2.262. RECOVERABLE ASSEMBLY MANAGEMENT PROCESS SYSTEM

(RAMPS) REPORT CODE (1-position A/N). Identifies items which require

asset/transaction reporting and items which are in critical status. This code is loaded on

the item record. 1. Location. These codes are entered in the transaction history for the

RAMPS Report (D28). 2. List of Codes. RAMPS report codes are listed below. Note:

One-time report codes (that is, 8 and 9) are not loaded to the item record. Instead, they

are input to generate a one-time RAMPS/excess report.

Table 2.58. RAMPS Report Codes.

Code

Description

RAMPS reportable--provides EOQ visibility to the item manager when the depot is

below its support level (daily status overlay used only when a change occurs)

RAMPS reportable--EOQ critical item (daily asset status overlay, used only when a

change occurs)

AFH23-123 8 AUGUST 2013 73

RAMPS reportable--recoverable item (daily transaction asset status, used only when a

change occurs). Replaces code 7 when recoverable item is no longer critical.

RAMPS reportable--recoverable, critical item (daily transaction asset status, used only

when a change occurs)

RAMPS reportable--one-time asset report required

Excess report--one-time asset report required

RAMPS reportable. Deletes report code from EOQ items

Asset status report required

2.3.2.263. REGISTERED EQUIPMENT MANAGEMENT (REM) COMPONENT

FLAG (1-position A). Indicates (by means of the letter X) that a vehicle is a component

part of an authorized set or end item. The REM component flag provides the capability to

stratify component vehicles. Note: Because the letter X is used for this flag, equipment

code X is never used as an input data element.

2.3.2.264. REJECT ACTION FLAG (1-position binary). Identifies under program

control where the reject message must be sent, whether a suspense record must be

established or if records must be restored to their original condition, or if multiple actions

are required. This flag appears on the reject notice record, the reject phrase load, the

output document (in octal), and on the ADS journal file.

2.3.2.265. REJECT/ADVICE CODE (2-position N). Identifies why a transaction/asset

report has been rejected and indicates that action to correct or resubmit the report is

required. For a list of these codes see DLM 4000.25-2.

2.3.2.266. REJECT PHRASE MESSAGE (69-position A/N). Provides a plain

language notice that an error condition exists and advises that action must be taken to

correct the condition. The reject management phrase record provides a code, a plain

language phrase, and an action flag. Note: If the reject notice is printed on the RPS

console, the reject phrase will contain 49 characters.

2.3.2.267. RELATIONSHIP CODE (RC) (1-position A). Indicates on the item record

or ISG record how items within an ISG are related to one another.

Table 2.59. Relationship Codes (RC).

Code

Description

Master item

Interchangeable item

Substitute item

Next higher assembly

Repair kit

Component part

2.3.2.268. RELIABILITY IMPROVEMENT WARRANTY (RIW) PROGRAM

FLAG (1-position A/N). Indicates on the item record those repair cycle assets that are

under the RIW program. Records under this program will contain a 1 in the flag position.

Records not under the RIW program will contain a 0.

74 AFH23-123 8 AUGUST 2013

2.3.2.269. RENTAL/LEASE VEHICLE FLAG (1-position A). Indicates that a

vehicle is rented/leased (R) or government-owned (blank). The rental/lease vehicle flag

field will always contain an R or a blank. See EQUIPMENT CODE.

2.3.2.270. REPAIR CYCLE CONTROL DATA (3-position N). Identifies on the

transaction history record the number of days an item has been on a DIFM detail. These

data are used to compute repair cycle asset control days for the D14/M32 reports.

2.3.2.271. REPAIR CYCLE DAYS (3-position N). Used to compute demand levels

for repair cycle items. The average repair cycle days are computed using data from all

quarters contained on the repair cycle record. The computed figure is the repair cycle

time (RCT).

2.3.2.272. REPAIR LEVEL CODE (1-position A). Identifies the highest authorized

repair level (B-user, F-field, D-depot). The repair level code occupies the second position

of the ERRCD.

2.3.2.273. REPARABLE ASSET LOCATION CODE (1-position N). Identifies

whether an item is a customer control asset (asset location code 1) or an in-warehouse

asset (asset location code 2).

2.3.2.274. REPARABLE DESTINATION/DISPOSITION CODE (9-position

A/N) . Indicates the type of action required for unserviceable repair cycle items which

exceed base repair capabilities. This code, the REPR-DEST-DISPOSITION CODE on

the repair cycle record, contains two fields. The first field (positions 1-3) is 102-

DISPOSITION-CODE. The last field (positions 4-9) is SHIP-TO-ACCOUNT-CODE.

The ship-to-account code is used by the computer to access the shipping destination

record. Note: The disposition code and ship-to-account code fields will be worked by the

LRS/Materiel Management Activity and AFMC personnel to reflect actions to be taken

upon turn-in of the asset. Positions 1-3 contain a disposition code (DSP or RPT) or a

blank field. If positions 1-3 contain a blank field, positions 4-9 will contain a ship-to-

SRAN. The following chart clarifies how the disposition code and ship-to-account code

fields are combined to indicate necessary actions:

Table 2.60. Disposition Code and Ship-To-Account Code.

Disp

Code

Ship-To

Required Action

DSP

Blank

Transfer materiel to DLADS.

RPT

Blank

Request disposition instructions from the item manager.

Blank

DODAAC

Ship materiel to activity indicated on the shipping destination record.

2.3.2.275. REPARABLE GENERATIONS--CONDEMNED (3-position N). Used on

the repair cycle record to record the condemnations which occurred during a quarter. This

cumulative data field is updated whenever either of two conditions is present: 1) when a

repair cycle item is turned in from a DIFM detail and the input contains ACTION

TAKEN CODE 9, or 2) when a UNIT OF ISSUE change is made. Each time the repair

cycle data list (Q04) is run, these data are shifted one quarter, deleting the oldest quarter.

2.3.2.276. REPARABLE GENERATIONS--NRTS (3-position N). Used on the repair

cycle record to record the number of DIFM assets turned in as a result of NRTS actions

AFH23-123 8 AUGUST 2013 75

during a quarter. This cumulative data field is updated when either of two conditions is

present: 1) when a repair cycle item is turned in from a DIFM detail (by other than

Contract Maintenance personnel) and the input contains ACTION TAKEN CODE 1-8 or

D, or 2) when a UNIT OF ISSUE change is made. Each time the Repair Cycle Data List

(Q04) is run, these data are shifted one quarter, deleting the oldest quarter.

2.3.2.277. REPARABLE GENERATIONS--RTS (3-position N). Used on the repair

cycle record to record the total number of DIFM assets repaired during a quarter. This

cumulative data field is updated when a TIN, TRN, or DOC input is processed for a

DIFM item with ACTION TAKEN CODE A, F, G, J, K, L, V, or Z. In addition, this field

will be updated when UNIT OF ISSUE changes are made. Each time the Repair Cycle

Data List (Q04) is run, these data are shifted one quarter, deleting the oldest quarter.

2.3.2.278. REPORTING BASE CODE (4-position A). Used on the base constants-1

record in conjunction with WRM.

2.3.2.279. REPORTING MAJOR COMMAND. The major command that has

jurisdiction over the base or facility providing WRM support. See MAJOR COMMAND

CODES in this chapter for codes.

2.3.2.280. REQUEST CODES (ASSET SUPPORT REQUEST) (1-position

A). Identifies the type of data requested and furnished. For a list of these codes see DLM

4000.25-2.

2.3.2.281. REQUIRED DELIVERY DATE (3-position N). Identifies the date a

requisition is to be delivered in the event that the actual delivery date is not compatible

with the priority delivery date (PPD). In the SBSS, the primary use of the RDD is to

identify MICAP requirements. For a list of these codes see DLM 4000.25-1.

2.3.2.282. REQUIREMENT AMOUNT (10-position N). On the Consolidated Status

and Transaction Statement (TABLE III/M20) the requirement column reflects the dollar

value of the requirement applicable to each stratification segment by NSN. The value is

entered as whole dollars.

2.3.2.283. REQUISITION DEMAND CODE (1-position A). Identifies SBSS output

requisitions as nonrecurring demand (N or O), recurring demand (R), or nonrecurring

demand for special program requirements (P).

2.3.2.284. REQUISITION EXCEPTION (REX) CODE (1-position A/N). Identifies

on the item record those items which must be requisitioned under special procedures, or

suppresses automatic requisitioning action. See AFH 23-123, Vol 2, Pt 1, Ch 5.

2.3.2.285. REQUISITION PRIORTY DESIGNATORS (PD). The requisitioning

activity determines the appropriate PD to enter in the requisition based on the assigned

FAD and the UND determined by the requisitioning activity. For a list of these codes see

DLM 4000.25-1.

2.3.2.286. REQUISITIONING OBJECTIVE (RO) (6-position N). Indicates the

maximum quantity that should be on hand and/or on order to sustain current operations.

2.3.2.287. REQUISITIONS SUBMITTED (5-position N). Reflects the total number

of requisitions by priority group and supplier. These data, accumulated by the computer

on the routing identifier record, are cumulative for one year.

76 AFH23-123 8 AUGUST 2013

2.3.2.288. REQUISITIONS SUPPRESS FLAG (1-position A/N). Indicates that the

cumulative or annual maximum orders authorized field on the MACR was exceeded

during online processing.

2.3.2.289. REVIEW CODE (1-position A). Indicates on the due-out cancellation

(DOC) input (position 54) that the cancellation has been reviewed and is ready for

processing. The review code will be I if the DOC has been reviewed by Stock Control or

M if the DOC was generated by the CAMS.

2.3.2.290. REVIEW PERIOD INDICATOR CODE (1-position N). A code

identifying the review period relative to the ETD. For a list of these codes see DLM

4000.25-2.

2.3.2.291. ROUTING IDENTIFIER CODE (RID)(3-position A/N). Used on

requisitions and related documents under various military systems to determine the

service, facility, and internal address or storage location for routing documentation and

materiel. The letter J in position 1 indicates internal, on-base transactions only.

Table 2.61. Routing Identifier Code Examples.

Location

RID

Air Force Base Supply Examples:

OC-ALC (Oklahoma City Air Logistics Complex)

FHB

OO-ALC (Ogden Air Logistics Complex)

FGB

WR-ALC (Warren Robins Air Logistics Complex)

FLB

Other Service/Agency Examples: Army

US Army Tank-Automotive Command

AKZ

US Army Armament Command-TACOM Rock Island

B14

NAVY

Naval Air Systems Command (NAVAIR)

N21

Navy Fleet Material Support Office (FMSO)

R26

MARINES Marine Corps Logistic Base Albany, GA

MPB

COAST GUARD Coast Guard Supply Center, Baltimore, MD

ZNC

DLA

SMS

Note: See DLM 4000.25-1 and DoD 4100.39-M, Vol 10 for a list of these codes.

2.3.2.292. SATELLITE PURCHASING CAPABILITY/EQUIPMENT

AUTHORIZATION FLAG (1-position N). Used as a dual purpose flag on the

organization cost center record to identify those satellites having procurement capability

and those organizations not authorized for EAID issues.

2.3.2.293. SECURITY ASSISTANCE (SA) PROGRAM TYPE OF ASSISTANCE

AND FINANCING CODES (1- position A/N). Provides additional information

concerning type of transaction applicable to Security Assistance shipments. For a list of

these codes see DLM 4000.25-1.

AFH23-123 8 AUGUST 2013 77

2.3.2.294. SERIALIZED REPORT CODE.(SRC) Assigned to indicate a stock

numbered item requires serial number control. Applicable values are:

Table 2.62. Serialized Report Code.

Small Arms

Communications Security (COMSEC)

Reserved

NWRM and COMSEC

NWRM

2.3.2.295. SERVICE/ AGENCY (S/A) CODES (1 or 2-position A). Designed to

accommodate S/A identity in MILSTRIP documentation. For a list of these codes see

DLM 4000.25-1.

2.3.2.296. SERVICEABLE STOCK ON HAND AMOUNT (10-position N). On the

Consolidated Status and Transaction Statement the serviceable stock on hand column

reflects the dollar value of serviceable on-hand assets to include item record, kit details,

supply points, use code D equipment, and items on loan as of the report date applied in

priority sequence to all lines of the statement, if applicable. The value is entered as

whole dollars.

2.3.2.297. SHELF LIFE CODE (1-position A/N). Indicates on the item record the

number of months a new item may remain unused in storage before it must be

reconditioned or condemned. The shelf life code is used by the requirements routine to

compute the maximum quantity that should be on hand and due-in at any one time. This

code cannot identify the shelf life remaining on any particular unit(s) of stock on hand

nor should it be confused with service life (a measurement of anticipated total in-use

time). For a list of these codes see DoD 4100.39-M, Vol 10.

2.3.2.298. SHIP-TO ACCOUNT CODE (6-position A/N). Represents the name and

address of the activity to which materiel, documentation, and/or billing is directed (see

also ACCOUNTABLE ACCOUNT CODE and ACTIVITY ADDRESS CODE).

2.3.2.299. SHIPMENT EXCEPTION CODE (SEX) (1-position A/N). Used on the

item record to identify items requiring special shipping action or to notify local

management when shipping action has been taken. See AFH 23-123, Vol 2, Pt 1, Ch 2.

2.3.2.300. SHIPMENT IDENTIFICATION (8-position A/N). Used to trace a

shipment through transportation channels. This identification number is received from the

shipping activity at the time shipping status is processed and entered on the status detail

record. The shipment identification also appears on completed shipping documents on

file in document control.

2.3.2.301. SHIPMENT HOLD CODES (1- position A). When MILSTRIP-

requisitioned materiel is delayed at a shipping activity after it has been picked, packed,

marked, and made ready for shipment, the delay will be recorded on the shipment

planning worksheet using the appropriate code and will be reported for inclusion in the

MILSTRIP shipment status and MRC transaction. For a list of these codes see DLM

4000.25-1.

78 AFH23-123 8 AUGUST 2013

2.3.2.302. SHIPMENT SUSPENSE. Whenever an RDO or referral is honored by a

base, the retail supply system keeps one of two types of shipment suspense records; a

shipment suspense detail or a shipped not credited (SNC) detail. The primary purpose of

shipment suspense records is to maintain an up-to-date record of the current RDO

shipment status. The type of shipment suspense record maintained by the retail supply

system depends upon whether the shipping base will receive financial credit for the part

being shipped. The formats and additional details about shipment suspense and shipped

not credited details are provided in AFH 23-123, Vol 2, Pt 3, Ch 8.

2.3.2.303. SIGNAL CODE (MATERIEL SIGNAL DESIGNATOR) (1-position

A). Identifies where requested materiel is to be shipped and who is to be billed for

funded items. This information will be provided to the source of supply on requisitions

and due-out details. For a list of these codes see DLM 4000.25-1.

2.3.2.304. SOURCE OF RELATIONSHIP CODE (30-position A/N). Identifies in

plain language the source used for determining the basis of relationship between items in

an ISG.

2.3.2.305. SOURCE OF SUPPLY CODE (1-position A). Identifies the lowest level of

financial inventory transaction data accumulation for each TYPE STOCK RECORD

ACCOUNT CODE by budget code. Each inventory management record will contain a

source of supply code and/or a MATERIEL CATEGORY CODE. See Para 5.8.

2.3.2.306. DELETED

Table 2.63. DELETED

2.3.2.307. SPECIAL PURPOSE DUE-OUT CAUSE CODES. Special Purpose

backorder cause codes are assigned due to unique situations causing MICAP conditions.

See Backorder (Due-Out) Cause Code.

2.3.2.308. SPECIAL PACKING INSTRUCTION (SPI) NUMBER (5-position

binary). Assists LRS/transportation activity personnel in properly preparing items for

movement. This number is stored on the item record in the MANUFACTURERS-ID-

CODE field and is printed on all DD Form 1348-1A, Issue Release/Receipt Document,

shipping, issue, and due-out release documents.

2.3.2.309. SPECIAL PROGRAM REQUIREMENT (SPR) STATUS CODE (2-

position A). Used to inform forecasting activities submitting SPR documents of action

taken. For a list of these codes see DLM 4000.25-2.

2.3.2.310. SPECIAL PURPOSE RECOVERABLES AUTHORIZED

MAINTENANCE (SPRAM) FLAG (1-position A). Indicates on the SPRAM detail

(type-K detail) the type of spares authorized.

Table 2.64. SPRAM Flag.

Flag

Description

Stand-alone spares

Test station spares

-21 TO/alternate mission equipment spares

AFH23-123 8 AUGUST 2013 79

Fault isolation spares

Shop standard spares

Training spares

Other

2.3.2.311. SPECIAL REQUIREMENTS FLAG (1-position A/N). Identifies (by

means of the letter R) requirements for special projects and other requirements not

identifiable under program control. The special requirements flag is loaded on the due-in

detail record. This flag also may be used for other purposes (in which case flag R will

not be used). When program assigned for AWP requirements, this field will contain the

letter S. The following list identifies the various uses of the special requirements flag.

Table 2.65. Special Requirements Flag.

Flag

Description

0, 1, and 9

Reserved for use by DLADS

2-8

Reserved

A-Q

Reserved

Manually assigned for requisitioning of special requirements

Program assigned for requisitioning of AWP requirement

Reserved for AFMC

U-X

Reserved for use by DLADS

2.3.2.312. SPLIT PRINT FLAG (1-position N). This entry will allow products to print

at both regional and LRSs/Materiel Management Activities. This entry will be stored in

the 001-AFO-PRINT-FLAG. Entries are as follows:

2.3.2.312.1. Y - Print Server is used when turned on for SMAS (Accounting and

Finance).

2.3.2.312.2. N - Will send print products to Default device in function 020.

2.3.2.312.3. The input of a Y will store a Blank and an N will store a 1. See part 4 for

application on the base constants-1 record.

2.3.2.313. STANDARD DEVIATION (1-position N). Identifies the authorized number

of deviations from the standard Order & Ship time that is allowed for an item or ISG.

2.3.2.314. STANDARD PROCUREMENT SYSTEM (SPS) - CUSTOMER

INTEGRATED AUTOMATED PURCHASING SYSTEM (CIAPS) DD FORM

1348-6 FLAG (1-position A/N). Identifies items as first time requirements if the item

record load is new and/or the RIC changes to JBB, JBG, JBF, JBH, JBK, or JBL. To

identify this flag, check for the 8 bit in the item record program control flag field. This

flag helps control and match requisitions to DD Form 1348-6 before sending them to the

Base Contracting Office. (See LOCAL PURCHASE FLAG.)

80 AFH23-123 8 AUGUST 2013

2.3.2.315. STANDARD REPORTING DESIGNATOR (SRD) (3-position

A/N). Identifies the type of aircraft, major end item, or system for TRIC (1SR) input

format and entry requirements.

2.3.2.316. STANDARD PROCUREMENT SYSTEM (SPS). (1-position

A/N). Identifies items as first time requirements if the item record load is new and/or the

RIC changes to JBB, JBG, JBF, JBH, JBK, or JBL. To identify this flag, check for the 8

bit in the item record program control flag field. This flag helps control and match

requisitions to DD Form 1348-6 before sending them to the Base Contracting Office.

2.3.2.317. STOCKED ITEM - FULL BASE STOCK. Stocked items with full base

stock are defined as total stock on hand (serviceable + unserviceable - reparable) equal to

or greater than the total stock authorized. Note: For non-recoverable items, full base

stock is defined as assets in stock (on-hand) equal to or greater than the safety level

quantity, plus the WRM on-hand quantity.

2.3.2.318. STOCKED ITEM - LESS THAN FULL BASE STOCK. Stocked item

backorder cause codes are assigned due to insufficient assets available to support a

demand-based stock level. Stocked items with less than full base stock are defined as

total stock on-hand (serviceable + unserviceable) less than total stock authorized. Note:

For non-recoverable items, less than full base stock equals the total stock on hand, minus

quantity committed to WRM, is less than the safety level quantity.

2.3.2.319. STOCKAGE PRIORITY CODE (SPC) (1-position A/N). Used to

determine demand levels on the item record for economic order quantity (EOQ) items.

The requirements program uses this code as a decision element when determining the

number of demands that an EOQ item must experience in a 365-day time period before a

demand level can be established.

Table 2.66. SPC Assignment Rules.

UJC Code

SPC

Code

Initial MICAP or AWP (UJC = AR) recurring due-out

Any reportable MICAP or AWP AR recurring due-out

A(x) or AWP BR recurring due-out

B(x) recurring due-out

C(x) recurring due-out

2.3.2.320. STOCKAGE PRIORITY SUBGROUP CODE (1-position A). Used on

the MACR to provide funds managers a way to selectively requisition or to generate fund

requirement outputs based on managerial decisions stored on the MACR.

Table 2.67. Stockage Priority Subgroup Codes.

SP Subgroup

Code

Item Type

Bench Stock

Individual Equipment

Base Service Store

AFH23-123 8 AUGUST 2013 81

All other items

2.3.2.321. STOCK FUND CREDIT FLAG (1-position A/N). Identifies on the item

record that credit will be allowed for serviceable turn-ins when there is no DIFM detail

for budget code 8 NSNs only. This flag will be A to allow credit, and D to deny credit.

This credit information is passed to the bases by means of the SNUD program.

2.3.2.322. STOCKED ITEM DUE-OUT CAUSE CODES. Stocked item backorder

cause codes are assigned due to insufficient assets available to support a demand-based

stock level. See Backorder (Due-Out) Cause Code.

2.3.2.323. STOCK RECORD ACCOUNT NUMBER (SRAN) (6-position

A/N). Identifies a ship-to activity, ship-from activity, SUPPLEMENTARY ADDRESS,

consignor, consignee, etc. The structure of stock record account numbers includes three

parts: an alpha MILSTRIP service code in position 1, an alpha type account code in

position 2, and a unique numeric serial number in positions 3-6. The SRAN is also used

to identify the address of each account. (This application of SRANs is referred to as the

ACTIVITY ADDRESS CODE.)

2.3.2.324. STOP/RESTART CODE (2-position A). Identifies the type of action

required for DAY control. The following codes (entered in positions 5-6 of the DAY

input) are applicable to the control of requisition dates, requirements computations,

follow-ups, and file status.

Table 2.68. Stop/Restart Codes.

Code

Description

Stop releveling

Restart releveling

Stop follow-up

Restart follow-up

Stop file status

Restart file status

Change database key. NO LONGER IN USE: Code XX was an option

used in an earlier system--it is no longer in use. Code RS should always be

used instead of XX.

2.3.2.325. STORAGE LOCATION BASE CODE (4-position A). Designates the

physical location of WRM assets.

2.3.2.326. SUBGROUP CODE (2-position A). Identifies the subgroup to which an

ISG item belongs. Each ISG is made up of one or more subgroups depending on the

number of items and the relationship of those items to one another. Subgroups, in turn,

are also made up of one or more items, including both suitable and unsuitable items.

Except for unsuitable items, all subgroups must be freely interchangeable without regard

to application. Interchangeable items with a NPPC are retained in the same subgroup with

their interchangeable counterparts. Each subgroup is identified by a sequentially assigned

alphabetical code (AA, AB, AC, etc.).

82 AFH23-123 8 AUGUST 2013

2.3.2.327. SUBORDINATE COMMAND CODE (1-position A/N). Identifies a

component within a command. Subordinate command codes are assigned to components

from the squadron level upward (group, numbered Air Force, etc.). These codes are

assigned as needed to the organization record.

2.3.2.328. SUBSISTENCE TYPE OF PACK CODE (1-position N). Indicates in the

requisition the degree of protection to be provided subsistence items by the pack or

outside shipping container For a list of these codes see DLM 4000.25-1.

2.3.2.329. SUBSTITUTE ACTION CODE (1-position A/N). Identifies the status of

an AFEMS (C001) identified questionable substitution. This code is set by the item

manager. This code is internal to AFEMS (C001). The following codes are valid.

Table 2.69. Substitute Action Codes.

Code

Value

The item manager has verified that this substitute is valid.

The item manager has verified that this substitute is invalid.

The item manager has verified that this is an inappropriate substitution

and requires revised allowance action.

The AFEMS (C001) has identified this substitute as questionable.

2.3.2.330. SUBSYSTEM IDENTIFICATION CODE (1-position N). Identifies items

peculiar to a specific assembly or system.

2.3.2.331. SUFFIX CODE (1-position A/N). Used on requisitions and shipments to

identify to the computer that this is partial status. For a list of these codes see DLM

4000.25-1.

2.3.2.332. SUPPLEMENTAL ADJUNCT FLAG (1-position A/N). Indicates on the

item record that a supplemental adjunct (-1) record exists to assist in the issue of property

involving unit of issue conflicts. This flag will contain 0 (no supplemental adjunct record

exists) or 1 (a supplemental adjunct record does exist).

2.3.2.333. SUPPLEMENTARY ADDRESS (6-position A/N). Identifies on

requisitions a site or location under the jurisdiction of the support base to which materiel

is to be shipped. The supplementary address (if applicable) is maintained in the first six

positions of the ORGANIZATION TITLE field on the organization cost center record.

The presence of a supplementary address will be indicated by the letters FY in positions

1-2. Changes to these addresses are accomplished by an FOR input. For more

information see DLM 4000.25-1.

2.3.2.334. SUPPLY CONDITION CODE (SCC) (1-position A). Identifies the

condition of an item as either serviceable or unserviceable. Supply condition codes are

used on AF Form 2005, Issue/Turn-In Requests, Documents. Supply condition codes B

and G apply to Defense Logistics Agency transactions and to document identifier codes

FEX, FTR, FTE, FTF, FTC, and FTS. Supply condition code E is authorized for FSC

3110 items reported to RIC S9I or SMS. Also called a Federal Condition Code or

Disposal Condition Code. For a list of these codes see DLM 4000.25-2.

AFH23-123 8 AUGUST 2013 83

2.3.2.335. SUPPLY POINT CODE (2-position N). Identifies on- and off-base points

from which an issue or turn-in request was received. The supply point code is a locally

assigned code occupying positions 5-6 of the organization document number.

2.3.2.336. SUPPLY POINT FLAG (1-position binary). Indicates on the item record

that a supply point detail record exists for this item record. The supply point flag field

will contain 0 (no supply point detail exists) or 1 (a supply point detail does exist).

2.3.2.337. SUPPLY RESPONSE PRIORITY DESIGNATOR (1-position

N). Defines the level of Supply response time allowed for each priority designator.

Table 2.70. Supply Response Designator Codes and Definitions.

Designator

Definition

Aerospace vehicles on alert status, war plan or national emergency missions,

including related AGE, munitions equipment, and CEM equipment. CEM

systems or equipment including associated AGE supporting alert, war plans, or

national emergency requirements.

Primary mission air vehicles, missile support aircraft, air launched missiles, and

related AGE, munitions, munitions equipment, and CEM equipment for the first 8

hours after landing or start of recovery or within 6 hours of a scheduled launch,

alert, or test flight, and during simulated generations. Air evacuation, rescue, and

weather mission aerospace vehicles and related AGE, munitions, munitions

equipment, and CEM equipment. All transient tactical and tactical support

aircraft. Transient tactical and tactical support aircraft. Primary mission CEM

systems or equipment, including associated AGE, when repair is impacting

mission accomplishment. Flight or missile crew training simulator or other

training equipment related AGE requiring repair, which is impacting the mission

by preventing or delaying student training.

Primary mission air vehicles, missile support aircraft, engines, air launched

missiles and related AGE munitions, munitions equipment, and CEM equipment

undergoing scheduled or unscheduled maintenance. Transient air vehicles not

otherwise listed. Administrative aircraft within 8 hours of scheduled flight or on

alert status with standby crews. Time change requirements for nuclear weapons.

Scheduled and unscheduled maintenance of munitions that would prevent or

delay mission accomplishment, if not performed. PME requiring emergency

repair or calibration, the lack of which will prevent or delay mission

accomplishment. Spares not available in the LRS/Materiel Management Activity.

(Applies to selection of Maintenance repair priority designator only.) Critical end-

item and reparable spares or supply designated "priority repair" spares. Routine

maintenance of aircrew or missile training simulators, other training devices, or

related AGE sites. Overdue scheduled maintenance to include periodic

inspections, delinquent routine TCTO and MCL, and other time change items.

Primary mission CEM systems or equipment including associated AGE when

repair will not impact mission accomplishment. Alternate equipment provided to

ensure uninterrupted operation of primary mission equipment. AGE requiring

emergency repair or calibration, the lack of which will delay or prevent mission

accomplishment. Reparable spares when like serviceable spares are not available

84 AFH23-123 8 AUGUST 2013

in Supply. All base emergency vehicles, aircraft fuels servicing vehicles, alert

vehicles, 463L-loading vehicles, and crash or fire vehicles NMCS for parts

conditions.

Routine or extensive repair of primary air mission and related AGE and repair

cycle assets. Administrative aircraft undergoing scheduled or unscheduled

maintenance. Routine maintenance of AGE, not otherwise listed above. WRM

items due maintenance or inspection. Inspection, maintenance, and TCTO

compliance of MSK or MRSP materiel. Extensive repair of aircrew or missile

training simulators, other training devices, or related AGE. Inspection,

maintenance, and TCTO compliance of munitions and munitions equipment,

excluding spares excess to base requirements not listed above. Scheduled

calibration and unscheduled repairs on PME not listed above. Scheduled

maintenance to include periodic inspections, routine TCTO, MCL, and time

change items. Primary mission CEM systems or equipment including associated

AGE undergoing extensive repair or modification. Repair of other CEM systems

or equipment including associated AGE. Repair of CEM repair cycle assets.

WRM items due maintenance or inspection. Repair and calibration of AGE not

included above. Routine or extensive repair or modification of training equipment

and related AGE not scheduled for instructional use within the next 8 hours.

Scheduled calibration and unscheduled repairs on PME not listed above. Base

vehicles. All NCMS conditions except for ambulances, crash or fire trucks, and

aircraft refueling vehicles.

Non-tactical or non-primary-mission aircraft undergoing extensive repair.

Fabrication and repair of aeronautical items not carrying a higher priority. Bench

stock requirements. Extensive repair of aircrew training devices. Time change

requirements not listed above. Routine repair of missiles, AGE, and RPIE,

including repair cycle assets. Alternate and other CEM systems or equipment,

including associated AGE undergoing extensive repair or modification. Clearing

routine delayed discrepancies on training equipment or AGE, and routine

maintenance that will not impair or affect mission accomplishment. Equipment

requirements.

Fabrication and repair of non-aeronautical items.

Spares excess to base requirements.

2.3.2.338. SUPPORTABILITY CODE (1-position A). This code indicates that

authorization for spares is not supportable on mobility readiness spares package/in-place

readiness spares package (MRSP/IRSP) detail records. Code F identifies a detail for

authorization which may not be requisitioned because of base or command fiscal

restraints. No supportability code will be used for WRM spares detail records for fully

supportable authorizations.

Table 2.71. Supportability Code.

Code

Description

Not supportable due to fiscal restraints

2.3.2.339. SUPPRESS CANCELLATION FLAG (1-position A). Indicates on the

due-in detail that a due-in cancellation occurred as a result of input status code B8, or that

AFH23-123 8 AUGUST 2013 85

a due-in quantity was increased to conform to the quantity unit pack as the result of input

status code BJ.

2.3.2.340. SUSPECT MATERIEL FLAG (1-position A/N). Upon notification and

subsequent identification of an unsuitable item, Inspection personnel process a stock

control data load input (FCD) with an S in position 48 to load the suspect materiel flag to

the item record. The length of time an item should be coded as suspect materiel should be

published in the applicable directive.

2.3.2.341. SYSTEM DESIGNATOR CODE (SDC) (2-position A/N). For Retail.

Used on item records to identify, control, segregate, and process selected inputs. The

codes listed below are stored on item records by item record load (FIL) inputs. The 10-99

series is not stored on item records but may be used on requisition override records when

appropriate. System designators authorized for use on item records at a specific base must

be loaded internally on the base constants-1 record. Note: Use alpha/numeric system

designators to identify satellite accounts within the SBSS. Convert these system

designators to 01 on all MILSTRIP transactions.

Table 2.72. Retail System Designator Code (SDC).

Code

Use

Operation assets

02-09

Reserved

Unused

A1-A9

Satellites with terminals and separate inventory management records

(IMR) MACR. Separate operating programs and trial balances are

optional. The A1-A9 series must be used on all munitions satellite

accounts with or without terminals.

B0-B9

Satellites without terminals (see Note below)

C0-C9

Satellites without terminals (see Note below)

Note: Approval from AF/A4LM must be obtained before the B0-B9 and C0-C9 series

may be used. Normal authorizations for these system designators will be limited to

requirements such as base closures. For example, in the event that ADP equipment

must be moved in advance of the total clearing of all materiel management records on

the SBSS computer system, the use of the nonterminal equipped satellite technique at a

nearby SBSS base would qualify.

2.3.2.342. SYSTEM DESIGNATOR CODE (1- position A/N). Wholesale: A two-

digit numeric code assigned by HQ AFMC to selected weapon systems. Under type of

support "D" and will be used by SSMs, IMSs, and bases to identify, control, segregate

materiel and process weapon system requisitions, maintain supply records, materiel,

reports, and related transaction documents.

Table 2.73. Wholesale System Designator Codes.

System

Designator

Code

Routing

Identifier

Supporting

ALC

System Popular Name

10-16

OPEN

86 AFH23-123 8 AUGUST 2013

FHN

SDAF (FMS); FW2037

18-21

OPEN

FGN

SDAF (FMS); FW2027

OPEN

F4Y

Aircraft; FW2020

25-29

OPEN

FHV

Prefunded Initial Support NIMSC "5" Items;

FW2030

FGK

SDAE (FMS); FW2029

32-33

OPEN

FLN

SDAE (FMS); FW2067

35-61

OPEN

FHJ

AWACS Program E-3A; FW2033

63-70

OPEN

FG6

Materiel Utilization Control Office (MUCO);

FN2029

OPEN

FH6

Materiel Utilization Control Office (MUCO);

FN2030

74-84

OPEN

FL6

Materiel Utilization Control Office (MUCO);

FN2060

F2M

Government Furnished Materiel (GFM) for repair;

FA2066

OPEN

F4M

Government Furnished Materiel (GFM) for repair;

FA2026

89-90

OPEN

F8M

Government Furnished Materiel (GFM) for repair;

FA2038

92-89

OPEN

FC2

AFMC

Cryptological

System Activity,

OC,

OO & WR

Government Furnished Materiel (GFM) for Contract

Depot Maintenance (CDM) repair through CAV II ;

FA2324

2.3.2.343. SYSTEM SUPPORT MANAGER (SSM). SSMs are responsible for

identifying program requirements to integrate new systems and products into Air Force

and DoD standard logistics systems and activate depot repair facilities. SSM is the lead

point of contact at an AFMC center when a system manager located at another center

delegates field support responsibility for the system/product to the supporting

organization. Most SSMs are located within the Air Logistics Complex product

directorate performing material management for the system.

AFH23-123 8 AUGUST 2013 87

2.3.2.344. TAIL NUMBER (4-position N). Identifies an aircraft. The aircraft tail

number will in all cases consist of the second and last three numerics of the aircraft serial

number (for example, serial number 7800577 = tail number 8577).

2.3.2.345. TIME COMPLIANCE TECHNICAL ORDER (TCTO) FLAG (1-

position A/N). Indicates on the item record data control flag field that TCTO

modification may be required. To load the TCTO flag to the item record, enter a “T”.

2.3.2.346. TOTE BOX/HOLD BAY DESIGNATOR (3-position A/N). Identifies tote

boxes and hold bays on REC inputs. The tote box/hold bay designator field will be blank

on inputs produced by the Receipt Due-In List (R28).

2.3.2.347. TRACE FLAG (1-position A). Enables users to trace database key/set

errors. The trace flag is used on file interrogations (INQ). When this flag is in position 23

of the INQ input, the computer prints all database keys on records read.

2.3.2.348. TRACER ACTION FLAG (1-position A). Indicates tracer action has begun

on delayed shipments. The letter T, assigned by the inline follow-up program when tracer

action begins, causes the program to suppress subsequent tracer action.

2.3.2.349. TRANSACTION EXCEPTION (TEX) CODES (1-position

A/N). Identifies to the computer those document identifier and transaction identifier

codes (DIC/TRIC) that require special processing due to exception conditions. TEX

codes with a single function within one program may be used in other programs to

perform different functions.

2.3.2.350. TRANSACTION IDENTIFICATION CODE (TRIC) (3-position

A/N). Identifies transactions within the SBSS and indicates the purpose and use of the

data as intended by the operation.

2.3.2.351. TRANSPORTATION ACCOUNT CODE (TAC) (4-position

A/N). Identifies which agency will pay the transportation costs for the movement of

assets.

2.3.2.352. TRANSPORTATION CONTROL NUMBER (TCN) (17-position

A/N). Identifies a shipment control number as assigned by LRS/transportation activity

for use from origin to destination.

2.3.2.353. TRANSPORTATION TRACER FLAG (TTF) (1-positions A). Identifies

the listings and MILSTRIP tracer reconciliation outputs (TAR) to be provided under

program control. The transportation tracer flag is contained in the TRANSPORTATION-

TRACER-FLG field of the shipped status detail. Codes not identified are assigned

internally for use in program logic decisions.

2.3.2.354. TYPE ADJUSTMENT CODE (1-position A/N). Identifies the type of

inventory adjustment to accountable records.

Table 2.74. Type Adjustment Code.

Code

Description

Automatic adjustment

Cycle

88 AFH23-123 8 AUGUST 2013

Special

Identity change

Automatic sample

2.3.2.355. TYPE AUTHORIZATION CODE (1-position A). Indicates the type of

authorization stored on supply point or WRM detail records. Supply Point Authorization

in the B Account. Note: If the following codes do not apply, the type authorization

code field will be blank.

2.3.2.355.1. A—Life cycle assets (level justification code 0) recorded on supply

point detail records for which the authorization exceeds the base requisitioning

objective.

2.3.2.355.2. C—Buildup components recorded on a supply point detail record.

2.3.2.355.3. D—Direct ship SRAN. SRAN is automatically perpetuated into the

supplementary address field of the output requisition for supply point items.

2.3.2.355.4. E—Items recorded on supply point detail records for recoverable items

stored at electronic asset control center (EACC) sites.

2.3.2.355.5. H—Items recorded on supply point detail records for AMC forward

supply points that are resupplied from the host base.

2.3.2.355.6. M—Items recorded on supply point detail records for AMC forward

supply points resupplied by a base other than the host base.

2.3.2.355.7. P—Special project materiel (including munitions) recorded on a supply

point detail record.

2.3.2.355.8. R—Repair cycle items stocked on supply point detail records for direct

mission support of critical systems. No other type authorization code applies.

2.3.2.355.9. T—Items recorded on supply point detail records for recap tires.

2.3.2.355.10. X—Bench stock type items approved by the operations support officer

for stockage on supply point detail records.

Table 2.75. WRM Type Authorizations.

Code

Description

Items recorded on munitions WRM spares detail records by base A to

identify an authorization for assets being stored by base A for base B.

Items recorded on munitions WRM spares detail records by base B to

identify an authorization for assets being stored for base B by base A.

Items recorded on munitions WRM spares detail records to identify an

authorization for mobility munitions, Category B and F.

Items recorded on munitions WRM spares detail records to identify an

authorization for WCDO assets.

2.3.2.356. TYPE BALANCE CODE (1-position A). Identifies the type balance and

record of items being inventoried.

AFH23-123 8 AUGUST 2013 89

Table 2.76. Type Balance Code.

Code

Description

Serviceable balance

In-use balance

DIFM balance

Unserviceable (limited restoration)

Unserviceable (reparable)

Unserviceable (incomplete)

Unserviceable (suspended)

SPRAM

Supply point balance

MSK

RSP

WRM/WCDO balance

Table 2.77. Not Used.

2.3.2.357. TYPE CARGO CODE (1-position A/N). Indicates to transportation

facilities the type of cargo being handled so appropriate freighting and safety precautions

may be observed. See AFH 23-123, Vol 2, Pt 2, Ch 8 for more information.

2.3.2.358. TYPE DUE-IN INDICATOR CODE (1- position N). A code identifying

the type of due-in. For a list of these codes see DLM 4000.25-2.

2.3.2.359. TYPE FUEL CODE (ALTERNATIVE) (2-POSITION A/N). The type

fuel code will be provided by OLVIMS to the SBSS.

Table 2.78. Type Fuel Code.

Fuel Type

Fuel Description

METHANOL (15% GASOLINE AND 85% ETHANOL)

GASOLINE/COMPRESSED NATURAL GAS

(CONVERSION)

COMPRESSED NATURAL GAS (CNG)(OEM)

DIESEL

GASOLINE/COMPRESSED NATURAL GAS

GASOLINE (LEADED OR UNLEADED)

GASOLINE/LIQUIFIED NATURAL GAS (LNG)

JP-8

KEROSENE

LIQUIFIED NATURAL GAS (LNG)

METHANOL (15% GASOLINE AND 85% METHANOL)

NON—FUEL (TRAILERS, MOBILIZERS ETC.)

90 AFH23-123 8 AUGUST 2013

LIQUIFIED PETROLEUM GAS (LPG)(PROPANE)

GASOLINE OR PROPANE

COMPRESSED NATURAL GAS (CNG)(CONVERSION)

ELECTRIC/COMPRESSED NATURAL GAS

(CNG)(CONVERSION)

ELECTRIC DIESEL (OEM)

ELECTRIC DIESEL (CONVERSION)

ELECTRIC VEHICLE (OEM)

ELECTRIC (CONVERSION)

ELECTRIC/GASOLINE (OEM)

ELECTRIC/COMPRESSED NATURAL GAS (CNG)(OEM)

BIO DIESEL (80% > DIESEL)

SOLAR/FOSSIL FUEL

SOLAR/ELECTRIC

SOLAR/COMPRESSED NATURAL GAS (CNG)

SOLAR

HYDROGEN FUEL CELL

MISCELLANEOUS (ANY FUEL NOT ASSIGNED A CODE)

FOSSIL FUELS (OEM)(WR-ALC USE ONLY)

2.3.2.360. TYPE INSPECTION CODE (1-position N). A code identifying the level of

quality control. For a list of these codes see DLM 4000.25-2.

2.3.2.361. TYPE LEVEL FLAG (1-position A). Identifies the type of firm special

level details loaded within the item record detail set.

Table 2.79. Guide to Assigning Type Level Flags.

Rule

III

If type

requirement is

and type

account code is

and

automatic

deletion is

and the desired

reorder point is

then load

type level

flag

Minimum

(no less than)

B, E

Desired

one third of minimum

level or the computed

reorder point,

whichever is greater,

B, E

Desired

one less than the

minimum level

quantity

B, E

Not Desired

Maximum

(no more than)

B, E

Not

Applicable

one less than

maximum level

quantity or the

computed reorder

point, whichever is

less

AFH23-123 8 AUGUST 2013 91

Fixed

(constant)

B, E

Not

Applicable

one less than the

fixed level quantity

unless VRF is

assigned.

2.3.2.362. TYPE LOCATION RECONCILIATION REQUEST CODE (1-position

N). Used to identify the type of location reconciliation request. See DLM 4000.25-2 for a

list of codes.

2.3.2.363. TYPE OF LAST UPDATE CODE (1-position A). Identifies on the ISG

record the input responsible for the last update of the ISG.

2.3.2.364. TYPE OF PHYSICAL INVENTORY/ TRANSACTION HISTORY

CODE (1-position A/N). Used in physical Inventory/transaction history documents to

identify the type of Inventory being conducted/ requested, or to identify requests

for/transmission of custodial balances/transaction history. For a list of these codes see

DLM 4000.25-2.

2.3.2.365. TYPE OF MEDIA CODES (1-position A). Identifies the type of media for

transmittal of ICP requested transaction history For a list of these codes see DLM

4000.25-2.

2.3.2.366. TYPE ORGANIZATION CODE (1-position A/N). Identifies on

organization cost center records the activity/contractor responsible for funding. When the

type organization code does not meet one of the descriptions below and the host base is

providing funds for supplies and equipment, the type organization code field will blank.

(Generally, when the tenant is funded from the same appropriation as the host, the host

will provide funds for individual clothing, hand tools, and equipment). If tenant funds are

applicable, they will be used to reimburse the SMAG directly; no refunds or

reimbursements will be made between tenant and host for SMAG items.

Table 2.80. Type Organization Code.

Code

Description

Identifies Flying Hour supported organization that is supported through

Centralized Asset Management.

Reimbursable contractor activity performing maintenance which is

supervised by the Chief of Aircraft or Missile Maintenance. DO NOT

use this code if 8 applies.

Organizations consuming supplies to perform maintenance on aircraft or

missile weapon systems and related support equipment.

Contractor activity using government furnished materiel and performing

maintenance on aircraft or missile weapon system and related support

equipment.

Replaced by code 7.

92 AFH23-123 8 AUGUST 2013

BCE. This will be applicable only to non-Interim Work Information

Management System (IWIMS) activities.

BCE organizations using the IWIMS system. This code will trigger the

inclusion of the transactions in the daily D10 data file which serve as the

basis for material accounting in IWIMS. Not all CE organizations will

have a type organization code B assigned. For example ground fuels are

not reported to IWIMS. The option to assign type organization code B is

a Base Civil Engineering decision.

AFMC industrial activities performing depot maintenance.

Reserved for AFMC

Maintenance activities not otherwise described. DO NOT use this code if

code 7 applies.

Replaced by code G.

Organization cost center records established to record expenses incurred

in base buildup of a TCTO that was authorized by HQ USAF.

Medical organizations.

Reserved for AFMC.

Organization cost center record established for processing issue and turn-

in transactions of aviation fuels to aircraft. These transactions are not

charged or credited to the base operating budget.

Communications Maintenance Organization.

MWR organizations. These no appropriated fund activities receive O&M

support (reported in the Appropriated Fund Support to MWR Activities).

Organizations providing funds for all materiel. The organization

reimburses procurement funds (3010, 3020, and 3080) for issues of

centrally procured (CP) materiel and reimburses the host base for base

funded investment equipment. All non-Air Force activities (Army,

Navy, etc.) provide appropriation reimbursement.

Vehicle maintenance activity accumulating costs under the SBSS

computer system OLVIMS system.

2.3.2.367. TYPE PROCUREMENT CODE (1-position A). Identifies the type of

procurement instrument used to make purchases. The following codes are for Air Force

use only:

Table 2.81. Type Procurement Code.

Code

Description

Contracts

Purchase orders and delivery orders

AFH23-123 8 AUGUST 2013 93

Imprest funds

2.3.2.368. TYPE RECORD CODE (1-position A/N). Identifies the type of detail

record. A type record code (also called the type detail code) is maintained on each detail

record as indicated below.

Table 2.82. Type Record Code.

Code

Description

Item Record (Record Code 101)

Authorized/In-Use Detail Record (Record Code 201)

Shipment Suspense/ Shipped-But-Not Credited Detail Record (Record

Codes 215, 224)

Due-In from Maintenance Detail Record (Record Codes 203, 204)

EOQ Consumption Detail Record (Record Code 207)

Claims Receivable Record (Record Code 221)

Vendor Owned Container Detail Record (Record Code 223)

Unused

Due-In Detail Record (Record Code 202)

Excess Transportation Payable Detail Record (Record Code 229)

Special Purpose Recoverables Authorized to Maintenance Detail

Record (Record Code 225)

Special Level Detail Record (Record Code 216)

Master Bench Stock Detail Record (Record Code 217)

Part Number Detail Record (Record Code 222)

Due-Out Detail Record (Record Code 205)

Supply Point Detail Record (Record Code 218)

Mission Support Kit Detail Record (Record Codes 232, 235, and 236)

Received-But-Not-Billed Detail Record (Record Code 213)

Follow-up or Status Detail Record (Record Codes 208-212)

RDO Suspense Detail Record (Record Code 220)

RSP Detail Record (Record Codes 233, 234, 237, 238, and 239)

REMS Detail Record (Vehicle Only) (Record Code 214)

War Reserve Materiel Spares Detail Record (Record Codes 240, and

241)

Excess Report Detail Record (Record Code 206)

MICAP Suspense Detail Record (Record Code 228)

Unused

0-9

Unused

2.3.2.369. TYPE REDISTRIBUTABLE MATERIEL CATEGORY REVIEW

CODE (1-position A/N). Identifies on the DAY input the type excess to be reviewed

and reported by the file status process.

Table 2.83. Category Review Codes.

Code

Explanation

Code

Explanation

94 AFH23-123 8 AUGUST 2013

Review all items. Report serviceable

materiel and request due-in cancellation.

Review all items. Request due-in

cancellation only.

Review local purchase (J series RIC)

items. Report serviceable redistributable

materiel, and request due-in cancellation.

Review local purchase (J series RIC)

items. Request due-in cancellations

only.

Review DLA (S series RIC) items. Report

serviceable redistributable materiel, and

request due-in cancellation.

Review DLA (S series RIC) items.

Request due-in cancellation only.

Review all equipment (type account code

E) items. Produce forced excess review

record, and request due-in cancellation.

Review all equipment (type account

code E) items. Request due-in

cancellation only.

Review all Army-managed items. Report

serviceable materiel, and request due-in

cancellation.

Review all Army-managed items.

Request due-in cancellation only.

Review all GSA items. Report serviceable

redistributable materiel, and request due-in

cancellation.

Review all GSA items. Request due-in

cancellation only.

Review all economic order quantity

(ERRCD XB3) items. Report serviceable

materiel, and request due-in cancellation.

Review all economic order quantity

(ERRCD XB3) items. Request due-in

cancellation only.

Review all repair cycle (ERRCD

XD*/XF*) items except XD* assets coded

NRTS=1 and XF* items containing DIFM

Status Codes AWM, AWF, and INW with

25 percent base repair or less. Report

serviceable materiel, and request due-in

cancellation.

Review all repair cycle (ERRCD

XD*/XF*) items except XD* assets

coded NRTS=1 and XF* items

containing DIFM Status Codes AWM,

AWF, and INW with 25 percent base

repair or less. Request due-in

cancellation only.

2.3.2.370. TYPE SHIP-NOT-CREDITED (SNC) FLAG (1-position N). Identifies the

status of credit acknowledgment or indicates suspense for future follow-up actions. The

type SNC flag is assigned to the SNC detail record and is edited under program control.

Table 2.84. Type Ship-Not-Credited (SNC) Flag.

Flag

Description

Blank

Excesses returned pending credit acknowledgment. No credit granted.

Credit allowed for the value appearing in the extended cost field.

Shipment suspense detail. No credit authorized.

Credit taken for return of assets damaged in shipment or assets having

latent defects.

AFH23-123 8 AUGUST 2013 95

2.3.2.371. TYPE SPARES CODE (1-position A). Used to identify the type of spares

for WRM, MRSP, IRSP, etc. The codes are defined below and the SBSS schema record

number on which they may appear.

Table 2.85. Type Spares Codes.

Code

Description

Aircraft MRSP

Aircraft IRSP

Non-airborne MRSP

Non-airborne IRSP

High priority MSK

Weapons training detachment operating spare

Special spares (bare base, harvest eagle, Southwest Asia, station sets,

and housekeeping sets)

Civil engineer MRSP

Civil engineer IRSP

Permanent MSK

Temporary MSK

WCDO

2.3.2.372. TYPE STOCK RECORD ACCOUNT CODE (1-position A). Identifies

the type of management, activity, or organization to which the stock record account is

assigned (for example, B-LRS/Materiel Management Activity manager, E-equipment

supply manager). This code occupies the second position of the SRAN.

2.3.2.373. TYPE TRANSACTION PHRASE AND CODE (TTPC) (2-position

A/N). Provides information for easy identification of transactions on the document

2.3.2.374. UNIT OF ISSUE (U/I) (2-position A). Indicates the minimum quantity of an

item that may be requisitioned, received, stored, or issued. These two-letter abbreviations

are contained on stock lists under the heading Unit of Issue. Authorized codes are listed

in C-1-AF, Introduction to Federal Supply Catalog. Locally assigned units of issue may

be used. For unit of issue and unit price changes input FCU. For a list of these codes see

DoD 4100.39-M, Vol 10.

2.3.2.375. UNIT PRICE (8-position N). Indicates the cost or value of one unit of issue

of an item. The unit price will be expressed in dollars and cents except for Fuels account

items, which reflect dollars, cents, and mills. If the actual unit price is less than one cent,

00000001 will be used in this system. If the actual unit price is one million dollars or

more, the unit price 99999999 will be used. For unit of issue and unit price changes input

FCU.

2.3.2.376. UNIT TYPE CODE - UTC (6-position A/N). Describes a specific

capability. All approved UTC(s) are found in Volume 3 of the War Mobilization Plan

(WMP) and are used by unified and specified commands, HQ USAF, and the JCS to

identify forces and property required to support contingency plans. The sixth position of

96 AFH23-123 8 AUGUST 2013

the UTC is the UTC's suffix code which identifies the status of a UTC package. Values

are 0-9.

2.3.2.377. UNSERVICEABLE STATUS CODE (1-position A). Indicates on the

DIFM unserviceable detail record the status of an unserviceable item.

Table 2.86. Unserviceable Status Codes.

Code

Description

This code does not appear on the unserviceable detail record but is recorded on the

transaction history record when the asset is automatically shipped/transferred under

program control.

Condemned/waived. This status is assigned when the turn-in reflects maintenance

action taken code 9 (condemned) and the item record reflects ERRCD codes

XD1/XD2 and a unit price of $300 or more. Code C indicates that the condemned

item has been reported for disposition instructions. The report date is entered in the

DISPOS-REQUEST-ADR-DATE field of the unserviceable detail record. Status

code C is also assigned to the unserviceable detail to reflect receipt of condemned

XB3 assets (supply condition code H) for TRM action.

Reported for disposition instructions. This status is assigned when the supply

condition code is F or G and the item has been reported for disposition instructions.

The report data are entered in the DISPOS-REQUEST-ADR-DATE field of the

unserviceable detail record.

Held for maintenance action. This status is assigned when the input TEX code is 1

(do not ship or report). It is also assigned when the turn-in or condition change

reflects condition code G (incomplete), or condition code H (held in stock).

This status is assigned when the item is a Deficiency Report exhibit or when a

condition code change (FCC) is processed from serviceable to supply condition

code J (suspended in stock).

2.3.2.378. UNSERVICEABLE STOCK ON-HAND AMOUNT (10-position N). On

the Consolidated Status and Transaction Statement (TABLE III/M20) the unserviceable

stock on hand column reflects the dollar value of unserviceable on hand assets as of the

report date applied in priority sequence to all residual deficits remaining after application

of the serviceable assets. The value is entered as whole dollars.

2.3.2.379. URGENCY JUSTIFICATION CODE (UJC) (2-position A/N). Indicates

on SBSS issue requests the urgency of need and the type of requirement (that is, the

justification). The first position will contain the UND. See Para 2.20.

2.3.2.380. URGENCY OF NEED DESIGNATOR (UND) (1-position A/N). Identifies

how seriously mission capability is hindered when required materiel is unavailable.

Requisitioning programs also use this code to determine priority. The urgency of need

designator occupies the first position of the UJC. assignment and application. For a list of

these codes see DLM 4000.25-1.

2.3.2.381. URGENCY OF NEED FUNDING FLAG (UNFF) (1-position

A). Controls those requisitions produced by an UND on the MACR. The computer

produces requisitions when the input issue request urgency of need designator (found in

AFH23-123 8 AUGUST 2013 97

position 1 of the UJC) is equal to or smaller than the UNFF reflected in the MACR

Requirements exceeding the limits prescribed by the assigned UNFF will be reflected in

position 72. The UNFFs are assigned to the MACR by processing a 1LM adjustment in

the format provided in DFAS-DE 7077.10-M.

Table 2.87. Urgency of Need Funding Flag.

Flag

Description

Requisition urgency of need A only.

Requisition urgency of need A and B only.

Requisition all requirements.

Output FRC for all requirements.

2.3.2.382. USE CODE (1-position A). Indicates the intended use of vehicles and

equipment.

Table 2.88. Use Codes.

Code

Description

Mobility equipment

Support equipment

Joint-use equipment

WRM equipment and supplies

Vehicle asset (mobility) Note

Vehicle asset (support) Note

Vehicle asset (joint-use) Note

Vehicle asset (WRM) Note

Note: These codes are reflected on the 214-REM-VEHICLES-ONLY-

DETAIL.

2.3.2.383. USING MAJOR COMMAND. The major command responsible for the

wartime operational control of the forces for which WRM is authorized. See the term

MAJOR COMMAND CODE.

2.3.2.384. VARIABLE REORDER FLAG (VRF) (1-position N). Used to adjust the

reorder level on fixed level detail records (type-E).

2.3.2.385. VEHICLE REGISTRATION NUMBER (8-position A/N). Identifies a

particular vehicle by year, type, and serial number. Vehicle registration numbers are

assigned in the AFEMS (C001) by the item manager. Vehicle registration numbers are

constructed as follows:

Table 2.89. Vehicle Registration Number.

Pos.

A/N

Description

1-2

Year of manufacture (last two digits--85, 86, etc.)

Design/application code

4-8

Serial number (serial numbers are left justified within the field;

there may be blanks in the low order positions)

98 AFH23-123 8 AUGUST 2013

2.3.2.386. VEHICLE REPLACEMENT CODE (1-position A). Indicates the

condition of a vehicle. The vehicle historical record will provide the most current code

according. Reference AFI 24-203 for specific code information.

2.3.2.387. VEHICLE STATUS CODE (1-position A). Indicates how a vehicle is

being used or where it is located (for example, in-use, in-place, intransit, lost to the LRS

CC/AO, etc.).

Table 2.90. Vehicle Status Codes.

Code

Description

Vehicle is assigned for authorized use (except for use line code M assets). ASC

cannot be 000 or 987. See Note 1.

Vehicle is being shipped to a repair facility. Disposition instructions have been

or will be provided to the repair facility by the CEMO. Vehicle will not return

to the former owning organization and is a loss to the LRS CC/AO. See Note 2.

Vehicle is being used in maintenance training (AETC only). See Note 1.

Disposition instructions are received, but vehicle accountability is being

maintained on authorized/in-use and REM-vehicles-only detail records pending

shipment, maintenance, transfer to DLADS, sale, etc. See Note 1.

Vehicle is unserviceable. Accountability is being maintained on authorized/in-

use and REM-vehicles-only detail records until transfer to DLADS.

Cannibalization of vehicle is authorized prior to processing to DLADS. See

Note 1.

Vehicle is assigned to special project/exercise other than WRM or mobility.

Use code must be K. Note 1.

Vehicle is being shipped to a facility for repair and subsequent IM

redistribution. It is a loss to the LRS CC/AO and excess to the CEMO. See

Note 2.

Vehicle is in place for an authorized WRM requirement and is in serviceable

condition. ASC must be a BASS composition code, and use code must be M.

See Note 1.

Vehicle is sent to the vehicle maintenance facility, awaiting limited technical

inspection (LTI). See Note 1.

Vehicle is unauthorized but is in-use and required. Allowance change request

has been submitted (ASC000A must be assigned). See Note 1.

Vehicle is excess to the owning MAJCOM and is being held at direction of the

IM for disposition instructions. ASC must be 000, and use code must be K. See

Note 1.

Vehicle is on loan in excess of 30 days to a non-Air Force organization. Use

code must be K. ASC must be 987 with the loan termination date in the last

four positions of the ASC field or ASC 051. See Note 1.

Vehicle is being transferred to DLADS. See Note 2.

Vehicle is unserviceable. Disposition instructions and/or repair authority has

been requested from the major command. See Note 1.

TIN code is used for all other physical losses where vehicle will not return to

AF REMS. Examples include losses to DOD or governmental agencies, foreign

AFH23-123 8 AUGUST 2013 99

governments, commercial agencies (excluding AF vehicles on loan to

contractors), theft, etc. REMS management must submit delete (loss) record. Be

sure that the required form lists applicable recipients or other clarifying

specifics. See Note 2.

TIN input code is used to delete an incorrect registration number or erroneously

assigned NSN; for example, vehicle gained in error, registration or NSN

entered incorrectly, or change from REM to non-REM. This code will not be

used for normal file maintenance NSN changes distributed through Stock

Number User Directory (SNUD). See Note 2.

At the option of the MAJCOM, change the status code to R for vehicles in

base- or depot-level repair for more than 60 days.

Vehicle is transferred to an organization of another MAJCOM. Losing and

gaining organizations are both supported by the same LRS CC/AO. See Note 1.

Vehicle is intransit to an Air Force activity of another MAJCOM and is a loss

to the LRS CC/AO and CEMO. The TIN input reflecting code T will not be

processed until immediately before turnover of the vehicle to

LRS/transportation activity. See Note 2.

Vehicle is intransit to an Air Force activity of the same MAJCOM and is a loss

to the LRS CC/AO. See Note 2.

Vehicle is on loan within or between MAJCOMs not to exceed 180 days. ASC

must be 987. Use code must be J or K. See Note 1.

Vehicle is being held within AFMC for system support requirements. (For

AFMC system support manager use only.) See Note 1.

Vehicle is excess to the LRS CC/AO and is awaiting CEMO directed Alpha)

action. ASC must be 000, and use code must be K. See Note 1.

In-place WRM asset is in unserviceable (reparable) condition and expected to

be out of commission for 30 days or more. Use code M applies. ASC must be a

BASS composition code. See Note 1.

Vehicle is intransit to port of POE either to or from an overseas destination. It is

anticipated that the shipment time will exceed 180 days. See Note 1.

Note:

1. These codes are in-use or in-place status codes used on ISU, FET, and FCI inputs.

2. These intransit codes are used only on TIN and FME inputs. They indicate the REM

item is no longer in-use or in-place at this LRS CC/AO and has been shipped or

transferred.

2.3.2.388. VEHICLE MAINTENANCE WORK ORDER NUMBER (6-position

ANNNNA). The construction of vehicle maintenance work order numbers is as follows:

Table 2.91. Vehicle Maintenance Work Order Numbers.

Pos.

Characters

Any alpha character (A-Z)

2-5

Any numeric characters (0-9)

M, N, or D. The last position contains the charge code.

100 AFH23-123 8 AUGUST 2013

2.3.2.389. VENDOR CODE (3-position 1/A/N, 1/A/N, 1/A). Identifies vendors for a

variety of purposes. Vendor codes are locally assigned by the Contracting Office and are

controlled centrally within that office. The last position of vendor codes will always

contain the first letter of the vendor's main name.

2.3.2.390. WAREHOUSE LOCATION CODE (11-position A/N). Identifies on the

item record the location of items stored by the LRS CC/AO.

2.3.2.391. WAR RESERVE MATERIEL (WRM) APPLICATION CODE (2-

position A/N). Identifies an item's use and the type of kit to which it applies. This code

is used on WRM authorized in-use detail records and equipment transactions are

reported in the AFEMS (C001). As indicated below, the entry requirement will vary

depending on the type of kit being maintained.

Table 2.92. War Reserve Materiel (WRM) Application Code.

Type Kit

Entry Requirement

Station sets

Number of aircraft supported

Housekeeping sets

Augmentation population

Basic Expeditionary Airfield Resources

(BEAR)

Increment and part (increment is a

locally assigned number 1-4; part is

obtained from the allowance standard)

Air Force field

Applicable part listed in allowance

standard, right justified, preceded by

blanks

Clothing/field equipment kits/ packages

Blanks

2.3.2.392. WAR RESERVE MATERIEL IN USE INDICATOR CODE (1-position

A). Identifies WRM equipment items that are being utilized.

2.3.2.393. WARTIME CATEGORY (WC) CODE (1-position N). Identifies the

category of SBSS logistical support provided to combat units. The wartime category code

for each SBSS is determined by the LRS CC/AO or the MAJCOM/A4, based on the

wartime tasking and logistical support to be provided.

Table 2.93. Wartime Category (WC) Code.

Definition

SBSS directly supporting combat units, activities or operations.

In-theater SBSS logistically supporting units at category 1 bases

(for example, Support Center Pacific, rearward maintenance bases,

MOB supporting COB, or OL).

CONUS or safe haven bases logistically preparing units for

deployment or logistically supporting deployed units located at

category 1 or 2 bases.

SBSS not in category 1, 2, or 3. During peacetime, all bases are in

category 4.

2.3.2.394. WARTIME PROCESSING CODE (WPC) (4-position A). Specifies the

wartime processing requirements or options available for ADPE processing and for

AFH23-123 8 AUGUST 2013 101

performance of functional requirements. These codes are used in combination with

WARTIME CATEGORY CODES.

Table 2.94. WPC Codes.

WPC

Definition

MAN

1, 2, 3, or 4

Mandatory. Required by SBSS software or

regulatory policy or is essential to logistically support combat

units.

DLYD

l, 2, or 3

Can be delayed without impairing mission

support, inventory control, or violating regulatory policy.

TERM

1, 2, or 3

Can be terminated without impaired

mission support, inventory control, or violating regulatory

policy.

OPTL

1, 2, or 3

Optional or as required to assist in

providing mission support or maintaining inventory control.

NORM

3 or 4

Normal, as during peacetime.

2.3.2.395. WEAPONS CONTROL ERROR NOTIFICATION CODE (2-position

A). Identifies errors made in the Weapon Control Report New (DSM) and Small Arms

Reconciliation New (DSR). These codes will be used online or on reject transactions to

identify specific errors and to provide instructions to the reporting activity for corrective

action.

Table 2.95. Error Codes and Message/Solutions.

Error

Code

Error Message/Solution

Error Message: A small arms record exists on the Component Registry

master file, but the reporting activity did not submit E reconciliation record.

Solution: Verify active/inactive records. If the weapon is on active file,

return the error transaction to the Component Registry with the required

transaction code in position 7 to indicate that the Component Registry is

correct. This action will remove the reject suspense and stop any follow-up

action.

Error Message: Identifies a reconciliation request submitted to the

Component Registry that shows another reporting activity as the owner. The

reject is included in the small arms record reject suspense file, which must

be cleared to complete the reconciliation. Solution: Verify active/inactive

records.

a. If the document is a receipt, then request the shipping activity to submit

required shipment transactions and resubmit error transaction with an R in

position 7 and other pertinent data punched as required to post to master file

and remove the reject suspense.

b. If the document is not a receipt of a shipment and the weapon is

physically on hand as reported, then take the necessary action outlined for

102 AFH23-123 8 AUGUST 2013

duplicate serial numbers within the same NSN.

Error Message: Reflects confirmation that the Component Registry had

added a serial number as a result of a reconciliation E transaction processed.

No prior receipt of a transaction record received by the Component

Registry. Solution: No action required. The reconciliation will be recorded

in the next Component Registry master file update as an initial registration.

The number of code 8 records posted to the Component Registry master file

will be identified as summary information to the activity being reconciled.

Error Message: NSN not equal to current NSN. Solution: For

informational purposes. DOD Registry and Component Registry use this

error code.

Error Message: NSN invalid. Solution: For informational purposes. DOD

Registry and Component Registry use this error code.

Error Message: NSN table date invalid. Solution: For informational

purposes. DOD Registry and Component Registry use this error code.

Error Message: Document identifier code or routing identifier code invalid.

Solution: Notify reporting activity of the error condition so that it can

correct its files. Correct and resubmit transaction.

Error Message: Serial number contains blanks. Solution: Notify reporting

activity of the error and request a corrected transaction be submitted.

Error Message: Transaction code invalid. Solution: Correct and resubmit

transaction.

Error Message: Unmatched NSN. Solution:

a. If the NSN is not reportable, then notify the reporting units to

discontinue reporting for this NSN.

b. If the NSN is wrong, then notify the reporting activity of the error and

request them to submit a corrected transaction

c. If the NSN is valid and relevant, then prepare and submit transaction H

to the computer.

Error Message: Document number date incorrect. Solution: Verify,

correct, and resubmit transaction.

Error Message: Document serial number incorrect. Solution: Verify,

correct, and resubmit transaction.

Error Message: Invalid DODAAC/UIC from, or DODAAC/UIC to a mass

change. Solution: Be sure that DODAAC/UIC from-to are valid and in the

file; correct DODAAC/UIC.

Error Message: DODAAC/UIC invalid in document number. Solution:

Verify, correct, and resubmit transaction.

Error Message: Transaction date invalid. Solution: Verify, correct, and

resubmit transaction.

Error Message: Action date greater than current date. Solution: Verify,

correct, and resubmit transaction.

Error Message: DODAAC/UIC invalid. Solution: Verify, correct, and

resubmit transaction.

Error Message: Document number interrogation exceeds limit. Solution:

AFH23-123 8 AUGUST 2013 103

Correct and return transaction by next cycle. Notification will be by

card/listing. Listings will show error code and narrative description.

Error Message: Serial number interrogation exceeds limit. Solution: Same

as 3A.

Error Message: Stock number interrogation exceeds limit. Solution: Same

as 3A.

Error Message: DODAAC/UIC number interrogation exceeds limit.

Solution: Same as 3A.

Error Message: Transaction date prior to master date. Solution: Verify,

correct, and resubmit transaction.

Error Message: Unmatched transaction. Solution: Missing transaction(s).

Verify, corrects and resubmit transaction.

Error Message: New serial number matches previously established master

file. There may be an error in the reported serial number, OR a duplicate

serial number exists. Solution: Contact the reporting activity to verify the

reported serial number if the serial number is incorrect. Correct and

resubmit the transaction.

Error Message: From DODAAC/UIC in transaction does not match

DODAAC/UIC in master file. Solution: Verify, correct, and resubmit

transaction.

Error Message: Transaction matches on NSN but not on serial number.

There may be an error in the serial number OR there are missing

transactions in the computer. Solution: Verify, correct, and resubmit

transactions.

Error Message: Receipt transaction received before shipment transaction.

Solution: Shipping activity must verify and submit required shipment

transactions to enable receipt to post to Component Registry.

Error Message: Input transaction is incompatible with master file. Solution:

Compare the rejected transaction against the master file and then make the

input transaction (position 7) compatible; for example, S transaction on the

master file will accept R transaction only.

Error Message: Duplicate on serial number, NSN, and transaction code.

Solution: Request printout from the computer by NSN and serial number

(transaction code 3). Check the transaction to see if it is an exact duplicate.

If it is not, correct and resubmit the transaction.

Error Message: NSN and weapons serial number duplicate another weapon

on the master file. Solution:

a. If either the NSN (positions 8-22) or the serial number (positions 57-67)

of the weapon are incorrect, then resubmit a correct transaction.

b. If the NSN and serial number are correct and the weapon was received

from the activity shown in the master file, then submit receipt R transaction

to the Component Registry.

c. If the NSN and serial number are correct, and the weapon was not

received from the activity shown on the master file, then follow the actions

for duplicate serial numbers with same NSN.

104 AFH23-123 8 AUGUST 2013

2.3.2.396. WEAPON CONTROL TRANSACTION CODE (1-position A). Indicates

the type of transaction for serialized reporting of weapons.

Table 2.96. Weapon Control Transaction Code.

Code

Description

Reserved

Initial registration of small arms

Inventory adjustment—gain

Shipment reversal

Intra-service/agency reconciliation

Shipment to foreign military sales/grant aid

Shipment (issues) to general officers

Mass stock number change (DSB)

Interrogation/inquiry record (law enforcement inquiries)

Emergency suspense status--includes weapons shipped for

mobilization (Army)

Multi-field correction (DSA)

Inventory adjustment—loss

DODAAC/unit identification code mass change

Shipment to non-DOD agencies--excluding FMS/grant aid

shipment

Procurement gains

Notification of suspected loss--report of survey in process

Receipt confirmation

Shipment between DOD activities

Confirmation of completed shipment

Demilitarization--used by demilitarization activities to

report destruction weapon

Reserved

Initial registration and shipment--serves dual purpose as

codes B and S

2.3.2.397. WEAPON SYSTEM DESIGNATOR CODE (WSDC) (3-position

A/N). The WSDC is a three position code assigned by DLA for the military services.

AFH23-123 8 AUGUST 2013 105

The first two positions are alpha/numeric and identify the weapon system. The third

position (F) is mechanically assigned and denotes the Air Force as the using service.

2.3.2.398. WHOLESALE CONTRACTOR INITIAL SPARES LIST. Contractor

provided listing of peculiar spares required to support the initial activation of a weapon

system.

2.3.2.399. WORK UNIT CODE (WUC ) (5-position A/N). The WUC is a five-

position alpha/numeric field displaying a reference code identifying the relationship

between an item and its subassembly.

2.3.2.400. ZIP CODE (5-position N). Identifies postal delivery destination by state

(positions 1-3) and post office or postal zone (positions 4-5).

2.4. Transportation Account Code.

2.4.1. Purpose. To identify which agency will pay the transportation costs for the movement

of assets. The TAC is a four-position alpha/numeric code. It is programmatically assigned as

shown in the following table.

Table 2.97. TAC Assignment Chart.

If The

DIC/TRIC

Equals

And The

Budget

Code

Equals

And The

Proj Code

Equals

And The

Ship From

Or Ship To

DODAAC

Equals

And The

Cond

Code

Equals

And The

IM/SOS

Code

Equals

And The

FSC

Equals

Then

Use

This

TAC

Notes

SHP/A2x/

A4x/A5x/F

Any

FH(x)

Any

F2RS

Notes 5

SHP/A2x/

A4x/A5/FT

Any

FG(x)

Any

F3RS

Notes 5

SHP/A2x/

A4x/A5x/F

Any

FL(x)

Any

F6RS

Notes 5

SHP/A2x/

A4x/A5x/F

Any

All except

F**, Q**,

or C**

Any

F7GS

Notes 5

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

Any

Serv

FG(x),

FH(x),

FL(x)

5800 thru

5895

F8J0

Notes 1,

2,6

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

205

Any

Serv

FG(x),

FH(x),

FL(x)

Any

F8U2

Notes 1,

A2x/A4x/A

5x (except

Alpha

/Blank

L86

Any

Serv

FG(x),

FH(x),

Any

F8PD

Notes 1,

4, 6

106 AFH23-123 8 AUGUST 2013

A5J)

FL(x)

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

145, Y31

Any

Serv

FG(x),

FH(x),

FL(x)

Any

F8PG

Notes 1,

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

355

Any

Serv

FG(x),

FH(x),

FL(x)

Any

F8WK

Notes 1,

A2x/A4x/A

5x (except

A5J)

Any

Serv

FPD

Cryptologic

al support

materiel

F8CR

Notes 1,

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

121, 725

through

736, 9**

Any

Serv

FL(x)

1336, 1337,

1338, 1410,

1420, 1427,

6920, 8140

F8RT

Notes 1,

A2x/A4x/A

5x (except

A5J)

A, M or Y

Any

Serv

FG(x),

FH(x),

FL(x)

1710, 1720,

1730, 1740,

2835, 3920,

3950, 4110,

4120, 4130,

4140, 4310,

4320, 4520,

4910, 4920,

4930, 4940,

5430, 6110,

6115, 6130,

6210, 6230,

6240, 6250,

6260, 6630,

6635, 6636,

6640, 6645,

6650, 6680,

6685, 6695,

8110.

(AGE)

F8HA

Notes 1,

3, 6

A2x/A4x/A

5x (except

A5J)

Alpha

/Blank

121, 725

through

736, 9**

Any

Serv

FG(x)

1190, 1195,

1305, 1310,

1315, 1320,

1325, 1330,

1336, 1337,

1338, 1340,

1345, 1350,

1351, 1360,

1365, 1370,

1375, 1376,

1377, 1385,

F8UT

Notes 1,

AFH23-123 8 AUGUST 2013 107

1390, 1395,

1398, 1410,

1420, 1427,

1670, 4030,

5895, 6135,

6920, 8140,

9505 (Air

Munitions)

A2x/A4x/A

5x (except

A5J)

V or Y

ERRCD

equals

NF5, ND5

Any

Serv

Any

1740, 2210,

2220, 2230,

2310, 2320,

2330, 2350,

2410, 2420,

3805, 3810,

3820, 3825,

3830, 3895,

3910, 3920,

3930, 3950,

4210

(Vehicles)

F8WR

Notes 1,

3, 6

Note:

1. No TAC codes will be assigned to any ANG shipments (from or to ANG accounts) where the

DoDAAC equals F_6000 to F_6599.

2. The last digit on the TAC is 0 (zero).

3. FSC 1740, 3920 and 3950 are in both AGE and vehicles categories. The SBSS will assign TAC

F8WR for Budget Code “V” and "Y", with ERRCD NF5 and ND5 (Vehicles), and TAC F8HA for

budget codes A, M, and Y (with any other ERRCD).

4. TAC F8PD is restricted to supporting the Harvest Falcon/Harvest Eagle Program (Formerly

Southwest Asia) only.

5. All A5(x) including TRM/A5J.

6. The TAC is assigned only to those A2*/A4*/A5* where the first position of the document number

equals E or F.

2.5. Document Identifier Code (DIC) And Transaction Identification Code (TRIC)

2.5.1. Document Identifier Code (3-position A/N).

2.5.1.1. Purpose. To identify external transactions (requisition, referral action, status,

follow-up, cancellation, etc.) to the system they apply to and to indicate the purpose and

use of the data as intended by the operation. The SBSS will recognize these codes under

program control, select the appropriate programs, and react to the data.

2.5.1.2. Assignment. The DOD controls assignment of the first character. Alphabetic

characters A and B are assigned to the Supply distribution systems for MILSTRIP.

108 AFH23-123 8 AUGUST 2013

Alphabetic characters X, Y, and Z are provided as variable codes. These variables may be

used in any or all systems, but only under restrictive conditions.

2.5.1.3. MILSTRIP. Document identifier codes must be entered on all requisitions and

related products entering the Supply distribution systems under MILSTRIP, according to

the following rationale.

2.5.1.3.1. Position 1 assignments.

2.5.1.3.1.1. Alphabetic A identifies transactions related to Requisitioning /Issue

systems, regardless of service or the items within that service.

2.5.1.3.1.2. Alphabetic B and X identify transactions related to Inventory Control

systems within services/agencies. Each service may develop and assign these

codes.

2.5.1.3.1.3. Alphabetic C identifies transactions related to the Defense Logistics

Agency's Inventory Control System.

2.5.1.3.1.4. Alphabetic X and Y facilitate service assignment of codes to

transactions necessary to internal depot, supply source, or base operations but not

directly related to paragraphs above. Transactions containing codes Y and Z in the

first position may never appear on any documents passed beyond the confines of a

base, depot, or equivalent.

2.5.1.3.1.5. Alphabetic D and all other alphabetics not mentioned above are

reserved for future assignment by the Department of Defense. These codes will

not be used by the military services or the Defense Logistics Agency until

assigned by DOD.

2.5.1.3.2. Position 2 assignments. The second position may contain alphabetic or

numeric entries.

2.5.1.3.3. Position 3 assignments. The third position may contain alphabetic or

numeric entries. If position 1 contains alphabetic A on requisitions, referral orders,

redistribution orders, and materiel release orders, the character in position 3 (numeric

or alphabetic) will indicate the content of the stock or part number field. For these

transactions, the following guidelines will apply:

2.5.1.3.3.1. Any numeric will signify that an overseas consignee is to receive

shipment of the materiel.

2.5.1.3.3.2. Any alphabetic will signify that a CONUS consignee is to receive

shipment of the materiel.

2.5.2. Transaction Identification Code (3-position A/N).

2.5.2.1. Purpose. To identify internal transactions within the SBSS (issue, turn-in, due-

in, due-out, report, file maintenance, inventory, etc.), and to indicate the purpose and use

of the data as intended by the operation. The SBSS computer will recognize these codes

under program control, select the appropriate programs, and react to the data.

2.5.2.2. Assignment. The possibility of misusing a DOD/AFMC document identifier as a

transaction identifier must be avoided. For this reason, some transactions containing

AFH23-123 8 AUGUST 2013 109

TRIC codes may never appear on any document passed beyond the limits of the Standard

Base Supply System.

2.5.3. Codes and Explanation. The following table lists DIC/TRIC codes used in the SBSS,

along with titles and references where the applicable formats may be found.

Table 2.98. DIC/TRIC Codes Chart.

TRIC/DIC

TITLE

CHAPTER

I(NPUT)

O(UTPUT)

E(XTERN

AL)

TRIC/DIC

LVL

Relevel Select

AFH 23-

123, V2, Pt

1, Ch2

N/A

LVL

1QA

thru

1QH;

1QJ thru

1QN;

1QP

thru 1Q2

AMC/SBSS Satellite

FSS Data Reports

AMC

Command

Guidance

I/O/E

N/A

1QA

thru 1QH;

1QJ thru

1QN;

1QP

thru 1Q2

1CT

Sample Inventory Certificate

No longer

required,

N/A

1CT

Sample

Inventory no

longer

authorized

1GP

Special Inventory Request

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1GP

1RR

Sample Inventory Recount

No longer

required, Sample

Inventory no

longer

authorized

I/O

N/A

1RR

1RS

Sample Inventory Count

No longer

required, Sample

Inventory no

longer

authorized

I/O

N/A

1RS

CIC

Inventory Count

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

CIC

110 AFH23-123 8 AUGUST 2013

DFM

DIFM Detail Change

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

DFM

EIC

Equipment Inventory Count

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

EIC

FCC

Condition Change Input

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FCC

Condition Change Document

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FCC

FCH

Identity Change Input

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FCH

Identity Change Document

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FCH

FCS

Warehouse Location Change/

Delete

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FCS

Warehouse

Location

Change/Validation

Review

AFH 23-

123, Vol2 Pt 1,

Ch5

N/A

FCS

FSP

Supply Point Detail

Load/Change/Delete

AFH 23-123,Vol

2, Pt 1, Ch5

I/O

N/A

FSP

IAD

Inventory Adjustment Document

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

IAD

IOD

Inventory Overage Document

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

IOD

IRC

Special Inventory

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

IRC

Inventory Recount

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

IRC

RCI

Inventory Processing

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

RCI

REC

Bin Notice

AFI 24-203

N/A

REC

AFH23-123 8 AUGUST 2013 111

REC

Receipt

AFI 24-203

I/O

N/A

REC

Local Purchase Receiving

Document

AFI 24-203

N/A

REC

Notice To Stock

AFI 24-203

N/A

REC

SRC

Special Inventory Input

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

SRC

TRN

Maintenance Turn-Around

Record

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

TRN

1DL

Detail Validation Screen

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1DL

DXB

Materiel Receipt Follow-up

AFI 24-203

527

DXB

DRA

Materiel Receipt

Acknowledgment

AFI 24-203

527

DRA

DRF

Follow-up For Delinquent

Materiel Receipt

Acknowledgment

AFI 24-203

527

DRF

DRB

Materiel Receipt

Acknowledgment Reply to

Follow-up

AFI 24-203

527

DRB

1SI

Electronic Delivery

Confirmation.

AFI 24-203

N/A

1SI

7K6

Reply to Materiel Receipt

Follow-up

AFH 23-123,Vol

2, Pt 1, Ch3

N/A

7K6

1BS

Bench Stock Issue Request

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

1BS

1MM

Mission

Capability/Awaiting Parts

(MAPS) Record

Retrieval/Update

AFH 23-123,Vol

2, Pt 1, Ch5

I/O

N/A

1MM

1SH

Due-Out Status Notification

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

1SH

2BS

MBS Record Load Input

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

2BS

MBS Record Change Input

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

2BS

112 AFH23-123 8 AUGUST 2013

2BS

MBS Record Delete Input

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

2BS

MBS Consolidation Input

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

2BS

DOC

Organization Due-

Out

Cancellation/Revali

dation

AFH 23-123,Vol

2, Pt 1, Ch5

I/O

N/A

DOC

Due-Out Cancellation

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

DOC

DOR

Force Due-Out Release

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

DOR

Due-Out Release Document

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

DOR

ISU

Issue Request

AFH 23-123,Vol

2, Pt 1, Ch5

I/O

N/A

ISU

Issue Document

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

ISU

Issue Document Bench Stock

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

ISU

MSI

Issue Request

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

MSI

Issue Document

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

MSI

NOR

Start/Stop

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

NOR

XE7

AWP Report Transaction

Processing

AFH 23-123,Vol

2, Pt 1, Ch5

N/A

XE7

XE8

AWP Receipt Acknowledgement

AFH 23-

123,Vol 2,

Pt 1, Ch4

N/A

XE8

XE9

AWP Disposition Response

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

XE9

AFH23-123 8 AUGUST 2013 113

XEX

AWP Interrogation

AFH 23-

123,Vol 1

N/A

XEX

B9A,

B9B

AWP Report

AFH 23-

123,Vol 2,

Pt 2, Ch 3

N/A

B9A,

B9B

BSU

Bench Stock Issue

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

BSU

TIN

Turn-In Request for Equipment

AFH 23-

123,Vol 2,

Pt 1, Ch6

N/A

TIN

Turn-In Output Document

AFH 23-

123,Vol 2,

Pt 1, Ch6

N/A

TIN

Turn-In Requests for

Expendable Supplies

AFH 23-

123,Vol 2,

Pt 1, Ch6

N/A

TIN

Turn-In Requests for Repair

Cycle

AFH 23-

123,Vol 2,

Pt 1, Ch6

N/A

TIN

A5J

Transfer to DLADS

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

A5J

AE3

Supply Status to the DLADS

DLM 4000.25-1-

I/O

870S

AE3

AFX

Disposal Shipment

Confirmation (Initial)

DLM 4000.25-1-

940

AFX

AFZ

Disposal Shipment

Confirmation (Second

Follow-up)

DLM 4000.25-1-

940

AFZ

ASZ

Response to AFX or AFZ

DLM 4000.25-1-

N/A

ASZ

AS3

Shipment Status

DLM 4000.25-1-

856S

AS3

FTB

Reply to Follow-up for Credit

Status

DLM 4000.25-1-

812L

FTB

FTD

Delayed Disposition Instruction

DLM 4000.25-1-

870

FTD

114 AFH23-123 8 AUGUST 2013

FTQ

Customer Report of Excess

Reporting Document

DLM 4000.25-1-

870

FTQ

FTT

Follow-up for ICP/IMM

Materiel Receipt Status

DLM 4000.25-1-

180

FTT

FT6

ICP/IMM Follow-up

DLM 4000.25-1-

870

FT6

SHP

Forced Shipment

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

SHP

TRM

Non-Directed Transfer or to

DLADS

AFH 23-

123,Vol 2,

Pt 1, Ch6

I/O

N/A

TRM

XFA

RIW Shipment Notification

AFH 23-

123, Vol 2,

Pt 1, Ch 5

N/A

XFA

DZG

Transaction Reject,

MILSTRAP Transactions

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

DZG

7MS

Transaction Reject,

Intra-AF Transactions

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

7MS

DZE

Asset Status/Transaction

Excess Report Request

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

DZE

DZF

Asset Status Report

(Base, Post, Camp, and

Station)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

DZF

FTE

Report of Customer Excess

AFH 23-

123,Vol 2,

Pt 1, Ch2

180

FTE

FTF

Follow-up on DLA Excess

AFH 23-

123,Vol 2,

Pt 1, Ch5

180

FTF

A21,

Redistribution Order/Overseas

AFH 23-

940

A21,

A22,

123,Vol 2,

A22,

A24,

Pt 1, Ch5

A24,

A25

A2A,

Redistribution Order/Domestic

AFH 23-

940

A2A,

A2B,

123,Vol 2,

A2B,

A2D,

Pt 1, Ch5

A2D,

A2E

A41,

Referral Order/Overseas

AFH 23-

940

A41,

AFH23-123 8 AUGUST 2013 115

A42,

123,Vol 2,

A42,

A44,

Pt 1, Ch5

A44,

A45

A4A,

Referral Order/Domestic

AFH 23-

940

A4A,

A4B,

123,Vol 2,

A4B,

A4D,

Pt 1, Ch5

A4D,

A4E

BL0

Redistribution Order

Confirmation

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

BL0

B71 thru

B75

Redistribution Order

Denial-- Overseas

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

B71 thru

B75

B7A

thru

B7E

Redistribution Order

Denial-- Domestic

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

B7A

thru B7E

DWA

Prepositioned Materiel Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

527

DWA

99S

Prepositioned Materiel Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

99S

BF7

Redistribution Order

Follow-up (From)

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

BF7

FTR

Shipment Document DLA

Excess

AFH 23-

123,Vol 2,

Pt 1, Ch5

870

FTR

BL7

Reply to Redistribution Order

Follow- up Shipment Status

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

BL7

FTR

Reply to Request for

Disposition- DLA

AFH 23-

123,Vol 2,

Pt 1, Ch5; DLM

4000.25-1- M

870

FTR

Shipment Interface Record

AFH 23-

123,Vol 2,

Pt 1, Ch5; DLM

4000.25-1- M

N/A

FTR

116 AFH23-123 8 AUGUST 2013

FTM

Excess Shipment Status

AFH 23-

123,Vol 2,

Pt 1, Ch5; DLM

4000.25-1- M

856

FTM

FTL

Excess Supply Shipment Status

AFH 23-

123,Vol 2,

Pt 1, Ch5; DLM

4000.25-1- M

870

FTL

FTC

DLA Excess Cancellation

AFH 23-

123,Vol 2,

Pt 1, Ch5; DLM

4000.25-1- M

I/O

180

FTC

1AM

Reverse-Post Selection

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1AM

RVP

Record/Reversal Correction

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

RVP

1AQ

Delinquent Date Change

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1AQ

1DP

Delinquent Document

Function Number/OPR

Update

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1DP

1DQ

Delinquent TRIC Record Update

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1DQ

1DS

Delinquent Source Document

Inquiry

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

1DS

1DU

Delinquent Source Document

Update

AFH 23-123,Vol

Pt 1, Ch5

I/O

N/A

1DU

DCC

Document Control Report

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

DCC

DSD

Delinquent Source Document

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

DSD

AFH23-123 8 AUGUST 2013 117

SSC

Shipment Suspense

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

SSC

XE2

Weapon Control Error

Notification

Historical

Reference

N/A

XE2

1F3

Adjusted Level Detail

Load/ Change/Delete

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1F3

DMC

Selective Delete Mission

Change Detail

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

DMC

FCD

Stock Control Data Change

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCD

Stock Control Data Change

Notice

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCD

Stock Control Data

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCD

FCL

Demand Data Input (Format 1)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCL

Demand Data Input (Format 2)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCL

Demand Data Input (Format 3)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCL

Demand Data Output Notice

(Formats 1 & 2)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCL

Demand Data Output Notice

(Format 3)

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FCL

FEX

Forced Excess

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

FEX

FSL

ISSL Program Select Input

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

FSL

MBA

Master Base Address Record

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

MBA

118 AFH23-123 8 AUGUST 2013

MBD

Master Base Data Record

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

MBD

XGC

ISSL Usage Data Report

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XGC

XCA

AFMC Computed Level

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XCA

XCC

Level Receipt Acknowledgment

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XCC

XCE

RBL Inquiry

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XCE

XCD

DDR Confirmation Request

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XCD

XE5

Adjusted Stock Level Reject

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XE5

XE6

Adjusted Level Confirmation

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XE6

XCH

AFMC ISSL IMAGE

AFH 23-

123, Vol 2,

Pt 2, Ch 5

I/O

N/A

XCH

XE4

Adjusted Level File

Maintenance Transaction

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XE4

AFH23-123 8 AUGUST 2013 119

7H7

Base O&ST Transaction

NOTE: Airlift

investment O&ST

days are pushed to

the retail supply

system by AFMC

via a 7H7

transaction.

However, also note

that this O&ST

occurrence value is

no longer used in

any retail supply

system stockage

policy decision.

N/A

7H7

1SD

SRD Demand Data

I/O

N/A

1SD

DSA

Small Arms Multi-Field

Correction

N/A

DSA

DSB

Small Arms Mass Stock

Number Change

N/A

DSB

DSC

Small Arms Correction

N/A

DSC

120 AFH23-123 8 AUGUST 2013

DSF

Small Arms Reject/Recon

AFH 23-

123,Vol 2,

Pt 1, Ch10

N/A

DSF

DSM

Weapon Control Report

AFH 23-123,Vol

Pt 1, Ch10

N/A

DSM

DSR

Small Arms Reject/Recon

AFH 23-

123,Vol 2,

Pt 1, Ch10

I/O

N/A

DSR

RAR

Calibration/Repair and

Return Request

AFH 23-

123,Vol 2,

Pt 1, Ch10

N/A

RAR

XHA

COMSEC Control Report

AFH 23-

123,Vol 2,

Pt 1, Ch10

N/A

XHA

XHB

COMSEC Control Error

Notification

AFH 23-

123,Vol 2,

Pt 1, Ch10

N/A

XHB

XS1

Serialized Control Input

AFH 23-

123,Vol 2,

Pt 1, Ch10

N/A

XS1

1TO

Due-Out Transfer

AFH 23-

123,Vol 2,

Pt 1, Ch10,

N/A

1TO

1VR

Receipt of Vendor-Owned

Containers

AFH 23-

123,Vol 2,

Pt 1, Ch10,

I/O

N/A

1VR

1VS

Shipment of Vendor-

Owned Containers/AF-

Owned Containers

Returned for Credit

AFH 23-

123,Vol 2,

Pt 1, Ch10,

I/O

N/A

1VS

1ED

Equipment/SPRAM

Deployment/Return Single

Selection - Inline

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

1ED

1ET

EAID Accountability

Termination Single

Selection - Inline

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

1ET

Equipment/SPRAM

Accountability Transfer

Single Selection - Inline

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

1ET

FCI

EAID/In-Use/REM

Detail--

Load/Change/Delete

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

FCI

FEC

Terminate EAID Accounting

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

FEC

AFH23-123 8 AUGUST 2013 121

FED

Establishment of

SPRAM

Accountability

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

FED

Equipment/WRM Packages

Receipt of Transfer

AFH 23-

123,Vol 2, Pt 1,

Ch5

I/O

N/A

FED

Non-EAID Equipment Detail

Update

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FED

FER

EAID/In-Use Identity Change

AFH 23-

123,Vol 2,

Pt 1, Ch5

I/O

N/A

FER

FET

EAID/In-Use Inter-Custody

Receipt Transfer

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FET

SPRAM Inter-Custody

Receipt Transfer

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FET

FME

Equipment/WRM

Package

Deployment Select

Input

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

FME

REM

Registered Equipment

Management Reconciliation

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

REM

XGF

Item Record/Catalog

Management Report

AFEMS

N/A

XGF

XGG

Item Balance Record

AFEMS

N/A

XGG

XGH

Reason Coded Transaction

Report

AFEMS

N/A

XGH

XGI

Shipping or Receiving Report

AFEMS

N/A

XGI

XGJ

In-Use Detail Overlay Report

AFEMS

N/A

XGJ

XGL

Organization Record Report

AFEMS

N/A

XGL

XJE

AFEMS (C001) Inquiries

AFEMS

I/O

N/A

XJE

XJU

Deployment Shipping Report

AFEMS

N/A

XJU

XSA

Equipment Shortage

AFEMS

N/A

XSA

XSB

Repair and Return Assets

AFEMS

N/A

XSB

XSC

Reporting SRAN/CSB SRAN

Cross Reference

AFEMS

N/A

XSC

XSD

Due-in/Due-out Notification

(Budget Code 9/Z)

AFEMS

N/A

XSD

XSE

Organization Change

AFEMS

N/A

XSE

122 AFH23-123 8 AUGUST 2013

XSF

WPARR Update

AFEMS

N/A

XSF

XSI

Excess Disposition Notice

AFEMS

N/A

XSI

XSJ

Base Authorization Update

AFEMS

N/A

XSJ

XSK

Supply/Ship Status Info Record

AFEMS

N/A

XSK

1XA

Special Purpose

Recoverable Authorized to

Maintenance Detail Record

Load, Change, and Delete

AFH 23-

123,Vol 2,

Pt 1, Ch5,

N/A

1XA

1SA

SPRAM Identity Change

AFH 23-

123,Vol 2,

Pt 1, Ch5,

N/A

1SA

1CK

War Consumable

Distribution Objective

(WCDO)

Load/Change/Delete

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

1CK

1EB

MRSP/IRSP Serial

Number/Control Record

Load/Change/Delete/ Inquiry

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

1EB

1HM

High Priority Mission

Support Kit (HPMSK)

Load/Change

Delete/Receipt /

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1HM

1KK

Special Spares Detail

Load/Change/Delete/

Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1KK

1KT

MRSP/MSK Transfers Between

Kits

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

1KT

1LK

In-Place Readiness Spares

Package (IRSP) Load/Change/

Delete/ Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1LK

1MK

Mission Support Kit

(MSK)

Load/Change/Delete/

Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1MK

1NK

Non-Airborne Mobility

Readiness Spares Package

(NAMRSP)

Load/Change/Delete/Recei

AFH 23-

123,Vol 2,

Pt 1, Ch2

I/O

N/A

1NK

1PD

Temporary

MSK/HPMSK Load

(Reserved for future use)

AFH 23-

123,Vol 2,

Pt 3

N/A

1PD

XS2

SBSS Mass Organization Change

AFH 23-

123,Vol 2,

Pt 1, Ch5

N/A

XS2

XT3

Selective CSMS

Reconciliation

Parameter

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XT3

AFH23-123 8 AUGUST 2013 123

XTA

Summary Report Indicator

AFH 23-

123,Vol 2,

Pt 3

N/A

XTA

XTG

Peacetime Operating Stock

(POS) Overlay Report

Note: R30/NGV8

95 program is

used for the

reconciliation

process. The R30

produces a

N/A

XTG

124 AFH23-123 8 AUGUST 2013

XTG

Peacetime Operating Stock (POS)

Overlay Report

SIFS file when

the Selective,

Total or

Weekly/Total

reconciliations

are processed.

The SIFS

file is produced

for HQ AFMC

with the

following

CSMS

report files. POS

Overlay

Report

(XTG).

Airborne

MRSP

Overlay Report

(XTH).

MRSP/IRS

P Serial

Number

Report Record

(XTK).

HPMSK

Overlay

Report (XTL).

IRSP

Overlay

Report

(XTU). MSK

Overlay

Report

(XVH).

Non- Airborne

MRSP

Overlay Report

(XV2)

N/A

XTG

AFH23-123 8 AUGUST 2013 125

XTH

Airborne MRSP Overlay Report

See Note

for XTG

N/A

XTH

XTJ

MAJCOM WRM Serial Number

Authorization Record

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XTJ

XTK

MRSP/IRSP Serial Number Report

Record

See Note

for XTG

N/A

XTK

XTL

HPMSK Overlay Report

See Note

for XTG

N/A

XTL

XTU

IRSP Overlay Report

See Note

for XTG

N/A

XTU

XVE

Munition WRM Spares Detail Load,

Change, Delete

AFH 23-

123,Vol 2,

Pt 3

I/O

N/A

XVE

XVF

WRM Authorization Input Record

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XVF

XV2

Non-airborne MRSP Overlay Report

See Note

for XTG

N/A

XV2

XVH

MSK Overlay Report

AFH 23-

123,Vol 2,

Pt 1, Ch2

N/A

XVH

1UB

Airborne Mobility Readiness Spares

Package (AMRSP)

Load/Change/Delete/ Receipt

AFH 23-

123,Vol 2,

Pt 1, Ch2,

I/O

N/A

1UB

1RT

Reparable Transfer

AFH 23-

123,Vol 2,

Pt 2, Ch7,

N/A

1RT

1IC

Stock Number Change Report

AFH 23-

123, V2,

Pt2, Ch8

N/A

1IC

BDD

Defense Inactive Item Inquiry

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDD

BDE

Defense Inactive Item Inquiry

(Follow-up)

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDE

BDF

SNUD Add/Delete Reconciliation

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDF

BDG

Defense Inactive Item Review Reply

AFH 23-123,

V2, Pt2, Ch8

N/A

BDG

126 AFH23-123 8 AUGUST 2013

BDH

Defense Inactive Item Review Reply

(Follow-up)

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDH

BDM

Ammunition Data

Historical

Reference

N/A

BDM

BM(x)

Stock List Change

AFH 23-

123, V2,

Pt2, Ch8

N/A

BM(x)

BV7

Part Number Data

AFH 23-

123, V2,

Pt2, Ch8

N/A

BV7

BV9

Replacing Stock Number Data

AFH 23-

123, V2,

Pt2, Ch8

N/A

BV9

BVA

SNUD Inquiry

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVA

BVM

Ammunition Data

Historical

Reference

N/A

BVM

BVN

S/N Valid No Stock Control Data

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVN

BVR

Reference Number to Stock Number

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVR

BVS

Interchangeable and Substitute Group

Data (D043B Responses)

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVS

BZE

ERRC Data Review Request

AFH 23-

123, V2,

Pt2, Ch8

N/A

BZE

BZH

Follow-up Short AF Form 86, Request

for Cataloging Data/Action,

Interrogation

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZH

FOR

Organization Cost Center Record

Load/Change/Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

FOR

XXR

AFMC Response From XXX

Interrogation

AFH 23-

123, V2,

Pt2, Ch7

N/A

XXR

XXX

D043B Query

AFH 23-

123, V2,

Pt1, Ch2

N/A

XXX

FIL

New Item Record Load

AFH 23-123,

V2, Pt2, Ch8

N/A

FIL

AFH23-123 8 AUGUST 2013 127

1AA

Part Number Load, Change, and

Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

1AA

FIC

Item Record Indicative Data Change

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FIC

FNL

File Maintenance Miscellaneous Data

Change

AFH 23-

123, V2,

Pt2, Ch8

N/A

FNL

FCU

Unit of Issue and/or Unit Price

Change Input

AFH 23-

123, V2,

Pt2, Ch8

N/A

FCU

Unit of Issue and/or Unit Price

Change Output

AFH 23-

123, V2,

Pt2, Ch8

N/A

FCU

1CU

SPS Unit Of Issue Change

Notification

AFH 23-

123, V2,

Pt2, Ch8

N/A

1CU

MSD

Price List Change Input

AFH 23-

123, V2,

Pt2, Ch8

N/A

MSD

MVC

Moving Average Cost Input

AFH 23-

123, V2,

Pt2, Ch8

N/A

MVC

FID

Item Record Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

FID

BV4

Stock Control Data (Current)

AFH 23-

123, V2,

Pt2, Ch8

N/A

BV4

BVE

Base Stock List Data Record

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVE

BVD

DLIS Screening Results

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVD

FIS

Interchangeable and Substitute Group

Load, Change, or Delete

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FIS

FFC

Freeze Code Load/Delete

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FFC

BDT

Transportation Data Report

AFH 23-

123, V2, Pt2,

Ch8

I/O

N/A

BDT

128 AFH23-123 8 AUGUST 2013

BVT

Transportation Data Load/

Change/Delete

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

BVT

1AP

Application Code

Load/Change/Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

1AP

1SR

SRD Load/Change/Inquiry

AFH 23-

123, V2,

Pt2, Ch8

N/A

1SR

BVA

FSC/MMAC Interrogation

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVA

BDL

FSC/MMAC Record Load, Change,

or Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDL

BVL

FSC/MMAC Record Load, Change,

or Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

BVL

FRD

Shipping Destination Record

Load/Change

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FRD

Routing Identifier Deletion

AFH 23-

123, V2,

Pt2, Ch8

N/A

FRD

FXR

Exception Phrase Record Load,

Change or Delete

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FXR

CPH

Type Cargo Phrase Load/Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

CPH

FRI

Routing Identifier Record

Load/Change/ Delete

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FRI

BZ3

Disposal or Condemnation Action

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZ3

BZ4

Item Name, Type, P/N, Tech Rev

and/or FSC Change

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZ4

BZ9

ERRC Data Review

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZ9

BZA

Short AF Form 86--Record 1 and #2

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZA

AFH23-123 8 AUGUST 2013 129

BZB

CMD Review Request Using Short

AF Form 86

AFH 23-

123, V2,

Pt2, Ch8

I/O/E

N/A

BZB

BBS

Response Format for Short AF Form

86 and Long AF Form 86

AFH 23-

123, V2,

Pt2, Ch8

N/A

BBS

BDR

Reparable Item Movement Control

Report

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

BDR

BV8

Reparable Item Movement Control

Report

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

BV8

FRR1

Repair Cycle Record Indicative Data

Load/Change/ Delete/Inquiry

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FRR1

FRR2

Repair Cycle Record Quantitative

Data Load/Change/ Delete/Inquiry

AFH 23-

123, V2,

Pt2, Ch8

I/O

N/A

FRR2

RDC

RID to DODAAC Load/Change/

Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

RDC

1DE

Delivery Destination Record

Load/Change/Delete

AFH 23-

123, V2,

Pt2, Ch8

N/A

1DE

ECC

Exception Code Control Record

Historical

Reference

N/A

ECC

1SQ

SNUD Stock Number Interrogation

AFH 23-

123, V2,

Pt2, Ch8

N/A

1SQ

1SC

Controlled Item Code Change

AFH 23-

123, V2,

Pt2, Ch8

N/A

1SC

BDS

Interchangeable and Substitute Group

Data (D043B) Responses

AFH 23-

123, V2,

Pt2, Ch8

N/A

BDS

D6(x)

Materiel Receipt Transaction

AFH 23-

123,Vol 2,

Pt 3

N/A

D6(x)

D8J

Increased—Re-identification of Stock

AFH 23-

123,Vol 2,

Pt 3

N/A

D8J

DAC

Increased/Decreased Condition

Transfer

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

DAC

130 AFH23-123 8 AUGUST 2013

DJB

Physical Inventory Notification

Note: From

storage

activity to

inventory

managers

advising

cut-off date

of physical

inventory

action

requested

by another

manager,

owner,

APO,

or APO-

designated

representative,

or the

storage

activity

when

commingled

assets

belong to

more than

one owner.

N/A

DJB

D9J

Decreased--Re-identification of Stock

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

D9J

1EZ

Short Inquiry Format

Historical

Reference

N/A

1EZ

AIQ

Automatic Inquiry

AFH 23-

123, V2,

Pt2, Ch4

N/A

AIQ

CTH

Transaction History Master Inquiry

AFH 23-

123, V2,

Pt2, Ch4

N/A

CTH

CTHMI

Batch Miscellaneous Option Inquiry

AFH 23-

123, V2,

Pt2, Ch4

N/A

CTHMI

CTHNS N

CTH Stock Number Inquiry

AFH 23-

123, V2,

Pt2, Ch4

N/A

CTHNS

AFH23-123 8 AUGUST 2013 131

CTHSE R

Transaction Serial Number Inquiry

AFH 23-

123, V2,

Pt2, Ch4

N/A

CTHSE

FFF

Transfer to/from an Overflow Adjunct

Record

AFH 23-

123, V2,

Pt3, Ch14

N/A

FFF

FUP

In-Line Follow-up (Created Under

Program Control Only)

AFH 23-

123, V2,

Pt2, Ch4

None

N/A

FUP

INQ

Inquiry

AFH 23-

123, V2,

Pt2, Ch4

I/O

N/A

INQ

1CF

C-Factor Assignment Parameter

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

1CF

1DD

MRSP Reconciliation Parameter

Historical

Reference

N/A

1DD

1GW

Organization Bench Stock Listing

Parameter

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

1GW

1LE

SRD Due-Out Summary Parameter

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

1LE

9IT

Program Factor Adjustment

Transaction

Historical

Reference

N/A

9IT

BFD

Base Financial Data

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

BFD

CWM

BEAMS Materiel Transaction

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

CWM

CW*

BEAMS Materiel Transaction

Summary

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

CW*

ISU

Retail Outlet Line Item Accounting

Issue Output

AFH 23-

123, Vol 2,

Pt 1, Ch 5

N/A

ISU

RIA

Requisitions Submitted Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIA

RIB

Follow-ups Submitted Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIB

RIC

On Time Receipts, Base Standard

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIC

132 AFH23-123 8 AUGUST 2013

RID

Delayed Receipts, Base Standard

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RID

RIE

On Time Receipts, UMMIPS

Standard

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIE

RIF

Delayed Receipts, UMMIPS Standard

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIF

RIG

Order and Shipping Time, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIG

RIH

Back Order Reconciliation (DOD),

Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIH

RII

Base Reconciliation (AFMC), Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RII

RIJ

On Time Status, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIJ

RIK

Delayed Status, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIK

RIL

Depot Rejects/Cancellation, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIL

RIM

Base Initiated Cancellation, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIM

RIN

Status/Cancellation Justification

Code, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIN

RIO

Status/Cancellation Justification

Code, Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RIO

RMS

RMS Format Report

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

RMS

VIM

VIMS Materiel Cost

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

VIM

XHC

Supply/Equip Transaction Summary

AFH 23-

123, Vol 2,

Pt 2, Ch 5

N/A

XHC

AFH23-123 8 AUGUST 2013 133

DAC

Increase/Decrease--Condition Transfer

DLM

4000.25-1-M

N/A

DAC

D4S

Materiel Receipt Transaction

(Procurement Instrument Source)

DLM

4000.25-1-M

N/A

D4S

D6A

Materiel Receipt Transaction, from

Own Service/Agency

DLM

4000.25-1-M

N/A

D6A

D6B

Materiel Receipt Transaction, from

Other DOD Agency

DLM

4000.25-1-M

N/A

D6B

D6C

Materiel Receipt Transaction, from a

Non-DOD Federal Agency

DLM

4000.25-1-M

N/A

D6C

D6H

Materiel Receipt Transaction, from

Activities as GFM

DLM

4000.25-1-M

N/A

D6H

D6J

Materiel Receipt Transaction, from

Property Disposal Officer

DLM

4000.25-1-

N/A

D6J

D6L

Materiel Receipt Transaction, from

Removal of Installed Items

DLM

4000.25-1-

N/A

D6L

D6Q

Materiel Receipt Transaction, from

Removal of Installed Items

DLM

4000.25-1-

N/A

D6Q

D7A

Issue Transaction, to Own

Source/Agency

DLM

4000.25-1-

N/A

D7A

D7B

Issue Transaction, to Another DOD

Agency

DLM

4000.25-1-M

N/A

D7B

D7C

Issue Transaction, to a Non-DOD

Federal Agency

DLM

4000.25-1-M

N/A

D7C

D7D

Issue Transaction, to Map/Grant Aid

DLM

4000.25-1-M

N/A

D7D

D7E

Issue Transaction, to Map Foreign

Military Sales

DLM

4000.25-1-M

N/A

D7E

D7H

Issue Transaction, to Activities as

GFM and Repair Parts

DLM

4000.25-1-M

N/A

D7H

134 AFH23-123 8 AUGUST 2013

D7J

Issue Transaction, to Property

Disposal Officer

DLM

4000.25-1-M

N/A

D7J

D7L

Issue Transaction, to

Assembly/Disassembly/Conversion/M

odification

DLM

4000.25-1-M

N/A

D7L

D7M

Issue Transaction, to Repair/ Testing

DLM

4000.25-1-M

N/A

D7M

D7Q

Issue Transaction, to Installation of

Items

DLM

4000.25-1-M

N/A

D7Q

D8A

Increase--Physical Inventory

Adjustment

DLM

4000.25-1-M

N/A

D8A

D8J

Increase--Re-identification of Stock

DLM

4000.25-1-M

N/A

D8J

D8K

Increase--Catalog Data Change

DLM

4000.25-1-M

N/A

D8K

D8Z

Increase--Other Adjustment

DLM

4000.25-1-M

N/A

D8Z

D9A

Decrease--Physical Inventory

Adjustments

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9A

D9G

Decrease--Shrinkage, Theft,

Contamination

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9G

D9H

Decrease--Major Disaster

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9H

D9J

Re-identification of Stock

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9J

D9K

Decrease--Catalog Data Change

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9K

D9Z

Decrease--Other Adjustments

AFH 23-

123, V2,

Pt1, Ch 5

N/A

D9Z

XCB

DDR/PBR Report

AFH 23-

123, V2,

Pt1, Ch 2

N/A

XCB

AFH23-123 8 AUGUST 2013 135

9QK

Asset/Status/Transaction Report

N/A

9QK

9QN

HPMSK Asset Status Report

N/A

9QN

7WS

Asset Reporting Image

AFH 23-123,

V2,

Pt2, Ch 5

N/A

7WS

1SX

MICAP Cause Code Summary

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1SX

MICAP Delete Code Summary

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1SX

7LF

Asset Status Reporting

AFH 23-

123, V2,

Pt2, Ch 5

N/A

7LF

1SS

Reporting Parameter for D36

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1SS

1WR

Base WRM Deficit

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1WR

1xx

Increase Safety Level Identification

Level

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1xx

1SB

Stock Number SRD Delete Parameter

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1SB

1SE

SRD Change Parameter

AFH 23-

123, V2,

Pt2, Ch 5

N/A

1SE

1FL

ISSL/FOSSL Fill Rate Listing

Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1FL

1PL

Problem Item List Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1PL

1RH

Due-Out Status Listing Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RH

1RJ

Due-Out Status Listing Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RJ

EBF

O&M Equipment Requirement

AFH 23-

123, V2,

Pt2, Ch 6

N/A

EBF

136 AFH23-123 8 AUGUST 2013

FKD

Spares Deployment

AFH 23-

123, V2,

Pt2, Ch 6

N/A

FKD

1WD

Spares Transfer

AFH 23-

123, V2, Pt2,

Ch 6

N/A

1WD

1SK

MRSP/IRSP Shortage Stratification

Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1SK

1SV

MRSP Review Option

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1SV

1SJ

Item Record Selective Readout Sort

Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1SJ

1RX

DIFM Listing Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RX

1RY

Delinquent Criteria Change

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RY

1RV

SRD Demand Analysis/Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RV

1SL

Special Level Review Parameter

(R35)

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1SL

1WS

Consolidated SRD Demand Data

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1WS

1WT

SRD Data Consolidation Input

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1WT

1SF

Terminal Load

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1SF

1RU

SRD Demand Data Analysis/

Consolidation Parameter

AFH 23-

123, V2,

Pt2, Ch 6

N/A

1RU

1ID

ADS-Interface Record

Load/Change/Delete/Inquiry

AFH 23-

123, V2,

Pt2, Ch 7

N/A

1ID

1LY

Follow-up Action Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

1LY

AFH23-123 8 AUGUST 2013 137

1LZ

Reverse-Post Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

1LZ

A21,

A22

A24,

A25

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

940R

A21,

A22

A24,

A25

A2A,

Shipment Interface Record

AFH 23-

940R

A2A,

A2B,

123, V2,

A2B,

A2D,

Pt2, Ch 8

A2D,

A2E

A41,

A42

A44,

A45

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

940R

A41,

A42

A44,

A45

A4A,

Shipment Interface Record

AFH 23-

940R

A4A,

A4B,

123, V2,

A4B,

A4D,

Pt2, Ch 8

A4D,

A4E

A5J

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

A5J

DOR

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

DOR

FME

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

FME

ISU

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

ISU

MSI

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

MSI

SHP

Shipment Interface Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

SHP

2HQ

STORE 2-HR-CARD Record

AFH 23-

123, V2,

Pt2, Ch 8

N/A

2HQ

1CS

Consolidated Shipment Inquiry

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

1CS

138 AFH23-123 8 AUGUST 2013

1LH

Local Purchase Reconciliation Header

(SPS)

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

1LH

1LP

Local Purchase Reconciliation (SPS)

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

1LP

1RA

SPS Receipt Acknowledgment Report

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

1RA

AB(x)

NAEW E-3A Component Status

AFH 23-

123,Vol 2,

Pt 3

N/A

AB(x)

AC6

Cancellation (TAV)

DLM

4000.25-1-M

I/O

940R

AC6

AE9

Supply Status

DLM

4000.25-1-M

I/O

870S

AE9

AF6

Follow-up (TAV)

DLM

4000.25-1-M

940R

AF6

AFT

Request for Shipment Tracing

DLM

4000.25-1-M

869A

AFT

APR

Request Reinstatement of Requisition

DLM

4000.25-1-M

N/A

APR

AS8

100% Supply Shipment Status

DLM

4000.25-1-M

856S

AS8

BAO

Base to Source Requisition

Reconciliation

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

BAO

Ch1

Memorandum Requisition Data to

DLA Transaction Services (formerly

known as DAAS) (Overseas)

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

Ch1

CHA

Memorandum Requisition Data to

DLA Transaction Services (formerly

known as DAAS) (Domestic)

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

CHA

DIT

Due-In/Due-Out Update

AFH 23-

123,Vol 2,

Pt 1, Ch 5

I/O

N/A

DIT

EDD

Procurement Status-Changes

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

EDD

FLP

Follow-up Action Record

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

FLP

AFH23-123 8 AUGUST 2013 139

LCC

Procurement Status—Cancellation

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

LCC

LPA

Procurement Status Adjustment

AFH 23-

123,Vol 2,

Pt 1, Ch 3

N/A

LPA

LPS

Procurement Status Input

AFH 23-

123,Vol 2,

Pt 1, Ch 3

I/O

N/A

LPS

LPT

Procurement Status PIIN Update

AFH 23-

123,Vol 2,

Pt 1, Ch 3

I/O

N/A

LPT

REC

Due-In Cancellation Request

AFI 24-

203

I/O

N/A

REC

SPR

Special Requisition/Due-In Detail

Update

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

SPR

TAR

Transportation Action Required

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

TAR

TMA

Tracer Action Reply

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

TMA

TM1

Shipment Tracer Action

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

TM1

AS1,

AS2

Shipment Status

DLM

4000.25-1-M

I/O

856S

AS1,

AS2

AS4

Shipment Status

DLM

4000.25-1-M

I/O

856S

AS4

AS6

Shipment Status

DLM

4000.25-1-M

I/O

856S

AS6

AU(x)

Reply to Cancellation Request

DLM

4000.25-1-M

856S

AU(x)

AF1

thru

AF5

Follow-up MILSTRIP

DLM

4000.25-1-M

I/O

869A

AF1

thru

AF5

AFC

MILSTRIP EAD Modifier

AFH 23-

123,Vol 2,

Pt 1, Ch 5

I/O

869A

AFC

140 AFH23-123 8 AUGUST 2013

ARC

Action Required Report

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

ARC

AT1,

AT2,

Requisition Follow-up/Reinstate/

DLM

4000.25-1-M

E/O

869F

AT1,

AT2,

AT4,

AT5,

AT7

Overseas

DLM

4000.25-1-M

869F

AT4,

AT5,

AT7

ATA,

ATB,

Requisition Follow-up/Reinstate/

DLM

4000.25-1-

869F

ATA,

ATB,

ATD,

ATE

Domestic

DLM

4000.25-1-

869F

ATD,

ATE

AM1,

Requisition Modifier/Overseas

DLM

I/O

511

AM1,

AM2,

4000.25-1-

AM2,

AM4,

AM5

AMA,

Requisition Modifier/Domestic

DLM

I/O

511

AMA,

AMB

4000.25-1-

AMB

AMD,

AME,

AN1

thru

AN4

Reconciliation Request

DLM

4000.25-1-

N/A

AN1

thru

AN4

AP1

thru

AP4

Reconciliation Response

DLM

4000.25-1-

N/A

AP1

thru

AP4

AN9,

ANZ

Materiel Obligation Validation

Request Control Report

DLM

4000.25-1-

N/A

AN9,

ANZ

AP9,

Receipt Confirmation for Material

Obligation Validation Request

DLM

4000.25-1-

N/A

AP9,

A01,

Requisition MILSTRIP/Overseas

DLM

511R

A01,

A02,

4000.25-1-

A02,

A04,

A05

A0A,

Requisition MILSTRIP/Domestic

DLM

511R

A0A,

A0B,

4000.25-1-

A0B,

AFH23-123 8 AUGUST 2013 141

A0D,

A0E

AE1

Local Manufacture Status JBD/JBT

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE1

Local Manufacture Status by BCE

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE1

Supply Status

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE1

AE2

Supply Status

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE2

AE3

Supply Status

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE3

Supply Status (RDO)

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE3

AE4

Supply Status

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE4

AE5

Supply Status

AFH 23-

123,Vol 2,

Pt 1, Ch 5

870S

AE5

AE6

Supply Status (TAV)

AFH 23-

123,Vol 2,

Pt 1, Ch 5

945A

AE6

CPF

Joint Chiefs of Staff (JCS) Project

Flag & JCS/Intra-Air Force Project

Code Load, Change, Delete

AFH 23-

123,Vol 2,

Pt 1, Ch 5

N/A

CPF

AC1

thru

AC5

Cancellation MILSTRIP

AFH 23-

123,Vol 2,

Pt 1, Ch 5

I/O

869

AC1

thru

AC5

AK1

thru

AK5

Follow-up On Cancellation

AFH 23-

123,Vol 2,

Pt 1, Ch 5

O/E

869

AK1

thru

AK5

1AS

Accounts Payable Transfer-Out Detail

Report

DFAS-DE

7077.10-M

N/A

1AS

1AT

Accounts Payable Transfer- Out

Monthly Control Report

DFAS-DE

7077.10-M

N/A

1AT

142 AFH23-123 8 AUGUST 2013

1B1

Billing Appropriation Record

DFAS-DE

7077.10-M

N/A

1B1

1B2

Expense Appropriation Record

DFAS-DE

7077.10-M

N/A

1B2

1BA

Refund from Commercial Vendors for

Return of Materiel for Credit

DFAS-DE

7077.10-M

N/A

1BA

1BC

Voluntary Price Reduction by Vendor

and/or U.S. Dollar/Foreign Currency

Fluctuation Variance

DFAS-DE

7077.10-M

N/A

1BC

1BD

Trade-In Allowance on Purchase

DFAS-DE

7077.10-M

N/A

1BD

1BE

Local Purchase Case Discount

DFAS-DE

7077.10-M

N/A

1BE

1BF

Local Purchase Stock Transportation

Cost

DFAS-DE

7077.10-M

N/A

1BF

1BG

Local Purchase Stock Fund Contract

Termination Cost

DFAS-DE

7077.10-M

N/A

1BG

1BH

Stock Fund Materiel Repair Cost--

Cylinders

DFAS-DE

7077.10-M

N/A

1BH

1BJ

Stock Fund Materiel Repair Cost--

Other

DFAS-DE

7077.10-M

N/A

1BJ

1BR

Load, Delete Billing Variable Record

DFAS-DE

7077.10-M

N/A

1BR

1BT

Transportation Cost for Shipment of

Excess Stock Fund Materiel

DFAS-DE

7077.10-M

N/A

1BT

1BW

Excess Transportation Payable Update

DFAS-DE

7077.10-M

N/A

1BW

1DA

Claims Receivable Record Deletion

DFAS-DE

7077.10-M

I/O

N/A

1DA

1DB

Billed-Not-Received (BNR) Record

Deletion

DFAS-DE

7077.10-M

N/A

1DB

1DC

Shipped-Not-Credited (SNC) Record

Deletion

DFAS-DE

7077.10-M

N/A

1DC

1DR

Received-Not-Billed (RNB) Record

Deletion

DFAS-DE

7077.10-M

I/O

N/A

1DR

1LM

Load/Change Indicative Data and

Delete Materiel Acquisition Control

Record -

DFAS-DE

7077.10-M

N/A

1LM

AFH23-123 8 AUGUST 2013 143

1PF

Load, Change Indicative Data and

Delete Project Fund Management

Record

DFAS-DE

7077.10-M

N/A

1PF

1XR

Foreign Currency Exchange Rate

Load/Delete

DFAS-DE

7077.10-M

N/A

1XR

1XT

1XT(1XR) Foreign Currency

Exchange Rate Update

DFAS-DE

7077.10-M

N/A

1XT

ADJ

Adjustment to Sales

DFAS-DE

7077.10-M

N/A

ADJ

BK1

Receipt From Local Vendor

DFAS-DE

7077.10-M

N/A

BK1

BK2

LP Reverse-Post Notification

DFAS-DE

7077.10-M

N/A

BK2

BKA

Local Purchase Payment

DFAS-DE

7077.10-M

N/A

BKA

BKB

Local Purchase Refund for Fast

Payment

DFAS-DE

7077.10-M

N/A

BKB

CCS

Cash and Charge Sales

DFAS-DE

7077.10-M

N/A

CCS

DB1

Stock Fund Detail Billing (Turn-In)

DFAS-DE

7077.10-M

N/A

DB1

DB2

Stock Fund Detail Billing (Issue)

DFAS-DE

7077.10-M

N/A

DB2

DB3

Stock Fund Detail Billing (Prior

Fiscal Year Issue)

DFAS-DE

7077.10-M

N/A

DB3

DB*

Daily Control Report

DFAS-DE

7077.10-M

I/O

N/A

DB*

Expense and Obligation Transaction

DFAS-DE

7077.10-M

N/A

E**

Control Report

DFAS-DE

7077.10-M

N/A

E**

FAE,

FAF

Customer Request for Billing

DFAS-DE

7077.10-M

812R

FAE,

FAF

FAR

Reply to Customer Request for

Materiel Billing Adjustment

Allowance

DFAS-DE

7077.10-M

N/A

FAR

FAS

Response to Follow-up on Customer

Request for Materiel Billing

Adjustment/Allowance

DFAS-DE

7077.10-M

N/A

FAS

FA1

Issue from Stock (Change) (DLA)

DFAS-DE

7077.10-M

N/A

FA1

FA2

Issue from Stock (Credit) (DLA)

DFAS-DE

7077.10-M

N/A

FA2

144 AFH23-123 8 AUGUST 2013

FB1

Direct Delivery Sales (Charge) (DLA)

DFAS-DE

7077.10-M

N/A

FB1

FB2

Direct Delivery Sales (Charge) (DLA)

DFAS-DE

7077.10-M

N/A

FB2

FC1

Decentralized/Non-Cataloged Item

(Charge) (DLA)

DFAS-DE

7077.10-M

N/A

FC1

FC2

Decentralized/Non-Cataloged Item

(Credit) (DLA)

DFAS-DE

7077.10-M

N/A

FC2

FD1

Materiel Return Credit Reversal

(Charge) (DLA)

DFAS-DE

7077.10-M

N/A

FD1

FD2

Material Return Credit Allowed

(Credit) (DLA)

DFAS-DE

7077.10-M

N/A

FD2

FD3

Non-reimbursable Issue (DLA)

DFAS-DE

7077.10-M

N/A

FD3

FE4

Non-reimbursable Issue--Reversal

DFAS-DE

7077.10-M

N/A

FE4

FG1

Self Service Store--Charge

DFAS-DE

7077.10-M

N/A

FG1

FG2

Self Service Store--Credit

DFAS-DE

7077.10-M

N/A

FG2

FK1

Billing (MILSTRIP) Charge

DFAS-DE

7077.10-M

I/O

N/A

FK1

FK2

Billing (MILSTRIP) Credit

DFAS-DE

7077.10-M

I/O

N/A

FK2

FL1

Retail Loss Allowance (Charge)

(DLA)

DFAS-DE

7077.10-M

I/O

N/A

FL1

FL2

Retail Loss Allowance (Credit) (DLA)

DFAS-DE

7077.10-M

I/O

N/A

FL2

FN1

Accessorial and Other Charges--

Charges

DFAS-DE

7077.10-M

I/O

N/A

FN1

FN2

Accessorial and Other Charges--

Credit

DFAS-DE

7077.10-M

I/O

N/A

FN2

FQ1

Transportation--Charge

DFAS-DE

7077.10-M

I/O

N/A

FQ1

FQ2

Transportation--Credit

DFAS-DE

7077.10-M

I/O

N/A

FQ2

FS1

Interfund Summary (Net Charge)

Billing

DFAS-DE

7077.10-M

N/A

FS1

FS2

Interfund Summary (Net Credit)

Billing

DFAS-DE

7077.10-M

N/A

FS2

FS1

Seller's Summary (Net Charge)

Billing

DFAS-DE

7077.10-M

N/A

FS1

FS2

Seller's Summary (Net Credit) Billing

DFAS-DE

7077.10-M

N/A

FS2

FW1

Cast Discount--Charge

DFAS-DE

7077.10-M

I/O

N/A

FW1

AFH23-123 8 AUGUST 2013 145

FW2

Cash Discount--Credit

DFAS-DE

7077.10-M

I/O

N/A

FW2

FX1

Allowance (Trade, Quantity, Etc.)

Charge

DFAS-DE

7077.10-M

I/O

N/A

FX1

FX2

Allowance (Trade, Quantity, Etc.)

Credit

DFAS-DE

7077.10-M

I/O

N/A

FX2

GL*

Stock Fund General Ledger Monthly

Control Report

DFAS-DE

7077.10-M

N/A

GL*

GLA

Stock Fund General Ledger Summary

Report

DFAS-DE

7077.10-M

N/A

GLA

MAC

MACR Adjustment

DFAS-DE

7077.10-M

N/A

MAC

MAC33

GSD MACR II Adjustment

DFAS-DE

7077.10-M

N/A

MAC33

MGL

General Ledger Summary (Non-Stock

Fund)

DFAS-DE

7077.10-M

N/A

MGL

FMS Materiel Issue/Turn-in

DFAS-DE

7077.10-M

N/A

ORG

Organization Record-- Monetary

Adjustment

DFAS-DE

7077.10-M

N/A

ORG

PRJ

Load Delete/Adjust Project FMR

DFAS-DE

7077.10-M

N/A

PRJ

Cost Center Report

DFAS-DE

7077.10-M

N/A

R**

Cost Center Control Report

DFAS-DE

7077.10-M

N/A

R**

Stock Fund Detail Accounts

Receivable

DFAS-DE

7077.10-M

N/A

SMR

IMR Monetary Adjustment

DFAS-DE

7077.10-M

N/A

SMR

SZR

Materiel Reimbursable (Creditable

Sales Return)

DFAS-DE

7077.10-M

I/O

N/A

SZR

SZS

Materiel Reimbursable (Reimbursable

Sale)

DFAS-DE

7077.10-M

I/O

N/A

SZS

SZ*

Monthly Control Report

DFAS-DE

7077.10-M

I/O

N/A

SZ*

S**

Accounts Receivable Monthly Control

Report

DFAS-DE

7077.10-M

N/A

S**

WTC

WRM Non-reimbursable

DFAS-DE

7077.10-M

N/A

WTC

XXX

Due-Out Obligation/ De-

obligation Transaction

DFAS-DE

7077.10-M

N/A

XXX

General Funds General Ledger

Summary Report

DFAS-DE

7077.10-M

N/A

146 AFH23-123 8 AUGUST 2013

Z**

General Funds General Ledger

Monthly Control Report

DFAS-DE

7077.10-M

N/A

Z**

FTP

Follow-up for Credit

DFAS-DE

7077.10-M

and AFH

23-123,Vol

2, Pt 1,

Ch5

812R

FTP

FTZ

Excess Shipment Receipt

DFAS-DE

7077.10-M

and AFH

23-123,Vol

2, Pt 1,

Ch5

870

FTZ

1NA

Output Shipment Notification Report

Historical

Reference

N/A

1NA

1DO

Due-Out Obligation

AFH 23-

123,Vol 2,

Pt 1, Ch 2

N/A

1DO

1PU

Direct Charge/Forced No Credit

Return Generated by Customer

Request for Cancellation of an

Obligated Due-Out

AFH 23-

123,Vol 2,

Pt 1,

N/A

1PU

END

End-of-Day Input

N/A

END

INT

Initialization

AFH 23-

123,Vol 2,

Pt 3

N/A

INT

DAY

Requisition Date and Serial Number

Change

AFH 23-

123,Vol 2,

Pt 3

N/A

DAY

MSG

Message Transmission

AFH 23-

123,Vol 2,

Pt 3

I/O

N/A

MSG

PSU

Pseudo Reader Load/Delete/Activate

AFH 23-

123,Vol 2,

Pt 3

N/A

PSU

AFH23-123 8 AUGUST 2013 147

STOP

Sentinel

AFH 23-

123,Vol 2,

Pt 3

N/A

STOP

SCH

Computer Schedule

AFH 23-

123,Vol 2,

Pt 3

N/A

SCH

XXX

Special Program

AFH 23-

123,Vol 2,

Pt 3

N/A

XXX

YYY

Special Program

AFH 23-

123,Vol 2,

Pt 3

N/A

YYY

ZZZ

Special Program

AFH 23-

123,Vol 2,

Pt 3

N/A

ZZZ

SEG

SBSS Data Base Constants Load

AFH 23-

123,Vol 2,

Pt 3

N/A

SEG

MGT

Management Phrase Load

AFH 23-

123,Vol 2,

Pt 3

N/A

MGT

REJ

Reject Phrase Load

AFH 23-

123,Vol 2,

Pt 3

N/A

REJ

TPH

Transaction Phrase Load/Delete

AFH 23-

123,Vol 2,

Pt 3

N/A

TPH

1SZ

Terminal Security Input

AFH 23-

123,Vol 2,

Pt 3

N/A

1SZ

FIX

Alter or Blank Record Input

AFH 23-

123,Vol 2,

Pt 3

N/A

FIX

Record Forced Change Output

Document

AFH 23-

123,Vol 2,

Pt 3

N/A

FIX

CON

Constant Data Load Change, or Delete

AFH 23-

123,Vol 2,

Pt 3

N/A

CON

COM

Inline and Twilight Mode Terminal

Control

AFH 23-

123,Vol 2,

Pt 3

N/A

COM

FTA

PICA/SICA Unserviceable Shipment

AFH 23-

123,Vol 2,

Pt 1, Ch 2

N/A

FTA

148 AFH23-123 8 AUGUST 2013

APT

Notice of Non-receipt of Total

Batch of MOV Documents

Note: If

the

customer

does not

receive the

total

number of

request

transaction

s indicated

in the

MOV

control

record, an

APT will

need to be

generated

to D035A

system

This

notifies

D035A to

re-transmit

this

particular

batch

identical to

the original

transmittal

under the

AN9

control

number.

Contact

AFMC

SCM-R

Stock

Control for

support.

N/A

APT

1AC

COMPES Transaction Record

Historical

Reference

N/A

1AC

1AD

Organization Code Parameter Format

Historical

Reference

N/A

1AD

1AU

Shipment Interface Record

Historical

Reference

N/A

1AU

AFH23-123 8 AUGUST 2013 149

1CD

MAJCOM M32 Data Report

Historical

Reference

N/A

1CD

1PE

Laser Printer Emulation

Historical

Reference

N/A

1PE

FEM

MEMI Data (Reserved for Future

Use)

Historical

Reference

N/A

FEM

SFP

Failure Prediction (Reserved)

Historical

Reference

N/A

SFP

SSR

Service Store Reconciliation

(Reserved for Future Use)

Historical

Reference

N/A

SSR

Note: Single digits listed under the DIC/TRIC column represent automated outputs from the

SBSS to the General Ledger.

2.6. Document Number.

2.6.1. Purpose. To identify a document with a control and/or reference number.

2.6.2. Assignment (14-position A/N). Document numbers are assigned to identify

transactions throughout the logistics system. A document number will be maintained until

retirement of the document is authorized in official reports of audit.

2.6.3. Explanation of Formats. The format for assigning document numbers will vary

according to the type of transaction involved. Examples below identify different formats. The

letters used in the examples represent the following characters:

2.6.3.1. The letter A represents an alpha character.

2.6.3.2. The letter N represents a numeric character.

2.6.3.3. The letter X represents an alpha or numeric character.

2.6.3.4. The letter B represents a blank in that position.

2.6.3.5. A character within quotation marks (" ") is a constant. The character identified in

this section will be the character used.

2.6.4. Item Numbered Document Numbers.

2.6.4.1. Application. Supply point, mobility kits, WRM spares, SPRAM, and in-use. (See

Table 2.99)

Table 2.99. Document Numbers, Example One.

Activity Code

Organization

Code

Shop Code

Zeros

Item Number

NNN

0000

NNNN

2.6.4.1.1. Shop Code. For supply point items, the shop code field will contain the

supply point code. If the activity code is E, the shop code must be alpha/ alpha.

2.6.4.1.2. Zeros. The Julian date of preparation is entered in this field for issues, turn-

ins, etc., and is retained to the output. Zeros are used on file maintenance transactions

and are stored on the detail records.

150 AFH23-123 8 AUGUST 2013

2.6.4.2. Application. DIFM and due-outs related to bench stock, supply point, mobility

kit, WRM spares, SPRAM, and in-use. (See Table 2.100)

Table 2.100. Document Numbers, Example Two.

Activity Code

Organization

Code

Shop Code

Date

Item

Number

NNN

NNNN

2.6.4.2.1. Shop Code. For supply point items, the shop code field will contain the

supply point code. If the activity code is E (Equipment Management), the shop code

must be alpha/alpha.

2.6.4.2.2. Date. This field will contain an informal serial number on issues from a

supply point.

2.6.5. Serial Numbered Base Document Numbers. The following format applies to normal

due-outs and DIFM not identified above. (See Table 2.101)

Table 2.101. Document Numbers, Example Two.

Activity Code

Organization

Code

Shop Code

Date

Serial

Number

NNN

0000

NNNN

2.6.6. Document Numbers Assigned Under Program Control for Record Maintenance

Transactions.

2.6.6.1. TRIC FID/FCS Transactions. These transactions are assigned document

numbers under program control and will always contain activity code Y (file

maintenance). Position 11 of the warehouse location (if a warehouse location applies)

may be left blank. (See Table 2.102)

Table 2.102. Document Numbers, Example Three.

Code

Blanks

Warehouse

Location

"Y"

NNANNNAXXA

2.6.6.1.1. Item record delete transactions (TRIC FID). Two transaction history

records may be created for one TRIC FID transaction. One transaction history is

created with the warehouse location in the document number field only if a

warehouse location was present on the deleted item record. A second transaction

history is created with the NSN in the document number field regardless of

warehouse location (see format below). When no warehouse location is present, only

the history containing the NSN is printed.

2.6.6.1.2. Warehouse location change/delete transactions (TRIC FCS). Transactions

with TRIC FCS will normally have the above document number assigned with the

new (input) warehouse location in the document number field. However, if the input

is a warehouse location deletion, ONLY activity code Y will be used; all remaining

positions will be blank.

AFH23-123 8 AUGUST 2013 151

2.6.6.2. All Other Record Maintenance Transactions. All Record Maintenance

transactions not applicable to Para 2.6.6.1 above will be assigned a document number

(under program control) according to the example given below. This number will contain

activity code Y and the first 13 characters of the NSN. (See Table 2.103)

Table 2.103. Document Numbers, Example Four.

Code

NSN

"Y"

2915001234567

2.6.7. Document Numbers for Transactions Between Bases and Outside Agencies. (See

Table 2.104)

Table 2.104. Document Numbers, Example Five.

Type Service

Base Account

Account Code

Date

Serial

Number

NNN

0000

NNNN

2.6.7.1. Serial Number. Restart daily. Specific blocks of serial numbers will be allocated

2.6.7.2. Satellite Requisitions. Due-in details and REC/SPR inputs for satellite

requisitions may contain an alpha character in the first position of the serial number.

2.6.8. Special Instructions. The following special instructions apply only to paragraphs

2.6.4 through 2.6.7 above; they do not apply to document numbers for transactions between

bases and outside agencies.

2.6.8.1. Serial Number Assignments. Serial numbers are assigned manually, starting with

0001 daily for each activity code. To prevent multiple assignments of the same serial

number, the host LRS CC/AO will provide a block of serial numbers to BCE for use on

issue requests input through the BCE Materiel Control terminal.

2.6.8.1.1. For Contract Maintenance/in-house repair/ Deficiency Report exhibits. A

block of serial numbers for activity code C issue requests will be provided to Asset

Management and Weapon System Support. The Repair Cycle Support Section will

control all other activity C issue requests and will assign the serial numbers.

2.6.8.1.2. For Comprehensive Engine Management System (CEMS). The host LRS

CC/AO will assign serial numbers 6000 through 6500 to the CEMS for issue requests.

2.6.8.2. Item Number Assignments. Item numbers are permanently assigned for bench

stocks, supply point stocks, EAID/in-use equipment, and WRM items. These item

numbers are assigned when the stock is first authorized. Substitutes for EAID/in-use

equipment items will carry the same item numbers as the authorized items for which they

substitute.

2.7. Expendability, Recoverability, Reparability, Cost Designator (ERRCD).

2.7.1. Purpose. To identify on the item record Air Force items according to three categories.

2.7.2. Assignment (3-position A/N). These codes are assigned to items for management

purposes. Items not obtained, stocked, and issued by AFMC will be assigned (ERRCD) XB3,

XF3, or NF3, based on the nature and cost of the item.

152 AFH23-123 8 AUGUST 2013

2.7.2.1. Expendability (position 1). The first position indicates whether or not an item

may be consumed in use or may lose its original identity during periods of use (X =

expendable, N = nonexpendable).

2.7.2.2. Level of Repair (position 2). The second position indicates the HIGHEST level

of repair allowed (B = user, F = field, D = depot).

2.7.2.3. Cost Category (position 3). The third position indicates the cost category to

which an item belongs. This designator is obtained from stock lists. Note: For equipment

items (ND_ or NF__), position 3 will contain the equipment management code (see note

2 below).

2.7.3. Codes.

Table 2.105. ERRCD Breakout.

Authorized Repair level

ERRC

Designator

ERRC

Code

Expendable

User

Field

Depot

Invest/Exp

XD2

Yes

Investment item

XF3

Yes

Expense Item

XB3

Yes

Expense Item

Yes

Investment Item

Yes

Investment item

Table 2.106. EMC Codes.

Code

Description

An item for which base-level accounting/reporting of assets is not economical or

practical.

An item assigned EMC 1 in the cataloging system for which an Air Force base desires

visibility for local use. SBSS accounting will be maintained but will not be reported to

the USAF Equipment Data Bank.

An item which requires SBSS accounting and reporting to the USAF Equipment Data

Bank but does not justify transaction reporting. Overlay type reporting to the USAF

Equipment Data Bank is required.

An item of such logistics significance that transaction reporting to the Equipment Data

Bank is required.

An item requiring EMC 4 accounting/reporting except the individual assets will be

identified by a serial or registration number.

Note:

1. In the above, INVEST/EXP indicates an item's monetary value and, in most cases, the source

of funding. Investment (INVEST) indicates an expensive item. When the LRS/Materiel

Management Activity issues these items, there will be some form of accounting for the items. In

most cases, investment items are paid for by the depot, MAJCOM, or Air Force. Expense (EXP)

AFH23-123 8 AUGUST 2013 153

indicates an inexpensive item. When the LRS/Materiel Management Activity issues these items,

no accounting is required except for XF items. Expense items are paid for with base-level funds

(organization).

2. For equipment items, the last position will contain the EMC. These codes are pushed by the

item manager, except EMC 2 which is major command directed. EMC codes apply as explained

above in Table 2.106.

2.8. Materiel Category and/or Source of Supply Code.

2.8.1. Purpose. To indicate the lowest level of transaction data accumulation required for

financial inventory purposes.

2.8.2. Assignment (1-position A). The source of supply assigns these codes to each type

stock record account code based on the budget code. A materiel category and/or source of

supply code will be maintained on each inventory management record.

2.8.3. Codes.

Table 2.107. Materiel Category and/or Source of Supply Code.

Budget

Code

Description Of AF Materiel Category and/or

Source Of Supply Code

Code

By Source of Supply

OCALC (Oklahoma City)

OOALC (Ogden)

WRALC (Warner Robins)

By Source of Supply

JBD/JBI/JBT Local Manufacturer/Depot Service

Maintenance Locations/Industrial Fund Only

Other Commercial and Non-U.S. Government

General Services Administration (GSA)

Army

Navy

SMS (DLA)*

All Other

Note: For additional information on codes for DLA, refer to the DLA Handbook,

http://www.dla.mil/logisticsoperations/pages/communications.aspx .

2.9. Organization Identification Code.

2.9.1. Purpose. To identify users of supplies and equipment.

2.9.2. Assignment (12-position A/N). These codes are assigned to users of supplies and

equipment and are maintained on the OCCR.

2.9.3. Codes. The following structure is mandatory, except for AETC courses which may

contain a 12-position alpha/numeric code.

Table 2.108. Organization Identification Code.

Pos.

154 AFH23-123 8 AUGUST 2013

No.

Alpha/Numeric/Blank

Description

Notes

1-4

A/N

Organization Number

Note 1

5-7

Unit Kind Code

Note 2

A/N

Level Code

Note 3

9-12

A/N

Detachment Number

Note 4

Note:

1. Organization Number (positions 1-4).

a. For Air Force numbered organizations, enter the organization number (prefixed

by a zero).

b. For Air Force named and unnumbered organizations, enter numeric zeros.

c. For non-Air Force organizations and organizational elements located

separate from but not identifiable from the parent organization, enter the base

location code.

2. Unit Kind Code (positions 5-7). Enter the alpha unit kind code.

3. Level Code (position 8). Enter the level code assigned to the unit. Detachment units

will use the level code of the parent unit. Non-Air Force activities will use level codes

assigned for non-Air Force activities.

4. Detachment Number (positions 9-12). Enter the detachment number specified in the

special program document or in command special orders (prefixed by zeros). If a

detachment number does not apply, enter zeros in positions 9-12.

2.9.4. Organization Identity Edits.

Table 2.109. Identity Edits.

Special Conditions

Organization

Number

Unit Kind

Level

Code

Detachment

Number

AETC Organization

(Command Code J)

A/N A/N A/N A/N

A/N A/N A/N

A/N

A/N A/N A/N A/N

NON-AETC

A/N A/N A/N A/N

A A A

A/N

A/N A/N A/N A/N

2.10. Transaction Exception Code (TEX).

2.10.1. Purpose. To identify to the computer those TRIC inputs which, due to exception

conditions, require special processing. Reference AFH 23-123, Vol 2, Pt 1, Ch 5.

2.10.2. Assignment (1-position A/N). TEX codes are assigned for specific inputs and

programs. Therefore, codes with a single function within one program may be used in other

programs to perform different functions.

2.10.3. Codes. TEX codes, the corresponding TRIC inputs, and the functions of each are as

shown in the following tables.

Table 2.110. Code Breakout - TEX Code Sequence.

Tex

Code

DIC/TRIC

Function

AFH23-123 8 AUGUST 2013 155

DOR

Assigned under program control by the DOR program to indicate

that the item was a free issue of an unfunded or unobligated due-out.

The free issue resulted from command excess redistribution or

Receipt from the DLADS (routing identifier code JBR).

IRC

DD Form 1745, Animal Euthanasia

REC

Do not produce I046/I102 Management Notice. This TEX code will

only apply when input is from the RPS/main system.

SHP

Allows nondirected shipments (SHP) to process for retail outlet

items with the on-hand balance.

TIN

Do not ship or report; disregard the detail record.

1DR

Assigned under program control by program NGV997 to images

intended for processing by the pseudo reader. Processing of these

images provides the same results as 1DR processing with TEX code

1GP

Animal Euthanasia, DD Form 1745 submitted. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

BKA

Establish local purchase billed-not-received (BNR) detail.

FEX

Automatic return-credit may be allowed. Bypass releveling.

IRC

Controlled item code change.

ISU

Reimbursement required. The use of this TEX code is determined

locally and/or by the major command to identify inputs by non-

tenant organizations that require reimbursement.

REC

Sales return credit allowed. Before processing begins, the LRS

CC/AO and a representative from the other service must agree on

the method to be used for handling serviceable sales returns from the

other service. If credit is to be allowed, the Receipt will be processed

with TEX code B in position 51. If credit will not be

allowed, the materiel will be received as a Receipt not due-in.

TIN

Disregard DIFM detail record. Release specific due-out.

1DA

Delete MILSTRIP claims receivable details if over 360 days old and

less than $1,000.

1DB

Delete MILSTRIP BNR details if over 360 days old and less than

$1,000.

1DC

Delete MILSTRIP shipped-not-credited (SNC) details with type

SNC flag 1 if over 360 days old and less than $1,000.

1DR

Delete MILSTRIP claims payable and RNB details if over 360 days

old and less than $1,000.

156 AFH23-123 8 AUGUST 2013

1GP

Controlled Item Code Change. (Entering a TEX on the 1GP passes

the TEX to the output inventory recount format (IRC).

FEX

Suppress producing excess report output.

IRC

DD Form 362, Statement of Charges/Cash Collection Voucher

ISU

Allows substitute (relationship code S) to issue. This TEX code is

authorized for issues to MRSP, IRSP, WRM, MSK supply point

details, and bench stock issues.

REC

Correction of previously reported shortage of local purchase BSS

(IEX 3) or IEE (IEX 6) bulk issue item (binned in a designated

warehouse prior to processing Receipt).

TRM

Unserviceable/special detail. The property is to be transferred to an

alternate DLADS.

1DR

Delete RNB detail created for total quantity of due-in and processed

as shortage in shipment.

1GP

DD Form 362. (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

IRC

Inventory of deployed MSK/MRSP asset(s).

FEX

Automatic return-credit will not be allowed. Bypass releveling.

ISU/MSI

Reimbursement not required. This TEX code is used as determined

locally to identify inputs that do not require reimbursements

(redistribution of excess, etc.). This TEX code is used for the free

issue and free backorder/DOR of selected budget code 8 items. The

use of TEX D pertains to activity code X, R, J, and D issue requests

only. Do not use TEX D without the approval of the SMAG

Manager. The SMAG Manager is responsible for the complete

review of TEX D issues and due-outs. For AFMC-managed (budget

code 8) items, the Funds Manager must receive a list of selected

items identified as non-reimbursable from an appropriate higher

authority; i.e., MAJCOM, PM, or the Air Staff and ensure HQ

AFMC/A4YF is provided the list. Using a TEX D to create a “free”

due-out for budget code 8 items allows for the requisition to be

automatically created.

REC

Do not release due-outs, local purchase BSS (IEX 3), or IEE (IEX 6)

bulk issue item.

TIN

Degraded Operations (due-out document number in positions 67-

80). Disregard DIFM detail record.

1DR

Delete RNB detail erroneously created for Receipt of

non-reimbursable materiel.

1GP

Inventory of deployed MSK/MRSP asset(s). (Entering a TEX on the

1GP passes the TEX to the output inventory recount format (IRC).

AFH23-123 8 AUGUST 2013 157

1RM

(Type Stock Record Account Code “P”) - Other gains/losses (to

include reclaimed fuel). (Fuels transactions are no longer processed

in the ES-S, but the code is listed for reference).

DIT

Bypass end item document number edit for awaiting parts (AWP)

due-out.

FCH

Suppress federal supply class/ERRCD edits.

FK1

Process as payment without supporting RNB detail record when

Receipt was erroneously processed as non-reimbursable. Write SMR

adjustment transaction history with FIA code 140, TTPC 8B and

FIA code 687, TTPC 9D.

IRC

Erroneous inventory or accounting adjustment.

ISU

No end item document number on AWP request. Normal mark-for

field edits (standard reporting designator, work unit code, etc.)

apply.

REC

Request for cancellation to be submitted for the quantity in positions

60-64.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. The property is to be transferred to an alternate

DLADS.

1DB

Delete BNR detail when funded Receipt is erroneously processed as

non-reimbursable.

1GP

Erroneous inventory or accounting adjustment. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC)).

FCH

Suppress federal supply class/ERRCD edits—inhibit DOR.

FK1

Process as payment without supporting detail record (advice code

11) when duplicate shipment is not received. Write SMR adjustment

transaction history with FIA code 970, TTPC 8B.

IRC

Loss of liquid products due to temperature and handling variance.

MSI

Do not replenish the supply point, MSK, WRM, or MRSP detail.

SHP

Degraded Operations shipment of serviceable assets from a detail;

no automatic replenishment is to be performed.

TIN

Degraded operations (reparable assets shipped); disregard detail

record.

TRM

Degraded operations; property is to be transferred to an alternate

DLADS.

1DA

Delete credit return (CR) detail when request for credit is denied.

Assign FIA code 970 to the transaction history.

158 AFH23-123 8 AUGUST 2013

1DB

Delete BNR detail when request for credit is denied or when the

dollar limitation prevents submission of request.

1GM

Delete RNB detail when final payment is made.

1GP

Loss of liquid products due to temperature and handling variance.

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

1RL

(Type Stock Record Account Code “P”) - Used to adjust fuels

gain/loss due to temperature and handling variance. This TEX code

is internally assigned under program control; it is not intended for

external use. (Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference).

FK2

Process as payment (refund) without SNC detail if this detail

erroneously deleted.

IRC

Major loss due to acts of God, major disasters, fire, or war.

ISU

Do not requisition. Suppress other asset notice. Processing other

asset notice. (Processing will be the same as for TEX code 7.)

REC

Local purchase BSS (IEX 3) or IEU (IEX 6) bulk issue item.

TIN

Use supplementary data as ship-to SRAN; disregard DIFM detail

record.

1GP

Major loss due to acts of God, major disasters, fire, or war.

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC)).

1RM

(Type Stock Record Account Code “P”) - Major loss due to acts of

God, major disasters, fire, or war. (Fuels transactions are no longer

processed in the ES-S, but the code is listed for reference).

ISU

Do not issue; do not requisition. Establish due-out. This use of TEX

code H is restricted to DLADS withdrawals, chemical warfare gear,

unfunded mobility supplies and equipment, and AFEMS L and P

equipment items. The due-out will be unobligated until requisitioned

from other than a free source of supply.

REC

Do not release due-outs; do not print I046/I102 Management Notice.

This TEX code will apply only when input is from the RPS main

system.

TIN

Do not release due-outs; disregard detail record.

IRC

Physical loss of a DIFM asset (not chargeable to the LRS CC/AO)

ISU

Will bypass reject 488 for a UND C request when a shipment

suspense detail record is on file for assets transferred to DLADS

with supply condition code A. Processing is the same as a blank

TEX code for a UND C request.

AFH23-123 8 AUGUST 2013 159

REC

Correction of previously reported shortage.

1GP

Physical loss of a DIFM asset (not chargeable to LRS CC/AO the

LRS CC/AO ). (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

1PR

Suppress producing bulk order notification output (P1(x)).

1RP

Suppress producing Receipt acknowledgment P3(x).

DOR

Assigned under program control by the DOR program to indicate

that the item was a free issue of an obligated due-out. The free issue

resulted from command excess redistribution or Receipt from

DLADS (routing identifier code JBR).

FK1

Process as payment without supporting RNB detail when the funded

Receipt was erroneously processed as transfer-in from other base

level SMAG accounts. Write SMR adjustment transaction history

with FIA code 140, TTPC 8B and FIA code 781, TTPC 9D.

ISU

Bypass CMOS ICI interface when inline, preclude creation of

shipment suspense record and produce a DCR.

SHP

Bypass CMOS ICI interface when inline, create shipment suspense

record, and produce a DCR.

1DR

Delete RNB detail erroneously created for Receipt/transfer-in from

other base level SMAG accounts.

FK1

Process as payment without supporting RNB detail if the funded

Receipt was erroneously processed as transfer-in from AFMC depot

accounts. Write SMR adjustment transaction history with FIA code

140, TTPC 8B, and FIA code 782, TTPC 9D.

IRC

DD Form 1743, Military Dog Death Certificate

ISU

Disregard authorized versus on-hand quantity edit on issue to supply

point. Print output document to the input function.

LPA

Over $2,500 adjustment approved by the LRS CC/AO.

1DR

Delete RNB detail erroneously created for Receipt/transfer-in from

AFMC depot accounts.

1GP

Death of a Military Dog, DD Form 1743 submitted. (Entering a

TEX on the 1GP passes the TEX to the output inventory recount

format (IRC).

BIR

Re-input of a BIR transaction within three days of the item

record's date of last transaction (DOLT).

IRC

Special inventory; assets found on base. Do not release due-outs

(same as TEX 8).

160 AFH23-123 8 AUGUST 2013

MSI

Type account code K use only. This TEX applies only to supply

point details with a type authorization code C, I, P, S, T, or Z, non-

additive details. Processing is the same as TEX F except the forward

supply point program will be called to reduce the authorized

quantity by the quantity in the MSI.

TRM

Unserviceable/special detail. Override normal disposal authority

criteria for transferred material.

1GP

Special inventory; assets found on base. Do not release due-outs

(same as TEX 8). (Entering a TEX on the 1GP passes the TEX to

the output inventory recount format (IRC).

AE1

Input to cancel due-in (Z6) resulting from a 329 (Receipt) for

MICAP requirement. See AFH 23-123, Vol 2, Pt 2, Ch 7 for reject

329.

IRC

DD Form 114, Military Pay Order

ISU

Re-input of killed issue request. When this TEX code is used on

ISU inputs containing activity code U or W, the asset posture

versus requirements will be considered by the program. A

requisition may or may not be submitted, depending on the asset

posture and requirements.

1GP

DD Form 114. (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

IRC

SF 361, Transportation Discrepancy Report, filed.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. Bypass DLADS not authorized flag.

1GP

Transportation Discrepancy Report, Discrepancy in Shipment

Report, DD Form 361, filed. (Entering a TEX on the 1GP passes the

TEX to the output inventory recount format (IRC).

DIT/ISU

Assigned internally by DIT/ISU program for Joint Chiefs of

Staff/Office of Secretary of Defense (JCS/OSD) requirements with

project code 9xx.

AE1

Cancel input quantity-requisition action following.

FEX

Latent defects.

IRC

Warehouse refusal. Due-out release inhibited.

ISU

Process the same as for ISU TEX 7, and print output issue document

to input function.

REC

Damaged in shipment.

SHP

Damaged in shipment. Unacceptable substitutes. Return of LP item

ordered in error. Other discrepant shipments (the item received is

not compatible with its supporting documentation).

AFH23-123 8 AUGUST 2013 161

1DB

Delete BNR detail under program control if the monetary value

limitation prevents reclassification of BNR detail into claims

receivable. Assign FIA code 970 to the transaction history. This

TEX code is assigned under program control.

1DR

Delete claims payable detail when request for billing is denied by

depot. Assign FIA code 980 to the transaction history.

1GP

Warehouse refusal. Due-out release inhibited. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

FK1/FK2

Process as payment without supporting detail record

IRC

DD Form 1150, Request for Issue or Turn-In; or DD Form 1348-1A,

when signed and certified.

ISU

Bypass CMOS ICI interface when processing a manual shipment;

this will preclude creation of shipment suspense record and to

produce a DCR.

REC

Receipt of misidentified materiel.

1BT

Process as payment without detail record.

1GP

DD Form 1150, or DD Form 1348-1A, when signed and certified.

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

AE(x)

Cancel due-in and re-requisition. Re-process the RDO and delete the

RDO suspense detail. .

FRC

Requisition the quantity in this output for stock; do not relevel.

IRC

DD Form 200, Financial Liability Investigation of Property Loss

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

ISU

Combination D and 7. Free Issue, memo due-out. This applies to

budget code 8 items only. Do not use this code without the approval

of the Supply Management Activity Group (SMAG) manager who

must get approval from HQ AFMC/A4YF. Using a TEX R creates a

“free” due-out for budget code 8 items without creating a

requisition.

MSI

Type account code K use only. This TEX code applies only to

supply point details with a type authorization code C, I, P, S, T, or

Z, non-additive details. Processing is the same as a blank TEX code

except the FSP program will be called to reduce the authorized

quantity by the quantity in the MSI.

SHP

Deficiency Report. Ship-to the routing identifier (RIC) found in

positions 4-6.

1BC

Reverse/decrease original 1BC transaction.

162 AFH23-123 8 AUGUST 2013

1BD

Reverse/decrease original 1BD transaction.

1BE

Reverse/decrease original 1BE transaction.

1BF

Reverse/decrease original 1BF transaction.

1BG

Reverse/decrease original 1BG transaction.

1BH

Reverse/decrease original 1BH transaction.

1BJ

Reverse/decrease original 1BJ transaction.

1BT

Reverse/decrease original 1BT transaction.

1BW

Reverse/decrease original 1BW transaction.

1DB

Delete BNR detail under program control and reclassify (build) the

detail into claims receivable if the monetary value permits

submission of request for credit. This TEX code is assigned under

program control.

1DF

Reverse-post--fuels--defuel. (Fuels transactions are no longer

processed in the SBSS, but the code is listed for reference)

1GC

Reverses previous input.

1GM

Reverses previous input.

1GP

DD Form 200 (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

1PR/1RP

Reverse-post--fuels Receipt. (Fuels transactions are no longer

processed in the SBSS, but the code is listed for reference)

1RF

Reverse-post--fuels--issue. (Fuels transactions are no longer

processed in the SBSS, but the code is listed for reference)

1SP

Reverse-post--fuels--shipment/transfer to DLADS. (Fuels

transactions are no longer processed in the SBSS, but the code is

listed for reference)

FRC

Re-level and requisition the entire quantity required for stock on

this item.

IRC

Loss is due to suspected theft.

ISU

Process the same as for ISU TEX B, and print output issue

document to input function.

1GP

Loss is due to suspected theft. (Entering a TEX on the 1GP passes

the TEX to the output inventory recount format (IRC).

1PC

Suppresses cancellation output/notice on local purchase ground fuel

due-ins. (Fuels transactions are no longer processed in the SBSS, but

the code is listed for reference)

1PR

Suppresses the output of a requisition document on ground fuels LP

due-in loads. (Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference)

AFH23-123 8 AUGUST 2013 163

1RP

Used on final Receipt (Receipt code F) processing to cancel

remaining due-in quantity on LP ground fuel due-in details. No

cancellation notice will be output for Base Contracting. (Fuels

transactions are no longer processed in the SBSS, but the code is

listed for reference)

IRC

Items lost in transportation/receiving channels.

FRC

Re-level and requisition the quantity required for UND B and C

due- outs on this item.

ISU

Issue requested NSN only.

TRM

Unserviceable/special detail. Bypass DLADS not authorized flag;

property is to be transferred to an alternate DLADS.

XCA

Reprocess input on an invalid stock and produce an outgoing XCC

image

1GP

Items lost in transportation/receiving channels. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

1RP

Used to override 373 reject when input unit cost is correct.

IRC

Inventory adjustment of unserviceable detail assets.

ISU

Bypass quantity on hand; establish due-out (for unsupportable

MRSP requirements only).

REC

Receipt of unacceptable substitute item.

1GP

Inventory adjustment of unserviceable detail assets. (Entering a TEX

on the 1GP passes the TEX to the output inventory recount format

(IRC).

IRC

DD Form 1131, Cash Collection Voucher

ISU

Process the same as for ISU TEX 4 and print output issue document

to the input function.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. Bypass DLADS not authorized flag; property

is to be transferred to an alternate DLADS.

1GP

DD Form 1131 (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

BIR

Change warehouse location.

IRC

SF 364, Report of Discrepancy (ROD)

MSI

Degraded Operations. The function of this TEX code is the same as

TEX 6, except that the requisition date generated by the computer at

the time of processing--rather than data in the document number--is

assigned to the ISU/DOR field on the DIFM detail.

1GP

SF 364 (Entering a TEX on the 1GP passes the TEX to the output

inventory recount format (IRC).

IRC

Destroy flags, pennants, guidons, and streamers.

164 AFH23-123 8 AUGUST 2013

ISU

Direct ship-to supplementary address. When this code is used in

support of project COOL BARGE (G32), PACER PINE (Y30), or

PACER GOOSE (Y31), the project code must be G32, Y30, or Y31

if automatic due-out and requisitioning are required. When TEX

code X is contained in the due-out detail for other uses, the

requisitioning programs will place the first six positions of the

organization title in the supplementary address of the due-in detail

and requisition.

1GP

Destroy flags, pennants, guidons, and streamers. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

ISU

Combination TEX E, 5, and 7. Do not requisition. Disregard edits

for end item document number and reasonable quantity.

NOR

Do not search for MICAP due-in or MICAP due-out detail.

REC

Receipt verified by supplementary addressee.

TIN

Automatically builds and processes an input to delete a prime detail

record when the turn-in results in zero quantity on-hand. For

example, a 1KK input would be built and processed to delete a

Special Spares Detail. This process applies to the following records:

Special Purpose Asset Detail, WRM Spares Detail, MSK Detail,

Special Spares Detail, HPMSK Detail, NAMRSP Detail, TRSP,

AMRSP Detail, WRM/IRSP Detail, WRM/WCDO Spares Detail.

BIR

Do not update demand data. Change warehouse location.

IRC

Loss is due to shrinkage or deterioration.

ISU

Used to establish an obligated memo due-out. All on-hand quantity

edits will be bypassed. The due-out will not be released until the

specified due-in that is linked to the due-out is received. When an

off-base supply point issue request is processed and the type

authorization on the supply point detail is D, the use of TEX code Z

will result in establishing a linked due-in and directs shipment to

remote supply points.

MSI

Do not replenish the detail. This TEX code applies to type account

code K only.

REC

Latent defects.

SHP

Latent defects.

1GP

Loss is due to shrinkage or deterioration. (Entering a TEX on the

1GP passes the TEX to the output inventory recount format (IRC).

ISU

Do not requisition or release due-out automatically.

AFH23-123 8 AUGUST 2013 165

REC

Assigned to an unserviceable Receipt when an SF 364 has been

submitted. An unserviceable status code D and the current date (date

reported) will be assigned to the unserviceable detail to indicate the

item has been reported.

TIN

Do not ship, report, or transfer to DLADS.

DOC

Cancel due-out and credit DIFM detail.

ISU

Disregard authorized versus on-hand quantity edits on issues to

supply point, MSK, or RSP details.

REC

Release specific due-out.

TIN

Release specific due-out.

DOR

Release input document number only. Do not go automatic.

FEX

Report input quantity.

ISU

Bypass funds availability on this request. Do not use this TEX code

without obtaining prior approval from the budget officer.

TRM

Input contains the desired unserviceable detail document number in

positions 65-78.

ISU

Fill or kill.

TIN

Degraded Operations (due-out document number in positions 67-

80).

DIT

Input mark-for contains a DIFM document number; the due-out

urgency justification code is AR/BR or is being changed to AR/BR.

DOC

Total due-out quantity is to be canceled.

TIN

Disregard reasonable quantity edit.

TRM

Disregard DOLD/requisitioning objective or bypass excess and/or

shipment exception code edits.

WPR

Disregard reasonable quantity edit.

A2x/A4x

Degraded operations.

DOR

Degraded operations.

ISU

Degraded operations.

MSI

Degraded operations.

RAR

Degraded operations (reparable assets shipped).

REC

Degraded operations. The due-out release document number will be

in positions 60-73.

SHP

Degraded operations. If this is a degraded operations shipment of

serviceable assets from a detail, automatic replenishment actions are

provided (compare to TEX F SHP).

TIN

Degraded operations (reparable assets shipped).

TRM

Degraded operations.

166 AFH23-123 8 AUGUST 2013

1SP

Degraded operations shipment--fuels. (Fuels transactions are no

longer processed in the SBSS, but the code is listed for reference)

FRC

Change due-out flag from memo to firm and do not requisition.

ISU

Do not requisition. Issue assets or establish obligated memo due-out.

Authorized quantity edit will be bypassed when input contains

activity code U or W.

TIN

Use supplementary data as ship-to SRAN.

BIR

Do not release due-outs.

FCC

Do not release due-outs.

FCH

Do not release due-outs.

IRC

Do not release due-outs.

ISU

Do not issue. Establish due-out; disregard reasonable quantity edit.

If the type account code is B, establish a firm obligated due-out and

take requisitioning action. If type account code is E and item records

budget is alphabetic (except Z), this TEX code will be bypassed by

the issue programs.

REC

Do not release due-outs; do not ship reparable assets; do not issue

unserviceable assets to maintenance. TEX code 8 is not authorized

for wash-post items.

TIN

Do not release due-outs.

1GP

Do not release due-outs. (Entering a TEX on the 1GP passes the

TEX to the output inventory recount format (IRC).

AE(x)

Cancel due-in and due-out.

BIR

Do not update demand data.

DOC

Do not decrease cumulative recurring demands or the number of

demands.

SHP

Degraded operations. Bypass CMOS ICI interface, preclude creation

of shipment suspense record and produce a DCR.

ISU

Reduced Price Sales. At the option of the LRS CC/AO, items with

MIC 3, 4, or blank and ERRC XB3 or NF1 (with IEX E/6 or 3/K)

AFH23-123 8 AUGUST 2013 167

may be offered for sale at a reduced price (in lieu of transfer to

disposal) after 365 days in retention. ERRC XB3 or ERRC NF1

(with IEX E/6 or 3/K) items with MIC 1 or 2 assigned may be sold

at a reduced price after 700 days in retention (i.e., 30 days before the

full retention period is met). Budget codes 1 and 9 are the only

budget codes allowed. The percentage discount (from 01 to a

maximum of 99 percent off) is also a LRS CC/AO option. Only

items on hand will be discounted. (Note: Backordering at a reduced

price will not be allowed.) To ensure only items approved by the

LRS CC/AO are issued, the Funds Manager reviews the Base

Supply Surveillance Report (D20), Part Eleven, Reduced Price

Issues. Issue inputs not meeting the above conditions will produce a

noncumulative 001 reject.

A2x/A4x

To reinput the A2x/A4x to decrease and/or delete the RDO suspense

detail (220). Also, use to bypass the internal edits that create

management notices associated with RDO/Referral order

processing. Example: Process an A2x and receive an I136

Management Notice, because a supply point asset exists that has the

off-base indicator loaded. After verification, the asset can be

released for shipment. Then, the A2x is reinput with an “*”

(asterisk) in position 73 and the supply point detail document

number.

DIT

Blank TEX code 8 from due-out detail.

FRC

Potential problem item for stock replenishment.

SHP

This TEX code will suppress automatic replenishment actions on

shipments of serviceable assets from a detail.

TIN

Disregard detail record.

TRM

Property is to be transferred to an alternate DLADS.

2BS

(Consolidat

ion)

This TEX code allows existing due-outs to remain until due-out

released or cancelled while the Master Bench Stock Authorizations

are transferred to new Organization Cost Center Records.

ISU/MSI

Print output document on the input function.

DOR

This TEX code may be used on UND A or B ISU inputs to bypass

program assignment of TEX code 4 if the original input resulted in a

295 reject. When TRIC is MSI, this code is authorized for

unserviceable MRSP and IRSP issues only.

FCC/SHP

Print output SHP document to the input device. Only use this TEX

code when no other TEX code applies. This TEX is not authorized

when shipping items from a detail record. For FCC, print output

DOR to the input device.

168 AFH23-123 8 AUGUST 2013

TRM

Override normal disposal authority criteria for transferred material.

(dash)/T

TRM

DIFM; use for correction of records only.

.(period)/

ISU

Assigned internally by the issue program when EOQ POS excess

above the requisition objective is issued to satisfy initial WRM

requirements. The unsatisfied quantity will be back ordered with a

TEX period (.). TEX period (.) applies only to supportable WRM

requirements, budget codes 1 and 9, and ERRCD XF and XB.

/IRC

IRC

DIFM adjustment chargeable to the LRS CC/AO.

/1GP

1GP

DIFM adjustment chargeable to the LRS CC/AO. (Entering a TEX

on the 1GP passes the TEX to the output inventory recount format

(IRC).

Table 2.111. Code Breakout - DIC/TRIC Sequence.

TEX

Code

DIC/TRIC

Function

AE1

Cancel input quantity-requisition action following.

AE(x)

Cancel due-in and re-requisition.

AE(x)

Cancel due-in and due-out.

AE1

Input to cancel due-in (Z6) resulting from a 329 (Receipt) for

MICAP requirement.

A2x/A4x

Degraded operations.

A2x/A4x

To reinput the A2x/A4x to decrease and/or delete the RDO suspense

detail (220). Also, use to bypass the internal edits that create

management notices associated with RDO/Referral order

processing. Example: Process an A2x and receive an I136

Management Notice, because a supply point asset exists that has the

off-base indicator loaded. After verification, the asset can be

released for shipment. Then, the A2x is reinput with an “*”

(asterisk) in position 73 and the supply point detail document

number.

BIR

Reinput of a BIR transaction within three days of the item record's

date of last transaction (DOLT).

BIR

Change warehouse location.

BIR

Do not update demand data. Change warehouse location.

BIR

Do not release due-outs.

BIR

Do not update demand data.

BKA

Establish local purchase billed-not-received (BNR) detail.

CIC/IRC

Inventory of deployed MSK/MRSP.

DIT

Bypass end item document number edit for awaiting parts (AWP)

due-out.

DIT/ISU

Assigned internally by DIT/ISU program for Joint Chiefs of

AFH23-123 8 AUGUST 2013 169

Staff/Office of Secretary of Defense (JCS/OSD) requirements with

project code 9xx.

DIT

Input mark-for contains a DIFM document number; the due-out

urgency justification code is AR/BR or is being changed to AR/BR.

DIT

Blank TEX code 8 from due-out detail.

DOC

Cancel due-out and credit DIFM detail.

DOC

Total due-out quantity is to be canceled.

DOC

Do not decrease cumulative recurring demands or the number of

demands.

DOR

Assigned under program control by the DOR program to indicate

that the item was a free issue of an unfunded or unobligated due-out.

The free issue resulted from command excess redistribution or

Receipt from the DLADS (routing identifier code JBR).

DOR

Assigned under program control by the DOR program to indicate

that the item was a free issue of an obligated due-out. The free issue

resulted from command excess redistribution or Receipt from

DLADS (routing identifier code JBR).

DOR

Release input document number only. Do not go automatic.

DOR

Degraded operations.

DOR

This TEX code may be used on UND A or B ISU inputs to bypass

program assignment of TEX code 4 if the original input resulted in a

295 reject. When TRIC is MSI, this code is authorized for

unserviceable MRSP and IRSP issues only.

FCH

Suppress federal supply class/ERRCD edits.

FCH

Suppress federal supply class/ERRCD edits—inhibit DOR.

FEX

Automatic return-credit may be allowed. Bypass releveling.

FEX

Suppress producing excess report output.

FEX

Automatic return-credit will not be allowed. Bypass releveling.

FEX

Latent defects.

FEX

Report input quantity.

FCC

Do not release due-outs.

FCC

Print output DOR to the input device.

FCH

Do not release due-outs.

FK1

Process as payment without supporting RNB detail record when

Receipt was erroneously processed as nonreimbursable. Write SMR

adjustment transaction history with FIA code 140, TTPC 8B and

FIA code 687, TTPC 9D.

FK1

Process as payment without supporting detail record (advice code

11) when duplicate shipment is not received. Write SMR adjustment

transaction history with FIA code 970, TTPC 8B.

FK1

Process as payment without supporting RNB detail when the funded

Receipt was erroneously processed as transfer-in from other base

level SMAG accounts. Write SMR adjustment transaction history

with FIA code 140, TTPC 8B and FIA code 781, TTPC 9D.

FK1

Process as payment without supporting RNB detail if the funded

170 AFH23-123 8 AUGUST 2013

Receipt was erroneously processed as transfer-in from AFMC depot

accounts. Write SMR adjustment transaction history with FIA code

140, TTPC 8B, and FIA code 782, TTPC 9D.

FK1

Process as payment without supporting detail record

FK2

Process as payment (refund) without SNC detail if this detail

erroneously deleted.

FK2

Process as payment without supporting detail record

FRC

Requisition the quantity in this output for stock; do not relevel.

FRC

Relevel and requisition the entire quantity required for stock on this

item.

FRC

Relevel and requisition the quantity required for UND B and C due-

outs on this item.

FRC

Change due-out flag from memo to firm and do not requisition.

FRC

Potential problem item for stock replenishment.

IRC

Animal Euthanasia, DD Form 1745 submitted.

IRC

Controlled item code change.

IRC

DD Form 362, Statement of Charges/Cash Collection Voucher

IRC

Inventory of deployed MSK/MRSP asset(s).

IRC

Erroneous inventory or accounting adjustment.

IRC

Loss of liquid products due to temperature and handling variance.

IRC

Major loss due to acts of God, major disasters, fire, or war.

IRC

Physical loss of a DIFM asset (not chargeable to the LRS CC/AO).

IRC

Death of a Military Dog (DD Form 1743)

IRC

Special inventory; assets found on base. Do not release due-outs

(same as TEX 8).

IRC

DD Form 114

IRC

Transportation Discrepancy Report, Discrepancy in Shipment

Report, DD Form 361 filed.

IRC

Warehouse refusal. Due-out release inhibited.

IRC

DD Form 1150 or DD Form 1348-1A, when signed and certified.

IRC

DD Form 200 (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

IRC

Loss is due to suspected theft.

IRC

Items lost in transportation/receiving channels.

IRC

Inventory adjustment of unserviceable detail assets.

IRC

DD Form 1131

IRC

SF Form 364

IRC

Destroy flags, pennants, guidons, and streamers.

IRC

Loss is due to shrinkage or deterioration.

IRC

Do not release due-outs.

IRC

DIFM adjustment chargeable to the LRS CC/AO.

1RL

(Type Stock Record Account Code “P”) - Used to adjust fuels

gain/loss due to temperature and handling variance. This TEX code

is internally assigned under program control; it is not intended for

AFH23-123 8 AUGUST 2013 171

external use. (Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference , but the code still exists).

ISU

Allows substitute (relationship code S) to issue. This TEX code is

authorized for issues to MRSP, IRSP, WRM, MSK supply point

details, and bench stock issues.

ISU

Reinput of killed issue request. When this TEX code is used on ISU

inputs containing activity code U or W, the asset posture versus

requirements will be considered by the program. A requisition may

or may not be submitted, depending on the asset posture and

requirements.

ISU

Combination D and 7. Free Issue, memo due-out. This applies to

budget code 8 items only. Do not use this code without the approval

of the Supply Management Activity Group (SMAG) manager who

must get approval from HQ AFMC/A4YF.

ISU

Bypass quantity on hand; establish due-out (for unsupportable

MRSP requirements only).

ISU

Process the same as for ISU TEX 4 and print output issue document

to the input function.

ISU

Direct ship-to supplementary address. When this code is used in

support of project COOL BARGE (G32), PACER PINE (Y30), or

PACER GOOSE (Y31), the project code must be G32, Y30, or Y31

if automatic due-out and requisitioning are required. When TEX X

is contained in the due-out detail for other uses, the requisitioning

programs will place the first six positions of the organization title in

the supplementary address of the due-in detail and requisition.

ISU

Combination TEX E, 5, and 7. Do not requisition. Disregard edits

for end-item document number and reasonable quantity.

ISU

Used to establish an obligated memo due-out. All on-hand quantity

edits will be bypassed. The due-out will not be released until the

specified due-in that is linked to the due-out is received. When an

off-base supply point issue request is processed and the type

authorization on the supply point detail is D, the use of TEX code Z

will result in establishing a linked due-in and directs shipment to

remote supply points.

ISU

Do not requisition or release due-out automatically.

ISU

Disregard authorized versus on-hand quantity edits on issues to

supply point, MSK, or RSP details.

ISU

Bypass funds availability on this request. Do not use this TEX

without obtaining prior approval from the budget officer. See AFH

23-123, Vol 2, Pt 2, Ch 7 for Reject 907.

ISU

Fill or kill.

ISU

Degraded operations.

ISU

Do not requisition. Issue assets or establish obligated memo due-out.

Authorized quantity edit will be bypassed when input contains

activity code U or W.

172 AFH23-123 8 AUGUST 2013

ISU

Do not issue. Establish due-out; disregard reasonable quantity edit.

If the type account code is B, establish a firm obligated due-out and

take requisitioning action. If type account code is E and item records

budget is alphabetic (except Z), this TEX will be bypassed by the

issue programs

ISU

Reduced Price Sales. At the option of the LRS CC/AO, items with

MIC 3, 4, or blank and ERRC XB3 or NF1 (with IEX E/6 or 3/K)

may be offered for sale at a reduced price (in lieu of transfer to

disposal) after 365 days in retention. ERRC XB3 or ERRC NF1

(with IEX E/6 or 3/K) items with MIC 1 or 2 assigned may be sold

at a reduced price after 700 days in retention (i.e., 30 days before the

full retention period is met). Budget codes 1 and 9 are the only

budget codes allowed. The percentage discount (from 01 to a

maximum of 99 percent off) is also a LRS CC/AO option. Only

items on hand will be discounted. (Note: Backordering at a reduced

price will not be allowed.) To ensure only items approved by the

LRS CC/AO are issued, the Funds Manager reviews the Base

Supply Surveillance Report (D20), Part Eleven, Reduced Price

Issues. Issue inputs not meeting the above conditions will produce a

noncumulative 001 reject.

ISU

Print output document on the input function.

(period)

ISU

Assigned internally by the issue program when EOQ POS excess

above the requisition objective is issued to satisfy initial WRM

requirements. The unsatisfied quantity will be back ordered with a

TEX period (.). TEX period (.) applies only to supportable WRM

requirements, budget codes 1 and 9, and ERRCD XF and XB.

LPA

Over $2,500 adjustment approved by the LRS CC/AO.

MSI/ISU

Reimbursement not required. This TEX is used as determined

locally to identify inputs that do not require reimbursements

(redistribution of excess, etc.). This TEX code is used for the free

issue and free backorder/DOR of selected budget code 8 items. The

use of TEX D pertains to activity code X, R, J, and D issue requests

only. Do not use TEX D without the approval of the SMAG

Manager. The SMAG Manager is responsible for the complete

review of TEX D issues and due-outs. For AFMC-managed (budget

code 8) items, the Funds Manager must receive a list of selected

items identified as non-reimbursable from an appropriate higher

authority; i.e., MAJCOM, PM, or the Air Staff and ensure AFMC is

provided the list. Using a TEX D to create a “free” due-out for

budget code 8 items allows for the requisition to be automatically

created..

MSI

Do not replenish the supply point, MSK, WRM, or RSP detail.

MSI

Type account code K use only. This TEX applies only to supply

point details with a type authorization code C, I, P, S, T, or Z,

nonadditive details. Processing is the same as TEX F except the FSP

program will be called to reduce the authorized quantity by the

AFH23-123 8 AUGUST 2013 173

quantity in the MSI.

MSI

Type account code K use only. This TEX applies only to supply

point details with a type authorization code C, I, P, S, T, or Z,

nonadditive details. Processing is the same as a blank TEX except

that the forward supply point program will be called to reduce the

authorized quantity by the quantity in the MSI.

MSI

Degraded operations. The function of this TEX is the same as TEX

6, except that the requisition date generated by the computer at the

time of processing--rather than data in the document number--is

assigned to the ISU/DOR field on the DIFM detail.

MSI

Do not replenish the detail. This TEX code applies to type account

code K only.

MSI

Degraded operations.

MSI

Print output document on the input function.

NOR

Do not search for MICAP due-in or MICAP due-out detail.

RAR

Degraded operations (reparable assets shipped).

REC

Do not produce I046/I102 Management Notice. This TEX will only

apply when input is from the RPS/main system.

REC

Sales return credit allowed. Before processing begins, the LRS

CC/AO and a representative from the other service must agree on

the method to be used for handling serviceable sales returns from the

other service. If credit is to be allowed, the Receipt will be

processed with TEX B in position 51. If credit will not be allowed,

the materiel will be received as a Receipt not due-in.

REC

Correction of previously reported shortage of local purchase BSS

(IEX 3) or IEE (IEX 6) bulk issue item (binned in a designated

warehouse prior to processing Receipt).

REC

Do not release due-outs, local purchase BSS (IEX 3), or IEE (IEX 6)

bulk issue item.

REC

Request for cancellation to be submitted for the quantity in positions

60-64.

REC

Local purchase BSS (IEX 3) or IEU (IEX 6) bulk issue item.

REC

Do not release due-outs; do not print I046/I102 Management Notice.

This TEX will apply only when input is from the RPS main system.

REC

Correction of previously reported shortage.

REC

Damaged in shipment.

REC

Receipt of misidentified materiel.

REC

Receipt of unacceptable substitute item.

REC

Receipt verified by supplementary addressee

REC

Latent defects.

REC

Release specific due-out

REC

Degraded operations. The due-out release document number will be

in positions 60-73.

REC

Do not release due-outs; do not ship reparable assets; do not issue

unserviceable assets to maintenance. TEX 8 is not authorized for

174 AFH23-123 8 AUGUST 2013

wash-post items.

REC

Assigned to an unserviceable Receipt when an SF 364 has been

submitted. An unserviceable status code D and the current date (date

reported) will be assigned to the unserviceable detail to indicate the

item has been reported.

SHP

Print output SHP document to the input device. Only use this TEX

when no other TEX applies. This TEX is not authorized when

shipping items from a detail record. For FCC, print output DOR to

the input device.

SHP

Allows nondirected shipments (SHP) to process for retail outlet

items with the on-hand balance.

SHP

Degraded operations shipment of serviceable assets from a detail; no

automatic replenishment is to be performed.

SHP

Bypass CMOS ICI interface when inline, create shipment suspense

record, and produce a DCR.

SHP

Damaged in shipment. Unacceptable substitutes. Return of LP item

ordered in error. Other discrepant shipments (the item received is

not compatible with its supporting documentation).

SHP

Deficiency Report. Ship-to the routing identifier (RIC) found in

positions 4-6.

SHP

Use preassigned document number from turn-in program. (FE3101

SRAN only). Note: No longer valid process. Will delete when logic

is removed in a future release.

SHP

Latent defects.

SHP

Degraded operations. If this is a degraded operations shipment of

serviceable assets from a detail, automatic replenishment actions are

provided (compare to TEX F SHP).

SHP

Degraded operations. Bypass CMOS ICI interface, preclude creation

of shipment suspense record and produce a DCR.

SHP

This TEX will suppress automatic replenishment actions on

shipments of serviceable assets from a detail.

TIN

Do not ship or report; disregard the detail record.

TIN

Disregard DIFM detail record. Release specific due-out.

TIN

Degraded operations (due-out document number in positions 67-80).

Disregard DIFM detail record.

TIN

Degraded operations (reparable assets shipped); disregard detail

record.

TIN

Use supplementary data as ship-to SRAN; disregard DIFM detail

record.

TIN

Do not release due-outs; disregard detail record.

TIN

Assigned to 3101 account only. Automatic shipment. Input must

contain a ship-to SRAN in positions 45-50 and a shipping document

number in positions 67-80. Note: No longer valid process. Will

delete when logic is removed in a future release.

TIN

Automatically builds and processes an input to delete a prime detail

AFH23-123 8 AUGUST 2013 175

record when the turn-in results in zero quantity on-hand. For

example, a 1KK input would be built and processed to delete a

Special Spares Detail. This process applies to the following records:

Special Purpose Asset Detail, WRM Spares Detail, MSK Detail,

Special Spares Detail, HPMSK Detail, NAMRSP Detail, TRSP,

AMRSP Detail, WRM/IRSP Detail, WRM/WCDO Spares Detail.

TIN

Do not ship, report, or transfer to DLADS.

TIN

Release specific due-out.

TIN

Degraded operations (due-out document number in positions 67-80).

TIN

Disregard reasonable quantity edit.

TIN

Degraded operations (reparable assets shipped).

TIN

Use supplementary data as ship-to SRAN.

TIN

Do not release due-outs.

TIN

Disregard detail record.

TIN

Non-Equipment TIN - bypass detail record.

TRM

Unserviceable/special detail. The property is to be transferred to an

alternate DLADS.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. The property is to be transferred to an alternate

DLADS.

TRM

Degraded operations; property is to be transferred to an alternate

DLADS.

TRM

Unserviceable/special detail. Bypasses the DLADS not authorized

flag and the excess rule of 730 days.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. Bypass DLADS not authorized flag.

TRM

Unserviceable/special detail. Bypass DLADS not authorized flag;

property is to be transferred to an alternate DLADS.

TRM

Disregard DOLD/requisitioning objective or bypass excess

exception code edits. Bypass DLADS not authorized flag; property

is to be transferred to an alternate DLADS.

TRM

Input contains the desired unserviceable detail document number in

positions 65-78.

TRM

Disregard DOLD/requisitioning objective or bypass excess and/or

shipment exception code edits.

TRM

Degraded operations.

TRM

Property is to be transferred to an alternate DLADS.

TRM

Bypasses the DLADS not authorized flag and the excess rule of 730

days.

- (dash)

TRM

DIFM; use for correction of records only.

XCA

Reprocess input on an invalid stock and produce an outgoing XCC

image

1BC

Reverse/decrease original 1BC transaction.

1BD

Reverse/decrease original 1BD transaction.

1BE

Reverse/decrease original 1BE transaction.

176 AFH23-123 8 AUGUST 2013

1BF

Reverse/decrease original 1BF transaction.

1BG

Reverse/decrease original 1BG transaction.

1BH

Reverse/decrease original 1BH transaction.

1BJ

Reverse/decrease original 1BJ transaction.

1BT

Process as payment without detail record.

1BT

Reverse/decrease original 1BT transaction.

1BW

Reverse/decrease original 1BW transaction.

1DA

Delete MILSTRIP claims receivable details if over 360 days old and

less than $1,000.

1DA

Delete credit return (CR) detail when request for credit is denied.

Assign FIA code 970 to the transaction history.

1DB

Delete MILSTRIP BNR details if over 360 days old and less than

$1,000.

1DB

Delete BNR detail when funded Receipt is erroneously processed as

nonreimbursable.

1DB

Delete BNR detail when request for credit is denied or when the

dollar limitation prevents submission of request.

1DB

Delete BNR detail under program control if the monetary value

limitation prevents reclassification of BNR detail into claims

receivable. Assign FIA code 970 to the transaction history. This

TEX is assigned under program control.

1DB

Delete BNR detail under program control and reclassify (build) the

detail into claims receivable if the monetary value permits

submission of request for credit. This TEX is assigned under

program control.

1DC

Delete MILSTRIP shipped-not-credited (SNC) details with type

SNC flag 1 if over 360 days old and less than $1,000.

1DF

Reverse-post fuels--defuel. (Fuels transactions are no longer

processed in the SBSS, but the code is listed for reference)

1DR

Assigned under program control by program NGV997 to images

intended for processing by the pseudo reader. Processing of these

images provides the same results as 1DR processing with TEX code

1DR

Delete MILSTRIP claims payable and RNB details if over 360 days

old and less than $1,000.

1DR

Delete RNB detail created for total quantity of due-in and processed

as shortage in shipment.

1DR

Delete RNB detail erroneously created for Receipt of

nonreimbursable materiel.

1DR

Delete RNB detail erroneously created for Receipt/transfer-in from

other base level SMAG accounts.

1DR

Delete RNB detail erroneously created for Receipt/transfer-in from

AFMC depot accounts.

1DR

Delete claims payable detail when request for billing is denied by

depot. Assign FIA code 980 to the transaction history.

AFH23-123 8 AUGUST 2013 177

1GC

Reverses previous input.

1GM

Delete RNB detail when final payment is made.

1GM

Reverses previous input.

1GP

Animal Euthanasia, DD Form 1745 submitted. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

1GP

Controlled Item Code Change. (Entering a TEX on the 1GP passes

the TEX to the output inventory recount format (IRC).

1GP

DD Form 362 (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

1GP

Inventory of deployed MSK/MRSP asset(s). (Entering a TEX on the

1GP passes the TEX to the output inventory recount format (IRC).

1GP

Erroneous inventory or accounting adjustment. (Entering a TEX on

the 1GP passes the TEX to the output inventory recount format

(IRC).

1GP

Loss of liquid products due to temperature and handling variance.

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

1GP

Major loss due to acts of God, major disasters, fire, or war.

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

1GP

Physical loss of a DIFM asset (not chargeable to the LRS CC/AO).

(Entering a TEX on the 1GP passes the TEX to the output inventory

recount format (IRC).

1GP

Death of a Military Dog, DD Form 1743 submitted. (Entering a

TEX on the 1GP passes the TEX to the output inventory recount

format (IRC).

1GP

Special inventory; assets found on base. Do not release due-outs

(same as TEX 8). (Entering a TEX on the 1GP passes the TEX to

the output inventory recount format (IRC).

1GP

DD Form 114 (Entering a TEX on the 1GP passes the TEX to the

output inventory recount format (IRC).

1GP

Transportation Discrepancy, DD Form 361 filed. (Entering a TEX

on the 1GP passes the TEX to the output inventory recount format

(IRC).

1PR

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference.

1PR

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference.

1PC

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

178 AFH23-123 8 AUGUST 2013

the SBSS, but the code is listed for reference , but the code is listed

for reference.

1PR

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference.

1RF

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference.

1RL

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference. Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference

1RM

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference. Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference , but the code is listed

for reference. Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference

1RM

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference

IRM

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference Fuels transactions are no longer processed in

the SBSS, but the code is listed for reference

1RP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

1RP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

1RP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

1RP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

1SP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

1SP

Fuels transactions are no longer processed in the SBSS, but the code

is listed for reference

2BS

(Consolidat

ion)

This TEX code allows existing due-outs to remain until due-out

released or cancelled while the Master Bench Stock Authorizations

are transferred to new Organization Cost Center Records.

2.11. Type Transaction Phrase and Code (TTPC).

2.11.1. Purpose. To provide precise identification of transactions that appears on the

document register.

AFH23-123 8 AUGUST 2013 179

2.11.2. Assignment (2-position A/N). Type transaction phrases and codes are assigned to

simplify the process of identifying transactions, since several types of action can be taken on

a single input. Without a TTPC the user must make a detailed analysis of the entire record to

determine the type of transaction taking place. The type transaction code is printed and stored

on the transaction history record.

2.11.3. Codes Explanation.

Table 2.112. Type Transaction Phrase and Code (TTPC).

Type Code

Trans Phrase

Explanation Of Phrase

-ITEM RECORD

Decrease item record/unserviceable detail

+ITEM RECORD

Increase item record/unserviceable detail

-SP DET

Decrease supply point detail

+SP DET

Increase supply point detail

-DEL SP

DET decrease and delete supply point detail

+ADD SP

DET add and increase supply point detail

-MSK DET

Decrease MSK spares detail

+MSK DET

Increase MSK spares detail

-DEL MSK DET

Decrease and delete MSK spares detail

+ADD MSK DET

Add MSK spares detail

-IN-USE DET

Decrease in-use detail

+IN-USE DET

Increase in-use detail

-DEL IN-USE DET

Decrease and delete in-use detail

+ADD IN-USE DET

Add and increase in-use detail

-IRSP DET

Decrease IRSP Detail

+IRSP DET

Increase IRSP Detail

-DEL IRSP DET

Delete/decrease IRSP detail

+ADD IRSP DET

Add/increase IRSP detail

-DI DET

Decrease due-in detail

CHG DI DET

Change due-in detail

-DEL DI DET

Decrease and delete due-in detail

+ADD DI DET

Add due-in detail

-STAT DET

Decrease status detail

+CHG STAT DET

Change status detail

-DEL STAT DET

Decrease and delete status detail

+ADD STAT DET

Add and increase status detail

-DO DET

Decrease due-out detail

CHG DO DET

Change due-out detail

-DEL DO DET

Decrease and delete due-out detail

+ADD DO DET

Add and increase due-out detail

+G DTL

Increase vendor owned detail

-G DTL

Decrease vendor owned detail

-DEL SNC DET

Decrease and delete shipped-not-credited

detail

+ADD SNC DET

Add and increase shipped-not-credited detail

180 AFH23-123 8 AUGUST 2013

-AMRSP DETAIL

Decrease airborne MRSP detail

+AMRSP DETAIL

Increase airborne MRSP detail

-AMRSP DET

Decrease delete AMRSP detail

+AMRSP DET

Add/increase airborne/MRSP detail

-DIFM DET

Decrease DIFM detail

+DIFM DET

Increase DIFM detail

-DEL DIFM DET

Decrease and delete DIFM detail

+ADD DIFM DET

Add and increase DIFM detail

-RNB DET

Decrease received-not-billed detail

CHG RNB DET

Change received-not-billed detail

-DEL RNB DET

Decrease and delete received-not-billed detail

+ADD RNB DET

Add and increase received-not-billed detail

CHG DIFM DET

Change DIFM detail

SN/SD CG MG DT

NSN change and losing detail record has been

merged with a like record

-DEL REMS DET

Decrease and delete REMS detail

+ADD REMS DET

Add and increase REMS detail

CHG REMS DET

Change REMS detail

-ITEM RECORD

Decrease item record for AF-owned container

returned for credit

TFR to DLADS

Decrease item record/unserviceable detail

(transfer to DLADS)

CHG IN-USE DET

Bare base item code T (Holloman only)

+NAEW E-3A

DIFM

DIFM Detail for NAEW E-3A Component

-NAEW E-3A

DIFM

Delete DIFM/unserviceable detail for NAEW

E-3A Component

DLADS FOLLOW-

Defense Logistics Agency Transaction

Service (DLADS) follow-up

UNUSED

-SPRAM DET

Decrease SPRAM detail

+SPRAM DET

Increase SPRAM detail

CHG MRSP/IRSP

DET

MRSP/IRSP identification record

load/change/delete

-DEL SPRAM DET

Decrease and delete SPRAM detail

+ADD SPRAM

DET

Add and increase SPRAM detail

NAEW E-3A DIFM

Decrease DIFM detail for NAEW E-3A

Component

3M-3N

UNUSED

REQUEST KILLED

Self-explanatory

PARTIAL ISSUE

Self-explanatory

P-POST ISSUE

Item record/unserviceable detail (degraded

operations issue)

AFH23-123 8 AUGUST 2013 181

CTL ITM CD CHG

Controlled item code change

NRTS SHIPMENT

Item record/unserviceable detail (NRTS

shipment)

CHG TO IND DAT

Change-to indicative data

CHG TO STK NR

Change-to NSN

UNUSED

CHG FR IND DAT

Change-from indicative data

CHG FR STK NR

Change-from NSN

UNUSED

U/I - U/P CHG

Unit of issue and/or unit price change

CHG RPT CODE

Change asset status/transaction code

CHG SPEC LVL

Change special level detail (update item

record special level data when applicable)

DDR SPEC LVL

Add or change mission change special level

detail (type level flag G or H)

DEL SPEC LVL

Delete special level detail (update item record

special level data when applicable)

ADD SPEC LVL

Add special level detail (update item record

special level data when applicable)

DEMAND DATA

Demand data input processing, updating item

record

NEW ITEM LOAD

Self-explanatory

ITEM DELETE

Self-explanatory

CHG STK DATA

Change stock control data

OVL RCD TR/T/F

Overflow record--transfer to/from

OVL RCD L/L &

Overflow record--load or load and transfer

BULK ISU

Update monetary records when bulk issue is

made

LOAD IN-USE

RCD

Load new in-use detail record

CHG IN-USE RCD

Change data on in-use detail record

DEL IN-USE RCD

Delete in-use detail record from the computer

ORG RCD L/C/D

Organization record load/change/delete

DECR REP CYC

Decrease item repair cycle data

INCR REP CYC

Increase item repair cycle data

CHG SUP PT DET

Change supply point detail

CHG WRM SP DET

Change WRM spares detail

ERC CG DIFM DL

ERRCD changed from RC to non-RC and

DIFM detail record has been deleted

NOT AUTH STK

Item not authorized stock (zero requisitioning

objective)

SATS 1SI SIGN

SATS date/time/confirmation

MICAP UPDATE

Transaction History Record Update

182 AFH23-123 8 AUGUST 2013

-SPEC SP DET

Decrease special spares detail

+SPEC SP DET

Increase special spares detail

-SPEC SP DET

Decrease/delete special spares detail

+SPEC SP DET

Add/increase special spares detail

-HPMSK DET

Decrease HPMSK detail

+HPMSK DET

Increase HPMSK detail

-HPMSK DET

Decrease/delete HPMSK detail

+HPMSK DET

Add/increase HPMSK detail

PARTIAL RDO

DENIAL

Self-Explanatory

FULL RDO

DENIAL

Self-Explanatory

5K-5L

UNUSED

+PFY COM

Increase local purchase requisitions not

obligated prior fiscal year (PFY)

-PFY COM

Decrease local purchase requisitions not

obligated PFY

CHG FR UMMIPS

Change-from UMMIPS data

CHG TO UMMIPS

Change-to UMMIPS data

ACK OF RECEIPT

Project Receipt Acknowledgment

5R-5T

UNUSED

TRANS DATA SHP

Transportation data for shipments

DENIAL

Shipment denied

EAID TRANS

EAID transfer

EAID/SPRAM REC

EAID/SPRAM Receipt

EAID/SPRAM

LOAD

Establish an EAID/SPRAM detail for short-

term deployments/Receipts

EAID/SPRAM

DELETE

Delete an EAID/SPRAM detail for short-term

deployments/transfers

EAID CHANGE

Change an EAID detail for short-term

deployments/transfers/Receipts

EQUIP TRAN SUM

Equipment transaction summary

SMALL ARMS

INQ

DSF/DSR small arms inquiry

-NAMRSP DET

Decrease non-airborne MRSP detail

+NAMRSP DET

Increase non-airborne MRSP detail

-NAMRSP DET

Decrease/delete non-airborne MRSP detail

+NAMRSP DET

Add/increase non-airborne MRSP detail

6G-6H

UNUSED

WHSE LOC CHG

Warehouse location change

-WCDO DET

Decrease WCDO detail

+WCDO DET

Increase WCDO detail

-WCDO DET

Decrease/delete WCDO detail

+WCDO DET

Add/increase WCDO detail

AFH23-123 8 AUGUST 2013 183

-PROJECT DET

Decrease project detail

+PROJECT DET

Increase project detail

-PROJECT DET

Decrease/delete project detail

+PROJECT DET

Add project detail

CHG WRM DET

Change WRM detail indicative data

6W-6Z

UNUSED

TEX 8 DO REQD

Requisition for due-out previously coded

TEX 8

UNUSED

CHG SPRAM DET

Change SPRAM detail

DEL SPRAM DET

Delete SPRAM detail

LOAD SPRAM

DET

Load SPRAM detail

-MUN WRM DET

Decrease munitions WRM detail

+MUN WRM DET

Increase munitions WRM detail

-MUN WRM DET

Decrease/delete munitions WRM detail

+MUN WRM DET

Add/increase munitions WRM detail

CHG SCH DET

Change Projects detail indicative data

CHG WRM DO

DET

Change WRM due-out detail

+249/-250 DTL

Increase serialized control detail

Decrease in-use serialized control detail

+250/-249 DTL

Increase in-use serialized control detail

Decrease serialized control detail

+SER CTRL DTL

Increase serialized control detail

-SER CTRL DTL

Decrease serialized control detail

+INUSE CTRL

DTL

Increase in-use serialized control detail

-INUSE CTRL DTL

Decrease in-use serialized control detail

CHG SER CTRL

DTL

Change serialized control detail serial number

CHG SER CTRL

DTL

Change in-use serialized control detail serial

number

7T-7V

UNUSED

CHG WRM CNTRL

Change WRM control record

PFMR/OCCR-ADJ

ADJ, CCS, 1PU--charge or credit PFMR and

OCCR

ORG CHG

Organization load/change/delete

+ADD CR/CP DET

Add or change claims receivable (CR) or

claims payable (CP) detail

IMR: + FIA FLD

Increase line number associated with financial

inventory accounting (FIA) code IMR

LOAD MACR

Load MACR

DELETE MACR

Delete MACR

184 AFH23-123 8 AUGUST 2013

CHG MACR INDIC

Indicative data change in MACR

ADJ MACR

VALUE

Dollar change in MACR fields

MICAP START

IDENTIFY MICAP START

MICAP IND CHG

IDENTIFY MICAP INDICATIVE DATA

CHANGE

MICAP CANN,

WRM MSI

IDENTIFY MICAP CANNIBALIZATION,

WRM issue to preclude MICAP DUO

PFMR ADJ-UDO

Adjust PFMR Unobligated Due-Outs

MICAP STOP

IDENTIFY MICAP STOP

MAPS DISTRO

IDENTIFY MAPS DISTRIBUTION

LOAD PFMR

1PF--load PFMR

CHG PFMR CLASS

1PF--change accounting classification data

DELETE PFMR

1PF--delete PFMR

UNUSED

PFMR ADJ - ODO

Adjust PFMR obligated due-outs

UNUSED

PFMR ADJ - ISS

Adjust PFMR issues/turn-ins

PFMR ADJ - TAR

Adjust PFMR fund authorizations

BULK TURN-IN

Decrease net issues to this organization

8V-8X

UNUSED

FORCE TIN - DO

1PU--force return without credit of obligated

due-out, direct charge processed

UNUSED

-DEL CR DET

Decrease and delete claims receivable (CR)

detail

9B-9C

UNUSED

IMR: - FIA FLD

Decrease line number associated with

financial inventory accounting (FIA) code

IMR

OCCR ADJ - TAR

Adjust OCCR fund authorization line

UNUSED

OCCR ADJ - ISS

Adjust OCCR net issues

OCCR ADJ - UFD

Adjust OCCR unfunded due-outs

OCCR ADJ - ODO

Adjust obligated due-outs

UNUSED

OCCR ADJ - NNI

Adjust OCCR net nonreimbursable issues

OCCR ADJ - BCZ

Adjust OCCR net investment issues

UNUSED

OCCR ADJ - UTI

Adjust OCCR unserviceable turn-ins

9O-9W

UNUSED

SF OVR/SHT BNR

SF Receipts over/short—difference between

quantity shipped and quantity received

BIL REJ A&F

Billing input rejected

AFH23-123 8 AUGUST 2013 185

BIL SF

PAYMENTS

BIL SF payments (ZBL transaction)

Note: TTPC 9M will be assigned for the input only (TRIC/DIC ORG). When TTPC

9M is assigned, two transaction histories will be produced (TTPC 8T and 9E). An AA

phrase code represents the reverse-post of a 1A transaction; a BA phrase code

represents the reverse-post of a 2A transaction, etc.

2.12. Acquisition Advice Code (AAC).

2.12.1. Purpose. To determine the correct routing identifier code (RIC) for loads to an item

record.

2.12.2. Assignment (1-position A). Acquisition advice codes are maintained on the item

record and are used with an AF MIL-RI to determine correct RICs. See DoD 4 100.39-M,

Vol 10 for a list of these codes.

2.13. Budget Code.

2.13.1. Purpose. BUDGET CODE (1-position A/N or Special Character). Determines

whether items are centrally procured, investment, or SMAG.

Table 2.113. Budget Codes.

Budget Code

Budget Program

Stock Fund Division

12 Aircraft Support Equipment

17 War Consumable Spares

18 E/R

19 E

22 E

28 E/R

29 E

81 E

Department of Energy (DOE) Owned Nuclear

Ordnance Components

82 E

83 E/R/I (Electronic and Telecommunications

Equipment, ESC)

83 E

84 E

87 E/R

83 R/1 (Electronics and Telecom Spares, Non

ESC

186 AFH23-123 8 AUGUST 2013

20E Missile Weapon Systems and Peculiar

Support Equipment

10E Aircraft Weapon Systems and Peculiar

Support Equipment

11 E

15 R/161 Aircraft Spares

25 R/261 Missile Spares

81 R/I Munitions Spares

Vehicle

84 R/I Other Base Main Support Spares

82 R/I Vehicular Spares

Selected Equipment Items With a Unit Price of

Less Than $250,000 That Are Centrally Procured

With MAJCOMs O&M Funds

84 E

(AFMC pseudo code)

CSAG-S

Supply Management

Activity Group – Retail

(SMAG-R)

84E ($250,000 or >)

SMAG-R (<$250,000)

Unique Multi- Service (Joint) items managed in

support of special activities.

Table 2.114. Centrally Managed Budget Programs Codes.

Category

Budget Program

Budget

Code

Centrally-Managed Investment Items

Equipment Items are all Air Force centrally managed

investment items with ERRC "ND2" or "NF2" (except

munitions).

Aircraft Weapon Systems and Peculiar Support Equipment

Aircraft Modifications

Ground Support Equipment

Procurement Other Than Air Force (Appropriation 3010)

Other Charges

Missile Weapon Systems and Peculiar Support Equipment

Missile Replacement Equipment

Procurement Other Than Air Force (Appropriation 3020)

AFH23-123 8 AUGUST 2013 187

Other Charges

Vehicular, non-REMS

Vehicular, REMS

Cryptology and Other USAF Security Service Equipment

(BPAC 831-832)

Electronic and Telecommunications Equipment, non-AFLC

(UPAC 832-838)

Other Base Maintenance and Support Equipment

Procurement Other Than Air Force (Appropriation 3080)

Selected Equipment Items With a Unit Price of Less Than

$250,000 That Are Centrally Procured With MAJCOMs O&M

Funds

Replenishment Spares Items are all Air Force centrally

managed investment items ERRC "XD1," "XD2" or "XD3"

(except munitions).

Aircraft Spares

War Consumable Spares

Missile Spares

Vehicular Spares

Electronics and Telecommunications

Spares, AFMC

Electronics and Telecommunications Spares, non-AFLC

Other Base Maintenance and Support Equipment Spares

Base-Managed Investment Items

Equipment Items are all Air Force decentralized managed

investment items (ERRC "NF2" with unit cost $250,000 or

greater) which are requisitioned or procured at the base/retail

level from either DLA, GSA, other services, field manufacture

or commercial vendors. They must be a proper charge to

appropriation 3080.

Depot Plant Equipment Program Items

Investment equipment items

Munitions Items

Principal or major end items are

Operational munitions rounds, associated launchers and

dispensers, and components (not common repair parts) required

to assemble a complete operational round and associated

launchers arid dispensers. This determination is made

regardless of ERRC assignment.

-Munitions test equipment with ERRC "ND1" or

-Armament training devices with ERRC "ND1” or "NF2.”

-Hand and shoulder weapons with ERRC "ND2” or "NF2."

-Nuclear ordnance (FSG11, MMAC “CM”) with ERRC “ND2"

or “NF2."

188 AFH23-123 8 AUGUST 2013

-Nuclear Ordnance War Reserve (FSG11, MMAC "CM") with

ERRC "ND2" or “NF2."

DOE

Replenishment spares items are

-Explosive and non-explosive repair parts which are peculiar to

munitions rounds, components, and associated launchers and

dispensers, and which are not considered principal or major end

items. This determination is made regardless of ERRC

assignment. (ERRC "XB3" and "XF3" investment items with

FSG 11, MMACs “CM" and "MN," and certain FSG 13 items

are managed according to munitions management selection

criteria).

-Munitions test equipment spare parts with ERRC "XD1,"

"XD2," or “XD3.”

-Armament training devices spare parts with ERRC "XD1,"

“XD2," or “XD3.”

-Hand and shoulder weapons spare parts with ERRC "XD1,"

"XD2," or “XD3.”

-Nuclear Ordnance (FSG 11 MMAC "CM") spare parts with

ERRC "XD1," "XD2," or "XD3."

-Nuclear Ordnance War Reserve (FSG 11, MMAC "CM")

spare parts with ERRC "XD1," “XD2,” or “XD3.”

DOE

Air Force Stock Fund

-SMAG-R items are all Air Force decentrally managed expense

items (ERRC "XB3" and "NF2" with unit cost less than

$250,000) which are requisitioned or procured at the base/retail

level from either

DLA, GSA, other services, depot maintenance service, Air

Force industrial fund, or field manufacture or commercial

vendors.

- CSAG-S items are those Air Force centrally managed

investment items (ERRC “XB3”,” XF3”, "XD1" and "XD2")

Special

- Decentrally managed equipment items whose price will be

determined at time of procurement are indicated by an asterisk

in the budget code field. These items, with ERRC “NF2,” are

considered GSD items if the unit cost is less than $250,000.00.

They are considered HP 84 E items (BC Z) if the unit cost is

$250,000 or greater.

- Non-reportable items are items processed within a special

project pseudo code used by AFMC SCM-R Information

Technology Activity. No interface with existing data systems is

involved.

Unique Multi- Service (Joint) items managed in support of

special activities.

2.14. Custody Receipt Account Code/Shop Code.

AFH23-123 8 AUGUST 2013 189

2.14.1. Purpose. Identifies functions within an individual organization. The shop code and

custody Receipt account code are synonymous within the SBSS; they are distinguishable

only by their application. Each organization assigns and controls these codes to identify its

own functions. These codes appear in positions 5 and 6 of the organization document number

and must not be duplicated within the same organization. Some of these codes are required

for specific inputs. For example, code NS must be used on FCH inputs for identity changes.

However, this does not prevent organizations from duplicating this code for other functions.

The following list provides suggested examples:

Table 2.115. Custody Receipt Account Codes.

Code

Shop

Assembly/Disassembly

Aircraft/Missile Equipment Property Record

Aerospace Ground Equipment (AGE)

Appliance Holding Account (CE)

ADPE (for correction of records, etc.)

Autopilot Shop

Armament Shop

Battery Shop

Bench Stock Support Element

Carpenter Shop (structural)

Chaplain

Cleaning Activity (for individual equipment)

Contract Maintenance

Commander

Civilian Personnel

Contractor and/or Other DOD Service Agency Into-Plane Refueling

Fuels transactions are no longer processed in the SBSS, but the code is

listed for reference , but the code is listed for reference

Chemical Warfare Defense Equipment

Demand Processing Element

Data Services

Equipment Authorization Element

Egress Shop

Electrical Shop

Engine Manager

Electroplating Shop

Engine Shop

Executive

Central Base Fund

Fire Protection

Records Maintenance Element

Fillstand Fuels transactions are no longer processed in the SBSS, but

the code is listed for reference , but the code is listed for reference

190 AFH23-123 8 AUGUST 2013

Fuels transactions are no longer processed in the SBSS, but the code is

listed for reference , but the code is listed for reference

Ground Fuels (non-VIMS) Fuels transactions are no longer processed

in the SBSS, but the code is listed for reference , but the code is listed

for reference

Group Headquarters

Ground Safety

Ground Training

Gymnasium

Military Family Housing (MFH)

Female Issue

Hobby Shop

Hospital

Hydraulic Shop

Individual Equipment Section

Inspector General

Instrument Shop

Item Research Element

Judge Advocate

Jet Engine Shop

Munitions Account

Laundry and Dry Cleaning

Maintenance Materiel Control

Materiel Facilities Flight

Male Issue

Mobility Kit (individual equipment)

Munitions Maintenance

Motor Pool

Inspection Section

Inventory Section

Officers Open Mess

Operations

Paint Shop (protective coating)

Personal and Survival Equipment

Photographic Shop

Precision Measurement Equipment Laboratory (PMEL)

POL (Petroleum)

Plans and Programs

Propeller Shop

Parachute Shop

Quality Control

C-5 items (applicable to the AMC Forward Supply System when

processing an issue or a MICAP)

C-17 items (applicable to the AMC Forward Supply System when

AFH23-123 8 AUGUST 2013 191

processing and issue or a MICAP)

Requirements Element (equipment)

Repair Cycle Support Section

Research and Development Equipment

Reciprocating Engine Shop

Refrigeration Shop

Grounds

Refueling Hydrant Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference , but the code is listed for

reference

DLADS

Individual Equipment Section (personal retention items)

Civil Engineering Real Property (installed equipment)

Requirements Section (Stock Control)

Reports Section

Refueling Tanker Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference , but the code is listed for

reference

Refueling Section Fuels transactions are no longer processed in the

SBSS, but the code is listed for reference , but the code is listed for

reference

Receiving Station

Stock Control Section

Space Flight

Surgeon

Storage and Issue Section

Sheet Metal Shop

Special Projects

Squadron Headquarters

Support Records Section

Base Service Store

Transient Alert

Tool Crib

Traffic Manager

Commissary

TOC Kit Section

Transportation

UR Exhibits

VIP VV Ground Fuels (VIMS vehicle) Fuels transactions are no

longer processed in the SBSS, but the code is listed for reference , but

the code is listed for reference

Wing Headquarters

Welding Shop

ZA-ZZ

Deployed Equipment/MRSP

192 AFH23-123 8 AUGUST 2013

2.15. Disposal Authority Code.

2.15.1. Purpose. Indicates items which are excluded from reporting or which are reportable

but exceed authorized retention levels. These codes are assigned by program control to A5J

outputs, and they are printed in position 64 of the output. For a list of DoD codes see DLM

4000.25-1.

AFH23-123 8 AUGUST 2013 193

Table 2.116. Air Force Disposal Authority Codes.

194 AFH23-123 8 AUGUST 2013

AFH23-123 8 AUGUST 2013 195

196 AFH23-123 8 AUGUST 2013

2.16. Document Identifier Code, Wholesale.

2.16.1. Purpose. Identifies a product (that is, a requisition, referral action, status, follow-up,

or cancellation) to the appropriate wholesale system. It also identifies the product's intended

purpose and use See the references below for more information.

2.16.1.1. MILSTRIP: See DLM 4000.25-1.

2.16.1.2. MILSTRAP: See DLM 4000.25-2.

Table 2.117. Document Identifier Codes.

Code

D035 Type

Trans Code

(RP 7)

Description

D4S

Receipt of Item Manager (IM) directed shipment from contractor

Excludes end items directed to a specialized repair activity for repair/test

Receipt from local purchase

D6_

SSC/WSSC turn-in to supply

Line turn-in to SSC/WSSC

D6A

Receipt of EOQ items from own service/agency

Local turn-in of material from Product directorates

Local turn-in of floating stock items

Local turn-in of material from procurement / contracting

Local turn-in of material from organizations not specifically listed

Local turn-in of material from maintenance or may be used to transfer

excess material to another control number, job designator, or cost code

(excludes end items from work and exchange items)

Local turn-in of test sets and/or similar components as a result of tear

down of initial build-up

Local turn-in of material from storage and transportation

Local turn-in from all local organizations and tenant activities for which

there is no record of issue (Found on base)

AFH23-123 8 AUGUST 2013 197

Code

D035 Type

Trans Code

(RP 7)

Description

D6H

Receipt of GFM spares and spare-parts that are excess to contractor’s

requirement Excludes depot supply requisitions and end items from/for

work

Receipt of government furnished aeronautical equipment excess to

contractor’s requirements

D6K

Receipt of material from another storage location under control of the

same AF IM

Turn-in from RSP

D6L

Turn-in of items from assembly (end items and/or components previously

issued for assembly)

Receipt from contractor End items from contractor assembly, components

previously furnished Excludes depot supply requisitions

Receipt from contractor End item from work other than repair/test,

assembly/disassembly, or reclamation Excludes depot supply requisitions

Turn-in of components from disassembly and/or end item previously

issued for disassembly

Receipt from contractor Components from reclamation projects and/or

end item previously issued for reclamation

Receipt from contractor Components from disassembly and/or end items

previously issued for disassembly

Turn-in of end items previously issued to depot maintenance DIOH

Excludes repair/test, local manufacture, assembly/disassembly, and

reclamation May include material retained by maintenance but transferred

to another end item control number, operation number, job designator, or

cost code

Turn-in of components from reclamation projects and/or end item

previously issued for reclamation projects

D6M

Receipt from another DoD agency or their contractor AF end items from

repair/test (maintenance (DMISA) performed by another DoD agency)

Excludes depot supply requisitions

Return of material from contractor previously sent for maintenance,

Turn-in of end items from repair/test, due-in from overhaul Post a local

turn-in NSN change May include material retained by maintenance but

transferred to another job designator, end item control number, operation

number, or cost code

D6R

Receipt from SA program (grant aid accounts) to an AF specialized-repair

activity of unserviceable AF managed exchange items Serviceable

shipped by AF IM/SM

Exchange item Also, follow-up for exchange item request: Local turn-in

received with no matching credit

Receipt from another DoD agency of unserviceable AF managed

exchange item Serviceable item shipped

198 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

Receipt of government furnished aeronautical equipment exchange item

from contractor Serviceable item shipped

Receipt from a non-DoD federal agency of unserviceable AF managed

exchange item Serviceable item shipped

Receipt of unserviceable (reparable) items from local Communication

Squadrons on an exchange basis

Local turn-in (or follow-up) of exchange item from an organization not

specifically listed under “D6R” document identifier on an exchange basis

Local turn-in (or follow-up) of an exchange item from maintenance on an

exchange basis

Receipt from SA program - Foreign Military Sales (FMS) accounts of

unserviceable AF managed exchange items Serviceable item shipped

Receipt of exchange item from tenants on an exchange basis May also be

a follow-up to an exchange request (turn-in with no matching credit)

D6U

Receipt from another DoD agency as a result of ISSP screen

(reimbursable)

Receipt from another DoD agency as a result of a depot supply requisition

D6V

Receipt from a non-DoD federal agency as a result of AF IM/SM ISSP

screen (reimbursable)

Receipt from a non-DoD federal agency as a result of a depot supply

requisition

D6Z

Material Receipt - notices from losing IM to gaining IM of Receipt of

decapitalized item (Not from a procurement instrument)

Receipt of project 164-material received for support of AF maintenance

performed for other DoD agencies Includes depot supply requisitions

Excludes end items for/from repair/test

Receipt of project 164-material received for support of AF maintenance

performed for non-DoD federal agencies Includes depot supply

requisitions Excludes end items for/from repair/test

Receipt from AF IM/SM as a result of base support requisitions

Receipt of material from activities not separately identified Includes

return of unserviceable item to depot supply from loan, lease, or bailment

when the due-in record is maintained by the AF IM Excludes end-items

for repair/test

Receipt of material shipped at the direction of an AF IM to an AF SRAN

from other than a contractor Excludes end items for repair/test

Receipt from SA program (grant aid) excesses

Receipt of item directed to a specialized repair activity from an AF

activity for repair/test

Local turn-in of a serviceable item as directed by the AF IM (other than

production turn-ins) such as kits assembled at the direction of the AF IM

Receipt of non-EOQ items as returns from AF activities

AFH23-123 8 AUGUST 2013 199

Code

D035 Type

Trans Code

(RP 7)

Description

Receipt from SA program - FMS excesses

Receipt from a non-DoD federal agency (non-reimbursable) End-item

for/from repair/test (numeric ownership code)

Local turn-in from local manufacture (field/depot maintenance)

Receipt from another DoD agency (non- reimbursable) End-item for/from

repair/test (numeric ownership code)

Receipt of material from a non-DoD agency as a result of AF IM/SM

screen (non-reimbursable)

Receipt of material from contractor inventory (CFE) on completed or

terminated contracts

D7_

Shipment of EOQ items to AF requisitioning activities (RDO)

Floating Stock Depot Maintenance

Local issue/request Organizations not separately identified

Local issue/request Depot Maintenance

Equipment (including components for initial build- up of test sets, mock-

ups, and similar equipment) for all organizations or tenants

Local issue/request Supply

D7A

Shipment of EOQ items to AF requisitioning activities (RDO)

Local issue/request Product Directorates (LA, LI, LM)

Local issue/request Civil Engineer

Floating Stock Depot Maintenance

Local issue/request Directorate of contracting and manufacturing

Local issue/request Organizations not separately identified

Local issue/request Depot Maintenance

Equipment (including components for initial build-up of test sets, mock-

ups, and similar equipment) for all organizations or tenants

Local issue/request Technology & Industrial Support Directorate

Local issue/request Tenants

D7B

ISSP shipment to another DoD agency-reimbursable Excludes end-items

for/from repair/test, spares, and spare parts in support of AF maintenance

performed by another agency, and exchange items

Non-ISSP shipment to another DoD agency-reimbursable Excludes end-

items for/from test/repair, spares, and spare parts in support of AF

maintenance performed by another agency, and exchange items

D7C

ISSP shipment to non-DoD federal agency- Reimbursable Excludes end-

items for/from repair/test and exchange items

Non-ISSP shipment to non-DoD federal agency- reimbursable Excludes

end-items for/from repair/test and exchange items

D7H

Shipment of Government Furnished Aeronautical Equipment (GFAE) to

contractors (except GFAE exchange items)

200 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

Shipment of government furnished material and repair parts to contractors

Excludes end-items for repair/test, exchange items, GFAE,

assembly/disassembly, conversion, modification, litigation, and

reclamation

D7J

Transfer of excesses of base stock to property disposal officer

Transfer of condemned material to property disposal officer

D7L

Components for assembly Local organization or tenant Excludes initial

build-up of test sets, mock-up, and similar equipment

Shipment of components to contractors for assembly

Shipment of end-item to contractors for conversion/modification

Shipment of item to contractor for disassembly

Shipment of item to contractors for reclamation

Shipment of item to contractors for disassembly

End-item for work-depot maintenance Excludes assembly/disassembly

reclamation, and repair/test

End-item for reclamation - depot maintenance

Shipment of items to off-base AF reclamation activities for reclamation

purposes Includes Davis-Monthan AFB (FN2373)

D7M

Shipment of AF owned end-items to another DoD agency for repair/test

(DMISA)

Shipment of AF owned end-items to contractors for repair/test

Issue of end items for repair/test – depot maintenance

D7P

Shipment of material previously purchased Returned to supplier for credit

or reimbursement

Shipment of material previously purchased Returned because of litigation

D7R

Exchange item - shipment of serviceable item in exchange for an

unserviceable one to another DoD agency

Exchange item of GFAE Shipment to contractors of serviceable item for

an unserviceable item

Shipment of serviceable item in exchange for an unserviceable item to a

non-DoD federal agency

Exchange item - Excludes GFAE Shipment to contractors of serviceable

item for unserviceable one

Exchange item - serviceable for unserviceable Organizations not

specifically listed

Exchange item - serviceable for unserviceable depot maintenance

D7Z

Shipment of material to another DoD agency under the ISSP – non-

reimbursable, excludes exchange items

Shipment of material to another DoD agency in support of maintenance

performed by the agency for USAF

Shipment of ISSP material to a non-DoD federal agency Non-

reimbursable, excludes exchange items and end items

AFH23-123 8 AUGUST 2013 201

Code

D035 Type

Trans Code

(RP 7)

Description

Shipment to AF IM/SM Return to IM/SM ALC location Material

previously requisitioned

Shipment of material previously purchased Returned to the supplier

without credit to USAF

Unknown

Shipment of end items for repair/test to another AF specialized-repair

activity

Shipment of non-EOQ items to AF activities

Shipment to another DoD agency of end items from repair/test

Shipment of material to non-DoD federal agency, non-ISSP- non-

reimbursable Excludes exchange items and end items for repair/test

D8A

Inventory adjustment - increase during scheduled inventory (complete)

Inventory adjustment - increase during scheduled inventory (sample)

Inventory adjustment - increase during scheduled inventory (other)

Inventory adjustment - increase during a special inventory by condition

code

Inventory adjustment - increase during a spot inventory due to a denial,

optional, and un-cleared debits

Inventory adjustment - increase due to the re-

D9A

Inventory adjustment - decrease due to a scheduled inventory (complete)

Inventory adjustment - decrease due to a scheduled inventory (sample)

Inventory adjustment - decrease due to a scheduled inventory (other)

Inventory adjustment - decrease during a special inventory by condition

code

Inventory adjustment - decrease during a spot inventory due to denial,

optional, and un-cleared debits

Inventory adjustment - decrease due to the re-identification of assets

DAC

Inter-condition transfer due to scheduled inventory (complete)

Inter-condition transfer due to scheduled inventory (sample)

Inter-condition transfer due to a scheduled inventory (other)

Inter-condition transfer due to a spot inventory as the result of a denial,

optional, and un-cleared debits

DGA

Backorder Product Directorates (LA, LI, LM) Excludes

assembly/disassembly exchange, reclamation, repair/test,

conversion/modification, or loan

Backorder Depot Maintenance – Floating Stock Excludes

assembly/disassembly exchange, reclamation, repair/test,

conversion/modification, or loan

Backorder Contracting & Manufacturing Excludes assembly/disassembly

exchange, reclamation, repair/test, conversion/modification, or loan

202 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

Backorder Other organizations not specifically listed Excludes

assembly/disassembly, exchange, reclamation, repair/test,

conversion/modification, or loan

Backorder Depot Maintenance Excludes assembly/disassembly,

exchange, reclamation, repair/test, conversion/modification, or loan

Backorder Local Organizations and tenants Excludes

assembly/disassembly exchange, reclamation, repair/test,

conversion/modification, or loan

Backorder Supply Excludes assembly/disassembly exchange, reclamation,

repair/test, conversion/modification, or loan

Backorder Tenants Excludes assembly/disassembly, exchange,

reclamation, repair/test, conversion/modification, or loan

DGR

Backorder for exchange items Other organizations not specifically listed

Backorder for exchange items Depot Maint

Backorder for exchange items Tenants

DGZ

Manually generated unfunded requisition to another DoD agency

Automatic or DoD directed shipment to another DoD activity End item

from repair

DJA

Inventory freeze Scheduled inventory (complete)

Inventory freeze Scheduled inventory (sample)

Inventory freeze Scheduled inventory (other)

Inventory freeze Spot inventory due to denial, optional and un-cleared

debits Manual request for inventory freeze

Table 2.118. Document Identifier Code--Intra-Air Force.

Code

D035 Type

Trans Code

(RP 7)

Description

B__

Financial Inventory Accounting – Management Stock List Change (SLC)

B0_

Financial Inventory Accounting - Management Data Change Record

B6H

Kit SN/management data assets

B7_

RDO denial

B72

Reconciliation interrogation

BAD

Negative reply to validation

BAO

Reconciliation Request (From requisitioner)

Reply To Reconciliation Request – Supply Status

BB_

SLC to change data elements other than NSN and UI

BCK

Support Equipment Requirement Notice

BDD

Inactive item review notification - Initial notice to base

BDE

Inactive item review notification - Follow-up

BDG

Inactive item review notification - Base reply to initial notice

BDH

Inactive item review notification - Base reply to follow-up notice

AFH23-123 8 AUGUST 2013 203

Code

D035 Type

Trans Code

(RP 7)

Description

BDR

File maintenance action to establish an item in the Reparable Item

Movement Control System (RIMCS)

BF7

RDO Follow-up to Shipping Activity

BG_

Reply to Reconciliation Request – Shipment Status

BKO

Notice Of Customer Follow-up to Shipping Activity

BLO

RDO Confirmation – Exact Qty Shipped

BL7

Reply to RDO Follow-up Confirmation

BLA

RDO Confirmation – Over-shipment

BLB

RDO Confirmation – Under-shipment

BM_

Stock List Change Transaction

BRA

Copy To Contractor Requisition for Stock Fund Items

BSL

Bench Stock File Maintenance Formats - Add

Bench Stock File Maintenance Formats – Change

Bench Stock File Maintenance Formats - Delete

Bench Stock File Maintenance Formats - Change Unit Of Issue

Bench Stock File Maintenance Formats - Change Stock Level Indicator

Bench Stock File Maintenance Formats - Change Function or

Building/Station

BSU

Bench Stock Issue

BT7

Reply To RDO Denial Follow-up

BUO

Disposition notice

X2A

Non-directed transfer

X2C

Receipt acknowledgment

X2D

Receipt acknowledgment

X2T

Shipment Status on NIMSC 5 Item From PICA

XAA

Stock list change CMD cross reference

XAB

AF I&S / “X” File maintenance

XAC

ALC maintenance and replies

XAD

Stock list change – cross-reference data

XAG

AUTODIN data

XAK

Regeneration of NSN change

XBB

Changes to the reportable balances of any ERRC coded “C,” “T,” or “L”

item (AFRAMS)

XBD

Asset overlay - asset status report from account 09

XBF

Depot supply excess asset overlay

XBG

Asset overlay - asset overlay record depot supply high-priority

serviceable assets

XBI

Maintenance asset overlay

XBL

Daily stock levels (SB&CR)

XBT

D035K consumption data

XCA

AFMC Computed Level

XCB

DDR/PBR Report

204 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

XCC

Level Receipt Acknowledgment

XCD

DDR Confirmation Request

XCE

RBL Inquiry

XCH

AFMC ISSL IMAGE

XE2

Weapon Control Error Notification

XE4

Special level justification

XE5

Adjusted Stock Level Reject

XE6

Adjusted Level Confirmation

XE7

Awaiting Parts (AWP) disposition advice

XE8

AVYT disposition response

XE9

AWP Disposition Response

XEX

AWP Disposition Response (AFMC Interrogation)

XFA

RIW Failure Notice to RIW Contractor

XGC

ISSL Usage Data Report

XGF

Item Record/Catalog Management Report

XGG

Item Balance Record

XGH

Reason Coded Transaction Report

XGI

Shipping or Receiving Report

XGJ

In-Use Detail Overlay Report

XGL

Organization Record Report

XHA

COMSEC Control Report

XHB

COMSEC Control Error Notification

XHC

Supply/Equip Transaction Summary

XJE

AFEMS (C001) Inquiries

XJU

Deployment Shipping Report

XSA

Equipment Shortage

XSB

Repair and Return Assets

XSC

Reporting SRAN/CSB SRAN Cross Reference

XSD

Due-in/Due-out Notification (Budget Code 9/Z)

XSE

Organization Change

XSF

WPARR Update

XSI

Excess Disposition Notice

XSJ

Base Authorization Update

XSK

Supply/Ship Status Info Record

XS1

Serialized Control Input

XS2

SBSS Mass Organization Change

XT3

Selective CSMS Reconciliation Parameter

XTA

Summary Report Indicator

XTG

Peacetime Operating Stock (POS) Overlay Report

XTH

Airborne MRSP Overlay Report

XTJ

MAJCOM WRM Serial Number Authorization Record

XTK

MRSP/IRSP Serial Number Report Record

AFH23-123 8 AUGUST 2013 205

Code

D035 Type

Trans Code

(RP 7)

Description

XTL

HPMSK Overlay Report

XTU

IRSP Overlay Report

XVE

Munitions WRM Spares Detail Load, Change, Delete

XVF

WRM Authorization Input Record

XVH

MSK Overlay Report

XXR

Results of research

XXX

SNUD adds and deletes

XZ6

Supply Status on NIMSC 5 Item From PICA

XZZ

Confirmation of processing disposal turn-in documents

Y5_

Automatic shipment

Y51

Automatic overseas shipment

Y52

Return of material to DLA, GSA, or OSFF due to negotiation (overseas)

Y53

Return of material not in excess or due to litigation (overseas)

Y54

Lateral support shipment (overseas)

Y5A

Automatic CONUS shipment

Y5B

Return of material to DLA, GSA, or OSFF due to negotiation (CONUS)

Y5C

Return of material not in excess or due to litigation (CONUS)

Y5D

Lateral support shipment (CONUS)

YT_

Advance REPSHIP file maintenance

YTA

Acknowledgment of Receipt data

YTB

Advance bill of lading/file maintenance data/billing correction

YTC

REPSHIP update

YTD

REPSHIP add

YTE

REPSHIP follow-up notice

RDO to Other Service

Z2B

Gross ALC Due Out By SRAN

Z91

Local manufacture status

Z92

Local manufacture bill status

ZAA

Establish items record

ZAB

Wholesale Manager Designator change

ZAK

Establish/change items record

ZAP

AMC/AMCS establish, change - stock list

ZBB

Tight Items Control Notification

ZBE

Base Excess Report (AFRAMS)

ZBF

Gross Cancellation By SRAN

ZCA

Usage data

ZCB

Master locator work center transaction Bin notice

ZCM

Turn-in Receipt

ZCN

FIA transaction reconciliation

ZCO

Transaction from WARRS subsystem to IMWRP subsystem containing

status on remote prepositioned requisition.

ZCQ

Stock Balance and Consumption Data

206 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

ZD_

SBSS denial

ZDA

Maintenance express table data request

ZF1

Document identifier control established for local purchase due-in

ZF2

Mass request for due-in shipment status

ZF3

ZF4

File maintenance - Job Order Number (JON) Table

ZF5

JON date maintenance

ZF6

Delete intransit detail

ZF8

Pilferable Security Code change

ZFA

Overlay backorder detail

Backorder modifier transaction

Obligated backorder customer notice – Document Number Change

Backorder detail JON number change

Inspection Data Code (IDC) maintenance

Intensive control code and data change

Rob-back/cann

AWP File Maintenance

Maintenance inventory auto reject/detail establishment

Validation of D035K management data

Intensive control code and data delete

DMISA code update

Obligated backorder customer notice

Obligated backorder reply “Want material”

Obligated backorder reply “Does not want material”

ZFB

Items record establish = action

Detail record delete

Master Items record delete

ZFC

Manager designator change

ZFD

Date last asset report change

ZFE

Change requisition exception code

ZFF

Change quantity unit pack

ZFG

Change exception report code

ZFH

Add maintenance repair code Specialized-repair activity routing

identifier

Delete maintenance repair code Specialized-repair activity routing

identifier

ZFI

NSN inquiry

Back order detail inquiry by document number

MIC detail inquiry

Due-in detail inquiry

Master balance management data inquiry

AFH23-123 8 AUGUST 2013 207

Code

D035 Type

Trans Code

(RP 7)

Description

Fund record inquiry

Master balance serviceable balance inquiry

Master balance unserviceable balance inquiry

Master balance suspended (in stock/litigation) balance inquiry

Master balance floating stock inquiry

Master balance WRM authorized inquiry

Master balance stock level detail record inquiry

Supply item or family inquiry

Document number detail due-in record inquiry

Master balance maintenance requirement data inquiry

Project detail inquiry

Project balance inquiry

Supply point balance inquiry

Supply point detail inquiry

MIC balance inquiry

DIOH intransit file inquiry

MIC location inquiry

WRM detail inquiry

DIFM document number inquiry

Master balance location by condition inquiry

Organization table inquiry

AFCS war readiness spares kit detail inquiry

Control-file inquiry

ZFJ

Add to project code table

Establish project detail and transfer asset

Delete from project detail record

Project code table delete

Project code table update

ZFK

Special level indicator and/or special level change - ADD

Special level indicator and/or special level change - CHANGE

Special level indicator and/or special level change - DELETE

Change special level justification

SSC/WSSC level indicator or special level change

ZFL

Manual de-linkage of NSNs

Manual linkage of NSNs

ZFM

Increase in DIOH balance

DIOH transfer between NSNs

Increase DIOH to maintenance balance

Decrease DIOH to maintenance balance

Increase DIOH from maintenance balance

Decrease DIOH from maintenance balance

ZFM

D035A

Division/manager designator code change

208 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

ZFN

File maintenance of floating stock requirement - ADD

File maintenance of floating stock requirement - CHANGE

File maintenance of floating stock requirement - DELETE

Change floating stock function code

Change floating stock date

ZFP

D035A

Priority change on requisitions by SRAN/AFSD

ZFQ

D035A

Back order file interrogation

ZFQ

Add organization record

Change organization record

Delete organization record

ZFR

D035A

Requisition control file interrogation

ZFR

MISTR requirements

ZFS

Automatic shipment code

ZFT

Funds table overlay Expense Operating Budget (EOB)

Funds table increase Expense Operating get (EOB)

Funds table decrease (EOB)

Funds table increase (creditable returns)

Funds-record establish

Funds table increase (cumulative issue)

Funds table overlay (due-outs)

Funds table decrease (creditable returns)

Dollar-limit review

Funds table decrease (cumulative issue)

Overlay current month authorized funds

Overlay current month orders placed funds

Overlay year-to-date authorized funds

Overlay year-to-date orders placed funds

Overlay unfunded requisition

Increase current month orders placed funds

Decrease current month orders placed funds

Increase year-to-date orders placed funds

Decrease year-to-date orders placed funds

Increase or decrease current fiscal year obligated dollars due-out

Increase or decrease prior fiscal year dollars due-out

Increase prior fiscal year dollars issued

Decrease prior fiscal year dollars issued

ZFU

Unit cost change (LP only)

ZFU

D035A

Special requisition control file interrogation

ZFV

Account 09 overlay

ZFV

D035A

Attrition site change by materiel management code/federal supply class

ZFW

Funded requisition control by fund code and percentage

Funded requisition control by fund code and priority

AFH23-123 8 AUGUST 2013 209

Code

D035 Type

Trans Code

(RP 7)

Description

Stock replenishment fund code and priority

ZFX

Due-in cancellation bill available but no Receipt

Due-in cancellation

Due-in cancellation increase for DMISA

Due-in cancellation decrease for DMISA

Due-in cancellation decrease credit DIFM/DOTM

Due-in cancellation increase credit DIFM/DOTM

Due-in cancellation Receipt available but no bill

Due-in cancel. Due-in quantity equal to Receipt or bill quantity but not

equal to each other

ZFX

D035A

Stock control data change

ZFY

D035A

Forced reveled transaction

ZFZ

Budget code change

Warehouse location change

ZG_

Advance bill of lading FM data/bill correction data

ZG6

REPSHIP data correction

ZG8

Establish and update serialized control

ZGD

REPSHIP data

ZGF

REPSHIP follow-up data

ZGH

Inbound shipment discrepancy

ZGH

D035A

Excess history file update transaction

ZGJ

REPSHIP discrepancy data request

ZGK

Misdirected shipment data

ZGL

Request for mode/carrier

ZGM

Inbound transportation received

ZGN

Manual shipment discrepancy reconciliation

ZGO

Shipment cancellation Receipt data

ZGP

Request for completed inbound shipment status

ZGR

Inbound status request

ZGT

Inbound transportation received

ZH_

Inspection data code notice

ZHA

Request for Inventory

ZIV

D035A

Division Assignment Record

ZK_

D035A

Diverted/Direct Shipment

ZL_

D035A

Controlled exception input/output card

ZM_

Prepositioned Material Release Order (RDO)

ZP_

D035A

Contract termination/completion notice

ZQ_

D035A

Diverted/Direction Shipment By SRAN

ZQ2

Document control classified response

ZR_

Prepositioned RDO

ZSC

Depot Supply daily Stock List Change

ZSS

Locally assigned NSN data to DSS

210 AFH23-123 8 AUGUST 2013

Code

D035 Type

Trans Code

(RP 7)

Description

ZVB

D035A

Special back order interrogation by type

ZVP

D035A

Special processing master record interrogation by type

ZZ_

Total number of transaction records

2.17. Excess Transaction Status Code.

2.17.1. Purpose. Indicates either a reject or the action status and other information on an

excess report and related documentation from the DLA/GSA and the national inventory

control point (NICP). The S series rejects excess transactions. The T series gives information

about the action status of excess transactions. Also, see DoD 4100.39-M.

Table 2.119. Excess Status Codes.

Code

Explanation/Processing Action

EXPLANATION: Rejected. If appropriate, resubmit with exception information as

required by the instructions distributed separately by ICP. Assign a new document

number if a new report is submitted.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I107 management notice and

deletes the detail. If re-reporting is required, process FEX with TEX code C and load

EEC code 6 to item record, if applicable. If no detail is found, no action is taken on the

input.

EXPLANATION: Rejected. Report garbled, incomplete. Corrective actions cannot be

determined. Review contents; correct and resubmit if appropriate. Assign a new

document number if a new report is submitted. Also provided in response to

MILSBILLS (DIC) FTP, Follow-up for Credit. Indicates the supply source has no

matching document on file. Research, correct, and resubmit, if appropriate. If the

transaction is valid, then contact the Materiel Returns POC through the DLA Customer

Support Network, 1-877-DLA-CALL (1-877-352-2255).

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer flags the item record for releveling, creates a

TTPC 5U transaction history, and deletes the detail. If no detail is found, no action is

taken on the input.

EXPLANATION: Rejected. ICP of the reported item cannot be determined. Research

records and, if applicable, resubmit citing correct NSN. (Assign a new document

number if a new excess report is submitted). If NSN is GSA managed, item is non-

stocked; disposition is authorized under local directives. (Use to reject invalid

FTE/FTP transactions). (Use on FTR).

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I043 management notice and

deletes the detail. If no detail is found, no action is taken on the input.

EXPLANATION: Rejected. NSN is not identifiable. Corrective action cannot be

AFH23-123 8 AUGUST 2013 211

determined. Review correct and resubmit, if appropriate. (Assign a new document

number if a new excess report is submitted.) (Use to reject invalid FTE/FTF

transactions.) (Use on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is not found, the computer outputs an I044 management notice and

deletes the detail. If no detail is found, no action is taken on the input.

EXPLANATION: FTL/FTM transaction received by the ICP identified in positions 4-

6. FTL/FTM does not match a report of excess at the ICP or the NSN in FTL/FTM

cannot be identified. Review, correct, and resubmit if appropriate. (Used on FTR)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I044 management notice and

deletes the detail. If no detail is found, no action is taken on the input.

EXPLANATION: Rejected. The item is not in the authorized condition to be reported

or the condition code cannot be identified. The materiel should be screened for correct

condition and a new FTE submitted. If the item is not reportable, it should be disposed

of according to current procedures. If a new excess report is submitted, assign a new

document number.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I108 management notice and

deletes the detail. If no detail is found, no action is taken on the input. If DLADS

action is still required, process the TRM with an R in position 80.

EXPLANATION: Rejected. This transaction is a duplicate of a previously submitted

FTE.

PROCESSING ACTION: This code indicates a duplicate report of excess. No action is

taken on this input.

EXPLANATION: Rejected. The unit of issue is incorrect and cannot be converted or

corrected. Assign a new document number if a new excess report is submitted.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs a I041 management notice and

deletes the detail. If no detail is found, no action is taken on the input.

EXPLANATION: Rejected. The signal code is incorrect.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer flags the item record for releveling, creates a

TTPC 5U transaction history, and deletes the detail. If no detail is found, no action is

taken on the input.

EXPLANATION: Rejected. The signal code requires a compatible fund code. Assign

a new document number if a new excess report is submitted. PROCESSING ACTION:

Processing is the same as for status code SJ.

EXPLANATION: Rejected. The dollar value of the reported excess is less than the

minimum allowed by current instructions. Assign a new document number if a new

212 AFH23-123 8 AUGUST 2013

excess report is submitted.

PROCESSING ACTION: Processing is the same as for status code SJ. If DLADS

action is still required, process the TRM with an R in position 80.

EXPLANATION: Rejected. The stock balance indicates that disposal action is

appropriate. However, the item is in the process of migrating, so further action is

postponed until the date contained in positions 70-73 arrives. If the item is still in

excess position after that date, resubmit to the appropriate item manager. Assign a new

document number if a new excess report is submitted.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer updates the follow-up date field with the

date in positions 70-73 of the input FTR. An FTR/SM flag is also placed in the

FTR/SM flag field of the excess detail. If the date is less than the current Julian date,

the follow-up program deletes the excess detail and flags the item record for

releveling, if required. If no detail is found, an FTC is output to cancel the excess

report.

EXPLANATION: Rejected. The materiel reported is not authorized for return. (Used

on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I148 management notice and

deletes the detail. If no detail is found, no action is taken on this input. If DLADS

action is still required, process the TRM with an R in position 80.

EXPLANATION: Rejected. The reported NSN is a master item number (that is, all

makes and models) used for reference purposes only. (Used on FTR.)

PROCESSING ACTION: Review the records and resubmit with a new document

number, citing the appropriate NSN for the specific item being reported.

EXPLANATION: Creditable return. Credit will be granted for the quantity indicated

in positions 25-28. Ship materiel to the activity indicated in positions 54-56. (Used on

FTR.) Note: The quantity shipped is the serviceable balance minus the requisition

objective, but it cannot be greater than the input quantity.

PROCESSING ACTION: The computer directs the shipment of property with

reimbursement, outputs a reimbursable shipment, creates TTPC 1A/3S and 2H

transaction histories, creates a shipped-not-credited detail, and outputs shipment

suspense (SSC). DD Form 1348-1A will be output on the appropriate warehouse

terminal. The computer also attempts to locate the corresponding excess detail. If the

detail is found and the suffix is blank, the excess detail is deleted. If the suffix code is

not blank, the quantity shipped is subtracted from the excess detail and the result, if

positive, remains on file. Otherwise, the detail is deleted. If the detail is not found, an

FTC is output to cancel the reported excess.

EXPLANATION: Non-creditable return. Return the quantity indicated in positions

AFH23-123 8 AUGUST 2013 213

25-29 to the activity in positions 54-56. (Used on FTR or FT6.) The quantity shipped

is the serviceable balance minus the group total requirement, but the quantity shipped

cannot be greater than the input quantity.

PROCESSING ACTION: The computer directs the shipment of property with no

reimbursement, creates a shipment suspense detail, and outputs an SSC. The computer

also attempts to locate the corresponding excess detail. If an excess detail is located

and the requisition objectives is not zero, or the cumulative recurring demand is not

zero and the DATE-SPC- ASSIGNED is less than 730 days, an FTC will be output

and the excess report detail will be deleted from the field. (See note.) If a detail is

found and the suffix code is blank, the excess detail is deleted and a shipping

document is output on the appropriate warehouse terminal. If the suffix code is not

blank, the input quantity is subtracted from the excess detail and the remainder, if

positive, is written back on file. Otherwise, the detail is deleted. If no detail is found,

an FTC is output to cancel the reported excess. Note: For budget code 8 (XB3, XF3)

and budget code 9 (XB3 and NF1 - IEX 3, 6, E, K), the retention criteria will be 365

days for mission impact code of 3, 4, or blank. These criteria are based on the DATE-

SPC-ASSIGNED date. MIC 1 and 2 assets will use 730 days (two years) from the

DATE-SPC-ASSIGNED date to determine the retention criteria.

EXPLANATION: Not returnable. The quantity indicated in positions 25-29 is in

excess of the authorized retention levels. Further processing must proceed according to

appropriate service regulations. (Used on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer performs requirements computation to

determine the current inventory position for the entire ISG. If the on-hand serviceable

balance is considered total excess, and if all the processing edits and conditions

required for serviceable transfers are, the input quantity is transferred to DLADS. If

the detail is not found, the input is ignored. Note: See AFH 23-123, Vol 2, Pt 1, Ch 6

for additional processing actions for excess status code TC. The area covers the logic

used for Materiel Returns FTR inputs when shipment action is authorized to transfer

items to DLADS. It applies to items that are budget 9.

EXPLANATION: Not returnable. 1) Special instructions for disposition are stated in

the remarks field (continued on the reverse side). In this case, the status output will be

submitted. Code TD will not be used when other status codes have been established to

communicate applicable status. 2) For reasons of security or due to space limitations,

instructions must be provided by separate communication. The communication will

refer to the specific document number. When separate communication is to be used

and this status code is provided, the remarks block will be blank. (Used on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer outputs an I039 management notice. If no

detail is found, the computer outputs an FTC to cancel the excess. If DLADS action is

still required, process the TRM with an R in position 80.

EXPLANATION: Materiel required for lateral redistribution (Used on FTR.). TE is

214 AFH23-123 8 AUGUST 2013

an intra-Air Force excess transaction code.

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the computer deletes the detail and no further action is

taken. If no detail is found, no action is taken on the input.

EXPLANATION: Materiel received. The status is being investigated. (Used on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding

shipped-not-credited detail for the input document number and suffix code. If the

detail is found, the computer updates the date shipped field to reflect the current Julian

date plus 30 days. This action prevents follow-up for 30 days. If no detail is found, no

action is taken on the input.

EXPLANATION: Material required for lateral redistribution A4_referral(s) will

follow, containing NSN and/or unit of issue as changed and as indicated in positions 8-

22 and/or positions 23-23. (Used on FTR.)

PROCESSING ACTION: Examine unit of issue and quantity fields for possible

changes prior to Receipt of referral order(s).

EXPLANATION: Credit will be granted for the quantity in positions 25-28. The NSN

and/or unit of issue are changed as shown in positions 8-22 and/or 23-23. The quantity

field (25-29) is adjusted as required. Examine the unit of issue and quantity field for

possible changes. Ship materiel to the activity in positions 54-56. (Used on FTR or

FT6.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the input NSN is matched to the excess detail NSN. If the

NSNs are not equal, an I040 management notice is output. If the NSNs are equal, the

retail supply system converts the excess status code TA, but processes the transaction

as if the excess status code is TH. If the item record unit of issue and the input unit of

issue are not equal, a 329 reject is output. After taking corrective action as indicated by

reject 329, the input must be reprocessed. If no detail is found, an FTC is output to

cancel the excess report.

EXPLANATION: Non-creditable return. The NSN and/or unit of issue have been

changed as shown in positions 8-22 and/or positions 23-23. Examine the unit of issue

and quantity fields for possible changes. Return the quantity indicated in positions 25-

29 to the activity indicated in positions 54-56. (Used on FTR or FT6.)

PROCESSING ACTION: Edits are the same as those for status code TH, while

processing is the same as that for status code TB.

EXPLANATION: Not returnable. The NSN and/or unit of issue have been changed as

shown in positions 8-22 and/or positions 23-23. The quantity indicated in positions 25-

29 is in excess of authorized retention levels. Examine the unit of issue and quantity

field for possible changes. Further processing must proceed according to appropriate

service regulations. (Used on FTR.)

PROCESSING ACTION: Edits are the same as those for status code TH, while

AFH23-123 8 AUGUST 2013 215

processing is the same as that for status code TC. If DLADS action is still required,

process the TRM with an R in position 80.

EXPLANATION: Materiel received. No credit allowed because the item received was

other than that authorized for return. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10-M.

EXPLANATION: Materiel received. No credit or reduced credit is allowed since the

condition received was less than reported. The condition of the materiel received is

indicated in position 71. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Materiel received. Credit is authorized for quantity in positions 25-

28. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Materiel not received within the prescribed time period. Credit

authorization is cancelled. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Materiel received. Non-creditable return as indicated in the reply to

the report of excess. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Your FTF received and in process. A reply will be provided by the

date indicated in positions 70-73. (Used on FTD.)

PROCESSING ACTION: The computer attempts to locate the corresponding excess

detail. If the detail is found, the follow-up date field is updated with the date contained

in positions 70-73 of the input FTD. If no detail is found, an FTC is output to cancel

the excess report.

EXPLANATION: Materiel received and in process of inspection and classification.

FTZ will be provided upon completion. (Used on FTR.)

PROCESSING ACTION: The computer attempts to locate the corresponding

shipped-not-credited detail for the input document number and suffix code. If the

detail is found, the date shipped field is updated with the current Julian date plus 15

days. If no detail is found, no action is taken on the input.

EXPLANATION: Materiel not received. (Used on FTR and FTB.)

PROCESSING ACTION: The computer provides an I042 management notice for

external actions as indicated by this management notice.

EXPLANATION: Materiel not received within the required time period. Non-

creditable return authorization is cancelled. (Used on FTZ.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Credit action in process. A financial transaction is forthcoming.

216 AFH23-123 8 AUGUST 2013

(Used on FTB.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: Financial transaction accomplished. The bill number of the credit

transaction appears in positions 76-80. (Used on FTB.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: FTC generated on the cited document number indicated that no

credit was authorized for return. (Used on FTB.)

PROCESSING ACTION: See DFAS-DE 7077.10M.

EXPLANATION: FTE has been routed to the activity indicated in positions 67-69 by

the DASS facility identified in positions 4-6. (Used on FTQ.) The FSC on the item

record and all details are changed to FSC in positions 8-11.

PROCESSING ACTION: The retail supply system attempts to locate the

corresponding excess detail. If the detail is found, the reported-to routing identifier is

updated with the routing identifier code contained in positions 67-69 of the input FTQ.

A SNUD inquiry is also output. If the detail is not found, an FTC is output to cancel

the excess report.

EXPLANATION: FTM has been received, but the materiel has not been received.

Ship materiel, initiate tracer action, or submit FTC, as appropriate. (Used on FT6.)

Note: An FTC is submitted only if research determines that property has been lost in

shipment.

PROCESSING ACTION: The computer provides an I147 management notice.

Follow-up to Transportation or initiate tracer action. Make certain that an FTM citing

updated shipping information, or the original shipping data (when no update is

applicable), is prepared and provided to the ICP within 30 days after the FT6 was

transmitted. This action is required to ensure that credit on the return is not lost.

EXPLANATION: Materiel not returnable. The quantity indicated in positions 25-29

is excess IPE and must be reported to Industrial Machinery Services (IMS) (SE 4300).

(Used on FTR.)

PROCESSING ACTION: This code is assigned by AFMC to identify service excess

managed by the IMS. Upon input, an attempt is made to locate the corresponding

excess detail. If the detail is found, it is deleted and a reject 343 output. If the detail is

not found, no action is taken on the input.

EXPLANATION: Your FTE document has been routed to the activity indicated in

positions 67-69. Forward all future documents to that activity. (Used on FTR.)

PROCESSING ACTION: Processing actions are the same as for advice code TZ with

the exception that the input is an FTR and was initiated by the ICP.

EXPLANATION: The FSC has been changed by the ICP identified in positions 4-6.

(Used on FTR.)

AFH23-123 8 AUGUST 2013 217

PROCESSING ACTION: This is an FTR initiated by the ICP. Attempt to locate the

corresponding excess detail. If the detail is found, an automatic program interface with

the file maintenance program changes the excess details item records and all details to

the new NSN. If the detail is not found, no action is taken on the input.

2.18. Level Justification Code.

2.18.1. Purpose. Identifies the reason for or justifies the loading of a special level. This code

is loaded to the special level detail.

Table 2.120. Level Justification Code (LJC).

Code

Definition/Restraints

Notes

Life of System Stock (LSS) Item. LJC 0 may never be manually assigned to

firm retail supply systems ASLs. However, an appropriate LJC can be

internally changed on firm adjusted levels until such time the level is no

longer effective. For example, ISSL ASLs. After the original levels expire,

LJC 0 may be assigned for retention of assets. Additionally, LJC 0 may be

assigned with any ERRCD.

Note 1

Contingency Support Standby Item. This category is restricted to essential

support systems, such as fuel dispensing equipment, runway barriers/lighting,

power generators, air traffic control and communications, etc. LJC 1 may be

assigned with any ERRCD.

Stocks for Electronic Asset Control Center (EACC). LJC 2 may be assigned

with any ERRCD.

Stocks for the AMC Forward Supply System. LJC 3 may be assigned with

any ERRCD.

Flight Safety Items. LJC 4 may be assigned only to non-HQ AFMC managed

items with any ERRCD. For HQ AFMC managed items, LJC 4 can be

assigned with only ERRCD XF3 or XB3.

Seasonal Item. LJC 5 is assigned to items which do not meet the criteria for

LJC 1 and which are required on a seasonal basis. LJC 5 may be assigned

with any ERRCD.

Health and Welfare Items. LJC 6 is not applicable to HQ AFMC managed

items. LJC 6 may be assigned with any ERRCD to non-HQ AFMC managed

items.

Insufficient Storage Facility. LJC 7 applies only to maximum/fixed levels.

LJC 7 may be assigned with any ERRCD.

Directed by HQ AFMC (ICP)/USAF/MAJCOM/FOA. Applicable to firm

adjusted level details only, LJC 8 may be assigned with any ERRCD.

ISSL. LJC A may be assigned with any ERRCD.

Individual Equipment Items and Warranted Tools. LJC B may be assigned to

non-HQ AFMC managed items with any ERRCD. HQ AFMC managed

items are restricted to ERRCD XF3, XB3, or N(x)(x).

Program Phase Up/Phase Down. LJC C may be assigned with any ERRCD.

218 AFH23-123 8 AUGUST 2013

Spares for Support of CEM/RADAR/CRYPTO/Training Devices/Automatic

Test Equipment and RDT&E Test Operations/Functions. LJC D applies to

ERRCD XD*, XF3, or XB3.

Office Equipment. LJC E may be assigned to any ERRCD ND* or NF*

items.

All Other Base-Initiated Adjusted Levels. LJC G may be assigned to non-HQ

AFMC managed items with any ERRCD. HQ AFMC managed items are

restricted to ERRCD XF3, XB3, or N**.

Spares required to maintain the integrity of matched sets or to complete

buildup assemblies, such as aircraft wheels, control surfaces, etc. LJC H may

be assigned only to HQ AFMC managed items with ERRCD XD*.

Spares for support of rescue and recovery missions. LJC J may be assigned

with ERRCD XD*, XF3, or XB3.

Mission related support for FAD I units/missions. LJC K may be assigned

only to HQ AFMC managed items with ERRCD XD*.

Note 2

Mission related support for FAD II or III units for support of designated

projects assigned specific project codes. LJC L may be assigned only to HQ

AFMC managed items with ERRCD XD*. Must contain an authorized

project code.

Mission related support for FAD II or III units for spares for mission support

kits when normal base stocks are inadequate to support both a deployment

and normal base missions. LJC M may be assigned only to HQ AFMC

managed items with ERRCD XD*.

Note 2

FAD IV and V units may negotiate for adjusted levels other than LJC 0

through J or P through U only if stocks are required in support of higher

priority missions (FAD I - III) and fall under the provisions of LJC K, L, or

M. Under these circumstances, assign LJC N. LJC N may be assigned only to

HQ AFMC managed items with ERRCD XD*.

Note 2

Spares peculiar to systems operated by a single command and deployed to a

limited number of locations. Under these circumstances, the operating

command and SM/MM may jointly decide that deployment of spares to the

principal operating locations is the most effective method of providing

support. Adjusted levels may be negotiated by the base and the SM/MM as

necessary to implement such a decision. These negotiated levels will be

assigned LJC P. LJC P may be assigned with ERRCD, XD*, XF3, or XB3.

Negotiation of adjusted levels not authorized by any other LJC requires

specific approval by AF/A4LM. Only HQ AFMC managed items having

ERRCD XD* are covered by this paragraph. Requests for the authority to

negotiate as provided by LJC R are forwarded through HQ AFMC for review

and comment prior to consideration by HQ USAF. HQ USAF approval

authorizes negotiation only. It does NOT grant the authority to stock specific

items or quantities. As a minimum, the requests for the authority to negotiate

must indicate the mission, condition, and situation to be supported, the

approximate number of items and estimated dollar value for which negotiated

levels will be requested. LJC R may be assigned to HQ AFMC managed

items with ERRCD XD*.

AFH23-123 8 AUGUST 2013 219

Base initiated adjusted levels for ERRCD XD* which do not affect the stock

level, as when a minimum level is less than the demand level. The level of

approval code is always B; the type of adjusted level code is always C. LJC S

may be assigned only to HQ AFMC managed items with ERRCD XD*.

ISSL adjusted levels which will become Life of Systems Stock (LSS). LJC T

may be assigned with any ERRCD.

Bare Base Support Items. LJC U may be assigned with any ERRCD.

Mission support kits to support recurring exercises and deployments of a unit

not authorized a MRSP. LJC V may be assigned with any ERRCD.

Notes:

1. The adjusted level detail must always be memo.

2. LJC codes K through N can be assigned only when no other LJC applies.

2.19. Status/Cancellation Justification Code/Phrase.

2.19.1. Purpose. Provides a means for identifying status codes on management notices that

result from status processing. The phrase provides information or explains why a due-in or

due-out was canceled. See DLM 4000.25-1.

Table 2.121. Intra-Air Force Status Codes.

Code

Phrase/Explanation

Not used.

Rejected. Uncommitted Military Assistance Program (MAP) value is not

large enough to meet the requirement. See management notice F424 for

more information.

Rejected. MAP line cutoff or suspended status. See management notice F425

for more information.

Rejected. Requisition submitted against an AFMC MAP Data Center

controlled program line. See management notice F426 for more information.

Rejected. MAP requisition was submitted to the wrong supply source.

Requirement is an Army, Navy, or GSA item.

Processing: Check the correct source of supply and submit a new requisition

with new document number and current Julian date to the appropriate

service logistical control office or procure the materiel locally. See

management notice F446 for more information.

Rejected. Foreign Military Sales (FMS) cooperative logistics or open and

requisition type case criteria do not authorize the requisitioning of this item.

Note: Applies to equipment items assigned ERRC code S or U. See

management notice F447 for more information.

MAP record control number (RCN) or program year, or both, has been

changed. The requisition has been sent to the activity indicated in positions

67-69.

Processing: Change the supply source in positions 67-69 on your

requisition.

Reject. A SMAG item requisitioned against reparable return line (generic

code A9R) and uncommitted program availability generic code A9C is

220 AFH23-123 8 AUGUST 2013

insufficient to process requisition. See management notice F448 for more

information.

Not used.

HQ AFMC will authorize base funds to buy the item locally (even though

HQ AFMC has the responsibility to procure the item). FA status does not

apply to requisitions from overseas activities, requisitions with advice code

2A, or other requisitions unless the requisitioning activity has agreed to

accept responsibility for local purchase (Part I). See management notice

F411 for more information.

Canceled. The requisition has been canceled. A report of serviceable excess

(FTE) transaction has been received for item currently requisitioned.

The follow-up on materiel release order (MRO) or redistribution order

(RDO) has not confirmed or denied shipment.

Processing: Confirm with the MRO/RDO release point to confirm shipment.

If the requirement still exists, submit a new requisition with a new document

number and current Julian date. See management notice F412 for more

information.

Not used.

Rejected. The item is stock listed as non-published and not authorized for

requisition, stockage, or issue. REX code 1 assigned.

Processing: If the customer still requires the item, manually requisition it by

message or letter with a new document number and current Julian date..

Include a full justification for reactivating the item and complete information

about how the item will be used. See management notice F429 for more

information.

Rejected. No published or computer disseminated NSN list authorizes Air

Force activities to requisition this item. REX code 1 assigned.

Processing: Check for errors on the submitted requisition. If the NSN is

correct and the requirement exists, manually requisition the item with a new

document number and current Julian date by message or letter. Provide the

new requisition by message or letter. Provide data about the source of the

NSN and complete information about how the item will be used. See

management notice F406 for more information.

Not used.

Denied. Requisitioning action was denied when the materiel release order

(MRO) or redistribution order (RDO) was first processed. MRO/RDO denial

information was previously furnished. Review your records before

reinstating supply action. See management notice F428 for more

information.

Canceled. The requisitioning activity failed to reply to a request and

subsequent follow-up for additional information necessary for processing the

requisition. See management notice F430 for more information.

Rejected. Item requisitioned is an Insurance item not authorized for stock at

base level. REX code 1 assigned. This status will only be provided when

AFH23-123 8 AUGUST 2013 221

priority 09-15 requisitions are received at the source of supply without

complete written justification.

Processing: If the item is still required, submit a manual requisition with a

new document number and current Julian date by either message or letter.

Provide complete justification on why the item is needed for stock. See

management notice F431 for more information.

Note: Priority 01-08 requisitions will not be rejected with FL status since

priority requisitions indicate immediate requirements.

Rejected. Depot overhaul item. REX code 1 assigned.

Processing: If the item is still required, submit a manual requisition with a

new document number and current Julian date by message or letter. Provide

complete justification for the requirement. See management notice F432 for

more information.

Rejected. Replacement type item. REX code 1 assigned.

Processing: Review the authorization. If an EAID requirement exists,

submit a new requisition with a new document number and current Julian

date and the correct advice code. See management notice F433 for more

information.

Rejected. Incomplete or invalid T.O. reference. REX code 1 assigned.

Processing: First determine if T.O. reference is valid. If valid, ensure the

T.O. reference is loaded in the nomenclature field correctly for the part

number. If not, change the nomenclature with an FNL transaction and submit

a new requisition with a new document number and current Julian date with

document identifier code A0B/A02. If the T.O. reference is valid and the

nomenclature field is correct, submit a new requisition with a new document

and current Julian date on DD Form 1348-6, citing the complete T.O.

reference, end item identification, etc. See management notice F451 for more

information.

Rejected. Major command has agreed to provide spares support for the

requested item. REX code 1 assigned.

Processing: Submit a new requisition with a new document number and

current Julian date on DD Form 1348-6 to the major command, including

what the item will be used for. See management notice F454 for more

information.

Change in fund and/or signal code. The requisition has been routed as

necessary to the correct source of supply. Requisitions have been changed as

followed:

a. Status Transactions. If DLATS corrected and rerouted the requisition, the

DIC will be AE9. If an ALC corrected and rerouted the requisition, the DIC

will be AE1 or AE2.

b. NSN. If an ALC changed the fund code and rerouted the requisition, an

NSN has been found on which the Air Force is not a recorded user. The NSN

found has been screened to see it meets technical requirements for AF use

and can replace the part number originally submitted. Action is being

initiated to record the Air Force as a user on the NSN. Appropriate changes

have been made in Signal and Fund code (positions 51-53), and the Source

222 AFH23-123 8 AUGUST 2013

of Supply (positions 67-69) of the requisition.

Canceled. Invalid MICAP requirement. See management notice F413 for

more information.

Canceled. The quantity released has been adjusted to the unit pack quantity.

Processing: If additional materiel is still required, submit a new requisition

with a new document and a current Julian date for unit pack quantities.

Request the exact quantity required using advice code 2D as necessary.

Suffix code changed. The status quantity previously assigned to the

requisition in position 44 has been deleted and reduced by the quantity in

positions 25-29. Additional status and suffix codes will be assigned if

necessary.

Rejected. The item has not been procured for stock (items with provisioning

source code (PSC) U, X, X1, X1D, 2X2, or X2D). REX code 1 assigned.

Processing: If the provisioning source code (PSC) entered in positions 67-69

of the status (AE*) transaction is incorrect, submit a new requisition with a

new document number and current Julian date on DD Form 1348-6. Include

a justification to change the PSC code so the item can be stocked if required.

If the PSC is correct, submit a new requisition with a new document number

and current Julian date for the Next Higher Assembly (NHA). See

management notice F452 for more information.

Rejected. The item must be reported as work stoppage according. Note:

This code applies to AFMC contractors only.

Rejected. Item has been assigned Provisioning Source Code A. Parts

required to make the assembly are listed in the Technical Order (TO).

REX code 1 assigned.

Processing: Submit a new requisition with a new document number and

current Julian date for the required parts. Note: The PSC A item record

should be deleted. See management notice F453 for more information.

Rejected. The part number requisitioned is not the preferred item, and has

been related to another part number with an assigned NSN which is not used

by the Air Force. AFMC IM has initiated catalog action to register the Air

Force as a user.

Processing: If the part number requisitioned is not available, submit a new

requisition with a new document number and a current Julian date using the

NSN (positions 8-22) and routing identifier (positions 67-69) identified on

the status (AE*) transaction.

Canceled. The requisition has been canceled because requisitioned items

changed from non-marginal analysis to marginal analysis. See management

notice F455 for more information.

Canceled. The Communications Security (COMSEC) item requisitioned was

held in BB status for 30 days waiting for the Air Force Equipment

Management System (AFEMS) to be updated with an authorization for the

item. The requisition was canceled because AFEMS did not receive the

authorization from your base.

Processing: If the item is still required, submit a new requisition with a new

document number and a current Julian date. See management notice F410

AFH23-123 8 AUGUST 2013 223

for more information.

2.19.2. Intra-Base Status Codes. The following status codes will be used for retail

Materiel Management Activity intra-base transactions only and will not be used in off-base

MILSTRIP requisitions.

Table 2.122. Intra-Base Status Codes.

Code

Phrase/Explanation

Base Contracting uses this code to indicate that items have been delivered to

the pier (port of embarkation).

Inspection uses this code to identify delayed local purchase Receipts that

contain discrepancies.

Cancellation of CE BEAMS due-out.

Applies to overseas Standard Procurement System (SPS) activities only.

Foreign Service Procurement Determination (FSPD). To have procurement

action completed, the requesting organization must provide justification. See

management notice F467 for more information.

Procurement action cannot be taken until a valid description is provided to

Contracting. See management notice F468 for more information.

Procurement action cannot be taken until additional data description is

provided. See management notice F469 for more information.

The due-in was cancelled as the result of an automatic sourcing decision by

ES-S. A new due-in with a lateral source was created by ES-S to fulfill the

requirement. This status code will not be used on manual inputs for any

reason. .

A cancellation has been generated offline to correct a due-in or due-out

detail for Receipt or due-out release processing. See management notice

F456 for more information.

The due-in was canceled as the result of three follow-ups with no response.

The due-in is deleted on the fourth follow-up. Also used for cancellation of

due-in without source of supply status confirmation.

Reserved for internal system control. Assigned to claims receivable detail to

identify shipment apparently lost in parcel post shipment. Assigned by

Accounting and Finance (A&F) programs.

Reserved for internal system control. Assigned to claims receivable detail to

identify shipment apparently lost in transportation channels. Assigned by

A&F programs.

This code applies to Prepositioned Materiel Receipt (PPMR) reversal action

by initiating source. These PPMR inputs will be internally reformatted into

MILSTRIP cancellations AE1/ZA and processed through status programs.

The due-out has been canceled for lack of funds. Program generated.

The customer has initiated a due-out cancellation request (AC1) to the source

of supply through a REC TEX E input. Due-out canceled.

Releveling programs have generated a requisition cancellation request to the

source of supply.

Contracting cannot buy the item because the description of the item is

224 AFH23-123 8 AUGUST 2013

incomplete. See management notice I963 for more information.

LRS/Materiel Management Activity has canceled the request before

procurement.

Item permanently not available from Base Contracting. REX code 1

assigned. REX code 2 will automatically be assigned at overseas bases,

except bases in Alaska. See management notice I964 for more information.

The item is temporarily not available from Base Contracting. REX code 1

assigned. See management notice I964 for more information.

Contract canceled by mutual agreement at the Air Force's request.

Contract unilaterally canceled by the Air Force.

Contract canceled by mutual agreement at the vendor's request.

Contract unilaterally canceled by vendor due to failure to perform.

Cancellation of a repair and return due-in because the repair activity was not

able to repair the item. See management notice F450 for more information.

Due-out cancellation of an obligated due-out.

The quantity in positions 25-29 has been canceled.

The due-out was canceled through the S04 bench stock semiannual review.

Canceled. The extended dollar value is greater than the maximum limit of a

federal supply schedule. Requisition from appropriate GSA region.

The due-out has been canceled through the daily or weekly review of due-

outs.

The due-out has been canceled through the monthly or quarterly validation

of due-outs.

The due-out has been canceled through the aircraft records validation

required by AFI 21-101.

The Awaiting Parts (AWP) due-out has been canceled because the end item

has been turned in with Maintenance Action Taken Code (MATC) 4 (Not

Reparable This Station (NRTS) due to lack of parts).

Canceled. This requisition's dollar value exceeds the limitation for

commodity assignment that overseas bases can purchase. Prepare an offline

requisition with a new document number and current Julian date to the

source of supply assigned responsibility for the commodity (GSA, DLA, or

the applicable AF item manager).

Local Purchase Items Only. Requisition held in suspense awaiting additional

obligation authority. See Stock Fund Manager to obtain additional obligation

authority.

Follow-up Counter. Assigned by the retail supply system to record follow-up

action on due-in details without status. The counter begins with “99” and

decreases by one each time another follow-up transaction is created. For

example, 96 would represent four follow-up transactions.

2.20. Urgency Justification Code.

2.20.1. Purpose. Indicates on SBSS issue requests the urgency of need and the type of

requirement (that is, the justification). The first position will contain the URGENCY OF

NEED DESIGNATOR (UND).

AFH23-123 8 AUGUST 2013 225

Table 2.123. Urgency Justification Code (UJC).

Cond

Description

MICAP

UND/UJC

MICAP

Condition

Code

Standard

UJC

Remarks

NMCS

Aerospace vehicle

not mission capable

supply (includes

ICBM)

AA -- --

NMCS

(Vehicles)

Vehicle Dead-lined

(inoperative) for

NMCS

AF BF CF

PMCS

Aerospace vehicle

partial mission

capable supply

(includes ICBM)

AA -- --

Battle damage

AA -- --

ROCP

Radar out of

commission for parts

(equipment out of

commission)

AC BC CC

ROLP

Radar out of

commission for parts

(equipment operating

in limited or

restricted capacity)

AC BC CC

NAIOP

Navigational aids

inoperative for parts

(equipment out of

commission)

AD BD CD

NAILP

Navigational aids

inoperative for parts

(equipment operating

in a limited or

restricted capacity)

AD BD CD

CCMEIP

Communications/cry

pto/ meteorological

equipment

inoperative for parts

(includes L systems)

(equipment out of

commission)

AE BE CE

CCMEIP

Communications/cry

pto/ meteorological

equipment

inoperative for parts

AE BE CE

226 AFH23-123 8 AUGUST 2013

(includes L systems)

(equipment operative

in limited or

restricted capacity)

PMCS

P-15 fire fighting

vehicle partial

mission capable

supply

AF BF CF

AGEOCP

Aerospace ground

equipment out of

commission for parts

(includes an

inoperative test

station segment if

required to repair an

essential asset listed

in the command

Minimum Essential

Subsystem Listing

(MESL))

AG BG CG

AGEOLP

Aerospace ground

equipment out of

commission for parts

(equipment operating

in limited or

restricted capacity)

AG BG CG

ECM

Electronic warfare

pod inoperative or

missile or drone not

mission capable

supply (excludes

ICBM)

AH BH CH

MUNITIO

Aerospace munitions

not mission capable

supply

AJ BJ --

Industrial/production

in repair,

modification, or

manufacture of

primary weapons,

equipment, or

supplies, having a

work stoppage due to

lack of materiel

AK BK --

Note 1

VRP

Vital base real

AL BL CL

AFH23-123 8 AUGUST 2013 227

property facility

inoperative (includes

missile RPIE, fuels

laboratory and

servicing facilities)

ENG

NMCS

Aerospace engine

not mission capable

supply

AM BM

RDTP

Research/developme

nt/test engineering

test project stopped

for supplies

AN BN CN

PMEL

Parts required for

repair of non-

MICAP reportable

items by precision

measurement

equipment

laboratories

AO BO CO

NMCS

MICAP reportable

precision

measurement

equipment

inoperative for parts

(equipment out of

commission)

AO BO CO

PMCS

MICAP reportable

precision

measurement

equipment

inoperative for parts

(equipment operating

in a limited or

restricted capacity)

AO BO CO

TDIOP

Training equipment

trainer cannot be

used to perform any

degree of its

designated training

objective

AP BP CP

TDILP

Training equipment

trainer can be used

but is not capable of

performing all of the

command training

objectives due to one

AP BP CP

228 AFH23-123 8 AUGUST 2013

or more designed

capabilities being

inoperative

Delayed discrepancy

entry records

-- BQ CQ

AWP

Materiel required to

repair unserviceable

recoverable assets in

the repair cycle that

need parts to return

them to a serviceable

condition

AR BR --

HWM

Materiel required to

maintain health,

welfare, morale or

supported personnel

-- BS CS

WRM

Mobility kit,

mobility equipment

shortages, war

consumables

inviolate level,

Harvest Eagle

replacement

requirements,

LOGDET Mobility

requirements

-- BT CT

Note 2

TCTO

Materiel required to

comply with time

change/time

compliance technical

orders (TOs)s

AU BU CU

MEE

Initial/replacement

of controlled mission

equipment (including

SPRAM

requirements) and

station set, and

housekeeping set

items

AV BV CV

Note 3

WOR

Work order

requirement not

otherwise described

AW BW

EAID

Initial/replacement

of EAID shortages

not otherwise

described

-- -- CX

AFH23-123 8 AUGUST 2013 229

NAIRS

MICAP reportable

airborne image

recording and

support equipment

AY BY --

PMCS

MICAP reportable

airborne image

recording and

support equipment

partial mission

capable

AY BY --

HPMSK

Initial or replacement

requirements in

support of high

priority mission

support kits (MRSP

details containing

type WRM spares

code F). This UJC

will be assigned by

the retail supply

system as

appropriate.

-- BT --

IJC

All requirements not

otherwise described

AZ BZ CZ

Disease or calamity:

Medical disaster

relief supplies or

equipment to prolong

life in case of critical

injury, fatal disease,

or calamity

AZ -- --

Note 4

EIC

Organizational

clothing to provide a

minimum of

essential clothing to

an individual

-- BZ --

2.21. Screen Name/Number Index.

2.21.1. Purpose. To provide the name and number for each screen format. Almost all SBSS

legacy transactions can be submitted through ES-S using simple web based GUI screens.

This transaction processing capability allows authorized users to process transactions against

one or more SBSS accounts without having to sign-on to each account separately. See ES-S

User’s Manual. Note: A screen feature exists on almost all of the screens to bring input

data back on the screen after input. This feature is available whether the transaction processes

or rejects. Position cursor at the top of the screen where the screen number is shown (i.e.,

230 AFH23-123 8 AUGUST 2013

/083) and simply replace the slash (/) with an ‘R’ (i.e., R083). Then enter the data to be

reprocessed. This is particularly useful when multiple inputs must be processed.

Table 2.124. Screen Name/Number Index.

DIC/TRIC Screen Call

Name

Screen Call Number

1AACHNG

182

1AALOD

181

1AM

489

1AP

231

1APNAEW

230

1AQ

503

1BS

082

1CK

465

1CW01 thru 1CW27

506 thru 532

1CX

543

1DE

463

1DL

435

1DP

415

1DQ

412

1DS

410

1DU

411

1EBC

191

1EBD

141

1EBL

140

1ED

548

1ET

549

1ETX

537

1F3A

368

1F3C

366

1F3D

372

1F3L

152

1F3V

370

1FE

460

1GP

159

1HM

467

1ID

126

1KK

469

1KTM

189

AFH23-123 8 AUGUST 2013 231

1KTS

190

1LK

464

1MK

468

1MMDEL

461

1MMRET

413

1MMUPD

414

1NK

472

1PC

244

1PCDI

249

1RFTRANS

251

1SA

550

1SC

210

1SD

155

1SP

245

1SQ

535

1SR

202

1ST

173

1STAMMO

174

1SZ

436

1SZA

437

1TO

158

1UB

466

1VR

170

1VRC

169

1VS

165

1XA

175

1WL

426

2BSC

077

2BSCON

081

2BSD

079

2BSL

080

2WL

427

7MS

135

99S

397

160

A2OS

161

162

A4OS

163

232 AFH23-123 8 AUGUST 2013

115

AFCAUTO

121

AFCMAN

122

117

118

BDL

206

BDR

219

BDT

217

BIR

139

179

BSS

137

BST

138

BVE

432

BVL

207

BVT

218

BV4

431

BV8

220

474

BZA

475

BZA1

476

BZA2

477

BZB1

478

BZB2

479

D6A

393

DFM

073

DFMLOC

075

DFMUP

071

DITDI

053

DITDO

055

DMC

156

DOC

069

DORAUTO

145

DORFORCE

143

DORPP

144

DSR

203

534

533

DW/DU

395

AFH23-123 8 AUGUST 2013 233

DXB

151

DZE

153

EDD

128

FCC

195

FCCMUN

192

FCCPOL

193

FCCSAT

194

FCD

149

FCH

196

FCHSAT

197

FCIC

374

FCID

376

FCIL

176

FCIMER

430

FCIREM

129

FCLDMD

147

FCLRID

146

FCLSHIP

148

FCS

441

FCU

208

FEC

119

FEDE

186

FEDP

483

FEDS

187

FER

378

FET

380

FEX

150

FEXUNS

364

FFC

209

FIC

200

FID

201

FIL

442

FISC

212

FISD

213

FISL

211

FLPAUTO

120

FLPMAN

123

FNL

205

234 AFH23-123 8 AUGUST 2013

FORBAS

457

FORSYS

458

FRC

108

FRCDO

114

FRD1

214

FRD2

215

FRD3

216

FRDR

538

FRD4

539

FRI

228

FRR1

485

FRR2

486

FSU

404

FSP

131

FSPW

116

FTB

353

FTQ

354

FXR

157

FXRREQ

227

FXRSHP

226

GENERAL PURPOSE

051

INQ1F3A

385

INQ1F3C

367

INQ1F3D

371

INQ1F3V

369

INQ2BSC

076

INQ2BSD

078

INQDBRA

236

INQDFM

072

INQDFMLO

074

INQDFMUP

070

INQDITDO

054

INQDITDI

052

INQDN

235

INQDND

433

INQDOC

068

INQFCIC

373

INQFCID

375

AFH23-123 8 AUGUST 2013 235

INQFCIREM

112

INQFER

377

INQFET

379

INQFEXUN

365

INQFSP

130

INQISG

242

INQMACR

241

INQOCCRA

240

INQPFMRB

238

INQPN

234

INQREC

058

INQRECLP

056

INQRECN

381

INQRECND

382

INQRECO

062

INQRECS

064

INQRECUN

060

INQRECV

362

INQRVP

489

INQSN

233

ISN

223

INQTN

416

ISUAWP

090

ISUCE

085

ISUCEMIC

084

ISUIEU

088

ISUIEUX

089

ISUKIT

086

ISUMAINT

083

ISUMISC

091

ISUTCTO

087

ISUV

134

LCCCIAPS

127

LPA

125

LPS

124

MSD

450

MSIKIT

092

MSIUNS

093

236 AFH23-123 8 AUGUST 2013

NORA

417

NORA1

103

NORB

418

NORC

419

NORD

420

NORE

428

NORF

421

NORG

422

NORH

423

NORI

424

NORJ

425

RAR

403

RCI

444

RDC

232

REC

059

RCC

110

RECJ

066

RECLP

057

RECN

383

RECND

384

RECO

063

RECPP

067

RECS

065

RECUNS

061

RECV

363

RVP1PU

258

RVPDOR

254

RVPE3A

259

RVPISU1

132

RVPISU2

386

RVPREC

492

RVPREC1

452

RVPREC2

256

RVPREC3

257

RVPREC4

455

RVPSHP1

387

RVPSHP2

388

RVPTIN1

094

AFH23-123 8 AUGUST 2013 237

RVPTIN2

188

RVPTIN3

390

SEI

178

SHPDETL

102

SHPLAT

100

SHPUNSER

101

SHPVEH

164

SPR

113

SPRAUTO

109

SRC

443

SSC

111

TAR

198

TAR1

504

TAR2

505

TIN

098

TINCE

097

TINMAINT

096

TINPP

099

TINVEH

142

TINVEHMA

095

TRMPNR

168

TRMUNS

166

TRMVEH

167

TRN

180

XCA

136

XCH

177

XHB

222

XJE

199

XSE

440

XS1

496

XVE

185

2.22. MICAP Codes.

2.22.1. Purpose. To describe different codes utilized and reported in the base MICAP

process. Several codes are used on MICAP report transactions to accurately reflect actions

affecting MICAP incidents. These codes are explained and listed as follows.

2.22.2. MICAP Cause Code. For MICAP Cause Codes, see Stocked Item Due-Out Cause

Codes and Non-stocked Item Due-Out Cause Codes.

2.22.3. MICAP Condition Code.

238 AFH23-123 8 AUGUST 2013

2.22.3.1. Purpose. To explain the purpose and usage of MICAP condition codes. A

MICAP condition code is assigned to each MICAP incident and describes the type of

requirement (aircraft, AGE, spares, etc.) and how the MICAP end-item is functioning.

The MICAP condition code is entered in position seven of the MICAP report (B9M)

transaction.

Table 2.125. MICAP Condition Codes.

Condition

Code

Aerospace Ground Equipment (AGE)

Equipment out of commission

Equipment operating in limited or restricted capacity

Aircraft/ICBM

To relieve a NMCS condition

To relieve a PMCS condition

Battle Damage

Communications & Electronic Equipment

Equipment out of commission

Equipment operating in limited or restricted capacity

Cryptological Equipment

Equipment out of commission

Equipment operating in limited or restricted capacity

ECM Pods, Missiles, and Drones (Excludes ICBM)

Identifies all NMCS conditions

P15 Fire Fighting Vehicle

To identify a PMCS condition

Selected Photographic Equipment

Identifies all NMCS conditions

Spare Engines

Identifies all NMCS conditions

Trainers and MTS/RTE

Equipment out of commission

Equipment operating in limited or restricted capacity

Vehicles

AFH23-123 8 AUGUST 2013 239

Identifies all NMCS conditions

2.22.4. MICAP Hour Codes.

2.22.4.1. Purpose. To identify the time in hours for each MICAP start and stop

occurrence. The MICAP hour code is entered in position 48 of MICAP notification

(NOR) transactions and position 44 of MICAP report (B9M) transactions.

Table 2.126. MICAP Hour Codes.

Hour

Code

Hour

Code

0001-0059

1200-1259

0100-0159

1300-1359

0200-0259

1400-1459

0300-0359

1500-1559

0400-0459

1600-1659

0500-0559

1700-1759

0600-0659

1800-1859

0700-0759

1900-1959

0800-0859

2000-2059

0900-0959

2100-2159

1000-1059

2200-2259

1100-1159

2300-2400

Note: Hour codes I and O are not used.

2.22.5. MICAP Delete (Termination) Codes.

2.22.5.1. Purpose. To explain the assignment and usage of MICAP delete (termination)

codes. MICAP delete codes identify the reason for termination of the MICAP incident.

The MICAP delete code is entered in position 67 of MICAP report (B9M) transactions.

Table 2.127. MICAP Delete (Termination) Codes.

Code

Reason For Deletion

Remarks

Received from ALC

Received from DLA/Other Services

Satisfied through Lateral Support

Cannibalization Has Been Used To Preclude MICAP Occurrence

N/A to AWP

Receipt of Base Procured Item

240 AFH23-123 8 AUGUST 2013

Received from Base Assets

WRM Asset Has Been Used To Meet Requirement

Cannibalization Has Been Used To Satisfy MICAP Occurrence

N/A to AWP

Reported in Error (MICAP Hours Backed Out)

Cancellation/Administrative transfer when codes 1-9 do not apply

Automated termination generated by the D165B system. Hours are

backed out to 5 days after shipment date (AFMC-managed items) or

5 days after status date (non-AFMC managed items). This code is

assigned after the base fails to respond to three consecutive D165B

system interrogations.

Automatic termination generated by the D165B system. Hours are

backed out to zero (0). The base has failed to respond to three

consecutive D165B system interrogations. Records do not meet the

criteria for Delete code T.

2.22.6. MICAP Advice Code.

2.22.6.1. Purpose. To explain assignment and usage of MICAP advice codes. MICAP

advice codes provide the reason the MICAP incident is being reported. MICAP advice

codes are entered in position 70 of MICAP report transactions.

Table 2.128. MICAP Advice Codes.

Explanation

Advice

Code

Basic MICAP Incident START Report

Cancellation - Initiated by Requester

Transfer of Incident to Lateral Requisition

Incident Still Open - Material Not Received (B9Z input only)

Reserved

Indicative Data Correction

Upgrade of Non-Reportable Condition to a Reportable Condition

Status From Non-AFMC Sources of Supply (B9Z report only)

Transfer of Requisition from One End-Item to Another

Change of a Reportable MICAP Condition to Another Reportable Condition

Report of Cannibalization from One End-Item to Another after Termination

WRM Asset Has Been Used to Preclude MICAP

AFH23-123 8 AUGUST 2013 241

Basic MICAP Incident STOP Report

2.23. ES-S Definitions.

2.23.1. Purpose. To provide definitions of common and specialized terms used in the ES-S.

The following glossary is intended to supplement glossaries provided in other Air Force

manuals.

2.23.2. Definitions.

2.23.2.1. ADJUNCT RECORD. A record used only for NSNs and identified by a dash

(-) in position 14 of the NSN field. The adjunct record numbers are currently limited to -

1, -2, and -9. An adjunct record may be an overflow adjunct or a supplemental adjunct

record. Overflow adjunct records (-9) are used to record assets or demands that exceed

the field length on basic records. The overflow fields are in addition to the basic record

and are recorded in thousands (for example, 1 on the overflow record equals 1000 on the

basic record). All processing is against the basic record; assets and demands are

transferred by the program to and from the overflow adjunct record. Supplemental

adjunct records (-1, -2) are used for exceptions to the basic record. The dash one (-1)

record is used for locally assigned unit of issue and category B clothing sales items. The

dash two (-2) record is used for recapped tires. The other-asset flag on the basic record is

used to determine if an adjunct record is on file.

2.23.2.2. ALPHA/NUMERIC (A/N) CHARACTERS. Alphabetic letters (A-Z) and

Arabic numerals (0-9) used to represent information on item records, detail records, and

supporting records and documents. Items of information (data elements) may be

expressed by alphabetic (A) and/or numeric (N) characters in the form of codes,

quantities, abbreviations, numbers, and plain language statements.

2.23.2.3. AREA. A physical subdivision of a database containing pages.

2.23.2.4. ASCII COBOL DATA MANIPULATION LANGUAGE PROCESSOR

(ADMLP). A preprocessor used to scan user source code replacing Data Manipulation

Language (DML) commands with CALLS to Database Management System (DBMS)

routines and placing the Data Management Communications Area (DMCA) and records

in either working or common storage. Linkage to the Data Management Routine (DMR)

and error procedures is established through calls to appropriate routines.

2.23.2.5. AUTOMATIC DATA PROCESSING EQUIPMENT (ADPE). Electronic

equipment used to maintain records and solve mathematical problems. These machines

are under the control of internal programs which are activated by the input of data from

punched cards, tape, and keyboard inquiries. When activated, these programs will

perform necessary calculations and recordings and will provide output products for

external actions and decisions.

2.23.2.6. AUTOMATIC SET. A data set where member/owner linkages are established

automatically by the system when a member record is stored in the database.

2.23.2.7. BACKORDER (B/O). An obligation, assumed and recorded by any level of

Supply, to issue at a later date a requisitioned item which was not available for immediate

issue.

242 AFH23-123 8 AUGUST 2013

2.23.2.8. BASE FUELS MANAGEMENT OFFICE (BFMO). The office charged

with responsibility for the inventory, Receipt, storage, and issue of missile fuels and

related items. The BFMO maintains quantity records at base level for the above

transactions, including records for items used by contractors who perform research

development, and testing at the base.

2.23.2.9. CALC. A record location mode achieved by computing record locations where

data items are transformed into a page number, record number, and CALC chain number.

DMSCALC is a system-provided randomizing algorithm.

2.23.2.10. CALC RECORDS. Records that are stored randomly. The user must supply

the CALC routine with CALC keys and with an area-name where the record can reside.

2.23.2.11. CATEGORY (CAT). One factor used when classifying Air Force inventory

for management purposes. Category is directly related to unit costs or dollar value of

annual issues.

2.23.2.12. COMMUNICATIONS MANAGEMENT SYSTEM

(CMS). Communication software which allows the Series 1100 Executive System to

communicate with a variety of remote computer users.

2.23.2.13. COMPUTER SUPPORT BASE (CSB). A facility where computer

hardware is located.

2.23.2.14. CONFERENCE ON DATA SYSTEMS LANGUAGES (CODASYL)

DATA BASE TASK GROUP (DBTG). A CODASYL committee which produced two

reports containing specifications for a standardized data management facility that would

use a DATA DESCRIPTION LANGUAGE and a DATA MANIPULATION

LANGUAGE.

2.23.2.15. CONTROLLED CRYPTOGRAPHIC ITEM (CCI). Secure

telecommunications or information handling equipment, associated cryptographic

component, or other hardware which performs a critical COMSEC function. Items so

designated are unclassified but controlled and will bear the designation Controlled

Cryptographic Item or CCI. Many modernized CHVP and CCI items require serially

matched ignition keys that must be requested, separately, via COMSEC account manager

2.23.2.16. CRYPTOGRAPHIC HIGH VALUE PRODUCTS (CHVP): Category of

secure telecommunications or information handling equipment, associated cryptographic

component, or other hardware which performs a critical COMSEC function to secure

secret (and below) national security systems. They will be treated as CCI with a CIIC of

"7" to meet reporting and handling requirements set forth in national policy. Many

modernized CHVP and CCI items require serially matched ignition keys that must be

requested, separately, via COMSEC account manager.

2.23.2.17. DATA BASE ADMINISTRATOR (DBA). The individual charged with

coordinating the design, implementation, and monitoring of a database.

2.23.2.18. DATA BASE KEY. The unique database address assigned by the DATA

MANAGEMENT ROUTINE to each record (DATA DEFINITION LANGUAGE

(DDL)). A language used to describe the database. This description is called a SCHEMA.

AFH23-123 8 AUGUST 2013 243

2.23.2.19. DATA MANAGEMENT ROUTINE (DMR). The online DATA

MANAGEMENT SYSTEM routine which accesses and updates the database according

to DATA MANIPULATION LANGUAGE commands issued by user run units.

2.23.2.20. DATA MANAGEMENT SYSTEM (DMS). Any system which allows for

the definition and manipulation of databases.

2.23.2.21. DATA MANAGEMENT UTILITY (DMU). A DATA MANAGEMENT

SYSTEM utility using an independent language to provide a special syntax-directed

method for accomplishing a variety of database maintenance processes. The data

management utility is used primarily by the DATA BASE ADMINISTRATOR.

2.23.2.22. DATA MANIPULATION LANGUAGE (DML). A language that makes

calls to the DATA MANAGEMENT ROUTINE to access the database user's

SUBSCHEMA and database.

2.23.2.23. DATA NAME. A name chosen to identify the contents of a particular field

or data item within a record.

2.23.2.24. DATA PROCESSING INSTALLATION (DPI). A site where all data

processing equipment and systems for a COMPUTER SUPPORT BASE and the

supported activities are controlled, operated, and maintained.

2.23.2.25. DATA REORGANIZATION UTILITY (DRU). A DATA

MANAGEMENT SYSTEM utility which provides an efficient method for reorganizing

without dumping and reloading the database.

2.23.2.26. DECENTRALIZED WAREHOUSE (DW). A storage facility located away

from the LRS/Materiel Management Activity main storage area. There are no restrictions

as to the type, quantity, or ERRCD of items authorized for storage in a decentralized

warehouse. Decentralized warehouses differ from supply points in that supply points may

stock only selected repair cycle items. Decentralized warehouses are established and

maintained by the Storage and Issue Section.

2.23.2.27. DEMAND THROUGH TIP. Provides users the capability to move between

DEMAND and TIP without signing off one session/page and signing on to another. This

capability is provided through the system RSI driver interface.

2.23.2.28. DEMAND (DMD). A request submitted to support managers for supplies

and/or equipment.

2.23.2.29. DYNAMIC AREA RECORD PLACEMENT (DARP). A DATA

MANAGEMENT SYSTEM feature which allows one to initially allocate only the

minimum number of data pages. At the same time, DARP allows additional data pages

and overflow pages to be dynamically allocated as needed by the record placement

strategies.

2.23.2.30. ECONOMIC ORDER QUANTITY (EOQ). A variable requirement for an

economic order and stockage program (EO&SP) item which is computed as a function of

the cost to order, the cost to hold, the unit price, and the annual requirements rate.

2.23.2.31. ENTERPRISE SOLUTION – SUPPLY (ES-S). The Enterprise Solution –

Supply (ES-S) is one of three components of the Integrated Logistics System – Supply

244 AFH23-123 8 AUGUST 2013

(ILS-S). The other two components are the Standard Base Supply System (SBSS) and the

AF Supply Central Databank (AFSCDB). ES-S is designed to leverage the services of the

GCSS-AF integration framework (IF), commercial-off-the-shelf (COTS) system

development tools, and custom components to achieve a seamless integration and

presentation of operational supply information. ES-S provides role-based security access

through the AF Portal to all (approximately 300) instances of the Standard Base Supply

System (SBSS). ES-S also provides a limited interface to the Stock Control System

(SCS), Defense Logistics Agency’s (DLA) Integrated Data Environment (IDE),

Integrated Data Environment/Global Transportation Network Convergence (IGC), and

the DoD Supply Discrepancy Reporting (WebSDR) system. The ES-S user interface

(UI) is designed to make over 300 SBSS, SCS, and DLA accounts look and feel like a

single system. Once the user accesses ES-S through the AF Portal, no further login is

required to access operational systems.

2.23.2.32. ENTERPRISE SOLUTION – SUPPLY (ES-S) ASSET

MANAGEMENT. ES-S asset management incorporates the tracking and Automatic

Identification Technology (AIT) capabilities of the Standard Asset Tracking System

(SATS). ES-S provides an enterprise asset tracking capability that replaces the base level

client/server architecture of SATS. The Handheld Terminal (HHT) application and HHT

synchronization with ES-S will be provided by the Enterprise Data Collection Layer

(EDCL), which is a service of the GCSS-AF framework. The EDCL functions as the

enterprise “SATS Server” that will provide an enterprise view of assets as they move

through the warehouse to the shelf or delivery to a customer. Ultimately the Vista

Operating System will render SATS inoperable. Reference the ES-S Users Manual on the

ES-S CoP for specific how-to information.

2.23.2.33. EQUIPMENT APPROVAL AUTHORITY (EAA). The authority vested in

the LRS CC/AO to approve or disapprove allowance and/or authorization requests.

2.23.2.34. EQUIPMENT AUTHORIZATION INVENTORY DATA (EAID). An

authorized/in-use detail record, an REM detail record, or an associated item detail and

support record which is maintained internally by the SBSS for those equipment items

requiring formal Supply property accountability. Unless specifically excluded by this

volume, the equipment reflected on these records will be authorized and in-use/in-place,

including substitute items.

2.23.2.35. EQUIPMENT REVIEW AND AUTHORIZATION ACTIVITY

(ERAA). The function established within each Equipment Management System and

CEMO to 1) manage equipment allowances and authorizations through evaluation and

validation of requirements, 2) approve or disapprove requirements, 3) approve or

disapprove allowance/authorization requests not requiring off-base approval/disapproval

actions, and 4) conduct utilization surveys, etc.

2.23.2.36. FILE. A collection of one or more records of the same type. Each file is

given a separate name.

2.23.2.37. FLAG. A position on a record used to make processing decisions or to

identify specific conditions. (The term flag has replaced the terms INDICATOR and

SWITCH for the above purposes.)

AFH23-123 8 AUGUST 2013 245

2.23.2.38. FORWARD SUPPLY LOCATION (FSL). A LRS/Materiel Management

Activity located at a key point along an AMC airlift traffic route and designed to stock

selected aircraft spares and spare parts to support the AMC airlift fleet. Forward

LRS/Materiel Management Activity locations are subdivided in three categories: 1)

Super/Air Evac, 2) High Density, and 3) En route.

2.23.2.39. HIGH ORDER POSITION (HOP). The first position on the extreme left of

a field of information.

2.23.2.40. INTEGRATED LOGISTICS SYSTEM – SUPPLY (ILS-S). The ILS-S

system is the overarching term used to describe the system(s) used by base retail supply

operations. The ILS-S is comprised of the Standard Base Supply System (SBSS),

Enterprise Solution – Supply (ES-S), and the Air Force Supply Centralized Database

(AFSCDB).

2.23.2.41. INPUT/OUTPUT (I/O). The methods by which information is entered

(input) or received (output) from an Automated Data Processing System.

2.23.2.42. K. A symbol representing one-thousand (1000). The symbol K is generally

used to indicate core storage (for example, 28K or 32K).

2.23.2.43. LOW ORDER POSITION (LOP). The last position on the extreme right of

a field of information.

2.23.2.44. MISSION SUPPORT KIT (MSK). A transportable package of expendable

supplies, spares, aircraft parts, aerospace ground equipment, and communication end

items required to support a deployed Air Force element or segment of an element.

2.23.2.45. MOBILITY READINESS SPARES PACKAGE (MRSP). A kit consisting

of selected spares and repair parts required sustaining operations (without resupply) at a

base, a deployed location, or a dispersed location for the first month of conventional

activity as projected in USAF war plans.

2.23.2.46. NONSTOCK LISTED (NSL). Items that do not have an assigned NSN.

2.23.2.47. NOTE (NT) or NOTES (NTS). An instruction found primarily in

attachment formats that applies to general policies or specific procedures.

2.23.2.48. ORGANIZATION COMMANDER. The individual responsible for success

of the mission. At base level and lower, organization commander refers to the individual

possessing supervisory control of the function, but the organization commander can also

be a senior noncommissioned officer assigned as detachment chief.

2.23.2.49. ORDER AND SHIPPING TIME (O&ST). The time interval in days

between the initiation of stock replenishment action by a specific activity and the Receipt

by the base of the materiel resulting from such action. Also referred to as pipeline time.

2.23.2.50. QUERY LANGUAGE PROCESSOR (QLP). A program that provides

dynamic inquiry, update, and report generation capabilities. The QLP is an interactive,

non-procedural piece of software which interfaces to a DMS-1100 database (online,

demand, and batch modes).

2.23.2.51. RECORD. Basic storage and logical access unit of DMS-1100; a collection

of one or more fields relating to a specific piece of information.

246 AFH23-123 8 AUGUST 2013

2.23.2.52. REMOTE PROCESSING STATION (RPS). A location not immediately

within the area housing the SBSS computer system where ADPE is installed for the

input/output of data to and from the CPU.

2.23.2.53. SCHEMA. The DATA DEFINITION LANGUAGE (DDL) description of

the entire database. SCHEMA refers to the description only, not to the database itself.

2.23.2.54. SET. Two or more record types which have a hierarchical relationship to

each other. One record type must be defined as an owner; one (or more) other record

type(s) must be defined as a member.

2.23.2.55. SET NAME. The unique name given a defined SET type.

2.23.2.56. STANDARD BASE SUPPLY SYSTEM (SBSS). The unified management

system that accomplishes all LRS/Materiel Management Activity and service workloads.

The Standard Base Supply System operates through the collective interactions of supply

procedures, service procedures, processing routines, and the SBSS computers.

2.23.2.57. SUBSCHEMA. A portion of the database SCHEMA visible to the

application programs and described by the SUBSCHEMA DATA DEFINITION

LANGUAGE (SDDL).

2.23.2.58. SUBSCHEMA DATA DEFINITION LANGUAGE (SDDL). A computer

language that describes that portion of the database which is visible to the application

programs. The description provided by the SDDL is the SUBSCHEMA. Note that, while

the DATA DEFINITION LANGUAGE describes the entire database (a description

termed the SCHEMA), the SDDL describes only the user view portion of the database.

2.23.2.59. SUPPLY INTERFACE DOCUMENT. A listing and formats produced by

the MMIC ADS in TRIC ISU format. The supply interface document is forwarded to the

LRS/Materiel Management Activity for processing to establish requirements for the

Comprehensive Engine Management System (CEMS) TCTO and time change items.

2.23.2.60. SUPPLY POINT (SP). A repair cycle asset storage facility (other than a

forward supply point) located within or adjacent to a maintenance facility. Supply points

receive, store, issue, and control selected repair cycle items required in support of a

maintenance function. Supply points differ from DECENTRALIZED WAREHOUSES in

that supply point stocks are limited to selected repair cycle items. Supply points are

established and operated by the Flight Service Center.

2.23.2.61. SYSTEMS MANAGER (SM). The individual who ensures that logistic

actions within AFMC accomplish system program objectives and support the

requirements of commands which use the ALC system. The system manager may be an

ALC individual designated by HQ AFMC or an individual appointed by the system

manager of ALC.

2.23.2.62. TERMINAL SECURITY SYSTEM. The software controls used in the

SBSS to control access to the SBSS computer system and to process controlled and

uncontrolled TRICs.

2.23.2.63. TIME COMPLIANCE TECHNICAL ORDER (TCTO). A requirement to

take action(s) according to a technical order that specifies the period within or date by

which the required action(s) must be completed.

AFH23-123 8 AUGUST 2013 247

2.23.2.64. TRANSACTION INTERFACE PACKAGE (TIP). An OS-1100 Operating

System feature that allows a transaction-driven software environment to be established.

2.23.2.65. TRANSACTION INTERFACE WITH THE AUTOMATED DATA

SYSTEM (TIWADS). A software interface that performs several functions. For

example, TIWADS will convert an Automated Data System (ADS) transaction code into

a TRANSACTION INTERFACE PACKAGE transaction code (VALTAB).

2.23.2.66. TECHNICAL ORDER COMPLIANCE (TOC). The status of a

serviceable item while maintained according to a USAF technical order or some other

military department modification order. Items under technical order compliance are

processed by a maintenance activity for periodic inspection, calibration, test

modification, change, or alteration prior to shipment or issue, or for initial or continued

storage.

2.23.2.67. UNIT OF ISSUE CONVERSION FACTOR. A table created by running

program 402 that identifies the factor by which the old quantity must be multiplied to

convert to the new unit of issue. For a list the conversion see 4100.39-M, Vol 10.

2.23.2.68. UNIT OF MEASURMENT (U/M) DESIGNATION. A table of

measurement terms and designations authorized to be used in conjunction with unit of

measure of related NSN and quantitative expression required as the result of the

application of Phrase Codes K (unit of issue contains (Qty) (U/M)), and Q (fabricate or

assemble) in Catalog Management Data transactions. For a list of these codes see

4100.39-M, Vol 10.

2.23.2.69. UNIT STATUS AND IDENTITY REPORT (UNITREP). A UNITREP

reporting program provides unit combat readiness reporting capability for MRSP, IRSP,

and HPMSK authorizations.

2.23.2.70. UNSERVICEABLE (UNSERV). That condition in which an item is

considered unfit for use, but could be restored to serviceable condition if repaired,

reworked, or overhauled. An item in unserviceable condition may require calibration,

test, modification, assembly, or the addition of components.

2.23.2.71. WAR CONSUMABLE DISTRIBUTION OBJECTIVE (WCDO). A

classified document that reflects the distribution objective for prestocking and

prepositioning equipment and supplies at bases/depots worldwide, as projected in USAF

Program Documents. HQ AFMC publishes and distributes the WCDO by authorization

of AFI 25-101.

2.23.2.72. WAR RESERVE MATERIEL (WRM). Enterprise managed, pre-

positioned materiel required with primary operating stocks and deployment equipment

necessary to obtain objectives in the scenarios approved for sustainability planning in the

Defense Planning Guidance.

2.24. Classes Of Supply.

Table 2.129. Classes of Supply.

Class

Major Classification

Subclassification (See Note 1)

248 AFH23-123 8 AUGUST 2013

Subsistence

A -- Air (in-flight rations)

B -- Refrigerated subsistence

S -- Nonrefrigerated subsistence (less combat rations)

C -- Combat rations (see Note 2)

Clothing, individual equipment, tentage, organizational

tool sets, and tool kits, hand tools, administrative and

housekeeping supplies and equipment.

B -- Ground support materiel (see Note 3)

E -- General supplies

F -- Clothing and textiles

M – Weapons

T -- Industrial supplies (see Note 4)

III

POL. Petroleum fuels, lubricants, hydraulic and insulating

oils, preservatives, liquid and compressed gasses, bulk

chemical products, coolants, de-icing and antifreeze com-

pounds, together with components and additives of such

products, and coal.

A – Air

W -- Ground (surface)

Construction. Construction material to include installed

equipment, and all fortification/barrier material.

Ammunition. Ammunition of all types (including chemi-

cal, biological, radiological, and special weapons), bombs,

explosives, mines, fuses, detonators, pyrotechnics, mis-

siles, rockets, propellants, and other associated items.

A – Air

W -- Ground

Personal demand items (nonmilitary sales items)

VII

Major end items. A final combination of end products

which is ready for its intended use; such as, launchers,

tanks, mobile machine shop, vehicles.

A – Air

B -- Ground support materiel (see Note 3)

D -- Administrative vehicles (see Note 5)

G – Electronics

K -- Tactical vehicles

L – Missiles

M – Weapons

N -- Special weapons

VIII

Medical materiel including medical peculiar repair parts.

Repair parts (less medical peculiar repair parts). All repair

parts and components to include kits, assemblies, and sub-

assemblies, reparable and nonreparable, required for main-

tenance support of all equipment.

A – Air

B -- Ground support materiel (see Note 3)

D -- Administrative vehicles (see Note 5)

G – Electronics

K -- Tactical vehicles

L – Missiles

M – Weapons

N -- Special weapons

T -- Industrial supplies (see Note 4)

AFH23-123 8 AUGUST 2013 249

Note

1. The alpha code for subclassification of classes II, VII, and IX represents materiel category

designators used in supply management, with the exception of "A" (Air) which is used throughout all

classes of supply, as applicable. Alpha codes not utilized as materiel category designators have been

assigned to the subclassifications for classes I, III, and V. The subclassification materiel designators

("A" through "T") may be used in combination with the designated subclassifications, when

appropriate and if desired, to further definitize a portion of a class of supply for planning purposes; that

is, use of Class V "AL" to designate ammunition, air missile. Additional codes may be utilized by the

services to satisfy a specific requirement; for example, to designate reparable or nonreparable, high

dollar items, or for other selective management purposes. This additional permissive coding is to be

utilized in lieu of that designated for the major classification and subclassifications.

2. Includes gratuitous health and welfare items.

3. Includes power generators and construction, barrier, bridging, firefighting, petroleum, and

mapping equipment.

4. Includes bearings, block and tackle, cable, chain, wire rope, screws, bolts, studs, steel rods, plates,

and bars.

5. Commercial vehicles utilized in administrative motor pools.

Table 2.130. End Item Serial Number (ESN) Standard Structure.

Position

Description

Notes

ALC Code

Constant 0

3-5

Standard Reporting Designator (SRD)

ALD Division, unique identifier or alpha filler

7-8

Command Code

9-10

Number of end items supported

11-12

Package Serial Code

Package Status

Notes:

1. ALC codes: OC = H, OO = G, and WR = L

2. If the package is assigned to a reserve unit, the first position of the code will be "M". If

assigned to a guard unit, the first position of the code will be "Z". The second position of the

code for both guard and reserve packages will be the second character of the gaining

command's code.

3. When the number of aircraft or end items supported is between 99 and 300, the following

alpha codes will be used in the ninth position to indicate the first two digits of the PMAI:

250 AFH23-123 8 AUGUST 2013

4. Position 11 identifies the type of package. Position 12 may be any letter or number to

provide a unique identifier. Position 11:

5. A = Approved package

H = Historical package

N = New review packages, manually created

R = Review packages, computer generated

X = Test packages

Table 2.131. Package Serial Number (PSN) Standard Structure.

Position

Description

Notes

Mission Design Series, End Item or Capability

7-8

Command Code

9-10

Number of aircraft or end items supported

11-12

Package Serial Code

Package Status

Notes:

1. If the package is assigned to a reserve unit, the first position of the code will be "M". If

assigned to a guard unit, the first position of the code will be "Z." The second position of the

code for both guard and reserve packages will be the second character of the gaining

command's code.

2. When the number of aircraft or end items supported is between 99 and 300, the following

alpha codes will be used in the ninth position to indicate the first two digits of the PMAI:

3. Position 11 identifies the type of package. Position 12 may be any letter or number to provide

a unique identifier. Position 11:

AFH23-123 8 AUGUST 2013 251

4. A = Approved package

H = Historical package

N = New review packages, manually created

R = Review packages, computer generated

X = Test packages

Table 2.132. Credit Policy Table.

BUDGET

CODE

ERRCD

CONDITION

DIFM

DETAIL

CREDI

INDIC

A-TOR

CREDIT

OVER

RIDE

CREDIT

AWARDE

Serviceable (See

Note 1)

Yes under

days

Exchange

Serviceable

Yes over

60 days

Standard

Unserviceable

Yes

A or D

Y or N

No Credit

Serviceable or

Unserviceable

Yes (DIFM

status flag

No Credit

Unserviceable

Yes over

60 days

Mark Up

Price

Serviceable

No (FOB,

Bench

Mock-Up

SPRAM)

A or

Carcass

Cost

Serviceable

No (FOB,

Bench

Mock-Up

SPRAM)

D or

No Credit

Unserviceable

No (FOB,

Bench

Mock-Up

SPRAM)

No Credit

252 AFH23-123 8 AUGUST 2013

Unserviceable

No (FOB,

Bench

Mock-Up

SPRAM)

A or

Carcass

Cost

Unserviceable

(Condition code

Yes

Exchange

Unserviceable

(Condition code

Standard

Serviceable

(See Note 1)

Yes

Standard

Unserviceable

Yes or No

A or

No Credit

Serviceable

A or

Latest

Acquisition

Cost (LAC)

Serviceable

D or

No Credit

Unserviceable

(Condition code

Yes

Standard

Serviceable

A or

LAC

Serviceable

D or

No Credit

Unserviceable

LAC

Unserviceable

(Condition code

Standard

Unserviceable

A or D

No Credit

Serviceable

Yes

Computatio

n (See Note

Serviceable

Yes

Standard

Serviceable

Standard

Serviceable

No Credit

Serviceable

Computatio

n (See Note

Unserviceable

Yes or No

No Credit

Unserviceable

(Condition code

Yes or No

Standard

Serviceable

Computatio

n (See Note

Serviceable

Standard

AFH23-123 8 AUGUST 2013 253

Serviceable

No Credit

Unserviceable

other than

condition code Q

No Credit

Unserviceable

(Condition code

Standard

NF1 IEX

E or K

Serviceable

Standard

(See Note 4)

NF1 IEX

E or K

Unserviceable

No Credit

NF1 IEX

E or K

Serviceable

Standard

NF1 IEX

E or K

Unserviceable

No Credit

NF(x)

Non-

Retail

Sales

Serviceable

No Credit

NF(x)

Non-

Retail

Sales

Serviceable

Standard

NF(x)

Non-

Retail

Sales

Unserviceable

No Credit

Notes:

1. Serviceable turn-in of budget code 8, XD items originally issued as unserviceable using an

Activity Code C are credited at exchange, while XF/XB returns with the same conditions

are credited at LAC.

2. The following information applies:

a. First the program will compute a value that equals the (requisitioning objective (RO) plus

firm due-outs) minus (due-ins plus on-hand (DI plus OH)). This computed value is the

maximum quantity that the customer will receive 100 percent credit.

b. Next the program will compute the upper limit value which is (RO plus firm due-outs plus

730 times daily demand rate (DDR)) minus (DI plus OH). This value is the maximum quantity

that can be given credit at this time which includes the quantity of items that can receive 100

percent credit. Any quantity being turned in that is greater than the upper limit value will

receive no credit.

c. To determine the additional percent of credit the program must look at the cumulative

recurring demands (CRD) and subtract the turn-in quantity to determine the new CRD. If the

new CRD value is greater than or equal to 50, the quantity above the RO but below the upper

limit value will receive 40 percent credit.

d. If the new CRD value is between 1 and 50, 20 percent credit for items above the RO

but below the upper limit value is granted. The quantity that will be credited at the

254 AFH23-123 8 AUGUST 2013

graduated percent is determined as follows: Upper limit quantity (see subparagraph b)

minus the 100 percent credit quantity (see subparagraph a) equals the quantity credited

at the graduated percent.

e. If the new CRD value is zero, no credit will be given for the turn-in since the RO will

also become zero unless there are firm due-outs.

f. The final step is to determine the dollar value of credit being granted. The dollar value

at 100 percent credit is determined by multiplying the quantity at 100 percent credit by

the unit price. The dollar value of the additional percent credit is determined as follows:

graduated percent credit quantity times the unit price times the graduated percent. The total

credit provided is the sum of the above computations.

3. The following information applies:

a. Turn-in of budget code 9, XF items with a DIFM detail (minus those for DLA-DS

withdrawals)

are considered turn-ins with a sale, and will be credited 100 percent up to retention level (RO

plus 730 times DDR minus (on hand, plus due-in, plus DIFM). Turn-in of XF items without a

sale (FOB or DRMO withdrawals) will be credited 100 percent up to the RO minus (on hand,

plus due-in, plus DIFM assets) and 44 percent above the RO up to 730 times DDR minus (on

hand, plus due-in, plus DIFM).

b. Only grant any credit if the item will have a demand level after the processing the turn

in transaction. So for Due-In From Maintenance (DIFM) items, if the CRD is greater than or

equal to 1, credit is granted since the DIFM turn in will create a demand level.

c. For non-DIFM, since the turn in does not generate a demand, the item must already have a

demand level to be credited. Note FOB turn-ins do not count as demands. Turn-ins to DLA-DS

normally count as demands.

d. In order to identify those turn-ins repaired as a result of a DRMS withdrawal, the DIFM

should be coded to indicate the DIFM created was a result of an asset received from DRMS.

e. The final step is to determine the dollar value of credit being granted. The dollar value at

100% credit is determined by multiplying the quantity at 100% credit by the unit price. The

dollar value of the additional percent credit is determined as follows: graduated percent credit

quantity times the unit price times the graduated percent. The total credit provided is the sum of

the above computations.

4. Serviceable turn-in of retail sales items (IEX E or K) receive automatic credit at standard

price. Local policy can override this. When the decision has been made to not allow credit,

process the TIN input with credit code N.

5. The turn-in of alpha budget coded items does not update customer funds.

Table 2.133. Special and Miscellaneous Allowances.

ASC

SHORT TITLE

000

Unauthorized Equipment on Hand

000A

Excess Equipment Awaiting Authorization

000C

Communication Project Materiel Awaiting Installation

014

FM Class III Training Aids

040

Non-Standard Research, Development and Testing Equipment

041

Special Allowance

042

Depot Non-listed Equipment

AFH23-123 8 AUGUST 2013 255

044

Gift Items

047

Collateral Equipment

048

Retention Authority

049

Standard Research, Development, and Testing Equipment

050

Equipment Loaned to USAF

051

AF Equipment for Non-AF Activities

054

Special Projects (One Time)

056

Service Test Non-Aero communications Items (AF Owned)

057

Service Test Non-Aero communications Items (On Loan)

058

Contingency

060

Mechanized Materiel Handling Systems (MMHS)

063

Inter/Intra Command Loan (Losing Base)

064

Inter/Intra Command Loan (Gaining Base)

067

Visual Information Equipment (VIE)

076

Bases undergoing deactivation

081

Reserved for special equipment management purposes and may only be used

when directed by the Air Staff (AF/A4LR).

082

Reserved for special equipment management purposes and may only be used

when directed by the Air Staff (AF/A4LR).

083

Reserved for special equipment management purposes and may only be used

when directed by the Air Staff (AF/A4LR).

986

Quick Reaction Capability

987

Temporary Required Items

Table 2.134. Alpha Code and Agency.

ALPHA

CODE

AGENCY

Army

NASA

Coast Guard

Other Federal Agencies

Contractors

FAA

Civilian Activities (Boy

Scouts, etc.)

State and Local

Governments (City,

County, etc.)

Navy

Marine Corps

Other

National Security Agency

2.25. End Item Serial Number (ESN ). A thirteen position unique identifier for a group of

stock numbers that together support the contingency operations of an end item. An ESN is a

256 AFH23-123 8 AUGUST 2013

component of a Package Serial Number (PSN), which supports a specific mission. See Table

2.130.

2.26. Package Serial Number (PSN) . A standard thirteen-digit serial number structure will be

used to identify all RSPs. See Table 2.131.

AFH23-123 8 AUGUST 2013 257

Chapter 3

FORMATS & STANDARDS FOR THE DOD SUPPLY CHAIN

3.1. Overview. This chapter provides links to guidance that provides formats & standards and

other relevant transactional information for the DoD supply chain.

3.2. DLM 4000.25-M, Defense Logistics Management System Manual.

3.2.1. This manual prescribes logistics management policy, responsibilities, procedures,

rules, and electronic data communications standards for use in the DoD to conduct logistics

operations in the functional areas of supply, acquisition (contract administration),

maintenance, and finance. The web link to this manual is http://www.dla.mil/j-

6/dlmso/elibrary/Manuals/DLMS/default.asp.

3.3. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP).

3.3.1. This manual prescribes uniform procedures, data elements and codes, formats, forms,

and time standards for the interchange of logistics information relating to requisitioning,

supply advice, supply status, materiel issue/Receipt, lateral redistribution, and materiel return

processes The web link to this manual is http://www.dla.mil/j-

6/dlmso/eLibrary/Manuals/MILSTRIP/Default.asp

3.4. DLM 4000.25-2-M, Military Standard Transaction Reporting And Accounting

Procedures (MILSTRAP).

3.4.1. This manual provides policies and prescribes uniform procedures for recording

inventory management data passed between elements of a single Service or Agency

distribution system or between the various distribution systems of the DoD. The web link to

this manual is http://www.dla.mil/j-6/dlmso/eLibrary/Manuals/MILSTRAP/default.asp.

3.5. DLM 4000.25-6-M, Department of Defense Activity Address Directory (DoDAAD.

3.5.1. This manual prescribes data elements and codes, standard procedures and formats to

be followed in establishment, maintenance, publication, and dissemination of address data for

Services/Agencies using the Department of Defense Activity Address Directory (DoDAAD).

The web link to this manual is

http://www.dtic.mil/whs/directives/corres/pdf/40002506m.pdf

3.6. DLM 4000.25-3-M, Military Standard Billing System (MILSBILLS) Manual.

3.6.1. This manual provides the data elements, codes, standard procedures, and formats to be

used for billing and related adjustments and collections for sales of materiel and related

services. The web link to this manual is http://www.dla.mil/j-

6/dlmso/elibrary/Manuals/MILSBILLS/Default.asp

3.7. DoD 4 100.39-M . Federal Logistics Information System (FLIS) Procedures Manual.

3.7.1. The policies outlined in this manual are published under the authority of DoD 4140.1-

R, DoD Supply Chain Materiel Management Regulation and are mandatory for use by all

participants in the Federal Catalog Program. The web link to this manual is

http://www.dtic.mil/whs/directives/corres/html/410039m.html

3.8. DoD 4 140.1-R, DoD Supply Chain Materiel Management Regulation.

258 AFH23-123 8 AUGUST 2013

3.8.1. This regulation establishes requirements and procedures for DoD materiel managers

and others who need to work within or with the DoD supply system. The web link to this

publication is http://www.dtic.mil/whs/directives/corres/pdf/414001r.pdf

3.9. CJCSI 4110 01D, Joint Materiel Priorities and Allocation.

3.9.1. This directive provides the supplemental guidance on the assignment and use of

Force/Activity Designators (FADs) and the Chairman of the Joint Chiefs of Staff (CJCS)

project codes. The web link to this manual is

https://ca.dtic.mil/cjcs_directives/cdata/limited/4110_01.pdf

AFH23-123 8 AUGUST 2013 259

Chapter 4

EXTERNAL MATERIEL MANAGEMENT SYSTEMS

4.1. Overview. This chapter provides links to materiel management systems external to the Air

Force that are routinely accessed by Air Force materiel management personnel in the

performance of their duties. The information provided is for reference purposes only and not

intended to be all inclusive.

4.2. Mobility Inventory Control Accountability System (MICAS).

4.2.1. MICAS is an automated system used to track shelf-life serviceability and inventory of

Individual Protective Equipment (IPE). It has a centralized management of assets using

distributed databases with a centralized reporting capability, providing for increased data

accuracies, and improved efficiencies in asset visibility and shelf-life management. MICAS

tracks and maintains the shelf-life serviceability and status of Chemical Defense Equipment

items, notifying users when items are expired or unserviceable.

4.2.2. The main functions of MICAS include receiving, inspecting, storing, issuing,

shipping, and tracking IPE. All assets are tracked by NSN. The contract number, lot number,

manufacture date, and expiration date of each asset is also stored.

4.2.3. MICAS Web is the web application of this system. MICAS Web requires registration

for users to access it. The web link for this system is

https://micasweb.army.mil/Login.aspx?ReturnUrl=%2fDefault.aspx.

4.3. Hazardous Materials Information Resource System (HMIRS).

4.3.1. The Hazardous Materials Information Resource System (HMIRS) is the central

repository for Material Safety Data Sheets (MSDS) for the U.S. Government military

services and civil agencies. HMIRS is a Department of Defense (DoD) automated system

developed and maintained by the Defense Logistics Agency. It also contains information

input by the service/agency focal points. This data includes Hazard Communication

(HAZCOM) warning labels and Department of Transportation information. HMIRS provides

this data for hazardous materials purchased by the Federal Government through the DoD and

civil agencies. The system assists Federal Government personnel who handle, store,

transport, use, or dispose of hazardous materials.

4.3.2. The web link for this system is https://hmirsmsds.dlis.dla.mil/hmirs/login.asp.

JOHN B. COOPER, Lt Gen, USAF

DCS/Logistics, Engineering & Force Protection

260 AFH23-123 8 AUGUST 2013

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFH 23-123, Materiel Management Handbook, Vols. 1-3, Date TBD

AFI 10-201, Status of Resource and Training System, 13 April 2006

AFI 10-401, Air Force Operations Planning and Execution, 7 December 2006

AFI 10-2501_AFGM 4, Air Force Emergency Management Program Planning and Operations,

24 January 2007

AFI 14-205, Geospatial Information and Services (GI&S), 5 May 2010

AFI 16-701, Special Access Programs, 1 November 1995

AFI 20-110, Nuclear Weapons-Related Materiel Management, 18 February 2011

AFI 21-101, Aircraft and Equipment Maintenance Management, 26 July 2010

AFI 21-201, Conventional Munitions Maintenance Management, 11 December 2009

AFI 21-204, Nuclear Weapons Maintenance Procedures, 30 November 2009

AFI 23-101, Materiel Management, 30 June 2013

AFI 23-111, Management of Government Property in Possession of the Air Force, 7 January

2011

AFI 24-101, Passenger Movement, 19 October 2012

AFI 24-203, Preparation and Movement of Air Force Cargo, 2 November 2010

AFI 24-230, Maintaining Air Force DoD Activity Address Codes (DODAAC), 20 February 2009

AFI 25-101, War Reserve Materiel (WRM) Program Guidance and Procedures, 2 May 2005

AFI 31-101, Integrated Defense, (FOUO), 8 October 2009

AFI 31-117, Arming and Use of Force by Air Force Personnel, 29 June 2012

AFI 31-401, Information Security Program Management,1 November 2005

AFI 32-7086, Hazardous Materiel Management, 1 November 2004

AFI 33-112, Information Technology Hardware Asset Management, 7 January 2011

AFI 33-364, Records Disposition—Procedures and Responsibilities,22 December 2006

AFI 34-270, Air Force Library and Information System (AFLIS), 23 June 2005

AFI 34-1201, Protocol, 25 January 2013

AFI 35-109, Visual Information, 12 March 2010

AFI 36-2306, Voluntary Education Program, 13 August 2010

AFI 36-2605, Air Force Military Personnel Testing System, 24 September 2008

AFI 36-2805, Special Trophies and Awards, 29 June 2001

AFH23-123 8 AUGUST 2013 261

AFI 38-401, The Air Force Innovative Development through Employee Awareness (IDEA)

Program, 21 November 2007

AFI 40-201, Managing Radioactive Materials in the US Air Force, 16 March 2011

AFI 41-209, Medical Logistics Support, 30 June 2006

AFI 51-105, Automated Legal Information Services and Library System, 16 April 2010

AFI 52-101, Planning and Organizing,10 May 2005

AFI 64-117, Air Force Government-Wide Purchase Card (GPC) Program, 20 September 2011

AFI 65-501, Economic Analysis, 10 November 2004

AFI 65-601, (Vol 1) Budget Guidance and Procedures, 16 August 2012

AFI 65-603, Official Representation Funds, 24 August 2011

AFI 84-103, USAF Heritage Program, 27 October 2004

AFI 90-301, The Inspector General Complaints Resolution, 23 August 2011

AFJI 16-401, Designating and Naming Defense Military Aerospace Vehicles, 14 April 2005.

AFMAN 23-122, Materiel Management Procedures, 30 June 2013

AFMAN 24-206_IP, Packaging of Materiel, 12 January 2004

AFMAN 33-363, Management of Records, 1 March 2008.

AFMAN 36-2227, Vol 1, Combat Arms Training Programs Individual Use Weapons, 21 May

2004

AFPD 10-35, Battlefield Airmen, 4 February 2005

AFPD 16-4, Accounting for Units, Installations, and Aerospace Vehicles, 7 September 1993

AFPD 16-7, Special Access Programs,29 December 2010

AFPD 16-8, Arming of Aircrew, Mobility, and Overseas Personnel, 18 May 1993

AFPD 23-1, Materiel Management, 10 March 2006

AFPD 25-2, Support Agreements, 12 October 2012

AFPD 65-1, Management of Financial Services, 1 July 1996

AFJMAN 23-209, Storage and Handling of Hazardous Materials, 13 January 1999

AFJMAN 23-215, Reporting of Supply Discrepancies, 6 August 2001

CJCSI 4110.01D, Joint Materiel Priorities and Allocation, 13 March 2009

DFASDE 7077.10-M, Standard Base Supply System User’s Manual, 1 June 2010

DLA Handbook

DLM 4000.25, Defense Logistics Management System (DLMS), 5 June 2012

DLM 4000.25, Vol 2, Supply Standards and Procedures, 13 June 2013

DLM 4000.25, Vol 6, Logistics Systems Interoperability Support Services, 5 June 2012

262 AFH23-123 8 AUGUST 2013

DLM 4000.25, Vol 7, Contract Administration, 24 April 2012

DLM 4000.25-1, Military Standard Requisition and Issue Procedures (MILSTRIP), 13 June

2012

DLM 4000.25-2, Military Standard Transaction Reporting and Accounting Procedures

(MILSTRAP), 13 June 2012

DLM 4000.25-5, Military Standard Contract Administration Procedures (MILSCAP), 17 Feb

1999

DoD 4100.39-M, Federal Logistics Information System (FLIS) Procedures Manual, Varies by

Volume

DoD 4140.1-R, DoD Supply Chain Materiel Management Regulation, 23 May 2003

DoD 4140.26-M, DoD Integrated Materiel Management (IMM) for Consumable Items:

Operating Procedures for Item Management Coding (IMC), 24 September 2010

DoD 4140.27-M, Shelf-Life Item Management Manual, 5 May 2003

DoD 4160.21-M, Defense Materiel Disposition Manual, 18 August 1997

DoD 4160.28-M-V2, Defense Demilitarization Manual, 7 June 2011

DoD 4500.9-R, Defense Transportation Regulation, June 2008

DoDM 5100.76, Physical Security of Sensitive Conventional Arms, Ammunition, and Explosives

(AA&E), 17 April 2012

DoD 5200.1-R, DoD Information Security Program, January 1997

DoDI 3110.05, Readiness-based Materiel Condition Reporting for Mission-Essential Systems

and Equipment, 25 September 2006

DoDI 4140.58, National Guard and Reserve Equipment Report (NGRER), 8 January 2010

DoDI 8320.04, Item Unique Identification Standards for Tangible Personal Property, 16 June

2008

TO 00-20-2, Maintenance Data Documentation, 1 September 2010

TO 00-20-3, Maintenance Processing of Reparable Property and Repair Cycle Asset Control

System, 2 February 2009

TO 00-20-14, Air Force Metrology and Calibration Program, 20 October 2007

TO 00-20K-1, Aerospace Equipment Maintenance Inspection, Documentation, Policy and

Procedures, 15 June 2011

TO 00-25-195, Source, Maintenance, and Recoverability Coding of Air Force Weapons,

Systems, and Equipment,1 October 2012

TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, 21 October 2009

TO 42B5-1-2, Gas Cylinders (Storage Type) Use, Handling, and Maintenance, 15 May 2006,

FED-STD 313B, Material Safety Data Sheets (MSDS), Preparation and Submission of, 14 April

1983

AFH23-123 8 AUGUST 2013 263

FED-STD-313D, Material Safety Data, Transportation Data, And Disposal Data, For

Hazardous Materials Furnished To Government Activities, April 3, 1996

MIL-STD-129, Military Marking for Shipment and Storage, 19 September 2007

MIL-STD-130, Identification Marking of U.S. Military Property, 17 December 2007

Adopted Forms

AETC Form 120/120A, Training/Field Training Equipment List

AF Form 9, Request for Purchase

AF Form 15, USAF Invoice

AF Form 86, Request for Cataloging Data/Action

AF Form 332, Base Civil Engineer Work Request

AF Form 538, Personal Clothing and Equipment Record

AF Form 601, Equipment Action Request

AF Form 636, Systems Change Release Document

AF Form 847, Recommendation for Change of Publication

AF Form 1297, Temporary Issue Receipt

AF Form 1445, Materials and Equipment List

AF Form 1815, Difficulty Report (DIREP) Worksheet

AF Form 2005, Issue/Turn-In Request

AF Form 2006, Tape Utilization Log

AF Form 2011, Base Supply ADPE Work Request

AFTO Form 22, Technical Manual (TM) Change Recommendation And Reply

AFTO Form 95, Significant Historical Data

AFTO Form 102, Munitions Inspection Document

AFTO Form 135, Industrial Radiography Safety Checklist

AFTO Form 375, Selected Support Equipment Repair Cost Estimate

DD Form 114, Military Pay Order

DD Form 200, Financial Liability Investigation of Property Loss

DD Form 250, Material Inspection and Receiving Report

DD Form 250-1, Material Inspection and Receiving Report, Tanker/Barge

DD Form 361, Transportation Discrepancy Report (TDR)

DD Form 362, Statement of Charges/Cash Collection Voucher

DD Form 780, Aircraft Inventory Record

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DD Form 1131, Cash Collection Voucher

DD Form 1150, Request for Issue or Turn-In

DD Form 1342, DoD Property Record

DD Form 1348-1, DoD Single Line Item Release/Receipt Document

DD Form 1348-1A, Issue Release/Receipt Document

DD Form 1348-6, Single Line Item Requisition System Document, DoD (Manual - Long Form)

DD Form 1387-2, Special Handling Data/Certification

DD Form 1392, Data Message Form

DD Form 1574, Serviceable Tag – Materiel

DD Form 1743, Military Dog Death Certificate

DD Form 1745, Animal Euthanasia

DD Form 2875, System Authorization Access Report (SAAR)

JLC Form 17, Nonconsumable Item Materiel Support Request (NIMSR)

OHSA Form 174, Material Safety Data Sheet

SF 344, Mulituse Standard Requisitioning/Issue System Document

SF 364, Report of Discrepancy (ROD)

Abbreviations and Acronyms

1LM—Intermediate Level Maintenance

2LM—Two-Level Maintenance

AAC—Acquisition Advice Code

AAFES—Army and Air Force Exchange Service

AAO—Approved acquisition objective

ACC—Air Combat Command

ACH—Advanced Combat Helmet

ACO—Administrative Contracting Officer

ACSA—Acquisition and Cross Servicing Agreements

AEF—Aerospace Expeditionary Force

AETC—Air Education and Training Command

AF—Air Force

AF/A4/7—Air Force Logistics, Installations & Mission Support

AF/A4L—Air Force Directorate of Logistics

AF/A4LE—Materiel Support Division

AFH23-123 8 AUGUST 2013 265

AF/A4LM—Maintenance Division

AF/A4LR—Logistics Readiness Division

AFGSC—Air Force Global Strike Command

AFI—Air Force Instruction

AFIAA—Air Force Intelligence Analysis Agency

AFIT—Air Force Institute of Technology

AFLRB—AF Logistics Readiness Board

AFMC—Air Force Materiel Command

AFMMCAB—Air Force Supply Chiefs Advisory Board

AFMMWG—Air Force Materiel Management Working Group

AFNIC—Air Force Network Integration Center

AFSC—Air Force Specialty Code

AFSOC—Air Force Special Operations Command

AFSPBP—Air Force Spare Parts Breakout Program

AFSPC—Air Force Space Command

AGM—Air-To-Ground Missile

AIM—Air Interceptor Missile

AIT—Automatic Identification Technology

ALC—Air Logistics Complex

ALT—Administrative Lead Time

AMC—Air Mobility Command; Acquisition Method Code

AMSC—Acquisition Method Suffix Code

ANG—Air National Guard

AO—Accountable Officer

AOR—Area of Responsibility; Accumulated Operating Result

APS—Aircraft Parts Store

ASL—Adjusted Stock Level

ASM—Aircraft Sustainability Model

AS/RS—Automated Storage/Retrieval System

AU—Air University

AWP—Awaiting Parts

BA—Budget Authority

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BC—Budget Code

BES—Budget Estimate Submission

BNCC—Base Network Control Center

BOCR—Business Overhead Cost Recovery

BOI—Basis of Issue

BP—Budget Program

CA—Cost Authority (AKA Obligation Authority)

CA/CRL—Customer Authorization/Custody Receipt Listings

CAGE—Commercial and Government Entity

CAS—Combat Ammunition System

CDM—Contract Depot Maintenance

CDMPC—Contract Depot Maintenance Production Cost

C-E—Communications-Electronics

C-SAG—Consolidated-Sustainment Activity Group

C-ICP—Contractor Inventory Control Point

CWDE—Chemical Warfare Defense Equipment

CEMO—Command Equipment Management Office

CFM—Career Field Manager

CFS—Contractor Field Service

CHPMSK—Contingency High Priority Mission Support Kit

CIIC—Controlled Item Inventory Code

CLS—Contractor Logistics Support

CLSSA—Cooperative Logistics Supply Support Agreement

CMD—Catalog Management Data

COB—Contingency Operating Base

COLT—Customer-Oriented Leveling Technique

CONOPS—Concept of Operations

COOP—Continuity of Operations

COPARS—Contractor Operated Parts Store

COSIS—Care of Supplies in Storage

CPFH—Cost Per Flying Hour

CRF—Consolidated Repair Facility

AFH23-123 8 AUGUST 2013 267

CRS—Contingency Retention Stock

CSAF—Chief of Staff of the Air Force

CSAG—Consolidated Sustainment Activity Group

CSAG-S—Supply division of CSAG (CSAG also has a Maintenance division)

CSAG-M—Maintenance division of CSAG

CSB—Computer Support Base

CSWSWG—Contractor Supported Weapon Systems Working Group

CT—Control Team

CTC—Control Team Chief

CTIC—Contractor Technical Information Codes

DDR—Daily Demand Rate

DFAS—Defense Finance and Accounting System

DIFM—Due-In From Maintenance

DIIP—Defense Inactive Item Program

DISA—Defense Information Systems Agency

DLA—Defense Logistics Agency

DLR—Depot Level Reparable

DLM—Depot Level Maintenance

DOLD—Date of Last Demand

DoD—Department of Defense

DoDD—Department of Defense Directive

DoDI—Department of Defense Instruction

DoDM—Department of Defense Manual

DPEM—Depot Procured Equipment Maintenance

DWCF—Defense Working Capital Fund

EAE—Equipment Accountable Element

EISP—End Item Sales Price

E-MALL—Electronic Mall

EOQ—Economic Order Quantity

EPWG—Air Force Equipment Policy Working Group

ERAA—Equipment Review Authorization Activity

ERRC—Expendability, Recoverability, Reparability Category

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ERRCD—Expendability, Recoverability, Reparability Category Designator

ERS—Economic Retention Stock

ES—Equipment Specialist

ESA—Engineering Support Activity

ESC—Electronic System Center

ESD—Electro-Static Devices

FC—Fund Code

FIX—Forced Record Change

FMS—Foreign Military Sales

FOB—Found on Base

FSC—Federal Supply Class and/or Flight Service Center

FSL—Forward Supply Location

FSS—Forward Supply System

FUP—Forecast Unit Price

G-ICP—Government-Inventory Control Point

GFE—Government Furnished Equipment

GFM—Government Furnished Materiel

GSA—General Services Administration

GSD—General Support Division

GSL—Geographically Separated Location

HAZMAT—Hazardous Material

HPMSK—High Priority Mission Support Kit

HQ—Headquarters

HTA—High Threat Area

HTSA—Host-Tenant Support Agreement

IBA—Individual Body Armor

I&S—Interchangeability and Substitutability

I&SG—Interchangeable and Substitution Group

ICP—Inventory Control Point

ICS—Interim Contractor Support

IEE—Individual Equipment Element

IIRP—Improved Item Replacement Program

AFH23-123 8 AUGUST 2013 269

ILS-S—Integrated Logistics Support-Supply

IMWRP—Item Manager Wholesale Requisition Process

IM—Item Manager

IMS—Inventory Management Specialist

IMWRP—Item Manager Wholesale Requisition Process

INS—Insurance

IPA—Intransit Property Area

IPE—Individual Protective Equipment; Industrial Plant Equipment

IRSP—In-Place Readiness Spares Package

ISSP—Interservice supply Support Procedures

IT—Information Technology

IUID—Item Unique Identification

JALC—Joint Aeronautical Logistics Commanders

JCS—Joint Chief of Staff

LAC—Latest Acquisition Cost

LDL—Low Density Level

LGRM—Materiel Management Flight

LIMFAC—Limiting Factor

LMCA—Logistics Materiel Control Activity

LRC—Latest Repair Cost

LRS—Logistics Readiness Squadron

LRU—Line Replaceable Unit

LSC—Logistics Support Center

LSS—Life Systems Stock

LTA—Low Threat Area

MAJCOM—Major Command

MARS—Military Affiliate Radio System

MCD—Mission Change Data

MCR—Materiel Cost Recovery

MEFPAK—Manpower & Equipment Force Packaging

MIC—Mission Impact Code

MICAP—Mission Capable

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MIICS—Master Item Identification Control System

MILSTRIP—Military Standard Requisition and Issue Procedures

MISTR—Management of Items Subject to Repair

MMAC—Materiel Management Aggregation Code

MMHS—Mechanized Materiel Handling System

MOA—Memorandum of Agreement

MOU—Memorandum of Understanding

MRSP—Mobility Readiness Spare Package

MRU—Minimum Replacement Unit

MSG—Mission Support Group

MSK—Mobility Spare Kit

MTA—Medium Threat Area

MTBF—Mean Time Between Failure

MUP—Mark-Up Price

MWD—Military Working Dog

MX—Maintenance

NAF—Numbered Air Force; Non-Appropriated Fund

NASA—National Aeronautics and Space Administration

NATO—North Atlantic Treaty Organization

NCO—Non-Commissioned Officer

NEMVAC—Noncombatant Emergency & Evacuation Plan

NEO—Noncombatant Evacuation Operations

NOP—Non-optimized

NRTS—Not Reparable This Station

NSL—Non-Stock Listed

NSN—National Stock Number

NSO—Numeric Stockage Objective NWRM—Nuclear Weapons-Related Materiel

NWRM—Nuclear Weapons-Related Materiel

O&M—Operation and Maintenance

O&ST—Order & Shipping Time

OC—Operations Compliance

OCCR—Organization Cost Center Record

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OIC—Officer In Charge

OIM—Organizational Intermediate Maintenance

OOB—Operations Operating Budget

OPR—Office of Primary Responsibility

PACAF—Pacific Air Forces

PBR—Program Budget Review

PBL—Performance Based Logistics

PCCN—Provisioning Contract Control Number

PCO—Procuring Contracting Officer

PA—Program Authority

PB—President’s Budget

PBR—Program Budget Review

PD—Program Document

PDL—Proactive Demand Leveling

PEO—Program Executive Office

PICA—Primary Inventory Control Activity

PMAI—Primary Mission Aircraft Inventory

PMIC—Precious Metals Indicator Code

PMO—Program Management Office

PMRP—Precious Metals Recovery Program

POM—Program Objective Memorandum

POS—Peacetime Operating Stock

POW—Prisoner Of War

PPBS—Planning, Programming, & Budgeting System

PPL—Provisioning Parts List

PR—Potential reutilization

QA—Quality Assurance

QAE—Quality Assurance Evaluator

QDR—Quality Deficiency Report

RBL—Readiness Based Level

RCDL—Repair Cycle Demand Level

RDO—Redistribution Order

272 AFH23-123 8 AUGUST 2013

REALM—Requirements/Execution Availability Logistics Module

REM—Registered Equipment Management

RFID—Radio Frequency Identification

RID—Routing Identifier

RIID—Requirements Item Identification Data

RIMCS—Reparable Item Movement Control System

RO—Requisitioning Objective

ROP—Reorder Point

RSP—Readiness Spares Package

SA/LW—Small Arms/Light Weapons

SAS—Storage Aid System

SBSS—Standard Base Supply System

SCM—Supply Chain Management

SDR—Shipment Discrepancy Report

SECAF—Secretary of the Air Force

SICA—Secondary Inventory Control Activity

SM—Single Manager

SMAG—Supply Management Activity Group

SNUD—Stock Number User Directory

SOO—Satellite Operations Officer

SORTS—Status of Resources and Training Systems

SOS—Source of Supply

SOW—Statement of Work

SPC—Stockage Priority Code

SPF—Single Point Failure

PM—Program Manager

SRA—Specialized-Repair Activities

SPRAM—Special Purpose Recoverable Authorized Maintenance

SPRS—Spares Priority Release Sequence

SRD—Standard Reporting Designator

SSM—System Support Manager

STR—System Transaction Recovery

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TACR—Allowance Change Request (equipment transaction)

TCM—Technical Content Manager

TCTO—Time Compliance Technical Order

TMDE—Test, Measurement, & Diagnostic Equipment

TO—Technical Order

TRN—Turnaround

TSP—Transition Support Plan

UCC—Unit Control Center

UDM—Unit Deployment Manager

UII—Unique Item Identifier

UJC—Urgency Justification Code

USD—Under Secretary of Defense

WCDO—Wartime Consumable Distribution Objective

WCF—Working Capital Fund

WRM—War Reserve Materiel

WRMM—War Reserve materiel manager

WRMPM—War Reserve Materiel Program Manager

WSAS—Weapon System Allowance Standard

WSGC—Weapon System Group Code

WSSP—Weapon System Support Program

ZOP—Zero Overpricing Program (now called the Price Challenge & Verification Program)

274 AFH23-123 8 AUGUST 2013

Attachment 2

UPDATED TERMS FOR AF SUPPLY CHAIN SUPPORT

A2.1. This Attachment provides updated terms for AF Supply Chain Support. See Table A2.1

Table A2.1. Updated Terms for AF Supply Chain Support.

New/Current terms

Old terms

AFMC Air Logistics

Complexes

Air Logistics Centers (ALCs), OC-ALC,

OO-ALC, WR- ALC (obsolete SA-ALC

and SM-ALC)

AFMC Allowance Standard

Activity

(AFGLSC – Air Force Equipment

Allowance Division), WR-ALC/LETA

AFMC Cataloging Activity

(AFGLSC – 401

SCMS/GUMB, Item

Identification Flight)

AFMC Centralized Asset

Management, (AFMC/A4F)

same/no change

AFMC Consolidated Mobility

Bag Activity

(Consolidated Mobility Bag Control

Center CMBCC) AFGLSC – 401

SCMS/GUMG

AFMC Cryptological System

Activity

Cryptologic Systems Division (CPSD) or

HQ Cryptologic Systems Group (CPSG)

AFMC Aerospace

Maintenance and

Regeneration Activity

Aerospace Maintenance and

Regeneration

Group (AMARG) or Center (AMARC)

AFMC SA/LW Serialized

Control Activity.

AFMC. Note: 3

AFGLSC -575 Combat Sustainment

Squadron CBSS)

AFH23-123 8 AUGUST 2013 275

AFMC Computer

Operations Activity

AFMC. Note: 3

AFGLSC Computer Operations Element

or GLSC Systems Flight (RPS Console

Operator)

AFMC Contingency

Operation Activity

AFMC. Note: 3

(AFGLSC) Functions--Kit movement

& transfers 635 SCOW

AFMC Equipment

Activity

AFMC. Note: 3

(AFGLSC) [Equipment

Responsibilities] – 635 SCOW)

AFMC Information

Technology Activity

AFMC Note: 3

HQ 754

Electronics Systems

Group (ELSG)/ILSSO, DOMH, DOYH,

LGSPC, LRE, Field Assistance Branch,

Quality Assurance, control room, Supply

Control Center, or Test Director;

ESC/HGGG; etc. -

AFMC Quality Assurance

Activity

AFMC. Note: 3

(AFGLSC) Functions-- Compliance

inspections, proof FIX requests, SBSS

release testings, stock screenings; C2 for

degraded ops

AFMC Records Maintenance

Activity

AFMC. Note: 3

AFGLSC Records Maintenance (635

SCOW)

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AFMC Stock Control Activity

AFMC. Note: 3

AFGLSC Stock Control – (635 SCOW)

AFMC Weapons System

Support Activity

AFMC. Note: 3

AFGLSC – (635 SCOW)

AFMC Security Assistance

Activity

AF Security Assistance Center (AFSAC)

AFMC TRAP Activity

Air Armament Center (AAC)

AFMC Uniform Office

Aeronautical Systems Center (ASC)

NWRM Transaction Control

Cell (NTCC)

same/no change

Support Equipment (SE)

Functional Activity

AFGLSC – (405 SCMS/GULA)

Notes

1. These are identification of functions within AFMC and should be considered as

that and not organizations. Their identification provides users a means to identify

what areas within AFMC need to be addressed with regard to a given subject.

2. Air Force Materiel Command (AFMC). In some cases this term is used

without a specific activity identified. In these cases it covers multiple activities.

Contact AFMC/A4RM.

3. References throughout to “AFMC SCM-R Activity” are hereby changed to

“AFMC”.