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ConcurGov Federal Traveler Manual
Group: Add and view group authorizations (not really used by DOI).
General: View and add document and trip information.
Expenses & Receipts: Add or delete expenses and attach, view or delete receipts.
Exceptions: Displays Other Authorizations i.e. Excess Baggage, Rental Car Authorized.
Accounting: Enter accounting codes.
Totals: Display expenses by summary or category details, accounting details, and advance details.
Perform Pre-Audits: Displays the pass/fail status each item required in the Audit Process. A reason is
required for each audit item that displays Fail.
Confirmation: Apply a status i.e. “Authorization Signed” and then stamp and submit the document for
approval. Provides Document Routing information and Document History.
Using Document Summary to Review Documents
The Summary tab is the primary review tool for approvers and the only place where a traveler, document
preparer, or approver can view calculated per diem allowances for a trip. With the Summary tab, users can:
Navigate to any part of the document to view or make changes.
Review, update, and delete expenses already entered on the document.
Attach or delete receipts/documentation.
Enter comments pertinent to the document.
Stamp and route the document.
Creating an Authorization without a Reservation
This section details how to create an authorization when starting with a reservation. Examples of when online
reservations may not be needed include field work, pre-arranged accommodations, etc.
To create an authorization without a reservation
From the ConcurGov Home screen, under the Shortcuts Authorizations section, click the New link.
Alternatively, click Authorizations New Authorization on the Menu Toolbar.
Note: If the TMC was called to make a reservation, click the New from Agent-booked Trip link.
Choosing this option, requires the Record Locator number to be entered. This code should be on the
emailed itinerary that is sent to the traveler from the Agent.
Select a Document Type – Authorization - from the Document Type drop-down.
Click the Create Document button.
On the Document Information tab, enter the required document information below. The Document Type,
Document Name, Document Date, and TA Num fields pre-populate.
Type Code: Use the drop-down to select a type code. Most travelers choose Trip by Trip, but there are
other options to indicate: Invitational Travel (non-DOI employees), Tour Renewal Travel, Limited
Open and Taxable TDY. Check with your bureau on policies related to allowable Open
authorizations.
Purpose Code: Use the drop-down to select the appropriate purpose code.
Document Detail: Type a detailed description of the details/reason for travel.
Click the Trip Information tab, enter the information below.
Depart Selection: Use the drop-down to select a departure location. This notates whether the traveler is
departing from Residence, Duty Station, or another location. Users on details should choose the
In Travel Status selection when filing multiple vouchers on every voucher except the first
voucher.
Return Selection: Use the drop-down to select a return location. This notates whether the traveler is
returning to Residence, Duty Station or another location. Users on details should choose In
Travel Status selection when filing multiple vouchers until they are ready to submit their final
voucher and return to Residence or Duty Station.