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Department Separation
Checklist (ICAA)
Rev. 07/21/2023
Please use the following form to document your separating employee’s off-boarding. Not all items may
be applicable to every employee (write “N/A”).
Employee Name: myWSU ID:
Supervisor Name: Last Day:
BEFORE EMPLOYEE SEPARATES:
Obtain letter of resignation and send the original to HR (campus box 15, or email to
hr.servicecenter@wichita.edu)
Submit ePAF with the employee’s last day. This ideally this is completed as soon as you
are notified. This is what need to remove the employee from payroll processes.
• Follow instructions found in T-Term ePAF guide for employee who are leaving the
position/department and university.
• Follow instructions found in A-Term ePAF guide if employee is only leaving the
position/department but maintaining employment with the university. If the
employee has multiple jobs you will have to do position only term epaf on each
position they are separating from and wait for it to be applied before you can
submit the next epaf. On the last position, you follow the T-Term ePAF guide.
Make a plan to collect University Property such as:
• Computer and/or software (MiFi hotspot), monitor(s), surface, scanner, iPAD,
flash drives, thumb drives, external hard drives, office equipment, etc. including
chargers.
o Notify Turn into Director of ICAA business office
• Keys
o Notify and Turn into Director of Facilities and Events
• University issued cell/mobile device, including chargers.
o Notify and Turn into Director of ICAA business office
• University issued corporate card (i.e., VISA, P-CARD)
o Notify and Turn into Director of ICAA business office
• State/Department cards or badges (Shocker ID card)
o Properly dispose (shred/cut up)
• Records, supplies, and files (books, manuals, etc.)
• Other equipment, tools, uniforms, etc
o Notify and Turn in apparel to Director of Equipment Services and Branding
o Notify Ticket Operations
• If the employee has a courtesy car, notify and turn in the keys to the Director of
Discuss any active or ongoing projects that will need to be monitored and/or transitioned.
If there is a transition of duties, communicate to appropriate staff.
Identify if there are responsibilities that will need to be transitioned to a designated
employee or to replace (i.e., committee work, standing meetings with university partners,
responsibilities that require system access, point of contact for internal WSU accounts or