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SAMPLE TERMS & CONDITIONS

PROJECT SUPPORT GRANT AGREEMENT

This document contains a list of standard terms and conditions frequently included in our project support grant agreements. This is not

an exhaustive list and is subject to change from time to time in our sole discretion. This list is provided for informational purposes only

and does not imply an award, agreement, or offer to contract.

GRANT AMOUNT: The Foundation will pay You the total grant amount specified in the Reporting & Payment Schedule below. The

Foundation’s Primary Contact must approve in writing any Budget cost category change of more than 10%.

REPORTING & PAYMENT SCHEDULE: Payments are subject to Your compliance with this Agreement, including Your achievement,

and the Foundation’s approval, of any applicable targets, milestones, and reporting deliverables required under this Agreement. The

Foundation may, in its reasonable discretion, modify payment dates or amounts and will notify You of any such changes in writing.

REPORTING: You will submit reports according to the Reporting & Payment Schedule using the Foundation’s templates or forms,

which the Foundation will make available to You and which may be modified from time to time. For a progress or final report to be

considered satisfactory, it must demonstrate meaningful progress against the targets or milestones for that investment period. If

meaningful progress has not been made, the report should explain why not and what adjustments You are making to get back on track.

Please notify the Foundation’s Primary Contact if You need to add or modify any targets or milestones. The Foundation must approve

any such changes in writing. You agree to submit other reports the Foundation may reasonably request.

PROJECT DESCRIPTION AND CHARITABLE PURPOSE: The Foundation is awarding You this grant to carry out the project

described in the Investment Document ("Project") in order to further the Charitable Purpose. The Foundation, in its discretion, may

approve in writing any request by You to make non-material changes to the Investment Document.

USE OF FUNDS: You may not use funds provided under this Agreement ("Grant Funds") for any purpose other than the Project. You

may not use Grant Funds to reimburse any expenses You incurred prior to the Start Date. At the Foundation’s request, You will repay

any portion of Grant Funds and/or Income used or committed in material breach of this Agreement, as determined by the Foundation in

its discretion.

INVESTMENT OF FUNDS: You must invest Grant Funds in highly liquid investments with the primary objective of preservation of

principal (e.g., an interest-bearing account or a registered money market mutual fund) so that the Grant Funds are available for the

Project. Together with any progress or final reports required under this Agreement, You must report the amount of any currency

conversion gains (or losses) and the amount of any interest or other income generated by the Grant Funds (collectively, “Income”). Any

Income must be used for the Project.

GLOBAL ACCESS COMMITMENT: You will conduct and manage the Project and the Funded Developments in a manner that ensures

Global Access. Your Global Access commitments will survive the term of this Agreement. “Funded Developments” means the products,

services, processes, technologies, materials, software, data, other innovations, and intellectual property resulting from the Project

(including modifications, improvements, and further developments to Background Technology). “Background Technology” means any

and all products, services, processes, technologies, materials, software, data, other innovations, and intellectual property created by

You or a third party prior to or outside of the Project used as part of the Project. “Global Access” means: (a) the knowledge and

information gained from the Project will be promptly and broadly disseminated; and (b) the Funded Developments will be made

available and accessible at an affordable price (i) to people most in need within developing countries, or (ii) in support of the U.S.

educational system and public libraries, as applicable to the Project.

PUBLICATION: Consistent with Your Global Access commitments, if the Project description specifies Publication or Publication is

otherwise requested by the Foundation, You will seek prompt Publication of any Funded Developments consisting of data and results.

“Publication” means publication in a peer-reviewed journal or other method of public dissemination specified in the Project description

or otherwise approved by the Foundation in writing. Publication may be delayed for a reasonable period for the sole purpose of seeking

patent protection, provided the patent application is drafted, filed, and managed in a manner that best furthers Global Access. If You

seek Publication in a peer-reviewed journal, You agree to adhere to the Foundation’s Open Access Policy available at:

www.gatesfoundation.org/How-We-Work/General-Information/Open-Access-Policy, which may be modified from time to time. Nothing

in this section shall be construed as requiring Publication in contravention of any applicable ethical, legal, or regulatory requirements.

You will mark any Funded Development subject to this clause with the appropriate notice or attribution, including author, date and

INTELLECTUAL PROPERTY REPORTING: During the term of this Agreement and for 5 years after, You will submit upon request

annual intellectual property reports relating to the Funded Developments, Background Technology, and any related agreements using

the Foundation’s templates or forms, which the Foundation may modify from time to time.

SUBGRANTS AND SUBCONTRACTS: You have the exclusive right to select subgrantees and subcontractors to assist with the

Project.

Version: January 2024

RESPONSIBILITY FOR OTHERS: You are responsible for all acts and omissions of any of Your trustees, directors, officers,

employees, subgrantees, subcontractors, contingent workers, agents, and affiliates assisting with the Project and ensuring their

compliance with the terms of this Agreement.

ANTI-TERRORISM: You will not use funds provided under this Agreement, directly or indirectly, in support of activities (a) prohibited by

U.S. laws related to combating terrorism; (b) with persons on the List of Specially Designated Nationals (www.treasury.gov/sdn) or

entities owned or controlled by such persons; or (c) with countries against which the U.S. maintains comprehensive or targeted

sanctions (currently, Cuba, Iran, Syria, North Korea, and the Crimea Region and so-called Luhansk and Donetsk People’s Republics of

Ukraine), unless such activities are fully authorized by the U.S. government under applicable law and specifically approved by the

Foundation in its sole discretion.

ANTI-CORRUPTION AND ANTI-BRIBERY: You will not offer or provide money, gifts, or any other things of value directly or indirectly

to anyone in order to improperly influence any act or decision relating to the Foundation or the Project, including by assisting any party

to secure an improper advantage. Training and information on compliance with these requirements are available at

www.learnfoundationlaw.org.

LOBBYING AND ELECTIONEERING PROHIBITION

You may not use Grant Funds to influence the outcome of any election for public office or to carry on any voter registration drive. You

acknowledge that the Foundation has not earmarked Grant Funds to support lobbying activities or to otherwise support attempts to

influence legislation. Activities will be conducted consistent with the private foundation lobbying rules and exceptions under Internal

Revenue Code Section 4945 and related regulations. You confirm that the Budget (or the combined project budget if there are multiple

funders) accurately reflects that You will expend at least the amount of the Grant Funds on (a) non-lobbying activities in the project

year, or (b) for multiple year projects, the total non-lobbying portion of the project.

OTHER LOBBYING, GIFT, AND ETHICS RULES

You agree to comply with any national, state, local, or other lobbying, gift, and ethics rules applicable to the Project. The Foundation is

not retaining or employing You to engage in lobbying activities.

PUBLICITY: A Party may publicly disclose information about the award of this grant, including the other Party’s name, the total amount

awarded, and a description of the Project, provided that a Party obtains prior written approval before using the other Party’s name for

promotional purposes or logo for any purpose. Any public disclosure by You or Your subgrantees, subcontractors, contingent workers,

agents, or affiliates must be made in accordance with the Foundation’s then-current brand guidelines, which are available at:

www.gatesfoundation.org/brandguidelines.

COMPLIANCE WITH LAWS: In carrying out the Project, You will comply with all applicable laws, regulations, and rules and will not

infringe, misappropriate, or violate the intellectual property, privacy, or publicity rights of any third party.

RELIANCE: You acknowledge that the Foundation is relying on the information You provide in reports and during the course of any due

diligence conducted prior to the Start Date and during the term of this Agreement. You represent that the Foundation may continue to

rely on this information and on any additional information You provide regarding activities, progress, and Funded Developments.

TERM: This Agreement commences on the Start Date and continues until the End Date, unless terminated earlier as provided in this

Agreement. The Foundation, in its discretion, may approve in writing any request by You for a no-cost extension, including amending

the End Date and adjusting any affected reporting requirements.

TERMINATION: The Foundation may modify, suspend, or discontinue any payment of Grant Funds or terminate this Agreement if: (a)

the Foundation is not reasonably satisfied with Your progress on the Project; (b) there are significant changes to Your leadership or

other factors that the Foundation reasonably believes may threaten the Project’s success; (c) there is a change in Your control; (d)

there is a change in Your tax status; or (e) You fail to comply with this Agreement.

RETURN OF FUNDS: Any Grant Funds that have not been used for, or committed to, the Project upon expiration or termination of this

Agreement must be returned promptly to the Foundation, applied to another Foundation-funded project (current or under consideration),

or applied to another mutually-agreed upon charitable purpose, as directed in writing by the Foundation. Any Income that has not been

used for, or committed to, the Project must be either applied to another Foundation-funded project (current or under consideration) or

applied to another mutually-agreed upon charitable purpose, as directed in writing by the Foundation.

RECORD KEEPING: You will maintain complete and accurate accounting records and copies of any reports submitted to the

Foundation relating to the Project. You will retain such records and reports for 4 years after Grant Funds have been fully spent. At the

request of the Foundation, or its designee, You will make such records and reports available to enable the Foundation to monitor and

evaluate how Grant Funds have been used or committed.

SURVIVAL: A Party’s obligations under this Agreement will be continuous and survive expiration or termination of this Agreement as

expressly provided in this Agreement or otherwise required by law or intended by their nature.

ENTIRE AGREEMENT, CONFLICTS, AND AMENDMENTS

Version: January 2024

This Agreement contains the entire agreement of the Parties and supersedes all prior and contemporaneous agreements concerning its

subject matter. If there is a conflict between this Agreement and the Investment Document or Budget, this Agreement will prevail.

Except as specifically permitted in this Agreement, no modification, amendment, or waiver of any provision of this Agreement will be

effective unless in writing and signed by authorized representatives of both Parties.

NOTICES AND APPROVALS: Written notices, requests, and approvals under this Agreement must be delivered by mail or email to the

other Party’s primary contact specified on the Agreement Summary & Signature Page, or as otherwise directed by the other Party.

SEVERABILITY: Each provision of this Agreement must be interpreted in a way that is enforceable under applicable law. If any

provision is held unenforceable, the rest of the Agreement will remain in effect.

ASSIGNMENT: You may not assign, or transfer by operation of law or court order, any of Your rights or obligations under this

Agreement without the Foundation’s prior written approval. This Agreement will bind and benefit any permitted successors and assigns.

COUNTERPARTS AND ELECTRONIC SIGNATURES: Except as may be prohibited by applicable law or regulation, this Agreement

and any amendment may be signed in counterparts, by facsimile, PDF, or other electronic means, each of which will be deemed an

original and all of which when taken together will constitute one agreement. Facsimile and electronic signatures will be binding for all

purposes.

The following clauses will be included in project support grant agreements if relevant to your project, as determined by the foundation.

These terms are non-negotiable.

EVALUATION: [Included in all U.S. Program grants.] You agree to notify the Foundation and provide copies of any reports or findings if

You conduct or commission any research or evaluation regarding the Project. If You are selected to participate in Foundation-funded

research or evaluation relating to the Project, You agree to: (a) designate a primary point of contact; (b) cooperate with the

Foundation’s evaluation partner as reasonably required to implement an evaluation plan; (c) provide or facilitate the collection of data

as reasonably required; and (d) permit dissemination of resulting reports or findings.

GLOBAL ACCESS MILESTONES: [Included if the foundation requires that Global Access commitments be further defined.] To further

define Your Global Access commitments, You are required to complete a Global Access Strategy and any other Global Access

activities and documentation listed in the Reporting & Payment Schedule. The Global Access Strategy should address the following

concepts with respect to all Funded Developments: (a) identification of Background Technology at the outset of the Project and any

Funded Developments created during the Project and specific strategies to ensure access to such Funded Developments and

Background Technology; (b) agreements and/or procedures for transfers of materials and data among Project Collaborators or third

parties relevant to the Project; (c) reporting processes for the creation of Funded Developments to both the Project management team

and to the Foundation as well as the publishing and dissemination of the knowledge and information gained from the Project; (d)

strategies to secure, manage and allocate intellectual property rights associated with the Funded Developments or Background

Technology in a way that ensures Global Access while providing incentives for future potential private sector participation; and (e)

anticipated development, commercialization and sustainability strategies during and after the Project to ensure that Global Access can

be met.

You may not materially change the plans and strategies contained in any Global Access documents after they have been approved by

the Foundation without the Foundation’s prior written approval. You will provide the Foundation with updates to the Global Access

Strategy during each year of the Project describing any new or modified approaches with respect to Funded Developments and

Background Technology, and related agreements, taking into account any new product, technology, and commercialization

developments and/or market information. “Global Access Strategy” means a written document, subject to the Foundation’s approval,

describing how You intend to achieve Global Access given the particular circumstances of the Project. “Project Collaborators” means all

current and future subgrantees, subcontractors, partners, agents, affiliates, or other parties who provide any input to the Project.

GLOBAL ACCESS COMMITMENT AGREEMENT: [Included if foundation requires a Global Access Commitment Agreement.] In order

to further define Your Global Access commitments, You agree to the terms and conditions set out in the Global Access Commitment

Agreement set forth in Attachment C. You may not materially change the plans and strategies contained in any Global Access

Commitments Agreement without the Foundation’s prior written approval. Upon request of the Foundation, You will provide the

Foundation with progress updates evidencing the progress to attain Your Global Access Commitments.

HUMANITARIAN LICENSE: [Included if foundation requires a license to Funded Developments in order to further Global Access.]

Subject to applicable laws and for the purpose of achieving Global Access, You grant the Foundation a nonexclusive, perpetual,

irrevocable, worldwide, royalty-free, fully paid up, sublicensable license to make, use, sell, offer to sell, import, distribute, copy, create

derivative works, publicly perform, and display Funded Developments and Essential Background Technology. “Essential Background

Technology” means Background Technology that is: (a) owned, controlled, or developed by You, or in-licensed with the right to

sublicense; and (b) either incorporated into a Funded Development or reasonably required to exercise the license to a Funded

Development. You confirm that You have retained sufficient rights in the Funded Developments and Essential Background Technology

to grant this license. You must ensure this license survives the assignment or transfer of Funded Developments or Essential

Background Technology. On request, You must promptly make available the Funded Developments and Essential Background

Technology to the Foundation for use solely under this license. If You demonstrate to the satisfaction of the Foundation that Global

Version: January 2024

Access can best be achieved without this license, the Foundation and You will make good faith efforts to modify or terminate this

license, as appropriate

COMPLIANCE WITH REQUIREMENTS: [Included in all US Program, Global Policy and Advocacy, Communications, Foundation

Strategy Office, and Chief Strategy Office grants.] You will conduct, control, manage, and monitor the Project in compliance with all

applicable ethical, legal, regulatory, and safety requirements, including applicable international, national, state, local, institutional, and

school district or school network standards (“Requirements”). You will obtain and maintain all necessary approvals, consents, and

reviews before conducting the applicable activity. As a part of Your annual progress report to the Foundation, You must report whether

the Project activities were conducted in compliance with all Requirements.

If the Project involves:

a. any protected information (including personally identifiable, protected health, or third-party confidential), You will not disclose this

information to the Foundation without obtaining the Foundation’s prior written approval and all necessary consents to disclose such

information; and/or

b. children, students, or vulnerable subjects, You will obtain any necessary consents and approvals unique to these subjects.

Any activities by the Foundation in reviewing documents and providing input or funding does not modify Your responsibility for

determining and complying with all Requirements for the Project.

COMPLIANCE WITH REQUIREMENTS: [Included in all Global Health, Global Development, Global Growth & Opportunity, Gender

Equality and Executive Office grants.] You will conduct, control, manage, and monitor the Project in compliance with all applicable

ethical, legal, regulatory, and safety requirements, including applicable international, national, local, and institutional standards

(“Requirements”). You will obtain and maintain all necessary approvals, consents, and reviews before conducting the applicable

activity. As a part of Your annual progress report to the Foundation, You must report whether the Project activities were conducted in

compliance with all Requirements.

If the Project involves:

a. any protected information (including personally identifiable, protected health, or third-party confidential), You will not disclose this

information to the Foundation without obtaining the Foundation’s prior written approval and all necessary consents to disclose such

information;

b. children or vulnerable subjects, You will obtain any necessary consents and approvals unique to these subjects; and/or

c. any trial involving human subjects, You will adhere to current Good Clinical Practice as defined by the International Council on

Harmonisation (ICH) E-6 Standards (or local regulations if more stringent) and will obtain applicable trial insurance.

Any activities by the Foundation in reviewing documents and providing input or funding does not modify Your responsibility for

determining and complying with all Requirements for the Project.

INDEMNIFICATION: [Included in all Global Health, Global Development, Global Growth & Opportunity, Gender Equality and Executive

Office grants.] If the Project involves clinical trials, trials involving human subjects, post-approval studies, field trials involving genetically

modified organisms, experimental medicine, or the provision of medical/health services (“Indemnified Activities”), You will indemnify,

defend, and hold harmless the Foundation and its trustees, employees, and agents (“Indemnified Parties”) from and against any and all

demands, claims, actions, suits, losses, damages (including property damage, bodily injury, and wrongful death), arbitration and legal

proceedings, judgments, settlements, or costs or expenses (including reasonable attorneys’ fees and expenses) (collectively, “Claims”)

arising out of or relating to the acts or omissions, actual or alleged, of You or Your employees, subgrantees, subcontractors, contingent

workers, agents, and affiliates with respect to the Indemnified Activities. You agree that any activities by the Foundation in connection

with the Project, such as its review or proposal of suggested modifications to the Project, will not modify or waive the Foundation’s

rights under this paragraph. An Indemnified Party may, at its own expense, employ separate counsel to monitor and participate in the

defense of any Claim. Your indemnification obligations are limited to the extent permitted or precluded under applicable federal, state or

local laws, including federal or state tort claims acts, the Federal Anti-Deficiency Act, state governmental immunity acts, or state

constitutions. Nothing in this Agreement will constitute an express or implied waiver of Your governmental and sovereign immunities, if

any.

INSURANCE: [Included in all Global Health, Global Development, Global Growth & Opportunity, Gender Equality and Executive Office

grants.] You will maintain insurance coverage sufficient to cover the activities, risks, and potential omissions of the Project in

accordance with generally-accepted industry standards and as required by law. You will ensure Your subgrantees and subcontractors

maintain insurance coverage consistent with this section.

MONITORING, REVIEW, AND AUDIT: The Foundation may monitor and review Your use of the Grant Funds, performance of the

Project, and compliance with this Agreement, which may include onsite visits to assess Your organization’s governance, management

and operations, discuss Your program and finances, and review relevant financial and other records and materials. In addition, the

Foundation, or its designee, may conduct audits, including onsite audits, at any time during the term of this Agreement, and within four

years after Grant Funds have been fully spent. Any onsite visit or audit shall be conducted at the Foundation’s expense, following prior

written notice, during normal business hours, and no more than once during any 12-month period.

Version: January 2024

INTERNAL OR THIRD PARTY AUDIT: If during the term of this Agreement You are audited by your internal audit department or by a

third party, You will provide the audit report to the Foundation upon request, including the management letter and a detailed plan for

remedying any deficiencies observed (“Remediation Plan”). The Remediation Plan must include (a) details of actions You will take to

correct any deficiencies observed, and (b) target dates for successful completion of the actions to correct the deficiencies.

LEGAL ENTITY AND AUTHORITY: You confirm that: (a) You are an entity duly organized or formed, qualified to do business, and in

good standing under the laws of the jurisdiction in which You are organized or formed; (b) You are not an individual (i.e., a natural

person) or a disregarded entity (e.g., a sole proprietor or sole-owner entity) under U.S. law; (c) You have the right to enter into and fully

perform this Agreement; and (d) Your performance will not violate any agreement or obligation between You and any third party. You

will notify the Foundation immediately if any of this changes during the term of this Agreement.