Guide for Capital Budget Requests
FY 2026
Page 1 of 15
FY 2026 Capital Budget Requests Guide
Table of Contents
Introduction 2
Important and Helpful Links 2
Budget Process 3
Important Dates 4
Facility Program Deadlines 4
Capital Budget Submission 4
Capital Budget Information System (CBIS) 5
Obtaining a CBIS Login or Password Reset 5
Cost Estimate Worksheet (CEW) 5
Regional Construction Factor (RCF) 6
Climate Solutions Now 7
The eMMA Transaction Fee 7
Green Building Premium 7
Cash Flow Projections 8
Printing Your CBIS Worksheets 8
Documents Completed Outside of CBIS 8
Growth and Conservation Criteria (GCC) for Capital Budgeting 8
Coast Smart Construction Program 9
Capital Equipment 10
State-owned Requests 11
Documenting Current Year Planned Activity (Programs) 11
Documenting Encumbrance and Expenditure Activity (Programs) 11
Grant and Loan Requests 12
Documenting Current Year Planned Activity 12
Documenting Encumbrance and Expenditure Activity 12
Requesting Projects through State Capital Programs 12
Energy-Related Projects 13
Maryland Department of Planning Coordination 13
Checklist for Capital Project Requests and Worksheets 14
Guide for Capital Budget Requests
FY 2026
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Introduction
Each year, State agencies submit their capital funding requests to the Department of Budget and
Management (DBM) Office of Capital Budgeting (OCB). This document outlines the overall
process through which agencies prepare for and submit budget requests. It includes helpful hints,
links, and checklists to ensure accurate and complete submissions. Detailed instructions on how to
use the Capital Budget Information System (CBIS), the State’s online capital budget submission
software, can be found in the CBIS Manual. Please be sure to review the Capital Budget Memo
sent to agency heads and capital budget managers on May 8, 2024 to understand expectations
and additional guidance from the Moore-Miller Administration.
Each State agency is assigned a capital budget analyst, who provides technical assistance in
preparing budget submissions, facilities master plans, capital project proposals (part I/II facility
programs), equipment eligibility lists, and any other documentation required by OCB. OCB
analysts use the information submitted by agencies to develop recommendations for the Governor's
annual capital budget and five-year Capital Improvement Program (CIP).
All agencies should use their assigned OCB analyst as a resource before, during, and after the
budget submission process. OCB strives for open and ongoing communication throughout the year
to create a streamlined submission process for agencies. Once an agency submits its request, the
assigned OCB analyst will review the information and reach out with questions or request
additional information. The analyst may also require agencies to revise and resubmit requests that
lack complete, accurate information.
To save time and effort, please make full use of the guideline and instruction documents, including
the information outlined in this guide. This guide provides critical information to ensure
submission of a high-quality, complete, and accurate request, which will reduce the need for
revisions and resubmissions. For more information, please contact your OCB analyst or visit the
Department of Budget and Management – Capital Budget Homepage.
Important and Helpful Links
Please consult the following links as you prepare your budget submission.
● Capital Budget Homepage
● Capital Budget Analysts Contact Information
● CBIS Manual
● FY 2025 Capital Improvement Program (CIP)
● FY 2025 Capital Budget Bill (MCCBL of 2024)
● CEW Template
● Cash Flow Template
● Project Funding Status Report Form
● Growth and Conservation Criteria (GCC) Form
● GCC Interactive Map
Guide for Capital Budget Requests
FY 2026
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● Coast Smart Program and Project Screening Form
● Completed Project and Program example worksheets
● Capital Equipment Guidelines and Capital Equipment Request (Form G)
● Equipment Allowance Calculator (higher education agencies only)
● Part I/II Facility Program Manual
Budget Process
Maryland operates its finances according to the fiscal year calendar, which begins on July 1st. To
plan for future capital needs of the State, OCB develops a five-year capital plan for Maryland. This
Capital Improvement Program (CIP) is updated annually through the capital budgeting process.
Agencies submit requests for capital projects and programs annually (including projects with pre-
authorizations or planned funding) by June 30th or August 15th, depending on the type of request
(State-owned vs. grant and loan). DBM, with input from the Department of General Services
(DGS), reviews submissions and develops recommendations for the Governor. The Governor
incorporates these recommendations and other considerations into his five-year CIP, which is
proposed to the General Assembly in January. The General Assembly votes only on the proposed
capital budget for the first year (“budget year”) of the CIP, which becomes law.
State-owned agencies submit
budget requests by June 30
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FY 2026
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CDAC: Capital Debt Affordability Committee
CIP: Capital Improvement Program
DBM: Department of Budget and Management
DGS: Department of General Services
DLS: Department of Legislative Services
GA: General Assembly
Source: Department of Legislative Services
Important Dates
June 30, 2024: Deadline for State-owned requests submitted in CBIS, and supporting
documentation submitted to DBM via email.
August 15, 2024: Deadline for grant and loan, and non-State-owned requests in CBIS, with
supporting documentation submitted to DBM via email.
Revised Facility Program Submission Schedule
Ensure you have submitted an electronic version of your part I/II facility program, if applicable.
Please ask your assigned OCB analyst if they require a hard copy prior to submission.
Below is a full schedule of facility program submission deadlines for the FY 2026-2030 CIP.
Please note, DBM will be accelerating the part I facility program submission deadline from June
30
th
to May 1
st
to ensure sufficient time to review programs for new requests beginning next year
with the FY 2031 requests.
● Part I facility programs for CIP requests in FY 2026-2029 should have already been
submitted to DBM.
● Part II facility programs for FY 2026 requests should have been submitted to DBM by
March 2024. Note: Part II facility programs that do not match the submitted or approved
part I facility program will likely take additional time to approve, which may result in the
project being deferred beyond FY 2026.
FY of Funding Request
for New Projects
Part I Deadline
Part II Deadline
FY 2026
June 30, 2020
March 1, 2024
FY 2027
June 30, 2021
March 1, 2025
FY 2028
June 30, 2022
March 1, 2026
FY 2029
June 30, 2023
March 1, 2027
FY 2030
June 30, 2024
March 1, 2028
FY 2031
May 1, 2025
March 1, 2029
● Projects requested in the CIP for which the agency has not submitted a part I facility
program to DBM must include with the request extensive detail explaining the scope of
and justification for the project, including quantitative data to support the proposed scope.
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FY 2026
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● As a supplement to reading programs, DBM may request site visits and/or meetings to gain
a full understanding of the proposed project. The review process can be quite extensive and
may take longer than expected, especially when budget development must take priority.
● Note: For select agencies, the facility program submission timeline may differ from above.
Please consult with your OCB analyst for clarification as necessary.
Capital Budget Submission
To be considered for capital funding, you must submit a complete and accurate budget request.
OCB requires you to submit your agency’s request in CBIS and provide additional documents as
appropriate for your agency, project, and program. Included in the CBIS Manual is an introduction,
instructions for each type of budget request, an appendix, and Cost Estimate Worksheet (CEW)
instructions. The introduction section of the manual lists which set(s) of CBIS instructions you
must follow for your agency based on the four types of budget requests, which are State-owned
Projects, State-owned Programs, Grant and Loan Programs, and Non-State-owned Projects.
It is important that you understand, complete, and submit each document required for your project
or program. Individual technical assistance and CBIS training sessions are available to agencies
and budget preparers. Your OCB analyst will contact you to schedule a training session, which
may be required at the discretion of the analyst. Please do not hesitate to contact your analyst if
you have any questions during the budget submission process, before or after your training session.
Capital Budget Information System (CBIS)
CBIS is the web-based database utilized by OCB to process your capital budget request. To be
considered for capital funding, you must complete several CBIS worksheets. Please refer to the
CBIS Manual for complete, detailed instructions for submitting capital budget requests in
CBIS. Additional guidance on select topics can be found below. If you have questions, please
contact your capital budget analyst.
Obtaining a CBIS Login or Password Reset
All capital budget requests must be submitted via CBIS. To obtain a username and password
for CBIS, contact the Service Desk at (410) 697-9700 or servic[email protected]. Provide
your name and agency and explain that you need a CBIS login when you call or email.
To reset your password, click the “forgot password” link and answer the security questions that
you previously set. If this does not work, please contact the Service Desk for further assistance in
resetting your password.
Cost Estimate Worksheet (CEW)
Cost estimates requested for FY 2026-2030 requiring the completion of a Cost Estimate Worksheet
(CEW) must be supported by a CEW entered into CBIS. Step-by-step instructions for completing
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FY 2026
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the CEW are available in Section IX of the CBIS Manual. Please contact your assigned OCB
analyst if you have any questions about CEW requirements.
Construction Market Escalation: To account for inflation, escalation is to be calculated at 5.5
percent for calendar year 2024, 4.0 percent for 2025, and 3.5 percent for 2026 and each year
thereafter. The escalation rate for calendar year 2023 is set at 5.5 percent to align with year-end
estimates. This is a downward adjustment from last year’s planned escalation rate of 7.5 percent.
For projects already in the CIP and without construction contracts, increase the base costs by the
2023 escalation rate of 5.5 percent and update the “Estimate Reference Point” to January 2024.
Projects in design should use either A/E estimates or the inflation formula to estimate construction
costs, depending on the situation.
DBM may adjust escalation as needed for calendar year 2024 and beyond before finalizing project
cost estimates in the fall/winter.
Regional Construction Factor (RCF)
In addition to escalation, certain counties have a regional construction factor (RCF) below or above
the standard 1.0 to account for the variation in wage rates and other factors impacted by the
project’s location. Once design of a project has commenced, the RCF should be set in CBIS based
on the location using the list below. At this time, the base cost estimate should already factor in
the project’s location. The FY 2026 Regional Construction Factors are provided in the table below.
FY 2026 Regional Construction Factors
RCF
County
1.25
Harford
1.00
Howard
1.00
Kent
1.00
Montgomery
1.00
Prince George’s
1.00
Queen Anne’s
1.00
St. Mary’s
1.00
Somerset
1.10
Talbot
0.95
Washington
1.10
Wicomico
1.25
Worcester
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FY 2026
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Climate Solutions Now Act
The Climate Solutions Now Act of 2022 (Ch 38, SB 528) is expected to have a significant impact
on Maryland’s approach to reducing greenhouse gas (GHG) emissions and the impacts of climate
change. The legislation requires that the State reduce GHG emissions to net zero by 2045. It
requires that agencies transition to no- or low-carbon energy sources, convert their fleets to zero
emission vehicles, and consider climate impacts in their long-term planning. Maryland has also
adopted California’s Advanced Clean Cars II regulation, which bans the sale of new gasoline
powered cars in 2035.
Over the next several years, DBM will be working with the Departments of General Services and
the Maryland Department of the Environment to better understand impacts of the Climate
Solutions Now Act on projects and programs in the CIP. Though the State has not yet revised
building energy performance standards or policies, agencies should continue to factor the
requirements of the legislation into their capital projects and programs, consistent with DBM’s
prior year capital budget guidance. Facility Master Plans and part I/II facility programs should
include discussion of how proposed projects will reduce GHG emissions, expand the infrastructure
needed to support zero emission vehicles, and mitigate the climate impacts associated with capital
improvements.
The eMMA Transaction Fee
For all agencies that use the State's eMMA procurement system, a one-percent transaction fee for
all sales under a contract (design or construction) will be applied to contracts that cost up to $5
million payable to Procurement 45 calendar days after the end of each reporting period. Failure to
remit the fee may result in a third party analysis of all contract activity. A clause will be
incorporated in the State’s solicitation guidelines and requirements. For more information on the
fee and payment, please contact the Office of State Procurement. For qualifying projects that are
required to submit CEWs, agencies should create “miscellaneous” construction and/or design line
items to account for the one-percent fee in the CEW, until a contract has been awarded. Once the
contract has been awarded, the fee may be incorporated in the base cost of the project.
For more information on the fee and payment, please contact DGS’s Office of State Procurement.
Green Building Premium
As of FY 2025, the Green Building Premium defaulted to 0 percent because a premium is
unnecessary for projects that will conform with LEED Silver or International Green Construction
Code rating principles outlined by the Maryland Green Building Council. Agencies should include
this premium only if the project is at least 7,500 GSF and if the project will achieve greater
efficiency standards, such as those required for LEED Platinum or Net Zero Emissions. If the
premium is greater than 0 percent, provide details on how the percentage was determined and what
standards will be achieved in the Notes section.
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FY 2026
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Cash Flow Projections
Agencies that have projects that are not managed by DGS must submit a construction cash flow
projection in Microsoft Excel format for projects for which construction funding is requested in
FY 2026. OCB prefers a schedule showing projected expenditures by month.
• For projects with a construction contract, the cash flow must be based on projections
provided by the construction contractor.
• For projects in design, the cash flow must be based on projections provided by the
construction manager or A/E.
● A cash flow template is provided for your convenience, but agencies may use their own
templates.
Please upload your cash flow in the “Justification” section of the CBIS project request.
Printing Your CBIS Worksheets
The CBIS worksheets are the primary tool used by DBM to review and evaluate capital budget
requests. You must review these worksheets to verify all data and information is correct. The
worksheets will be the primary point of reference for discussion at your budget meeting with DBM.
OCB strongly recommends you print a PDF or a hard copy of completed CBIS worksheets prior
to submission. For additional information or questions about how to print your worksheets, please
consult our CBIS Manual or contact your assigned budget analyst.
Documents Completed Outside of CBIS
The following section discusses other documents that may be required for your capital project.
Please ask your budget analyst if you are unsure whether you should complete a form.
Growth and Conservation Criteria (GCC) Guidelines for Capital Budgeting
Under the Local and State Targeted Growth and Conservation Areas, Maryland will be able to
better coordinate the sustainable growth efforts and programs of the State government. The
Sustainable Growth (formerly Smart Growth) Subcabinet agencies collaborate with local
governments to identify locations where targeted investments can promote growth and protect
other areas where preservation and conservation should be a priority. DBM has developed GCC
guidelines for capital budgeting. All State agencies must consider these guidelines in their capital
budget requests when prioritizing projects to be funded and siting new capital projects.
GCC guidelines for capital budgeting are:
● Use State investment in capital improvements to encourage development, redevelopment,
and economic growth in locations best suited to accommodate growth and achieve GCC
goals and objectives.
● Minimize State investments that may compromise or damage historic, cultural, and natural
resources or environmentally sensitive lands. Encourage use or rehabilitation of available
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FY 2026
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existing historic buildings where practicable and feasible when allocating State resources
for capital projects.
● State-funded capital improvements for new construction will be guided by departmental
plans and consistent with GCC goals. To the extent practicable, State capital investments
should be made according to the following priority sequence:
1. Protection of public health and safety.
2. Infrastructure maintenance and system preservation.
3. Redevelopment, enhancement improvements, and capacity expansions in Targeted
Growth and Revitalization Planning Areas.
4. Enhancement improvements in Established Community Areas in Priority Funding
Areas (PFAs).
5. Enhancement improvements in communities outside PFAs.
All agencies must complete the GCC Spreadsheet, using the Local and State Targeted Growth and
Conservation Areas interactive map for projects requested in the five-year CIP. The GCC
Spreadsheet must be submitted with your FY 2026 capital budget submission. Please follow the
instructions in the 'Instructions' tab of the GCC Spreadsheet template.
For assistance with the GCC, please contact your capital budget analyst.
Coast Smart Construction Program
The Coast Smart Construction Program was developed by the Coast Smart Council under authority
provided in Section 3-1001:1018 of the Natural Resources article. The program establishes siting
and design criteria to address sea level rise and coastal flood impacts on capital projects.
All State and local capital projects that are at least 50 percent funded with State funds and have a
total project cost of $500,000 or more must be constructed in compliance with the Coast Smart
Construction Program siting and design criteria. These criteria apply to all capital projects that
include construction or reconstruction of a structure, or the construction of a highway facility.
The Local and State Targeted Growth and Conservation Areas interactive map provides an initial
screening of whether the location of the capital project is within the Coast Smart-Climate Ready
Action Boundary (CS-CRAB). For those projects initially identified as "CRAB-Yes" in the
interactive map, a more detailed CS-CRAB Interactive GIS Map can assist agencies in screening
projects. Agencies can access the Coast Smart Construction Program and Project Screening Form
(see Appendix A) and the Coast Smart CRAB map on the OCB website, with additional
information found on the Coast Smart Council website. For assistance with Coast Smart criteria,
please contact the Department of Natural Resources-Chesapeake and Coastal Services, Ryland
Taylor, [email protected].
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FY 2026
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Capital Equipment
Projects with capital equipment funding requests are required to submit a DBM Equipment and
Furnishings Request-Form G with the exception of higher education agencies that elect to use the
formula allowance. Agencies must submit equipment lists no later than three months after design
completion. Please review the Capital Equipment Guidelines before completing Form G.
State government units are required by State law and regulation (Ref: COMAR 21.11.05) to
procure supplies and services from designated selling entities whenever possible-generally, this
refers to Maryland Correctional Enterprises (MCE). If MCE cannot provide a specific product or
item, the A/E must obtain a written waiver from MCE for that product. Products from alternate
sources will not be accepted without a waiver from MCE. More information about MCE is
available at https://mce.md.gov/.
Equipment List Escalation
● An annual escalation rate of three percent may be applied to the cost of capital eligible
equipment once an equipment list is submitted.
● This rate will be calculated from the month the equipment list is submitted to DBM until
the midpoint of construction.
● A line item with this rate will be included at the bottom of each Form G section.
Higher Education Agencies: Equipment Allowance Formula
● Higher education projects that are not fully funded and that do not have an approved
equipment list are eligible to utilize an equipment cost allowance based on a percentage of
the total structural cost of the net assignable square footage (NASF) of the building. The
percentage allowance is as follows:
○ Community colleges: 23 percent of structure NASF cost
○ Four-year institutions: 29 percent of structure NASF cost
● The equipment allowance will be calculated by agencies annually using the “Equipment
Allowance Calculator”. This is the maximum amount of capital equipment funding that
DBM will consider without reviewing a Form G equipment list. However, the estimate
should be reduced to reflect the best estimate, if lower than the formula-produced estimate.
○ When using the Equipment Allowance Calculator, institutions must explain in the
CEW notes the general basis of the request and why the allowance is considered
the best estimate for equipment costs.
● “Escalation to Mid-Point” should be removed from the equipment allowance calculation
when the project has a cost estimate from the architect/engineer (A/E) or construction
manager (CM) and the base cost factors in an escalation estimate.
● Higher education agencies and DBM retain the option to have an equipment list reviewed
in lieu of utilizing the equipment cost allowance.
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FY 2026
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State-Owned Requests
State-owned project requests require a part I facility program submitted to DBM prior to being
included in the CIP and a part II facility program prior to being included in the upcoming budget
year. Please see the Important Dates section of this document for more information on the
submission deadlines for facility programs.
A State-owned project request must include a Cost Estimate Worksheet (CEW) and a Growth and
Conservation Criteria Spreadsheet. A cash flow estimate from the A/E or CM is required if you
are requesting construction funds for a project in FY 2026. If you are requesting equipment funding
in FY 2026 for a project requiring an Equipment and Furnishings Request-Form G, the Form G
must be submitted to DBM. Independent procurement agencies are required to submit a Project
Funding Status Report.
Please review the example of a completed State-owned project request. This example includes
notations to help avoid common mistakes. Please examine it carefully while completing your
request.
For program requests, please carefully review the CBIS Manual instructions to understand how to
document program activity. Although some information is provided below, the CBIS Manual
contains additional details necessary to accurately complete your request.
Documenting Current Year Planned Activity (Programs)
The Part II section of CBIS, Summary of Proposed Use of Available Funds for Current Fiscal Year
(“Projects – Current Year Planned Activity” screen in CBIS) should reflect your current spending
plan for FY 2025; this may be different from the Part IV project list from the FY 2025 worksheet
(which CBIS rolls over to auto populate this year’s Part II).
Documenting Encumbrance and Expenditure Activity (Programs)
● All State-owned programs must provide updated data in the Prior Appropriations (“Prior
Activity” tab) and Encumbrance and Expenditure Summary sections in CBIS (“Activity”
tab).
● Information that cannot be input into CBIS must be submitted in a spreadsheet in Excel or
PDF format attached to the “Justification” section in CBIS.
Please view the Grant and Loan Request Example Worksheet for reference when completing the
Current Year Planned Activity and Encumbrance and Expenditure Activity in CBIS. The example
includes notations to help avoid common mistakes. Please review the example carefully while
completing your request.
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FY 2026
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Grant and Loan Requests
Please carefully review the CBIS Manual instructions to understand how to document program
activity. Although some information is provided below, the CBIS Manual contains additional
details necessary to accurately complete your request.
Documenting Current Year Planned Activity
The Part II section of CBIS, Summary of Proposed Use of Available Funds for Current Fiscal Year
(“Projects – Current Year Planned Activity” screen in CBIS) should reflect your current spending
plan for FY 2025; this may be different from the Part IV project list from the FY 2025 worksheet
(which CBIS rolls over to auto populate this year’s Part II).
Documenting Encumbrance and Expenditure Activity
● All State-administered grant and loan programs must provide updated data in the Prior
Appropriations (“Prior Activity” tab) and Encumbrance and Expenditure Summary
sections in CBIS (“Activity” tab).
● Information that cannot be input into CBIS must be submitted in a spreadsheet in Excel or
PDF format attached to the “Justification” section in CBIS.
Please view the Grant and Loan Request Example Worksheet for reference when completing your
grant and loan request in CBIS. For programs with projects that require CEWs, please see the
State-owned CEW example. The example includes notations to help avoid common mistakes.
Please review the example carefully while completing your request.
For projects within grant and loan program requests, please refer to the Growth and Conservation
Criteria, Cost Estimate Worksheet, and Cash Flow Projections sections of this document to assist
with your capital budget request. Please also see the State-owned CEW Example. The example
includes notations to help avoid common mistakes. Please review the example carefully while
completing your request.
Encumbrance and Expenditure Deadlines: As a reminder, agencies should strive to expend
oldest funds first, with the exception of FY 2023 general funds allocated to the Dedicated Purpose
Account. Expired funds-those that are not encumbered within two years of authorization or not
expended within seven years-may be reverted to be reused for other purposes.
Requesting Projects through State Capital Programs
The State has several capital programs, administered by State agencies, which provide funding for
capital improvements. Agencies should apply for funding through these programs to address
eligible capital needs. The administering agency will submit a consolidated request to DBM for
program funds. The following types of capital improvements are consolidated into a single
statewide request by designated agencies:
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FY 2026
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● Requests for accessibility projects to comply with the Americans with Disabilities Act
should be submitted through Keyonna Baker, Maryland Department of Disabilities
(MDOD), at (410) 554-9245 or [email protected]. The Department will
review and prioritize these projects for funding through the Access Maryland program.
● Requests for infrastructure or facilities renewal projects, asbestos abatement or
encapsulation, and underground heating oil storage tanks should be directed to
Courtney League, DGS at (410) 767-5516 or [email protected]. The
Department of General Services collects, reviews, and analyzes all such requests from State
agencies and prioritizes them on a statewide basis. Multiple requests for related projects at
the same facility (e.g. roof replacements on multiple buildings at the same complex) with
a total cost of more than $5 million should be submitted as a stand-alone capital project
request. DGS administers the Facility Renewal Program and the Fuel Storage Tank
Program.
In addition to these programs, the University System of Maryland administers a Capital Facilities
Renewal program for its institutions.
Energy-Related Projects
Agencies must consider an energy performance contract (EPC) as a preferable alternative to capital
debt for energy-related projects. Renovations, improvements, or replacements for central boiler
plants, chillers, HVAC systems, lighting, energy management systems, controls, etc., should be
designed, installed, maintained, operated, and financed through EPCs.
For assistance with projects that may be suitable for an EPC, please contact Courtney League,
DGS, at (410) 767-5516 or cour[email protected].
Maryland Department of Planning Coordination
● Agencies are required to prepare and submit an Environmental Assessment Form (EAF) to
the Maryland Department of Planning (MDP) for each new project request.
● Please contact your assigned budget analyst for information regarding the EAF preparation
process in general.
A checklist is provided on the following page for submitting the capital budget request. The
checklist and resources above will help with the significant undertaking of preparing and
submitting a capital request.
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FY 2026
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Checklist for Capital Project Requests and Worksheets
General Information
⃞ Correct agency/college
⃞ Correct project title
⃞ Project/Program titles do not include symbols (i.e.: & should be written as "and")
⃞ Project/Program title contains no obscure abbreviations and acronyms
⃞ Correct county identified
⃞ Specifies “Baltimore City” or “Baltimore County”
⃞ Address information is correct
⃞ Correct jurisdiction
⃞ Correct legislative district
⃞ Correct longitude/latitude coordinates
⃞ Substantive explanation in the CIP Difference Section
⃞ Agency has thoroughly reviewed PDF version of CBIS worksheet prior to submission
Project Descriptions
⃞ Description begins with a verb (e.g. Construct, Renovate, etc.)
⃞ One or more sentences describing the project
⃞ If an approved program exists, indicate NSF/GSF
⃞ If the program has not been approved, the NSF/GSF should not be in the description.
⃞ NSF/GSF of both the renovation and addition are individually indicated (if applicable)
⃞ One or more sentences summarizing need for the project
⃞ The NSF/GSF and costs match the CEW
⃞ CIP Difference Section, if applicable
⃞ Explanation of why budget year requested funding differ from planned funding
⃞ Be specific
⃞ Concluding sentence:
⃞ Budget year project: “The FY 2026 request includes funding to…”
⃞ Projects extending beyond the CIP: “The estimated cost of this project totals $---.”
Budget Request and Schedule
⃞ Correct budget numbers for each year and use (APCE)
⃞ Prior authorization
⃞ Budget Year
⃞ Out-years
⃞ Fund sources
⃞ Worksheet matches the CEW
⃞ Prior/New Design, Construction, Equipment
⃞ Project/breakout totals
⃞ Design/Construction schedules
⃞ NSF/GSF
⃞ Fund sources equal uses (APCE) and project totals
⃞ Correct matching funds
⃞ Correct matching sources
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⃞ Correct state share
⃞ There are no negative numbers
Programs
⃞ Description summarizes what the program funds
⃞ One or more sentences describe the program’s policy goal(s)
⃞ Last sentence is “The FY 2026 budget includes funding for – projects in – jurisdictions.”
⃞ Project lists include correct phase codes (APCE codes) on all projects
⃞ CIP Difference Section, if applicable
⃞ Explanation of why budget year requested funding differ from planned funding
⃞ Be specific
⃞ Update Part II project list to reflect the current spending plan for FY 2025
Justification
⃞ Start from the DBM recommended comments from last year, if applicable
⃞ Update changes in information, especially workload and performance measures
⃞ The first sentence indicates the amount requested in the budget year
⃞ The use (APCE) of the budget year funds is indicated
⃞ Any differences from the planned amount are explained
⃞ Any differences from the approved program are explained
⃞ Program modifications are identified
⃞ Appropriate background information concerning the request is provided, including
description of project scope
⃞ Evidence and logic to support the request is provided
⃞ “This project will solve the following facilities problems: 1)….; 2)…”
⃞ Individual facilities problems are explained
⃞ Consequences of facilities problems are clearly indicated
⃞ Relevant and material information to justify the request is included
⃞ Current project status for projects that have received prior funds
⃞ Stage of design/construction documents and project progress, schedule, budget, etc.
⃞ BPW item on XX date for XX contract