Updated 01.22.2021 ISD Service Desk 714.509.4457 1 of 14
Microsoft Resources
Teams
Notifications and Settings
Manage notifications in Teams
Microsoft Teams offers different ways to access, receive, and manage notifications. These settings include how, when,
and where your notifications appear, custom settings for channels and chat, appearance and sounds, turning off specific
messages, and so on.
To manage your notifications, select
your profile picture
in the top right of Teams, then
select
Settings
>
Notifications
.
Manage email notifications
In
Missed activity emails
, choose how frequently
you receive emails for a missed activity or turn them
off entirely.
Manage notification sounds
To turn off or turn on notification sounds, toggle
Play sound for notifications
to on.
Manage notifications from Activity
Go to
Activity
on the left side of Teams, hover over the notification that you want to change, and then select
More
options
.
From here, mark a notification as read or unread, and on channel notifications you can adjust what kind of activity you get
notified about for that specific channel.
Customize channel notifications
Updated 01.22.2021 ISD Service Desk 714.509.4457 2 of 14
Microsoft Resources
Teams
Notifications and Settings
▪ To be notified about all your shown channels,
select
All activity
▪ To be notified only when you are
@mentioned or when you receive replies to
your messages in channels, select
Mentions
& replies
▪ For the most control over your channel notifications, select
Custom
Customize all other notifications
Choose the
Edit
button next to the category to customize
how you receive notifications for that category.
Categories include
Chat
,
Meetings
,
People
, and
Other
.
Only get notifications in the app
Select
Edit
next to
Chat
, then choose
Only show in
feed
for a specific category. All notifications for that type
of activity will be sent to
Activity
, which you can
find at the top left corner of Teams.
Note:
The app will still flash on desktop taskbar when
notifications arrive, but no pop-up will show on your
desktop.
Get notified in the app and on desktop
Updated 01.22.2021 ISD Service Desk 714.509.4457 3 of 14
Microsoft Resources
Teams
Notifications and Settings
Select
Banner and feed
to receive notifications as both a desktop
notification and as an alert in
Activity
.
Note:
In Windows, notification banners will show in the bottom
right of your screen. In macOS, they show in the top right.
Turn off notifications for specific conversations
In a channel conversation, go to the top right corner of the original message and
select
More options
>
Turn off notifications
.
As with muting a chat, turning off notifications to a channel conversation will stop
updates for that specific conversation.
Note:
You'll still receive notifications if someone directly @mentions you.
Change channel notifications from the teams list
Hover on a channel in your teams list and select
More
options
>
Channel notifications
.
Choose from
All activity
,
Off
, or
Custom
just as you
would in settings. When you select
Custom
, a new
window will open that has more options.
Note:
By default, channel @mentions are turned off and
all new posts will only show in
Activity
.
Click to watch the
Six things to know about notifcations
1. Notification settings are under your profile
Access notification settings by selecting your profile picture in the top right corner of Teams,
then
Settings
>
Notifications
.
2. Notification sounds can be on or off
Updated 01.22.2021 ISD Service Desk 714.509.4457 4 of 14
Microsoft Resources
Teams
Notifications and Settings
To choose if a sound plays with each new notification, select your profile picture at the top right corner of Teams,
then
Settings
>
Notifications
> toggle off/on.
In this state, notification sounds are on.
Note:
Currently, only Android mobile devices are able to choose what type of sound plays for notifications.
3. There are default settings
If you change nothing about your Teams notifications, you'll receive both desktop notifications and activity feed alerts for
@mentions, direct messages (chat), and all new conversations and @mentions in the channels and teams that show in
your teams list.
All of these defaults can be changed.
4. There are four ways to get notified
The activity feed
channels.
Then there’s chat
This is where your group and one-on-one conversations
happen. As you receive multiple
count of them for you.
Updated 01.22.2021 ISD Service Desk 714.509.4457 5 of 14
Microsoft Resources
Teams
Notifications and Settings
Desktop—aka “Banner”—notifications
On Windows, these will show in the bottom right corner of your
screen, then move to the Action Center.
Email
If you want to use email to stay on top of Teams
conversations as they happen, use the missed activity
email. You choose how often you get them.
email. You'll get this email at the beginning of each day.
Tip:
You can reply to missed activity emails directly from
Outlook.
5. Things are slightly different on mobile
One of the first things you'll want to do is choose whether to send
notifications to your phone
Always
, or only
When I'm not active on
desktop
. (You're considered inactive after 3 minutes of inactivity.)
To do this, go to
More
in the top left corner of the mobile app
>
Notifications
>
Quiet hours
. Then set a specific time of day when
you want Teams to hold your notificationsor choose entire days.
6. You can set notifications per channel, too
When you get added to a
send you notifications when someone @mentions the channel. To also get notified for all new conversations and replies,
select
More options
Channel notifications
, or go to notification settings, and under
Shown channels
select
Edit
.
Reorder the teams list
To reorder your teams, select
Teams
, then click and drag the team name anywhere in your teams list.
Updated 01.22.2021 ISD Service Desk 714.509.4457 6 of 14
Microsoft Resources
Teams
Notifications and Settings
Note:
Every team you belong to shows up in your teams list, either in
Your teams
or inside
Hidden
at the bottom of your
list.
Hide teams you don't use
Focus on the teams you're most active in, and hide the ones where you're not. To keep you organized, we'll automatically
move teams you haven't visited in several weeks to the
Hidden
menu at the bottom of your teams list. They'll still update
with any new activity and you can visit them at any time, they just won't clutter your teams list.
You'll be informed whenever a team gets bumped down to the
Hidden
menu and given the option to either accept the
move or undo it. Move a team back at any time by selecting
More options …
>
Show
to move it back up with the rest of
the teams in your
Show
.
Change your notifications style in Teams
You can now choose between two styles of Teams desktop notifications: either the default Teams purple notifications, or
the Windows 10 style.
Note:
Native notifications for Windows 10 are available as part of the public preview program and may undergo further
changes before being released publicly. To get access to native notifications and other upcoming features, switch to
the Teams public preview.
If you
notifications. Upon switching, your Teams notifications will be delivered through the Windows notification center and move
to the action center if you miss the notifications
.
Updated 01.22.2021 ISD Service Desk 714.509.4457 7 of 14
Microsoft Resources
Teams
Notifications and Settings
1. Select your profile picture at the top of Teams. Next, select
Settings
>
Notifications
to open
notification settings.
2. Under
Appearance and sound > Notification style
,
choose
Windows
from the dropdown
options.
3. To switch back to the default notification banners,
follow the previous steps, and then choose
Teams
built-in
Explore the Activity feed in Teams
Activity feed basics
Select
Activity
to view your Activity feed, a summary of everything that's happened in the channels that are in your
teams list. Select
Filter
at the top right corner of the feed to show specific types of messages such as unread
messages, @mentions, replies, and likes.
When a red circle appears next to
Activity
, you have a notificationsuch as an @mention or a replyin your feed.
These notifications remain in your feed for 14 days. After that they expire and no longer show in your feed.
Notes:
Another way to check your notifications is to use the command box at the top of Teams.
▪ Type
/unread
to view your unread channel notifications.
▪ Type
/mentions
to view all your @mentions.
For a more specific feed, go to the
Feed
menu and select
My activity
.
You'll get a list of everything you've been up to lately in Teams.
Activity feed symbols
We attached unique symbols to different types of notifications in your feed. That way, you can look through your feed and
prioritize based on the following:
@mentions of you specifically.
@team mentions for teams you're on.
@channel mentions in teams you're on.
Replies to your posts.
Posts you liked.
Updated 01.22.2021 ISD Service Desk 714.509.4457 8 of 14
Microsoft Resources
Teams
Notifications and Settings
You were added to a team.
You were made a team owner.
Trending posts.
Suggested posts.
Filter your activity feed
Select
Activity
to see your Activity feed--a summary of everything that's happened in the team channels you follow.
1. Select the
Filter
icon .
2. In the menu that pops up, select what type of notifications you want to see.
3. Select
X
to close the filter.
For a more specific feed, go to the
Feed
menu and select
My activity
. You'll see a list of everything you've been up to
lately in Teams.
Change your status in Teams
If you want to busy or away from your desk, set your status in Teams. The little dot
set it yourself, go to your
profile at the top of Teams and select one from the list.
Updated 01.22.2021 ISD Service Desk 714.509.4457 9 of 14
Microsoft Resources
Teams
Notifications and Settings
You can also update your status from the command box. Type /available, /busy, /dnd, /brb, /away, or /offline to set your
status as Available, Busy, Do not disturb, Be right back, Away, or Offline.
▪ Available
example). Note that Teams will automatically set your status from Available to Away when you lock your computer
or when it enters idle or sleep mode. On mobile, this will happen when the Teams app is in the background.
▪ Busy is when you want to focus on something, and you do want notifications to pop up.
or call, Teams will automatically change your status to In a meeting or In a call (Busy) when not set to Do not
disturb.
▪ Do not disturb is when you want to focus or present your screen and don’t want notifications to pop up.
▪ Be right back
▪ Appear away is when you need to work without responding right away.
▪ Appear offline is when you want to indicate that you're not signed in to Teams, so will not be responding until
you're back online. You'll still receive notifications if anyone messages you.
Note: If you're a MyAnalytics customer, use the MyAnalytics Outlook add-in to book focus time in your calendar.
When you're in your focus time, your Teams status will change to Focusing and all notifications will be silenced
until your focus time ends.
Set a duration for your status in Teams
Updated 01.22.2021 ISD Service Desk 714.509.4457 10 of 14
Microsoft Resources
Teams
Notifications and Settings
When you want to change your status for a specific period of timefor example, to set "Do not disturb" for an hour of
concentrated workyou can set a duration so that Teams will automatically reset your status at the end of the allotted
time.
Set a status duration
1. Select your profile picture, select your current status, and then select
Duration
.
2. Under
Status
, select the status you want to show going forward.
Under
Reset status after
, select the amount of time you want that status to last.
Or, if none of the suggested time frames work for you, select
Custom
under
Reset status after
and enter the
date and time manually.
Updated 01.22.2021 ISD Service Desk 714.509.4457 11 of 14
Microsoft Resources
Teams
Notifications and Settings
3. Select
Done
.
At the end of the time period you entered, Teams will automatically reset your status based on your activity, your
calendar, and the state of your computer.
Undo a status duration
Simply select a new status.
Alternatively, you can select your picture, select your current status, and then select
Reset status
.
Set your status message
You can set your status message to include details you want others to see in Teams. This gives people more information
FYIIf you have a status message set in Teams, it will not show your automatic out-of-
Microsoft Outlook.
To set your status message in Teams:
1. Go to your profile pic at the top of Teams and select
Set status message
to view your options.
2. Type the message that you want to show other people in the box. If you want to show people your status when
they message or @mention you, select
Show when people message me
.
3. Choose when you want the message to stop displaying.
Updated 01.22.2021 ISD Service Desk 714.509.4457 12 of 14
Microsoft Resources
Teams
Notifications and Settings
4. Select
Done
Get notified when someone’s status changes
status to Available or Offline, you can add them to your status
notifications list either through a previous chat or in settings.
Note:
You can add up to 15 people to your status notifications list.
After you add someone to your status
screen along with a notification in action center (if turned on in settings) whenever their status changes.
Status notification banner
Option 1: Create a status change notification through a chat
The chat option is convenient if you've recently had a one-on-one chat with the person that you want to get notifications
about.
1. Choose
Chat
on the left side of the app.
2. In your chat list, choose a one-on-one chat that includes the person that you want to be notified about.
3. Select
More options
and then choose
Notify when available
.
4. To stop seeing a person's status, follow the previous steps, and then choose
Turn off notifications
.
Option 2: Create a status change notification in settings
Updated 01.22.2021 ISD Service Desk 714.509.4457 13 of 14
Microsoft Resources
Teams
Notifications and Settings
The settings option allows you to search for someone in your organization and then add them directly to your notifications
list.
1. Select your profile picture in the top right of Teams. Next, select
Settings
>
Notifications
to open
notification settings.
2. Select the
Edit
button to the right of
People
to open the manage status notifications screen.
3. In the
manage status notifications
screen, type the name of the person that you want to be notified about in
the
Add people
search box. Select their name when it appears.
4. To remove someone from your status notifications list, follow the previous steps and then select the
Turn
off
button next to their name.
